Ricoh 2590 Bedienungsanleitung

Operating Instructions Scanner Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e t o rea d th e Safety Informatio n in "About This Machi ne" before using the ma chine. Sending Scan Files by E-mail Sending Scan Files by Scan to Folder Storing File[...]

Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice. In no event wil l th[...]

i Manuals for This Machine Refer to the manuals th at are relevant to what you want to do with the m achine. Important ❒ Media differ according to manual. ❒ The printed and electronic ve rsions of a manual have the same contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on [...]

ii ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. This manual covers all models, and in cludes descriptions of functions and settings that might not be available on this machine. Images, illustrations, and information about operating systems that are supported might als[...]

iii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i How to Read This Manual .............................................. ....................................... 1 Symbols ........... .............. .............. .............. .............. .............. .....[...]

iv Simultaneous Storage and Sending by Scan to Folder ................................... 55 3. Storing Files Using the Scanner Function Before Storing Files ........................ ..................................................... ................ 57 Outline of File Storage under the Scanner Fu n ction ........................................[...]

v 6. Various Scan Settings Specifying Scan Settings ......................................................... ........................... 99 Items for Specifying Scan Settings .................................................................. 100 Scan Type ............. .............. .............. ................. .............. .............. .[...]

vi[...]

1 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the "Safety Information" section of About This Ma- chine. Indicates important sa fety [...]

2 About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each f unction, see respective chapter s. ❖ Sending scanned files There are several method s you can use to send captured data as files to com- puters. • Sending scan files by e-mail For details, see chapter 1 "Sen ding Scan Fi[...]

3 Display Panel This section explains the two confirmati on displays - Check Modes and Scanned Files Status. You can find explanations about the E-mail screen, Scan to Folder screen, List of Stored Files screen, or Network Delivery Scanner screen in this manual. For de- tails, see "E-mail Screen", "Scan to Folder Screen", "[...]

4 ❖ Check Modes 1. [ Prev. ] Press to return the initial scanner screen. 2. Transmission function icon Displays the icon of the transmission function in use. 3. Sender and Destinations list Displays the sender and transmission or delivery destinations list. Use [ U Prev. ] or [ T Next ] to scroll through the list. 4. Number of destinations Displa[...]

5 ❖ Scanned Files Status 1. Date/Time Displays the time and date transmission was specified by this machine or the time and date when Done, Error, or Cancelled was confirmed. 2. Transmission function icon Displays the icon of the transmission function used. 3. Destination Displays the transmission destination. If you have selected multiple destin[...]

6 Scanner Features This section e xplains Scanne r Features set tings. To display the Scanner Features screen, press the { User Tools / Counter } key. For detailed setting method, see General Sett ings Guide. ❖ Scan Settings Items Description Default Scan Settings Make various basi c settings, such as scan type, resolu- tion, image density, and s[...]

7 ❖ Destination List Settings Items Description Destination List Display Priority 1 Select th e default destination list from the machine's destination list or from th e Destination List managed by the delivery server. This setting is available only when the Network Deliv- ery Scanner function is enab led by the ScanRouter de- livery softwar[...]

8 ❖ Send Settings ❖ Administrator Tools Items Description TWAIN Standby Time Select the machine's response if a client computer tries to use the TWAIN scanner while scanning is in progress. File Type Priority Select whether to send scanned originals as single- page files or as a multiple-page file. For single-page files, select either TIFF[...]

9 1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Int ernet. Before Sending Scan Files by E-mail This section ex plains the necess ary prep arations and the procedure for sending scan files by e-mail. Outline of Sending Scan Files by E-mail This section out lines the fun ction f[...]

Sending Scan Files by E-mail 10 1 Preparation for Sending by E-mail This section explains the preparation an d settings for sending scan files by e- mail. A Connect the machine to the network. Connect the machine to th e network usin g an Ethernet cable or wireless LAN (IEEE 802.11b). B Make the necessary network setting in [ System Settings ] . If[...]

Before Sending Scan Files by E-mail 11 1 E-mail Screen This section explains the screen layo ut when se nding sc an files by e- mail. The function item s displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [] . Keys that cannot be selecte[...]

Sending Scan Files by E-mail 12 1 Basic Operation for Sending Scan Files by E-mail This section descri bes the basic operat ion for sending scan files by e-mail. A Make sure that no previous settings remain. If a previous setting remains, press the { Clear Modes } key. B If the network delivery scanner screen or Scan to Fol der screen appears, swit[...]

Basic Operation for Sending Scan Files by E-mail 13 1 J If necessary, press [ Return Receipt ] to make settings fo r the Return Receipt function. If you select [ Return Receipt ] , the selected e-mail sender wil l receive e-mail no- tification when his/her e- mail is opened by the recipient. K If necessary, specify the e-mail subject. For details, [...]

Sending Scan Files by E-mail 14 1 Reference p.15 “Switching to the E-mail Screen” p.99 “Various Scan Settings” p.110 “Setting for Scanning Sides of Ori ginals” p.112 “Setting of Original Feed Type” p.122 “Setting File Type and File Name” p.16 “Specifying E-mail Destinations” p.28 “Specifying the E-mail Message ” p.27 “[...]

Switching to the E-mail Screen 15 1 Switching to the E-mail Screen This section ex plains how to switch th e screen to the E-ma il screen. If the Scan to Folder screen is being displayed, press [] to switch to the E-mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: A Press [] . B Press [[...]

Sending Scan Files by E-mail 16 1 Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine’s address book • Enter the e-mail address directly • Search the LDAP server for the destination and select i[...]

Specifying E-mail Destinations 17 1 Selecting a destination from the list Select the destination from the destination list. A In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen. If the target destinat[...]

