Sharp MX-FX13 Bedienungsanleitung

F A CSIMILE EXP ANSION KIT OPERA TION GUIDE MODEL MX-FX13 Be sure to become thoroughly f amiliar with this manual to gain the maximum benefit from the product. Bef ore installing this product, be sure to read the cautions sections of the Star t Guide. Be sure to k eep all oper ation guides handy f or ref erence including this manual, the Star t Gui[...]

Telecommunication Line Cable: Use only the line cable that was provided with the machine. Notice for Users in Europe This equipment has been designed to work on the Br itish analogue public sw itched telephone networ k. This equipment has been tested according to the pan-European ES 203 021 regulatio n. It will operate on all anal ogue telephone ne[...]

1 INTR ODUCTION Thank you for purchasing t his product. This manual only explain s the facsimile functions of the product. For safe ty precautions and ge ne ral information on using the ma chine such as loading paper, clearing misfeeds, and handling peripheral units, see the Operation Guide for the machine. For other funct ions, see the following m[...]

2 CONTENTS INTRODUCTION ................................... ................................................................ ..................................... 1 CONNECTING AN EXTENSION PHONE ....................................... ..................................................... ...... 1 TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE .......[...]

3 CONTENTS F-CODE POLLING MEMORY.......................... 54 ● HOW F-CODE POLLING MEMORY WORKS .......5 4 ● USING F-CODE POLLING MEM OR Y ............5 5 ● PROCEDURE FOR F-CODE POLLING .........57 F-CODE CONFIDENTIAL TRANSMISSION ... 59 ● F-CODE TRANSMISSION (F-CO DE CONFIDENTIAL TRANSMISSIO N) ................ 59 ● PRINTING A DOCUMENT R[...]

4 T O USE THIS PR ODUCT CORRECTL Y AS A F A CSIMILE Several points must be kept in mind wh en using this product as a facsimile. Please note th e following. Line connection Be sure to use the provided telephone line co rd to connect the machine to a telep hone line jack. Insert one end of the telephone line co rd into the LINE ja ck on the left sid[...]

5 T O USE THIS PRODUCT CORRECTL Y AS A F ACSIMILE Lithium battery A lithium battery in the machine is used to retain settings and program med information such as auto-dia l numbers (page 66). • When the battery dies, settings and programmed information w ill be lost, so please keep a record of this information. (See "PRINTING LISTS OF PROGRA[...]

6 1 BEFORE USING THE F AX FUNCTION This chapter contains basic in formation about using th e fax f unction of t he machine. Please r ead this chapter before using the fax function. POINTS T O CHECK AND PR OGRAM AFTER INST ALLA TION After installing the m ach in e an d be fo re usin g it as a fax mac hin e , check th e follo win g po in ts an d pr o[...]

7 1 P AR T NAMES AND FUNCTIONS OPERA TION P ANEL (1) P age pallet (pa ge 86) (2) [RED IAL/P A USE] key (pages 15) This is used to red ial the last number dialled, and enter a pause when entering a f a x number . (3) [SPEAKER/SHIFT] key (pages 15, 86) This is used to dial without liftin g an ext ension phone connected to the ma chine and to shift be[...]

8 BEFORE USING THE F AX FUNCTION (13) [MODE SELECT] key s (step 1 on page 17) These are used these k eys to change mo des. (14) [SPECIAL FUNCTION] key This ke y is used to select a special transmission or recept ion function, config ure function set tings, and to store auto- dia l numbers . (15) [PROG R AM] key (pa ge 44) Press this k ey t o use a [...]

9 BEFORE USING THE F AX FUNCTION 1 F AX MODE (B ASE SCREEN) The base screen of fax mode is displayed by p ressing the [FAX] key when the pr int mode, co py mode, or sca n mode screen appear s. The base screen of fax mode (1) Message displa y Messages appear here to indicate the current status of the machin e. An icon ( ) appears to the right side w[...]

10 BEFORE USING THE F AX FUNCTION A UDITING MODE Accounts that can transmit faxes ( up to 50) can be established and tra nsmission t ime and other information ca n be tracked for each account. The Acc. Usage List (page 99) can be prin ted out which shows the time used for transmission and page s transmitted by each account. • This function is ena[...]

11 1 ORIGINALS ORIGINALS THA T CAN BE F AXED Original sizes * Long originals Depending on the reso lution setting and the width of the original, there may not be sufficient space in mem or y to hold a long original. When a lon g or iginal cannot be entirely scanned, sele ct a lower resolution setting an d/or shorten the origin a l . Scanning area o[...]

12 PLA CING THE ORIGINAL An original can be placed in the SPF/ RSPF or on the document glass. Use the SPF/RSPF when fa xin g a large number of sheet origina l s. Use the document glass to fax originals that can not be scanned using the SPF/RSPF such as thick or thin sh e et originals, o r books or other boun d originals. USING THE SPF/RSPF 1 Open t[...]

13 1 CHECKING THE SIZE OF A PLA CED ORIGINAL When a standar d-size* original is p laced, th e original size is automatically detected (automatic original det ect ion function) and displayed in t he original display. Make sure that the size has been detected correctly. (1) When an original is placed, an icon appears to indicate the original scanning[...]

