Ricoh Type 480 Bedienungsanleitung

Scanner Option Type 480 Operating I nstructions Scanner Reference Read this manual careful ly before you use this machine and keep it handy for futur e reference. For safe and correct use, be sur e to read the Safet y Informatio n in the "General Settings Guide" before u sing the machine. Getti ng S tarted Sendin g Scan Fil es by E-mai l [...]

Introduction This man ual cont ains deta iled inst ructions and notes on the op eration an d use of th is mach ine. For y our safety an d benefit, re ad this ma nual caref ully before using the machine. Keep this manu al in a hand y place for quick re ference. Two kinds of size notation a re employ ed in thi s manual. Wi th this m achine refer t o [...]

i Manuals for This Machine The following manuals describe the operational procedures of this machine. For particular functions, s ee the relevant pa rts of the ma nual. Note ❒ The manuals provided are s pecific to machine type. ❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a PDF file. ❒ Two CD-ROMs are provided: • [...]

ii ❖ ❖ ❖ ❖ Manuals for DeskTopBinde r Lite DeskTop Bind er Lite is a uti lity in cluded o n the C D-RO M labe led "Scann er Driver and Utilities". • DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2) Describes the installation of Des kTopBinder Lite, and the operating envi- ronment for DeskTopBinder Lite in detail. This guide c[...]

iii TABLE OF CONTENTS Manuals for This Machine ...... ......... ....... ......... ....... .......... ......... ....... ......... ....... ...... i How to Read Thi s Manual ...... ........... ......... ........... ......... ........... ......... ........... ........ 1 Symbols .. ...... ....... ...... ......... ...... ....... ...... ...... ......... .[...]

iv 4. Storing Files Sto ring File s ..... ..... .... ..... .... ....... .... .... ..... .... ....... .... ..... .... ....... .... ..... .... .... ....... ..... .. 43 Storage Pro cedure .. ......... ...... ...... ....... ...... ......... ...... ....... ...... ......... ...... ....... ...... ....... 44 Dis play ing the List o f Stor ed Fil es .......[...]

v 8. Troubles hooting If Your Machi ne Does Not Operate As You Want............ ........... ........... ........... . 83 When Scann ing Is Not Per form ed as Expecte d ....... .......... ...... ...... ...... .......... ...... .... 83 When th e Delive ry Funct ion Does Not Work ......... ....... ...... ...... ......... ....... ...... ...... .... 83 [...]

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1 How to Read This Manual Symbols In this manual, the following sy mbols are used: Important If this instruc tion is not followed, paper might be misfed, originals might be damaged, or files might be lost. Be sure to read this. Preparation This symbol indicates the prior knowledge or preparations requ ired before op- erating. Note This symb ol indi[...]

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3 1. Getting Started Control Panel This illustration sh ows the control panel when options ar e installed. 1. Indicators Display error s and the mach ine stat us. See "C ontrol Pa nel", Gene ral Se tti ngs Guide . m : Data In Indic ator (in dica tes data is be- ing rec eived.). D : Add Toner indicator L : Service Call indi cator M : Open [...]

Getting Started 4 1 10. Operation switch Pre ss thi s sw itch to turn the m ach ine o n. The pow er indic ator lights up. To tu rn the machine off, press this switch again. See "Turning On the Power", General Set- tings Guid e . Note ❒ This ke y is ina ctive while scanning o r setting scanner de faults. 11. Function status indicators ?[...]

Network Scanner 5 1 Network Scanner By installing the scanner option, the machine can be used as a network scanner. As a netwo rk sc ann er, the m achin e ca n sen d e-m ail , sen d file s to t he FTP serv er or the shared folders of client computers, store scan files, operate as a network delivery scanner , and operate as a network TWAIN s canner.[...]

Getting Started 6 1 Scan to Folder A scan f ile can be sent to the FTP server folder s or the shared W indows folders on the same net work. Reference p.31 “ Sending Scan Files by Scan to Folder ” 1. This machine A scan file can b e sent to the FTP server folders usin g FTP or to the shared Win- dows fo lders u sing SMB. In c ombi natio n with t[...]

Network Scanner 7 1 Store You can store scanned docum ents as files on the m achine ’ s hard disk. The stored scan files can be view ed, copied, d eleted, or retrieved ov er the netwo rk using DeskTopBinder from a cl ient computer. You can als o view, delete or download scan files over the network using Web Image Monitor from the client. A file c[...]

Getting Started 8 1 Network De livery Scanner A scan file from the originals scanned by the machine is stored in the delivery server and deli vered to the folders of clien t computers on the same network. Reference p.57 “ Delivering Scan Files ” Note ❒ To use the delivery scanner function, a delivery server installed with the ScanRouter deliv[...]

Network Scanner 9 1 Reference For details about DeskTopBind er, or Auto Document Link , see the respective manua ls. Se e p.i “ Manuals for This Machine ” . Network T WAIN Scanner The scanner fu nction of t his machine can be us ed from a cli ent comput er via a network using Ethernet, o ptional IEEE 1394 (IP over 1394), or optional I EEE 802.1[...]

