Philips DP-C262 Bedienungsanleitung

Model No. DP-C262/C322 Before operating this machine, please read this manual completely and keep this manual for future reference. (Illustration shows optional accessories that may not be installed on your machine.) English Digital Color Imaging Systems Operating Instructions (For Facsimile and In ternet Fax)[...]

2 Oper a ting Instr uctions The foll owing Operating Instruct ion manuals are included wi th this machine. Please r efer to the appropri ate manual and keep all manuals f or future refer ence. If you los e the manual, contact t he authorized Panasonic deal er . Operating Instructions CD Document Management System CD Copy Function Describes how to m[...]

3 Con ventions Icons The following icons are used in this manual. Notation The following notat ions are used in this manual. Icon Desc ription Indicated important in formation that mu st be read in det ail. Indicates reference Inform ation. Not atio n Description For Keys and Buttons Hard butto ns on the Con trol Panel are de picted as **** key , s[...]

4 T a ble of Contents Chapter 1 G etting To K now Your Machine Menu Map .......... .............. .................. .............. ................... .............. ................... ........... ....... 10 Chapter 2 Basic Fax Transmissio n Fax Transmiss i on P rocedure.... ....................... ................... ......... .............. ...[...]

5 What is Conf i den tial Commun ication?......... ....................... ................... .............. .............. 58 Confidential Tr ansmission ........ .............. ..... ......... .............. ................... .............. .............. 59 Confidential P o lling ................... ....................... ................... [...]

6 Message Delivery Notice (M DN) ...................... ................... .............. .................. .............. 95 Direct Interne t Fax Transmission (Using Direct SMTP) .......... .............. ........................ .... 96 Tips for Int ernet Fax ............ ................... .............. ................... .............. ...[...]

7 Result of Relayed Transm ission ................. ....................... ................... .............. ................. 152 Useful Term s to Remembe r .......... ......... .............. ................... .............. ................... ............ 154 DHCP (Dynamic Host Configura tion Proto col) .......... .............. ...........[...]

8 Progra m List ............... .............. ................... .............. .................. .......... ...... “ Progra m List ” 194 Printing Pro g ram List ....... ........................ .................. .............. ................... .............. ....... 1 9 4 Reading Prog ram List . .................. .............. .......[...]

9 Memo[...]

10 Chapter 1 Getting To Know Your Machine Chapter 1 Getting T o Know Y our Machine Menu Ma p The main screen and menu of the fax features are as fol lows: Address Book Screen Email Screen Refer to Sending Email (see p age 92) Numb er Pad Scree n Ref er to Manua l Dialing (see page 16) Search Screen Refer to Searching f or a Destination (see pag e 2[...]

11 Chapter 1 Getting To Know Your Machine Basic Menu Screen •Q u a l i t y A d j . ( Setting Original Qualit y : See p age 26) • File T ype and Name ( Setting a Fil e T ype and a Filename : See page 1 16) •O r i g i n a l S i z e ( Se ttin g the Or igina l Size : See p age 30) • 2-Sided Origin al ( T ransmitting 2-Sided Origi nals : See pag[...]

12 Chapter 1 Getting To Know Your Machine More Menus > Advanced Comm . Screen More Menus > Select Mode Screen • Deferred Comm. T ransmit ( Deferred T ransmission : See page 50) Polli ng ( Deferred Polling : See p age 52) • Polling Polli ng ( Po lling : See page 54) Polled ( S toring Document s to be Polled : See page 56) • Advanced Comm[...]

13 Chapter 1 Getting To Know Your Machine More Menus > Edit File Mode Screen More Menus > Print Out Screen • F ile List ( Displaying a Communicat ion Reserv ation File Li st : See page 156) • Change T ime/S tn ( Editing Communicat ion Reservations : See page 158) • Delete File ( Deleting a Com municati on R eservation Fi le : See page 1[...]

14 Chapter 2 Basic Fax Transmission Chapter 2 Basic Fax T ransmission F ax T r ansmission Procedur e The basic p rocedure of transmi tting a fax o n this machi ne is as foll ows: 1 Place ori g ina l(s). z Refe r to Placi ng Origin als (Facsim ile/Internet Fax) in t he Opera ting Ins tructions (For B asic Oper ati ons ) of pro vid ed boo kl et. z If[...]

15 Chapter 2 Basic Fax Transmission 3 Ente r the fax number fr om the key pad or select a destination. or z Refer to Enter ing a Destination (s ee pag e 16) . 4 Press the Start key . The ori ginal(s) are stored into memo ry with a file nu mber . The n starts dialing the te lephone numbe r . z For ins tructions on how to c ancel a transmiss ion, ref[...]

16 Chapter 2 Basic Fax Transmission Entering a Destination S tations can be entered by using the fo llow ing methods or a combinati on of thes e: Manual Dialing T o enter a destinat ion telephone numbe r , follow the st eps below: 1 Follow th e step 1 and 2 o n page 14 . 2 Enter the fax number from the keypad. The Nu mber Pad sc reen opens automati[...]

17 Chapter 2 Basic Fax Transmission  Number Pad Screen  Using “ Pause ” z If you ar e using a PBX, enter the exte rnal access n umber fi rst, and then select “Pause” before enter ing the fa x number . Ex : Enter 9 for the outside access nu mber , select “Paus e,” and then en ter the fax number .  Using “ ＊ ” z Change di a[...]

18 Chapter 2 Basic Fax Transmission Using the Address Book  Use a K ey Nam e If a dest ination is regi stered in the ad dress book, it can be sel ected by us ing a Key Name. z The fax numbers m ust be pre- programmed into the address book. Refer to Adding a Fax Number into th e Address Book (see page 165). 1 Follow th e step 1 and 2 o n page 14 [...]

19 Chapter 2 Basic Fax Transmission  Use Group Dialing For trans mission to multiple des tinations using group dialing, fol low the step s below: z The group dialing button mus t be pre- programme d. Refer to Setting for Gro up D ialing (see page 175) . 1 Follow th e step 1 a nd 2 on p age 14 . 2 Select “ Program/Group ”. 3 Select th e butt [...]

20 Chapter 2 Basic Fax Transmission Searching for a Destination  Search through the Address Book (Local Searc h) Select “ Sea rch ” to look through t he address book for the desired dest i nati on by the e ntry name. z Selec t “ Global ” to search fa x number s or Emai l address es in the LDAP Serve r (see next page) . 1 Follow th e step[...]

21 Chapter 2 Basic Fax Transmission  Search through the LDAP Server (LDAP Se arch) LDAP search is a feature that searc hes through the address book of an LDAP server on the network for fax numbers or Email Addresses. Select “ Global ” on the displa yed screen t o use the LDAP sea rch featur e. Contact your network admini strator t o check wh[...]

22 Chapter 2 Basic Fax Transmission 5 Select “ Fax Number ” to display a list of destin ations. 6 Choose a destination, and t hen select “ OK ”. z Only one destinati on can be selecte d. z Y ou can cha nge the entr y screen by selecting “E mail” or “Fax Numbe r”. z Select or to scroll the search results. z Select “ Detail ” to o[...]

23 Chapter 2 Basic Fax Transmission Redialing T o redial the most rec ently dialed number , follow the step s below: 1 Follow th e step 1 a nd 2 on p age 14 . 2 Select “ Redial ”. 3 Confirm tha t this is the fax number th at you want to send to, and then select “ OK ”. 4 Press the Start key . The ori ginal(s) are stored into memo ry with a [...]

24 Chapter 2 Basic Fax Transmission T r ansmission with Destina tion Monitoring Select “ Moni tor ” on the touch-panel s creen to obtai n a dial tone. Th is feature is called “on-hook dialing.” T o monitor th e stat us of a remote stat ion, follow the step s below: 1 Place Orig inal(s). z If the platen is us ed, only one page can be transm [...]

25 Chapter 2 Basic Fax Transmission T alking to the R emote Pa r ty Bef or e T r ansmission If an external telephone is connecte d to your machine, you can send a fax af ter talking to t he remote party on th e phone. Fol l ow the steps below: 1 Place Orig inal(s). z If the platen is us ed, only one page can be transm itted at a t ime. z Refer to P[...]

26 Chapter 2 Basic Fax Transmission Setting Orig inal Qualit y  Original T ype Original ty pe can be specified to sui t your needs, you can select from, text-only origi nal, photo-only original or origin al in which tex t and photos are mi xed. Select “T ext/Pho to” when text and photos are mixed on a s ingle pa ge or are mixed on multipl e [...]

27 Chapter 2 Basic Fax Transmission 1 Place Orig inal(s). z Refer to Placi ng Originals (Facsimile/Interne t Fax) in the Operating Instructions (For Basic Opera tions) of pr ovided booklet. 2 Press the Fax key . 3 Select “ Basic Menu ”. 4 Select “ Qualit y Adj. ”. 5 Adjus t the ori ginal qu ality , an d then select “ OK ”.  Origin al[...]

