I.R.I.S. Readiris Corporate 12 Bedienungsanleitung

Readiris TM Corporate 12 User Guide[...]

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Readiris TM Corporate 12 – User Guide iii Table of Contents Copyright s ........................................................................................... 1  Chapter 1 In troduci ng Readi ris ................................................ 3  Save time, av oi d retypi ng .................................................. 3  The[...]

Table of Contents iv Opening im age files ........................................................ 28  Scanning paper doc ument s .............................................. 30  Chapter 6 Adjusting scan ned docume nts ............................... 37  Chapter 7 Saving d ocuments as image files .......................... 43  Chapter[...]

Readiris TM Corporate 12 – User Guide v Selecting the PD F options ............................................... 80  iHQC compressi ng PD F documents ............................... 81  Password protecting PDF documents .............................. 83  Digitall y signing PD F docum ents ................................... 84  Repu[...]

Table of Contents vi Chapter 17 Reco gnizing barcod es ......................................... 113  Chapter 18 Recognizi ng business card s................................ 117  Index .................................................................................. 121 [...]

Readiris TM Corporate 12 – User Guide 1 Copyrights ReadirisC orporate1 2-dgi-110209-0 4 Copyrights © 1987–2009 I.R.I.S. All Rights Reserved. I.R.I.S. owns the copyrights to the Readiris software, to the online help system and to this publication. The information contained in this document is the property of I.R.I.S. I ts content is subject to [...]

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Readiris TM Corporate 12 – User Guide 3 C HAPTER 1 I NTRODUCING R EADIRIS S AVE TIME , AVOID RET YPING Congratulations on acquiring Readiris. This sof tware package will undoubtedly be of great help in reca pturing your texts, tables, graphics, barcodes and handprinted text. As efficient as computers are, you have to key in your inf ormation firs[...]

Chapter 1 – Introducing Readiris 4 spreadsheet, archive them a s PDF or XPS f iles, etc. To recognize faxes and convert PDF docum ents, drag their image files from Windows Explorer to the Readiri s application wind ow. Or send an image promptl y to Readiris via the context m enu. Readiris recognizes tabular data and recreates them as worksheets i[...]

Readiris TM Corporate 12 – User Guide 5 solutions you confirm are memorized, increasing the system speed and confidence and renderi ng the system more intelligent as you g o along. This powerful learning tool also allows y ou to train Readiris on special characters such as mathematical symbols and dingbats and to handle distorted fonts. To increa[...]

Chapter 1 – Introducing Readiris 6 states, telephone and fax num bers, etc. The resulting data can be sent directly to your contact managem ent software such as Microsoft Outlook (Express) or an y vCard com pliant application. Readiris is Twain compliant and supports a wide range of flatbed and sheetfed scanners, “all-in-one” devices or “MF[...]

Readiris TM Corporate 12 – User Guide 7 T HE R EADIRIS SERIES The table below gives an overvi ew of the available vers ions: Readiris Home 12 Limited f eatures 25 recogn ition language s Supports PDF, DCX, DJV, D JVU, JPG, JPEG, J2C, J2K, JP2, PNG, TI F, TIFF, BMP, PCX images Generates PDF Ima g e-Text, D OCX, ODT, WordML, Spreadshe etML, RTF, HT[...]

Chapter 1 – Introducing Readiris 8 Readiris P ro 12 Asian Readiris C orporate 12 Asian Basic features Basic feature s 128 recognition languages 128 recognition l anguage s Supports PDF, DCX, DJV, D JVU, JPG, JPEG, J2C, J2K, JP2, PNG, TI F, TIFF, BMP, PCX. Generates fo ur types of PDF files, PD F- iHQC ( l evel I), four types o f XPS, XPS- iHQC (l[...]

Readiris TM Corporate 12 – User Guide 9 BMP, PCX. Generates fo ur types of PDF files, PD F- iHQC ( l evel I), four types o f XPS, XPS- iHQC (lev el I), DOCX, ODT, X LS, WordML , Spread sheetML , RTF, HT M, XML, TXT, TI FF, etc. Arabic a nd Farsi reco gnition Hebrew recogni tion BMP, PCX. Generates fo ur types of PDF files, PD F- iHQC (l evel I- I[...]

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Readiris TM Corporate 12 – User Guide 11 C HAPTER 2 I NSTALLING R EADIRIS S YSTEM REQUIREM ENTS This is the minimal system configuration required to use Readiris:  a 486-based Intel PC or co mpatible. A Pentium-based PC is recommended.  256 MB RAM.  120 MB free disk space. (105 MB of disk space suffices when you do not install the sample[...]