Getting Started 10 1 Installing Software This sect ion des cribes how to instal l the software supplied on the “ Scan- ner Driver and Utilitie s". Reference For deta ils about the softw are on the CD-ROM and the system re- quirements of the software, see p.110 “ Software Supp lied on CD- ROM ” . Quick Insta ll When the CD-ROM is inserted[...]

Installing Software 11 1 A A A A Start Window s, and then insert the CD-ROM labeled "Scanner Driver and Utilities" into the CD- ROM drive o f the client comp u- ter. Reference If the i ns ta ller do es n ot star t a u- tomati cally, see p.10 “ Quick In- stall ” . B B B B Click [ TWAIN Driver ] . The Softwar e Setup scree n ap- pears. [...]

Getting Started 12 1 User Authentication When user authentication (User Code Auth entica tion, Basic Auth entic atio n, Windows Authentication , or LDAP Authentication) is set, the authentica- tion screen is displayed. Unless a val- id user na me and pa ssword are enter ed, o pera tions are n ot pos sibl e with the machine. Log on to operate the ma[...]

User Authentication 13 1 Log Off (Usi ng the Control Panel) Follow the procedure below to log off when Ba sic Authentic ation, Win dows Authentication, or LD AP Authentica- tion is set. A A A A Press { { { { User Tools / Counter } } } } . B B B B Press [ Logout ] . C C C C Press [ Ye s ] . D D D D Press { { { { User Tools / Counter } } } } .[...]

Getting Started 14 1 Programming E-mail Addresses and Folders You can program e-mail addresses and folders using Addre ss Book Manage- ment in the Administr ator Tools menu under System Settings. You can also regist er the programmed e-mail addresses and folde rs in a Group. Note ❒ You can register entries in the address book using Web Image Moni[...]

Specifying How to Start Scanning 15 1 Specifying How to Start Scanning There are two ways to s tart scanning: • Placing originals • Pressing the { { { { Start } } } } key. Using the def ault setting, you can start scan ning, storing, an d delivering f iles simply by loading th em (without pressing the { { { { Start } } } } key). When yo u do th[...]

Getting Started 16 1[...]

17 2. Sending Scan Files by E-mail Scan file s can be se nt from this ma chine to sp ecified destinat ions using t he e- mail system. This chapter explains the prepara tion for send ing files by the e-mail system, vari ous disp lay screens, procedur es for sen ding, and how to check the sending results when this function is us ed. Preparation for S[...]

Sending Scan Files by E-mail 18 2 E-ma il Scree n The e-mail is as sh own. The function items displayed serve as selector keys. You can select or specify an item by ligh tly pressing it. W hen you se lect or specify a n item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 1. Destination field Displays the s[...]

Sending Scan Files by E-mail 19 2 Sending Scan Files by E-mail Procedu re for Sending E-mail A scan file is sent afte r scan se ttings and destinations are speci fied. A A A A Press the { { { { Scanner } } } } key. Note ❒ The illustration is an example. The actual a ppearance m ay be different. B B B B Make s ure that no previous se t- tings rema[...]

Sending Scan Files by E-mail 20 2 Note ❒ Destinations in the destination list and r egist ration number s must be regist ered in advance in [ System Settings ] . For deta ils, see “ System Settings ” , General Sett ing s Gui de . ❒ For details about th e maximum number of desti nations that c an be sele cted for each tra nsmis - sion, see p[...]

Sending Scan Files by E-mail 21 2 Manual entry of an e-mail address A Press [ Manual Input ] . The soft keyboard ap pears. Note ❒ Depending on the sec urity setti ngs , [ Ma nual Input ] may not be displ ayed. B Enter the e-mail address. Note ❒ For detai ls abo ut the maxi- mum number of characters that can be entered, see p.112 “ E-mai l ”[...]

Sending Scan Files by E-mail 22 2 ❒ It is nec essary to diffe rentiate between up percase and low- ercase letters. D Press [ OK ] . E Select a destination. F Press [ Exit ] . Searching for a destination in the LDAP ser ver A Press [] . B Press [ Search LD AP ] . C Press [ Select Ser ver ] . D Select the LDAP server. Note ❒ The LDAP server can b[...]

Sending Scan Files by E-mail 23 2 ❒ When the search co nditi on [ Name ] is used for searching, whether the first name or sir- name is se arch ed for de- pends o n the settin g made by the administrator. For exam- ple, if y ou want to search for "John Doe", enter "John" or "Doe" a ccording to the setti ng made by the[...]

Sending Scan Files by E-mail 24 2 Note ❒ An e-mail address found in a search can be registered in the list. Press [ ProgDest ] , and a screen for enterin g the e- mail addre ss appears . For more information, see Gener- al Settings Guide . Checking selected destin ations A Use the destination field at the top of the screen t o check which destina[...]

Sending Scan Files by E-mail 25 2 B Select the sender. Note ❒ When a protection code has been set, a screen for entering the p rot ection co de a ppe ars after sel ecting the sender. En- ter th e prote cti on cod e, and then pre ss [ OK ] . If the protec- tion code you en tered is cor- rect, the sender name is displayed. C Press [ OK ] . Using a [...]

