Brother 580MC manual

T7MC-US-FM5.5 F AX 580MC MFC 660MC ® O WNER’ S MANU AL[...]

T7MC-US-FM5.5 If Y ou Need to Call Customer Service Please complete the follo wing information f or future reference: Model: F AX580MC MFC660MC (Circ le y our model number) Serial Number:* Date of Purc hase: Place of Purc hase: * The serial number is on the underside of the unit. Retain this Quick-Start Manual with y our sales receipt as a permanen[...]

i Brother Numbers Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the [...]

ii Ordering Accessories and Supplies For the best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, Master Card, Discover or American Express credit card, you can order accessories directly from Brother. USA: 1-888-879-3232 (voice) 1-800-947-1445[...]

iii Notice – Disclaimer of Warranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BRO[...]

iv BROTHER 90 DAY LIMITED WARRANTY and EXCHANGE SERVICE (For FAX 580MC Only) (For USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as “this Product”). What is [...]

v BROTHER 90 DAY LIMITED WARRANTY and EXCHANGE SERVICE (For FAX 580MC Only) (For USA Only) packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Ser[...]

vi BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For MFC 660MC Only) (For USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as “this Product”). What i[...]

vii BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For MFC 660MC Only) (For USA Only) packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer[...]

BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in materi[...]

ix Table of Contents 1 Introduction ..................................................................................... 1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1-1 About FAX/MFC .................................[...]

x 3 On-Screen Programming................................................................ 3-1 User-Friendly Programming....................................................... 3-1 Function Mode..................................................................... 3-1 Alternating Displays ............................................................ 3-[...]

xi Polling.................................................................................. 5-7 Setting Multi-function Link ® Mode (For MFC 660MC Only) ................................................... 5-7 6 Setup Send ....................................................................................... 6-1 Automatic Document Feeder (ADF) ...[...]

xii 8 Telephone Services .......................................................................... 8-1 Custom Features ......................................................................... 8-1 Distinctive Ring ................................................................... 8-1 Registering the Distinctive Ring Pattern ......................[...]

xiii Programming Paging Number ........................................ 9-7 Remote Retrieval ........................................................................ 9-8 Using Remote Access Code ................................................ 9-8 Changing Remote Retrieval Access Code ........................... 9-8 Remote Commands ................[...]

xiv Routine Maintenance ................................................................ 13-7 Cleaning the Scanner ......................................................... 13-7 Cleaning the Print Head ..................................................... 13-7 Replacing the Print Cartridge ............................................ 13-8 14 Settin[...]

xv Image Type ................................................................... 15-8 Scanning into the PaperPort ® Viewer ............................... 15-8 16 Multi-Function Link ® (option) (For FAX 580MC Only) ............................................................. 16-1 17 Specifications ...............................................[...]

1 - 1 INTRODUCTION 1 1 Introduction Using This Manual Thank you for purchasing a Brother FAX/MFC. This FAX/MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your FAX/MFC to its fullest potential by taking a few minutes to read this manual. Finding Information All chapter headings[...]

INTRODUCTION 1 - 2 Fax Tones and Handshake When someone is sending a fax, the FAX/MFC sends fax calling tones (CNG tones)— soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press Start , and they continue for about 40 seconds after dialing. During that time, the sending machine must begin the “handshake” wit[...]

1 - 3 INTRODUCTION FAX 580MC and MFC 660MC Control Panel Overview SIX IN ONE 6 3 4 5 2 1 1 7 10 11 8 9 12 LCD (Liquid Crystal Display) Displays messages to help you set up and operate your fax machine. 5 Speaker Phone Lets you speak to the person at the other end and dial telephone numbers without lifting the handset. 4 Search/Speed Dial Lets you d[...]

LOCATION AND CONNECTIONS 2 - 1 2 2 Location and Connections Caution 1 Never install telephone wiring during a lightning storm. 2 We recommend that this product be used with a surge protection device to protect the product against lightning storms. 3 Never install a telephone jack in a wet location unless the jack is specifically designed for a wet [...]