Chapter 2 – Installing Readiris 12 S OFTWARE INSTALLATION How to install Readiris:  Log on to Windo ws as administrator or make sure you have the necessary administration rights.  Connect your scanner to y our PC and install the corres ponding software. Test your scanner. If y ou experience any problem contact your scanner manuf acturer. ?[...]

Readiris TM Corporate 12 – User Guide 13  Repeat the installation process to install any ad ditional software from the CD-ROM . U NINSTALLING THE SOF TWARE There is only one correct way to uninstall Readiris: by using th e Windows (un)install wizard. You are strongly recomm ended not to uninstall Readiris or any of its software modules by manu[...]

Chapter 2 – Installing Readiris 14  be entitled to product support;  be entitled to special offers on I.R.I.S. products. To register: Use the Registration wizard on the Regi ster menu. Follow the on- screen instructions. P RODUCT SUPPORT Once you have registered your product, you are entitled to product support from I.R.I.S. on all basic so[...]

Readiris TM Corporate 12 – User Guide 15 C HAPTER 3 G ETTING STARTED R UNNING R EA DIRIS To run Readiris:  Start Readiris from the Windows Start m enu or double-click the shortcut on your desktop.  If you acquired Readiris Corporate y ou will be prompted to register.  Click anywhere in the startup scree n to launch Readiris. The OCR Wiza[...]

Chapter 3 – Getting started 16 Step 1 Select the type of doc u ment you want to recognize. Readiris recognizes text p ages , business cards and multiple business cards in a single s can . For more information, see the section Selecting the document type . Click Next to go to the next step. Step 2 Select the image source . You can capture im ages [...]

Readiris TM Corporate 12 – User Guide 17 For more information, see the section Selecting the document language . Click OK to save the settings. Click Next to go to the next step. Step 5 Click the Change button to change the output format or target application. The default target application is Microsoft W o rd. Select the required output form at [...]

Chapter 3 – Getting started 18 The Readiris interface is com posed of:  the SmartTasks (in the middle) The SmartTasks are pre defined commands that allow you to use the most frequent Readiris functi ons at the touch of a b utton. Use the Sm artTasks to scan, recognize an d send your documents to the target application or output f ormat of your[...]

Readiris TM Corporate 12 – User Guide 19 Use the image toolbar butto ns to edit documents in the Readiris interface. Point to the different buttons to displa y their tooltips. When a docum ent has been opened or scanned in Readiris, three main zones are added to the interface:  the page toolbar (right of the m ain toolbar) The page toolbar dis[...]

Chapter 3 – Getting started 20 C HANGING THE USE R INTERFACE LA NGUAGE The user interface of Readiris is available in a wide range of languages. To change the user interface language:  On the Settings m enu, click User Interface Language .  In the Language list, select the requi red language, then click OK to confirm. Note: If you selected [...]

Readiris TM Corporate 12 – User Guide 21 C HAPTER 4 T HE R EADIRIS S MART T ASKS When starting Readiris, click anywhere in the Re adiris startup screen and click Cancel when the OCR W izard launches. The Readiris SmartTasks will be displayed. The SmartTasks are pr edefined commands that allow you to use the most frequent Readiris functions at the[...]

Chapter 4 – The Readiris SmartTasks 22 1. Scan and recognize docum ents and send them directly to Word for text processing; Microsoft Word is the default target application. See the section Formatting text documents to learn more about the other available applications. 2. Scan and recognize docum ents and send them directly to OpenOffice for text[...]

Readiris TM Corporate 12 – User Guide 23 7. Scan and reco gnize business cards. The documents will be sent in the vCard format by default. See the section Recognizing business cards to learn more about the other available formats. 8. Scan and recognize docum ent batches and apply docum ent separation and indexing options. TIFF is the default outp[...]

Chapter 4 – The Readiris SmartTasks 24  Click Configure if applicable to select t he Twain source.  Then click OK to save the settings. For more information on the scanner settings and on scanning paper documents, see the section Scanning paper doc uments . o When you select Image files and click the SmartTask, Readiris opens the Input dial[...]

Readiris TM Corporate 12 – User Guide 25 For more information on the above-mentioned settings, se e the sections Selecting the options , Scanning paper documents and Selecting the document language .  Finally, click the Sm artTask to use it. Readiris will go through the entire recognition process automatically.[...]

Chapter 5 – Scanning documents 26 C HAPTER 5 S CANNING DOCUMENTS S ELECTING THE DOCUMENT T YPE Before scanning docum en ts or opening image files in Readiris Corporate, you m ust select the document type. Readiris can process Text Pages , Business Cards and Multiple Business Cards in a Single Scan . Operation  Click the Document Type button on[...]