Sending Scan Files by E-mail 26 2 C Press [ User (Dest. ) Name ] . The soft keyboard ap pears. Note ❒ To search for an e-mail ad- dress, press [ E- mail Address ] . D Enter par t of the sen der name. Note ❒ Enter the first character or character s of the s ender name . ❒ I t i s a l s o p o s s i b l e t o p e r f o r m a combined search usin[...]

Sending Scan Files by E-mail 27 2 B Press [ Attach Subject ] . C Select the subject [ Urge nt ] . D Press [ Manual Input ] . The soft keyboard ap pears. E Enter the subject “ New pro d- uct appearanc e ” . F Press [ OK ] . G Press [ OK ] twi ce. L L L L Enter a message if neces sary. Note ❒ For details about th e maximum number of charact ers[...]

Sending Scan Files by E-mail 28 2 D Enter the message “ Thank you for wh at you di d yester day ” . E Press [ OK ] three times. M M M M Place originals. Reference The procedure for placing origi- nals is the same as that for plac- ing originals for copying. For details about placing origi nals, see “ Placing Orig inals ” , Copy Refere nce .[...]

Sending Scan Files by E-mail 29 2 E E E E Press [ Store File ] . F F F F Make s ure [ Send & Store ] is select- ed. G G G G Specify file information if neces- sary. Reference For details about specifying file information, see p.45 “ Specify- ing file information ” . H H H H Press [ OK ] . I I I I Place originals. Note ❒ The procedure for [...]

Sending Scan Files by E-mail 30 2 Checking the E-mail Results The sending results c an be checked. Note ❒ For details about th e maximum number of sending o perations that can be check ed, see p. 102 “ Print & Delete Scanner Journ al ” . ❖ ❖ ❖ ❖ Items t hat can be c hecked • Date / Time The date and ti me the e-mai l was sent or[...]

31 3. Sending Scan Files by Scan to Folder Scan files can be s ent to the folders of the FTP se rver or the shared folders of Win- dows. This chapter explains the preparation for sending files by S can to Folder, various display screen s, procedures for send ing, and how to check the sendin g results when this func tion is used. Preparation for Sen[...]

Sending Scan Files by Scan to Folder 32 3 Scan to Folder Sc reen The Scan to Folder screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by ligh tly pressing it. W hen you se lect or specify a n item on the display panel, it is highlighted like . Keys that cannot be selected appear like . 1. Des[...]

Preparation for Sending by Scan to Folder 33 3 Note ❒ When the e ntire list d oes not fit on one screen , pres s [ U U U U ] or [ T T T T ] to scroll through the list. ❒ Grou p dest inati ons ar e den oted by this symbol ( ).[...]

Sending Scan Files by Scan to Folder 34 3 Sending Scan Files by Scan to Folder Procedu re for Sending by Scan to Folder A scan file is sent afte r scan se ttings and destinations are speci fied. A A A A Press the { { { { Scanner } } } } key. Note ❒ The illustration is an example. The actual a ppearance m ay be different. B B B B Make s ure that n[...]

Sending Scan Files by Scan to Folder 35 3 • Enter the path for the folder of a client compute r on the same network dire ctly. • Specify the folder in the FTP server. • Select it from the client comput- ers on the same net work. Note ❒ Destinations in the destination list and r egist ration number s must be regist ered in advance in [ Syste[...]

Sending Scan Files by Scan to Folder 36 3 Note ❒ To desele ct a des tinat ion, pre ss [ U U U U Prev. ] or [ T T T T Next ] to display the destination in the desti- nation fi eld, and then pres s the { { { { Clear/ Stop } } } } key. Manual entry of a path f or the destinat ion folde r of the client comp uter on the same ne twork A Press [ Enter D[...]

Sending Scan Files by Scan to Folder 37 3 ❒ Though the connection test was succ essful, t he machine may fail to transfer the file if writing authority is la cking or if there is not enough free space on the hard disk. M Check the connection test re- sult, and then p ress [ Exit ] . N Press [ OK ] . O To enter mo re destinations, re- peat steps A[...]

Sending Scan Files by Scan to Folder 38 3 Reference For deta il s abo ut th e ma xi- mum number of characters that can be entered, see p.113 “ Scan to F olde r ” . K Press [ OK ] . L If entering a pass word to log on is required, press [ Manual In- put ] for [ Password ] . The soft keyboard ap pears. M Enter the password . N Press [ OK ] . O To[...]

Sending Scan Files by Scan to Folder 39 3 Note ❒ Computer an d shared fold er names c onsisting of m ore than 12 characters cannot be displayed. ❒ If the client co mputer you want to sele ct is not dis- played, press [ Up O ne Leve l ] to select another workgroup, and then search for the client compute r. ❒ The max imum n umber of cli - ent c[...]

Sending Scan Files by Scan to Folder 40 3 ❒ I t i s a l s o p o s s i b l e t o p e r f o r m a combined sea rch usin g [ Sea rch by De st. Na me ] and [ Search by Fol der Name ] . D Press [ OK ] . E Select a destination folder. F Press [ Exit ] . Checking selected destin ations A Use the destination field at the top of the screen t o check which[...]