Sending Scan Files by E-mail 18 1 B Using the number keys, enter the fi ve-digit registration number assigned to the required destination folder. If the entered number is less than five digits, press the { q } key after the last number. Example: To enter 00003 Pres s the { 3 } , and then press the { q } key. Searching the machine’s address book f[...]

Specifying E-mail Destinations 19 1 C Enter the beginning of the destination name. To search by e-mail address, en ter the beginning of the address. D Press [ OK ] . E Select a destination. F Select [ To ] , [ Cc ] , or [ Bcc ] . G Press [ Exit ] . Entering an E-mail Address Manually This section ex plains how to ent er an e-mail addre ss manually.[...]

Sending Scan Files by E-mail 20 1 ❒ The e-mail address that is entered di rectly can be registered in the ma- chine’s address book. For details, see "Registering a Directly-Enter ed Des- tination in the Address Book". Reference p.141 “Sending E-mail” p.23 “Registering a Directly-Entered Destination in the Address Book” Selecti[...]

Specifying E-mail Destinations 21 1 F Press [ Advanced Search ] . G Enter a character string related to the destination for a search condition such as [ Name ] , [ E-mail Address ] , [ Fax Number ] , [ Company Name ] , or [ Department Name ] . If you select a search conditi on setting, a soft k eyboard appears. Ent er a text string according to the[...]

Sending Scan Files by E-mail 22 1 Note ❒ The [ Name ] , [ E-mail Address ] , [ Fax Destina tion ] , [ Company Name ] , and [ De part- ment Name ] search conditions that appear in [ Advanced Search ] are regis- tered in the LDAP server. ❒ If you specified [ Search Options ] on [ Program / Change / Delete LDAP Server ] un- der [ System Settings ][...]

Specifying E-mail Destinations 23 1 Registering a Directly-Entered Desti nation in the Address Book This section explains how to register a directly-entered destination in the ma- chine’s address book. You can also regist er a destination sele cted from the LDAP server. A In the destination field, display the destination you want to register. B P[...]

Sending Scan Files by E-mail 24 1 Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: • Select the sender from the sender list • Select the sender by entering the registration number • Se[...]

Specifying the E-mail Sender 25 1 B Select the sender. C Press [ OK ] . Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the ma- chine's address book. A Press [ Attach Sender's Name ] . B Using the number keys, enter the fi ve-digit registration number assigned to [...]

Sending Scan Files by E-mail 26 1 Selecting the Sender by Search ing the Machine’s Address Book This section ex plains how to select the sender by searching th e machine’s ad- dress book. A Press [ Attach Sender's Name ] . B Press [] . C To search by user name, press [ User (Dest.) Name ] . To search by e-mail address, press [ E-mail Addre[...]

Specifying the E-mail Subject 27 1 Specifying the E-mail Subject This section explains how to specify the e-mail subject. The procedure to specify the subject “ [ Urgent ] New product appearance” is ex- plained as an example here. A Press [ Subject / Message ] . B Press [ Attach Subject ] . C Select the subject [ Urgent ] . D Press [ Manual Inp[...]

Sending Scan Files by E-mail 28 1 Specifying the E-mail Message This section explain s how to specify the e-mail me ssage. The message can be created in the foll owing ways: • Select the e-mail message from the l ist • Enter the message directly Selecting a Message from the List You can select a message from the list. Important ❒ The messages[...]

Specifying the E-mail Message 29 1 Manual Entry of a Message You can enter the message manually. A Press [ Subject / Message ] . B Press [ E-mail Message ] . C Press [ Manual Input ] . The soft keybo ard appears. D Enter the message. E Press [ OK ] three times. Note ❒ For details about ente ring the text, see Abo ut This Machine. ❒ For details [...]

Sending Scan Files by E-mail 30 1 Simultaneous Storage and Sending by E-mail This section ex plains how to stor e a file and simu ltaneously sen d it by e-mail. A Press [ Store File ] . B Press [ Send & Store ] . C If necessary, specify the stored file's information, such as [ User Name ] , [ File Name ] , and [ Password ] . For details, s[...]

Sending the URL by E-mail 31 1 Sending the URL by E-mail This section ex plains how to sen d the URL of a scanned f ile by e-mail. Use this function if network restrict ions prevent you se nding attachments by e- mail. A In [ Scanner Features ] , select [ Send URL Link ] under [ Stored File E-mail Method ] . For details about specifying the se ttin[...]

Sending Scan Files by E-mail 32 1 ❒ You can send t he URL by e-mail and simultan eously send it by Scan to Folder. In this case, the file is sent to the Scan to Folder dest ination, not the URL. Reference p.12 “Basic Operation for Sending Scan Files by E-mail”[...]

33 2. Sending Scan Files by Scan to Folder Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder. Outline of Sending Scan F iles by Scan to [...]

Sending Scan Files by Scan to Folder 34 2 Sending files to an FTP server 1. This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provi des file transfer services among computers on the same network. Transferred files are stored on th[...]

Before Sending Files by Scan to Folder 35 2 Sending files to a NetWare server 1. This machine You can send scan files to NetWare fold- ers. To send scan files to NetWare fold- ers, use the NCP protocol. 2. NetWare Server You can use this server to share files over the network via NetWare. By sending im- age data to the server, files can be stored o[...]

Sending Scan Files by Scan to Folder 36 2 B Make the necessary network settings in [ System Settings ] . If you have connected the machine to the network using an Ethernet cable, make the following settings. For de tails, see General Settings Guide. • Specify the machine’s IP address and subnet mask. • Specify the gateway address. •I n [ Ef[...]

