Muratec F-160 Bedienungsanleitung

Operating Instructions F or Muratec’ s F-160 plain-paper fax mac hines[...]

W elcome …[...]

Statement The Muratec F-160 carries the CE mark in accordance with EEC directive 89/336/EEC . This indicates that the machine complies to EN55022 1998 (Class B), EN55024 1998, EN61000-3-2 1995 +A1 +A2, and EN61000-3-3 1995. In addition the machine has been safety tested to IEC60950 1991 +A1 +A2 +A3 +A4 based on 73/23/EEC . The F-160 is a Class 1 la[...]

These instructions are divided into three sections . • “Getting started” (page 1.1) covers only what you have to know to use your machine immediately . • “Beyond the basics” (page 2.1) provides more details . When you have time , look through it to learn more about your machine’ s many features . • Finally , “Just in case … ” [...]

T able of Contents Getting started A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1 P ackaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.2 P arts list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.21 Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . .2.21 Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . .2.22 Printing a document stored in a batch box . . . . . . . . . . .[...]

Getting started A quic k trip through the basics of your fax mac hine A quick introduction to fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 P ackaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2 P arts list . . . . . . . . . . . [...]

1.1 Getting started What’ s a fax document? A fax document is anything a fax user wants to fax to someone else. It can be one or more pages, and it can be text, a drawing or even a copy of a photograph. What’ s a fax number? Because your fax operates on standard phone lines, a fax number is just a regular phone number . And because your fax is [...]

1.2 Getting started P ackaging contents Included in your fax machine’ s packaging: 1 F ax machine 7 Line cable adapter 2 Document hopper 8 T oner cartridge 3 P aper hopper 9 Drum cartridge 4 Document tray 10 (This operating manual) 5 AC power cord 11 One-touch labels 6 T elephone line cord It’s a good idea to sa ve the packaging in case there?[...]

1.3 Getting started 8 Scanner cover — Open this by using the scanner cover release to remove original document paper jams. 9 Document feeder — Place your original document here for faxing or copy- ing. It holds up to 50 sheets. 10 Document guides — Adjust these to fit the width of the original document so it will feed properly into the machin[...]

1.4 Getting started Important: Some of the functions mentioned here are covered in the “ Beyond the basics ” section. 1 ALARM light — Glows when a problem occurs during fax communication, printing or scanning. The light stays on until the machine prints a Check Message report . 2 COMMUNICA TION light — Glows when the fax machine is communic[...]

1.5 Getting started 17 Soft keys — Shortcut keys. Any function that can be turned on or off can be programmed into these four keys. If the light above one of these keys glows, this indicates the setting that ’ s been programmed into it (see page 2.24) is turned on. 18 One-touch keys — Serve three functions: (1) the keys labelled 01–64 can b[...]

1.6 Getting started Pick an installation spot Where should you install your fax machine? The location should be: • Clean — Dust build-up can damage your machine. (However , do not use a cover!) • In the open — Allow at least 30 cm of clearance around your mac hine . Be sure that you never cover the machine. Its vents must be able to “ bre[...]

1.7 Getting started 4 Unpack the toner cartridge from its carton. Hold the toner cartridge with both hands, and shake it well as shown. 5 Install the toner cartridge in the printer , making sure that the cartridge ’ s four pins (two at the front and two at the rear) fit in the slits inside the printer frame. The toner cartridge will click into pl[...]

1.8 Getting started Attaching the parts 1 Attach the document tray by inserting it into the appropriate holes, as shown. 2 Attach the paper hopper into the appropriate hole, as shown. Press gently until the hopper won ’ t go in any farther . 3 Attach the document hopper by inserting its two pegs at a slightly upward angle into the appropriate hol[...]

1.9 Getting started 2 Adjust the volume as needed: T o turn the volume up, press / PROGRAM . T o turn the volume down, press . The display , or LCD , indicates the volume. The possible settings are: = Loudest setting. = Medium setting. = Low setting. = V olume off. 3 Press MONITOR / CALL again to hang up and save the setting that appears . Attachin[...]

1.10 Getting started EasyStart software is already installed on your Muratec fax machine . It guides you through the process of entering your machine ’ s settings. Remember that the settings you make here can alwa ys be c hanged later . W e ’ ll explain more in “ Beyond the basics, ” beginning on page 2.1. Getting started Determine the foll[...]

