ScanSoft Pro 12 ScanSoft manual

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L EGAL N OTICES Copyright © 2002 ScanS oft, Inc . All rights re served. N o part of this publication may be transmitted, transcri bed, reproduced, stored in any retrieval system or translated into any language or computer language in any form or by any means, mechanical, electr onic, magnetic, optical, chemical, ma nual, or o the rwise, without pr[...]

Omni Page Pro User’s Guide iii C ONTENT S W ELCOME 7 Using this G uide 8 Getting online H elp 9 Online HT ML Help 9 Context-S ensitiv e Hel p 9 Tech Note s 10 Glossar y 10 1I NSTALL ATION AND SETUP 11 System requir ements 12 Installing Omni Page Pro 13 Setting up your scanner with OmniPage Pro 14 How to start the p rogram 16 Registering your soft[...]

iv Contents The Text Ed itor 24 The OmniPage T oolbox 25 Managing documents 26 Thumbnails 26 Document Manager 27 Custo miz ing Do cum ent Manag er co lum ns 28 Deleting pages from a document 28 Printing a document 29 Closing a document 29 OmniPage Documents 29 Why sa ve to OPD 30 How to sa ve to OPD 30 Settings 31 3P ROCE SSING DO CU MEN TS 33 Quic[...]

Omni Page Pro User’s Guide v Input from scanner 49 Scanning with an ADF 50 Scanning without an ADF 51 Describing the l ayout of the documen t 51 Zones and backgrounds 53 Automatic zoning 53 Manual zoning 54 Zone types a nd pr operti es 55 Worki ng with zo nes 57 Table gr ids in t he image 59 Using zone templates 61 4P ROOFING AND EDIT ING 63 The [...]

vi Contents 5S AVIN G AND EXPORTING 77 Savi ng o ri gina l im ag es 78 Saving recognition results 79 Saving a document as you work 80 Sele cti ng a form atti ng le vel 81 Selecting ad vanced sav ing options 82 Saving to PD F 84 Copy ing pages to Clip board 84 Sending p ages by mail 85 6T ECHNICAL INF ORMA TION 87 Troub leshootin g 88 Solution s to [...]

O m ni P a ge P r o Use r ’s G u i d e 7 W e l c o m e W e l c o m e to O m n i P a ge P r o ® , and t h a n k y o u f o r u s ing our s o f t w a r e! T h e f o l l o w ing d o c u me n t a t i o n h a s been p r o v ided to h e lp y o u get st a r t e d and g i ve y o u a n o v e r view of t h e p r o g ram. T h i s U s e r ’ s G u i d e T h[...]

8 Welcome Using this Guide This guide is wr itten with th e assump tion that you know how to work in the Micro soft Wi ndows environment. Pl ease refer t o your Windows docum entati on if yo u ha ve questi ons ab out h ow to use dialo g boxes, menu commands, scroll bars, drag a nd drop functionality , shor tcut menus, and so on. W e also assume you[...]

OmniPage Pro User’s Gu ide 9 Getting on line Hel p In add ition to using t his guide, you can use OmniP age P ro ’ s online H elp to learn about features, sett ings, and pro cedures. Onli ne Help is av ailable aft er y ou i nst al l Omn iPage Pro. Onlin e HTML Help Open OmniP age P ro ’ s online H elp at its top level by choosing Help T o pic[...]

10 We l co m e T e c h N o t e s S c a n S o f t ’ s web s i te at w w w . s c a n s o ft. c o m c o n t a i n s T e c h N o tes o n commonly reported issues using O mniP age P ro 12. W eb page s may also offer as sistanc e on the in stalla tion pr ocess an d troubles hootin g. Glo ssa r y This guide does not include a glossary . The onl ine Help[...]

Omni Page Pro User ’s Guide 11 Chapter 1 Installation and setup This chapte r pro vides informatio n on installing and st arting OmniP age P ro 12. I t pres ents the fol lowi ng topics : X System r equir ements X Installing OmniP age Pr o X Setting up y our scanner with OmniP age P ro X Ho w to start the p rogr am X Registe ring your software X N[...]

12 Inst a l l at i o n and setup System requiremen t s Y o u need the f o l l o w ing minimum syst e m r equ i r e m e n t s t o ins t all and r u n O m ni P age P r o 12: X A c o m p u t er w i t h a P e n t i u m o r higher p r ocessor X M i cr o s o f t W i n d o ws 98 ( f r o m sec o nd e d iti o n ) , W i nd o ws M e, W i n d o w s NT 4.0 ( w [...]