Before Sending Files by Scan to Folder 37 2 Scan to Folder Screen This sectio n describes th e screen layout wh en sending scan file s by Scan to Fold- er. The function item s displayed serve as selector keys. You can select or specify an item by pressing it. When yo u select or specify an item on the display panel, it is highlighted like [] . Keys[...]

Sending Scan Files by Scan to Folder 38 2 Basic Operations When Using Scan to Folder This section descr ibes the basic ope rations involve d in using Sc an to Folder. A Make sure that no previous settings remain. If a previous setting remains, press the { Clear Modes } key. B If the network delivery scanner screen or E-mail screen appears, switch t[...]

Basic Operations When Using Scan to Folder 39 2 Note ❒ I f y o u h a v e s e l e c t e d m o r e t h a n one destination, you can press [ U Prev. ] or [ T Next ] next to the dest ination field to scroll th rough the destinations. ❒ To cancel a selected destination, press [ U Prev. ] or [ T Next ] to display the destination in the destination fi[...]

Sending Scan Files by Scan to Folder 40 2 Switching to the Scan to Folder Screen This section ex plains how to swi tch to the Scan to Folder screen. If the E-mail screen is being displayed, press [] to sw itch to the Scan to Folder screen. If the network delivery scanner screen is being displ ayed, switch to the Scan to Folder screen as follows: A [...]

Specifying Scan to Folder Destinations 41 2 Specifying Scan to Folder Destinations This section ex plains how to spec ify Scan to Fo lder destinatio ns. You can send a file by Scan to Fold er by any of the following methods: • Select a destination registered in the machine’s address book • Send a file to a share d network folder • Send a fi[...]

Sending Scan Files by Scan to Folder 42 2 Selecting a destination regist ered in the destination list Select the destination from the destination list. A In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the sc[...]

Specifying Scan to Folder Destinations 43 2 Searching the machine’s address book for the destination and selecting it This section explains how to search th e machine’s address book for the destina- tion and select it. A Press [] . B To search by destination name, press [ Search by Dest. Name ] . To search by path, press [ Search by Folder Name[...]

Sending Scan Files by Scan to Folder 44 2 Sending Files to a Shared Network Folder This section explains how to specify th e destination when sending files to a shared network folder. Important ❒ You must create a shared folder on th e client computer in advance. You can create the shared folder under Wi ndows98/Me/2000/XP, WindowsNT4.0, Windows [...]

Specifying Scan to Folder Destinations 45 2 F Depending on the destination setting, enter the user name for logging on to the client computer. Press [ Manual Input ] on the right side of the user name field to display the soft keyboard. G Depending on the destination setting, enter the password for logging on to the client computer. Press [ Manual [...]

Sending Scan Files by Scan to Folder 46 2 Reference p.142 “Folder transmission” p.54 “Registering the Pa th to the Selected Destination in the Address Book” Specifying the path by browsing the network for destinations You can browse computers on the networ k for the destination folder, and then specify the path. A Press [ Enter Destination [...]

Specifying Scan to Folder Destinations 47 2 F Select the destination folder. When the selected folder has sub-fo lders, the sub-folders list appears. If you cannot fi nd the destination fol der, press [ Up One Level ] , and then search for the folder at that level. G Press [ OK ] twice. Note ❒ If authentication is requi red to acce ss the folder,[...]

Sending Scan Files by Scan to Folder 48 2 Sending Files to an FTP Server This section explains how to specify dest inations when sendin g files to an FTP server. Entering the path to an FTP server manually You can enter the path to an FTP server manually. A Press [ Enter Destination ] . B Press [ FTP ] . C Press [ Manual Input ] on the right side o[...]

Specifying Scan to Folder Destinations 49 2 H Press [ OK ] . I Enter the user name according to the setting at the destinati on. Press [ Manual Input ] on the right side of the user name field to display the soft keyboard. J Enter the password according to the setting at the destination. Press [ Manual Input ] for [ Password ] to display the soft k[...]

Sending Scan Files by Scan to Folder 50 2 Sending Files to NetWare server This section e xplains how to specify dest inations when sending files to NetWare server. The NetWare fo lder of the destinatio n can be specified in an NDS tree or on a NetWare Bindery server, depending on the NetWare environment. Consult your administrator. You can send a f[...]

Specifying Scan to Folder Destinations 51 2 E Enter the path for the folder. If you set the connect ion type to [ NDS ] , the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "vol- ume", and the folder name is "folder", the path will be treevolume.con- [...]

Sending Scan Files by Scan to Folder 52 2 ❒ You can register the path to the dest ination in the machine’s address book. For details, see "Registering the Path to the Selected Destination in the Ad- dress Book". Reference p.142 “Folder transmission” p.54 “Registering the Pa th to the Selected Destination in the Address Book” S[...]

Specifying Scan to Folder Destinations 53 2 F Select the destination folder. G Press [ OK ] twice. Note ❒ If you change the protocol after en tering the path name, user name, or password, a confirmation message appears. ❒ Only folders that you have the read privileges for are displ ayed. ❒ If the language used for the NDS tree or by the NetWa[...]

Sending Scan Files by Scan to Folder 54 2 Registering the Path to the Selected Destin ation in the Address Book Th i s s e ct i o n e x pl a i n s ho w t o r e gi s t e r f ol d e r p a th s y o u h av e e n t er e d m a n u al l y o r specified by browsing the networ k to the machine's address book. A In the destination field, display the des[...]

Simultaneous Storage and Sending by Scan to Folder 55 2 Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. A Press [ Store File ] . B Press [ Send & Store ] . C If necessary, specify the stored file's information, such as [ User Name ] , [ File Name ] ,[...]

Sending Scan Files by Scan to Folder 56 2 Reference p.61 “Specifying File Information for a Stored File ” p.38 “Basic Operations When Using Scan to Folder” p.69 “Sending a Stored File”[...]