28 Chapter 2 Basic Fax Transmission  Res oluti on z The f iner a or iginal to be sc anned, t he more inform ation needs t o be transmi tted, thus , requir ing a lo nger co mmunication time. z If “ S-Fine ” or “ 600dpi ” is se lected, an d the recei ving statio n does not support thes e resol utions, origin als will be transmit ted with r[...]

29 Chapter 2 Basic Fax Transmission Memo[...]

30 Chapter 2 Basic Fax Transmission Setting the Original Size The Original Siz e is usually detected automat ically when an original i s placed on the platen. If the siz e is not detect ed automaticall y , or you would like to change the detec ted size, you can s et the original size manual ly by f ollowing the proc edure below . This feat ure does[...]

31 Chapter 2 Basic Fax Transmission 5 Choose t he origi nal size, and then select “ OK ”. 6 Set “ Quali t y Adj .” a s requ ired. z Refer to Setting Original Quality (see page 26) . 7 Select a destinatio n. z Refer to Enter ing a Destination (s ee pag e 16) . 8 Press the Start key . The ori ginal(s) are stored into memo ry with a file nu mb[...]

32 Chapter 2 Basic Fax Transmission T r ansmitting 2-Sided Originals 2-sided origi nals loaded in the ADF are scanned automatical ly with a specifie d biding edge posi tion and transmitt ed. T wo binding edge sel ections ar e availabl e: •Long Edge: 2-sided scanning i s aligned to the long edge of th e original . •Short Edge: 2- sided scanning [...]

33 Chapter 2 Basic Fax Transmission 5 Select a bindi ng posit i on, and then select “ OK ”. 6 Set “ Quali t y Adj. ” as required . z Refer to Setting Original Quality (see page 26) . 7 Select a destinatio n. z Refer to Enter ing a Destination (s ee pag e 16) . 8 Press the Start key . The ori ginal(s) are stored into memo ry with a file nu m[...]

34 Chapter 2 Basic Fax Transmission V erification Stamp This funct ion confirms successful transmissi on or storage into the memory by st amping at the bottom of each successfull y transmitt ed original( s) with a small “x” mark. z The standard se tting of the v erification i s Off. It stamp can be chang ed with “ 04 St amp (HOM E) ” i n Fu[...]

35 Chapter 2 Basic Fax Transmission Memo[...]

36 Chapter 2 Basic Fax Transmission T r ansmitting a Document Stor ed in Memor y Documents can be quick l y scanned and stored in the memory before transmission. This feat ure allows you to se nd the documents to multiple dest inations without h aving to s can the same documents over agai n. It also allows you to ret rieve your origi nal(s) immedia[...]

37 Chapter 2 Basic Fax Transmission T o send document s using memory transmission, follow the s teps bel ow . (This is an example when the direct transmissi on is set as def ault in the Function Paramet ers.) 1 Place Orig inal(s). z Refer to Placi ng Originals (Facsimile/Interne t Fax) in the Operating Instructions (For Basic Opera tions) of pr ovi[...]

38 Chapter 2 Basic Fax Transmission Dir ect T ra nsmission Documents can be tran smitted immediately on scanning without storing int o memory . Direct transmissi on is more convenient in si tuations as shown below:  When you want to send the documents right away .  When you want to send a large amount of documents. z Direct transmissi on cann[...]

39 Chapter 2 Basic Fax Transmission 6 Select a destinatio n. z Refer to Enter ing a Destination (s ee pag e 16) . 7 Press the Start key . T ransm ission starts imme diately o n scanning . z For ins tructions on how to c ancel transmiss ion, refer to Canceling a Communication (see page 46).[...]

40 Chapter 2 Basic Fax Transmission V erifying Commu nica tion Sta tus T o verify the communic ation st atus, follow the step s below: 1 Press the Fax key . 2 Select “ Basi c Menu ”. 3 Select “ Comm. S tatus ” while the call session is in progre ss. 4 V erify the co mmunic ation st atus. 5 When the verification i s com pleted, select “ OK[...]

41 Chapter 2 Basic Fax Transmission Memo[...]

42 Chapter 2 Basic Fax Transmission R otated T r an smission If an A4/Letter -sized document is l oaded in a portrait posit ion, it could be interpreted as an A3/Ledg er size on t he receivi ng st ation. T o avoid this mi sinterpretat ion, the machine is confi gured to s upport rotat ed transmission. Set “ 78 Rot ation XMT ” to “ Va l i d ”[...]

43 Chapter 2 Basic Fax Transmission Ba tch T r ansmission The batch transmi ssion feature is useful i n controlling t he reduction of transmission t ime and telephone costs. In a batch transmissi on job, the machine sort s documents bound for the same destina tion(s), and collectivel y handles them as one reser ved document (file) to be tr ansmitte[...]

44 Chapter 2 Basic Fax Transmission Getting an Outside Line Using PIN Code Access If your PBX requires a PIN (Personal I dentifi cation Number) Code to ac cess an external line, your machine can be set to prompt the user t o enter the PI N Code before dialing. This functi on is availa ble when “ 39 PIN Code Access ” in Fax/Email Settings> Fa[...]

45 Chapter 2 Basic Fax Transmission Using Pr og r am K eys If frequ ently used co m municat ion t asks are pre-prog rammed ont o a respecti ve program di aling button, the programmed operati ng sequence can be recalled by si m ply select ing the assigned butt on. Program d ialing does n ot only simplify repetitive or complex opera tional sequences [...]

46 Chapter 2 Basic Fax Transmission Canceling a Communica tion T o cancel a communicatio n, follow the steps below: To cancel Memory Transmission: 1 Press the Fax key . 2 Press the St op key while the comm unication is in prog ress. 3 Select “ Ye s ” to stop a co mmunic ation. 4 Select “ Ye s ” to print a communica tion journa l or “ No ?[...]

47 Chapter 2 Basic Fax Transmission To cancel Direct Transmission: 1 Press the St op key while the communica tion is in progres s. 2 Select “ Ye s ” to stop a co mmuni catio n. 3 Remove the do cument.[...]

48 Chapter 2 Basic Fax Transmission Dial Prefix Y our machine has the following functi ons to utili ze your existing Fax Phone Numbers dat abase. • LDAP datab ase search f or fax phone n umbers (Direc tory Search ) • Import an exi sting fa x phone number li st in CSV file f ormat (Networ k Address Book Edit or sof tware) Since the phone numbers[...]

49 Chapter 2 Basic Fax Transmission 1 Press the Function key to o pen the Function Param eters scree n. 2 Select “ Fax/Ema il Settings ”. 3 Select “ 04 K ey Operator M ode ”. 4 Enter th e key oper ator m ode Pas sword, and th en selec t “ OK ”. z If yo u make a m istake, press “ Clear ” key to del ete. 5 Select “ 01 Fax Parameters[...]

50 Chapter 3 Convenient Fax Features Chapter 3 Convenient Fax Fe atures Time Contr olled Communica tion (Defer r ed) Deferred Transmission T ime must be pre-pr ogrammed in advance to send docu ment(s) to one or multi ple destinati ons at a deferred time withi n the next 24 hours. The document is scanned, and stored as a reserv ed document in memory[...]

51 Chapter 3 Convenient Fax Features 5 Set the d eferred time, an d then sele ct “ OK ”. z Set the ti me in a 2 4-hour for mat. Ex : 21: 00 z If yo u make a m istake, select " Clear " to del ete en tries one di git at a time. 6 Set “ Quali t y Adj. ” as required . z Refer to Setting Original Quality (see page 26) . 7 Select a dest[...]

52 Chapter 3 Convenient Fax Features Deferred Polling If Poll ing is requested wi th a deferred t ime, it wi ll start Pol ling at the pre- programmed time. z Up to 50 bu ilt-in tim ers can be set for d eferred communicati on. z For ins tructions on how to us e pollin g without a pr e-programmed time, re fer to Polling (s ee page 54). 1 Press the Fa[...]

53 Chapter 3 Convenient Fax Features 5 If a pass word is requ ired, e nter the passw ord, an d then sel ect “ OK ”. z If yo u have se t the poll ing password i n “ 26 Polling Pass word ” in Function Parame ters (Fax/Email Setti ngs> Fax Parame ters), the password will appear on the displ ay . Y ou can s till chang e the password tempora [...]

54 Chapter 3 Convenient Fax Features P olling Polling Polling is a process of calling the ot her st ation(s) for document(s) retrieval. The other stat ion must know in advance that you will be call ing, and must prepare document(s) by storing them into the memory . T o ensure security , establ ish a pol ling p assword that is shared by the other st[...]

55 Chapter 3 Convenient Fax Features 5 Select a destinatio n. z Refer to Enter ing a Destination (s ee pag e 16) . 6 Press the Start key . Polling s tarts.[...]

56 Chapter 3 Convenient Fax Features Storing Documents to be Polled Polled is the proc ess of automatically transmitting doc ument(s) u pon receiv ing the polling r equest from the recei ving st ation. First, you must prep are your machine by storing document(s ) into memory ahead of ti me. T o ensure s ecurity , set t he polli ng pa ssword that i [...]

