BT DECTfax Fax machine and digital telephone system manual

BT D EC Tf ax F ax m ac h i ne a n d d i git al t e l e p h o n e s y s t e m Us e r gu ide[...]

Please open this page for an ‘At a glance’ guide to your DECTfax This equipment is not designed for making telephone calls when the power fails. Alternative arrangements should be made for access to emer gency services.[...]

[...]

A B C J K L T U V G H I P Q R S D E F M N O W X Y Z 2 3 1 56 4 89 7 0 ✱ OK button Used to access handset functions and settings. Confirms entries. Intercom button Used to communicate in various ways between handsets, and between handsets and the base station. Talk button Press to make and receive (internal & external) calls Recall button For [...]

A B C J K L T U V G H I P Q R S D E F M N O W X Y Z 2 3 1 56 4 89 7 0 ✱ 4 Resolution button/ § Adjusts the resolution at which your DECTfax sends documents. Returns to previous option in the displayed menu. Moves the cursor left. Function button Accesses the function menus used to set up and operate your fax machine. Tel Fax button/ © Sets the [...]

[...]

5[...]

6 Hints and tips boxes In this user guide, we’ve included helpful tips an d useful notes. These are shown in a grey box. At a gl a nc e 3 I nt roduct io n 7 S ett i n g u p 8 Usi n g y ou r f ax m ac h i n e 1 6 Usi n g y ou r h a nds et 26 Usi n g a dd it i o nal ha nds et s 3 2 Add it io nal f eat u r es 3 6 He l p 3 9 T ec h nical i n for ma t[...]

7 I nt r oduct io n Thank you for choosing a BT product. W e expect that you will have many years of excellent ser vice from it. Y our BT DECTfax machine is designed for ease of use and built to the high standards demanded by BT . Please read these instr uctions carefully before use and r etain this user guide for future r eference. F o r y ou r r [...]

8 S ett i n g u p Follow these steps to get your DECTfax ready to use 1 Pull the front cover towar ds you until it clicks and holds itself open. 2 Press on the two gr een catches to release the rear cover and tilt it backwar ds. 3 W ithout removing the clear securing band and with the green end of the spool on the left, place the ribbon roll into i[...]

4 Remove the clear securing band by pulling the coloured tab. For the star ter ribbon that comes with the new machine, remove the foam packing piece. 5 Gently pull the smaller spool towards you and place it in its housing - there ar e two slots that hold it in place. 6 T o install the smar tcard, r emove the green cover by pressing on the ar row an[...]

Setting up 10 3 Co n ne ct i n g t h e r a d io m odu l e The radio module acts as a transmitter and receiver for radio signals to and fr om the handset(s). It goes at the back of the machine on the right-hand side as you face it. 1 Place the spring loaded clip at the bottom of the module into the slot that r uns along the back of the machine. 2 Cl[...]

5 I ns e r t i n g t h e ou tpu t p a p er 1 Open the sheet feeder flap by lifting it up at the side. 2 Lift the paper suppor t bar . 3 Inser t up to 30 sheets of paper between the paper guides and adjust the left paper guide (a) to the width of the paper . Press the clip (b) and allow the paper to fall down into position. Setting up 11 6 Ch a rgi [...]

Setting up 12 1 Plug the charger into the mains. 2 Place the handset into the charger . The handset display shows the moving charging icon. 3 When the batter y is fully charged the charging icons stop moving and begin to flash. 7 Cust o m isi n g y ou r D EC Tf ax Y our BT DECTfax can be customised to suit your personal requir ements. Y ou can cust[...]

Setting up 13 Dat e a n d t i m e It is impor tant that your DECTfax is always set to the cor r ect date and time as this infor mation is shown on the fax received by the addr essee and is requir ed for faxes programmed to be sent at a later date. To set the date and time 1 Switch on your BT DECTfax. The display shows CHECK DATE . 2 Press Function [...]

Setting up 14 Y our BT DECTfax has two dialling modes: TONE and PULSE . It is preset to TONE . This is the cor r ect setting for all direct lines and most switchboards. For some switchboar ds it may be necessar y to set the machine to PULSE dialling. To set the dial mode 1 Press Function then 2 then 5 . The display shows 25--DIALLING . Press Start [...]

Setting up 15 To set the ring melody 1 Press Function then 2 then 7 . The display shows 27--RING MELODY . Press Start . Y ou will hear the cur r ent ringing tone. 2 Use the © button to select and hear the next tone. Y ou can also select WITHOUT RING to have no tone at all - the TEL icon will flash instead. 3 Use the + and - buttons to select the v[...]

16 Us i n g y o u r f ax m a c h i n e S e n d i n g a f ax To send a fax 1 Open the sheet feeder flap (if not already open) and raise the document suppor t bar . 2 Place the document(s) face down into the document feeder and adjust the left-hand guide (a) to the width of the paper if necessar y . The display will show READY when the documents are [...]