57 3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine and then send the stored files by e-mail or Scan to Folder. Before Storing Files This section outlines file storage under the scanner function and provides relat- ed cautions. Outline of File Storage un der the Scanner Function This se[...]

Storing Files Using the Scanner Function 58 3 Note ❒ Stored files will be deleted after a set period. For detai ls about specifying the period, see Genera l Settings Guide. ❒ Files stored under the scan ner function cannot be printed from the machine’s control pane l. Print the fi les from a client computer after receiving them on the compute[...]

Basic Operation for Storing Scan Files 59 3 Basic Operation for Storing Scan Files This section descri bes the basic operation for storing scan files. A Make sure that no previous settings remain. If a previous setting remains, press the { Clear Modes } key. B Place originals. C If necessary, press [ Scan Settings ] to specify scanner settings such[...]

Storing Files Using the Scanner Function 60 3 J Press the { Start } key. If you are scanning batches, place the next origi nals. Note ❒ Depending on the security setting, [ Access Priv ileges ] may appear instead of [ User Name ] . For details about specifying [ Access Priv ileges ] , consult your administrator. ❒ By pressing [ Send & Store[...]

Specifying File Information for a Stored File 61 3 Specifying File Information for a Stored File You can specify information for a stored fi le , su ch a s u se r na me, file name, and password. By specifying info rmation for a stored file , you can search for the f ile by user name or file name, or protect the file with a password to prevent other[...]

Storing Files Using the Scanner Function 62 3 Specifying a File Name This section ex plains how to change the name of a store d file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name. A Press [ Store File ] . The Store File screen a ppears. B Press [ F[...]

Specifying File Information for a Stored File 63 3 Specifying a Password You can specify a passwor d for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrato r of the machine. By specifying a password, you can ensure that only the people who know the password can view the file. A Press [ Store[...]

Storing Files Using the Scanner Function 64 3 Displaying the List of Stored Files This secti on describes the li st of stored file s. Using the list of stored files, you can del e te stored files or change the file data. List of Stored Files This section descr ibes how the lis t of stored files is displayed. To display the list of stored files, pre[...]

Displaying the List of Stored Files 65 3 1. Keys for searching for files Press to switch to the screens for search- ing for a file by user name or file name, or to the screen for displaying all files. 2. [ Select File ] / [ Detail ] Press to switch between the stored file list and the detailed information of the se- lected file. 3. Keys for sorting[...]

Storing Files Using the Scanner Function 66 3 Searching the List of Stored Files You can search for files from the stored files using the user name or file name. You can search the list of st ored files by either of the following methods: • Search by user name • Search by file name Searching by user name You can search for a stored file by its [...]

Displaying the List of Stored Files 67 3 Searching by file name You can search for a stored file by its file name. A Press [ Select Stored File ] . B Press [ Search by File Name ] . The soft keybo ard appears. C Enter the file name. It is necessary to distinguish bet w een uppercase and lowercase letters. For information a bout how to enter charact[...]

Storing Files Using the Scanner Function 68 3 Checking Stored Files from a Client Computer This section ex plains how to ch eck a st ored file from the client computer. Using DeskTopBinder Lite or Web Image Monitor, you can also display the files stored in the machine on a client computer. You can also check files stored under th e copier, Document[...]

Sending a Stored File 69 3 Sending a Stored File This section ex plains how to se nd a stored fil e. Stored files can be sent by e-mail, Scan to Folder, or the network delivery scan- ner. Note ❒ There are two methods of sending stored files. Settings made under [ Scanner Features ] determine which method is used . For details, see General Setting[...]

Storing Files Using the Scanner Function 70 3 D If necessary, switch to the e-mail, Scan to Folder, or network delivery scan- ner screen. For details about switching t he screen, see "Switching to the E- mail Screen", "Switching to the Scan to Folder Screen", or "Switching t o the Network Deliv- ery Scanner Screen". E [...]

Managing Stored Files 71 3 Managing Stored Files This section e xplains how to del ete stored files an d how to change the in forma- tion for stored files. Deleting a Stored File This section explains how to delete a stored file. A Press [ Select Stored File ] . The list of stored files appears. B Press [ Manage / Delete File ] . C Select the fi le[...]

Storing Files Using the Scanner Function 72 3 ❒ You can also delete files stored in the machine by acce ss ing the machin e from a client computer using Web Im age Monitor or DeskTopBinder. For details about Web Im age Monitor, se e Web Image Monit or Help. For de- tails about DeskTopBinder, see the manuals supplied with DeskTopBind- er. Changing[...]

Managing Stored Files 73 3 E Specify a new user name. The user names shown here are name s that were registered on the [ Adminis- trator Tools ] tab in [ System Settings ] . To change a user name not shown her e, press [ Non-programmed Name ] , and then enter the user name. F Press [ OK ] . G Make sure that the user name was changed as necessary, a[...]

Storing Files Using the Scanner Function 74 3 Changing a file name You can change the file name of a stored file. A Press [ Select Stored File ] . The list of stored files appears. B Press [ Manage / Delete File ] . C Select the file containing the file information you want to change. If you select a password-pro tected stored file, a screen for en[...]

Managing Stored Files 75 3 Changing a password Enter the password fo r a ccessing the stored file. Important ❒ Be sure not to forget th e password. If you forget it, consult the system admin- istrator of the machine. A Press [ Select Stored File ] . The list of stored files appears. B Press [ Manage / Delete File ] . C Select the file containing [...]

Storing Files Using the Scanner Function 76 3 J Press [ Exit ] . Note ❒ Using Web Image Monitor or DeskTopB inder, you can also change the password of a file stored in the mach ine from the client computer. For de- tails about Web Image Monitor, see Web Image Monitor Help. For details about DeskTopBinder, see the manu als supplied with DeskTopBin[...]