2 - 2 LOCATION AND CONNECTIONS Packing List Make sure you have the following items: Assembly Attach the paper wire extension Attach the paper wire extension to the paper tray and slide it up or down to fit letter or legal size paper. If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within Canada) or[...]

LOCATION AND CONNECTIONS 2 - 3 Attach the paper tray Attach the paper tray. Make sure the wide pins on the paper tray are inserted firmly into the pockets on the top edge of the machine. Attach the output paper support Attach the output paper support. Loading the Paper The maximum number of 20 lb. sheets you can load depends on the paper size, eith[...]

2 - 4 LOCATION AND CONNECTIONS Acceptable Paper Connections Connecting the Machine Connect the handset, power cord, and telephone line. 1 Connect the Handset. Connect the curled handset cord to the bottom of the handset and the back of the machine. 2 Connect the power cord. 3 Connect the telephone line. Connect one end of the telephone line cord to[...]

LOCATION AND CONNECTIONS 2 - 5 WARNING ■ This machine must be grounded using a three-prong plug. ■ Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your machine on when you connect it to a telephone line. When you want [...]

2 - 6 LOCATION AND CONNECTIONS Converting Telephone Wall Outlets There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers [...]

LOCATION AND CONNECTIONS 2 - 7 4 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the back of the machine. You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the FAX/MFC’s wall outlet. You can [...]

2 - 8 LOCATION AND CONNECTIONS Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering system. When you have an external TAD on the same telephone line as the FAX/MFC, the TAD answers all calls. The FAX/MFC “listens” for fax calling (CNG) tones. If it hears them, the FAX/MFC takes ove[...]

LOCATION AND CONNECTIONS 2 - 9 Connections The external TAD must be plugged into the back of the FAX/MFC, into the jack labeled EXT. Your FAX/MFC cannot work properly if you plug the TAD into a wall jack. 1 Plug the telephone line cord from the wall jack into the back of the FAX/MFC, in the jack labeled LINE. 2 Plug the telephone line cord from you[...]

3 - 1 ON-SCREEN PROGRAMMING 3 3 On-Screen Programming User-Friendly Programming We have designed your FAX/MFC with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your FAX/MFC has to offer. (See Using This Manual , page 1-1.) Since your fax programming is done on the LCD, we created[...]

ON-SCREEN PROGRAMMING 3 - 2 Function Selection Table If you have a basic understanding of how to program your FAX/MFC, you can perform most of the programming settings without the Owner’s Manual. To help you understand the function selections, options, and settings that are found in your fax programs, use the Function Selection Table below. 1. IN[...]

3 - 3 ON-SCREEN PROGRAMMING 2. SETUP RECEIVE Function Description Factory Set More Info 1. RING DELAY Number of rings before FAX/ MFC answers in FAX/TEL, FAX, or MC mode. RING DELAY:04 TOLL SAVER:OFF 5-2 2. F/T RING TIME Sets the time for “double ring” in FAX/TEL mode. 20 5-3 3. EASY RECEIVE Receive fax messages without pressing the Start key. [...]

ON-SCREEN PROGRAMMING 3 - 4 4. CANCEL JOB Function Description Factory Set More Info Cancel a delayed fax or polling job. 6-5 5. INTERRUPT Function Description Factory Set More Info Send a fax now, even if you have the machine set to send a fax later, or if you have it set for Polling. 6-5 6. SET AUTO DIAL Function Description Factory Set More Info[...]

3 - 5 ON-SCREEN PROGRAMMING 8. SETUP MSG CTR Function Description Factory Set More Info 1. MSG STORAGE Select if memory will store fax,voice or both. FAX:OFF VOICE:ON 9-2 2. BACKUP PRINT Prints copy of faxes received into memory. ON 9-4 3. OGM Select/Record outgoing message. MSG CTR OGM 5-3, 9-2, 9-3 4. ICM MAX. TIME Select maximum length of incomi[...]

INITIAL SETUP 4 - 1 4 4 Initial Setup Getting Started After you have assembled your machine using the Brother StartCard, continue the initial setup by programming the rest of the initial settings. Setting Date and Time Your FAX/MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, the FAX/MFC maintain[...]