Chapte r 1 Installin g OmniPage Pr o 13 Installi ng OmniPage Pro OmniP age P ro 12’ s installation program takes you through installatio n with instructions on every screen. Befor e insta lling OmniP age P ro: X Close al l other a pplicat ions, especially a nti-v irus progr ams. X Log into your computer with admi nistra tor priv ileges if yo u ar[...]

14 Installation and setup Setting up your scanner with OmniPage Pro All files need ed for scanner setup and support ar e copied automatical ly during the pr ogram ’ s in stall ation. B efor e using O mniP age P ro 12 for scanning, your scanner should b e installed with its o wn scanner driver softwar e and tested for corr ect functional ity . Sca[...]

Chapte r 1 Setting up your scanner with Omni Page Pro 15 X Click on Scan to begin the sample scan. X If necessary , click on In verse Image… or Missing Image… and make th e ap propri ate sele ctions. X Once the image appear s correctly i n the window , click on N ext. X Select the i tem that most appro priately describes your scanner , then cl [...]

16 Installation and setup How to start the program T o start OmniP age P ro 12 do one of t he follo wing: X Clic k S tar t in th e Windows ta skbar and choose Programs   S c a n S o f t O m n i Pa g e Pr o 1 2 . 0  OmniP age P r o 12.0. X Double -click the Omni P a ge Pro icon in the progr am ’ s instal lation folder or on the Win dows d[...]

Ch a p t e r 1 R e g i st e r i ng y o ur software 17 Re g i s teri n g yo u r softwa r e S c a n S o f t ’ s r e g i s t r a t i o n W i z a rd r u n s a t t h e e n d o f i n s t a l l a t i o n . W e p ro v i d e an e a sy e l e ct r on i c f o r m th a t c a n b e c o m p l e t e d in l e ss th a n f i v e m i n u t e s. W h en t h e form is [...]

18 Installation and setup saved to zone templates. S ee page 53. I rregular zones can be drawn and zo nes split and joined mor e simply , without t he need for separa te tools. S ee page 57. X Better proofing and verifying The P roofing dia log box now sho ws suspect words in a wider context. A dynamic veri fier can stay open as text is being check[...]

OmniPage Pr o User’s Guide 19 Chapter 2 Introduction Y ou prob ably use your comput er for business corr espondence, prepa ring reports, handling data and a n ever-increasing number of other uses. The chall enge is t hat, in spite of t he digit al r evoluti on, ce rtain sour ces of informatio n still circ ulate in printed, p aper form and c annot[...]

20 Introduction What is optical character recognition Optica l cha racte r recogni tion is the process of extr acti ng text from an image. This image can result from scanning a paper document o r opening an electr onic image file. Image s do not h ave edit able t ext chara cters; th ey ha ve man y tiny dots (pixels) th at to gethe r form cha racte [...]

Chapte r 2 What is optical character recognition 21 Docume nts in OmniPage Pr o OmniP age P r o 12 handles do cuments one at a t ime. When you acqui re your first image (fr om scanner or from file) a new docume nt is started. F urther acquired i mages are added t o the same document, until yo u save and c los e it . A documen t in Om niP age P ro c[...]

22 Introduction The OmniPage Desktop The Omni P a ge Deskto p has a titl e bar and a men u bar along the to p and a statu s bar a long th e bo ttom. It has three mai n workin g area s, separate d by split ters: the Document Manag er , the Image P anel and the T ext Editor . E ach has clos e, maxi mize and restore bu ttons t op rig ht. T he Im age P[...]

Chapte r 2 The OmniPage Desktop 23 W e show the prog ram with a th ree- page docume nt. P age one is the current pa ge, which has been recog nized and pr oofed . P age two has bee n recognize d but not pr oofed yet . P a ge three has been acqui red a nd manually zoned, b ut not reco gnized yet. Th e icons at th e bott om of the thumbnail imag es sh[...]

24 Introduction The Image Panel When this displays th e current page im age, t he Imag e toolbar i s availab le. All page im ages have a bac kground v alue: pr ocess or ign ore. Z ones can be manually drawn on page images, or can be placed automatically after recognit ion. There ar e five zone typ es: P rocess, Ignor e, T ext, T able, G raphics. Ar[...]