1.11 Getting started Note: If you make a mistake, press CANCEL to erase to the left. T o change just one number , press to mo ve left, or / PROGRAM to move right. Press CANCEL to erase the number . Then re-enter the fax number correctly . 6 Press ENTER to save the number . 7 The LCD now asks you to enter the name you want to appear at the top of fa[...]

1.12 Getting started Guidelines P age sizes While you ’ ll probably send normal-sized documents most of the time, it ’ s possible to fax a piece of paper as small as a notepad sheet or one nearly 1 meter long . The acceptable dimensions (width × length) are: S INGLE - SHEET TRANSMISSION M UL TIPLE - SHEET TRANSMISSION Maximum: 280 mm × 900 mm[...]

1.13 Getting started Changing the pause length The pause is set by the factory to last two seconds, but you can set it to last as long as ten seconds if necessary . T o change the pause length: 1 Press / PROGRAM , J ,0 ,5 , ENTER . 2 Use the numeric keypad to enter the length you want for the dialling pause . Here, we ’ ve chosen nine seconds . N[...]

1.14 Getting started Inserting a document 1 Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you ’ re faxing. Y our fax machine ’ s automatic document feeder will hold up to 50 pages. 2 If you ’ re sending a multi-page document, “ fan ” the pages slightly . 3 Insert the document face up.[...]

1.15 Getting started 7 At the end of the operation, your fax machine beeps and displays: Important: Whenever you transmit a document, what actually appears on the top line of the display depends on information stored in the remote fax. The line may even be blank. Note: If the call fails, see “ Redialling , ” next column. Sending a fax using mon[...]

1.16 Getting started T o redial a fax call manually with the monitor speaker or an optional handset: 1 Make sure the document is in the feeder and that the resolution and contrast are set. 2 Press MONITOR / CALL or lift the optional handset to get a dial tone. 3 Press REDIAL / P AUSE . 4 When you hear fax tones from the remote unit, press ST ART . [...]

1.17 Getting started Answering calls manually In any reception mode, you can alwa ys answer calls manually if you have an optional handset installed. Just pick it up , as you would if using a normal phone. If you hear someone speaking to you, use your optional handset to speak back. If you hear fax tones (“ beep — beep — beep ” ), press ST [...]

1.18 Getting started F ax Ready mode Use it if: Y our fax machine uses its own phone line and doesn ’ t share it with a phone or an answering machine. In this mode: Y our fax machine answers each call and attempts to receive a fax. T o select F ax Ready: 1 If there ’ s a document in the feeder , press STOP so it will feed out. 2 Press AUTO ANSW[...]

1.19 Getting started T el/F ax Ready mode The T el/F ax Ready mode is a combination of the T el Ready and F ax Ready modes. Use it if: An optional handset is installed on your fax machine and Yo u ’ re using the machine as both a telephone and a fax machine In this mode: Y our fax machine rings the number of times you ’ ve identified in the use[...]

1.20 Getting started Using an answering machine with your fax machine T o connect your answering machine to your fax machine: 1 Set the fax machine for Ans/F ax Ready , as described on page 1.19. 2 Set your answering machine to answer calls after no more than two rings. (See the answering machine ’ s instructions if necessary .) 3 Create a new ou[...]

1.21 Getting started Y our fax machine also doubles as a convenience copier . T o make copies with your fax machine: 1 Insert the document face up. Remember: • There are certain types of documents you should never insert into your fax machine. (Review “ Things not to put in your fax, ” page 1.13.) • The document can be up to 50 pages. • I[...]

1.22 Getting started Y our fax machine can also be used as a phone , if you have an optional handset installed. The following is a brief look at the machine ’ s telephone features. Redial Press REDIAL / P AUSE to redial the last number dialled on your machine. Dialling with the monitor speaker Because your machine has a monitor speaker , you can [...]

1.23 Getting started This page intentionall y blank.[...]

Beyond the basics W e’ve covered the “musts . ” Now , let’ s explore the goodies . Entering settings for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1 Autodialler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.7 Broadcasting . . .[...]

Beyond the Basics The EasyStart feature guided you through the “just-gotta” settings on your machine . In the next few pages, we’ll cover additional settings. Scan settings Three different settings tell your machine how to scan documents: • Primary resolution mode — Sets the resolution for your documents. Choose either normal, fine, super[...]

Using CODE to enter characters Some settings give you a chance to enter an identifying name (see EasyStart, page 1.10). Y ou can do this with the one-touch key , and you can also use the CODE key . T o use the CODE key to enter characters: 1 When the machine prompts you to enter a name, press CODE . The display changes to: 2 Find the character you [...]