14 SELECTING RESOLUTION AND EXPOSURE SETTINGS The resolution and exposure can be adjusted to match the size and darkness of text on the original, or for an original such as a photograph. To change the se ttings, follow the steps below after selecti ng fax mode and placing the original. (Page 12) 1 Press the [RESOLUTION] key. The resolution selectio[...]

15 1 CONVENIENT DIALLING METHODS (A UT O-DIALLING) The fax function includes a co nvenient auto dial feature (Rapid dialling, speed dialling and grou p dialling). By programming freque nt ly dialled numbers, you can call and send fa xes to these locations by means of a sim ple dialling operation (p age 19). There are three types of aut o-dialling: [...]

16 2 B ASIC OPERA TIONS This chapte r explains the ba sic procedures fo r sending and receiving faxes. There are three b asic methods for fax tr ansmission: me mory transmission, direct transmission, and manual transmis sion. When memor y transmission is u sed, the documen t is temporarily st ored in memory b efore being transmitted. Whe n direct t[...]

17 2 SENDING A F AX B ASIC PR OCEDURE FOR SENDING F AXES 1 Make sure that the machine is in fax mode. The FAX indicator is lit when the machine is in fax mode. If the indicator is not lit, press the [FAX] key. If auditing m ode has been enabled for the fax function in the system settings, a message will appear p rompting you to ente r your account [...]

18 BA SIC OPERA TIONS 6 Press the [START] key ( ). • Scanning begins. • If the line is free, the machine will dial the receiving machine and begin transmission as soon as the first page is scanned. (Quick online transmissio n: page 24) • If there is a previously stored job or a job is in progress, or if the line is being used, all pages of th[...]

19 B ASIC OPERA TIONS 2 TRANSMISSION BY A UT O-DIALLING (RAPID DIALLING AND GR OUP DIALLING) Fax numbers can be dialled by automati c dialling (Rapid dialling and group dia lling) instead of pr essing the numeric keys. Follow the steps below to send a f ax using an auto dial nu mber. To use an aut o dial number, t he name and fax number of the dest[...]

20 BA SIC OPERA TIONS SEARCHING FOR A PR OGRAMMED DESTINA TION (USING THE [ADDRESS] KEY) At the time of dialling, you can e nt er lett er s to search for a destinat ion stored in a Rapid key, Speed Dial nu mbe r, or Group key. 1 Perform steps 1 to 4 of "BASIC PROCEDURE FOR SEN DING FAXES" (page 17). 2 Press the [ADDRESS] key. The search l[...]

21 B ASIC OPERA TIONS 2 F AXING A TW O-SIDED ORIGINAL (MX-M182D/MX-M202D/MX-M232D) Follow the steps below to auto matically transmit both sid es of a two-sided origi nal. (This is only possible on models that have an RSPF installed.) 1 Make sure that the machine is in fax mode. When the machine is in fax mode, the [FAX] ke y indicator is lit. If th[...]

22 BA SIC OPERA TIONS Transmission settings (memory transmission mode and direct transmission mode) Transmiss ion modes include m emory transmission , where th e original is temporarily scanned int o memory before transmission, and dir ect transmission, where the original is transmitted directly without b eing scanned into memory. There are two typ[...]

23 B ASIC OPERA TIONS 2 8 Press the [START] key. When using the document glass, multiple original pages cannot be transmitted in a single transmission. Faxing by manual transmission (using the [ SPEAKER] key) 1 Perform steps 1 to 4 of "BASIC PROCEDURE FOR SEN DING FAXES" (page 17). 2 Press the [SPEAKER] key When this k ey is pressed, a me[...]

24 BA SIC OPERA TIONS Quick On-line When you use the SPF /RSPF to send a multi-page docume nt an d there are no previously stored jobs waiting or in progress (and the line is not being used ), the machine dials the destination after the first pa ge is scanned and begins transmitting scanned pages while the remaining pages are being scanned. This tr[...]

25 B ASIC OPERA TIONS 2 CANCELLING A F AX TRANSMISSION To cancel a transmission that is in progress or a st ored transmission jo b, follow the step s below. A transmission in progress or a stored transm ission job is cancelled from the fax status scr een. (Printing of a receive d fax cannot be cancelled.) Cancelling a fax transmission 1 Press the [[...]

26 BA SIC OPERA TIONS Cancelling a stored transmission job If you do not wish to cancel a stored transmission job and only wish to check its status, press the [BACK] key instead of the [C] key in step 4 to exit . 1 Press the [FAX STATUS] key. The fax job sta tus screen is displayed. 2 Select "TX/RX RESERV E" with the [ ] or [ ] key. 3 Pre[...]

27 2 RECEIVING F AXES When another fax machine sends a fax to your machine, your machine w ill ring* , automatically receive the fax, and begin printing. (T his is called automatic reception.) If you do not wish to have re ceived faxes prin ted immediately, us e the print hold function to hold received faxes in memory for printing at your convenien[...]

