Brother FAX-T98 manual

F AX-T98 USER ’S GUIDE[...]

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROV AL INFORMATION Brot he r adv ises th at th is pro du ct may not func tio n corr ec tl y in a co un tr y o ther th an wh ere i t wa s ori g ina ll y pu rc ha sed, an d do es no t of fe r an y warr a nty in t he even t t ha t thi s pr o[...]

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ii Safety preca ution s To u se th e f ax mach in e s afely Save the se inst ructi o ns for late r refe ren ce. WARNI NG There are h igh vo ltage electr odes inside the fax mach ine. Bef ore you clean t he fax m achine or clear a paper jam, make sur e you hav e unplu gged the power cord from the power outlet. Do not hand le the plug wi th wet hands[...]

ii i WARNI NG ■ Use c au ti on when ins tal li ng o r m odi fyi ng tel ep hon e li nes . Nev er touc h te lep ho ne wi res or ter mi na ls th at ar e no t i n sul a te d unl ess the t el eph on e li n e ha s bee n di s conn ec t ed at th e wal l soc ke t. Never install telepho ne wiring during a lightnin g st orm. Never install a telephone wall s[...]

iv Choosin g a location Pl ace the f ax mac hine on a flat , stable surf ac e that is fre e of v ibrat io n a nd shocks , such as a desk. Put the fa x mac hine near a tel ep hone soc ket and a stand ard, gro unded po wer ou tlet . C hoose a l ocat ion wh ere t he tem perat ure remains b etwee n 1 0°C an d 3 5°C. Caution ■ Av oid pla c ing th e [...]

v Quick Refer e nce Gui de Send ing fa xes Automatic tr ansmission 1 Insert t he do cumen t face dow n in th e ADF ( u p to 10 page s ). 2 Ent e r th e f ax num be r you want to cal l. 3 Pres s St ar t/ Cop y . Rece iving F axes Fo r a detai le d ex pl an at ion ab ou t re ceiv in g f axes pl ea se se e Cha pt e r 5 of th e User ’s Gu i de . Manu[...]

vi Making c o pies Making a single copy 1 Inser t the d ocume nt face down in the ADF. 2 Press Start /Cop y t wice. Sortin g multip l e cop ies 1 Inser t the d ocume nt face down in the ADF. 2 Press Start /Cop y . 3 Ente r the numb e r of copi es you want (u p t o 99 ). 4 Press Men u/ Se t . 5 Press or to select SORT , and then pre ss Sta rt/ Copy [...]

vii Table of Contents 1 Int ro duct ion . ..... ..... .... ..... ... .... ..... ..... .... ..... ... .... ..... ..... ..... .... .. 1-1 Usi ng t h is Guid e .... ..... ..... ..... .... ... .... ..... ..... ..... .... ... ..... .... .. 1-1 Fi n di ng infor ma tio n .... ..... .... ..... ..... .. ..... ..... .... ..... ..... .. .. 1-1 S ymb ols u se [...]

viii 4 Init ial Setu p . ..... .... ....... ..... ..... ..... .... ....... ..... ....... ..... ..... .... ..... . 4-1 Get ting sta rt ed .... .. ..... .... ... ..... .... ..... ..... .... ... ..... .... ..... ..... ... 4-1 Setti ng T one or Pulse di alli ng mode . ... .... ..... ... ....... .... 4 -1 Sett ing th e Date a nd Time ... ..... ....... .[...]

ix Sequential P olli ng .. ..... ... ....... .... ..... ... ....... .... ..... ... ..... 5-13 Telephone Ser vices . ..... .... ..... ..... .... ..... ... ....... .... ... ..... ..... 5-14 Ca ll er ID (Call er IDen tifi catio n) ( U.K. Only ) ..... ..... .... 5-1 4 A dv ant age s of C al ler I D .... ..... ....... ..... .... ..... ..... ....... .. 5[...]

x Usin g a p rint ed Cov er Pag e . ..... .. ..... ..... .. ..... .... .... 6 -11 Com p osi ng you r ow n com me nt s ... ..... ..... ..... ....... . 6-1 2 Ov er seas Mod e ... .... ..... ..... ..... .... ....... ..... ..... ..... .... ... . 6-13 Ca ll R ese rvat ion .... ..... ..... ....... .... ..... ..... ..... .. ..... .... .... 6- 14 Pri nt S [...]

xi P layi ng Vo ic e M essa ges .... ..... ..... ..... .... ... .... ..... ..... .... 8-7 P rint i ng a Fax M ess ag e .... ..... .... ... ..... .... ....... ..... ..... .... 8-8 B ac kup Pr in tin g Op tion ..... .. ..... ..... .. ..... ..... .... ..... ..... .. .. 8-8 Erasi ng Messages . ..... ... ....... .... ... ..... ...... ... ..... ..... ...[...]

xii 12 Trou bles hooti ng an d rou tine ma intena nce . ..... ....... .... .... 1 2-1 Tr oublesho oting .. ..... ...... ..... ... ..... ...... ... ..... ..... ...... ... ..... .. 12 -1 Err or mess ages .... ..... ..... .... ... ....... .... ..... ... ...... ..... ... .. 12-1 Pri nte r Jam or Pa per Jam.... ..... ..... ....... ..... .... ..... .....[...]

INTRODUCTI ON 1 - 1 1 Using this G uide Tha nk you fo r buy i ng a Bro th er f ax ma ch in e. Thi s fa x machi ne is sim pl e to us e , wit h LCD sc r een i nst ru cti o ns t o gu ide you t hro ug h pr og ramm ing i t. Y ou ca n ma ke the m os t of th e f ax ma ch in e by t ak in g a fe w minu tes to read this Guide . Fin ding inf ormat ion All t h[...]

1 - 2 INTRODUCTI ON Par t name s and func tions ■ Fr ont vi ew No. Nam e Description 1 Tele phone Hands et Use this to speak/l isten to telephone cal lers. 2 Han dset Cu r led Cord To connec t th e mac hine and the tel ephone handset. 3 Pa per Wire Extension Supports the record ing paper. 4 Pa per Tray Load paper here. 5 Pa per G uides Press a nd[...]

INTRODUCTI ON 1 - 3 ■ Rear view No. Nam e Desc ription 8 Telepho ne Line socket Plug in the modul ar plug on the telephone line here. 9 External Te lephone Line socket Plug in the modul ar plug on the external telephone line here . (Not f or the U.K.) 8 Te leph on e Lin e socke t 9 Ext ernal Te leph one Line sock et (N ot fo r th e U.K.)[...]

1 - 4 INTRODUCTI ON FAX-T98 control panel ov erview 9 8 11 10 12 3 1 2 4 6 5 7 1 L CD (Liquid Crystal Display) Disp l ays me ssage s to help you set up and operate yo ur m achine. 2 St op Stops a fax, cancels an operati on or exi ts from Menu mo de. 3 Na vigation keys : Menu/ Se t Lets you access the menu and prog r ammi ng mod e and store your set[...]