Beyond the Basics Reduction margin Y our fax machine’ s reduction margin is measured in millimetres (mm). W e’ll define reduction margin by explaining how it’s used: When a fax message enters your machine’ s electronic brain, the machine measures the message’s length and compares it to (a) the length of your selected paper plus (b) the re[...]

Beyond the Basics 4 Use the numeric keypad to enter the reduction margin you want. If necessary , press or / PROGRAM to move the cursor . Here, we’ve chosen 00mm. 5 Press ENTER to save the setting . Setting the number of rings Y ou can set how many times your fax machine will ring before answering a call. Choose from 1 to 9 rings. 1 Press / PROGR[...]

Beyond the Basics Setting silent mode Silent mode allows you to mute the ringer , alarm and key tones created by your fax. • Ringer — When you turn the Ringer Silent setting On , your unit will not ring when you receive a fax or when you receive a voice call and a call request. • Alarm — When you set the Alarm Silent mode On , your fax will[...]

Beyond the Basics Setting the transmission confirmation stamp Y ou can set your fax machine so that it will automatically place a small stamp mark on the front of each original document that it successfully scans . Important: Turn off this feature if you’re sending documents you don’t want the fax to stamp. 1 Press / PROGRAM , J ,1 ,9 , ENTER .[...]

Beyond the Basics Y our fax machine’ s autodialler stores your most frequently called phone and fax numbers for instant recall so you don’t have to remember them. It’s something like an electronic phone book. Autodialler basics How do you autodial? There are two kinds of autodialler numbers. The difference between the two is how you dial them[...]

Beyond the Basics Call groups As you set up your autodialler , you may also w ant to set up call groups . These are sets of phone numbers that make it easy to send the same fax to many different locations. F or example , one call group may include all of your clients in one city , another group may include all of your employees and another may in c[...]

Beyond the Basics 9 The LCD now displays: or The machine is now prompting you for a name — a Location ID — so you’ll be able to find it in the EasyDial directory (see page 2.15). If you do not want to enter or change this Location ID , skip to step 11. If you do want to enter or change this Location ID , go on to step 10. 10 Enter the Locatio[...]

Beyond the Basics One-touch fax dialling T o dial a fax call using a one-touch number: 1 Insert the document. 2 Adjust resolution and contrast if necessary . 3 T oggle between transmission from the feeder or from memory if necessary , by pressing MEMORY TRANSMIT . 4 Press the one-touch key in which you’ve stored the number . What happens next dep[...]

Beyond the Basics 2 Press the key for the one-touch number you want to erase . Here, we’ve selected 02 : 3 If you want to erase a number stored in a different one-touch key than what appears on the LCD , press that key now . 4 Press ENTER . The LCD shows: Important: If you want to quit without erasing the one-touch number you’ve selected, press[...]

Beyond the Basics 7 The LCD now displays either: or Y ou now have the option to enter (or change) an alternative number . Y our fax machine will dial this alternative number during a transmission or polling operation (see pages 2.29-2.31) only after redials to the regular number have failed. If the alternative number also fails, the fax alarm beeps[...]

Beyond the Basics Note: T o assign this number to all 32 call groups, enter 0 (zero). Note: T o erase characters , press CANCEL to erase to the left. T o change just one c haracter , press to move the cursor to the left, or / PROGRAM to move it to the right. Press CANCEL to erase the charac- ter . Then re-enter the setting correctly . 14 Press ENTE[...]

Beyond the Basics 3 Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you want to dial. The LCD shows: Note: Remember that your fax machine’ s monitor speaker is not a speaker phone . If you dialled using the monitor speaker , pick up the handset to speak to the person that answers[...]

Beyond the Basics EasyDial directory dialling EasyDial directory dialling makes your autodialler even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their Location ID s, so you can find them and dial them easily . T o dial using EasyDial: 1 F or a regular phone call: Make sure there ’ s no docu[...]

Beyond the Basics Broadcasting basics The fastest wa y to fax one document to many recipients is to broadcast it. In an ordinary broadcast, you send the fax as you normally would, except you just add more fax numbers. Y ou can enter up to 230 numbers: •30 manually-dialled numbers AND •200 autodialler numbers OR 1 call group with all 200 autodia[...]

Beyond the Basics T ake advantage of lower evening and weekend long-distance rates with delayed transmission. Y our fax machine can store up to 99 delayed commands , each of which you can program up to 31 days in advance . Important: If you program all 99 delayed transmission commands , no further memory transmission is possible until one or more o[...]