77 4. Delivering Scan Files Using the ScanRouter delivery software , you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary pr eparations and the procedure for using the network delivery scanner. Important ❒ To use the network delivery scanner func tion, you need a deliv[...]

Delivering Scan Files 78 4 Preparing to Deliver a File This section descri bes the preparations and settings for delivering scan files. Important ❒ To use the network delivery scanner func tion, you need a delivery server on which the optional ScanRo uter delivery software is installed. For detai ls about the ScanRouter deliv ery software, see th[...]

Before Delivering Files 79 4 Installing DeskTopBinder Lite from the Supplied CD-ROM This section explains how to install De skTopBinder Lite on a client computer from the supplied "Scanner Driver and Ut ilities" or "Scanner Driver/Font Man- ager and Utilities" CD-ROM. To view or receive files delivered to th e in-trays, you must[...]

Delivering Scan Files 80 4 Network Delivery Scanner Screen This sectio n describes the scr een layout when us ing the network delivery scan- ner. The function item s displayed serve as selector keys. You can select or specify an item by pressing it. When yo u select or specify an item on the display panel, it is highlighted like [] . Keys that cann[...]

Basic Operation for Delivering Files 81 4 Basic Operation for Delivering Files This section describes the ba sic operation for delivering scan files using the net- work delivery scanner. Important ❒ You must register destinations and se nders in advance using the ScanRouter delivery software installe d on the delivery server. A Make sure that no [...]

Delivering Scan Files 82 4 I If necessary, specify the e-mail subject. For details, see "Specifying the Subject o f the E-mail to Be Transmitted via t he Delivery Server". J Press the { Start } key. If you are scanning batches, place the next origi nals. Note ❒ By pressing [ Manual Input ] on the network delivery scanner screen, you can[...]

Basic Operation for Delivering Files 83 4 Reference p.84 “Switching to the Network Delivery Scanner Screen” p.99 “Various Scan Settings” p.110 “Setting for Scanning Sides of Ori ginals” p.112 “Setting of Original Feed Type” p.85 “Specifying Delivery Destinations” p.88 “Specifying the Sender” p.91 “Specifying the Subject of[...]

Delivering Scan Files 84 4 Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. I f t h e E - m a i l s c r e e n o r S c a n t o F o l d e r s c r e en is being displayed, switch to the net- work delivery scanner screen. A Press [] . B Press [ Switch Destination Lis[...]

Specifying Delivery Destinations 85 4 Specifying Delivery Destinations This section expl ains how to specif y delivery destina tions. Selecting Destinations Registered in the Destination List of the Delivery Server This section explains how to select destinations regist ered in the delivery serv- er’s Destination List. You can select a delivery d[...]

Delivering Scan Files 86 4 Selecting destinations by ente ring their registration numbers Select a destination by en tering its Short ID n umber (registered using the Scan - Router delivery software). For details ab out how to set Shor t IDs, see the manu- als supplied with the ScanRo uter delive ry software. A Press [ Registration No. ] . B Using [...]

Specifying Delivery Destinations 87 4 C To search by destination name, press [ Search by Dest. Name ] . To search by comment, press [ Search by Comment ] . The soft keybo ard appears. You can also search by combining [ Search by D est. Name ] and [ Search by Com- ment ] . D Enter the beginning of the destination name. To search by comment, enter th[...]

Delivering Scan Files 88 4 Specifying the Sender This section explains how to speci fy the e-mail sender when sending a file by e- mail via the delivery se rver. The sender you specify appears in the subject line of e-mail. You can specify the sender by any of the following methods: • Select the sender from the sender list • Select the sender b[...]

Specifying the Sender 89 4 Selecting the Sender by Ente ring the Registration Number Select a sender by entering its Sho rt ID number (registered using the ScanRouter delivery software). For details about h ow to set Short IDs, see the manuals sup- plied with the ScanRouter delivery software. A Press [ Attach Sender's Name ] . B Using the numb[...]

Delivering Scan Files 90 4 Selecting a Sender by Searching the Delivery Server’s Destination List This section ex plains how to sele ct a sender by searching the delivery se rver’s Destination List. A Press [ Attach Sender's Name ] . B Press [] . C To search by destination name, press [ User (Dest.) Name ] . To search by comment, press [ S[...]

Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server 91 4 Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section ex plains how to speci fy the e-mail subject when sending a file by e- mail via the delivery se rver. To specify a subject, you can select it fr om th e list, enter it direct[...]

Delivering Scan Files 92 4 Simultaneous Storage and Delivery This section ex plains how to st ore a file and simu ltaneously del iver it. A Press [ Store File ] . B Make sure that [ Send & Store ] is selected. C If necessary, specify the stored file's information, such as [ User Name ] , [ File Name ] , and [ Password ] . For details, see [...]

93 5. Scanning Originals with the Network TWAIN Scanner The TWAIN driver allows you to scan orig inals into a cli ent computer over a net- work. Before Using the Network TWAIN Scanner This section describes th e preparations and proced ure for us ing the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, you must install the TWA[...]

Scanning Originals with the Network TWAIN Scanner 94 5 Outline of the Network TWAIN Scanner This section o utlines the network TWA IN scanner funct ion. In the TWAIN scanner mode, you can sh are this machine among multiple com- puters. Therefore, yo u don't have to pr epare a special computer for scanner or reconnect th e scanner and each comp[...]

Before Using the Network TWAIN Scanner 95 5 Preparing to Use the Network TWAIN Scanner This section descri bes the preparation s and settings for using the machine as a network TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scan- ner, such as DeskTopBinder Lite, must be installed on the computer. Des[...]