INTRODUCTI ON 1 - 5 8 Dial Pad Dials phone and f ax number s and can be used as a keyboa rd for entering information into your machine. # key lets you sw itch the dialling type durin g a telephone call from "PULSE" to "TONE". 9 Start/Copy Starts an oper ation, such as s end i ng a fa x . With a document i n the ADF: Mak es a cop[...]

1 - 6 INTRODUCTI ON 13 14 15 17 18 16 LCD I ndicato rs C R ibbon Infor m s yo u of th e status of rem aining ribbon. See Cha nging the ribbon on page 12-11. D Me mo ry Inform s you of the memo ry stat u s. : Remaining memory will be 1 00%-50% . : Remaining memory will b e 49% -25% . : Remainin g memory will be 24% - 5 %. : Remainin g memory will be[...]

INTRODUCTI ON 1 - 7 About fax mac hines Fax ton es an d hands hak e When someone is sending a fax, the fax machine sends f ax calling ton es (CN G to nes ) . The se ar e qu iet , i nter mit te nt be ep s e ver y 4- sec on ds. Yo u’l l hea r th em a ft er you di al an d pr ess Sta rt/C opy and they wi ll continu e for a bout 60 seconds aft er dial[...]

1 - 8 INTRODUCTI ON ECM (E rr or Corre cti on Mod e) The Erro r Corr ection Mode (ECM ) is a way for the fax ma chine to check a fa x transmission while it is in progress . ECM transmission s are only po ssib l e b etwee n mach i ne s that both have this feat ure . If they do, you m ay se nd and rec eive fax m es sag es that ar e co nt in uo usl y [...]

INTRODUCTI ON 1 - 9 Connectio ns Con necti ng an ext erna l tel epho ne Your m achi ne i s eq uip pe d wi th a han ds et t hat you ca n use as a re gu lar pho ne . How e ver y o u can al so c on ne ct a s ep ara te tel e ph on e to y our machi ne, as show n bel o w. . When ev er thi s ext e rna l ph one (or T AD ) is in us e, th e s cre en d is pla[...]

1 - 1 0 I NT RODUCTIO N C onne ct ing a n ext ern al t eleph o ne answ er ing de vice (TAD) Seq uenc e You may ch oose to connect an answering device. Ho wever, when yo u ha ve an exter nal TAD o n the s a me t ele ph one line as th e m achi ne, t h e TA D an s wers a ll c a lls an d the m a chin e “ l is ten s” f or f ax callin g (CNG) tones. [...]

INTRO DUCTION 1 - 11 Co nn ec ti on s The ext ern al TA D m ust be con ne c te d as s ho wn ab ove . 1 Set y our ext e rna l TAD to one or t wo r i ng s. (Th e m ac hin e’s Rin g D ela y se tt in g do es no t appl y.) 2 Reco r d t he ou tgoin g mess age on y our ext ern al TA D. 3 Set th e TAD t o an swer c al ls. 4 Set the R ecei ve Mod e to TAD[...]

1 - 1 2 I NT RODUCTIO N Recor ding o u t going m e ssage (O GM) on an externa l TAD Timing is i mportan t in recordin g this me ssage. The me ssage sets up the w ays to handle both ma nual a nd a utom ati c fax r ecep tion. 1 Reco r d 5 sec on ds of sil enc e a t the be gi nni n g of yo ur mes sa ge. (Thi s allows th e fax m a chi ne tim e to l ist[...]

INTRO DUCTION 1 - 13 Usin g exten sion te lephon es ( For U .K. only) It ma y be tha t yo ur p rem is es ar e al r ead y w ire d wi th pa ra l lel ex te nsio n tel epho n es , or you i ntend to add exte nsio n tel ephon es to your line , in add it ion to yo ur ma c hin e. Whil e the s im p lest arr ang eme nt is st rai ght f or war d p ar alle l co[...]

1 - 1 4 I NT RODUCTIO N Th e in ad v isabl e con fig ur at ion i s sh own in fi gu re 1 b el o w, a nd the recom mend ed ma ster/ slav e c onfi g ura tion is s h ow n in fi gur e 2. Th is ne w co nn ec ti on co nf ig ura ti on c an be a rr ang ed b y co nt act in g BT , Ki ng sto n upo n Hull Tele c omm uni ca tion s , your PAB X main t ain er or a[...]

INTRO DUCTION 1 - 15 Mu lti - Line C onn ecti ons ( PABX ) Mo st of f ices use a c ent ra l te le pho ne sys tem . Wh ile i t i s of te n relatively simple t o connect t he machine to a key system or a PABX (Pr ivat e Au tomati c B ran ch Exc han ge), w e su gges t that you c ontac t the company th at installed you r te lephone syst e m and ask th [...]

2 - 1 PAPER 2 About pa per H andli ng a nd usin g sp ec ial pape r ■ St ore pap er in i t s ori gi na l pa ck agi ng , a nd ke ep it s ea led . Kee p t he pa per fl at an d aw ay fr om moi s tur e, di r ect su nli gh t an d h eat. Paper spe cific ations for the p aper tray Paper Size: A4 Wei ght: 64 to 90 g/m 2 Th ic kne s s: 0.08 to 0. 10 mm Cap[...]

PAPER 2 - 2 How to load paper To lo ad paper 1 Fan th e s tac k of p a p er we ll to avoi d pa per j ams and m is-fe eds. 2 Ge nt ly ins er t the pap er . Th e s id e to be prin te d on m ust be f ace dow n . Ta p t he s tac k of pa p er so th e ed ge s are eve n. Print S ide Paper[...]

3 - 1 ON-SCREEN PROGRA MMING 3 User-friend ly pro gramming Th e f ax mac h ine is de si gn ed to be ea s y to use wit h LCD on- scr ee n prog ramm ing using the na viga tion k e y. Us er- fri endly p rog ram mi ng h el ps y ou t ake fu ll ad vant a ge o f al l th e men u s el ec ti on s th e fa x machine h as t o offe r. Since your prog ramm ing is[...]

ON-SCREEN PROGRAMM ING 3 - 2 Nav igatio n keys You c an acc ess the m e nu m ode by pre s sing Menu/Set . When yo u en te r t he me nu , the LC D scrolls. Press 1 fo r Init ial Setu p menu — OR — Press 2 fo r Setup Recei ve me nu — OR — Press 3 for S et u p Send m e nu — OR — Press 4 for Ca nc e l Jo b m enu — OR — Press 5 fo r Inte[...]

3 - 3 ON-SCREEN PROGRA MMING You ca n sc ro ll m ore quic kly thr o ugh ea c h men u le ve l by pr es si ng th e a rro w k eys o r . Y ou ca n th en sel ect an opt io n by pr ess in g Menu/Set wh en th at opt io n ap pe ar s on th e L C D. Th en th e LCD sh ows th e ne xt menu l evel . Pr e ss or to s crol l to your ne xt menu sel e ctio n. Pres s [...]