Chapte r 2 The OmniPage Desktop 25 The Omni Page T oolbox This T oolbo x lets yo u drive t he pr ocessing . B y default it is loc ated al ong the to p of the Omn iP age Deskto p, just above the working are as. I t can b e floa ted and al so be docked al ong the bot tom of th e desktop . A utomatic processing is star ted, and c an be st oppe d an d [...]

26 Introduction Managing documents Document management can be done by th umbnails in the Image P anel or by t he Docum ent Mana ger , situa ted a long th e bo ttom of the OmniP age Desktop. Both summari ze the pages in the document and a re synchron ized. Our pictu res show these wi th the same seven-pa ge document. P ages 1 and 2 are selec ted an [...]

Chapte r 2 Managing documents 27 the Ct rl key as yo u click thum bnails to add pages t o a select ion one by one. Then you can move or delete the selecte d pages as a group, or send them to (r e)recognit ion. Y ou can also export selected p ages. Docume nt Manager This provid es an overview of your document with a table. Each ro w repr esents one [...]

28 Introduction When multiple pa ges are being sel ected, the page set as current do es not change. A ll selected pa ges are highli ghted. Custom izin g Docum ent Manage r colum ns Y ou can spec ify which columns of information y ou want to see in the Document Manager . Click Customize Columns... in the View menu for the f oll owing d ialog box: De[...]

Chapte r 2 OmniPage Documents 29 Prin ting a document Y ou c an prin t the docum ent wi th the Print it em in th e File menu. Choose w hether to pri nt images or text (that i s, r ecogni tion r esul ts as they a ppea r in t he T ext Editor ). Y ou can pri nt all p ages or a ran ge of pages. The P r int tool i n the S tandard toolb ar prints images [...]

30 Introduction Why save to OPD Y ou do not have to save your documents to the OPD file type. Y ou w ould typic ally do thi s for th e fo llowin g rea sons: x Y ou ca nnot fi nish work ing with the d ocument in the current sessi on. x Y o u want to pass th e documen t to ot her users wh o hav e OmniP age P ro . F or example, you can pass an OPD fi [...]

Chapte r 2 Settings 31 Settings The Opti ons di alog box is the cen tral loc ation for O mniP age P ro settings. Access it from the Standar d toolbar or t he T oo ls menu. Co ntext- sensitive help pro vides informatio n on each setting. In overview , t he settings pa nels are: OCR U se thi s to spec ify re cogniti on languages , a user o r profes s[...]

32 Introduction Pr o o f i n g U se this to defi ne wheth er p roofreadin g shoul d begin a utoma ticall y aft er recognit ion. Define als o whether Intelli T rain should run, and use it to load or wo rk with a trai ning file. S ee “P r oofre ading OCR re sults ” on pag e 65. Cus t o m L a you t U se thi s to desc ribe the l ayout of y our inpu[...]

OmniPa ge Pro Us er’s Guid e 33 Chapter 3 Processing documents This tutor ial chap ter describes differen t ways you can pr ocess a do cument and als o pro vides infor mation on key parts o f this proces sing . X Quick S tart Guide X P rocessing o verview X A utoma tic p roc essin g X Manual processing X Combi ned proc essi ng X P r ocessin g wi [...]

34 Processing documents Quick Start Guide This topic takes you step-by-step through the basic OCR process. Loadi ng and recognizi ng sample image files Y ou will find sa mple image files in th e program folde r , both single- page and multi -page files. F irst try readi ng these file s using the procedur e presented below , except fo r the refer en[...]

Chapter 3 Quick Start Gu ide 35 If you succeeded in g etting good results fro m the samp le image fil es, but not from the scanned page, ch eck your scanner installation and settings: in particul ar brightness and image r esolution . See “I nput fr om scanner ” on pag e 49. This pr ov ides a mod el of opti mum brigh tness. S ee als o the online[...]

36 Processing documents Processi ng over view The follo wing flow di agram summarizes the pro cessing steps: H ere is an o verview of the processing metho ds you can use. Y ou will find step-by -step guidance for each of them in the fo llowin g page s. Automatic The faste st and e asiest way to pro cess doc uments is to let OmniPage P ro do it au t[...]

Chapter 3 Processing overview 37 Us i n g t h e O C R W i za rd The OCR W izar d guides you through the selection of settings and c o m m a n d s b y a s k i n g y o u q u e s t i o n s . It t h e n l a u n c h e s a u t o m a t i c p r o c e s s i n g . This is a good way to get started if you ar e new to O mniP age P ro. In ot h e r a ppl i c a t[...]