4 - 2 INITIAL SETUP Setting Tone/Pulse Dialing Mode (For Canada Only) Your FAX/MFC comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode. 1 Press Function/Set , 1 , 5 . 2 Press or to select TONE or PULSE and press Function/Set . 3 Press Stop to exit. Details [...]

INITIAL SETUP 4 - 3 Repeating letters If you need to enter a character assigned to the same key as the previous character, press to move the cursor to the right. Special characters and symbols Press , # or Ø repeatedly to move the cursor under the special character or symbol yow want, then press to select it. Setting Up Your Area Code (For USA Onl[...]

4 - 4 INITIAL SETUP Setting Beeper Volume You can set the beeper to LOW, HIGH or OFF. The default setting is LOW . When the beeper is set to LOW or HIGH, the FAX/MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving. 1 Press Function/Set , 1 , 3 . 2 Press or to select your setting and press Function/Set .[...]

INITIAL SETUP 4 - 5 Setting Volume Amplify Please carefully read “Setting the Handset Volume” before you do the following steps: 1 Press Function/Set , 1 , 4 . 2 Press or to select VOL AMPLIFY:OFF? if none of the users are hearing-impaired and go to Step 4— OR —If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON? 3 Press[...]

5 - 1 SETUP RECEIVE 5 5 Setup Receive Basic Receiving Operations Select Answer Mode MANUAL —You must answer all calls yourself. If you hear fax tones, press Start to begin receiving the fax, then hang up. You can use this mode with Distinctive Ringing. (See Distinctive Ring , page 8-1.) FAX ONLY —The FAX/MFC automatically answers every call as [...]

SETUP RECEIVE 5 - 2 To select or change your Answer Mode 1 Press Mode . The screen displays your current selection. Or, if Message Center Mode is ON, it overrides your Answer Mode Setting, so the display shows: 2 Continue to press Mode until your new selection appears. After 2 seconds, the screen returns to the date and time display, along with you[...]

5 - 3 SETUP RECEIVE Setting F/T Ring Time You need to determine how long the FAX/MFC will notify you with its special double ring when you have a voice call. It will ring happens after the initial ringing from the phone company. Only the FAX/MFC rings for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. Howev[...]

SETUP RECEIVE 5 - 4 Easy Receive When you use this feature, you don’t have to press Start when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVE on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the h[...]

5 - 5 SETUP RECEIVE Printing a Reduced Incoming original You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your FAX/MFC. If you choose AUTO, your machine chooses the level of reduction for you. 1 Press Function/Set , 2 , 5 . 2 Press or to select the reduction ratio you want[...]

SETUP RECEIVE 5 - 6 Advanced Receiving Operations Operation from External or Extension Telephone If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your FAX/MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1 , the FAX/MFC starts to receive a fax. (See Easy Receive [...]

5 - 7 SETUP RECEIVE Polling For details about the Polling function, our fax-back system 1-800-521-2846 (USA), 1-800-681-9838 (From within Canada) and request Document #: 20918. Setting Multi-function Link ® Mode (For MFC 660MC Only) If you connect your FAX/MFC to your PC, you can receive faxes into your PC. (See Multi-Function Link ® option for F[...]

SETUP SEND 6 - 1 6 6 Setup Send Automatic Document Feeder (ADF) ■ Originals must be between 5.8 and 8.5 inches wide, and 5.9 and 23.7 inches long. Your FAX/MFC can only scan an image 8.2 inches wide, regardless the paper width. ■ Make sure you place the original face down , top edge first . ■ Adjust the paper guides to fit the width of your o[...]

6 - 2 SETUP SEND Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. 1 Place the original face down in the ADF. 2 Pick up the handset and listen for a dial tone — OR —press Speaker Phone and listen for a dial tone. 3 Enter the fax number you want to call. (You can enter th[...]

SETUP SEND 6 - 3 5 Press 1 to select additional settings. The display returns to the SETUP SEND menu— OR —Press 2 if you are finished choosing settings and go to Step 6. 6 Enter fax number and press Start . Basic Sending Operations Contrast If your original is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT [...]