28 BA SIC OPERA TIONS F-code confidential fax reception When a fax has been received by F-code confidential fax reception, an icon ( ) will appear in the base screen of fax mode (message display (1 ) on page 9). The icon also appears in fr on t of the box in the F-code confide ntial box name screen in the display. (Step 6 on page 61) Print th e rec[...]

29 B ASIC OPERA TIONS 2 F AX PRINT HOLD FUNCTION Faxes are normally printed as soon as they are received. This funct ion is used to ho ld received faxes in memory rather than printing the m as they are r eceived. Faxes he ld in memory are printed manu ally all at once. Settings required for fax print hold If a fax is received wh en auto power shut-[...]

30 BA SIC OPERA TIONS 6 Select "ON" with the [ ] or [ ] key. To disable fax print hold, se lect "OFF". 7 Press the [OK] key. Printing received faxes held in memory To print received faxes that are held in memory wh en fax print hold is enab led, follow the steps below. 1 In Fax mode, press the [SPECIAL FUNCTION] key. Begin the f[...]

31 3 AD V ANCED TRANSMISSION METHODS This chapter explains advance d features that are design ed for specific purpose s and circumstances. Please read those sections that are of interest t o you. SENDING THE SAME DOCUMENT T O MUL TIPLE DESTINA TIONS IN A SINGLE OPERA TION (BR O ADCAST TRANSMISSION) This feature is used to send a f ax to multiple de[...]

32 AD V AN CED TR ANSMIS SION METHODS USING BR O ADCAST TRANSMISSION 1 Perform steps 1 to 4 of "BASIC PROCEDURE FOR SEN DING FAXES" (page 17). 2 Press the [BROADCAST] key. The destination selection screen appear s. 3 Enter a full fax number with the numeric keys or pr ess an auto-dial key (Rapid key, Spee d Dial number, or group key) to s[...]

33 3 A UT OMA TIC TRANSMISSION A T A SPECIFIED TIME (TIMER TRANSMISSION) This feature enables you to set up a transmission or polling operation to be performed autom atically at a specified time up to a week in advance. This is convenient when you will be out of the office or for transm ission at off-peak nighttime rates. A combined t otal of 50 ti[...]

34 AD V AN CED TR ANSMIS SION METHODS 7 Press the [OK] key. The selected day is se t. 8 Perform the desir ed fax operation. The steps that follow will depend on the type of operation. The following operatio ns can be performed as a timer opera t ion: • Normal transmission (page 17 ) • Broadcast transmission (page 31) • Polling (page 35) • S[...]

35 3 TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION The polling function allows your mach ine to call a fax machine that has a document ready for transmission and initiate reception of th e document. You can also perform the revers e operation: sca n a document into the me mory of your machine so that anothe r machine can call your machine a[...]

36 AD V AN CED TR ANSMIS SION METHODS USING THE POLLING FUNCTION When used in conjunction with the ti mer transmission function (page 33 ), only one polling job can be stored. 1 In Fax mode, press the [SPECIAL FUNCTION] key. When the [SPECIAL FUNCTION ] key is pressed, th e special function menu appea rs. (To select fax mode, see step 1 on page 17.[...]

37 AD V ANC ED TRANSMISSION METHODS 3 Serial polling When performing serial polling, an au to-dial key that includes a sub-address or passc ode (page 52) cannot be selected. 1 Perform steps 1 to 3 of the polling procedure (page 36). 2 Select "SERIA L PO LLING" with the [ ] or [ ] key. About the steps that follow See steps 5 to 8 of the po[...]

38 AD V AN CED TR ANSMIS SION METHODS USING POLLING MEMOR Y This function send s a document previo usly scanned in to memo ry to a receiving machine when the rece iving machine calls and polls your machine. (I f desired, you can restri ct polling to fax machines whose fax nu mber you have programmed in your machi ne. See "Restricting polling a[...]

39 AD V ANC ED TRANSMISSION METHODS 3 7 Select "1 TIME" or "REPEAT" with the [ ] or [ ] key. If you select "1 TIME", the documen t data is automatically cleare d from memory aft er your machine is polled once. If you sele ct "REPEAT", the document data in mem ory can be use d repeatedly. If you selected "[...]

40 AD V AN CED TR ANSMIS SION METHODS Deleting documents from the Public Box This procedure is used to delete do cuments from the Public Box when they are no lo nger needed. 1 Follow steps 2 to 6 of "Scanning a document into polli ng memory (the Public Box)" (page 38 ) and then follow the steps below. 2 Select "DELETE" with the [...]

41 3 INCLUDING SENDER INFORMA TION ON F AXES This function prin ts the date, time, you r programmed na me, your progr ammed fax number, and the transmitte d page number at the top ce ntre of each page that you fax. All pages that you fa x include this information. Example of fax page printed out by the receiving machine (1) Date and time Date and t[...]

42 F AXING A DIVIDED ORIGINAL (DU AL P A GE SCAN) When faxing a book or other bound document , you can use this function to divide the two ope n pages of the book into two se parate fax pages . This function can only be used when the origin al is A3, B4, or A4R size (1 1" x 17" or 8-1/2" x 11"R s ize if the machine uses inch-bas[...]