38 Processing documents Automatic process ing Automatic p rocessing pr ovides an ef ficient way of ha ndling docum ents, especially la rger ones. F irst yo u select all settings needed, then yo u can use the Star t butt on in t he Om niP age T o olbox to process a new docume nt from start to finish or to restart and finish processing on an open doc[...]

Chapter 3 Automatic processing 39 4. Choose in th e St andar d toolba r or Opti ons in t he T ools menu and chec k that setting s are appro priate for y our document. Y ou can, for ins tan ce, s pec ify reco gn itio n l angu ag es and w he the r yo u wa nt t o proofre ad the doc ument or not. Se e “Setting s ” on page 31. 5. Click t he Start bu[...]

40 Processing documents Manual processing Manual pr ocessing gi ves you more precise contr ol ov er the way your pages are handl ed. Y ou can process th e do cumen t page- by-page wi th differ ent settings fo r each page. The prog ram also stop s between each step: ac quiring images, p erforming recognition, ex porting. This lets you, for instanc e[...]

Chapter 3 Combined processing 41 6. S elect a val ue for th e P erform OCR butt on. Y ou describe th e layout of the incoming pages. This va lue has an influence if auto -zoning runs on any pages. S ee “Describin g t he layout of the do cument ” on page 51. Y o u can also select a template to have its zones placed on the current page. See “Us[...]

42 Processing documents determine whic h pages ar e in or der , and which need differe nt settings or some manua l zoning. After adjusting settings a nd/or modifying zones, use manual proc essing to re- recogn ize j ust thos e pages . 1. P r epare the d ocum ent and perform automatic pro cessing, as alrea dy descr ibed. 2. If you close or finish pr[...]

Chapter 3 Processing with the OCR Wizard 43 3. Manual ly zone pag es where you want to pr ocess only part of the pag e or if yo u want to give pr ecise zoning instructions. U se ignor e backgro unds or zones to exclud e areas fr om processing. U se process backgrounds or zones to specify areas to be auto-zo ned. 4. Click the S tart butt on, t hen c[...]

44 Processing documents 5. The las t panel a sks you to define th e export cho ice: savin g to fil e or copyi ng to Cl ipboa rd. After settin g the c hoice, cl ick Fin ish to close the Wiza rd and star t the a utoma tic processi ng. 6. If you reque sted pr oofing a nd the tex t contains suspect w ords , the OCR P roofrea der dialog box will appear [...]

Chapter 3 Processing from othe r applica tions 45 How to set up Direct OCR 1. S ta rt the appl ica tio n you wa nt con nect ed t o Om niP age P r o. S ta rt Omni P a ge Pr o, op en th e Opti ons di alog b ox at t he Direct O CR panel and selec t En a b l e D i re ct OC R . 2. Select proce ss opti ons fo r proo fing a nd zonin g. These function fo r[...]

46 Processing documents How to use OmniPage Pro with PaperPort Pa p e r Po r t ® is a paper manage ment soft ware pr oduct f rom Scan Sof t. I t lets you link pages with suitable applications. P ages can contain pictur es, tex t or bot h. If P aper P ort exists on a computer wi th Omn iP ag e P ro, its OCR se r vic e s bec ome av aila ble an d am [...]

Chapter 3 Processing with Sch edule OCR 47 Processi ng with Schedu le OCR Y ou ca n sch edule OC R job s to be pe rfo rmed au tomati call y at an y ti me within the following eight days. The job pa ges can come from a sca nner with an ADF or from image files. Y ou do not ha ve to be presen t at your computer at job star t time, nor doe s OmniP age [...]

48 Processing documents Defining the source of page im ages There ar e two possibl e image source s: from image fil es and from a scanner . Ther e are two mai n types of scanners: fla tbed or sheetfed. A scanner may have a built-in or added A utomat ic Document F eeder (ADF), which makes it easier to scan multi-page d ocum ents. The images from sca[...]

Chapter 3 Defining th e source of page imag es 49 N orm ally the Add butt on pl ace s each file at the b ott om of the fi le list . T o place a file at a di fferen t loca tion, high li ght a file in t he list. The new file will be added immediately belo w the lowes t highlighted file. Input from scanner Y ou m ust have a f unc tioning , supp orte d[...]

50 Processing documents Brightn ess a nd con trast Good brightness and contrast settings play an important role in OCR accurac y . Set these in t he Scanner panel of t he Opti ons dialo g box o r in your scanner ’ s interface. The diagra m ill ustrates a n opti mum brightne ss setting. Af ter loa ding an image, ch eck its appeara nce. I f charact[...]