6 - 4 SETUP SEND Advanced Sending Operations Overseas Mode If you have difficulty sending a fax overseas, use the Overseas mode. After you send a fax using this feature, the feature turns itself off. 1 Place the original face down in the ADF. 2 Press Function/Set , 3 , 5 . 3 Press or to select ON (or OFF) and press Function/Set . 4 Press 1 if you w[...]

SETUP SEND 6 - 5 Canceling a Scheduled Job You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling Transmit. 1 Press Function/Set , 4 . Any waiting jobs appear on the display. If there are no jobs waiting, the screen displays NO JOB WAITING. 2 If you have more than two jobs waiting, press or to select the job you want to cancel and [...]

6 - 6 SETUP SEND More Advanced Features (Call Brother fax-back system) Your machine has additional advanced features and functions that are not included in this manual. To receive faxed instructions, please call our automated Brother fax-back system at 1-800-521-2846 and enter the Document Numbers for the following scripts: • Polling (Doc #: 2170[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 1 7 7 Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your FAX/MFC to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. Storing One Touch Dial Numbers You can store four fax/phone numbers that you can dial by pressing one key ([...]

7 - 2 AUTO DIAL NUMBERS AND DIALING OPTIONS When you dial an AUTO DIAL number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the number you’ve stored. You can use chain dialing to store long dialing sequences. For example, to store 9 1 201 555 1234 987 65 4321 , divide the number into two parts. Store the first[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 3 Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either 1. CHANGE — OR — 2. EXIT. 1 Press 1 to change the number stored, or press 2 to ex[...]

7 - 4 AUTO DIAL NUMBERS AND DIALING OPTIONS Dialing Options You can use your FAX/MFC to make voice telephone calls by dialing manually, or by using Search, One Touch or Speed Dial memory. You can use the handset or you can use the Speaker Phone to make and receive calls. The Speakerphone allows you to operate the phone hands free, or allows more th[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 5 Speed Dialing 1 Pick up the handset— OR —Press Speaker Phone . (See Storing Speed Dial Numbers , page 7-2.) 2 When you hear a dial tone, press Search/Speed Dial , press # , then press the two- digit Speed Dial number. 3 To hang up a voice call, replace the handset— OR —Press Speaker Phone . Dialin[...]

7 - 6 AUTO DIAL NUMBERS AND DIALING OPTIONS Search You can search for names you have stored in One Touch and Speed Dial memories. Names are shown alphabetically. (See Storing One Touch Dial Numbers , page 7-1 and Storing Speed Dial Numbers , page 7-2.) 1 Press Search/Speed Dial , then enter the first letter of the name you’re looking for. 2 Press[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 7 Pause Press Redial/Pause to insert a pause between numbers. Each key press adds a 3.5 second delay. Hold 1 Press Hold/Caller ID to put a call on Hold. 2 You can put down the handset without disconnecting the call. 3 Pick up the FAX/MFC handset— OR —Press Speaker Phone to release the call from Hold. Pi[...]

8 - 1 TELEPHONE SERVICES 8 8 Telephone Services Custom Features Your FAX/MFC supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies. Distinctive Ring This FAX/MFC feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone nu[...]

TELEPHONE SERVICES 8 - 2 4 Press or to select the prestored ring pattern you want to assign and press Function/Set . (You will hear each pattern as you scroll through the four patterns.) Be sure to choose the pattern assigned by the Telephone Company. 5 Press Stop to exit. Caller ID The Caller ID feature of this FAX/MFC lets you use the Caller ID s[...]

8 - 3 TELEPHONE SERVICES Printing the Caller ID Log 1 Press Hold/Caller ID . 2 To print the Caller ID Log, press Start . Viewing the Caller ID Log 1 Press Hold/Caller ID . 2 After 2 seconds, press or to scroll through the Caller ID Log. 3 When you want to see more detailed information for a displayed ID (phone number and date and time call was rece[...]