Readiris TM Corporate 12 – User Guide 27 S ELECTING THE OPTIONS Before scanning paper documents or opening image files, you can select several image enha ncement options. When enabled, these options will be applied during the opening and scanning of documents. Operation  Click the Options button on the m ain toolbar to select several image enh[...]

Chapter 5 – Scanning documents 28 You can also use the windowing tools on the image toolbar to modify the page analysis results or to wi ndow documents manually. For more information, see the chapter Windo wing documents .  When you are done d e fining all the settings ( Sca nner settings , Document type , Options ), click the Scan or O pen bu[...]

Readiris TM Corporate 12 – User Guide 29 Tip : you can also drag image files to the Readiris im age win dow to open them. Tip : Right-click any im age file you want to open, point to Ope n With and click IOCR application . The Readiris software will open and display the image. Tip : when loading multipage image f iles (TIFF images and DCX faxes) [...]

Chapter 5 – Scanning documents 30 Avoid selecting this option when opening very low-quality im ages, however.  Readiris supports the following graphic formats:  Select the image file of y our choice and click Open . Note: the options of the Input dialog box also apply to document scanning and are discussed in the Scanning paper documents se[...]

Readiris TM Corporate 12 – User Guide 31 When you process paper docum ents, Readiris will start your scanner as soon as you click the Scan button and display the scanned document in the in terface. To scan documents:  Click the Scanner button to set the scanner settings. Note that several of the options in the Scanne r dialog box are also avai[...]

Chapter 5 – Scanning documents 32 Format and Resolution Readiris supports a wide ra nge of paper formats and resolutions. Note that it is recomm ended to use a scan resolution of 300 dpi. Use a resolution of 400 d pi when recognizing business cards, Asian text or very sm all print. Color mode Readiris can scan docum ents and open image files in c[...]

Readiris TM Corporate 12 – User Guide 33 Note that this option never increases the resolution of images scanned with too little detail. Scanning multipage docu ments When scanning m ultipage documents and using a scanner equipped with a docum ent feeder, select the ADF (auto matic document feeder ) option. Place the pages you want to scan in the [...]

Chapter 5 – Scanning documents 34 Using a digital camera Select Digital camera when you ar e using a camera as scan source. Readiris uses special recognition routines to process digital camera images. Tips for using a digital cam er a as scan source:  Calibrate the camera by photographing a white docum ent.  Always select the highest image [...]

Readiris TM Corporate 12 – User Guide 35 High-speed and duplex sc anning When using a duplex s canner, the Duplex scanning opti on will be available. Select it to recognize f ront and back pages. Fast Binarization Make sure to select Fast Binarization when you are using a high-speed scanner. This option increases the processing speed considerably[...]

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Readiris TM Corporate 12 – User Guide 37 C HAPTER 6 A DJUSTING SCANNED DOCUMENTS When opening or scanning extremely light or extremely dark grayscale and color images, it ma y be necessary to adjust those images before executing the recognition, in order to obtain satisfactory OCR results. To adjust images:  Open or scan a color-gra yscale doc[...]

Chapter 6 – Adjusting scanned documents 38 o Select Smoothen color image to even out the image. This option renders grayscale and color images more homogeneous by smoothening out differences in intensity. As a result, a stronger contrast is created between the foreground (text) and background (artwork). Note : sometimes smoothening is the only wa[...]

Readiris TM Corporate 12 – User Guide 39 o Use the slider to increase or decrease the Brightness . The Brightness settings determine the overall br ightness of the image. Use these settings to darken or lighten the image when the text is illegible. Example 1: lighten a dark im age to eliminate the page background. (Color image) (Binarized image. [...]

Chapter 6 – Adjusting scanned documents 40 (Binarized image. The default brightness settings yield fragmented characters) (The darkened image yields satisfactory recognition results) o Use the slider to increase or decrease the Contrast . The Contrast settings determine the contrast between darker and lighter zones of an image. Use these settings[...]

Readiris TM Corporate 12 – User Guide 41 Despeckling removes small spots from black-and-white im ages .  Click Apply to preview the results.  If the results are satisfactor y , click OK . If not, change the settings again.  Click Recognize + Save to recognize the document.[...]

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Readiris TM Corporate 12 – User Guide 43 C HAPTER 7 S AVING DOCUMENTS AS IMAGE FILES Paper documents you scan do not need to be OCRe d right away. They can be saved as image files. To do so:  Scan the docum ent.  On the File menu, click the commands Save Full Page as Image or Save All Pages as Image .  Afterwards, open the sav ed image f[...]

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Readiris TM Corporate 12 – User Guide 45 C HAPTER 8 W INDOWING DOCUMENTS W INDOWING DOCU MENTS AUTOMATI CALLY When scanning or opening docum ents, Readiris will auto matically apply Pa ge Analysis to split up the documents in different windows. The Page Analysis option is selected by default. Click the Options button and disable Page Analysis sho[...]