ON-SCREEN PROGRAMM ING 3 - 4 Main Me nu Me nu Select ions Options Description s Pag e 1 . INI TI AL SE TU P 1 . TO NE /P ULS E T ONE PULS E Selects the dia lling m ode. 4-1 2 . DATE /T IME — Enter da te and time for LCD disp lay an d to print on tra nsm is si on s . 4- 1 3 . STAT IO N I D — Program the name , fax number a nd telepho ne number t[...]

3 - 5 ON-SCREEN PROGRA MMING Main Menu Menu S elections O ptions De scripti ons Page 2 . SETU P REC EI VE (Conti nued ) 4 . REMO TE C OD E ON ( 51, #51, 81) OFF Enter code to a ctivate or deacti vate mac hine from a remote locati on or to transfer voic e call fro m cord less phone to your machi ne. 5-10 5 . REDU CT IO N AU TO 100% 93% 87% 75% Redu [...]

ON-SCREEN PROGRAMM ING 3 - 6 Main Me nu Menu S e lections Opt ions Description s Page 3 . SE TU P SEN D (Contin ued) 7 . DELA YED FA X — Set your mac hine to sen d your do cuments later. 6-15 8 . POLL ED T X STAN DARD SECU RE Set up your machi ne with a document t o be retr ieved by another fax ma chine. 6-16 9 . MEMO RY T X NEXT FAX ON LY ON OFF[...]

3 - 7 ON-SCREEN PROGRA MMING Main Menu Menu S elections O ptions De scripti ons Page 8 . SETU P TAD 1 . MESS AG E ST OR E DOC: ON DOC: OF F VOIC E: ON VOIC E: EX T VOIC E: OF F Se lec t if m em or y wil l s tor e fax, v oice or bot h. 8- 3 2 . BACK UP P RINT ON OFF Automati call y prints a copy of faxes receiv ed into memor y. 8- 8 3 . OGM TAD ME S[...]

ON-SCREEN PROGRAMM ING 3 - 8 Main Me nu Menu S e lections Opt ions Description s Page 9 . SE TU P MEL ODY 1 . RIN G PA TT ER N SIG NA L MELO DY1 MELO DY2 MELO DY3 MELO DY4 Se lect s rin g patt ern. 4-8 2 . MUSI C ON HOL D OFF MELO DY1 MELO DY2 MELO DY3 MELO DY4 Se lect s th e musi c ty pe or sets to o ff the musi c on hold. 4-8 0 . MISCE LLANEO US [...]

4 - 1 I NIT IAL SE TU P 4 Getting s tarted Se tt ing T one or P ulse d ial ling m ode Your machine comes set for Tone dialling service (multi-fre quency). If y ou hav e P uls e d ial li ng serv ic e (rot ar y ), yo u ne ed to ch ang e t he dia lling mode. 1 Press Men u/ Se t , 1 , 1 . 2 Pre ss or to select PULS E (o r TONE ). Press Men u/ Se t . 3 [...]

IN IT IAL SE TUP 4 - 2 Sett ing the Stati on ID You s ho ul d s tore y ou r na me or co mpa ny na m e and f ax nu mbe r to be pr int ed on a ll f ax pag es tha t y ou send . It is i mpo rtant that y o u en ter th e fax and teleph one nu mber s in th e internat ionally standa rdised format , i.e. in accordan ce with the following strict sequence: ?[...]

4 - 3 I NIT IAL SE TU P 4 Use the dial pad to ente r your nam e ( up to 20 char ac ters) . Press Men u/ Se t . (See Enteri ng t e xt be low .) 5 Press Stop . The LCD will show the date and time. Enter ing text When you are s ett ing ce rtai n func tion s, s uch a s the Sta tio n ID, y ou may need to type text i nto th e fa x machine. M ost num ber [...]

IN IT IAL SE TUP 4 - 4 Ma king co r rect ions If you en tered a le tter inc o rr ectly a nd want to cha nge it, pr ess to mov e the cu rsor af ter the l ast co r re ct letter . Then press Stop . All the letters above and to the right of the cursor will be d elete d. Re-enter the c or rec t ch ar act ers . Y ou c an al so b ack u p an d ty p e over [...]

4 - 5 I NIT IAL SE TU P Set tin g the B eeper Vo lume You c a n ch an ge t he beep er v olu m e. Th e de fa ul t (or i gin al ) set t ing is LOW . Wh en the beep er i s on , th e fax mac hine be eps e very ti me yo u pres s a k e y or ma ke a mist ake a nd whe n a fax is bei n g se nt or r ece iv ed. 1 Press Men u/ Se t , 1 , 4 . ( LO W , H IGH or [...]

IN IT IAL SE TUP 4 - 6 PABX and TRANSFER The machine is initially set to be connected with PSTN (Public Sw itc hed Te lep ho ne Net wor k) li ne s. H owe ver , m a ny of fi c es us e a central te le phone syst e m or Private Au tomatic B ranch Exch ange (P AB X) . Your fa x ca n be c o nnec t ed to m o st t ype s o f P AB X. The recall facility on [...]

4 - 7 I NIT IAL SE TU P Setti ng th e Cl ock Cha ng e You c a n eas il y le t the m ac hin e's cl ock gai n or l os e one hour by usin g th i s f e atur e. 1 Press Men u/ Se t , 1 , 6 . 2 Press or to select TO SUMM ER T IM E ? or T O WI NTE R TIME ? . 3 Press Men u/ Se t . 4 Press 1 to ch ange to Wi nt er T im e or S umm er Time. — OR — Pr[...]

IN IT IAL SE TUP 4 - 8 Melody Settings Set tin g the R ing Pa tte rn You c an sel e ct a ri ng p at t ern fro m s ign al (r e gul ar ri ng pat t er n) or 4 typ es of mel ody . The def a ult set t ing is SIGN AL . 1 Pres s Menu/Set , 9 , 1 . 2 Press or to se l ect SIGNAL , MELO DY1 , MELO DY2 , ME LO DY 3 or MELO DY4 and pres s Menu/Set . 3 Pres s S[...]

5 - 1 SETUP RECEIVE 5 Basic recei ving opera tions Choo sing the Recei ve M ode Th er e ar e f ou r dif f ere nt R ece i ve Mo de s for the f ax ma chi ne. Yo u c an choose th e m ode tha t best su its your ne eds. * In FA X/TE L mod e y ou mus t se t t he Ring De lay an d F/T Ri ng T ime . If y ou ha v e ext en s ion ph on es on t he line , k e ep[...]

SETUP RECEIVE 5 - 2 To sel ect or change your Receive Mode 1 Pres s Receiv e Mo de . The screen displays your current se lec ti o n. T he o pti ons are : 2 C ont in ue to p r ess Rece ive Mod e until your new selection a ppe ar s. Af te r 2 sec o nds, t he sc re en ret urn s to the da te and time d isplay, a long with you r new Mo de se tting. To s[...]