43 3 ADDING A CO VER SHEET/MESSA GE T O A F AX TRANSMISSION This function automatically at taches an A4 (8-1/2" x 11") cover sh eet to your fax tr ansmissions. The cover sheet shows the date and time, th e dest ination n ame, the sender's name a nd fax numbe r, and t he numb er of pag es in the transmission. A message ca n also be ad[...]

44 USING SETTINGS ST ORED AS A PR OGRAM This function allows you to sto re t he steps of an operatio n, including the destinatio n an d scann in g se ttin gs , into a program. This function is co nvenient when you frequ ently send documents, such as a daily report, to th e same destination. Up to nin e programs can be stor ed. When storing a prog r[...]

45 3 FOR W ARDING RECEIVED D A T A T O A NETW ORK ADDRESS (INBOUND R OUTING SETTINGS) The received fax data can be automat ically forwarded to a specifi ed e-mail address. When this f un ction is enabled, you can forward the received data to a specified address without printin g it. All Inbound Routing settings are configured in the Web page. The f[...]

46 AD V AN CED TR ANSMIS SION METHODS Set a file name for fo rwarding received data Select the checkboxes of items use d for the file name. Items Serial Number , Sender Name, Date & Time, Session Page Counter, Unique I dentifier, and Chara cters are assigned to th e file na m e in this ord er . To add a desired text string, select the "Cha[...]

47 AD V ANC ED TRANSMISSION METHODS 3 SETTINGS THE DESTINA TION Specify a sending source of received d ata and forwarding desti nation e-mail addresses t o conf igure a forwarding table. Up to 10 forwardin g tables can be configur ed. For each fo rwarding table, set the following it ems: • Forward Condition (enabling/disabling forward ing , and t[...]

48 AD V AN CED TR ANSMIS SION METHODS 7 Enter the destinat ion e-mail address in "Forward Destination (Max.5)". Up to five e-mail addr esse s can be specified as the destination. Three types of metho ds are available for ente ring the destination. The set e- mail addre sses a re displa ye d in "Forwarding Destinat ion Settings".[...]

49 3 FOR W ARDING RECEIVED F AXES T O ANO THER MA CHINE WHEN PRINTING IS NO T POSSIBLE (FOR W ARDING FUNCTION) When printing is no t possible because of a pa per, toner, or other proble m, you can forward re ceived faxes to another fax machine if t hat mach ine has been appr opriatel y programme d in your ma chine. This fun ction can be convenien t[...]

50 AD V AN CED TR ANSMIS SION METHODS 3 Select "RX DATA TRANSFER" with the [ ] or [ ] key. 4 Press the [OK] key. 5 Select "TRANSFER" with the [ ] or [ ] key. To cancel forwarding, select "NO TRANSFER". 6 Press the [OK] key. The machine automat ically dials the forwarding nu mber programmed in the system settings and be[...]

51 AD V ANC ED TRANSMISSION METHODS 3 INSTALLING THE PC-FAX DRIVER (THAT ACCOMPANIES THE MACHINE) 1 Insert the "Softwar e CD-ROM" that accompanies the machi ne into your computer's CD-ROM drive. 2 Click the "Start " button, click "Computer", and then double-click the CD-ROM icon ( ). • In Windows XP, click t he [...]

52 4 TRANSMISSION USING F-CODES This chapter ex plains F-code transm ission, which gives y ou a convenient mea ns of performing advanced operations such as relay broadcast t ransmission and confidential transm ission. Please read those sec tions that are of in terest to you. COMMUNICA TION BETWEEN MA CHINES SUPPOR TING F-CODES This machine supports[...]

53 TRANSMISSION USING F-CODES 4 When communication occurs involvin g a box, the communication will only take place if the sub-address and passcode that the other machine sends match the sub-ad dress and passcod e programmed in your machine for th at box. Therefore, to allow communication, you must inform th e other party of the sub-addr ess and p a[...]

54 F-CODE POLLING MEMOR Y F-code polling memory allows one fax machine to call another fax machine and initiate re ception of a document that has been scanned into the other mach ine's F-code polling memo ry box. Calling another machine and initiating reception is called F-code po lling, and scanning a document into a memory box for anothe r m[...]

55 TRANSMISSION USING F-CODES 4 USING F-CODE POLLING MEMOR Y In order for ano ther machine to retrie ve a document from your ma ch ine, you must first scan t he d ocument into the F-code polling memory box. You can check the document in the me mory polling box by printing it out. (See "Checking and clear ing document dat a in a bo x" on p[...]

56 TRANSMISSION USING F-CODES Checking and clearing document data in a box The procedures for checking docume nt data in an F-code polling memory box by printing the data and for cle ar ing the data are generally the sam e as in "Printing docume nts in the Public Bo x" (page 39) an d "Deleting docume nts from the Public Box" (pa[...]

57 TRANSMISSION USING F-CODES 4 PR OCEDURE FOR F-CODE POLLING Make sure that a document has not been placed in the document feeder tra y or on the document glass, a nd t hen follow the steps below. 1 In Fax mode, press the [SPECIAL FUNCTION] key. When the [SPECIAL FUNCTION ] key is pressed, th e special function selection screen appears. (To select[...]