Using your fax machine 17 4 Press Start , the display shows CALLED NUMBER and begins to send the document. If the number dialled is engaged, your DECTfax will automatically redial the number , after a few minutes. Y ou can redial the number yourself by pressing the Start button. W ith ca ll monitor in g 1 Place the document to be sent in the sheet [...]

De l a yed s e n d a nd b ro a dc ast i n g This allows you to send a fax automatically at a preset time, within the next 24 hours. It also allows you to send a fax to up to 6 dif ferent numbers. To use delayed send and broadcasting 1 Place the document in the document feeder . 2 Enter the number that you want to send to. 3 If you want to send to m[...]

Using your fax machine 19 2 When the page that is being sent has gone through, the other person’s telephone will ring and if they pick up, your handset will then ring. 3 Answer the handset as nor mal and speak. If the person you are sending the fax to wants to speak to you while the document is being faxed to them, your handset will ring - answer[...]

Using your fax machine 20 1 Press Function then 5 then 7 . The display shows FAXES IN MEM . 2 Press Function . Select ECONOMY . Y ou can toggle between ECONOMY and NORMAL using the § and © buttons. 3 Press Function to confir m the setting and the stored faxes ar e printed in reduced size. F a x memo r y full When there ar e too many faxes in the [...]

Using your fax machine 21 The name and number are now stor ed, and are r efer r ed to using their two-digit refer ence number . The display shows ENTER ABB NB . 7 Press Start to enter another name or Stop to retur n to standby . To insert a pause W ith some switchboards, after dialling the access code you may have to wait for a moment while the swi[...]

Se nd r e p or t s Y ou can set your DECTfax to print out a repor t of your fax transmissions. There ar e three settings: Re p or t sett i n g What is p r i nt e d ALWAYS a report is printed when the fax has been successfully sent or when there has been a failed transmission OFF no report will be printed ERROR ONLY a report will only be printed to [...]

Using your fax machine 23 Act iv it y Re p or t s Y our DECTfax will record details of the last 30 fax transactions. To manually request fax details • Press Function then 5 then 2 then Start . Po ll i ng Polling is an operation in which another fax machine retrieves a fax fr om your machine, or your machine retrieves a fax fr om another machine. [...]

Using your fax machine 24 3 Enter the fax number of the machine you want to poll the document from. 4 For immediate polling press Start . Y our DECTfax calls the other machine. 5 T o set your machine to poll the document at a specified time, press Function , enter the polling time and press Start to confir m the entr y . The display shows the time [...]

Using your fax machine 25 To start a timed job immediately 1 Press Function then 6 then 1 . The display shows 61--START JOB . 2 Press Start to bring up the list of timed jobs. Use the © button to select a job. 3 Press Start to confir m your choice. The job will then be car ried out. To modify a timed job 1 Press Function then 6 then 2 . The displa[...]

26 Us i n g y o u r h a n ds et S w i tching the h an d se t o n a n d of f Y our handset must be switched on before you can use it to make or receive calls. To switch the handset on 1 Open the cover by pressing the catch on the left-hand side of the handset. 2 Press a nd r e l ea s e the On/Off button. The display shows the handset number . Y ou c[...]

Using your handset 27 4 T o end the call, press the TALK button. Y ou can dial the number b efor e pr essing the TALK button: 1 Dial the number you want to call. Use the CLR button to delete numbers to make sure you don’t dial a wr ong number . 2 Press the TALK button. The number enter ed is dialled after a few seconds. To receive a call 1 When y[...]

Using your handset 28 Secr e c y While making a call you can stop the other person hearing you talk to someone in the same room as you. 1 During a call, press CLR on the handset. Y ou can now talk without the other caller hearing you. 2 Press CLR again to switch secr ecy of f. Last nu mb er r ed ial The handset will store your r ecently dialled num[...]

Using your handset 29 To switch off the ring tone 1 Press OK then 1 . 2 By pressing the ▲ or the ▼ button you can switch the ring tone of f or on. When it is of f the display shows the RINGER OFF icon. 3 Press OK to confir m your choice. Usi n g t h e ha nds et d i r e ct o r y Each handset has a director y that can store up to 20 numbers. Each[...]

Using your handset 30 3 Press OK when you have the number displayed then use Clr to delete the number . 4 Enter the new phone number . 5 Press OK again to confir m the change. To dial a number from the directory There ar e two ways to do this: you can display either the two-digit refer ence number , or the telephone number itself. T o dis pla y t h[...]

Using your handset 31 Ke ypad tone s The handset is preset to have no keypad tones. Y ou can set it to loud or soft tones. 1 Press OK then 5 . 2 Use the ▲ button to increase the volume. The display will show 2 dashes or one or two blocks. 3 Use the ▼ button to decrease the volume or switch the tones of f. 4 Press OK to confir m your choice. Cal[...]

32 Mu lt i pl e r egis t r at io n Y ou can use up to 4 handsets with your DECTfax base station. A handset can be register ed with up to 4 DECT base stations. For each handset to interact with the base station, they must be register ed with it. Y our handset is pre-r egistered with the base station as handset number 1 . Once you have more than one [...]