Sending Scan Files by Scan to Folder 41 3 ❒ When scanning multiple p ages into a single file, place the next ori ginal . Fo r d etail s, se e p.77 “ Scanning Multiple Pages into a Single File ” . Simultane ous Storage and Sending by Scan to Fold er You can use the Scan to Folder fun c- tion an d the storage function to gether. The scan file i[...]

Sending Scan Files by Scan to Folder 42 3 Checking the S can to Folder R esults The sending results c an be checked. Note ❒ For details about th e maximum number of sending o perations that can be check ed, see p. 102 “ Print & Delete Scanner Journ al ” . ❖ ❖ ❖ ❖ Items t hat can be c hecked • Date / Time The da te an d time s en[...]

43 4. Storing Files Scan files can be stor ed in the h ard disk of the machine using the Docu ment Server func tion, and the stored file can be u sed later. Using DeskTopBinder, stored files can be viewed or retrieved with a c lient computer. Important ❒ A password can be set for every stored file.T here is a risk that stored f iles without a pas[...]

Storing Files 44 4 Storage Proc edure You can sc an and store f iles. A A A A Press the { { { { Scanner } } } } key. Note ❒ The illustration is an example. The actual a ppearance m ay be different. B B B B Make s ure that no previous se t- tings remain. Note ❒ If a previous setting remain s, press the { { { { Clear Modes } } } } key. C C C C Ma[...]

Storing Files 45 4 Reference The procedure for placing origi- nals is the same as that for plac- ing originals for copying. For details about placing origi nals, see “ Placing Orig inals ” , Copy Refere nce . Note ❒ To in terrupt scann ing, p ress the { { { { Clea r/Stop } } } } key or press [ Stop ] on th e dis play p anel . ❒ When placing[...]

Storing Files 46 4 Specifyi ng a file name Scan files are automatically named SCAN0001, SCAN0002, etc. If nec- essar y, you can change th e file name. A Press [ File Name ] . The soft keyboard ap pears. B Enter the file name. Reference For informat ion about how to enter characters, see Gen er- al Settings Guide . C Press [ OK ] . Spec ifyin g a pa[...]

Displaying the List of Stored Files 47 4 Displaying the List of Stored Files From the list of stored files, you can delete stored files or change file infor- mation. To sh ow the list of stored files, perform the following steps: Note ❒ You can also display the list of stored files from a client computer using DeskTopBinder and Web Image Monit or[...]

Storing Files 48 4 Viewing t he List The list of stored files has the following elements. The function items displayed serve as selector keys. You can select or specify an item by ligh tly pressing it. W hen you se lect or specify a n item on the display panel, it is highlighted like . Keys that cannot be selected appear like . Note ❒ Dependin g [...]

Displaying the List of Stored Files 49 4 5. List of stored files Displays the list of stored files. Note ❒ The files that a re stored by func- tions other than th e scanner can b e displayed by pressing the [ Docu- ment Server ] key. ❒ If the file is not display ed, press [ U U U U Prev. ] or [ T T T T Next ] to scroll throu gh the list. ❒ Fo[...]

Storing Files 50 4 Searchin g by file nam e A A A A On the scree n with th e lis t of sto red fil es, pr ess [ Sear ch by File Name ] . The soft keyboard appears . B B B B Enter the file name. Note ❒ It is necess ary to differentiate between uppercase an d lower- case letters. Reference For inform ation about how to enter characters , see General[...]

Displaying the List of Stored Files 51 4 C C C C To select multiple files, repeat step B B B B . Note ❒ For details about th e maximum number of fil es that can be se- lected at once, see p.114 “ Store ” . ❒ If you select multiple files, the files will be sen t or delivered in the order they were selec ted. ❒ If you pre ss [ Display Selec[...]

Storing Files 52 4 Viewing a list of stored files using Web Imag e Monitor The stored files are displayed and can be checked also in Web Image Moni- tor. Note ❒ When you en ter http:// (m achine IP address)/ in the address bar of the Web browser on a cl ient com- puter, Top Pag e of Web Image Monitor is displayed. ❒ You can als o download t he [...]

Managing Stored Files 53 4 Managing Stored Files Deleti ng Files You can delete fil es that are no long er needed. Limita tion ❒ Files waiting for delivery cannot be de leted. Reference Using Web Image Monitor from a client computer, you can also de- lete the stored files. See General Set- tings Guide . A A A A Display the list of stored files. R[...]

Storing Files 54 4 B B B B Press [ Manage / Delete File ] . C C C C Select the file for which you want to change the file information. Note ❒ When you select a password protected file, the password en- try screen appears. Enter the correct password, and then press [ OK ] . D D D D Change the file inform ation. Changing the us er name A Press [ Ch[...]

Managing Stored Files 55 4 Changing the passwo rd A Press [ Change Password ] . B Enter a new f our t o eight digit number as the passw ord using the number keys. C Press the { { { { # } } } } key. Note ❒ To change the password, press [ Change ] , an d then ente r a new on e. D Enter the same number as you entered in step B B B B for co nfirm a- [...]

Storing Files 56 4[...]