58 TRANSMISSION USING F-CODES 10 Enter a passcode (maxi mum 20 digits) with the numeric keys. • Characters that can be ent ered are numbers, "# ", and spaces. However, the initial cha racter cannot be a space. • If you make a mistake, press the [ C] key and re-enter the correct digit(s) . • If the other machine has not programmed a [...]

59 4 F-CODE CONFIDENTIAL TRANSMISSION F-Code confidential tra nsmissio n provides a secure means of faxing confide ntial documents. The sub-addr ess and passcode programmed in th e box restr ict th e recip ients of the fax, and once received in the box, the fax can only be printed by someone who kno ws the print pas scode. This function is convenie[...]

60 TRANSMISSION USING F-CODES F-code confidential transmission 1 Follow steps 1 to 4 of "BASIC PROCEDURE FOR SEN DING FAXES" (page 17) and then follow the steps below. 2 Press the [SPECIA L FUNCTION] key. When the [SPECIAL FUNCTION ] key is pressed, th e special function selection screen appears. 3 Select "SENDING OP TIONS" with[...]

61 TRANSMISSION USING F-CODES 4 PRINTING A DOCUMENT RECEIVED T O AN F-CODE CONFIDENTIAL MEMOR Y BO X Faxes received in an F-code confident ial mem ory box are print ed out by ent ering t he 4-dig it pr int passcod e (0000 to 9999) that was progr ammed when the box was crea ted. 1 In fax mode, press the [SPECIAL FUNCTION] key. When the [SPECIAL FUNC[...]

62 F-CODE RELA Y BR O ADCAST TRANSMISSION The F-Code relay broadcast funct ion allows the machine to act as a relay machine fo r a broadcast transmission. Th e end receiving machines are stored in the machin e's F-Code relay memory box, and when the mach ine receives a relay request from another F-Code machine, it will relay the fax to all of [...]

63 TRANSMISSION USING F-CODES 4 USING THE F-CODE RELA Y BRO ADCAST FUNCTION (y our machine is the rela y machine) When a do cument is received from a relay requ est machine, th e F-code relay br oadcast function transmits the document to the end rece iving machines using a memory box only if the sub-addr ess and passcode sent by the relay request m[...]

64 5 CONVENIENT METHODS OF USE This chapter explains convenie nt functions that can be used when sen ding a fax, connecting an e xt ension phone, and other feat ures that expand the scop e of use of the fax ma chine. Please read th ose sections that are of inte rest to you. CONNECTING AN EXTENSION PHONE You can connect a teleph one to the machine a[...]

65 CONVENIENT METHODS OF USE 5 SETTING THE RECEPTION MODE The machine normally receive s faxes automatically after ringing; however, when an extension phone is connect ed, you can set the reception mode to MANUAL. This will allow you to talk to the ot her party first and then receive a fax. This is convenient when you on ly have one telephone line [...]

66 6 PR OGRAMMING This chapter explains the pro cedures for programmin g auto dial keys (Rapid keys, Speed Dial numbers, and group keys), progra ms, and F-code operation s, and how to print out lists of pr ogrammed information. PR OGRAMMING Auto dial numbers (Rap id keys, Spee d Dial number s, and group keys), pr ograms, and F-code opera tions are [...]

67 PROGRAMMI NG 6 3 Press the [OK] key. 4 Select "DIAL" with the [ ] or [ ] key. 5 Press the [OK] key. 6 Select "RAPID /SP EED", "GROUP", or "CHANGE/DELETE" wi th the [ ] or [ ] key. • To store an Rapid key or Speed Dial number, select "RAPID/SPEED" and press the [OK] ke y. Next, follow the steps [...]

68 PROGRAMMING 11 Press the [OK] key. 12 Enter search characters (see "ENTERING CHARACTERS" on page 86). Up to 10 search characters can be entere d. Only "Uppercase" characters shou ld be used in "KEY WORD" to arrange the addr esses in alphabetical order. The search cha ra cte rs func tion as a keyword if you need to s[...]

69 PROGRAMMI NG 6 3 Enter a sub-address (maximum 20 digits) with the numeric keys. Characters th at can be enter ed are numbers, " ", "#", and spaces . If you make a m istake, press [ C] key and then re-enter the correct number . When this s tep is referred to in the following procedures, " ", "#", and spaces[...]

70 PROGRAMMING [Transmission speed setting] To set the transmissio n sp ee d, com ple te step s 1 through 13 on page s 66 to 68 and then follow the st eps below. 1 Select "TX SPEED" with the [ ] or [ ] key. 2 Press the [OK] key. 3 Select the desired transmission speed with the [ ] or [ ] key. 4 Press the [OK] key. 5 Return to step 13 on p[...]

71 PROGRAMMI NG 6 [Storing a group key] To store a group key, follow steps 1 th ro ugh 6 on pages 66 to 67 and then fo llow the steps below. 1 Press a Rapid key ([01] to [50]). Press the Rapid key ([01] t o [50]) that you wish to program as a group ke y. If you press a Rapid key that has already bee n programmed, a warning message will appear. 2 En[...]