Scanning Originals with the Network TWAIN Scanner 96 5 Installing the TWAIN Driver from the Supplied CD-ROM This section explains how to install the TWAIN driver on a c lient computer from the supplied "Scanner Driver and Util ities" or "Scanner Driver/Fo nt Manager and Utilities" CD-ROM. To use the network TWAIN scanner, you mu[...]

Basic Network TWAIN Scanner Operation 97 5 Basic Network TWAIN Scanner Operation This section describes the basic operatio n for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compli ant application, such as DeskTopBinder and the TWAIN driver must be installed on the client com- puter. The following[...]

Scanning Originals with the Network TWAIN Scanner 98 5 Note ❒ If you hav e already sele cted a scanne r, you do not n eed to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals. ❒ The model name of the connected scann[...]

99 6. Various Scan Settings This section descr ibes various scan settings. Specifying Scan Settings This section ex plains how to mak e Scan settin gs. A Press [ Scan Settings ] . B Specify scan type, resolution, scan si ze, and other settings, as required. C Press [ OK ] .[...]

Various Scan Settings 100 6 Items for Specifying Scan Settings This section descr ibes the items for Scan Settings. Scan Type Select a scan ty pe that is appropriat e for your orig inal. ❖ [ Text (Print) ] Standard originals contai ning mainly characters . Creates scanned images suitable for printing. ❖ [ Text (OCR) ] Standard originals contain[...]

Items for Specifying Scan Settings 101 6 Scan Size Select the size of the original t o be scanned. The following items and sizes can be selected: ❖ [ Auto Detect ] Scans original sizes using the au tomatic size detect function. ❖ Template size A3 L , A4 K , A4 L , A5 K , A5 L , 11 × 17 L , 8 1 / 2 × 14 L , 8 1 / 2 × 13 L , 8 1 / 2 × 11 K , [...]

Various Scan Settings 102 6 Setting procedure of custom size when scanning an entire original This section ex plains how to set a custom size for scanning an entire original. To scan the entire area of an original , measure its dimensions on the surface of the original and enter them under Origin al Size (X1 and Y1) and Scan Area (X3 and Y3). The e[...]

Items for Specifying Scan Settings 103 6 D Specify Original Size (X 1 and Y1) using the number keys, and then press the { q } key. For example, set X1 to 300 mm and Y1 to 200 mm. E Set Start Position (X2 and Y2) to 0 mm, and then press the { q } key. For example, set X2 and Y2 to 0 mm, a nd press the { q } key. F Specify Scan Area (X3 and Y3) using[...]

Various Scan Settings 104 6 ❒ To scan an original that is smaller than 140 mm, make settings as though you were scanning a section of an orig ina l t ha t is la rge r t han 14 0 m m. F or example, to scan a CD label on the ex posure glass, specify a size according to the chart below. For details abo ut scanning procedures , see “Setting pro- ce[...]

Items for Specifying Scan Settings 105 6 Setting procedure of custom size when scanning part of an original This section explains how to set a custom size for scanning an area wit hin an original. To scan a section of an original, measure Original Size (X1 and Y1 ), Start Position (X2 and Y2), and Scan Area (X3 and Y3 ) on the surface of the origin[...]

Various Scan Settings 106 6 ❖ Example 3 Examples 1 and 2 (above) ex plain the proc edure for scanning the "R" area of the original. A Press [ Scan Settings ] . B Press [ Scan Size ] . C Press [ Custom Size ] . D Specify Original Size (X 1 and Y1) using the number keys, and then press the { q } key. For example, set X1 to 300 mm and Y1 t[...]

Items for Specifying Scan Settings 107 6 E Specify Start Position (X2 and Y2) us ing the number keys, and then press the { q } key. For example, set X2 to 30 mm and Y2 to 20 mm. F Specify Scan Area (X3 and Y3) using the number keys, and then press the { q } key. For example, set X3 and Y3 to 80 mm. G Press [ OK ] . H Check Scan Area (X3 and Y3) dis[...]

Various Scan Settings 108 6 How to set originals to scan them by custom size This section ex plains how to pl ace origin als you want to scan at Custom size. ❖ Original orientation setting Under [ Original Orientation ] , select [] or [] according to the orientation of your original. To display [ Original Orientation ] , on the initial scanner sc[...]

Items for Specifying Scan Settings 109 6 Edit Make editing settings. ❖ [ Erase Border ] Deletes the borders of the scanned orig inal according to the specified width. If you select [ Same Width ] , you can specify, in mm, a uniform width for dele- tion all around the original (top, botto m, left, and right sides). If you select [ Diff. Width ] , [...]

Various Scan Settings 110 6 Setting for Scanning Sides of Originals This section ex plains settin gs for scanning on e- or two-sided o riginals. One-sided original This section ex plains the set tings for scanning only one side of originals. A Press [ 1 Sided Orig. ] . Two-sided original This section ex plains the set tings fo r scanning both si de[...]

Setting for Scanning Sides of Originals 111 6 C If the last page of the last original is blank, in [ Last Page ] , select [ 1 Side ] or [ 2 Sides ] . To skip the last page, select [ 1 Side ] . To scan the last page as blank pa ge, select [ 2 Sides ] . D Press [ OK ] . Note ❒ If you selected [ Divide ] , the setting made here is applied to the las[...]

Various Scan Settings 112 6 Setting of Original Feed Type This section explains the settings for original orientation, Batch/SADF, mixed sizes, divide, and stamp by pressing [ Original Feed Type ] Original Orientation This section explains how to correctly di splay the top/bottom orient ation of scanned originals on a client computer scre en. A Pre[...]