57 Chapter 3 Convenient Fax Features z After bein g polled, the docume nts stored in the memor y will be era sed automat ically . T o retain the doc uments in mem ory so that they can be p olled re peatedly ch ange by se tting " 27 POL LED FI LE SA VE " to " V alid " in Func tion Par ameters (Fax/Em ail sett ings> Fax Paramet[...]

58 Chapter 3 Convenient Fax Features Using a Mailbo x (Confidential Communica tion) What is Confidential Communication? The confiden tial mailbox all ows communicat ion with other comp atible models using a 4- digit confidenti al code. The Confi dential Mailbox featur e receives documen t(s) with a confi dential code in the memory . These document [...]

59 Chapter 3 Convenient Fax Features Confidential Transmission T o transmit a confi dential document , follow the ste ps below: Y ou must ha ve a ma ilbox p asswo rd (4 -digi t) setup and sh ared with the re ceivi ng mac hine. 1 Place Orig inal(s). z Refer to Placi ng Originals (Facsimile/Interne t Fax) in the Operating Instructions (For Basic Oper[...]

60 Chapter 3 Convenient Fax Features Confidential Polling 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Mail Box ”. 4 Select “ Polling ”. 5 Ente r the mailbox passwor d (4-digit) , and then select “ OK ”. z If yo u make a m istake, select " Clear " to del ete en tries one di git at a time. 6 Select a destinat i[...]

61 Chapter 3 Convenient Fax Features Storing Documents for Confidential Polling 1 Place Orig inal(s). z Refer to Placing Originals (Fac simile/ Internet Fax) in the O perating Instructions (For Ba sic Op erations ) of provi ded booklet. 2 Press the Fax key . 3 Select “ More Menus ”. 4 Select “ Mail Box ”. 5 Select “ Polled ”. 6 Enter th[...]

62 Chapter 3 Convenient Fax Features Printing a Received Confidential Do cument When confident ial document s are received, a conf idential reception report is printed. This section explains how to read a confident ial rec eption report and print the rec eived confident ial document s. z After a recei ved conf idential doc ument is printed, it is d[...]

63 Chapter 3 Convenient Fax Features  Printing a Received Conf idential Document T o print a receiv ed confident ial document, follow the step s below: z After a re ceived con fidential document is printed , it is de leted from th e mailbox . 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Mail Box ”. 4 Select “ Print Fi le ?[...]

64 Chapter 3 Convenient Fax Features Deleting a Confidential D ocument T o delete a confident ial document in a mailbox, follow the steps bel ow: 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Mail Box ”. 4 Select “ Delete File ”. 5 Enter t he mailbox (4 -digit) password , and then select “ OK ”. Docu ments in the mailbox[...]

65 Chapter 3 Convenient Fax Features Memo[...]

66 Chapter 3 Convenient Fax Features Sub-Ad dress Commun ica tion The Sub-Addressing fun ction allows you fu rther routing, forwardin g or relayi ng of document(s) to the desired des tinations when used in combinat ion with Inter net Fax. What is Sub-Addressing? Sub-Addressing is a T .30 communications protocol recommended by ITU-T . • A center m[...]

67 Chapter 3 Convenient Fax Features Sub-Addressed Tr ansmission us ing Address Book T o transmit a document by sub- addressing, f ollow the steps below: z This featu re can not b e used whe n dialing from the exter nal telephone . Refer to T a lking to the Remote Party Before T r ansmission (see p age 25). 1 Place Orig inal(s). z Refer to Placi ng[...]

68 Chapter 3 Convenient Fax Features 8 Select a destinat ion. z Refer to Ent ering a Dest ination (see p age 16) . z Choose t he address except reg istered for Rela yed T ransmi ssion. 9 Press the Start key . Sub-A ddressed tr ansmissio n starts.[...]

69 Chapter 3 Convenient Fax Features Sub-Addressed Tr ansmission us ing Manual Dialing T o enter a sub-address di rectly from the k eypad , foll ow the step s below: z This featu re does not work when dialing from t he extern al telephone . Refer to T alking to the Remote Party Before T r ansmission (see p age 25). z If you us e sub-addr essed tra [...]

70 Chapter 3 Convenient Fax Features P ass wor d Communica tion What is Password Communication? Password Communications , including Password T ransmission and Password Reception prevent s your machine from sending a fax to a wrong stat ion or receivi ng a fax fro m an unauthorized s tation. Y ou can set Password Transmi ssion and Pas sword Recepti [...]

71 Chapter 3 Convenient Fax Features Passw ord Trans mission T o util i ze t he p assword-protect ed transmission f eature, f ollow the steps below: z Y ou must se t the password (4-digit) in th e “ 43 Passwor d-T rans mit ” setti ng in adva nce, in Func tion Para meters (Fax/Email S ettings> Fax Pa rameters). 1 Place Orig inal(s). z Refe r [...]

72 Chapter 3 Convenient Fax Features Setting Password-Protected Transmission T o always utilize p assword-protected tr ansmissions, fol low the steps below: z Y ou must program a p a ssword (4-dig it) in advance. 1 Press the Function key to ope n the Func tion Pa rameters scre en. 2 Select “ Fax/Email S e ttings ”. 3 Select “ 04 K ey Operat o[...]

73 Chapter 3 Convenient Fax Features 9 Select “ On ” or “ Off ”, and select “ OK ”. z Pres s Reset key to return the m achine to the init ial screen of the curren t active mod e. z Y ou can c hange the setting te mporarily by using t he “ Pass word XM T ” in the “ Mo re Menus ” for each transmis sion (see page 71).[...]

74 Chapter 3 Convenient Fax Features Printing Communica tion J our nal The communication jour nal can be printed at the end of each transmission communicati on. • If the “ Comm. Journal ” is set to “ On ” in the “ More Menus ”, a communication j ournal is printed at the end of each transmission communic ation. • For instruc tions on[...]

75 Chapter 3 Convenient Fax Features 1 Place Orig inal(s). z Refer to Placi ng Originals (Facsimile/Interne t Fax) in the Operating Instructions (For Basic Opera tions) of pr ovided booklet. 2 Press the Fax key . 3 Select “ More Menus ”. 4 Select “ Selec t Mode ” 5 Select “ Comm. Journal ”. 6 Select “ On ”, “ Off ”, or “ Inc O[...]

76 Chapter 3 Convenient Fax Features T r ansmitting a Documen t with a Co v er Shee t Documents can be transmitted with a c over sheet st ating the date a nd time of the transmission , destinati on stati on name, and total number of pages . z The co ver she et is excl uded from the total page cou nt in the tr ansact ion jo urnal. z The def ault set[...]

77 Chapter 3 Convenient Fax Features 5 Select “ Cover Sheet ”. 6 Select “ On ”, and then select “ OK ”. 7 Set “ Quali t y Adj. ” as required . z Refer to Setting Original Quality (see page 26) . 8 Select a destination. z Refer to Enteri ng a Destination (see page 16). 9 Press the Start key . The trans mission of the documen t with a[...]

78 Chapter 4 Fax Reception Chapter 4 Fax Reception R eceiving Documents There are two ways to receiv e fax calls on this machi ne. Automatic Reception The machine receiv es documents automat ically . The m achin e answers all incoming calls (including voice calls). Manual Reception When your telephone rings , lif t the handset of the external telep[...]

79 Chapter 4 Fax Reception Manual Reception When your machine is set t o this mode, it will not receive doc uments automat i call y . Afte r you answered the call, you can rec eive a fax. •S e t “ 17 Receive Mode ” to “ Manual ” in Function Parameter s (Fax/Email Settings > Fax Paramete rs). • When an incoming ca ll is receiv ed, lif[...]

80 Chapter 4 Fax Reception Print R eduction a nd Duple x R ecor din g Print Reduction This machine can use Lett er , Legal, A4, B4 or A3 size plain pape r for recording. Sometimes, oversi zed documents sent to you by the other parti es cannot be printed within a single p age. If this happens, t he document will be divided into sep arate pages. This[...]

81 Chapter 4 Fax Reception  When Print Reduction is Set to “Fixed” Wit h “ 24 Prin t R educti on ” set to “ Fixed ” in Fu nction Paramet ers (Fax/ Em ail Settings> Fax Parameter s), the machine pr ints all incoming do cuments r educed at t he reduction rat io preprogrammed in the “ 25 Reduct i on Rati o ” i n Function Paramete[...]

82 Chapter 4 Fax Reception Substitute Memor y R eception When your machine canno t print an incoming d ocument for some reasons, suc h as when it r uns out of paper/ t oner , or paper has ja m med, the rece ived document is saved in memory automati cally . This feature i s calle d “substi tute memory r eception”. When a received document i s sa[...]

83 Chapter 4 Fax Reception Con venient R eception F eatures This machine supp orts cer tain conve nient-to- use reception feat ures. Program these features as required. Selective Rece ption Y our machine has a special featur e, Select ive Reception, whi ch can prevent re ceiving of unnecessary documents, (i.e. junk fax, direc t mail, etc.) . Before[...]