Chapter 3 Describing the layout of the document 51 Y ou can scan double-sided documents with an AD F . A duplex scanner will manage this au tomati cally . F or non-dupl ex sca nners, select Sc a n double- sided pages in th e Scan ner panel of the O ptions d ialog box. Th en you can scan th e document in just a few passes, with even pa ges grouped t[...]

52 Processing documents Si ngle column, no table Choose th is settin g if your pages conta in only one column of tex t and no table. Busi ness lette rs or pages fro m a bo ok are no rma lly lik e this. C hoose it also for a page with wor ds or numbers arranged in col umns if you do not want these placed i n a table or de columnized or tr eated as s[...]

Chapter 3 Zones and background s 53 Zones and backgrounds Zones define a reas on the page to be processed or ignored . Zones are rect angular or ir regul ar , with v ertical and ho rizont al sides. P age images in a documen t have a backg round v alue: proc ess or igno re (t he latter is more typi cal). Back ground v alues c an be ch anged wi th th[...]

54 Processing documents Auto- zone a page background Acquire a page. I t appears with a process ba ckground. Draw a zone. The background changes to ig nore. Draw text, table or graphic zones to enclose area s you want manually z oned. Click the P rocess backgr ound tool (s ho wn) to se t a pro cess back ground. D raw ign ore zones ov er parts of th[...]

Chapter 3 Zones and background s 55 Automatica lly dra wn zone s and t emplate zones have sol id bo rders: Manually dr awn or modifi ed zones have dotted bor ders: Zones do not have a reading order . Reordering of recognized elements can be done in the T ext Editor . See “ T ext and image editing ” on page 72. On-the-fly z oning is described in[...]

56 Processing documents process zones on an ignore ba ckground. Draw a process zone to enclose colum ns of tex t to have them ha ndl ed auto mati cally . They wil l be decolumnized in the T ext Editor ’ s NF view and RFP view , but kept in columns in T rue P age view . Ign o re zo n e ( gr a y) U se this to dra w an ignore zone, to define a page [...]

Chapter 3 Zones and background s 57 Wo r k i n g w i t h z o n e s The Image too lbar pro vides zone edi ting tools. One i s always selected. When you no longer want t he ser vice of a tool, click a d ifferent t ool. S ome tool s on this toolbar a re gr ouped. Only the last sel ected too l fro m the group is visible. T o select a visible tool, clic[...]

58 Processing documents J oin tw o zone s of the same type Draw an o verlap ping zone of the sam e type. Make an irregula r zo ne by subt rac tion Dr aw an o verlap ping zo ne of th e same ty pe as the bac kgrou nd (in t his example, on an ignor e background). Sp l i t a zo n e Dr aw a splitt ing z one of the sa me typ e as the back ground ( in thi[...]

Chapter 3 Table grids in the image 59 The follo wing zone shapes ar e prohibi ted: T o expand a zone more quickly than using its resizing handles, draw a zone of the same type to completely enclose it. The smaller zone is repla ced by the larger o ne. T o replace a set of zones of whatever typ e with a singl e zone, dra w a la rger zone of th e des[...]

60 Processing documents U se the tabl e tools and t heir cursors as follo ws: I nsert r ow divider s Click the tool then click at the location in a table zone where you want to place a row div ider . A void pla cing a div ider so it cut s through t ext. I nse rt colu mn divi ders Click the tool then click at the location in a table zone where you w[...]

Chapter 3 Using zone templates 61 Using zone templates A temp late conta ins a page backgro und va lue and a set of zones and th eir properti es, st ore d in a file. A zon e te mplate file can be l oaded to have template zones used during r ecognition. Load a template file in the Layo ut Descri ption d rop- down li st or f rom the T ool s menu. Whe[...]

62 Processing documents Ho w to unload a template Select a non- templ ate setting in th e Layout Descripti on drop-do wn list. The template zo nes are not r emove d from the current or exi sting pages, but tem plate zones will no long er be use d for f uture proce ssing. Y ou can also open the Zone T emplate Files d ialog box, select [none] and cli[...]

OmniPage P ro User’s Gu ide 63 Chapter 4 Proofing and editing Recognit ion result s are placed i n the T ext Editor . These can be r ecognized texts, tabl es and embedded graphi cs. This WYSIWYG (What Y o u See I s What Y ou Get) editor off ers the fol lowi ng features , deta iled in thi s chapter: X The editor disp lay and views X Pro of re a di[...]

