Alcatel Carrier Internetworking Solutions 4068 manual

Alcatel OmniPCX Off ice A lcatel 40 38/4039/4068[...]

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User manual 2 How Introduction Thank you for choosing a telephone from the 4038/403 9/4068 range manufactured by Alcatel . Your Alcatel 4038/4039/4068 d igital terminal has a new ergonomic layout for more effective communication.  A large graphi c screen, in conj unction with various keys and the navigator, allows you to make calls, configure an[...]

How[...]

Contents 4 Toc Getting to know your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.6 1. Description of the screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.7 1.1 Welcome screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

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Getting to know your telephone 6 Telephone Handset Socket for connecting headphones or a Hands-free / Loudspeaker unit  Audio keys Hang-up key: to terminate a call. Hands-free/Loudspeaker Key: to make or answer a call with out lifting the receiver. • Lit in hands- free mode or headset mode (sho rt press). • Flashing in loudspea ker mode (lon[...]

Description of the screens 1 7 Other 1.1 Welcome screens Menu page Perso page Info page Time and status icon Date Call forwarding ico n: Stationary : no forwarding activated. Rotating : forwarding activated Scroll bar : shows the position on a page Displays the content of the page selected  Menu page: contains all functions and applications acce[...]

Description of the screens 8 1 1.2 Call management screen Date Incoming call icon Time and status icon Call holding icon Call in progress icon Pop-up di splay of functions accessi - ble while the call is taking place Incoming call presenta- tion screen. This screen is temporarily displayed w hen a call arrives and shows the name and/or number of th[...]

Using your telephone 2 9 Other 2.1 Making a call • If the internal or outside number does not reply: dial directly the number for your call lift the receiver number require d hands free number required programmed line key correspondent’s name during a conversation To make an external call, dial the outside line access code before dialling your [...]

Using your telephone 10 2 2.4 Activating the loudspeaker during a conversation (receiver lifted) - Loudspeaker 2.5 Calling your correspondent by name (company directory) • If name is OK: • If name is not OK: the loudspeaker key flashes during a conversation activate loudspeaker (long press) The key is no longer lit adjust volume (7 levels) deac[...]

Using your telephone 11 2 2.9 Redialling  Redialling the last number di alled (redial):  Call back on the last 10 number dialle d: 2.10 Requesting automatic callback if internal number is busy • Cancelling callback request: 2.11 Answering an int ernal call in inter com mode You can answer without lifting the receive r. When you receive an i[...]

During a conversation 12 3 Other 3.1 Making a second call during a co nversation • Other methods for calling a second correspondent • To cancel your second call and recover the first: during a conversation number of second correspondent select the no. in the last ten issued if your telephone allows this operation t o c a l l a n u m b e r i n t[...]

During a conversation 13 3 3.4 Transferring a ca ll • To transfer your call to another numb er: • If the number receiving the transfer answe rs: You can also transfer your call immedia tely, without waiting for the num ber to answer, using eit her of the two methods describe d above. 3.5 Three-way conference with i nternal and/or external corre[...]

During a conversation 14 3 3.7 Placing an outside call on hold (parking) You can place an outside call on hold and recover the call on another telephone: • To recover the parked call: 3.8 Intrusion into an inter nal conversation Your correspondent’s line is busy. If the number is not “protected” and if authorised, you can intrude into t he [...]

Sharing 4 15 Other 4.1 Receiving supervised call ri nging To receive the special ringing for call s to another nu mber: 4.2 Answering the general bell When the operator is absent, outside calls to the operator are indicated by a general bell. To answer: 4.3 Manager/secretary filt ering System configuration allows “manag er/secretary” groups to [...]

Sharing 16 4 4.5 Answering briefly in place of the operator Outside calls to the operator will ring on your telephone and you can answer the call: • Calls to the switchboard: 4.6 Hunting g roups • Hunting group call: Certain numbers can form a hunting group and can be called by dialling the group number. • Temporary exit from your hunting gro[...]

Sharing 17 4 4.10 Sending a written message to an internal correspondent • Predefined message • Personal message • The 27 standard messages are shown below: number to be called enter the first letters of the name first message in list (27) select the message to be sent enter the no. of the message to be sent (01 to 27) apply your choi ce chan[...]

Sharing 18 4 4.12 Sending a recorded message to a number / a distribution list 4.13 Broadcasting a message on the loudspeakers of a station group A message not requiring an answer can be broadcast on the loudspeakers within your broadcast grou p: personal code correspondent’s no. or list no. (00 to 50) correspondent’s name or list name (00 to 5[...]

Keep in touch 5 19 Other 5.1 Selecting calls to be diverted When a diversion is applied, you can select the types of call to b e diverted: outside, internal, all. 5.2 Diverting calls to another number (imm ediate diversion) The number can be yo ur home, portable or car phone, voice message or an internal extension (operator, etc.). select the type [...]

Keep in touch 20 5 5.6 Personal assistant: reaching you with one number only 5.7 Diverting calls to your pager Callers will thus be able to contact you while you are moving aro und the company: 5.8 Forwarding your calls from the receivi ng terminal (“Follow m e”) You wish to receive your calls in your present location: Use the “Follow me” f[...]

Keep in touch 21 5 5.13 Diverting calls when your line i s busy (divert if busy) Callers can be diverted to another telephone if you are already on the line. 5.14 Do not disturb You can make your terminal tempor arily unavailable for all calls. diversion is acknowledged number receiving diversion 'Divert if busy' programmed key number rec[...]

Keep in touch 22 5 5.16 Consulting written messages The light indicates that messages have been received. displays the sender's message on the scre en number of messages received Displays the re st of the mess age and the date an d time it was l eft Next message. Previous message. Erase message. Call back sender of m essage. Sending a written [...]

Managing your charges 23 6 Other 6.1 Charging your calls directly to business accounts You can charge the cost of your ou tside calls to business account numbers. • Adding or changing a business code durin g a call: 6.2 Finding out the cost of an outside call m ade for an internal user from your terminal “Business account code” programmed key[...]

Programming your telephone 24 7 Other 7.1 Initializing yo ur voice mailbox 7.2 Customising your vo ice greeting You can replace the greeting message by a personal message 7.3 Modifying your personal code Your personal code is used to access your voice mailbox and to lo ck your telephone. light flashes enter your personal code th en record your name[...]

Programming your telephone 25 7 T Activate/deactivate di screet ring mode. T Adjust ringer volume while a call arrives. 7.5 Adjusting screen brightness Alcat el 4038/4039 7.6 Selecting the welcome page This function is used to choose the page di splayed by default on the telephone. to activate to deactivat e apply your choice your telephone rings a[...]

Programming your telephone 26 7 7.10 Programming an appointment reminder You can define the time of a temporary reminder (one in 24 ho urs) or a permanen t reminder (every day at the same time). • At the programmed time , your telephone rings: • To cancel your reminde r request: reach the ' Menu ' page select the type of appointment ([...]

Programming your telephone 27 7 7.14 Configuring the audio jack of your telephone By default, the audio jack of your telephone can be used to connect a headset, hands free kit or loudspeaker. 7.15 Activating/deactivating 'forced headset' mode 'Forced headset' mode must be activated as soon a s a headset is instal led instead of [...]

Guarantee and clauses 28 howtoc Independently of the legal warranty that covers this appliance, it is guaranteed for 1 year, parts and labour, counting from the date indicated on your invoice. The invoice will be demanded if making a claim under the warranty. The warranty does not however apply in the following cases: in the event of use that does [...]