Chapter 8 – Windowing documents 46 Page analysis detects text, graphic and table zones automatically. Barcode zones and ha ndprinted zones need to be drawn m anually. For more information, see the section Windowi ng documents manually . Each window t y pe has its own color code: text windows are orange, graphics are purple and table wi ndows pink[...]

Readiris TM Corporate 12 – User Guide 47 The part of the page you select will be analyzed automatically. You will be prompted whether you want to e xclude the same outer zone from page analysis on every page of the do cu ment. W INDOWING DOCU MENTS MANUALLY Besides windowing documents autom atically by means of Page Analysis, Readiris allows you [...]

Chapter 8 – Windowing documents 48  Draw a frame around the text blocks, graphics, tables, barcodes and handprinting zones you want to window. For more information on recognizing barcodes and handprinting, see the sections Recognizing barcodes and Recognizing handprinted text , respectively.  When you are done windowing the document, click [...]

Readiris TM Corporate 12 – User Guide 49 ones. Whenever two win dows of the same type intersect, they become a polygon automatically. Automatic page analysis Should the current page be too comp lex to windo w manually, click the Analyze page button on the image toolbar to window the pag e automatically. Note that barcode zones and handprinted zon[...]

Chapter 8 – Windowing documents 50  Right-click any of the se lected windows, point to Window , then to Type and then click the required window type. Modifying the window size Click the window you want to modify. Place the mouse pointer o ver a marker (on the sides and in the corners of the window) . Click the marker an d drag the mouse to mod[...]

Readiris TM Corporate 12 – User Guide 51 or Right-click the selected windows, poi nt to Window , then click Delete . Deleting small windows Some documents, faxes for instance, of ten have "stray" dots on pages, causing Readiris to create superfluous windows that do not contain text. To erase all small windows, click Delet e Small Window[...]

Chapter 8 – Windowing documents 52  On the File menu, click the command Load Layout .  Select the layout file you saved.  To apply the la y out to all opened or scanned pages, select Apply Layout to All Pages in the Layout file dialog box.  Click Open to load the layout f ile. Note that when you add a document to Readiris, the layout [...]

Readiris TM Corporate 12 – User Guide 53  Click Recognize + Save to execute the OCR.[...]

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Readiris TM Corporate 12 – User Guide 55 C HAPTER 9 U SER INDEXING Before you recognize and save documents with Readiris, y ou can create a user index for each docum ent. Readiris user indexes allow you to sort output files efficiently by subfolder , file name , subject and keywords . To create a user inde x:  Scan the documents or open the im[...]

Chapter 9 – User indexing 56  Click Browse to select the r equired output folder.  Click in the index field y ou want to use ( subfolder , file name , subject and keywords )  Then draw a fram e around the text you want to use as index item. The text will be OCRed on the f ly and inserted in the index field.  Click OK to exit the user [...]

Readiris TM Corporate 12 – User Guide 57 C HAPTER 10 R ECOGNIZING DOCUMENTS I NTRODUCTIO N To recognize docum ents, Readiris applies linguistics during the recognition phase. As a result, Readiris recognizes text, tables , graphics, barcodes and handprinted text in all kinds of documents. Readiris even copes with complex columnized docum ents, lo[...]

Chapter 10 – Recognizing documents 58 allows to increase the system's accuracy. All solutions you confirm are memorized temporarily during recognition, increasing the system speed and confidence and ren dering the sy stem more intelligent as you go along. This po werful learning tool also allows you to train Readiris on special characters su[...]

Readiris TM Corporate 12 – User Guide 59 The 5 most recently selected languages are moved to the top of the language list. Important : select the document language before executing page analysis when you are dealing with Asian, Hebrew and Arabic documents. Specific page analysis routines are used for these documents. The recognition can also be l[...]

Chapter 10 – Recognizing documents 60 Recognizing documents with mixed languages Readiris also allows you to enable mixed character se ts. That way Readiris switches languages in the middle of a sentence automatically and recognizes English words (prope r names etc.) that occur in "exotic" languages. Click the globe button on the main t[...]

Readiris TM Corporate 12 – User Guide 61 Tip : favor accuracy over speed when the image quality is rather poor. U SING USER LEXICONS During recognition, Readiris is a ssisted by linguistic databases to recognize text correctly. These linguistic databases are standar d lexicons and are available f or every supported language. As powerful as these [...]

Chapter 10 – Recognizing documents 62  Insert the words you want Readiris to recognize and click the Add button. You can also copy-paste text segments from other files and import and edit existing text files. Tip : importing company documents or word list m ay be the fastest way to create a user lexicon containing company-specific terminology.[...]