64 Proof ing a nd editi ng The editor display and views The T ext Editor displays r ecognized texts and can mark wor ds that were suspected during r ecognitio n with wavy underl ines: X Gr een – N on- dictionar y words: These were recogniz ed confid ent ly , but are no t fou nd in any a ctive di ction ar y: stan dard, user or p rofessi onal. X Bl[...]

Chapter 4 Proofre ading O CR resu lts 65 Tr u e P a g e v i e w Tr u e P a g e ® view tries to co nserve as m uch of th e format ting of the origin al document as possi ble. Characte r and paragra ph styling i s retained. All page el ements, including columns, are placed in box es and frames. Rea ding order can be displ ayed by arro ws. See f rom [...]

66 Proof ing a nd editi ng 3. If the recognized wor d is correct, click Ignore or Ignore All to move to the n ext suspec t word. Click Add to add i t to th e current use r dictio nar y and move to th e n ext suspe ct word. 4. If the rec ognize d wor d is not c orrec t, modify the wor d in the Ed it panel or select a dic tionary suggestion. Cl ick C[...]

Chapter 4 Verifying text 67 The verifier to ol is in the F ormatting toolbar . The verifi er can also be controll ed from the T ools menu. Hov er the cursor o ver a ver ifier displa y to obta in th e verifi er to olbar . Use it as f ollows: To d o t h i s : Use this: T urn verifier on F 9 or verifier to ol T urn verifier off E sc or F9 or verifier [...]

68 Proof ing a nd editi ng User diction aries The p rogr am ha s bu ilt- in d ictio nar ies for many languages. These assist durin g reco gnition and ma y offer su ggesti ons durin g proofi ng. T hey can be suppl emented by user dicti onaries. Y ou can save any number of user dictionari es, but only one can be lo aded at a t ime. Y our user dictio [...]

Chapter 4 Training 69 T raining T raining is the process of changing the OCR solutions assigned to characte r shapes in the image. I t is useful for uniformly d egraded documents or when an unusual typ eface is used thro ughout a document. T raining will be less use ful for texts with random distortions. Her e is an example, based on t he letter ?[...]

70 Proof ing a nd editi ng finds candidate w ords to change, the Check T raining dialog box lists these. I ncorrect wor ds should be r e-train ed before the list is appr ov ed. F o r guidance on usin g the T rain Ch aracter a nd Check T raini ng dialog box es, please consult thei r context-sensitive hel p or the online help topi c Manual tr aining [...]

Chapter 4 Training 71 Intel liT rain remembers the trai ning data it collects, and adds it to any manual training you have done. This training can be saved to a training fil e fo r fu ture us e w ith sim ila r do cu me nt s. T raini ng files If yo u w an t t o b e pr om p ted to sa ve your un sa ve d t rai ni n g da ta wh en yo u clos e the documen[...]

72 Proof ing a nd editi ng T ext and i mage editi ng OmniP age P r o has a WYSIWY G T ext Edit or , pro viding many edi ting facilities. These work ver y similarly to those in leading wor d processors. Editin g char acter attri butes In all views except N o F ormatting view , you can change th e font type, size and attributes (bold, i talic, underl[...]

Chapter 4 Text and i mage editing 73 between paragr aphs. Th e T e xt Edi tor’ s hor izontal r ule r lets yo u defi ne indent and tab positions easily . Advanced tab settings are done in the T a bs dialog bo x from the F ormat menu. Pa r a g r a p h s t y l e s P aragraph styles ar e auto -detected duri ng recogni tion. A list of styles is built [...]

74 Proof ing a nd editi ng Fr a m e s have gray bor ders and enclose one or more bo xes. They ar e placed when a visible bor der is detect ed in an image. F ormat f rame and table borders and shad ing with a shortcut menu or by c hoosing T able... in the F ormat menu. T ext box shading can be specified from its shortcut menu. T o call up a shor tcu[...]

Chapter 4 Readin g text al oud 75 Click the on-the-fly tool wit h a gr een signal. The zoning ch anges wi ll cause chan ges in th e T ex t Editor . Click the P erform OCR button t o hav e the whol e page (re)r ecogniz ed, including your z one changes. F or details on how changes are handled i n on-the-fly zoni ng and their effects in the T ext Edit[...]