Beyond the Basics Reviewing or canceling delayed commands If you’ve stored a delayed command in your fax machine , it will hold it in memory until it either completes the command successfully or reaches its maximum number of redial attempts (see pages 1.15–1.16). Y our machine can store up to 99 delayed commands. It identifies each by a two-dig[...]

Beyond the Basics Printing a delayed command list Y our machine can print a command list which tells you: • The command’s identification number • The phone number , or “remote location” • The start time (this appears in a DD , HH : MM format) • A “note” telling if the command is a polling or F-Code operation (see pages 2.29–2.31[...]

Beyond the Basics Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one location. T o do this, just tell the machine when and where the transmission should go . When that date and time arrives, your machine will transmit each document in the batch box to the[...]

Beyond the Basics 10 Enter the name the same wa y you entered your fax name during EasyStart. A batch box’ s name may be up to 24 characters in length. Important: As in EasyStart, enter letters and other non-numeric characters by using the one-touch keys . The word “Upper” means the machine is currently set for entering only upper - case lett[...]

Beyond the Basics Printing a list of stored batch documents Y ou can print a list of the documents stored in your machine’ s batch boxes. This list provides you with the documents’ file numbers so you can erase or print them as needed. T o print the list, press / PROGRAM , N ,3 , ENTER . Printing a document stored in a batch box T o print a doc[...]

Beyond the Basics Erasing an empty batch box Batch boxes must be empty to be erased. If a box has documents stored in it, then you first have to erase those documents . See page 2.22. T o erase an empty batch box: 1 Press / PROGRAM , N ,5 , ENTER . The LCD shows: or 2 Use the numeric keypad to enter the number ( 1 – 5 ) of the batch box you w ant[...]

Y our fax machine has numerous special features to make your communications easier . W e’ll cover them here. Soft Keys Soft Keys are shortcut keys. Y ou can program the soft keys on the control panel to turn on or off any function with just the touch of a button. Y our machine has four Soft Keys. If the light above any one of these keys glows, th[...]

Beyond the Basics Copy & F ax With the Copy & F ax feature turned on, your machine asks if you w ant to make a copy of a document each time it transmits that document from memory . Note: The Copy & F ax function cannot be used for manual transmissions (memory transmission is off). Note: Quick Memory transmission and the Copy & F ax [...]

Beyond the Basics Cover page Y our fax machine can store a cover page to send at the beginning of each outgoing fax. This page includes the current date and time, your Location ID and your fax number (as stored in the TTI ) and a message of up to 40 characters in length. The information appears in a box similar to this: Turning the cover page on 1 [...]

Beyond the Basics Setting the activity journal Just as a c heckbook records your daily financial transactions , your fax machine keeps an activity journal which records its 100 most recent fax transactions. The activity journal lists the following information for each transaction: • Assigned number , starting each day at 001 • Remote location c[...]

Beyond the Basics Setting the reports: TCR s and RCR s Y our fax machine can print reports of transmissions and receptions . There are two different reports: a transmit confirmation report ( TCR ) and a receive confirmation report ( RCR ). Y ou can receive a TCR after sending a fax to any Group 3 fax machine, but the RCR function works only when yo[...]

Beyond the Basics Quick Memory transmission Using Quick Memory transmission can save you time over standard memory transmissions. F or a normal memory transmission , your fax: (1) scans your entire document into memory , (2) dials the other fax machine, then (3) transmits the document. But with Quick Memory transmission , your machine doesn’t wai[...]

Beyond the Basics Continuous polling T o set up your machine for continuous polling: 1 Press COM - OPTIONS four times and then press ENTER . The LCD shows the current time: 2 Use the numeric keypad to enter the time your machine should begin the con- tinuous polling. (Use the 24-hour format .) Here, we’ve set it for 7:00 AM . Note: Press to m ove[...]

Beyond the Basics Printing a stored polling document T o print a document you’ve stored for regular polling without erasing it, press / PROGRAM , D ,3 , ENTER . Erasing a stored polling document T o erase a document you’ve stored for regular polling from your machine’ s memory , press / PROGRAM , D ,2 , ENTER . Limiting polling access to your[...]

Beyond the Basics T alking first, then receiving a fax T o talk first and then receive a fax: 1 When you’ve finished your phone conversation, don ’ t hang up . 2 T ell the person at the other fax machine to press ST ART and to hang up his/her handset. Don ’ t hang up your handset yet! 3 When you hear fax tones, press ST ART and hang up your m[...]