57 5. Delivering Scan Files Scan files can be se nt to a specified destination using the network delivery scan- ner funct ion. This chapter explains the preparatio n for delive ring files, vario us display s creens , deliv ery pr ocedures , and how to c heck t he deliv ery r esults when this function is us ed. Important ❒ A delivery server in whi[...]

Deli veri ng S can File s 58 5 Preparation for Delivering To use the ma chine as a net work delive ry scanner, th e preparation d escribed be- low is requi red. Connect the machine to the network with a n Ethernet cable or IEEE 1394 c able, or use wi reless LAN. To conne ct using a n IEEE 139 4 cable, the IEEE 13 94 interf ace board is required. To[...]

Preparation for Delivering 59 5 Network Deli very Scanner Scr een The network delivery scanner screen is as shown. The function items displayed serve as selector keys. You can select or specify an item by ligh tly pressing it. W hen you se lect or specify a n item on the display panel, it is highlighted like . Keys that cannot be selected appear li[...]

Deli veri ng S can File s 60 5 Delivering Scan Files Delivery Procedure A scan file is delivered after scan set- tings and destinations are s pecified. If necessary , you can select a sender and a subject. A A A A Press the { { { { Scanner } } } } key. Note ❒ The illustration is an example. The actual a ppearance m ay be different. B B B B Make s[...]

Delivering Scan Files 61 5 Note ❒ The destination l ist is updated automatically. ❒ Depending on th e security set - tings, certain destinatio ns may not be dis played. Selec ting a desti nat ion fr om th e list A Select the destination. The selected destination is high- lighted and also is displayed in the destination field at the top of the s[...]

Deli veri ng S can File s 62 5 B Press [ Search A ddress Book ] . C Press [ Search by Dest. Name ] . Note ❒ To search by comment, pr ess [ Search by C omment ] . The soft keyboard ap pears. D Enter part of the destination name. Note ❒ Enter the first character or charac ters of the destin ation nam e. ❒ It is nec essary to diffe rentiate betw[...]

Delivering Scan Files 63 5 Checking selected destin ations A Use the destination field at the top of the screen t o check which destinations are select - ed. Note ❒ Pres s [ U U U U Prev. ] or [ T T T T Next ] to scroll through the list. Desti- nations are disp layed in the order they were sel ected. ❒ To ch eck the sel ected desti- nations, pr[...]

Deli veri ng S can File s 64 5 Search ing f or a sen der A Press [ Attach Sender's Name ] . B Press [] . C Press [ User (Dest. ) Name ] . The soft keyboard ap pears. D Enter par t of the sen der name. Note ❒ Enter the first character or characters of the sender nam e. ❒ It is nec essary to diffe rentiate between up percase and low- ercase [...]

Delivering Scan Files 65 5 The pro cedure to sp ecify the su b- ject name “ [ U rge nt ] New product appearance ” is explained as an ex- ample here. A Press [ Attach Subject ] . B Press the subjec t [ Urgent ] . C Press [ Manual Input ] . The soft keyboard ap pears. D Enter the subject “ New pro d- uct appearanc e ” . E Press [ OK ] twi ce.[...]

Deli veri ng S can File s 66 5 E E E E Press [ Store File ] . F F F F Make su re th at [ Send & Store ] is se - lected. G G G G Make settings for file informa- tion if necessary. Reference For details about specifying file information, see p.45 “ Specify- ing file information ” . H H H H Press [ OK ] . I I I I Place originals. Note ❒ The [...]

Checking the Status of Delivery 67 5 Checking the S tatus of Deliver y The sending results c an be checked. Note ❒ For details about th e maximum number of sending o perations that can be check ed, see p. 102 “ Print & Delete Scanner Journ al ” . ❖ ❖ ❖ ❖ Items t hat can be c hecked • Date / Time The da te and time the de livery [...]

Deli veri ng S can File s 68 5[...]

69 6. Using the Network TWAIN Scanner Function This chapter e xplains the pr ocedure for scanning originals with the network TWAIN scanner using DeskTopBinder. In addition, the preparation for usin g the network T WAIN sc anner is explained . Preparation for Using the Network TWAIN Scanner To use the machine a s a network TWAIN scanner, the prep ar[...]

Using the Network TWAIN Scanner Function 70 6 Scanning Originals This section explains how t o scan originals usi ng the network TWAIN scanner function . Note ❒ When using the TWAIN scanner, you can s can the or iginal w ithout entering a user c ode even if [ Week ly Timer Code ] has been selected in [ Syst em Setti ngs ] . Se e "System Set-[...]

Scanning Originals 71 6 E E E E Place originals. Reference The procedure for placing origi- nals is the same as that for plac- ing originals for copying. For details about placing origi nals, see “ Placing Orig inals ” , Copy Refere nce . F F F F If you have fu rther originals, re- peat Step E E E E . G G G G After completing scanning, click [ [...]

Using the Network TWAIN Scanner Function 72 6[...]

73 7. Configuring/Registering Scan Settings This section d escribes how to speci fy scan settings, the orientation of the orig i- nal, and the output tray of the original. In addit ion, this section describes the programming fu nction by wh ich you can r egister fre quently used set tings. Specifying Scan Se ttings A A A A Press [ Scan Setti ngs ] [...]