76 Proof ing a nd editi ng The T ext-to-S peech facility is enabled or di sabled with the T ools menu item S peech Mode o r with the F5 key . A second menu item S peech Settings... allows y ou to select a voice (for example, male or female for a given language), a reading s peed and th e volume. The three bas ic speech keys ar e group ed together o[...]

Omni Page Pro User’s Guide 77 Chapter 5 Saving and exporting Once y ou have ac quired at least one image for a document, yo u can export the im age(s) to file. Once you hav e recognized at least one page, you can export recognition results – a single page, selected pages or the whole document – to a ta rget ap plicat ion by s aving to file, c[...]

78 Saving and exporting page is recogniz ed (or proofrea d, if that was re quested), an exporting dial og box a ppears. Y ou can specify export a ny time th e prog ram is not busy . If y ou ask to export a document with unrecognized pages, y ou will be asked whether they sh oul d be reco gnize d firs t. If you answe r No , only results fr om recogn[...]

Chapter 5 Saving recognition results 79 Saving recognition res ults Y ou can save re cognized pages to disk in a wide va riety of file types. See “File ty pe s fo r sa vin g re cogn it ion resu lt s ” on p age 95 . 1. Choose Save As... in the F ile menu, or click the Export Results button in the OmniP age T oolbox with Save as F ile selected in[...]

80 Saving and exporting 5. Click OK. The do cument is save d to disk as speci fied. If Save and Launch is selected, the exported fil e will appear in its target applicat ion; that is t he one associated wi th the selected fil e type in your W indows system or in the advanced saving options for y our selected file type converter . Savi ng a docum en[...]

Chapter 5 Saving recognition results 81 The Sav e As dialog box lists available f ile types in its Save as T ype drop- down list. The OmniP age Document is th e last format in t he list. I f y o u f i r s t s a v e t h e d o c u m e n t a s a n O m n i Pa g e D o c u m e n t ( f o r i n s t a n c e a s memo. opd ), then modify it and later save it [...]

82 Saving and exporting Tr u e P a g e ( T P ) This keeps the o riginal lay out of the pa ges, incl uding columns. This is done with text, pi cture and ta ble boxes and f rames. Th is is offe red only for targ et applications capable of handling these. T r ue P age formatting is the only ch oice for XM L exp o rt an d for a ll P DF ex po rt , excep[...]

Chapter 5 Saving recognition results 83 Click Def ault s to have a ll setting s retur ned to the de fault va lues fo r the curr ent file ty pe. Click Save t o have the chan ged settin gs app lied to the c urrent save and al s o st o red a s t h e se t t i n g s t o b e a p p li e d i n f u t u re w h e n e v e r t h i s f i l e t yp e i s selected [...]

84 Saving and exporting Saving to PDF Y ou have five choices when savi ng to P or tab le Docum en t F orm at (PD F) files. PDF (Normal): P ages are exported as they appear ed in the T ext Editor in T rue P age view . The PDF file can be viewed and search ed in a PDF viewer and edited i n a PDF edi to r . PDF Edited: U se thi s if you hav e made sig[...]

Chapter 5 Sending pages by mail 85 plain or U nicode text will be past ed. G raphics are r etained if the appl ication supports inserti on of images. W T o copy pages to th e Clipboar d: • With a utoma tic processing , select Cop y to Clipb oard a s the set ting in the Ex port R esults dr op-do wn lis t on th e OmniP age T oolbox or in the OCR Wi[...]

86 Saving and exporting At any time the program is not busy , cho ose Send as M ail in the F ile menu to call up the Send as M ail dialog box. 1. This d ialog box let s you spec ify a file type , a page rang e, a form at ting lev el and at tachm ent opt ions: o ne atta chment for al l pages, o ne attach ment per pag e, new a ttachme nt at e ach bl [...]

Omni Page Pro U ser’ s Gui de 87 Chapter 6 T echnical information This cha pter provide s trou ble shoo ting and o the r te chnica l in for mati on about using OmniP age Pr o 12. Please also r ead the online Readme fil e and other help topics, or visit the ScanSoft web pages. I ts scanner section contains detailed and r egularly upda ted informat[...]

88 Technical information T roubles hooting Althou gh OmniP age Pr o is de signed to be easy to use, problems sometimes occur . Many of the error messages contain self-explanatory descriptions of what to do – check connec tions, close other applicat ions to free up memory , and s o on. Sometimes that is all the troubleshooting help you need. Pleas[...]