Setting of Original Feed Type 113 6 Placing Originals To correctly di splay the top/bot tom orientat ion of the scanned origin al on a cli- ent computer, the placement of the original and the settings made on the control panel must match. Place originals correctly by re ferring to the following table: ❖ Exposure Glass ❖ ADF Note ❒ Originals a[...]

Various Scan Settings 114 6 ❒ When you specify Gray Scale for Scan Type, and single page TI FF/JPEG or multi-page TIFF is selected as the file type, refer to the table below for how to place originals. Originals placed in orientations that are not recommended in the table might appear incorrectly top/bottom oriented on client computer displays. B[...]

Setting of Original Feed Type 115 6 B Select [ Batch ] or [ SADF ] . C Press [ OK ] . Note ❒ For more details about procedur es, se e "Scanning Multiple Pages of Orig- inals as One File". ❒ If [ SADF ] is se lec te d , s ca nn ing st a rt s a s soon as you place additional origi- nals in the ADF. How ever, in the following cases you m[...]

Various Scan Settings 116 6 Mixed Sizes This section explains how to set the mach ine to detect the length of individual originals when scanning a batch of origin als that are the same width but differ- ent length. A Press [ Original Feed Type ] . B Press [ Mixed Sizes ] C Press [ OK ] . Note ❒ The following combinations of original sizes are ava[...]

Setting of Original Feed Type 117 6 Divide This section e xplains settings f or dividing multiple originals by a specified number of pages and then sending them. A Press [ Original Feed Type ] . B Press [ Divide / Stamp ] , and then [ Divide ] . C Press [ Change ] , and then use the number keys to enter the number of pages you want to divide the jo[...]

Various Scan Settings 118 6 Note ❒ If the last page of a batch of divided originals i s blank, you can skip that page. To skip scanning, in [ Last Page ] under [ 2 Sided Original ] , select [ 1 Side ] . To scan the last page as a blank page, se lect [ 2 Sides ] . For details, se e "Two- sided original". Reference p.110 “Two-sided orig[...]

Setting of Original Feed Type 119 6 B Press [ Divide / Stamp ] , and then [ Stamp ] . C Press [ OK ] . Note ❒ Last pages are stam ped even if you selecte d not to scan the last pa ge. ❒ Stamping may continue if scanning is interrupted, depend ing on the cause of interruption. ❒ Replace the stamp cartridge when stam p begins to fade. For detai[...]

Various Scan Settings 120 6 Scanning Multiple Pages of Originals as One File This section explains the procedure for sending multipl e originals as a multi- page file or storing them as a single stored file. Important ❒ To send multiple originals as a multi-page file, in [ File Name / Type ] , select a multi-page file type. For details about file[...]

Scanning Multiple Pages of Originals as One File 121 6 F Press the { Start } key to scan originals. If [ Batch ] is selected, place additional originals, and then press the { Start } key. If [ SADF ] is selecte d, scanning starts automatically when you place additional originals. Repeat this step until all originals are scanned. G After all origina[...]

Various Scan Settings 122 6 Setting File Type and File Name This section explains the procedure for se tting file type, file name, and secu rity for PDF file s. Setting File Type This section e xplains the pro cedure for se tting the file type of a file you want to send. File types can be speci fied when sending files by e-mail or Scan to Fo lder, [...]

Setting File Type and File Name 123 6 C Select a file type. D Press [ OK ] twice. Reference p.137 “Scan Settings and File Types” Setting File Name This section explain s the procedure for setting a file name . Scanned file will be gi ven a file name consisting of the time and date of scanning, 4-digit page number, etc. • Single-page and divid[...]

Various Scan Settings 124 6 B Press [ File Name ] . The soft keybo ard appears. C Enter a file name. D Press [ OK ] twice.[...]

Programs 125 6 Programs You can register frequently used settings in the machine memory and recall them for future use. Note ❒ You can register up to 10 programs fo r the scanner mode. ❒ Programs are not delete d by turning the power off or by pressing the { Clear Modes } key unless the content is de leted or newl y registered. ❒ The followin[...]

Various Scan Settings 126 6 F Press [ OK ] . The Program screen rea ppears. When th e settings are successfully registered, m appears on the left side of the registered program number and the pro- gram name appears on the right side. The initial screen reappe ars after a mo- ment. Recalling a Program To recall settings regi stered in a program and [...]

Programs 127 6 Changing a Registered Program To change the settings registered to a program: A Press the { Program } key. B Press [ B Recall ] . C Press the number of the prog ram you want to change. D Change settings of the program. E Press the { Program } key. F Press [ m Register ] . G Press the number of the program whose settings you changed o[...]

Various Scan Settings 128 6 Deleting a Program To delete a register ed program: A Press the { Program } key. B Press [ Delete ] . C Press the number of the prog ram you want to delete. D Press [ Yes ] . The program is deleted, and the init ial screen reappears a fter a moment. Changing the Registered Program Name To change the name of a registered [...]

Programs 129 6 D Enter a new program name. A program name can be entered using up to 40 character s. E Press [ OK ] . The new program name appears briefly, and then the initial screen reappears.[...]

Various Scan Settings 130 6 Scan Settings When Using Twain Scanner This section explains how to specify orig inal orientation and scan setting for a bundle of mixed size originals when using t he TWAIN scanner. Setting Original Orienta tion on the TWAIN Scanner To correctly di splay the top/bot tom orientat ion of the scanned origin al on a cli- en[...]

Scan Settings When Using Twain Scanner 131 6 ❖ ADF Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to understand. Even if the actual shape of the original is different, the combi nation of original orientation and the orientation specified on the s[...]

Various Scan Settings 132 6[...]