84 Chapter 4 Fax Reception Fax Forwarding This featur e allows all i ncoming faxes to be forwarded to t he station regis tered in the address bo ok. It is convenient when you want t o receive fa x calls at a locat ion away from your of fice (such as your home) at night, or duri ng holidays. z The standa rd setti ng of “ 54 Fa x Forward ” is set[...]

85 Chapter 4 Fax Reception Password-Reception Password recep t ion wi ll prevent receiving fax fr om unauthorized st ations. T o use Password Recepti on, you must set a 4-digi t receivi ng p assword i n advance. The pa ssword must be shared with the other c ompatible Panasoni c machine(s) . If the p assword in your machine does not match th e recei[...]

86 Chapter 4 Fax Reception R eceiv e to Memor y What is Memory Receptio n? Memory recepti on allows all incomi ng document s to be stored i n memory , instead o f printing them onto the output tray . z If the mem ory recep tion feature has been set to “ On ” in Func tion Parameters , the message Re ceiv e to Memory appears on t he touch- panel [...]

87 Chapter 4 Fax Reception Programm ing Memory Reception T o enable memory reception, fo llow the steps below: 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Selec t Mode ”. 4 Select “ Receive to Memory ”. 5 Select “ On ”, and then “ OK ”. Memor y recep tion i s progra mmed. Sele ct to e nable memory r ecepti on. Sele[...]

88 Chapter 4 Fax Reception Printing a Document Received in Mem ory When a document is receiv ed in memory , a message is displ ayed. T o print a document received in memory , fo llow th e steps below: 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Selec t Mode ”. 4 Select “ Receive to Memory ”. 5 Select “ Print ”, and the[...]

89 Chapter 4 Fax Reception 6 If a pass word is p reprogr ammed, enter th e p assword ( 4 -d igit) , and then select “ OK ”. z This sc reen appear s when th e password is set in “ 37 Rece ive to Mem ory ” in Function Parameters (Fax/Email Se ttings> Fax Parameters) . z If yo u make a m istake, select " Clear " to del ete en trie[...]

90 Chapter 5 Internet Fax Chapter 5 Internet Fa x W hat is Inter net F ax? What is Internet Fax? It is a feature whereby scanned docu ments ar e transmitted t o Internet Fax or to computer s as Email . Internet Fax communic ates via an Intranet, or the Internet without using the tele phone line. This machine can be connected to 10Base- T/100Base-TX[...]

91 Chapter 5 Internet Fax  Routing Y ou can forward fax document s or Email to a n Internet Fax or networked computers. z Refer to Inbound Routing (see p age 93 ).  T ransmitting to a Fax via a Relay St ation (Relay T ransmission) Email can be transmitted as normal fax document s via a relay statio n. Em ail may also be broadcasted. z Refer t[...]

92 Chapter 5 Internet Fax W hat Inter n et F ax Can Do This section i ntroduces the functi ons of the Internet Fax feature. The Interne t Fax features do es not only of fer sending and receiving Email but forwar ding fax documents via a telephone l ine or broadcasting them via a rel ay sta tion. Sending Email A scanned document can be transmitted t[...]

93 Chapter 5 Internet Fax Receiving Email When this machine rec eives Email from an Int ernet Fax or f rom a computer , it st arts print i ng the Em ail automatical ly . If the Email has an att ached file i n a format that is not supported by the machine, an error message is print ed to alert you t hat the machine cannot prin t the Email. z For ins[...]

94 Chapter 5 Internet Fax Relay Transmission The Internet Relay ed T ransmission Feature can save your ti me and transmission cost s if you need to send the same document s to multipl e G3 fax mac hines. This is especially true if the transmiss ions are long dist ance. Y ou can send documents to any G3 fax machine by using the Inter net via a LAN f[...]

95 Chapter 5 Internet Fax Message Delivery No tice (MDN) If the sender (Inter net Fax) desires a processing confir mation, it must req uest a Message Deliver y Notice when sending the message it self to a device supporting this noti fication funct ion. Several Email applic ations such as Eudora and Outlook Express support and are able to respond to[...]

96 Chapter 5 Internet Fax Direct Internet Fax Transmis sion (Using Direct SMTP) Email is normally dis t ributed by an SMTP mail server using Simple Mail T ransfer Prot ocol (SMTP). In common cases only Email and web servic e from the Internet are permit ted into the corporat e intranet, and corporate net work admini strators are extremely unwi l li[...]

97 Chapter 5 Internet Fax Memo[...]

98 Chapter 5 Internet Fax Tips f or Inter net F ax Y our machine uses t he same communication pr otocols as Email: the Simple Mai l T ransfer Pro t ocol (SMTP). The dif f erences f rom a standard G3 fax communicat ion using the Public Swit ched T elephone Network (PSTN) are a s follows.  Differences betwee n Internet Fax a nd Fax S t ations on t[...]

99 Chapter 5 Internet Fax  Dual Port Communication Y our machine has dual port cap ability a llowing simult aneous G3 Fax Communic ation over a telephone line (PSTN) and LAN Communicati on.  T ransmission Re solution In view of PC transmission, the standard setting of the resolut ion is set to “ Fine ” mode. If r equired, this setting can[...]

100 Chapter 5 Internet Fax Pr eparing to Use Inter net F ax T o use the Inter net Fax feature, your machine needs to be set up properly on your network. Ple ase contact your network admi nistrator for act ual network setup. Copy the Import ant Informati on form found at the end of Operating Instructi ons (For Setting Up) and ask your ne twork admin[...]

101 Chapter 5 Internet Fax  Sending Ema il (This machine Other Intern et Fax mach ine or PC) This m achine Other In ternet Fax machine or PC LAN or SMTP Serv er POP Serve r PC Internet F A X Internet F AX[...]

102 Chapter 5 Internet Fax Sending an Email Pr ocedur e The basic o peration to send an Email i s as fol lows: z Email A ddresses an d Fax S tations can be mixed whi le entering the destin ations. Email would be tr ansmitte d to an E mail Add ress destina t io n, whil e nor mal fax docum ents woul d be tr ansmit ted to a fax d estinati on. 1 Place [...]

103 Chapter 5 Internet Fax 3. Select “ Email ”. 4. Enter an Email A ddress by select ing “ Keyboard ” or select a prepro gramm ed Email Addre ss. z Refer to Enter ing an Email Ad dress (s ee page 104). z Refer to Using Cc, Bcc and From (s ee page 1 12) . 5. Press the Start key . The or iginal(s ) are stored into memo ry with a file num ber [...]

104 Chapter 5 Internet Fax Entering an Email Ad dr ess Email Address es can b e entered by any of t he foll owing metho ds: Using the Onsc reen Keybo ard Using the Address Book Use a Key Name (See page 106) Search through “Fav orites” (S ee page 106) Use Gro up Dialing ( See page 107) Searchi ng for Destinations Search through the A ddress Bo o[...]

105 Chapter 5 Internet Fax Using the Onscre en Keyboard T o enter an Email Address direct ly from the onsc reen keyboard, foll ow the step s below: 1 Follow th e step 1 a nd 2 on p age 10 2. 2 Select “ Email ”. 3 On the Email scree n, select “ Keyboard ”. 4 Ente r an Emai l Addr ess, an d then select “ OK ”. z Each E mail Add ress can b[...]

106 Chapter 5 Internet Fax Using the Address Book  Use a K ey Nam e If an Email Address is pr eprogrammed in the address book, it can be selected by using a Key Name. z T o us e the addre ss book, it is nece ssary to have Email A ddresses added to t he address book in Function Parameters. R efer to Adding an Email Address to Address Book (see pa[...]

107 Chapter 5 Internet Fax  Use Group Dialing For trans mission to multipl e destinat ions with group dialing, fol low the step s below . z T o use a Group button, group dialing n eeds to be programmed i n Function Pa rameters. Refer to Setting for Group Dia ling (see page 175). 1 Follow th e step 1 a nd 2 on p age 10 2. 2 Select “ Program/Gro[...]

108 Chapter 5 Internet Fax Searching for D estinat ions  Search through the Address Book (Local Searc h) The Email Address of a re mote st ation progra mmed in the address book can be sea rched by it s entry na me . 1 Follow th e step 1 and 2 o n page 10 2. 2 Select “ Sear ch ”. 3 Enter th e characte r string you want to search for . z For u[...]

109 Chapter 5 Internet Fax  Search through the LDAP server (LDAP Se arch) LDAP search is a feat ure that searc hes through the addr ess book on an LDAP Server on a networ k for fax numbers or Email Ad dresses. T o find out whether th e LDAP search feature work s in your part icular envi r onment, cont act your network adminis trator . z An LDAP [...]

110 Chapter 5 Internet Fax 6 Choose a de stination, and the n select “ OK ”. z Only one Emai l Address can be s elected a t a ti me. z Y ou can s witch be tween the Em ail Addre sses and fax num bers list by s electing “ Email ” or “ Fax Number ” button on the screen . z Select or to scroll through the search result s. z Select “ Deta[...]