5 - 3 SETUP RECEIVE Setti ng th e Ri ng De lay Th e Ri n g Del ay set s the nu m be r of tim es the f ax mac h ine ri ngs befor e it a ns wers i n FA X ONL Y , FAX/ TEL or TA D mode . 1 Press Men u/ Se t , 2 , 1 . 2 Press or to select RING DELA Y . Press Men u/ Se t . 3 Press Stop . Setti ng th e F/T Ring Time (FAX /TE L mode on ly) If y ou set the[...]

SETUP RECEIVE 5 - 4 Re cor ding the Fa x/T el Outg oing Annou ncem ent (F/T ME SSAGE ) Th is is th e an noun ceme n t pl ayed by y our m achine (not a n ext ernal TAD ) w hen som eone c all s an d y our mac hi ne is se t t o F/ T m ode . Alt houg h c all ers hear yo ur anno unc eme nt, t hey ca nnot lea ve a mes sag e. 1 Pres s Menu/Set , 8 , 3 . 2[...]

5 - 5 SETUP RECEIVE Fax D etect When you use th is fea ture, yo u do n’t hav e to pres s Sta rt/ Copy or the Fax Re ceive Code 5 1 wh en you an s wer a fa x c a ll. S ele cti n g ON allows the fax machine to receive fax calls auto matically, even if yo u li ft t he han ds et of a n ex ten s ion or e xte rna l ph one. Wh en yo u s ee RECE IVE on t[...]

SETUP RECEIVE 5 - 6 Prin ting a re duce d inc oming fa x If you cho ose AUTO , th e fax machine au tomatica lly reduces a n in com in g f ax t o f it on one pa ge of A4 , r eg ard les s of t he pa per s iz e of the do cume nt . 1 Pres s Menu/Set , 2 , 5 . 2 Use or to s e lect the redu ctio n rati o you want – AUTO , 100% , 93% , 87% , or 75 % . C[...]

5 - 7 SETUP RECEIVE R ece pt io n int o me m ory As s oon as th e pape r tr a y be c ome s em pt y d urin g fa x re cep ti on, th e screen will display CHEC K PA PE R ; plea se pu t som e pa per i n the pape r tray . ( See Quick Setu p Guid e.) If t he M emo ry Re ceive i s se t to ON If suff i cie nt mem or y is avai lable , the cur rent fax rece [...]

SETUP RECEIVE 5 - 8 Advance d receivin g operations Oper at ion fr om ext ensio n telep ho nes If y ou an sw er a f ax call on an ext en sion tel eph on e, or a n ext er nal telepho ne into the corr ect socket (See Co nnec tions on pag e 1- 9.) , you can make the fax machine take the call by using the Fax Receive Code. Whe n you pr ess th e Fax Rec[...]

5 - 9 SETUP RECEIVE R emot e C all Tr ansf er In or de r to set t he F ax Re ce iv e, you s hou ld fir st set Me nu/Se t , 2 , 4 REMOT E C ODE to ON . ( S ee Chan gin g R em ote C ode s o n pa ge 5-10 .) This function works when you receive the incoming Voice call at the r emo te DEC T c or dl es s p ho ne e xte rn al ly con nec t e d to th e fax m[...]

SETUP RECEIVE 5 - 10 Changing Re mote Co des Remote Co d es might n o t work wi th some telephone syst e ms. The pr eset Fax Rec ei ve C ode i s 5 1 . The p res e t Tel ep hon e Ans wer Code is # 5 1 . T he pr es et D E CT Activati on C ode is 8 1 . To ch ange Rem ote Cod es 1 Pres s Menu/Set , 2 , 4 . 2 Pres s or to se l ect ON (or OF F ), a nd pr[...]

5 - 1 1 SET UP RECEIVE Po lling Pol lin g i s th e pro c ess of ret rie v ing fa xes fr om an ot h er f ax mach i ne . You can use the fax machine to ‘po ll’ other machines, or you can hav e som eon e poll the fax ma chin e. Everyone who is involved in Polling needs to set up their fax machines for Polling. When so meon e poll s the fax m ach i[...]

SETUP RECEIVE 5 - 12 Setu p for Pollin g Receive w ith Secure Cod e You ne ed t o mak e s ur e yo u ar e u sing t he s am e sec ur e code a s the oth er pa rt y . 1 Pres s Menu/Set , 2 , 7 . 2 Press or to se lect SE CURE . Pres s Menu/Set . 3 Ent e r a f our -di gi t se cur e c ode . This is the sa me as the se curity code of the fax m achine you a[...]

5 - 1 3 SET UP RECEIVE Se qu enti al Po lli ng You r mac hi ne can r equ es t docu men t s fr o m sev era l fa x uni ts in a si ngl e op er at ion . Y ou jus t sp eci fy sev era l de st in ati o ns in S te p 4. Af te rw ar d, a S equ en t ial P oll i ng Re po rt wil l be p ri nt ed. 1 Press Men u/ Se t , 2 , 7 . T h e s cr een di sp la ys . 2 Press[...]

SETUP RECEIVE 5 - 14 Telepho ne Service s You r F AX su pports the Ca ller ID a nd BT Ca ll Sign (Fo r U .K. Onl y) tel e phon e s erv ic es of fe red by s ome tel ep hon e c om pan ie s. Call er ID (Ca ller I D entif ica tion ) ( U.K. Only) Cal l er ID is a te lep ho ne se rv ice t ha t all o ws the su bsc ri ber to se e a di spl a y of t he cal l[...]

5 - 1 5 SET UP RECEIVE Se t the Ca ller I D to ON If y ou ha ve B T Ca l ler I D o n y our li ne, th en thi s fu nc ti o n sh ou ld be s et to ON to di spl a y the cal le r’ s ph one nu mbe r on t he fa x LC D as th e tele phon e rin gs . 1 Press Men u/ Se t , 0 , 1 . 2 Pre ss o r t o ch oo se ON (or OFF ). Press Men u/ Se t . 3 Press Stop . Ho w[...]

SETUP RECEIVE 5 - 16 The Cal ler ID is S tored in Y our Mac h ine’s M e mory The ma chi n e ca n sto re a ma x imu m of t he l ast 30 in com in g call e r ID s in th e memo ry , a lo ng wit h the ti me an d da t e of r ece pt ion . The 31 s t cal l wi ll c ause th e ol d est ID to b e era s ed . The Cal le r I D i nf orm at ion st or ed in th e m[...]

5 - 1 7 SET UP RECEIVE Se lec ting a Calle r ID fro m th e Me m ory f or Ca ll Re pl y You c an d is pla y th e ca lle r I Ds t ha t ar e st ore d in th e mem ory an d select the caller you want your mac hine to dial. Call Reply is a con ven ient f eatu re w here by you r Brot her fax ca n dial ba ck a vo ic e/f ax ca ll “ on -ho ok” t o t he o[...]

SETUP RECEIVE 5 - 18 To Act ivate Cert ain Netwo rk Se rvices Whe n Using Ca ll Reply The req uir ed p refi x, ty pi cal l y thr ee t o s ix di g it s (i ncl udi n g # a nd sy mbo ls ) in l e ngth , may be in s ert ed af t er di s pla yi ng the de sir ed Ca l le r ID i n st ep 3 on the prev iou s page . (You can en ter the prefi x u p to 20 di g it[...]