Beyond the Basics Audible alarm Whenever your fax machine receives a document from another fax machine , your machine will sound the alarm tone alerting the person for whom the document is intended. Important: The alarm tone is sounding until either the person presses STOP or another document is received. Note: Y our machine does not sound the alar[...]

Beyond the Basics T o dial a number via an alternative telephone network service Pick up the optional telephone handset or press MONITOR / CALL to hear the dial tone. Press the Soft Key on the control panel, then the LCD will show a “!” symbol to indi- cate the access to the service. Dial a cost centre code (2 or 3 digits) if you selected this [...]

Beyond the Basics F-Code: an introduction The ITU - T , part of the United Nations agency that standardizes international telecommunications, has created a fax industry standard for using sub-addressing and password-based communications. One name for this standard is F-Code, and that’s what we’ll call it in these instructions and on your mac hi[...]

Beyond the Basics T o create or modify an F-Code box: 1 Keep pen and paper with you as you follow these steps. As you decide on a sub-address and enter it into your machine, write it down. Remember to: (1) write down which box goes with which sub-address , (2) write down any pass- words or I . D . codes you enter , (3) keep these printed records in[...]

Beyond the Basics Note: No other F-Code box in this machine can have the same sub-address as the one you enter here. Note: T o erase characters , press CANCEL to erase to the left. T o change just one number , press to move the cursor left, or / PROGRAM to move it right. Press CANCEL to erase the character . Then re-enter the number correctly . 11 [...]

Beyond the Basics Overwrite Doc — Overwriting documents tells your machine if it should overwrite (erase) existing documents when it receives a new one. Note: This setting is available only when the reception protection setting is set to off (see Rx Protect on page 2.37). On: When your machine receives a new document into this box, it will erase [...]

Beyond the Basics 23 Press ENTER to save the settings . The LCD shows: On: Print the document automatically when it’s received. Off: The machine does not print it, but only relays it to the other machine . Press or / PROGRAM until the mode you want appears . Then press ENTER to save the settings and go on to step 24. 24 The machine asks for your [...]

Beyond the Basics 6 Use the numeric keypad to enter the four -digit I . D . code. Here, we’ve entered 2345 : 7 Press ENTER . If you’ve entered an incorrect I . D . code, your fax machine rejects the attempt and returns to standby mode. If you’ve entered the correct I . D . code, the display shows: If you choose: On: Y our bulletin box erases [...]

Beyond the Basics Erasing a document stored in a bulletin box T o erase a stored document: 1 Press / PROGRAM , P , 6 , ENTER The LCD shows: 2 Use the numeric keypad to enter the two-digit number ( 01-50 ) of the F-Code bulletin box that stores the document you want to erase . W e’ve entered 03 : 3 Press ENTER . The LCD shows: Note: If the F-Code [...]

Beyond the Basics 2 Use the numeric keypad to enter the two-digit number ( 01-50 ) of the F-Code security box that holds the documents you want to print. W e’ve entered 03 : 3 Press ENTER . The LCD shows: 4 Use the numeric keypad to enter your F-Code box’s four -digit I . D . code. Here we’ve entered 2345 : 5 Press ENTER . • If you’ve ent[...]

Beyond the Basics 6 Press ENTER . If you’ve entered an incorrect I . D . code, your fax machine rejects the attempt and returns to standby mode. If you’ve entered the correct I . D . code, the display shows: Note: If you want to quit without erasing the F-Code box you’ve selected, press / PROGRAM . The fax will return to step 2. Note: If you [...]

Beyond the Basics 13 Press ST ART . If in step 10 you chose an immediate transmission, your fax machine begins dialling. If you chose a delayed command, the machine shows “Reserved” on the LCD , indicating that it has stored the command in memory and will complete it later . F-Code polling 1 Press COM - OPTIONS six times and then press ENTER . [...]

Beyond the Basics Using the power of programmable one-touch keys In order to complete some operations on your machine, you may have to follow sev- eral steps and press several different buttons. But programming your machine’s one-touch keys ( 65–72 ) can reduce those many steps to a simple press of a key . Y ou can “teach” the one-touch key[...]

Beyond the Basics 4 Press ENTER . The LCD asks for the type of operation you want to program into the programmable one-touch: Note: If you’re changing a previously stored command, skip to step 7. 5 Press / PROGRAM repeatedly until “ Comm. ” appears. 6 Press ENTER . The LCD now shows either: or 7 Use the numeric keypad to enter the number exac[...]