111 Chapter 5 Internet Fax Memo[...]

112 Chapter 5 Internet Fax Using Cc, Bcc and F r om When creating an Email, you have the opti on of setting Cc and Bcc as its dest inations and ent ering a subject. If the use of From has been enabled in Funct ion Parameters, the machine can t ransmit an Email with Em ail Ad dres ses en tere d in From other than its own Email Address. z Cc ........[...]

113 Chapter 5 Internet Fax Setting Cc and Bcc T o se t Cc and Bcc as Email des tinations , foll ow the step s below: 1 On the Email scree n, select “ Cc ” or “ Bcc ”. (See p age 103 and page 1 12) 2 Selec t an Em ail Addr ess, an d then select “ Cl ose ”. z For ins tructions on how to set an Emai l Address , refer to Entering a n Email [...]

114 Chapter 5 Internet Fax Setting From field The From fie ld is pr eset in the Machine, you can change the From field by selecting “ From ” on the Em ail sc reen . T o s et From field, foll ow the steps bel ow: If “ 145 Sende r Selection ” is set to “ Va l i d ”, you can preset up to 25 sender names. Y ou can select from the sender li [...]

115 Chapter 5 Internet Fax Setting Subject Every ti me you send Email, yo u can enter it s subject manuall y . T o enter a subject, follow th e steps bel ow: z Default S ubject is p reset if “ 2 1 Default Subject ” has been set in Function Parameters (Fax/Em ail Settings> User Paramete rs). For programmin g instruction s, refer to Fax/Email [...]

116 Chapter 5 Internet Fax Setting a File T ype and a Filename Documents can be scanned in to a PDF or TIFF format, and renamed as well. z Internet Fax do es not support the PD F format. If a doc ument is transmi tted to Internet Fax with the PDF form at, the Int ernet Fax at the recei ving station wou ld be unab le to print t he images , resultin [...]

117 Chapter 5 Internet Fax 7 Enter a filename, and then select “ OK ”. z The fi lename ca n be up to 2 0 characters long. z For usi ng the onscree n keyboard , refer to Before St arting in the O peratin g Instru ctions (For Function Parameters) on the provi ded CD-ROM. z If yo u make a m istake, selec t “ Back Sp ace ” to delete one charac [...]

118 Chapter 5 Internet Fax Emailing a Ledger-Sized Document Receiving s tati ons may no t rece ive large documents depen ding on the ir recording ca pabili ty (p aper size). If you want to transmit a document l arger than A4/l etter , such as a ledger size, by using the I nternet Fax feature, check the paper size cap abilit y of the receiving stati[...]

119 Chapter 5 Internet Fax 5 Select “ Ledger Ema il XMT ”. 6 Select “ On ”, and then select “ OK ”. 7 Set an Em ail A ddress. z Refer to Enter ing an Email Ad dress (s ee page 104). 8 Press the Start key . The or iginal(s ) are stored into memo ry with a file num ber . Then starts email trans mission. The docum ent is transmitte d at th[...]

120 Chapter 5 Internet Fax Setting Messa ge Deliv er y Notice (MDN) T o enable Mess age Delivery Notice feat ure, follow the pr ocedures below . z S tandard s etting of “ 17 3 Delivery Not ice ” can be changed in Func tion Parame ters (Fa x/Email Se ttings> Fax Parame ters). For instructi ons on how to c hange the standard se tting, ref er t[...]

121 Chapter 5 Internet Fax 7 Set an Em ail A ddress. z Refer to Enter ing an Email Ad dress (s ee page 104). 8 Press the Start key . The ori ginal(s) are stored into memo ry with a file n umber . Then st arts email tr ansmis sion. When the Email is opened at th e receiving station, a d elivery n otice wil l be Email ed autom atically .[...]

122 Chapter 5 Internet Fax W hen E-mail T r ansmission F a ils If the Emai l fail s to reach its destination, an error mail is retur ned from the mail server and is pri nted on the machine. The error mail incl udes an error message and the i m age of the firs t page of the transmitt ed document to alert the sende r the conditions of the failure. Fa[...]

123 Chapter 5 Internet Fax Using a Completion Notice Using Completi on Noti ce feature , completi on of sending Email or fax tra nsm iss ion is in formed to your computer . z Before u sing this f unction, ins tall the Panaso nic Docu ment Manag ement Syst em and PC L Printer Driver , and then set u p the each software. z Refer to C ompletion Notice[...]

124 Chapter 5 Internet Fax R eceiving a n Email If the machine connect s to a network as a POP Clie nt, it can receive Email eith er automatical ly or manually . The Email rec eption method from a POP Server vari es depending o n the POP settings programmed in Function Parameters. Configure to Rece ive Email Program the following p arameters in Fun[...]

125 Chapter 5 Internet Fax Receiving Email Manually Wit h “ 147 Auto POP Receive ” set to “ Inva lid ” in Functi on Parameters (Fax/Email Setti ngs> Fax Parameter s), Email is recei ved manually . z With PO P acquisi tion interval set betwee n 1 and 60 minutes, q ueries are tr ansmitt ed to the POP Server periodic ally to che ck for new [...]

126 Chapter 5 Internet Fax Receiving Email w ith the Program Key This function allo ws others to share your machine to ret rieve their Emails from the POP Server by preprogramming t heir POP User Names and POP Passwords into t he Program Keys. They wi ll be able to re trieve t heir Email s by simpl y pres sing the a ssociated Program Key . z If sec[...]

127 Chapter 5 Internet Fax Memo[...]

128 Chapter 5 Internet Fax R eceiving a n Email on a Computer This section explai ns how to receive Emails tr ansmitted from th e machine to a computer , and also explains the Emails for warded from the machine to a computer . Receiving Email on Your Computer A sample screen shot of a mailer that has received Email from Internet Fax is shown below [...]

129 Chapter 5 Internet Fax Opening Email When you ope n an Email received from Int ernet Fax, the screen as shown below is displayed. z For your reference, th e above e xample is from Windows M essagin g running un der Micro soft ® Windows. z T o run the Viewer , plea se refer to your ap plication's User Manual . The attached f ile is com pos[...]

130 Chapter 5 Internet Fax Inbound R o uting What is Inbound Routing? Using the Inbound Routi ng feature, your machi ne can rout e document s received from a G3 f ax machine to Email Address(s) or t o Internet Fax machine( s) connected t o a LAN as an Email, a s well as to other G3 Fax machine(s) over the tel ephone line. z For mor e details on the[...]

131 Chapter 5 Internet Fax Routing Setup Flow Before the inbound rou t ing feature can be used, the Function Parameter s and address book programming i s requir ed. Configure your machine for Inter net Fax (see p age 100) Set required p ara meters to “V a lid” in F unction P arameters T o use sub-add ressing.................... ....... Set “ [...]

132 Chapter 5 Internet Fax Settings for Inbo und Routing T o use the inbound routi ng feature, program the following p arameters to meet the type of routing in Fun ction Para mete rs (Fa x/Ema il Se ttings >Fax Pa ramet ers): z For mor e operationa l details, refe r to Fax/Email Settings in the Oper ating Instr uctions (Fo r Functio n Parameter [...]

133 Chapter 5 Internet Fax Programm ing the Address Book for Inbound Routing T o use the inbound routi ng feature, program the tr ansferring destinati on in the address book. z For ins truction s on how to re gister the a ddress bo ok, refer to Address Book (see page 164). 1 Press the Function key . 2 Select “ Fax/Ema il Settings ”. 3 Select ?[...]

134 Chapter 5 Internet Fax 7 Enter a Key N ame, and then select “ OK ”. z Key Nam es are use d to sele ct the destin ations on the touch-pa nel display . z For usi ng the onscr een keyboa rd, refer to Before St arting in the O peratin g Instructions (For Fun ction Paramete rs) on the pro vided CD-ROM. 8 Select “ IFax ”, and then se lect “[...]

135 Chapter 5 Internet Fax 11 T o enab le routing by a nu meric I D, enter a numeric ID, and then select “ OK ”. z This sc reen appear s when “ 153 TSI Routing ” has be en set to “ Va l i d ” in Fu nct ion Parameters (Fa x/Email Setti ngs>Fax Parameters) . z Pres s Reset key to return the m achine to the init ial screen of the curren[...]

136 Chapter 5 Internet Fax Using the R elay F e a tur e What is the Relay Feature? From your PC or your machine, y ou can send doc uments to the End Receiv ing S tation(s) via an Internet Rel ay S tation. After the Relay S tati on completes it s transmission to the End Receiving S tati on, your PC or your machine receiv es a COMM. Journal fr om the[...]

137 Chapter 5 Internet Fax Relay S t ation • Sends Email receive d from the initial sendi ng stat ion to an end receiving stat ion (a fax st ation connecte d to the telephone line: Ex: S tockholm/Berlin/ Rome) as a fax document. If multipl e end receiving st ations are specified, the Email is broadcasted to them. • Each time a relay stat ion co[...]