5 - 1 9 SET UP RECEIVE Call Reply to DDI n umber s via Caller ID C all s d eri ved fr om a c all er I D n umb er to de s ti na tio ns c o nn ect ed to a “Direct Dial Inward (DDI)” p rivate exchange system may fa il to conne ct, or m ay b e answ e red in the first in stance by the called pr e mis es mai n s wi tc hbo ar d rat her tha n by the in[...]

SETUP RECEIVE 5 - 20 BT Cal l Sig n (F or U.K . On ly) Thi s ma c hin e f eatu re l e ts y ou use t he BT C all Sign su bsc ri ber ser vi c e whic h all ow s yo u t o hav e at lea s t tw o sep ara t e t ele ph one num bers o n on e ph on e li ne. Each phon e num ber ha s its own di stin c ti ve r in gin g pa tt e rn, s o y ou kn ow w hi ch ph one n[...]

6 - 1 SETUP SEND 6 Ho w to di a l Th er e are fo ur wa ys to d ial. Man ual dia lling Pr e ss a ll of th e di git s of th e ph on e or fax nu mb er . Se ar ch You can search for names you have sto red in TEL-Index memori es. Pres s Se arc h/M ute . a nd th en p ress or to search for num ber s a lph ab et ic al ly . Se tu p Se nd[...]

SETUP SEND 6 - 2 How to fax Aut omat ic tr ansmi ssio n Th is i s the eas iest way to s end a fa x. IMPORTANT: D o not pi ck up the ha nd se t or pre ss Speake r Phon e . 1 Inser t t he do cument fa ce dow n, to p edge first in the ADF. 2 Adj ust th e pa per gui de s to f it th e widt h of yo ur do c ume nt . 3 Ent e r th e f ax num be r usi n g Se[...]

6 - 3 SETUP SEND Man u al tran smis sio n Manu al tr an smi ssion let s yo u he ar t he di allin g, ri nging and fax-receivin g tones wh ile se nding a fax. 1 Inser t the d ocum ent face do wn in th e ADF . 2 Pi ck u p t he han ds et and l is ten fo r a di al to ne . — OR — Press Spe aker Phone and li st en f or a dia l to ne . 3 Ente r the fax[...]

SETUP SEND 6 - 4 Sen d ing a fa x a t t he end of a co nver sa tio n At the end of a c onv ersa tion y ou can s end a fa x t o t he o ther p arty bef ore yo u bo t h hang up. 1 As k th e ot he r par ty to w ait f or f ax to ne s (b ee ps) an d t hen pre ss St art be f ore han gin g up . 2 Inser t the documen t face d own i n the AD F. Pres s St ar [...]

6 - 5 SETUP SEND Basic sending o perati ons Se ndin g faxes usin g multip le set ting s When you send a fa x you ca n choos e any combination o f these se t tin gs s uch as cont ra s t, r eso lu ti on , ov er seas mo de , de la ye d fax tim er, pollin g t ran smission or memory transmission. Afte r each setting is accepted, the LCD will ask if you [...]

SETUP SEND 6 - 6 Fax re solu tio n When yo u h ave a d ocum ent in th e A DF you c an us e t he Resolut ion key to change t he se ttin g temp oraril y (fo r th is fa x only). P ress Reso luti on r epeate dly unti l th e LCD sh ows the s etting you w ant . Mult iple R esolu tio n T rans miss ion Us e thi s f ea tu re t o sel ect se par ate r e sol u[...]

6 - 7 SETUP SEND 4 Press 1 if yo u want to select add ition al sett ings . Th e di spla y ret u rns to th e Se tup S end m en u. — OR — Press 2 if y ou have finish ed c h oos ing se ttin gs, a nd th en g o to St ep 5 . The scree n prom pts y ou to ente r the fax nu mber yo u want to call. 5 Ente r a fa x numbe r. 6 Press Start /Cop y to send th[...]

SETUP SEND 6 - 8 Can celli ng a sch edu led job You can cancel a fax jo b that is waiting in memory. 1 Pres s Menu/Set , 4 . Any j obs th at are wai tin g w i ll ap pe ar on th e LCD . 2 If you have m ore than two jobs waiting, p re ss or to se lect th e j ob you wa nt to ca nce l. Pres s Menu/Set . — OR — If you o nl y ha v e one j o b wait in[...]

6 - 9 SETUP SEND Advanc ed sendi ng operation s El ect ron ic Cov er Page The cover page is sent t o the receiving party’s m achine. Your cover p age in cl ud es th e na me st or ed in th e I nde x mem o ry, if y ou have use d a q uick - di al num ber to ma ke th e c a ll . Th e c ove r pa ge in di cat es th e fax is fr om y ou r St ati o n ID , [...]

SETUP SEND 6 - 10 Cover P age f or Next F ax Only Ma ke sure St at ion ID is set up . ( S ee Se tting the St ation ID o n pa ge 4-2 .) Th is fe atur e do es no t wor k wi th out t he St ation ID. You can set th e fax to send a co ver pa ge wi th a part i cu lar doc um e nt. Thi s co ve r pa ge wil l inc lu de th e nu mbe r of pag es in yo ur d ocum[...]

6 - 1 1 SETUP SEND Always s end Cover P age Make sure Stat i on ID is set up. ( See S et ti ng t he Stat io n I D o n pa ge 4 -2.) Thi s fe at ur e do es no t wo rk with ou t t he St at io n I D. You can set yo ur machine to sen d a cover pag e whenever you sen d a f ax . T he n umb er of pages in y ou r fa x is no t i ncl u ded whe n you us e this[...]

SETUP SEND 6 - 12 Com posi ng yo ur ow n comm ents 1 Pres s Menu/Set , 3 , 2 . Th e sc ree n displays: 2 Use or to choos e pos i t ion 5 or 6 for yo ur c ust om iz ed co mmen t. Pres s Menu/Set . 3 U se th e di al pa d to en t er y ou r cus t omiz ed comm ent . (See Enter ing text o n pa ge 4 -3.) 4 Pres s Menu/Set . T he scree n displays: 5 Pres s[...]

6 - 1 3 SETUP SEND Over seas Mode If you a r e hav ing dif f ic ulty sen di n g a fax ove rs ea s due to p oss ibl e i nt er fer en ce on th e ph on e lin e, we r eco mm end t ha t you t urn on t he Ov er s eas Mod e. A f ter yo u s end a f ax usin g t h is f ea tur e , th e fe at u re will turn itself off. 1 Inser t the d ocum ent face do wn in th[...]

SETUP SEND 6 - 14 Call Reserv ation You c an send a f ax and l et the o th er p ar ty know that yo u wan t to spe ak t o him a ft e r th e f ax tr an smi ss ion i s com pl ete d. T he other fax machin e will ring as if it were receiving a telep hone call; if the other pa rt y pic ks up th e ha nds et , yo ur mach ine wil l rin g. Lif t th e han dse[...]