72 PROGRAMMING [Editing and deleting auto-dial numbers] To edit or delete an auto-dial number, follow steps 1 through 6 on pages 66 and 67 and then follow the steps below . ● Editing a Rapid key or Speed Di al number 1 Select "RAPID/SPEED" with the [ ] or [ ] key. 2 Press the [OK] key. 3 Select "CHANGE" with the [ ] or [ ] key[...]

73 PROGRAMMI NG 6 11 To finish the storing procedure, press the [START] key ( ). If you wish to program an option such as F-code, chain dialling, tr ansmission speed, or international transmission mode, press the [OK] key. • If you pressed the [START] k ey ( ), go to ste p 5. If you wish to p rogram another Rapid key or Speed Dial num ber, repeat[...]

74 PROGRAMMING 3 Select "CHANGE" with the [ ] or [ ] key. 4 Press the [OK] key. 5 Press the group key (one of Rapid keys [01] to [50]) t hat you wish to edit. 6 Edit the group name (see "ENTERING CHARACTERS" on page 86). 7 Press the [OK] key. 8 Edit the search characters (see "ENTERING CHARACTERS" on page 86). 9 Edit t[...]

75 PROGRAMMI NG 6 ● Deleting a group key 1 In step 3 on page 74, select "DELETE" with the [ ] or [ ] key. 2 Press the [OK] key. 3 Press the group key (one of Rapid keys [01] to [50]) t hat you wish to edit. 4 Select "DELETE" with the [ ] or [ ] key. 5 Press the [OK] key. Return to step 3. If you wish to delete a not her group [...]

76 PROGRAMMING ST ORING, EDITING AND DELETING PROGRAMS You can store a transmission met hod *, cover sheet/me ssage, transmi ssion settings, dual pag es, and/or resolution/exposure settings in a program. This will allow you to use the settings for a transmis sion by means of a simple operation (see "USI NG A PROGRAM" on page 44). * Transm[...]

77 PROGRAMMI NG 6 10 Select the program that you wish to store with the [ ] or [ ] key. • A transmission method, cover sh eet/message, resolution /e xposure settings, dual pa ges, sender's name, and transmission setti ngs can be stored. A transmission method must be stored. The storing procedure canno t be completed unless a transmission met[...]

78 PR OGRAMMING, EDITING, AND DELETING F-CODE MEMOR Y BO XES The procedure for programming a box for F-code transmission is explained here. There are three types of F-code boxes: F-code public boxes (page 81), F- code confidential boxes (page 79) , and F-code relay group boxe s (page 80). F-code boxes are progr ammed, edited, and delete d as explai[...]

79 PROGRAMMI NG 6 [PROGRAMMING AN F-CODE CONFIDENTIAL BOX] Follow the steps below to pr ogram an F-code confidential re ception box. An F-code (sub-address and passcode) for F -cod e con fident ial re ce ption an d a print pass code to print out r eceived faxes ar e programmed in each box. Up to 10 boxes can be programmed. To check t he co ntent s [...]

80 PROGRAMMING [PROGRAMMING AN F-CODE RELAY GR OUP] This procedure is used to pr ogram an F-code rela y group bo x for relay broadc ast of a received fax upon receipt of an F-co de relay re quest. Up to 10 boxes can be programmed. An F-code (sub-address a nd passcode) for receptio n of an F-code relay request and the destinations to which the f ax [...]

81 PROGRAMMI NG 6 [PROGRAMMING F-CODE PUBLIC (POLLING MEMORY) BOXES] This setting is used to program a box to sto re document data for r emote transmission when polle d by a machine that supports F-Code commu nication. Up to 10 boxes can b e programmed. To check the contents of a progr ammed box, print the following list: "PRINT - REPORT - SUB[...]

82 PROGRAMMING ● Editing an F-code confidential box 11 Select the name of the F-code confidential box that you wish to edit with the [ ] or [ ] key. If not all letter s of the box name appear , press the key to display all letter s. Press the key once again to return to the origin al screen. 12 Press the [OK] key. 13 Enter the print passcode (4 d[...]

83 PROGRAMMI NG 6 [EDITING AND DELETING F-CODE RELAY GROUPS] 9 Select "CHANGE" or "DELETE" with the [ ] or [ ] key. 10 Press the [OK] key. • If you selected "CHAN GE" in step 9, follow the steps in "Editing an F-code relay group" which follows. • If you selected "DELETE" in step 9, follow the st[...]

84 PROGRAMMING [EDITING/DELETING F-CODE PUBLIC BOXES] 9 Select "CHANGE" or "DELETE" with the [ ] or [ ] key. 10 Press the [OK] key. • If you selected "CHAN GE" in step 9, follow the steps in "Editing an F-code public box" which follows. • If you selected "DELETE" in step 9, follow the steps in &[...]

85 6 PRINTING LISTS OF PR OGRAMMED INFORMA TION, SETTINGS, AND COMMUNICA TION A CTIVITY You can print lists sh owing programmed information , settings, and communicat ion activity. The following lists can be printed. • ACTIVITY REPORT: This report shows information on your most recent transmissions and receptions, includi ng communica tio n tim e[...]