Configuring/Registering Scan Settings 74 7 ❖ ❖ ❖ ❖ Scan Size Select the size of th e original to be scanned. When [ Auto D etect ] is selected, the auto detect f unction of the machine is u sed to set the origi- nal size. If you s elec t [ Custom Siz e ] , you can specify the vertical and hor- izontal dimensions of the scanned area in milli[...]

Specifying the Orientation and Output Tray of the Original 75 7 Specifying the Orientation and Output Tray of the Original To correctly orient a scanned image on the comput er display, you must specify the orientation of the original. Als o, spec ify the or igin a l's out put tray. For E-mail , Scan to F older, an d a Network Deli very Scanner[...]

Configuring/Registering Scan Settings 76 7 B B B B Press [ OK ] . The current settings are displayed. For a Ne twork TWAI N Scanner When using the network TWAIN scanner, make the setting using the TWAIN Driver . A A A A Open the Scanner Pr operties dia- log box. Reference p.70 “ Scanni ng Origi nals ” B B B B Specify [ Scan Mode: ] according to[...]

Scanning Multiple Pages into a Single File 77 7 Scanning Multiple Pages into a Single File You can scan multiple pages into a single file. Select the standby mode for addition- al originals from the following: • Wait a specified length of time for the next original (Time limit set) • Wait indefinitely for the next orig- inal (No time limit set)[...]

Configuring/Registering Scan Settings 78 7 Note ❒ The selected destin ation appears whil e scan ning the or iginal s. E E E E To scan additional or iginals, load them within the specified time. Repea t this ste p until all orig inals are scanned. Note ❒ If you change settings while the machine is waiting for addition- al orig inals , the count [...]

Scanning Multiple Pages into a Single File 79 7 Note ❒ Originals are sc anned in or- der.Place them from the first page. Note ❒ The selected destin ation appears whil e scan ning the or iginal s. E E E E To scan additional or iginals, load them. Repea t this ste p until all orig inals are scanned. F F F F After all originals are scanned , press[...]

Configuring/Registering Scan Settings 80 7 Progra ms You can regis ter frequent ly used set - tings in the machine memory and re- call them for future use. Note ❒ You can re gister u p to 10 pro grams for the scanner mode. ❒ You can use the s ettings registere d in program No.10 as the initial mod e by se lec ting [ Program No.10 ] in [ Change [...]

Programs 81 7 Recallin g a Program A A A A Make su re the { { { { Scanner } } } } key is se- lected, and then pres s the { { { { Pro- gram } } } } key. B B B B Press [ B B B B Recall ] . C C C C Press the number of the program you want to r ecall. The regi ster ed settings are dis - played. Note ❒ Programs are not registered in numbers that appea[...]

Configuring/Registering Scan Settings 82 7 Changing the Progr am Name A A A A Make su re the { { { { Scanner } } } } key is se- lected, and then pres s the { { { { Pro- gram } } } } key. B B B B Press [ Ch ang e Na me ] . C C C C Press the number of the program for which y ou want to chang e the name. D D D D Enter a new prog ram name. Note ❒ A p[...]

83 8. Troubleshooting This section contains advice on wha t to do if you have probl ems scanning an origina l, or if the net work deli very scanner or e- mail funct ion does no t work . Various messages that may appear on the control panel or cli ent computer are listed, along with causes and so lutions. If Your Machine Does Not Operate As You Want[...]

Troubleshooting 84 8 When Store d Files Cannot Be Ac cessed Network Cannot Be Browsed When Sending a Scan File The TWAIN Dri ver Cannot Be Started Stored F iles Cann ot Be Edit ed The Network Del ivery Function Cannot Be Used Problems Causes and soluti ons The stored file i s locked and is not accessible. The file, which is password protected, is l[...]

If Your Machine Does Not Operate As You Want 85 8 Operation s are not possib le when messages appea r Problems Causes and soluti ons " Updati ng t he d es- tinatio n list... Plea se wait. Spec ified destina tion (s) o r sender' s nam e has been cl eare d. ” ap- pears , and op erations are not possible. The destination list is being upda[...]

Troubleshooting 86 8 When a Message Is Displayed When an Error Messag e Appears on the Contro l Panel Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and then turn it on again. If the message still a ppears, note the co ntent of the mes sage an d the erro r numb er (if dis- p[...]

When a Message Is Displayed 87 8 Connect ion wi th LDA P serv er has faile d. Ch eck the se rver sta tus. A network error has occu rred and con nec tio n h as fai led . T ry t he ope ra- tion once more. If the message is still shown, the network may be crowd- ed. Check the information of System Settings. See "User Tools (S ystem Settings)"[...]

Troubleshooting 88 8 Excee ded max. number of al phanum eric charact ers. Make sure the maximum number of characte rs which can be enter ed, and then enter it a gain. See p.112 “ Speci - ficati ons fo r Transmi s- sion/Store/Delivery Functions ” . Excee ded max. number of al phanum eric charact ers fo r the pa th. The maximum number of charact [...]

When a Message Is Displayed 89 8 Memory is full. Canno t scan . The scanned dat a wi ll b e de leted. Because of insuff icient hard disk space, the f irst page could not be scanned. Try one of the following measures: • Wait for a while, and then retry the sc an op erat ion. • Reduce the s can area or scanni ng resolution. See p.95 “ Scan Set [...]

