Telstrat WCMICS VSX Series manual

1 G e tti ng S tarted Guide for the VSX Se ries[...]

2 C onte nts System Basics ................................................................... ................. 4 Us ing the Re mote Contr ol........................................... .................................................... ............ 4 Calli ng and An sw ering..................................... .................... .............[...]

3 Using the Sou ndSta t i on VTX 1000 Conference Phone in Vi de o Calls .. 19 Placing a Video Ca ll wi th the Sound Statio n VTX 1 0 00 Co nference Phone .. .. .... .. .. .. .... .. ........... .....19 Add i ng Sites to a Video Call Using the SoundSta tion VTX 10 00 Conference P ho ne ........... ...... ....... 19 Muti ng the Audio in a Cal l that [...]

4 Getting Started Gui de for the VSX Se ries When you attend a meeting using the Polycom ® VSX™ sys tem, y ou ’ll see that it ’s ve ry much li ke any other m eeting you attend in a conf erenc e r oom. With a VSX syst em, you can meet with peop le anyw here in t he world, without any tr avel required . T he VS X systems a re easy to use. It?[...]

5 VSX7400s Series Handset Place or end a c all Adjus t the c amera ; navigate throug h m enus Open the directory to mak e a c all or work with an entry Return t o the Place a Call ( hom e) screen Confirm your current selection; perform functions on highlighted items Increase o r decrease th e sound you hear from the far sites Mute the sound you‘r[...]

6 C AL LING A ND A NSWER ING Calling and An swering Answering a Video Call The VSX system can answer inc omi ng calls i n one of these way s: o T he system prompts you to answer t he cal ls manua lly. o T he system answers incomi n g cal ls au t omatic all y. Wh en a call com es in, you hear a ri ngin g sound, and you may see a message that inc lud[...]

7 G ETTING S TARTED G UIDE FOR TH E VSX S ERIES Callin g by Ent e ring a Nam e or Num ber T o pl ac e a ca ll by e nt ering a name or number: 1. In the di alling field, enter the di alling i nforma tion. Depen d ing on t he capabilitie s of your system and the system you a re callin g, the dialling infor mati on will look li ke one of these sam pl [...]

8 C ALLING AND A NSWERING Calling fr om the Contacts or Spe ed Dial List You may be ab le to access calling informati on for speci fic sites using t he Speed D ial or Con t a cts list o n the Plac e a Call scr een. To place a call using the Speed Dial or Contacts list: 1. Sel e ct S peed D ial or Co nt ac ts from the Place a Call screen. 2. Scroll [...]

9 G ETTING S TARTED G UIDE FOR TH E VSX S ERIES Types of Vide o Cal ls You Can M ake Depen ding on y o ur system configura tion, you may be able to make calls u sing ISD N, IP, SIP, or V.35. The VSX 60 00 allo ws o nly IP calls . The following tab le lists so me poss ible ca ll combi nations. Fr om « You can call « By di aling « ISDN I SDN Phone[...]

10 C AL LING A ND A NSWER ING Placing Audio-only Call s and Addi ng Audi o-Only Sites You may be able to use y o ur V S X syst em to pl ace an audio- onl y call, or you can add an audio-only ca ll to a vi d eo conferenc e. T h is lets yo u: o Use you r syst e m in the same way as a t el ephon e. o Add audio-onl y part ici pa nts to y o ur v ideo ca[...]

11 G ETTING S TARTED G UIDE FOR TH E VSX S ERIES Adding a Video Ca ll to an Audio- Only Call If you are already in an audio- only ca ll, you can a dd a video call to y o ur call. To add a video call aft er your audio-only call c on nects: 1. On the Place a Ca ll scree n, enter the nu mber you want to call. 2. Pr es s Call t o plac e th e cal l. End[...]

12 To sel ect a near-site or far-site camera or oth e r video so urce: 1. If you a re in a call, press Nea r or Far to se le ct ei ther a near- site or far-site came ra or other v ide o so urce. T he ic on on the screen indica tes which y ou can se lect: If you see thi s, you can control a near -site camera or v ideo sou rce If you see thi s, you c[...]