86 ENTERING CHARA CTERS This section explains how to enter a nd edit characters for names of r apid dial numbers, Sp eed Dial numbers, and group ke ys, as well as accou nt names, progra m names, and se arch characters fo r the address lis t. CHARA CTERS THA T CAN BE ENTERED Characters that can be entered for names The following characters can b e e[...]

87 PROGRAMMI NG 6 CHARA CTER ENTR Y KEYS To enter characters, use t he character entry keys on the operation panel. The ch aracters entere d by each key a nd key function s are as follows. When you wish to enter characters assigned to the same k e y in succession, press the [] key after entering the first character to mov e the cursor and then ente[...]

88 PROGRAMMING INITIAL PR OCEDURE FOR ENTERING CHARA CTERS Entering alphabetical characters (example: TPS) 1 Open the Rapid key overlay. To switch between upper ca se letters and lower case letters, pr ess the [SHIFT] k ey. 2 Enter "T", "P" and "S " with the letter keys. The letters are stored an d the cursor moves t o[...]

89 PROGRAMMI NG 6 Entering special characters Special characters are ent ered with the Rapid key overlay opened. 1 Press the [SP] key. 2 Select the special character that you wish to enter with the [ ][ ][ ][ ] keys. To move to the next page, m ove the cursor to the bottom line and press the [ ] key. To m ove back to the previous page , mo ve th e [...]

90 7 TR OUBLESHOO TING This chapter contain s information to help you make effi ci ent use of the fax features of th e machine, including solutions to co mmon problems. WHEN A TRANSA CTION REPOR T IS PRINTED The machine has bee n set to auto matically print a tr ansaction report t o notify you of the result when a t ransmission is not successful or[...]

91 TROUBLESHOO TING 7 XX-XX OK When group dialling, br oadcast transmission, or F-code rela y request transmission was performed, xxx- : Indica tes total number of transm issions. xxx OK : Indicates co mpleted transmissions . NO S ADD FUNC When an F-code tra nsmission was attempte d, (1) The other machine did not ha ve th e F-code function. (2) An [...]

92 VIEWING THE COMMUNICA TION A CTIVITY REPOR T A T REGULAR INTER V ALS (Comm unication activity repor t) Your machine keeps a re cord of the most recent 50 tr ansactions (both tra nsmissio ns and receptions) that were performed. The record includ es the date of the transact ion, the other pa rty's name, the duratio n, and result. You can have[...]

93 TROUBLESHOO TING 7 SELF-DIA GNOSTIC FUNCTION The machine has a self-diagn ostic fu nction that automati cally stops operation if a proble m occurs in the machine. If a problem occurs in fax mode, the following display appears. MESSA GES DURING NORMAL OPERA TION T oner is low . T oner is low . Replace the toner car tridge. "REPLA CING THE T [...]

94 PR OBLEMS AND SOLUTIONS If you experience a proble m with the fax function, first check the following table. This section describes problem s related to the fax funct i on. For problems related to gen eral operation of the machine, see "TROUBLESHO OTING" in the Operation Guide for th e machine. Prob lem Chec k Solution Pag e The machin[...]

95 TROUBLESHOO TING 7 The tr ansmitted image is distor ted. Were line conditions poor due to thunder or another reason? T r y the transmission again. – W ere the resolution and e xposure settings suitable? Chec k the resolution and exposure settings. "SELECTIN G RESOLUTION AND EXPOSURE SETTINGS" on page 14 White or blac k lines appear i[...]

96 8 SYSTEM SETTINGS The system settings are used by the administ rator (administrat or of the machine) to customize certain feat ures of the machine to better meet th e needs of users. This section e xplains system settings for the fa x features of the machine. For sys tem settings that are for the copy function, print fun ction, and network scann[...]

97 SYSTEM SETTINGS 8 ADMINISTRA T OR SETTINGS MENU The system settings are accessed via the f ollowing menu structure. Refer to this menu when en ablin g or disabling the settings th at are explained beginning on pa ge 99. Some settings contain an additional level of setting s (a settings screen). Level 1 Level 2 Level 3 Administ rator P ass w ord [...]

98 PR OCEDURE FOR USING THE SYSTEM SETTINGS The system settings can b e accessed from any mode (copy, fax, print, and sca n mod e). When the settin g is completed, you will return to the previous mode. • Faxes cannot be sent or received while a system setting is bein g used. • A s ystem setting cann ot be used while a fax is being sent or recei[...]

99 8 SYSTEM SETTINGS FOR THE F AX FUNCTION LIST PRINT/SET This setting is used to print lists showing current system set tings and other programmed info rmation. LIST PRINT 1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98). 2 Select "LIST PRINT /SET" with the [ ] or [ ] key and then press the [OK] key. 3 Select "L[...]

100 SYSTEM SETTINGS 2 Select "LIST PRINT/SET" with th e [ ] or [ ] key and then press the [OK] key. 3 Select "LIST SETTING" with the [ ] or [ ] key and then press the [OK] key. 4 Select "AUTO LISTING" with the [ ] or [ ] key and then press the [OK] key. 5 Select "AUTO PRINT REPT AT LIMIT (50)" with the [ ] or[...]