TELEPHONE SERVICES 8 - 4 Registering a Caller ID Number You can set up a caller in the Caller ID Log as a One Touch or Speed Dial number. 1 Press Hold/Caller ID . 2 After 2 seconds, press or to scroll through the Log and when you see a caller you want to register, press Function/Set . 3 To register the caller as a One Touch number, press the One To[...]

8 - 5 TELEPHONE SERVICES Call Waiting Caller ID The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies. This feature displays the telephone number (or name, if available) of Call Waiting callers on your FAX/MFC’s screen. 1 To answer a Call Waiting signal while you’re talking [...]

TELEPHONE SERVICES 8 - 6 Sending a Fax Using CallManage 1 Place the original face down in the ADF. 2 Press One Touch 4 . 3 Dial the complete long distance or international fax number as usual, using One Touch, Speed Dial, Search or the dial pad. (See One Touch Dialing , Speed Dialing and Search , page 7-4 to 7-6.) 4 Press Start . Placing a Telephon[...]

9 - 1 MESSAGE CENTER 9 9 Message Center Message Center Mode Message Center Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 15 minutes of voice messages, or up to 20 pages of fax memory. Any voice or fax message can be retrieved remotely. Memory is shared between fax and voice messages, which are stor[...]

MESSAGE CENTER 9 - 2 Setting Up the Message Center You must set up the Message Center in the following order: 1 Setting Message Storage. (See Setting Message Storage , page 9-2.) 2 Record Message Center Outgoing Message (MSG CTR OGM). (See Recording Message Center Outgoing Message , page 9-2.) 3 Activate Message Center Mode. (See Activating Message[...]

9 - 3 MESSAGE CENTER Listening to Outgoing Message (OGM) 1 Press Function/Set , 8 , 3 . 2 Press or to select MSG CTR OGM? (or F/T OGM) and press Function/Set . 3 Press or to select PLAY OGM? and press Function/Set . Adjust the volume by pressing Volume or . 4 Press Stop to exit. Erasing Outgoing Message (OGM) 1 Press Function/Set , 8 , 3 . 2 Press [...]

MESSAGE CENTER 9 - 4 Playing Voice Messages Follow the steps below to listen to voice messages. 1 Press Play/Record . Adjust the Volume by pressing or . All messages are played in the order they were recorded. The display shows the number of the current message, and the total number of messages. If Caller ID information was received, the FAX/MFC be[...]

9 - 5 MESSAGE CENTER Erasing Messages If you choose to erase all fax messages, the FAX/MFC will print any previously unprinted faxes before erasing them from memory. Fax messages cannot be erased individually. You can erase voice messages individually, or all at once. To erase voice messages individually 1 Press Play/Record . The FAX/MFC sounds a t[...]

MESSAGE CENTER 9 - 6 Setting Toll Saver When you set the toll saver feature, the FAX/MFC answers after four rings if you don’t have messages, and after two rings if you do have messages. This way, when you call the FAX/MFC, if it rings three times, you know you have no messages, and can hang up, to avoid a toll charge. 1 Press Function/Set , 2 , [...]

9 - 7 MESSAGE CENTER Programming a Fax Forwarding Number 1 Press Function/Set , 8 , 6 . 2 Press or until the LCD displays FAX FORWARD? and press Function/Set . 3 Enter the number of the fax machine where faxes will be forwarded (up to 20 digits) and press Function/Set . 4 Press Stop to exit. Programming Paging Number 1 Press Function/Set , 8 , 6 . [...]

MESSAGE CENTER 9 - 8 Remote Retrieval Using Remote Access Code 1 Dial your fax number from a touch tone phone. 2 When your FAX/MFC answers, immediately enter your Remote Retrieval Access Code. 3 The FAX/MFC signals the kinds of messages received: 1 long beep—Fax message(s) 2 long beeps—Voice message(s) 3 long beeps—Fax and Voice message(s) No[...]

9 - 9 MESSAGE CENTER Remote Commands Follow the commands below to access features remotely. When you call the FAX/MFC and enter your Remote Retrieval Access Code (159 ), the system will signal you with two short beeps to enter a remote command. Remote Commands Operation Details 91 Playing voice messages After one long beep, the FAX/MFC plays the IC[...]