138 Chapter 5 Internet Fax Setting up a Relayed Transmission Network This section explai ns how to set up a relayed broadc asting network.  What is the Hardware C onfiguration? A relay net work needs the fol lowing ki nds of equi pment: • Internet Fax or computer (Ini tial Sending S tation) • Internet Fax supporting th e rela yed transmissio[...]

139 Chapter 5 Internet Fax Example of a Relayed Transmis sion Network An example of a relayed trans mission net work using relay stat ions at two locat ions is shown bel ow . • This network has an in itial se nding statio n (New Y ork) connected to relay stat ions (London and Singapore). • Documents are transmi tted from the relay st ations (Lo[...]

140 Chapter 5 Internet Fax Sample Entries in Address Book  T able 1: Initial Sending St ation (New Y ork) z T elep hone numbe r : 212 1 1 1 1 234 z Email ad dress (S MTP) : ifax@ newyork.panas onic.co m z Host name : newyork z Relay X MT pass w ord : u sa-rly  T able 2: Relay St ation (London) z T elep hone numbe r : 71 1 1 1 12 34 z Email A [...]

141 Chapter 5 Internet Fax  T able 3: Relay S t ation (Singapore) z T elephon e number : 65 1 1 1 1234 z Email Ad dress (S MTP) : ifax@si ngapore.pana sonic.co .sg z Host name : singapore z Relay XMT password : sg-rly St ation Name Email Address/T elephone Number Relay Station Address London ifax@ london.p anasoni c.co.uk S tockholm 46 8 1 1 1 1[...]

142 Chapter 5 Internet Fax Function Parameters for Re lay Stations Program the following p arameters to use this machine as a relay stati on in Function Parameters: Item Required function Para meters Explanat ion 1 Fax Par ameters “ 142 Rel ay XMT “ Select ing whet her the ma chine will ac cept and perform G3 relay ed transmis sion. • Invalid[...]

143 Chapter 5 Internet Fax For more Function Parameters d etails, refer to Fax/Email Settings in the Oper ating Instr uctions (Fo r Functio n Parameter s) on the prov ided CD-ROM. Settings for Initial Sending S tation T o use the machine as an initia l sending st ation, prog ram the foll owing pa rameters in Functi on Parameter s: 5 User Para meter[...]

144 Chapter 5 Internet Fax Adding End Receiving S tations for Relayed Transmission Y ou can add end receiving stations to the Address Book by the followi ng procedure. z If broad casting to multiple e nd receivi ng stations is requir ed, use g roup dialin g. (See page 175) z “ 140 LAN RL Y XM T Request ” mus t have bee n set to “ Va l i d ”[...]

145 Chapter 5 Internet Fax 6 Ente r a station n ame, an d then select “ OK ”. z Enter a station name up t o 15 char acters. z For usi ng the onscree n keyboard , refer to Before St arting in the O peratin g Instru ctions (For Function Parameters) on the provi ded CD-ROM. 7 Enter a Key Name, and then select “ OK ”. z Key Nam es are displ aye[...]

146 Chapter 5 Internet Fax R elayed T r ansmission F r om Inter net F ax Documents can be tran smitted to fax st ations on the telephone line via Inter net Fax relay st ations. 1 Place Orig inal(s). z Refer to Placin g Originals (F acsimile/Interne t Fax) in t he Opera ting Ins tructions (For Basic Opera tions) of p rovided boo klet. 2 Press the Fa[...]

147 Chapter 5 Internet Fax 7 Select an en d receiving station to which t he relay st ation rela ys. z For ins tructions on how to en ter destina tions, refer to Entering a Destinat ion (see page 16) . z Mult iple stations can be progra mmed as end receiv ing st ations . 8 Press the Start key . Email is sent to the relay station , together with the [...]

148 Chapter 5 Internet Fax R elayed T r ansmission F r om PC Using your Email applicat ion, you can send any document(s ) from your PC as a TIFF-F att achment to one or multiple G3 Fax machines aut omatically thro ugh the Intern et Relay S tation. The Internet Relay S tation (your machine) must be properly setup with all the required paramete rs. I[...]

149 Chapter 5 Internet Fax Requesting a Relayed Transmission from a Computer Requesting a relayed transmi ssion, fill the field in your mailer that corresponds to the dest i nati on (T o) in the fol lowing manner: Sample entry: sg-rly#81331 1 1234@singapore.p anasonic.co.sg z When re layed tr ansmission completes , a comm unicatio n journal i s Ema[...]

150 Chapter 5 Internet Fax Convenient Application Software  TIFF Converter The TIFF conver ter is an application that conv erts fil es created i n another appl ication to the Internet Fax-ready TI FF format. Files create d by MS-Wo rd or Excel (*.doc and *. xls) cannot be transmit ted to Inter net Fax as Email attach m ent s in t heir original f[...]

151 Chapter 5 Internet Fax Memo[...]

152 Chapter 5 Internet Fax R esult of R elay ed T r ansmission When the rel ayed transmission feature i s used, t wo report s as desc ribed below are t ransmitted from the relay st ation to the initia l sending st ation and administ rator's computer conf irming the results of a relayed t ransmission.  Relayed T ransmission Report (communica[...]

153 Chapter 5 Internet Fax  Fax Relay Log E mail Each time a relay stat ion complet es a transmission, it Emai ls a Fax Relay Log to the administ r ator computer that is preprogrammed in “ 37 Manager's Email Addr ”. (9) Number of p ages transmitte d or received The 3- digit num ber is the number of p ages s uccessf ully transmitte d or [...]

154 Chapter 5 Internet Fax Useful T er m s to R emember DHCP (Dynamic Host Configuration Protocol) DHCP is a protocol for dynamically assigning IP a ddresses to Int ernet Fax and cl ient PCs. With DHCP , an Interne t Fax can automatic ally acquire a unique IP a ddress each time i t connec ts to a net work making IP address management an easie r tas[...]

155 Chapter 5 Internet Fax Memo[...]

156 Chapter 6 Handling Co mmunication Rese rvation Files Chapter 6 Handling C ommunication Reservation F iles Editin g a Communica tion R eser va tion File Y our machine has a document image memory which enables you to reserve memory trans mission, memory deferr ed transmiss i on, m emory poll ing and so on. After reserving the communica tions in m[...]

157 Chapter 6 Handling Co mmunication Rese rvation Files Reading the Reserv ation Report Items cover ed in the reservation repo rt are as fol lows: No. Item Explan ation (1) Fil e Number If the fil e is now being ex ecuted, a n “*” is ind icated on the lef t of the file numbe r . (2) Communication T ype Communi cation type (for e xample, polle [...]

158 Chapter 6 Handling Co mmunication Rese rvation Files Editing Communication Reservations T o change the st art time and/or stati ons in a communication fi le, follo w the steps belo w . z Communic ation r eservation s for the doc uments bein g transmitte d cannot b e modifie d. 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Edit[...]

159 Chapter 6 Handling Co mmunication Rese rvation Files 7 Edit the destination. z T o d elete a desti nation(s) , select “ Dele te ", and then go to step 9 . z T o a dd destin ation(s), select " Add ", and then go to step 8. 8 Selec t the d estinat ion, an d then s elect “ OK ”. 9 When the ch ange completes, select “ OK ”.[...]

160 Chapter 6 Handling Co mmunication Rese rvation Files Deleting a Communicatio n Reservation File T o delete the file in memory , follow the steps bel ow . z Y our machi ne cannot delete the file while i t is bein g sent. 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Edit File Mode ”. 4 Select “ Delete File ”. 5 Select a c[...]

161 Chapter 6 Handling Co mmunication Rese rvation Files Printing a Communication Reservation File Communication reservation files stored in memory c an be print ed. z Y our machi ne cannot p rint the doc ument whil e it is bei ng sent. 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Edit File Mode ”. 4 Select “ Print Fi le ”.[...]

162 Chapter 6 Handling Co mmunication Rese rvation Files Adding Documents to a Com munication Reservation File Documents can be added to a communi cation r eservation file s tored in me mory . z Y our machi ne can not add document into the fi le while it is being sent, waiting to redial, or trying to send the incomp lete file. 1 Place the additi on[...]

163 Chapter 6 Handling Co mmunication Rese rvation Files Resending an Inc omplete Document Wit h “ 31 Incompl ete File Save ” set to “ Va l i d ” in Function Parameter s (Fax/Email Settings> Fax Parameters), documents that could not be transmitted due t o a communication er ror (suc h as the remote stati on busy or not r esponding) c an [...]

164 Chapter 7 Program De stinations / Program Keys Chapter 7 Progra m Destinations / Pro gram Keys Addr ess Book What is Address Book? With the fax numbers or Email Addresses of r emote st ations programmed i n the addres s book, the stati ons can be selected with a single operat ion on their but ton appeari ng on the touch-panel di splay . For ins[...]