Readiris TM Corporate 12 – User Guide 63  All punctuation symbols and sp ecial characters at the beginning and end of words are filtered automatically. Hyphens inside words are maintained. E.g. Notre-Dame-de-Paris stays Notre-Dame-de-Paris Tip : watch out for hyphenation at the end of a line when you import text files or copy-paste words that [...]

Chapter 10 – Recognizing documents 64 To select the font type:  On the Settings m enu, point to Font type .  The font type is set to Automatic by default. That way, Readiris recognizes "25 pin" or "NLQ" (Near Letter Quality) dot matrix, or other "no r mal" printing.  To recognize onl y dot matrix printed doc[...]

Readiris TM Corporate 12 – User Guide 65 Important : these document characteristics do not apply to Asian, Hebrew or Arabic documents. U SING INTERACTIVE LEA RNING Readiris offers an interactive learning function. By means of Interactive learning you can train the recognition system on fonts and character shapes, and correct the OCR results if ne[...]

Chapter 10 – Recognizing documents 66 If the results are correct: o Click t he Learn button to save the result as sure. The learning results are temporarily stored in the com puter memory, for the duration of the recognition. Readiris will no longer display the learned characters when OCRing the rest of the docum ent. When a new document is OCRed[...]

Readiris TM Corporate 12 – User Guide 67 Use this button to prevent document noise from appearing in the output file. o Click U ndo to correct mistakes. Readiris keeps track of the last 32 operations. o Click A b ort to abort interactive learning. All learning results will be deleted. Next time you click Recognize + Save , interactive learning wi[...]

Chapter 10 – Recognizing documents 68 To use an exi sting font dictionary:  On the Learn menu click Font Dictionary .  Select the dictionary you want to use and click Open .  On the Learn menu click either Append Font Dictionary or Read Font Dictionary . When selecting Append Font Dictionary , make sure to enable Interactive Learning . R[...]

Readiris TM Corporate 12 – User Guide 69 C HAPTER 11 F ORMATTING AND SAVING DOCUMENTS F ORMATTING DOCUMENTS The documents y ou OCR in Readiris can be saved in v arious output formats. Readiris saves OCR results as Ado be Acrobat PDF files, Microsoft XPS files, Word, WordML, RTF and Open Document text files, HTML and XML files, SpreadsheetML works[...]

Chapter 11 – Formatting and saving documents 70 Readiris either: o sends documents to an a pplication, which will open automatically, or; o saves documents as an external file. The option Send by e-mail creates a new e-mail message and inserts the recognized document as e-mail attachment.  Click the different tabs to s elect the settings you w[...]

Readiris TM Corporate 12 – User Guide 71 of a document, click Document Properties on the File menu. Note that the document properties options are also accessible in the Output File dialog box, which opens wh en you click Recognize + Save . Note that when saving a multipage document as external file , you can create a separate output file for each[...]

Chapter 11 – Formatting and saving documents 72 Layout options  The option Create body text avoids text f ormatting by Readiris. Readiris generates a continuous, running text.  The option Retain word and paragraph formatting takes an intermediate position between b ody text and autoformatting. The font type, size and type style are maintain[...]

Readiris TM Corporate 12 – User Guide 73 o The option Use columns instead of frames creates columnized docum ents. Columnized texts are easier to edit than docum ents containing multiple frames: the text f l ows naturally from one colum n to the next. Note: when the system is unable to detect columns in the source document, this formatting m ode [...]

Chapter 11 – Formatting and saving documents 74  The option Merge lines into paragraphs ena bles automatic paragraph detection. Readiris wordwraps the recognized text until a new paragraph starts, and "reglues” hyphenated words at the end of a line.  The option Include graphics includes the graphics in autoformatted files. This is es[...]

Readiris TM Corporate 12 – User Guide 75  Click the Paper size tab and use the arrow buttons to apply and exclude paper sizes.  Readiris will go through the active paper sizes in the indicated order and will use the first paper size that is sufficiently large to hold the scanned docum ent. F ORMATTIN G TABLE - BASED DOCUMENTS With Readiris [...]

Chapter 11 – Formatting and saving documents 76 For more information on form atting options, see the section Formatting text documents . SpreadsheetML options When selecting Microsoft Excel 2002/ 2003 as target application, specific SpreadsheetML options are available. Click the tab SpreadsheetML options to display them: Note that the layout opti[...]

Readiris TM Corporate 12 – User Guide 77  The option Convert figures into numbers encodes recognized figures as num bers. As a result, you can execute arithmetical operations on those cells. The text cells (in any table) remain text. Note that only figures inside tables are encoded as num bers. Excel exclusively executes mathematical operation[...]