MESSAGE CENTER 9 - 10 Retrieving Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your fax number. 2 When you hear the beep, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 6 1 . 4 Using the dia[...]

9 - 11 MESSAGE CENTER Retrieving Fax Messages 1 Dial your fax number. 2 When you hear the beep, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). 3 As soon as you hear two short beeps, use the dial pad to press 9 6 2 . 4 Using the dial pad, enter the number of the remote fax machine (up to 20 digits) where you want your fax messages fo[...]

MAKING COPIES 10 - 1 10 10 Making Copies Copy Functions To make a single copy that is not reduced, enlarged or sorted, you only have to press one key. The default resolution for a single copy is Super Fine. Set the resolution to PHOTO for photographs. Remember, your machine cannot scan anything closer than one-eighth inch from the edge of the paper[...]

10 - 2 MAKING COPIES 4 Press or to select SORT . For example, select SORT . To start copying now without enlarging or reducing , press Copy/Help . To reduce or enlarge the image , press Function/Set . 5 Press or to select an enlargement or reduction ratio. For example, 75 % . 6 Press Copy/Help . If you are making multiple copies and get a MEMORY FU[...]

PRINTING REPORTS 11 - 1 11 11 Printing Reports FAX/MFC Settings and Activity You can print the following lists and reports: Choose to print a Transmission Verification Report after each fax you send. Activity Report lists information about the last 30 incoming and outgoing faxes. TX means Transmit; RX means Receive. Lists names and numbers stored i[...]

11 - 2 PRINTING REPORTS Transmission Verification (Xmit) Report You can use the Xmit Report as proof that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and whether the transmission was successful. When the feature is OFF, the report is printed automatically only if there’s an e[...]

IMPORTANT INFORMATION 12 - 1 12 12 Important Information Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only. This equipment is hearing aid and volume control compatible. When programming emergency numbers and/or making test calls to emergency numbers: ■ Before you hang up, briefly expl[...]

12 - 2 IMPORTANT INFORMATION International Energy Star Compliance Statement The purpose of the International Energy Star Program is to promote the development and popularization of energy-efficient office equipment, which includes computers, monitors, printers, facsimile receivers and copy machines world-wide. As an International Energy Star partne[...]

IMPORTANT INFORMATION 12 - 3 WARNING For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Brother cannot accept any financial o[...]

12 - 4 IMPORTANT INFORMATION 13 Never push objects of any kind into this product through cabinet slots, because they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product. 14 Do not attempt to service this product yourself, as opening or removing covers may[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 1 13 13 Troubleshooting and Routine Maintenance Troubleshooting If you can’t resolve a difficulty with your FAX/MFC using this manual, please see page i for Brother Numbers to call for assistance. Error Messages You may occasionally encounter a difficulty with your FAX/MFC or telephone line. If this ha[...]

13 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE 2 Open the top cover by lifting the gray lever on the right side of the top cover. 3 Pull the jammed printout gently from the paper tray toward the front of the machine. If the printout is jammed, then pull it toward the back of the machine. T op Cover YES! NO! Printout is jammed[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 3 4 Remove the print cartridge and turn the spool to tighten the ribbon. 5 Install the cartridge. (See page 13-8.) 6 Close the top cover. 7 Load the paper. A poor quality phone line resulted in a communications error. Try the call again. You have requested a polling call from another party, but the other[...]

13 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE The number you called does not answer or is busy. You may also have reached a number not connected to a fax. Check the number and call again. You’ve tried accessing a One Touch or Speed Dial location with no number assigned to it. See pages 7-1 to 7-2 for information about storing One Touch or Speed [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 5 Telephone Answering Device (TAD) Does Not Answer When Called Connect the telephone line cord from your TAD to the back of the FAX/MFC, in the jack labeled EXT. Make sure the TAD is set to answer calls. (See Connecting an External Telephone Answering Device (TAD) , page 2-8.) No Dial Tone on the Handset[...]