Troubleshooting 90 8 Selecte d file is curr entl y in use . Cannot de lete it. You cannot delete a file whose status is “ Waiting... ” or that is being e dited with DeskTopBinder. Delete the file aft er c ance ling de liver y or com plet - ing editing. Selecte d file s cont ain fi le(s ) that the user do es not have ac cess privi - leges to. Pl[...]

When a Message Is Displayed 91 8 The spe cifi ed g roup con tains some invalid dest inat ion( s). Do you want to selec t onl y valid de stinat ion(s) ? The specified group contains some destinations for sending by e-mail and some destinations for s ending by Scan to Folder. To select destina - tions for sending by email, pr ess [ Se- lect ] for the[...]

Troubleshooting 92 8 When an Error Messag e Appears on the Client Computer This section describes the main possible cause s and solutions for error messages displayed on the client c omputer when the TWAIN Driver is used . Note ❒ If an error message that is not included in this section appears, turn off the main power switch of the machine, and t[...]

When a Message Is Displayed 93 8 [ Exceeded the maximum allowab le characters for a scan mode . ] [ Enter within 40 characters. ] A maximum of 40 ch aracters c an be en- tered as the name of a scanning mode. Re- enter the name within this limit. [ Exceeded the maximum number of scan modes t o save. ] [ Reen ter after de leting. ] A maximum of 48 sc[...]

Troubleshooting 94 8[...]

95 9. Initial Scanner Setup This section e xplains all required settings and procedures for using the machine as a network scanner. Reference First, see G ene ral Se tti ngs G uide to make basic settings, and then make sc anner setti ngs. Fo r detai ls about settin gs for e- mail, see "C onnecti on and Setup ", Networ k Gui de . Scanner F[...]

Initial Scanner Setup 96 9 ❖ ❖ ❖ ❖ Destination Lis t Settings For explanations of settings, s ee p.101 “ Destination List Se ttings ” . Note ❒ If [ Off ] is s ele cted fo r [ Delivery Option ] in [ File Transfer ] in [ Syst em Sett ings ] , [ Destinat ion List Display Priori ty 1 ] and [ Update Delive ry Server Destina tion List ] wil[...]

Adjusting Scanner Features 97 9 Adjusting Scanner Features In Scanner Features, you can make settings fo r basic operati ons when us- ing this machi ne as a scann er. Nor- mally, you can use the machine with its default settings. H owever, you can change the settings t o suit your n eeds. This section describe s the Scanner Featur es settings. For [...]

Initial Scanner Setup 98 9 Settings Scan Se ttings This section explains how to set the defaults for scan settin gs. The scan settings consist of the fol- lowing. For the table about settings and defaults , see p.95 “ S canner Fea- tures ” . ❖ ❖ ❖ ❖ Default S can Settings Various basic settings (scan type, resolu tion, image density , a[...]

Settings 99 9 ❖ ❖ ❖ ❖ Ch ange Init ial Mode Sel ect [ Standard ] to use the stand- ard setti ngs as th e initial mode which is the mode of the machine imm ediately afte r the o peratio n s w i t c h i s t u r n e d o n o r m o d e s a r e cleared or r eset. Sel ect [ Program No.10 ] to use the set- tings stored in Program No.10 a s the init[...]

Initial Scanner Setup 100 9 Depending o n how the ori ginal is positioned, the scan area w ill be as follows: The range of po ssible original size s an d scan sizes is as fol- lows: • Original Size X1: 210-914 mm (8.3 ” -36.0 ” ) Y1: 210-15000 mm (8.3 ” -11.7 ” ) • Scan Area X3: 10-914 mm (0.4 ” -36.0 ” ) Y3: 10-15000 m m (0.4 ” -[...]

Settings 101 9 C Press [ OK ] . D Make sure th e values of “ X3 ” and “ Auto De tect ” appear next to [ Custo m Size ] , and then press [ OK ] . B B B B Press [ Ex it ] twice. The main menu reappears. Destinat ion List Settings Select the defaults for the titles and the display priority for the destina- tion list in th e machine and the del[...]

Initial Scanner Setup 102 9 • When [ On ] is se lec ted, y ou ca n enter the dela y time with the number keys (3-30 seconds). The mach ine wi ll sw itch to the netw ork TWAI N scan ner f unc- tion when the time set here passes after the last key opera- tion. ❖ ❖ ❖ ❖ File Type Priority Select whe ther to s end the sc anned origi nals as si[...]

Settings 103 9 Sel ect eit her [ No ] , [ Yes (pe r Pa ge) ] , or [ Yes (pe r Max. Size ) ] . Wh en [ Yes (pe r Max. S ize) ] is selected, enter the Max. Number of Divisions (2-500) with the nu mber keys. Note ❒ When [ Multi-page: TIFF ] or [ Multi- page: PDF ] is selecte d for [ File Type Priority ] , the image will n ot be divided even if [ Yes[...]

Initial Scanner Setup 104 9[...]