Chapter 11 – Formatting and saving documents 78  The option Merge lines into pa ragraphs enables automatic paragraph detection. Readiris wordwraps the recognized text until a new paragraph starts, and "reglues” hyphenated words at the end of a line.  The option Retain colors of background recreates the background color of each cell. [...]

Readiris TM Corporate 12 – User Guide 79 C REATING PDF DOCUME NTS Readiris generates four types of PDF output: Text , Text-Image , Image-Text and Image . To generate PDF output: Click the Format button on the main toolbar and select the PDF type of your choice in the Send to or Ext ernal file drop-down list: PDF Image When you select P D F Image [...]

Chapter 11 – Formatting and saving documents 80 PDF Text-Image When you select P D F Text-Image , Readiris recognize s text and creates searchable PDF doc u ments that contain the page image and the recognized text. The page image is containe d beneath the text. S ELECTING THE PDF OPTIONS To select the PDF options:  Click the Format button on [...]

Readiris TM Corporate 12 – User Guide 81 Create bookmarks The option Create bookmarks creates bookmarks for each text block, graphic and table in Adobe Acrobat PDF files. Embed fonts Select the option Embed fonts to em bed fonts in Adobe Acrobat PDF files. Embedding fonts prevents font substitution and ensures that readers, regardless of their co[...]

Chapter 11 – Formatting and saving documents 82 To generate iHQC compressed PDF output:  Click the Format button on the m a in toolbar and choose between the two output modes.  In the Send to or Exte rnal file list, select the PDF t y pe of your choice: PDF Image-Text or PDF Image .  On the PDF Options tab, select the requi red compressi[...]

Readiris TM Corporate 12 – User Guide 83 P ASSWORD PROTEC TING PDF DOCUMENTS Readiris allows you to limit access to PDF output by setting passwords. You can enter an open doc ument password , which will be required to open the doc ument and set a permissions password which will restrict printing and editing of the docum ent. Warning : note that i[...]

Chapter 11 – Formatting and saving documents 84 want to change these settings, you m ust enter the permissions password. The Readiris security settings are similar to the standard protection features offered by Adobe Acrobat. Note, however, that in Readiris the open document passwor d and permissions password m ust be different. If a PDF document[...]

Readiris TM Corporate 12 – User Guide 85 ID in Adobe Acrobat. See the Acrobat docum en tation for more information.  The author signature appears in the Signatures tab of Adobe Acrobat and Adobe Reader. R EPURPOSING PDF DO CUMENTS Next to generating PDF docum ents, Readiris can also repurpose PDF files: Readiris converts image PDFs into text P[...]

Chapter 11 – Formatting and saving documents 86 C REATING XPS DOCUME NTS Readiris generates four types of XPS f iles: Text , Text-Image , Image-Text and Image . XPS stands for XML Paper Specifi cation and is a fixed-layout format developed by Microsof t. To generate XPS output: Click the Format button on the m ain toolbar and select the XPS type [...]

Readiris TM Corporate 12 – User Guide 87 The page image is not c ontained in these single-layered XPS files. XPS Text-Image When you select XPS Text-Image , Readiris recognizes text an d creates searchable XPS do cuments that contain the page im age and the recognized text. The page image is containe d beneath the text. S ELECTING THE XPS OPTIONS[...]

Chapter 11 – Formatting and saving documents 88 Create bookmarks The option Create bookmarks creates bookm arks for each text block, graphic and table in Microsoft XPS files. I HQC COMPRESSIN G XPS DOCUME NTS Besides four types of "regular" XPS output, Readiris offers iHQC compressed XPS output. XPS docum ents of the ty pes Image-Text a[...]

Readiris TM Corporate 12 – User Guide 89 S ELECTING THE GRAPHICS OPTIONS Depending on the output f ormat and target application you select, advanced graphics options m ay be available. The graphics options can be used to alter the image quality and resolution. To access the graphics options:  Click the Format button on the main toolbar an d se[...]

Chapter 11 – Formatting and saving documents 90 Tip : When saving docum ents as HTML files to post on a web site, reduce the resolution to 70 dpi (screen resolution). JPEG quality Graphics stored inside PDF, XPS, W ord and RTF documents are saved in the JPEG f ormat. Use the slider to adjust the J PEG quality. JPEG 2000 c ompression When saving f[...]

Readiris TM Corporate 12 – User Guide 91 C HAPTER 12 S AVING AND LOADING SETTINGS Any settings you specify in Readiris are saved automatically for future use after you close the application. To restore the factory settings, click the command Restore Factory Settings on the File menu. When scanning various g roups of documents whic h all require d[...]