13 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE Handling Incoming Calls Double Ring in FAX/TEL Mode The FAX/MFC knows the incoming call is not a fax so it is signaling you to answer the telephone call. Pick up the FAX/MFC handset or answer from an extension phone and press your FAX/MFC’s Telephone Answer Code (default setting is #51). (See For FAX[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 7 Routine Maintenance Cleaning the Scanner Before cleaning, unplug the power cord for safety. Clean the white bar and the glass strip under the bar with isopropyl alcohol on a lint-free cloth. Be careful not to bend the spring plate or drop anything into the FAX/MFC. Cleaning the Print Head Before cleani[...]

13 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE WARNING Just after you have used the machine, the print head is extremely HOT ! Replacing the Print Cartridge 1 Open the top cover by lifting the gray lever on the right side of the top cover. (See page 13-2.) 2 Remove the print cartridge containing the used ribbon and set it down. 3 Install the new pr[...]

SETTING UP THE MFC 660MC AND COMPUTER TO WORK TOGETHER 14 - 1 14 14 Setting Up the MFC 660MC and Computer to W ork T ogether Before You Install Multi-Function Link ® This chapter takes you through each step of the installation process. Read it carefully to ensure a problem-free installation. Package Contents Before you begin the Multi-Function Lin[...]

14 - 2 SETTING UP THE MFC 660MC AND COMPUTER TO WORK TOGETHER Connecting the MFC 660MC to Your PC Follow the instructions below to hook up the Multi-Function Link ® Cable: 1 Position your Brother MFC near your personal computer CPU (maximum distance of approximately 5–6 feet). 2 Make sure to unplug the machine’s power cord from the electrical [...]

SETTING UP THE MFC 660MC AND COMPUTER TO WORK TOGETHER 14 - 3 Choosing the Software to Install Install Multi-Function Link ® Software Click on Install Multi-function Link ® Software to access the Software Installation window. On-Line Documentation On-Line Documentation includes all the software instructions. To view the On-Line Documentation, you[...]

14 - 4 SETTING UP THE MFC 660MC AND COMPUTER TO WORK TOGETHER Installing the Multi-Function Link ® Software Make sure your MFC 660MC is connected to your PC as described earlier and that both machines are plugged in and switched on. Overview of Basic Steps 1 Insert the Brother CD-ROM into your CD-ROM drive and access the Installation Window. 2 Ent[...]

SETTING UP THE MFC 660MC AND COMPUTER TO WORK TOGETHER 14 - 5 You are running Windows NT ® 3.51 or earlier. Brother Multi-Function Link ® Software does not support this version of Windows NT ® . YOU MUST UPGRADE TO WINDOWS NT 4.0 AND REINSTALL Multi-Function Link ® Software!! A window appears listing the options: • If you are using Windows ®[...]

14 - 6 SETTING UP THE MFC 660MC AND COMPUTER TO WORK TOGETHER Viewing On-Line Documentation Make sure you have installed the Acrobat Reader software. (Click on the Install Acrobat Reader button and follow the instructions on the screen.) After the Acrobat Reader is installed, click on the View Multi-Function Link ® Documentation button. When the T[...]

USING THE MULTI-FUNCTION LINK ® SOFTWARE (FOR MFC 660MC ONLY) 15 - 1 15 15 Using the Multi-Function Link ® Software (For MFC 660MC Only) Introduction This chapter outlines the basics of the Brother software, so you can get started using the Multi-function Link ® software. Detailed installation and setup instructions are in the On-Line Documentat[...]

15 - 2 USING THE MULTI-FUNCTION LINK ® SOFTWARE (FOR MFC 660MC ONLY) Multi-Function Link ® The Multi-Function Link ® Main Menu is the application used for all fax sending and receiving operations. It also contains an electronic Phone Book program and a Log Manager that maintains a record of all PC fax transactions. The Main Menu can be accessed [...]

USING THE MULTI-FUNCTION LINK ® SOFTWARE (FOR MFC 660MC ONLY) 15 - 3 1 From the Main Menu, select the QuickFax button or select QuickFax from the Start pull-down menu. The QuickFax screen will appear: 2 Enter the Fax number, Name, and Company information in these fields on the screen— OR —Select the Open Phone Book... button to choose someone [...]