133 7. Appendix The appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and Scan Size This section e xplains the r elationshi p between resolution and scan size. Resolution and scan size ar e inversel y related. The hi gher the resolution (dpi) i s set, the smaller the area [...]

Appendix 134 7 When Using E-mail, Folder Sending, Storing or Network Delivery Function This section explains the relationship be tween resolution and scan size when us- ing the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ If [ Text (Print) ] , [ Text (OCR) ] , [ Text / Photo ] , or [ Photo ] is selected for Scan Type A[...]

Relationship between Resolution and Scan Size 135 7 When Using as a TWAIN Scanner This section explains the relationship be tween resolution and scan size when us- ing the machine as a TWAIN scanner. To specify the scan area or resolution on the machine you are using as a netw ork TWAIN scanner directly, se e the TWAIN driver Help. ❖ If [ Binary([...]

Appendix 136 7 ❖ If [ Gray Scale ] is selected in [ Col./Grad.: ] The originals can be scanne d using comb inations marked with in the table if Original Orientation is L . Note ❒ Enter size A7 (74 mm × 105 mm) directly. 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi 800 dpi 900 dpi 1000 dpi 1100 dpi 1200 dpi A3 B4 A4 B5 A5 B6 A6 A7 11[...]

Scan Settings and File Types 137 7 Scan Settings and File Types This section explains about the relationsh ip between the file type speci fied when scanning originals and the file type to which files are conv erted when sending by e-mail or Scan to Folder. ❖ Single-page file type ❖ Multi-page file type Note ❒ When you select to convert a scan[...]

Appendix 138 7 Software Supplied on CD-ROM This section explains the applications on the supplied "Scanner Driver and Util- ities" or "Scanner Driver/Fon t Manager and Utilities" CD-ROM. Auto-Run Program This section ex plains the aut o-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000[...]

Software Supplied on CD-ROM 139 7 DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed wi th DeskTop- Binder Lite. DeskTopBinder is installed on the client computers to integrate and manage var- ious kinds of files such as scan files, files[...]

Appendix 140 7 ❖ Software installed with DeskTopBinder Lite •A u t o D o c u m e n t L i n k A u t o D o c u m e n t L i n k o n t h e c l i e n t c o m p u t e r m o n i t o r s i n - t r a y s o f t h e d e l i v - ery server periodically, retrieves files delivered to in-trays, and notifies the user of delive ry. • Function Palette Function[...]

Values of Various Set Items for Tr ansmission/Storage/D elivery Function 141 7 Values of Various Set Items for Transmission/Storage/Delivery Function This section e xplains the valu es of va rious transmission/storage/delivery func- tion settings. Note ❒ Depending on the type or sett ings of the file or original, you may not be able to specify th[...]

Appendix 142 7 Folder transmission The following table t ells you the maximum values of the Scan to Fo lder function settings. Simultaneous Transmission The following table tells you the maximu m values of settings for using the E- mail and Scan to Folder funct ions simultaneously. Item Maximum value Comments Number of path name charac- ters on SMB[...]

Values of Various Set Items for Tr ansmission/Storage/D elivery Function 143 7 Storage Function The following table tells you the maximu m values of the storage function set- tings. Item Maximum value Comments Number of file name charac ters 64 alphanumeric charac- ters On the control panel, the first 16 characters are displayed. When viewing the s[...]

Appendix 144 7 Network Delivery Function The following table tells yo u the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line charac- ters 128 alphanumeric charac- ters This is the total number of char- acters selected from the list and the number of character s en- tered direct ly[...]

Specifications 145 7 Specifications The following table tells you the specifications of the scanner. Scan method Flatbed scanning Scan speed When using the E-mail/Scan to Folder/Net- work Delivery Scanner function: 52 page/min (Original size: A4 K , Scan Type: Text (Print), Resolution: 200 dpi, Compression (Black & White): On, ITU-T No1 Chart, [...]

146 INDEX 1 Sided Orig. , 110 2 Sided Orig. , 110 A Address Book , 10 , 36 , 43 ADF , 108 , 113 , 130 Advanced search , 18 , 20 , 26 , 43 Attach Subject , 27 , 91 Auto Detect , 101 Auto Image Densi ty , 100 Auto-run program , 138 B Batch , 114 Bindery , 50 , 52 C CD-ROM , 138 Changing a file name , 74 Changing a password , 75 Changing a stored fi l[...]

147 M Managing stored files , 71 Manual entry , 19 , 44 Message , 28 Mixed sizes , 101 , 131 Multi-pages , 137 N NCP , 50 , 52 NDS , 50 , 52 NetWare , 35 , 50 , 52 Network Deli very , 134 O One-sided original , 11 0 Original feed type , 112 P Password , 61 , 63 , 75 PDF , 122 , 137 Photo , 100 Placing an origina l , 108 Preparation deliver , 78 sca[...]

148 GB GB AE AE D313-6600 T Template size , 101 Text (OCR) , 100 Text / Photo , 100 Text (Print) , 100 TIFF , 137 TIFF/JPEG , 122 Transmission function folder transmission , 142 sending e-mail , 141 simultaneous transmission , 142 TWAIN Driver , 96 , 97 , 138 TWAIN scanner , 93 , 94 , 97 , 130 , 131 , 135 setting original orientation , 130 Two-side[...]

Declaration of Conformity “The Product complies wi th the requirements of the EMC Directive 89/336/EEC and its amending di- rectives and the Low Voltage Directive 73/23/EEC and its amen ding directives.” Trademarks Adobe ® , PostScript ® , and Acrobat ® are trademarks of Adob e Systems Incorporated. Pentium ® is a registered tradem ark of I[...]

Operating Instructio ns Scanner Reference GB GB AE AE D313-6600[...]