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Readiris TM Corporate 12 – User Guide 93 C HAPTER 13 R ECOGNIZING MULTIPAG E DOCUMENTS O PENING AND RECOGNIZING MULTIPLE IMAGE FILES Readiris is designed to process m ultiple image files at a time. To open multiple image files:  Click Open on the main toolbar.  Select the image files y ou want to open: o Select the first im age file and hol[...]

Chapter 13 – Recognizing multipage documents 94 options. Note that Readiris processes documents alphabetically so the empty file must immediately follow the last file of the document. For more information, see the section Separating document batches .  Click the Open button to open the image(s). Note that you can also drag-and-drop image f ile[...]

Readiris TM Corporate 12 – User Guide 95 Note : when you are p rocessing large volumes of scanned documents, use the f unctions Batch OCR or Watched Folder . S CANNING AND RECOG NIZING MULTIPAGE DOCUMEN TS Readiris is designed to process documents consisting of m u ltiple pages. Readiris Pro processes documents of up to 50 pages. Readiris Corpora[...]

Chapter 13 – Recognizing multipage documents 96 Scanning multipage documents with interval scanning (flatbed scanner)  Click the Scanner button on the main toolbar.  Select Scan another pa ge after and indicate the time interval using the arrow buttons. The scanner will automatically scan another page after the indicated number of seconds w[...]

Readiris TM Corporate 12 – User Guide 97 Moving a page inside a document:  Right-click the page you want to move and click Select Page .  Drag the page to the correct position.  Or right-click a page and click Move Page Up or Down . Deleting a page:  Right-click the page you want to delete and click Delete pag e .  Or select the pa[...]

Chapter 13 – Recognizing multipage documents 98  Or clear its page num ber box in the document panel. Excluded pages are stricken out in the page toolbar. Excluded pages are ignored when you print the scanned images and when you save the scans to m ult ipage image files. Tip : the commands Include All Pages and Exclude All Pages on the Edit me[...]

Readiris TM Corporate 12 – User Guide 99 C HAPTER 14 R ECOGNIZING LARGE VOLUMES OF SCANNED IMAGES E XECUTING B AT CH OCR Readiris offers a powerful functionality for recognizing batches of scanned images: Batch O CR . Batch OCR executes the recogniti on on all scanned im ages in a specific folder. Indicate to Readiri s in which folder your docum [...]

Chapter 14 – Recognizing large volumes of scanned images 100 These folders may be different but do not need to be.  Click the Text Format button to select the required external file format and its options. For more information on the form atting options, see the chapter Formatting and saving documents .  Select the processing options: o Sel[...]

Readiris TM Corporate 12 – User Guide 101 The recognized documents get the same file nam e as the original image files. S ETTING UP A WATCHE D FOLDER Next to executing Batch OCR , Readiri s can monitor a Watched Folder . Any image files you place or change inside the watched folder, will be processed by Readiris. You can leave the OCR software ru[...]

Chapter 14 – Recognizing large volumes of scanned images 102 The text folder must be different from the image folder. One folder must not be a subf older o f the other either.  Click the Text Format button to select the required external file format and its options. For more information on the form atting options, see the chapter Formatting an[...]

Readiris TM Corporate 12 – User Guide 103 C HAPTER 15 S EPARATING AND INDEXING DOCUMENT BATCHES S EPARATING DOCUMENT BATCHE S When scanning or opening multiple docum ents it is essential to indicate to Readiris where one docum ent ends and the other begins. You can do this b y means of blank pages or barcode p ages. Separating scanned docum ents [...]

Chapter 15 – Separating and indexing document batches 104  Select Detect blank pages or Detect cover pages with a barcode , depending on the type of separator page you ar e using. Readiris will detect blank pages or barcode pages and mark them as cover pages. A page is blank when it only contains noi se. When using barcodes a separators you ca[...]

Readiris TM Corporate 12 – User Guide 105 For more information on barcodes, see the section Recognizin g barcodes .  When using a duplex s canner, select Duplex scanning . Readiris will disregard the rear si des when searching for blank pages and barcode pages.  Click the Scan button to scan the documents. The scanned images will be display[...]

Chapter 15 – Separating and indexing document batches 106  Click the Recognize + Sav e button to process the documents. The option Create one file per document in the Output file dialog box will be selected by default. That way Readiris will create a new output file each time it encounters a blank page. Readiris, by default, anal y ses cover p[...]

Readiris TM Corporate 12 – User Guide 107  Select Detect blank pages or Detect cov er pages with a barcode . A page is blank when it only contains noi se. When using barcodes, indicate the barcode read zone , if necessary, and/or indicate specific content Readiris should look for. On the Settings menu, click Barcodes and select which barcodes [...]

Chapter 15 – Separating and indexing document batches 108  Select Generate an XML index . The text of the cover pages can be included in the XML index by selecting the corresponding option. Note that these reading results are not included in the output docu ment.  Click OK to save the docu ment processing settings.  Click the Recognize +[...]