Beyond the Basics 14 Press / PROGRAM until the mode you want appears . 15 Press ENTER . The LCD asks if you want the confirmation stamp on or off when using this programmable one-touch number . 16 Press / PROGRAM until the mode you want appears . 17 Press ENTER . The LCD asks if you want the memory transmission on or off when using this programmabl[...]

Beyond the Basics 7 Use the numeric keypad to enter up to 230 fax numbers — you can use any combination of call groups, one-touch keys, speed-dial numbers and manually- dialled numbers. Important: Do not press ENTER . Press BROADCAST to enter a comma between each number or call group. Important: Do not insert a comma after the last number . T o e[...]

Beyond the Basics 22 Press ENTER . The LCD asks if you want to turn the Copy & F ax feature on or off for this programmable one-touch number . 23 Press / PROGRAM until the mode you want appears . 24 Press ENTER . 25 The LCD now displays the next programmable one-touch key . If you do not want to enter or change any other key’s programming , p[...]

Beyond the Basics 10 Next, tell your fax to carry out this delayed command one of these ways: Option 1: P erform the command once at a certain time on a certain day of the month. (F or example, “Do this at 5:05 PM on the 30th. ”) T o select this option, use the numeric keypad to enter the date and time when the fax should perform the command: O[...]

Beyond the Basics Note: Do not enter any characters here. If you do, you can’t program a batch transmission into this key . If you accidentally enter characters here, press CANCEL as many times as needed to erase all of them before you go on to step 7. Note: If this key already holds a batch transmission, skip to step 8. 7 Press COM - OPTIONS thr[...]

Beyond the Basics Programming an F-Code transmission F or this operation to work, two things must be true: • Y ou must know how the remote fax is using each F-Code box to which you’re transmitting — for example, as a security box or a relay box. Different fax manu- facturers may use slightly different terms , but the concepts are the same. ?[...]

Beyond the Basics 12 If you want the transmission to begin immediatel y every time you press the key , press ENTER and skip to step 15. If you want to delay the transmission, press COM - OPTIONS , ENTER . 13 Next, tell your fax to carry out this delayed command one of these ways: Option 1: P erform the command once at a certain time on a certain da[...]

Beyond the Basics 31 The LCD now displays the next programmable one-touch key . If you do not want to enter or change any other key’s programming , press STOP to return your machine to standby mode. If you do want to enter or change this key’ s programming, go back to step 4. If you want to enter or change another key’ s programming, go back [...]

Beyond the Basics 10 Press ENTER . The LCD shows: Note: If this box doesn’t have a password, press ENTER . Then skip to step 12. 11 Use the numeric keypad to enter the ITU - T password for the box. Here, we’ve entered 654321 : When finished, press ENTER . 12 If you want the transmission to begin immediatel y every time you press the key , press[...]

Beyond the Basics 7 Press / PROGRAM until the list you want appears . 8 Press ENTER . The LCD now displays the next programmable one-touch key . If you do not want to enter or change any other key’s programming , press STOP to return your machine to standby mode. If you do want to enter or change this key’ s programming, go back to step 4. If y[...]

Beyond the Basics 12 Press ENTER . The LCD asks if you want the box to overwrite (erase) any docu- ments it is currently storing whenever it stores a new document. On: When your machine stores a new document into this box, it will over- write documents stored in it. Off: When your machine stores a new document into this box, it won’t erase (overw[...]

Beyond the Basics Storing fax documents with programmable one-touch T o store a fax document for either polling or F-Code polling using a programmable one-touch number: 1 Insert the document. 2 Make any necessary adjustments as usual. 3 Press the programmable one-touch key which is programmed for the storing operation you want to use . Erasing a pr[...]

Beyond the Basics Y our machine has a number of security features to keep your private fax documents private, avoid unw anted outside communication and even protect against unautho- rised use of your machine. These security features include: (1) operation protection, (2) security reception, (3) PIN mask, (4) security transmission, (5) closed networ[...]

Beyond the Basics Using your fax machine during operation protection 1 When you press any key on your machine, the LCD shows: 2 Use the numeric keypad to enter the four -digit passcode set in “The P asscode, ” page 2.59. When you enter correct passcode, the machine will let you go on to the next step in your fax operation. Note: If you start an[...]

Beyond the Basics Printing from security reception / Turning off security reception When security reception is on, an incoming fax goes directly into your machine’s memory and the MEMORY RECEIVE light comes on. But the fax is not printed. T o retrieve the faxes received during this security reception (and to return your machine to normal receptio[...]