15 - 4 USING THE MULTI-FUNCTION LINK ® SOFTWARE (FOR MFC 660MC ONLY) 1 From the Main Menu window, select the Send Fax — OR —Select Send Fax from the Start pull-down menu. The Send Fax window will appear: 2 Enter the Fax number, Name, and Company information in these fields — OR —Select the Open Phone Book button to choose someone from your[...]

USING THE MULTI-FUNCTION LINK ® SOFTWARE (FOR MFC 660MC ONLY) 15 - 5 3 Select the Print command to begin the fax transmission. The Fax Sending dialog box will appear: 4 Enter the name and fax number of the recipient or select the Open Phone Book... button and choose a name. Select Close to return to the Send Fax dialog box. 5 Select the Send cover[...]

15 - 6 USING THE MULTI-FUNCTION LINK ® SOFTWARE (FOR MFC 660MC ONLY) 1 To make sure the MF Link mode is set to PC PRIMARY, press Function/Set , 2 , 8 . 2 Use or to select PC PRIMARY (or PC RECEIVE ONLY or FAX RECEIVE ONLY). 3 Press Function/Set . 4 Press Stop to exit. On your PC: 1 In the Main Menu, select the Setup pull-down menu. 2 Select Prefer[...]

USING THE MULTI-FUNCTION LINK ® SOFTWARE (FOR MFC 660MC ONLY) 15 - 7 Scanning a Document The Brother Multi-function Link ® software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you scan images directly into t[...]

15 - 8 USING THE MULTI-FUNCTION LINK ® SOFTWARE (FOR MFC 660MC ONLY) Contrast To have the scanner adjust the contrast automatically, choose Auto. If your original is too light, set the contrast to Light. If the original is too dark, set the contrast to Dark. Image Type If you are scanning text or black and white line art, choose Text as the image [...]

MULTI-FUNCTION LINK ® (OPTION) (FOR FAX 580MC ONLY) 16 - 1 16 16 Multi-Function Link ® (option) (For F AX 580MC Only) If you have a FAX 580MC, you can purchase the optional Multi-function Link ® package (also called “Missing Link”). Multi-Function Link turns your fax machine into a multifunction center, by enabling you to use your fax machin[...]

S - 1 SPECIFICATIONS Specifications * “Pages” refers to the ITU-T #1 chart (in Out of Paper Reception in ECM mode). Specifications are subject to change without prior notice. Type Desktop facsimile transceiver Compatibility ITU-T Group 3 Coding System Modified Huffman (MH) Modem Speed 14400/12000/9600/7200/4800/2400; Automatic Fallback Original[...]

INDEX I - 1 Index A Accessories .............................................. ii Activity Report ................................... 11-2 Alternating Displays ............................. 3-1 Answer Mode ............................... 5-1, 5-2 Answering Machine .............................. 2-8 AUTO DIAL LIST ............................. 11-1 [...]

I - 2 INDEX G Gray Scale .............................................S-1 H Handset Volume ................................... 4-4 Help ....................................................... 1-1 Hold .............................................. 1-3, 7-7 I Inserting Spaces .................................... 4-2 International Calls .............[...]

INDEX I - 3 Tone ...................................................... 4-2 Tone (Send Signals) .............................. 7-7 TOP COVER OPEN ........................... 13-4 Transmission Verification (Xmit) Report .............................................. 11-2 Troubleshooting .................................. 13-1 Two-Line Phone System .[...]

I - 4 INDEX[...]

REMOTE RETRIEVAL ACCESS CARD R - 1 R Remote Retrieval Access Card If you plan to retrieve voice or fax messages while away from your FAX/MFC, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit in your wallet or organizer. Keeping it hand[...]

R - 2 REMOTE RETRIEVAL ACCESS CARD Retrieve all faxes, press , then enter the number of remote fax machine, and then . After the beep, hang up and wait. Erase all fax messages, press . Check Receiving Status Press . then for Fax message , press . Voice message , press . 1 long beep — Received message 3 short beeps — No messages Change Answer Mo[...]

T7MC-US-FM5.5 LE4171001 Printed in Malaysia ® Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made fo[...]