Readiris TM Corporate 12 – User Guide 109 C HAPTER 16 R ECOGNIZING HANDPRINTED TEXT Next to typed text, tables, graphics and barcodes, Readiris recognizes handprinte d text. Handprinting consists of separated block letters. It takes highly specialized ICR software (intelligent character recognition) to recognize handprinted characters. To recogni[...]

Chapter 16 – Recognizing handprinted text 110 Recognized symbols Handprinting recognition is limited to the Latin alphabet and supports numerals (0-9), uppercase letters (A-Z) and t he punctuation symbols comma, period , plus sign and hyphen. Accents, umlauts and other special characters are not supported. Notes  Readiris supports hand printin[...]

Readiris TM Corporate 12 – User Guide 111  Use a sufficiently thick ballpoint. Black pens yield better results than blue pens. Do not use pencils.  Don't stylize too m uch. Excessively stylized characters increase the risk of OCR errors.  Don't open loops which should be closed, don't close loops which should be open . [...]

Chapter 16 – Recognizing handprinted text 112 The horizontal underlining bar does not have to touch the rest of the font form . Tip : when less than optimal results are obtained, use the I.R.I.S. writing form and adapt your writing style. The bla nk I.R.I.S. writing form serves as a full-page template on which block letters can be filled out corr[...]

Readiris TM Corporate 12 – User Guide 113 C HAPTER 17 R ECOGNIZING BARCODES I NTRODUCING BARC ODE READING Next to optical character recogn ition of 128 languages, Readiris also offers barcode reading. Barcodes can either be recognized manually or automatically when they are use d for indexing purposes. All widespread barcode s ymbologies are supp[...]

Chapter 17 – Recognizing barcodes 114  On the Settings m enu, click Barcodes .  Select the symbologies you want Readiris to recogniz e.  Determine whether you wan t Readiris to verify or remove the check digits.  Click the barcode button on the image toolbar and draw a f ra me around the barcodes zones in the document.  Click Recog[...]

Readiris TM Corporate 12 – User Guide 115  Select Detect cover pages with a barcode . Indicate the barcode read zone (the position of the barcode on the page) if necessary, and/or indicat e specific content Readiris should look for. Note : the barcode reading results can also be included in an XML index. Simply click the corresponding box. For[...]

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Readiris TM Corporate 12 – User Guide 117 C HAPTER 18 R ECOGNIZING BUSINESS CARDS I NTRODUCING BUSINE SS CARD READING Next to recognition of "regular" docum ents, Readiris Corporate also offers business card recognition. Readiris allows you to scan business cards, recognize them and convert them into an address database. By m eans o f O[...]

Chapter 18 – Recognizing business cards 118 Select the latter option when using a flatbed scanner. Note that the background must be black in order for Readiris to extract the various business cards. To create a black background, scan cards with the scanner lid open. When you have forgotten to select Multiple Business Cards in a Single Scan as doc[...]

Readiris TM Corporate 12 – User Guide 119 Click Calibrate when using the scanner for the first time and insert the calibration sheet. Select the correct paper size , resol uti on and image type . Click the Scan button in the dia log box to scan the business card.  Readiris will display the analy zed business card. Change the windows types, if [...]

Chapter 18 – Recognizing business cards 120 It is recommended to sort your business cards by country, as you can only activate one card style at a time.  Click the Format button to select the output form at. Business cards can be saved in the vCard, HTML and comma delimited text format or be sent to Microsoft Outlook, Microsoft Outlook Express[...]

Readiris TM Corporate 12 – User Guide 121 I NDEX A  accuracy vs. speed................ 60 ADF ..................................... 95 adjusting scanned documents 37 Arabic docum ents .........4, 9, 58 Asian documen ts .............. 7, 58 Asian editio n .................4, 8, 58 automatic document feeder .. 95 automatic windowing ........... [...]

Index 122 duplex scanning ................... 36 E  editing multipage documents 96 Excel output ......................... 69 extracting business cards .... 118 F  factory settings ..................... 91 fast binarization ............. 28, 38 font dictionaries ................... 67 font type ............................... 64 G  graphics[...]

Readiris TM Corporate 12 – User Guide 123 options ................................. 28 output form ats ...................... 69 P  page analysis ........................ 28 page deskewing .................... 28 pages .................................... 97 deleting ............................. 97 excluding .......................... 97 movi[...]

Index 124 user index ............................. 55 user indexing ........................ 55 user interfa ce ........................ 17 user interface language ........ 20 user lexicons ........................ 61 W  watched folder ................... 101 windowing templates ........... 51 Wizard ................................. 15 Word out[...]