6 - 1 5 SETUP SEND Print Sa m ple Call B ack M essage 1 Press Men u/ Se t , 3 , 6 . 2 Press or to select PRIN T SAMP LE . Press Men u/ Se t . D elayed F ax You c an u se th i s fu nc t io n to send a fa x up t o 2 4 ho urs l a te r. 1 Inser t the d ocum ent face do wn in th e ADF . 2 Press Men u/ Se t , 3 , 7 . 3 En ter the ti me you w a nt th e f [...]

SETUP SEND 6 - 16 Sett ing up Pol led Tra nsmi ssion ( St andar d) Polling Transmit is when you se t up your fax m achine to wait with a docum ent so a n other f a x ma chine can re trieve it. 1 Inser t t he do cum ent to be retr ieved i n the ADF. 2 Pres s Menu/Set , 3 , 8 . Th e sc ree n displays 3 Press or to choose STAN DARD , an d pre s s Menu[...]

6 - 1 7 SETUP SEND Se tup fo r Poll ing Tran smit wit h Secu re Code When you set POL LING: SE CU RE to ON, anyon e who polls your mach i ne must en ter the po l lin g ID num b er . 1 Inser t the d ocum ent face do wn in th e ADF . 2 Press Men u/ Se t , 3 , 8 . 3 Press or to choose SECU RE , and p r ess Men u/ Se t . 4 Ent er a f o ur- dig it nu mb[...]

SETUP SEND 6 - 18 Mem or y Tran sm i ssi on Th is feat ure allo ws th e fa x ma ch ine to sca n a fax in to its memor y and sen d it as so on as th e s ca n i s c omp let e. Th is wa y , you do n’t h av e to wa it fo r th e ent ire fax t o be tr ansm itte d befo r e yo u retri eve yo ur doc ume nt . 1 Inser t the documen t face d own i n the AD F[...]

6 - 1 9 SETUP SEND Out of me mory messag e If you ge t an OUT OF ME MOR Y mes sag e w hile sc an nin g th e fir s t pag e of a f ax, pre ss Stop to ca nce l th e sc an. I f y ou ge t an OUT O F MEMO RY me ssage while scanning a subsequent page, you will have th e op ti on to p res s Start/ Copy to send the pages sca n ne d so f ar, or to pre ss St [...]

SETUP SEND 6 - 20 Inte rru pti ng D ela yed Fax a nd P olle d Tran smit jo bs You c an send a f ax or ma ke a c op y now , ev en if you ha v e you r mac h ine set to sen d a fax later , or if you ha ve i t set to be pol led. How ev er , you cann ot us e aut oma t ic red ial o r the M enu m o de. 1 Pres s Menu/Set , 5 . 2 W ait 2 sec ond s, then rem[...]

7 - 1 SETUP I NDEX FOR EASY DIALLING 7 Sto ring T el- Inde x Num ber s f or I nd ex You c an st ore Tel -I nde x n umb ers for I nd ex, whi ch yo u dia l by pr e ssi ng or and S ta rt . Th ere are 100 Tel -In dex lo cat ion s . Even if you lo se electrical power, n umbers stored in memo ry wil l not be l ost. 1 Press Men u/ Se t , 6 , 1 . The sc re[...]

SETUP INDEX FO R EASY DI ALLING 7 - 2 Cha ngin g Tel In dex N umb ers f or Ind ex You can c han ge n umb ers o r na m es st ored i n the m emor y. T her e are 4 Gr ou p Nu mbe r l oca tio ns . 1 Pres s Menu/Set , 6 , 2 . 2 Pr e ss or to s ele ct t he num be r yo u wa nt to ch an ge. 3 Pres s Menu/Set . 4 Ent e r a ne w num ber . 5 Follo w the direc[...]

7 - 3 SETUP I NDEX FOR EASY DIALLING Stor ing G ro ups Af te r s tor in g Tel -I ndex num ber s , you can c om bin e t hem in to a Group. Gr oups allow you to sen d the same fax messa ge to man y fax num ber s. Y ou ca n ha ve up to f ou r s mall Gro up s o r you c an ass ign up t o 10 0 n umb ers to on e la r ge Gro up . 1 Press Men u/ Se t , 6 , [...]

SETUP INDEX FO R EASY DI ALLING 7 - 4 Ch angi ng the N umb er s for Gr oups You c an chan ge and era s e Gr oup s et ti ng s. 1 Pres s Menu/Set , 6 , 4 . 2 Pr e ss or to s ele c t the Gr o up num ber you w an t to ch an ge . 3 Pres s Menu/Set . Wh en y ou ch a ng e a Gr ou p n am e 4 Press or to se lect CHAN GE NA ME? . 5 Pres s Menu/Set . 6 U se t[...]

7 - 5 SETUP I NDEX FOR EASY DIALLING Diallin g opti ons You c an use t he fa x m ac hin e to make voice tele phon e c all s b y dialling manually or by us ing Search. You can use the handset to make a nd receive calls. When you di al a qui ck- dial numbe r, the LCD sho ws th e nam e you’ ve st o red , o r if y o u ha ven’ t s t ore d a n ame , [...]

SETUP INDEX FO R EASY DI ALLING 7 - 6 Se arch You c an sear c h fo r na mes you hav e sto red . 1 Pi ck up the ha nds e t. — OR — Pres s Speak er Ph one . 2 Pres s Search/M ute , the n en te r th e fi rs t le tt er of t he na me y ou ar e l ooki ng f or b y u s ing t h e di a l pa d. 3 Press or to sear ch the names tha t ar e di splay ed al p h[...]

7 - 7 SETUP I NDEX FOR EASY DIALLING Pause Pres s Redia l/Pause to in ser t a 3. 5- s econ d pa use bet we en numbers. If you are diallin g overseas, yo u can press R edia l/Pause as ma ny ti mes as ne eded to i ncrea se the leng th of the pause . R edi al (Tel) If y ou ar e cal l ing so meo ne and th e lin e is bu sy, you ca n re tr y th e numb er[...]

SETUP INDEX FO R EASY DI ALLING 7 - 8 Tone or Pulse If y o u ha ve a Pu ls e d ial li ng se rvi ce, bu t ne ed to send To ne si gna l s (f or exa mpl e , f or te l epho ne b ank in g) , fo ll ow t he in stru c ti on s be l ow. I f you have Touc h Tone service, you will not need this feature to send ton e s ign als . 1 Pi ck up the ha nds e t. 2 Pre[...]

8 - 1 MESSAGE MAN AGER 8 Messag e Manag er Mode Mes sa ge M anag er M ode allow s you to stor e inco ming fax an d voi ce mess ages in a flex ible memory. The memory store s 15 mi nute s of voic e m essag es, or u p to 20 page s o f fax mess a ge s. The ac tual num ber of p ag es st or ed in m em or y v ar ies d epen di n g on t h e co nt en t a nd[...]