165 Chapter 7 Program De stinations / Program Keys Adding a Fax Number into the Address Book T o add a fax number to the address book, fol low the step s below: z For ins tructions on how t o edit th e station in the addres s book, r efer to Editing Addr ess Book (see page 1 69). z For ins truction s on how to del ete the statio n from the address [...]

166 Chapter 7 Program De stinations / Program Keys 7 Enter Key Name, and then select “ OK ”. z Key Nam es are use d to sele ct destin ations on th e touch-panel d isplay . z For usi ng the onscr een keyboa rd, refer to Before St arting in the O peratin g Instructions (For Fun ction Paramete rs) on the pro vided CD-ROM. 8 Select w hether to add [...]

167 Chapter 7 Program De stinations / Program Keys Adding an Email Address to Address Book T o add an Email Address to the address book, follow the step s below: z For ins tructions on how t o edit th e station in the addres s book, r efer to Editing Addr ess Book (see page 1 69). z For ins truction s on how to del ete the statio n from the address[...]

168 Chapter 7 Program De stinations / Program Keys 7 Enter a Key N ame, and then select “ OK ”. z Key Nam es are use d to sele ct destin ations on th e touch-panel d isplay . z For usi ng the onscr een keyboa rd, refer to Before St arting in the O peratin g Instructions (For Fun ction Paramete rs) on the pro vided CD-ROM. 8 Select “ IFax ”,[...]

169 Chapter 7 Program De stinations / Program Keys Editing Address Book T o edit the st ation in the address book, follow the step s below: 1 Press the Function key . 2 Select “ Fax/Ema il Settings ”. 3 Select “ 00 A ddress Book ”. 4 Select “ 03 M odify S tat ion ”. 5 Sel ect the stat ion you want to edit , and then select “ OK ”. z[...]

170 Chapter 7 Program De stinations / Program Keys Deleting a Destination from Address Book T o delete a remote st ation from the addr ess book, follow the step s below: 1 Press the Function key . 2 Select “ Fax/Email S e ttings ”. 3 Select “ 00 Address Book ”. 4 Select “ 04 Dele te St ation ”. 5 Select th e st atio n you wa nt to delet[...]

171 Chapter 7 Program De stinations / Program Keys Printing the Address Book List T o print the address book l ist, follow the s teps below: z The add ress book list ca n also be printed by selecti ng “ Print Out ” in “ More Me nus ” (see page 1 92). z For mo re details abo ut items i n the addr ess book l ist, refer to Reading Address Bo o[...]

172 Chapter 7 Program De stinations / Program Keys Pr og r am K eys What is Program Keys? There are t hree ways t o use progr am key as f ollows:  Using for Program Dialing Y ou can set communication sequences or destinations whi c h you oft en use.  Using for Group Dialing Multiple dest inations can be sele cted from the address book and pre[...]

173 Chapter 7 Program De stinations / Program Keys Setting for Program Dialing T o prog ram a communicat ion feature on program key , follow the steps bel ow: z For ins truction s on how to edi t preprogr ammed statio n, refer to Editing Address Book (see page 169). z For instr uctions on how to delete preprogr ammed station, re fer to Deleting a D[...]

174 Chapter 7 Program De stinations / Program Keys 7 Progra m each desired fea ture. z Deferred C ommuni cation T ransmit (Se e page 50) Polling ( See page 52) z Polling ( See page 54) z Advanc ed Commun ication MailBo x (See page 58) Sub Add ress Transmit (See page 6 6) 8 Press the Start key . The prog ram dial i s programmed. z Press Reset k ey t[...]

175 Chapter 7 Program De stinations / Program Keys Setting for Group Dialing T o program multipl e destinations on progr am key , follow the steps below: z For ins truction s on how to edi t preprogr ammed statio n, refer to Editing Address Book (see page 169). z For instr uctions on how to delete preprogr ammed station, re fer to Deleting a Destin[...]

176 Chapter 7 Program De stinations / Program Keys 7 Select th e destinati ons to be progra mmed, and th en select “ OK ”. The grou p dialin g is progr ammed. z Press Reset k ey to return t he machine to the ini tial screen of the current acti ve mode.[...]

177 Chapter 7 Program De stinations / Program Keys Editing a Group Dialing T o edit a group dialing, follow the steps below: 1 Press the Function key . 2 Select “ Fax/Ema il Settings ”. 3 Select “ 01 Progr am Keys ”. 4 Select “ 03 Modify Group Di al ”. 5 Selec t the Group Dial butt on you want to edit, and then sele ct “ OK ”. z Sel[...]

178 Chapter 7 Program De stinations / Program Keys 8 Select th e destin ation to be progra mmed, and th en select “ OK ”. z Press Reset k ey to return t he machine to the ini tial screen of the current acti ve mode.[...]

179 Chapter 7 Program De stinations / Program Keys Memo[...]

180 Chapter 7 Program De stinations / Program Keys Deleting the Program Key setting T o delete a program dialing or group diali ng destination, fo llow the st eps below: 1 Press the Function key . 2 Select “ Fax/Email S e ttings ”. 3 Select “ 01 Progr am Keys ”. 4 Select “ 04 Delete Program/G R P ”. 5 Select a prog ram Key , and then se[...]

181 Chapter 7 Program De stinations / Program Keys Printing the Program List T o print the program list, follow the st eps below: z The pr ogram lis t can als o be printed by sele cting “ Print Out ” in “ More Menus ” (see page 194). z For more details abo ut the items i n the progr am list, re fer to Reading Program List (see page 195). 1 [...]

182 Chapter 7 Program De stinations / Program Keys Programming Em ail Manual Reception on Pro gram Keys When this machi ne is co nnected to a POP Server , POP Account name and passw ord other than the machine’ s one can be programmed for a program key to receive Emails. T o enter an Email Address and a p assword, foll ow the steps belo w : z If y[...]

183 Chapter 7 Program De stinations / Program Keys 8 Enter the p assword, and th en select “ OK ”. 9 Select “ Invalid ” or “ Va l i d ”, and then select “ OK ”. The P OP reception feature i s program med. z Pres s Reset key to return the m achine to the init ial screen of the curren t active mod e. Invalid Selec t to leave Emai l on[...]

184 Chapte r 8 Reading R eports/Li sts Chapter 8 Reading Repo rts/Lists T r ansaction J our nal The “Journal” i s a record of the last 200 transact ions (a transact ion is recorded each time you send or receive a document) . It is pri nted out aut omatically after every 200 trans actions or you can pr int or view it manually by usi ng the follo[...]

185 Chapte r 8 Reading R eports/Li sts Viewing Communication Re sults on Touch-Panel Display T o view the communication resul ts on the touc h-panel display , follow the steps below: 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Prin t Out ”. 4 Select “ Journal ”. 5 Select “ XM T Only (V iew) ” or “ All (V iew) ”. Co[...]

186 Chapte r 8 Reading R eports/Li sts Reading Transaction Journal Items in the transacti on journal are listed below . No. Item Explanat ion (1) Printout date The date a nd time at whi c h the Tran saction Journal print ed. (2) Print out time Printout time . (3) J ourna l number Journal number . (4) C ommun ication resu lt “OK” in dicates that[...]

187 Chapte r 8 Reading R eports/Li sts (5) Pages Number of pages transm itted or receive d . The 3-digit numbe r is the n umber of p ages s uccessf ully transmitte d or received. When the documents are sto red into th e memory , two 3-dig it numbers w ill appear . The first 3-digit numb er represen ts the number of p ages su ccessf ully transmitted[...]

188 Chapte r 8 Reading R eports/Li sts Communica tion J our nal This is a report that is prin ted at the end of each t ransaction to keep a re cord of t he communicat ion result . • A communication journa l is printed when the “ 12 Comm. Journal (HOME) ” has been set to “ Always ” or “ Inc On ly ” in F uncti on Pa ramet ers (F ax/Em a[...]

189 Chapte r 8 Reading R eports/Li sts Items that are cover ed in the communication journal are lis ted below . No. Item Explanati on (1) Indication o f communi cation mod e Indicati on of communicat ion mode. (2) S tart time of communi cation S tart tim e of com municati on. (3) End tim e of communi cation End time of communica tion. (4) File numb[...]

190 Chapte r 8 Reading R eports/Li sts (6) C ommun ication resu lt “OK” indicate s that the co mmunic ation was succe ssful. “Busy” indicates that the commun ication h as failed beca use of busy line. “S top” indicate s that STOP was p ressed du ring communic ation. “P-OK” indicate s that memo ry overflo w occurred whil e storing th[...]

191 Chapte r 8 Reading R eports/Li sts Memo[...]

192 Chapte r 8 Reading R eports/Li sts Addr ess Book List This secti on explai ns how to p rint and read t he address book li st. Printing Address Book List T o print an address book li st, foll ow the steps bel ow: The add ress book list can a lso be pri nted by prog ramming “Fa x/Email Settings> Fax Param eters” in Function Parameters. 1 P[...]