Beyond the Basics 4 Press or / PROGRAM until the mode you want appears . In this example, we’ve chosen “Mode1.” 5 Press ENTER . Autodialling while using the PIN mask Note: The following instructions presume you understand how to set and use your machine’ s autodialler . If you need to review , see pages 2.7–2.15. If you chose “Mode 1”[...]

Beyond the Basics If you’ve specified Mode 2 — the machine guides you 1 Enter the phone number as usual. 2 Press ST ART . The LCD shows: 3 Use the numeric keypad to enter the PIN . 4 Press ST ART . Y our machine dials the number . P erforming batch transmission while using the PIN mask Note: The following instructions presume you are familiar w[...]

Beyond the Basics Setting for use with a closed network F or maximum communications security , use a closed network. This limits your machine to only communicating with other Muratec fax machines which can “pre- sent” the proper passcode. Important: The passcode you use for closed network operation is not the same as the protection passcode. On[...]

Beyond the Basics 4 The LCD now asks if you want to enter a number: If you want to enter or modify a number , press ENTER and go on to step 5. Otherwise, press / PROGRAM and skip to step 10. 5 Depending on if you have already entered at least one number into the blocked numbers list, the display shows one of the following: or 6 If you want to modif[...]

Beyond the Basics Using department codes Y ou can keep track of how your machine is used through its department code feature. When the department code setting is activated, the machine reminds each user to enter the department code before sending or polling a document. The Activity Journal then keeps trac k of fax transactions by department. After [...]

Beyond the Basics Turning department code protection on and off Important: This feature will work only if you’ve activated the passcode protection (see page 2.59). 1 Press / PROGRAM , M ,1 , ENTER . The LCD shows: 2 Use the numeric keypad to enter the four -digit passcode: T o change one digit, press to move left or / PROGRAM to move right until [...]

J ust in case … T ips on caring for your mac hine W hat to do if problems occur Glossary Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.3 Troubleshoot[...]

Just in case … Original document jams 1 Press the scanner cover release and open the scanner cover . Important: Hold the cover open. It won’t stay open by itself . 2 Lift the original document from your fax machine. 3 Gently close the scanner cover , making sure both sides are snapped down securely . Then re-try the transmission. Note: If the o[...]

Just in case … T o clear a printout jammed at the paper cassette: 1 Pull forward on the paper cas- sette to open it. 2 Carefully remove the jammed paper(s) from the machine’ s rollers, as shown. 3 Push the paper cassette closed. 4 Press the printer cover release button and open your fax machine’ s printer cover . 5 Gently close the printer co[...]

Just in case … If your machine’ s printouts develop quality problems , try to find the example below that matches your printout problem. When you find one which is like yours, try the suggested solutions. If they don’t work, contact your authorised Muratec dealer . P ages are blank • The drum cartridge or toner cartridge may not be installe[...]

Just in case … Printouts have irregularities • The paper you’re using may have absorbed moisture , per- haps due either to high humidity or water ha ving been spilled on the paper supply . T oner will not adhere well to wet paper . Replace the paper with dry paper and try printing again. Printouts have white and/or black lines • The toner c[...]

Just in case … Occasionally , your fax machine encounters some trouble transmitting or receiving documents. When it does, it alerts you with an alarm. Y ou can identify the problem with LCD messages and printed chec k messages and error reports , explained in the following pages . Alarm Y our fax machine sounds an alarm tone — a series of short[...]

Just in case … What you see on the LCD What it means/ What to do Document Stored Y ou tried to erase a batch box which contains at least one document. Erase the document(s), then try again. Enter No. (00-32) Y ou tried to enter a call group number greater than 32 . Y our machine can maintain 32 call groups, numbered 1–32 (call group 0 covers al[...]

Just in case … What you see on the LCD What it means/ What to do No PIN Number Y ou selected “Mode1” in the PIN mask feature and tried to call using an autodialler number in which no PIN has been entered. Enter a PIN , then try again. No Report Y ou requested an activity journal or confirma- tion report, but your machine has no record of any [...]

Just in case … Dialling error s D .0.3, The remote unit didn’t respond, the call couldn’t be completed or STOP was D .0.8 pressed during dialling . Re-try the call. If your machine repeats the message , call the remote fax unit’s operator and verify that unit is operating properl y . D .0.2 The remote unit is busy . T ry the call again. D .[...]