MESSAGE MANAGER 8 - 2 Fle x ib le Memor y Setti ngs (Mes sage St ore) Messa ge Manager Mo de of fers you six flexi ble memo ry set tings, s o that yo u can de cide which kinds of me ssa ges you want to receive. 1 . DOC:O N , VOIC E:ON Both voic e and fax messages are stored. You can use the Fax Fo rwarding or Pagi ng features and r etr ieve voice a[...]

8 - 3 MESSAGE MAN AGER Settin g the M essage Sto re Sel ect th e se tt ing fro m th e des c rip ti on s of “F le xi ble Mem o ry Setti ngs” . 1 Press Men u/ Se t , 8 , 1 . T h e s cr een promp ts y ou to choo se a DOC (Docum ent) se ttin g. 2 Press or to select ON (or OFF ), an d pr es s Me nu/Se t . 3 Th e s creen p romp ts yo u to choo se a V[...]

MESSAGE MANAGER 8 - 4 Rec o rdin g t h e Mes sag e Ma na ge r’s O ut go in g Message (TAD MESSAGE) Re cordin g th e Me ssage Manag er’s O utgo ing M ess age (TA D MES SAGE ) is th e second step yo u need to fol low b efor e you can tur n on the Me ss ag e Ma na ger . Ma k e sure yo ur OG M (Ou tg oin g Message) is l ess tha n 20 se conds long. [...]

8 - 5 MESSAGE MAN AGER Listenin g to the Outgoi ng Message (OGM ) 1 Press Men u/ Se t , 8 , 3 . 2 Press or to select TAD ME SSA GE (or F/ T MESS AGE or PAGI NG M SG . ). Press Men u/ Se t when t h e screen displays you r selection. 3 Press or to select PLAY M SG and pres s Me nu/Se t . Adj u s t volum e by pre ssing or . 4 Press Stop . Erasing t h [...]

MESSAGE MANAGER 8 - 6 Act iv ati ng M ess age Man a ge r Mo de Pr ess an d ho ld un ti l th e bu t ton l ig ht s and th e s cr een di spl a ys TAD: MS G MG R . When l ig ht is out , th e Me ssa ge Mana ge r is of f. (S ee Settin g Up Me ssa ge M anage r on pag e 8- 1. ) Mess ag e I nd ic ator Th e lig ht fla shes w h en y ou have new m e ss ages an[...]

8 - 7 MESSAGE MAN AGER What Happ en s When th e Mem o ry Is F ull... Pr in t the M emo ry Stat us Li st an d s ele ct the ite m to be c le are d. Cl ear the i tem to get s pac e fo r new mess ages an d fax es to be sto red in memo ry. (See Printi ng report s on pag e 9- 1. ) Pl ayi ng Vo ice Me ss ages Follo w the steps below to listen to voice mes[...]

MESSAGE MANAGER 8 - 8 Prin ting a Fax M essage Onc e you pr in t a new fax me s sage st or ed in mem or y, it is er ased from the memory au tomatica lly. 1 Pres s P lay/R ecor d . Af te r t wo s eco nds , th e ma chi n e be gin s to play vo ice message s. 2 Af te r pl a yi ng voic e me s sage s , the display asks if you want to p r int fax m ess ag[...]

8 - 9 MESSAGE MAN AGER Er as ing Me ssa ge s If you choose to erase all fax messages, the machine will print any previ ous ly unpr inted fax me ssa ges befo re er asing them fro m mem ory . Fax m essa ges can not be er as ed ind iv idu ally. You c an e rase vo ic e me ssa ge s in di vi dua lly , or al l at once . To era se voice mess ages ind ividu[...]

MESSAGE MANAGER 8 - 10 Sett ing the Maxi mum Time f or Inc om ing Mess ag es The de fault time for r eceiving voice me ssages is up to 3 5 se conds lo ng . Yo u can c han ge th i s se t tin g to an y len gt h f rom 3 5 s eco nds to 60 seco nds in 5-se cond incremen ts. 1 Pres s Menu/Set , 8 , 4 . Th e sc ree n pr omp ts you to se lec t a max imum t[...]

8 - 1 1 M ESSAGE MANAGER ICM Rec ord in g Mo ni to r Th is fe at u re le ts y ou t ur n OFF (or ON ) th e speake r volume for voi ce mess age s. Wh en yo u turn the m onitor OFF , you will not he ar messages a s they come in . 1 Press Men u/ Se t , 8 , 5 . 2 Press or to select OFF (o r ON ). Press Men u/ Se t . 3 Press Stop . Rec ord ing a Conv ers[...]

MESSAGE MANAGER 8 - 12 Fax Forw arding/Pag ing Whe n Pagi ng is s et t o ON , yo ur m achine dial s th e page r num ber y ou hav e pr og ramm ed a nd, w hen c o nne ct ed, the Pag ing OG M mes sag e you ha ve record ed is re peated for 60 seco nds. This a ctivates your pag er and lets y o u k now yo u hav e a f ax or voic e mess age in th e Messa g[...]

8 - 1 3 M ESSAGE MANAGER Record ing the Pagin g O utg oing Mes sage ( OGM) Befor e pa ging can w or k, you shoul d fi rst r eco r d th e Pagi ng OGM. 1 Press Men u/ Se t , 8 , 3 . T h e s cr een promp ts y ou to choo se an OGM . 2 Pre ss or t o reac h PAGI NG MS G. . Press Men u/ Se t . 3 Press or to select RECO RD MS G . Press Men u/ Se t . 4 Pick[...]

MESSAGE MANAGER 8 - 14 Rem ote Ret r ieval You c an cal l y our mach i ne fr om an y to uch t on e ph on e (o r rem o te Gr oup 3 f ax mach i ne set fo r to ne ) an d use a Re mot e Ac ces s C od e an d Re mot e Co nt rol Co mma nds to r e tr iev e vo i ce (a nd fax ) mes sages . You c an als o progr am and chan ge som e s ett ing s for yo ur Me ss[...]

8 - 1 5 M ESSAGE MANAGER C hang in g the R em ot e Ac ce ss Code The remote access code l ets you acces s the Remote Retriev al fe at ur es whe n you ar e a way fr om t he fa x ma c hin e. Be fo re yo u us e the r emo te a ccess an d re triev al fea ture s, you ha ve to se t up you r own co de. The default c ode is inactive code (--- ). 1 Press Men[...]

MESSAGE MANAGER 8 - 16 Re mote Con trol Co mmands Fol l ow th e co mm ands be low to a cce ss f eatu res remo t ely . Wh en y ou cal l the fax m ach i ne and en ter you r Rem ote Access Code ( 3 d i gits followed by ), the system wil l signal you with two short beeps to enter a re mote cont rol comma nd. Re m ote co n tro l co m ma nds De t ail Ope[...]

8 - 1 7 M ESSAGE MANAGER 95 Changing Fax Forwarding/ Paging sett ing If you hea r one l ong bee p, the chang e i s acc epted. If you hear three shor t beeps, you cannot change it because the conditio ns have not been me t (Exam ple: regist ering paging numbe r ). You can register you r f a x for warding number by using 4.FAX FWD N O. (See C hangi n[...]