101 SYSTEM SETTINGS 8 OWN PASSCODE SET Use this s etting to program the fax number of the machine and the name of the user. The program med name and number are printed at the top of each fax page you send. The nu mber is also used as a passcode when performing polling reception "USING THE POLLING FUNCTION" (page 36). You can check your pr[...]

102 SYSTEM SETTINGS EXTENSION TEL Enable this setti ng when an extension telephon e is connected to t he machine. An exte nsion telephone connected to the machine cannot be used unt il this setting is e nabled. The in itial setting is enabled. 1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98). 2 Select "INITIAL SETTI NG&quo[...]

103 SYSTEM SETTINGS 8 ACCOUNT CONTROL This setting is used to enab le (or disable) auditing mode. Auditing mode is initially disabled. When this setting is enabled, the opera tor must enter a valid 5-digit account numb er in order to use the fax function of the machi ne. This function also tracks fax communicat i on time and fax pages for each acco[...]

104 SYSTEM SETTINGS 3 Enter an account name (up to 18 characters long) and press the [OK] key. • See "ENTERING CHARACTERS" (pag e 86) for the procedure for entering letters. • If you do not wish to change the account name, p ress the [OK] key. • Press the [OK] key. You will return to the screen of step 2. To change another number, r[...]

105 SYSTEM SETTINGS 8 SENDING FUNCTION These settin gs are used t o change t he default setting s (initially set at the factor y) for the various f ax transmission fu nctions to settings that better meet your needs. RES. CON. SET This setting is used to ad just the exposu re level when scanning an original to be faxed . The initial setting is stand[...]

106 SYSTEM SETTINGS SEND MODE This setting is used to select whether the defau lt mode for sending faxes is memory tr ansmission or direct transmission. The initial setting is "MEMORY TX". 1 Follow steps 1 through 6 of "INITIAL PROCEDURE" (page 98). 2 Select "SENDING FUNCTION" with the [ ] or [ ] key and then press the[...]

107 SYSTEM SETTINGS 8 5 Enter the recall interval (01 to 15)* with the numeric keys and then press the [OK] key. • The recall interval can be set from 1 to 15* minutes. • After finishing step 5, if you do not wish to change the number of recall attempts, pres s the [BACK] key to exit. * Varies depending on country and reg ion. 6 Select "RE[...]

108 SYSTEM SETTINGS AUTO COVER SHEET When this setting is enabled, a cover page is automatically gene rated and added to ea ch fax transmission. Th e cover page shows the da te, time, destination name, sende r's name, sender's fax number, numb er of pages, and a message if th e message function is selected. A cover sheet cann ot be added [...]

109 SYSTEM SETTINGS 8 RECEIVED DATA PRINT CONDITION This setting determines the selection condition for paper when printing received documents. Select one of the three conditions below. "REDUCTIO N" is normally selected. • "REDUCTION" Each received image is printed at actual size when possible. When not po ssible, the image is[...]

110 SYSTEM SETTINGS FW. RX DATA This setting is used to select whether or not re ce ived faxes are for warded to a fax machine progr ammed as explained in "RECEIVED DATA FW. STATION SET" (page 110) in the even t that the machine cannot print the faxes. The setting is initially disabled. 1 Follow steps 1 through 6 of "INITIAL PROCEDUR[...]

111 SYSTEM SETTINGS 8 ENTER JUNK FAX # This settin g is used to progr am fax numbers fr om which you w ish to block rec eption. Up to 50 fa x numbers can be stored (maximum of 20 digits each). To block reception from the programmed fa x numbers, the "ANTI JUNK FAX" setting mu st be enabled. 1 Follow steps 1 through 6 of "INITIAL PROC[...]

112 9 APPENDIX This chapter contain s the specifications of the fax function an d the index. SPECIFICA TIONS For information on power requirements, power consumption, dimensions, weight, and ot her sp ecifications that are common to all features of the machine, see " SPECIFICATIONS" in the "Start Guide". *1 Transmission speed is[...]

113 INDEX Symbols / Numbers #of rings at. RX .......... .................... ...................... ...108 8 1/2x11 RX reduce .......... ...................... ................1 09 A Acc. name print . ... ... ... .................... ... ... ... .... ... .........106 Account # set .......................... ... .................... ... ... ... 103 [...]

114 M Memory t ransmission ........... ....................... ..............23 O On-hook dialling ......... .... ... ... ... .................... ... ... ... .... . 15 Operation panel .................... ....................... ................7 Original size ......................... ................... .... ... ... ... .....13 Original size s .[...]

115 Advanced transmis sion methods Broadcast tra n sm i ssio n .............. .... ... ... ... .................. 3 1 Cover she et/message func tion... ....................... ........43 Dual page scan .... ................... ....................... ...........42 Forwarding function ................. .................... ..............49 Own numb [...]

SHARP ELECTRONICS (Europe) GmbH Sonninstraße 3, D-20097 Hamburg WARNING: This is a Class A product. In a domestic environment this product may cau se radio interferen ce in which case the user may be required to ta ke adequate measures.[...]

MX-FX13 SHAR~ SHARP CORPORATION[...]