105 10. Appendix Relationship between Resolution and original size Resolution and sca n area are inversely re lated. The higher the resolution is set, the smaller the area that can be scanned. Converse ly, the larger the scan area, the lower the resolution that can be set. The relationship between th e scanning resolution and the file size is s how[...]

Appendix 106 10 When Using for E-mail, Scan to Folder, or Store, or as a Net work Delivery Scanner Horizon- tal meas- uremen t (length) mm (inches) Vertic al measur e- ment (length) mm (inches) 150dpi 2 00dpi 300dp i 400dpi 600 dpi Long length 914 ( 36.0) *1 up to 15000 (590.6 ) | up to 13400 (527.6 ) || up to 6000 (236.3 ) ||| up to 3680 (144.9 ) [...]

Relationship between Resolution and original size 107 10 ❍ : You c an select [] , [] , [] , or [] as the loading orientation of the original. | : You can selec t [] or [] as the loading orientation of the original. Unmarked : You can only select [] as the loading orientation of the original. *1 If the widt h is less than 914 mm (36. 0") , th[...]

Appendix 108 10 When Using as a Networ k TWAIN Scanner The maximum resolution available for scanning is determined by the original's horizontal measurement (width). For example, the width of an A0 × 2 original is 841mm (33.2"). Since this is the same as an A0 original, both A0 × 2 and A0 orig- inals can be s canned at the same maximum r[...]

Placing Originals 109 10 Placing Originals To correctly display the top/bottom orientation of the scanned original on a cli- ent computer, the plac ement of the original and the s ettings made on the c ontrol panel and sc anner driver mu st matc h. There are 4 ori entations for placing the original. See th e table below. Note ❒ Normally, an origi[...]

Appendix 110 10 Software Supplied on CD-ROM Table of files TWAIN Driver This driver is requ ired to scan an original on the machin e. To use the machine as a network TWAIN scanner, this driver must be installed. ❖ ❖ ❖ ❖ File storag e folder The files are stored in the following folder on the CD-ROM provided with this mach ine : DRI VER ST[...]

Software Supplied on CD-ROM 111 10 DeskTopBinde r DeskTopBinder is to be installe d on the client computers for i ntegration and management of various kinds of files such as scan files, file s created with appli- c a t i o n s , a n d e x i s t i n g s c a n f i l e s . T h i s s o f t w a r e a l l o w s y o u t o u s e v a r i o u s f u n c t i o[...]

Appendix 112 10 Specifications for Transmission/Store/Delivery Functions Note ❒ Dependin g on the ty pe or settings of the file o r document, yo u may not be able to specify the destination or enter the m aximum number of characters stated b elow. Transmission E-mail *1 This is the to tal nu mbe r of cha racter s ent ered di rect ly and fr om sub[...]

Specifications for Transmission/Store/Delivery Functions 113 10 Scan to Folder *1 When directly entering the desti nations, up to 50 destinations can be specified. *2 This i s the to tal n umbe r of e-m ail d estina tion s and file dest inati ons. Simultaneous Transmission The fol lowi ng ta ble shows the maxim um numbe r of desti nat ions whe n pe[...]

Appendix 114 10 Store *1 On the contr ol panel, the first 1 6 character s are disp layed. When v iewing the stor ed files from a clien t computer usi ng DeskTopBinder , all the entered characters ca n be viewed. *2 This is the t otal number of fi les that ca n be stored unde r the scanner, copier, store, and print er functi ons. The network del ive[...]

Specifications 115 10 Specifications *1 When automati cally dete cting the size of an original, its width (h orizontal l ength) is read as th at of t he closest sta ndard-size paper. The original 's vertic al measurement is read exactl y. Scan m ethod Origi nal fee d image sc anning Maximum p ower consumption 1,500W Image sensor type Fixed con[...]

116 INDEX A Adjusting Scanner Featu res , 97 Administrator Tools , 96 , 103 C Checking th e status of de livery , 67 { Check Modes } } } } key , 3 { Clear Modes } } } } key , 3 { Clear/Stop } } } } key , 4 Compres sion (Black & W hite) , 102 D Default Scan Settings , 98 Delet e Scann er Jour nal , 102 Delivering S can File , 57 Desk Top Binde r[...]

117 S Save , 71 Scanner Feature s , 95 Scanning Multiple Pages into a Single File , 77 Scann ing origina ls , 70 Scan Setti ngs , 95 , 98 Scan Size , 74 Scan to Fold er , 6 , 31 , 11 3 Scan to Folder Scree n , 32 Scan Type , 73 Selecting a custom size , 99 Select Title , 101 Send Sett ings , 96 , 10 1 Simultaneous Storage and Delivery , 65 Simultan[...]

118 EN USA B765-8707[...]

In accord ance with IEC 60417 , this ma chine us es the fol lowing sy mbols fo r the main po wer switc h: a a a a means POWE R ON. c c c c means STAND BY. In acco rdance with I EC 60 417, th is ma chine u ses th e follo wing s ymbols for th e anti -humid ity hea ter sw itch: a a a a means POWE R ON. b b b b means POWE R OFF . Note to users in the U[...]

Scanner Option Type 480 Operating Instructions Scanner Reference EN USA B765-8707[...]