Th e c ust om is ed m et hod Use this method if you: Have set the base station handset security code to a number other than 0000. W ant to register a handset to more than one base station. W ant to allocate a handset with a handset number other than the next sequential one. 1 At t h e b as e st at io n press Function , then 8 , then 8 , then Functi[...]

Using additional handsets 34 To prioritise a base station Y ou can set a handset to give priority to a par ticular base station, so that it will always link up to that base station first if it is in range. 1 Press OK then 7 on the handset, then use the ▲ and ▼ buttons to select the base station number you want to prioritise. 2 Press OK to confi[...]

35 3 At t h e ot h er h a nds et - pr ess the Talk button to connect the inter nal call. The two handsets can now talk to each other while the exter nal caller is on hold. 4 At t h e f i rst ha nds et - pr ess the Talk button to end the inter nal call. Y our exter nal caller is then transfer r ed to the other handset. Pagi n g a ha nds et If you wa[...]

36 Usi n g y ou r D EC Tf ax as a ph o to c op ie r 1 Make sure you have inser ted some paper into the output sheet feeder . 2 Place the document you want to copy face down in the document sheet feeder (as if for sending a fax). 3 Press Copy . The machine will copy the document. Pr i nt i n g o u t t h e f u nct io ns l ist This allows you to print[...]

Additional features 37 To cancel the alarm 1 Press Function then 8 then 1 . The display shows 81--ALARM . 2 Press Start . The display shows STOP . 3 Press Start to cancel the alar m. I n k gau g e To see how much print ribbon there is left 1 Press Function then 5 then 6 . The display shows 56--RIBBON GAUGE . 2 Press Start . The display shows what p[...]

Additional features 38 Operator and Inter national calls will not be stored. The list of stored call details can be r eviewed from the base station and from the handset. To review the list from the base station: 1 Press Function then Redial . The display shows details of the last call. 2 Use the § and © keys to scroll through the list. 3 T o call[...]

39 He l p If y o u h a v e a n y pr ob l e ms usi n g y o u r D EC Tf ax, t h is s e ct io n wi l l giv e y o u t h e m o st c o mm o n , e as y- t o-f o l l o w s o l u t io ns . F ax Pr ob l e m So l u t ion Blank unit display. The unit does not answer incoming calls after several rings. Blank photocopies. The telephone exchange does not recognis[...]

Help 40 T ele phone P ro b lem Solut i on The radio link is not set up between the base station and the handset. The base station does not ring. The dial tone is busy each time you dial a number. Your handset is equipped with a rechargeable battery (NiCd). The capacity of this battery may drop slightly with time. In that case: The Handset screen di[...]

41 BT s p ons o rs tw o s c h em es wh ic h c a n j oi n if yo u a r e b ot h er e d b y u nwa nt ed f axes a nd p h o ne c alls . Fax preference scheme BT is a sponsor of Fax Prefer ence Ser vice (FPS) - a scheme to enable customers to reduce unwanted faxes. The main feature of the FPS is that while it helps reduce the volume of unsolicited faxes,[...]

42 Choosing a position Your DECTfax should be kept clear of dust, moisture, high temperature and vibration and should not be exposed to direct sunlight. Don’t install it close to radiators or air-conditioning outlets or in excessively warm, humid or dusty places. Approval number BABT Certificate Number/Approval Number for the DECTfax 608595 APPRO[...]

Technical information 43 Voltage Drop The voltage drop introduced between the PSTN and the associated telephone is 2.0 Volts so therefore no additional series equipment may be connected. The introduction of this voltage drop may occasionally cause difficulties in making calls from the associated telephone or problems in telephone conversation being[...]

44 Activity reports 23 Additional handsets 32 Alarm setting 36 cancelling 37 Answering machine, connecting to 37 Answering mode 27 Base station priority 34 Battery low 12 Broadcasting 18 Call back 18 Call timer 31 Call transfer 34 Caller Display 38 Charging the handset 11 Copying documents 36 Customising 12 Date and time 13 Delayed send 18 Dial mod[...]

add to 21 edit 22 delete 22 Missing gauge 9 Name, entering 13 Network settings 14 Paging a handset 35 Paper inserting 11 thickness 11 Pause 21 Photocopier 36 Polling setting up to be polled 23 to poll from 23 cancelling 24 Print ribbon installing 8 purchasing new 8 security 8 Printing a fax 19 Radio module 10 Receive mode 15 Receiving faxes 19 Redi[...]

APPROVED for connection to telecommunication systems specified in the instructions for use subject to the conditions set out in them 608595 CE compliant to 89/336/EEC (EMC Directive) & 73/23/EEC (Low Voltage Directive) Off ic es i n Eu ro p e , N o r t h Am er i c a , J a pa n a nd As ia Pac if i c . The telecommunications services described in[...]