Chapter 6 Trouble shooting 89 T e sting OmniPage Pro Resta rting Windows 98, Me , 2000 or XP in saf e mode or Windo ws NT in V GA m ode allo ws you to test OmniP age P ro on a simplified system. This is recommended when you cannot resolve crashing problems or if OmniP a ge P ro has stopp ed ru nning altogether . See Windows online Help f or m o re [...]

90 Technical information 5. Laun ch Omni P a ge P ro and tr y per formi ng OCR on an imag e. Use a known image fil e such as one of the supplied sample files . Y ou can also ru n OmniP age Pro 12 from a command line in its own safe mode . Choos e Start  Run, b row se for the f ile OmniPage. exe and add the command line option /safe . T his star [...]

Chapter 6 Trouble shooting 91 T ext do es not get recogn ized properly T r y th ese so luti ons if any p art of the o rigi nal doc ument is not co nver ted to text prop erly d uring OC R: ◆ Look at th e origina l page image and e nsur e that all t ext are as ar e enclosed by text zones. If an ar ea is not enclosed by a zone, it is generally ignor[...]

92 Technical information OmniPage P ro only re cognizes m achin e pr inted-text cha racters such as type- written or laser -printe d text. It can handle dot-matrix characters, though accuracy may be lo wer on draft-quality texts. I t cannot read handprint or hand writing. Ho wever , it can re tain sig natures or other ha ndwritten text as a graphic[...]

Chapter 6 ODMA support 93 ODMA support If y our loca l netw ork inc l udes a D oc ume nt M an age ment S yst em (DMS) that suppor ts OD MA c lients, Om niP age Pro may be abl e to wo rk with it. Then an ODMA pane l will ap pear in t he Options dialog box all owing you to specify permissible f ile types and other settings. An ODMA interface will r e[...]

94 Technical information Supported file types The pro gram support s a wide range o f file ty pes for im ages and text . File typ es for o pening and sav ing im ages In put image fil es can have r esolutions up to 600 dpi, but 3 00 dpi (bot h horizonta lly and vertical ly) is recommended for opti mum OCR accura cy . The program st ores black-a nd-w[...]

Chapter 6 Supported file types 95 File types for saving recogni tion results This table shows which formatting lev e ls ar e available for ea ch file type. Graphics ● File type s upp orts graph ics ●● File type s upp orts graph ic s, with e xport cho ice to re tain or dro p graph i cs. File t y pe Exten- sion No For - matti ng RFP Flowi ng Pa[...]

96 Technical information Ta b l e s ● File type s upp orts tables in gri ds, no table handl ing ch oice s at exp ort time ●● File type s upp orts tables, ch oos e to use grid s or tab separated columns ❍● File type d oes not sup por ts table g rids , choo se t o co nvert to tab or space sep arated columns 1 These new f or m ats are availa[...]

Omni Page Pro U ser’ s Gui de 97 I NDEX A Accu ra cy improvement , 49 , 69 , 91 influe nce of bright ness , 50 influence of tr aining , 69 scanning mode influence , 49 Acquire Text menu items , 45 Acquired pages , 26 Acquiring images , 21 , 40 Adding pages to a document , 39 to zones , 58 training to trainin g files , 71 words t o a user dict ion[...]

98 Index to target applications , 21 , 40 , 78 True Pag e , 82 F Fax recognition , 92 Features, new , 17 Files as export target , 78 as image source , 48 retained on un installing , 96 separation options , 79 , 86 types , 79 types for e xport , 81 , 95 types supported , 94 Finding non-dictio nary word s , 65 suspect words , 65 Finishing a document [...]

Omni Page Pro U ser’ s Gui de 99 ODMA support , 93 OmniPage Desk top , 22 OmniPage D ocuments contents of , 80 definition , 29 purp ose of OPD fi les , 30 saving a s , 30 , 80 OmniPage Pro documents i n , 21 earlier versions , 13 install ing , 13 new fea tures of , 17 registering , 17 reinstalling , 96 starting , 14 testing , 89 uninstal ling , 9[...]

100 Index Sc an ni ng black-and-wh ite , 49 books , 31 brightn ess , 31 , 50 color , 49 contrast , 31 graysca le , 49 input from , 49 pictures , 49 Wizard , 14 Schedule OCR , 47 input from folders , 93 watche d folde rs , 93 Searching PDF output , 84 Se lectin g m ult iple page s , 26 Send Mail dialog b ox , 85 Sending pages by mail , 85 Setting up[...]