193 Chapte r 8 Reading R eports/Li sts Reading Address Book List Items in the address book list are listed below . No. Item Explanati on (1) The first letter of st ation name reco rded in your mach ine The first letter of st ation nam e recorded in y our machine. (2) Key name recorded i n the mach ine Up to 15 cha racte rs (3) S tation nam e recor [...]

194 Chapte r 8 Reading R eports/Li sts Pr og r am List This secti on explai ns how to p rint and read t he program l i st. Printing Program List T o print the program list, f ollow the steps below: The prog ram list c an also b e printed by programm ing “Fax/ Email Setti ngs> Fax Paramete rs” in the Function Parameters. 1 Press the Fax key .[...]

195 Chapte r 8 Reading R eports/Li sts Reading Program L ist Items in the progr am list are listed bel ow . No. Item Explanati on (1) Key name Key name. (2) Progr am name Up to 15 chara cters (3) Ty pe of communicati on “Grou p” indica tes that the Program key is programm ed as a g roup key . “POP” indi cates tha t the Program key is progra[...]

196 Chapte r 8 Reading R eports/Li sts F ax P ar ameter List This secti on explai ns how to p rint and read the fax par ameter list. Printing Fax Parameter List T o prin t the fax paramet er list, follow the steps bel ow: 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Print O ut ”. 4 Select “ Fax Pa rameter List ”. The fa x p[...]

197 Chapte r 8 Reading R eports/Li sts Readi ng Fax Parameter Lis t Items in the fax p arameter list are listed below . No. Items Explanati on (1) Param eter number Parameter number . (2) Description “(HOME)” me ans home posi tion setti ng. (3) Selection Selectio n. (4) C urrent setti ng “----” indic ates the c ode or p a ss word is not se [...]

198 Chapte r 8 Reading R eports/Li sts Individual XMT J our nal This secti on explai ns how to p rint and read t he indivi dual XMT jour nal. Printing Individual XMT Journal T o print the indivi dual XMT journal, foll ow the step s below: 1 Press the Fax key . 2 Select “ More Menus ”. 3 Select “ Print O ut ”. 4 Select “ IND. XMT Journal ?[...]

199 Chapte r 8 Reading R eports/Li sts Reading Individual XMT Journal Items in the individual XMT j ournal ar e listed bel ow . No. Item Explanati on (1) Date/T ime The d ate and time wh en the in dividual XMT jo urnal is printed. (2) Jo urnal No . Journal num ber . (3) Comm. Result Communi cation result. (4) Page (s) Number of pages transm itted. [...]

200 Chapter 9 Solving Problems Chapter 9 Solving Problems Tips f or Solving Pr oblems If you encounter the problems, ple ase check following items. Problem Sympto m Action Refer to While sending A docume nt does not feed, or mul tipl e pages ar e fed at the same time. • Check that th e document d oes not h ave st aples or c lips att ached to i t [...]

201 Chapter 9 Solving Problems While rece iving Paper out An error mas sage will appea r on the display if the mach ine has run o ut of the p aper whi le receivin g a do cument. L oad p aper . Paper jam If p aper jam occurs , an error c ode is d isplayed. Remo ve the ja mmed pap er . Operatin g Instructions (For Basic Op eration s) Paper does not f[...]

202 Chapter 9 Solving Problems Inf or mation Codes In the event of communication f ailures, I nformation Codes appear i n the transmi ssion result or in the transacti on journal. When an Informati on Code is displayed, t ake necessary action as recommended in t he table below . For defin itions of the Information Code not found here, ref er to t he[...]

203 Chapter 9 Solving Problems 407 No confirm ation from the receivi ng stati on for the previous pa ge sent. W ait a few minu tes and s end again. 408/409 Rem ote si de confi rmation of prev ious page is i llegi ble. W ait a few minu tes and s end again. 410 Communi cation aborted by the transmit ting side. Check with the other p arty . 41 1 Polli[...]

204 Chapter 9 Solving Problems 540/541/5 42/ 543/544 Communic ation erro r occurred while t ransmitti ng. Reload the docum ent and send ag ain. Check with the other party . 550 T elep hone line disc onnected . Check with the other party . 552/553/5 54/ 555 Communic ation erro r occurred while re ceiving . Check with the other party . 580 Sub-addres[...]

205 Chapter 9 Solving Problems 718 Page Memory Overflo w occurred while receivi ng printi ng data. The pape r size se lecte d within your applicati on to print is larger than the p aper size loaded i n the cassette(s). Check the document siz e and re solution . Ask origi nator to re-sen d in a sup ported size and resol ution. 719 Received data via [...]

206 Chapter 9 Solving Problems 815 Mailbox is full. Delete c onfidenti al document s. Deleting a Confiden tial Document (Se e page 64 ) 826 The recei ved sub- address i s not preprogr ammed i n the a ddress book. Check entries in the address boo k. Check the entry o f the sub-addr ess of the remote st ation. Address Book (See page 16 4) 870 Memory [...]

207 Chapter 9 Solving Problems Pow e r Fa i l u r e  Power Failure The fax display remai ns off for the duration of a power fa ilure, and you cannot send or receive documents. If a power failure oc curs while s canning a d ocument, th e scan is cancele d. Rescan the document when power recover s. If a powe r failure oc curs while s ending a d oc[...]

208 Chapter 9 Solving Problems Chec king the T elephone Line If you do not hear a dial tone when the " Monitor " is selected af ter press i ng Fax key , or the incoming call does not ri ng on your mac hine (No automatic receive), please chec k telephone line by procedure in below . 1 Unplug the T eleph one Line Cable fr om the tele phone [...]

209 Chapter 9 Solving Problems Memo[...]

210 Chapter 10 Appendix Chapter 10 Appendix R eplac ing the V erification Stamp T o replace the verificat ion st amp, fol low the st eps below: z DZHT00002 7 (for USA and Canada) z DZHT00000 4 (for other c ountries) 1 Open the ADF Cover . 2 Open the In ner Cov er wit h holdi ng the green- label ed tab. 3 Lift up the ADF T ray . 4 Open the Exit Guid[...]

211 Chapter 10 Appendix 7 Reinstall the S tamp Assem bly .[...]

212 Chapter 10 Appendix Glos sar y Te r m Meaning 10Base-T/ 100Base- TX An Etherne t standard for Local Area Networ k (LAN). The 10/1 00 refers to its 10/100 Mb ps bandwid th, the base to si ngle baseb and, and the T to th e T wisted p air . The cable us es two pai rs of un shielded twisted wires. Address Book The Addre ss Book is a c onvenien t di[...]

213 Chapter 10 Appendix Direct SMTP Allows Inte rnet Fax machin es to co mmunicate di rectly with each other withi n the Firewall (Intrane t) without going thro ugh the Mail Serv er , thus a lleviating the burden on the Mai l Server . Disk Dri ve A peripheral storage d evice that hold s, sp ins, reads and writes m agnetic o r optic al disks . It ma[...]

214 Chapter 10 Appendix Group Dialing The a bility to pr ogram many teleph one numbe rs into a singl e stati on so that many loc ations can be dia led in sequen ce utilizing a single keyst roke. Half tone A sc anning te chnique to d istingui s h lev els of gra y from black a nd white. Handsh aking The ex change of a g roup of co ntrol signals th at[...]

215 Chapter 10 Appendix Keypa d A group of n umeric keys loc ated on yo ur Control Panel . LAN (Local Area Network) A Local Area Network is a comput er network system and print er limited to an immediate ar ea, such as an Of fice, Fac tory , and Uni v ersi ty used to in tegrate and exc hange data . LCD Liquid C ryst al Dis play . The dis play area [...]

216 Chapter 10 Appendix PC The Personal C omputer - Quite Simply a c omputer designe d to be used by one perso n at a time. PC Card A credit ca rd sized removabl e module for port able comput ers. PC Card s are u sed to att ach modems, netwo rk ada pters, sou nd card s, radio t ransceivers, s olid stat e disks and hard d isks to a port able compute[...]

217 Chapter 10 Appendix Server A compute r , or a s oftwa re p ackage, that pro vides a specif ic kind of servi c e to c l ient software run ning on other com puters. A single server machin e could have several dif ferent server software p ackag es running on it, thus provid ing many dif ferent ser vers to clie nts on the network. Sleep Mo de The l[...]

218 Chapter 10 Appendix T oner A special typ e of ink used by co py machin es and lase r print ers. T oner co nsist s of a dry , powder y subst ance that is electri cally ch arged so that it ad heres to an in visibl e image that has b een charged o nto a drum, p late, or piec e of paper w ith the opp osite polarity . T ransmissi on Reserva tion The[...]

219 Chapter 10 Appendix Memo[...]

For Se rvice, Call: The foll owing tradem arks and r egistered trademarks a re used throughout thi s manual: Microsoft, Wi ndows, Wi ndows NT , Window s Server , Out look & W indows lo go are either registered trademark s or trademar ks of Micr osoft Corporat ion in the USA and o ther countr ies. Adobe, Ac robat Rea der & Adobe logo are eit[...]