Just in case … “Check Message” printouts When there’s a problem with a fax call and your mac hine detects an error , it pro- duces an error printout headed by the words “Check Message. ” This printout lists the following information about the transmission: • The resulting error code • A communications error message (see “What erro[...]

Just in case … With proper installation and a little maintenance , your fax machine should give you dependable service for years to come. Although it requires little day-to-day care , you can take these simple precautions to keep it in top form: • Always make sure your fax machine is installed according to our specifications , including using a[...]

Just in case … Corrective cleaning Below are some simple cleaning tips for keeping your fax machine operating smoothly . Curing frequent jams in the document feeder If you ’ re having trouble getting your original documents to feed properly , try this: 1 Turn off your fax machine. 2 Get two soft, lint-free cloths and moisten them as follows: ?[...]

Just in case … General questions Q: Where do I add ink or toner to make my fax machine ’ s printouts darker? A: Y ou can’t adjust the darkness of an incoming fax printout , but you can adjust the darkness of a copy or of a transmission. Insert a document and press CON - TRAST to adjust the contrast setting. “ Dark ” prints at the darkest [...]

Just in case … Q: I don ’ t want to install a dedicated phone line for my fax machine , so I ’ ve con- nected the machine to a PBX phone system. When I get a fax call, all the phones ring. How do I prevent this? A: Call your PBX manufacturer or telephone company for assistance. They may be able to convert one of the PBX lines for use only by [...]

Just in case … W orking with your answering machine Q: P eople have complained that they call my fax machine and hear my answering machine ’ s message, but are cut off before they can send a fax. What happened? A: Any remote fax machine attempting to send a fax must “ hear ” responding fax tones within 40 seconds after the person at that ma[...]

Just in case … This glossary contains terms you may encounter when discussing or reading about fax machines . Please use these definitions for reference only . 24-hour format — Also called military format . A format for keeping time that does not use a.m. or p.m. to distinguish between morning and afternoon. In the 24-hour format, one o ’ clo[...]

Just in case … Default — The setting your machine will alwa ys refer to if no other action has been pro- grammed. F or example , you can set the default for this machine to send a fax by using its memory . If you set this action as the default, that ’ s how your machine will alwa ys send a fax, until you tell it to do differently . Delayed co[...]

Just in case … Memory — Internal document storage. In Muratec fax machines, random access memory in the form of computer chips is used to store and hold documents for transmission and to hold some documents that have been received. Memory overflow — A message that appears on the machine ’ s LCD when the current operation requires more of th[...]

Just in case … Relay broadcasting — Lets some Muratec fax machines store a document in internal mem- ory , transmit the document to the memory of a remote “ hub ” fax and then instruct that unit to relay (re-transmit) the document to each fax in a call group in the “ hub ” unit. This feature speeds extremely high-volume fax communicatio[...]

Just in case … This page intentionall y blank. 3.19[...]

Appendix and index Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI .1 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . AI .2 Safety information . . . . . . . . . . . . . . . . . . . . . . .[...]

Type: Desktop Laser plain paper facsimile. Phone line: Normal Public Switched T elephone Line ( PSTN ) or equivalent. Modem speed: • 33,600, 31,200, 28,800, 26,400, 24,000, 21,600, 19,200, 16,800, 14,400, 12,000, 9,600, 7,200, 4,800 and 2,400 bps Compatibility: ITU - T Super Group 3, Group 3. Data compression method: ITU - T -standard JBIG , MMR [...]

A Activity journal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.27 Alternative telephone network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.33–2.34 Alphanumeric directory . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

G Greyscale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1, 1.12, 2.1, AI .1 H Handset (optional), summary of installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9 I Inserting pages (for faxing or copying) . . . . . . . . . . . . . . . . . . . [...]

S Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.60–2.61 Security transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.63 Sending faxes (basic instructions) . . . . . . . . . . . . . . . . . . .[...]

Laser safety This fax machine contains a page printer which operates by means of a laser . There is no possibility of danger from the laser , provided the fax machine is operated according to the instructions provided in this manual. Since radiation emitted by the laser is completely confined with a protective housing , the laser beam cannot escape[...]

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Copyright © 1999 by Murata/Muratec; all rights reserved. D85-90040-62 One-T ouch Keys Press T o: Program A 1 Enter Enter a one-touch key “ “ 2 Enter Erase a one-touch key “ “ 3 Enter Print a list of one-touch keys Speed-Dial Numbers Program B 1 Enter Enter a speed dial number “ “ 2 Enter Erase a speed dial number “ “ 3 Enter Print [...]