13 G ETTING S TARTED G UIDE FOR TH E VSX S ERIES Setting and Using Cam era Pr esets C ame ra presets are s tored ca mera p os itions that y ou can cr eate ahead o f tim e or du ring a call. P rese ts a llow you to: o Auto mat i c ally poi nt a camera at pre-defi ned l oc ations in a r oom. o Sel ect a video source such as a VC R or DVD player, a do[...]

14 4. Press and hold a number to store the pre set pos ition. To s to re a double-dig i t p reset, hold t he second number d own. Any existi ng p reset stored at the nu mb er you enter i s replaced. T he system uses preset 0 as the defa ult camera pos itio n. To delete all presets: 1. If a call is co nnect ed, p ress Near to choose a near-s ite vid[...]

15 To swap the views shown in the PIP and the main screen: 1. If the PIP is not showing, press PIP on t he r emote control to di spla y the PIP on s creen. 2. Press Ca me ra and se lect the Swap PIP ic on. Du ring calls us i ng a single monito r and the Dual Mon itor Em ulati on feature (split-screen viewi ng), without content, you can use the P IP[...]

16 C ontroll ing Wh at You Hear Adjusting Volume Use the remote co ntrol to raise or lower th e volume of the sound you hear. Chan ging t he volume affec ts only the sound you hear at yo ur site. To adjus t the volum e: P ress Volume . Muting the Microphone Y ou can mute t he microphone if you do not want th e f ar site to hear you. For examp le, y[...]

17 Sho wing Co nten t and Vid eo S ou rce s You m ay be ab le to show the f ollow ing to the f ar sites: o Any information stor ed on a lap t op or PC o A paper document or object placed on a document camera o A vi deotape or DV D You can share on e type of content or one video source at a time, and you can switch to a diffe re n t typ e of conten [...]

18 Using a VCR or DVD Player A ll VSX syst e ms enable you to show di ff erent types of informatio n to ot he r s ites in a cal l, s uch as throu gh VCR, or DVD player. Before the c all be gins: 1. Make s ure the VCR o r DV D pl ayer is conne cted and p owe r ed on. 2. I nsert the videota pe or DVD. To start sho wing a videotape or DVD in a call: 1[...]

19 Using the S ou nd S t atio n V TX 1 0 00 Co n feren ce P ho ne in Video Calls Y our con ference room may in clude a VSX v i deo con ferencing sy stem integrated with a Sou ndSt ation VTX 1000 confe rence phone. Thi s confi gura tion l ets you use t he video conferen c ing syst em and t he con ference pho ne togethe r to place and man age v ideo [...]

20 Muting the Audio in a Call that Includes a Soun dSt ati on VTX Co nference Phone Y ou can use the mute button on the Soun dStation VTX conference phone to mu te the aud io in video calls . To mute the a u dio in a call with the Sound Statio n VTX 1000 con ference phone: >> Do o ne of the follow ing: 1. Pr es s t he Mut e button on t he con[...]

21 Ending a Call with Audio-Only Participants Y our confere nce may include a m ix of v i deo participants and audio-o nl y pa rticip ant s. If an audi o- only parti ci pant hangs up during the call, y ou need to di sco nnect the call fr om t he conf erence. Th is is the s ame as hang ing up a te lep ho ne receiver in a regular ph o ne call. To dis[...]

22 V IDEO C ONFERENCING T IPS T i ps for Grea t Aud io o Speak in y our normal voice without sho uting. o Ask t he peop le at th e other sit e if they can hear you. Ha ve th em int roduce the mse lves so you can be sure that you can h ear th em. o Mute t he microp ho ne before moving it dur ing a meeti ng. o Since t he aud io has a v e ry s lig ht [...]

23 Any problems? Equipment faulty? Need assistance or suppo rt? Contact For video-conferencing calling and equi pment, contact Telstra Conferencing on 1800 011 080 Option 3,3, i.e • Codec or Vi deo Camera • Vi sual Concert • The Visual Conference • Pl asma Screen and Cart • Document Camera or ELMO • Conference Phone For all other equipm[...]