MESSAGE MANAGER 8 - 18 Re trie vin g th e Memo ry Sta tu s Lis t You c an ret ri e ve th e M emo ry St atus Li st fr om a re m ote f ax mac hi ne to se e if yo u ha ve an y fax m essages . 1 Dial your fa x machine’s number. 2 When you hear t he b eep, imme dia tely ente r you r R emo te Access Code (3 digits followed by ) . 3 W hen you he ar t wo[...]

8 - 1 9 M ESSAGE MANAGER Ret rievi ng Fax Me ssag es 1 Dial your fax machine’s number. 2 Wh en yo u he ar t he bee p, imme di a tel y en te r y ou r Rem o te Acc e ss Co de ( 3 dig it s fo ll owe d by ) . 3 As s oo n as y ou hear tw o sho rt bee ps , us e t he d ial p ad t o pr es s 9 6 2 . 4 Usi n g th e d ial pa d, en te r t he n umb er (u p t [...]

MESSAGE MANAGER 8 - 20 Ch an gi ng th e Fa x F o rwar di ng Nu m ber Th e defaul t setti ng or a fax for wa rd num ber that has be en prev io usly sto red can be ch ange d fr om a remo te fa x ma chin e. 1 Dial your fa x machine’s number. 2 When you hear t he b eep, imme dia tely ente r you r R emo te Access Code (3 digits followed by ) . 3 W hen[...]

9 - 1 PRINTING REPORTS 9 Printing reports You c an p rint the fol l owin g li st s an d rep or ts : Li sts bas ic op era ti ona l ste ps an d m enu selections. Ch oo se i f Tr ans mi ssi on Ver i fic a ti on Report is printe d after all Faxes se nt. Jou rna l lis ts i nfor matio n ab out th e la st 30 in co min g a nd ou tg oi ng f a xes . TX me an[...]

PRINTING REPORTS 9 - 2 Cu stom izi ng the Tr an smis si on Ver if ica tio n (X m it) Re por t You c an use t he Xm i t R epo rt a s pro of t hat y ou s en t a f a x . T his r epor t li sts th e tim e and date of tr ansm iss ion and w het her t he tran smis sion was su ccessful (O K). If yo u select ON , the report will pr int for every fax yo u sen[...]

9 - 3 PRINTING REPORTS Setti n g the J ourna l Peri od You can set the fax machine to print Fax Journal at s pecific intervals (eve ry 30 faxes , 6, 12 or 24 hours, 2 or 7 days). If you s et the journal period to OFF , y ou can print the report by foll owing the steps on t he next page. The default setting is EVERY 30 FAXES . 1 Press Men u/ Se t , [...]

MAKING COPIES 10 - 1 10 Usin g the fax mach ine as a copier You ca n use th i s fa x machine a s a co pier. Always m ake sure you hav e p aper i n th e pa per tray befo re ma king c opi e s. Copy opera tions To ma k e a si ngl e copy th at i s not re duce d, en lar ged or s or te d, y ou onl y ha ve to pre ss o ne key . Rem em ber , y ou r mac hi n[...]

10 - 2 M AKING COPIES Maki ng a sin gle c opy 1 Inser t the d ocum ent face do wn in th e ADF . 2 Press Start /Cop y t wice. To c anc el, pr ess St op . Do NO T pul l on t he paper whil e co py in g is in pr og res s. C opy o ptio n s: S ingle or M ul tiple co pies, So rt/S tack , R edu ce /En lar ge You can c hoose additio nal copy options. First,[...]

MAKING COPIES 10 - 3 4 Press or to se lect SO RT or STAC K . Fo r ex a mple : Sele c t SORT . To start copying now without enlarging or reducing , press St art /Cop y . To reduce or e nlarge the image , press Men u/ S et . 5 Press or to se lect an en l arg eme nt or re du c tio n ra ti o. Fo r ex am ple : 75% . 6 Pres s St ar t/Cop y . If y ou ar e[...]

11 - 1 I MPORTANT INFORMATION 11 Important Safe ty Instructio ns 1 Read all of these instructions. 2 Save them f or late r re fere nc e. 3 Fol l ow al l w arn ing s and ins tr uct io ns mark ed on th e pr od uc t. 4 Un plug th e fax m ac hin e from the wa ll ou tlet before clean ing. To clea n t he ca si ng of th e fa x m achi n e us e a da mp c lo[...]

IMPORT ANT INFORM ATION 11 - 2 10 D o no t a llow a nyt hin g t o res t on th e po wer c or d. Do no t plac e this prod uc t wh ere peop le can wa l k on the cord . 11 If an ex tens io n co rd is use d with this pr oduc t, make sur e that th e to ta l am pe re ra t ing s on th e p r oduc t s pl u gg ed i nt o the e x te nsi o n co rd do no t ex cee[...]

11 - 3 I MPORTANT INFORMATION 17 Unp lu g th is pro du c t fro m the m ain s pow er an d t ele ph on e lin e sockets, and refer servicing to qualified Service Personnel unde r th e fol l owin g c on dit io ns : ■ When t he powe r c ord is dama ge d or fra yed . ■ If liquid has been spilled into the product . ■ If the produ ct has been ex pos [...]

IMPORT ANT INFORM ATION 11 - 4 Trad emarks The Br ot he r lo go is a r eg is ter ed t rad ema r k o f B ro ther Indu st ri es , Lt d. Br othe r i s a r egi st ere d t rad ema rk of Br o the r In du s tri es, Lt d. © C opy r igh t 2 003 Bro t her I ndu st ri es , L t d. A ll ri g hts res e rved . All othe r brand and produc t names mentioned in thi[...]

12 - 1 T ROUBLESHO OTING AN D ROUTIN E MAINTENANCE 12 Troubleshoo ting Error me s sag es As wi th an y soph i stic a t ed o ffic e prod uc t, err or s m ay oc cu r. If thi s happ ens, t he fa x m ac hin e ide ntifi es th e pr oble m an d dis pl a ys an erro r messa ge. The most co mmon error me ssages are shown belo w. Troubl es hootin g and routin[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 2 COOL ING D OW N The pr int head h as o verhea ted. Wai t 30 minutes for it to cool. COVE R O PE N T he co ver i s no t cl o se d c om pl ete l y. Clos e th e co ver . DISC ONN EC TE D The other pe rson o r o ther perso n’s fax mac hine stop ped th e call . Try to s end or rec eive a gain. MACH INE E[...]

12 - 3 T ROUBLESHO OTING AN D ROUTIN E MAINTENANCE Pr inte r Jam o r P ap er J am Do cu men t J am Th e d ocum e nts wer e no t i n sert ed or f ed prop er l y, o r w ere to o lon g. 1 Rem ov e a ny pa per th at is not j amm ed f ro m th e ADF . 2 Open the to p co ver by lif tin g t he le ver o n the ri gh t side of the t op cover. 3 Pul l th e doc[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 4 Pap er J am The pap er is ja mm ed in t he fa x ma c hin e. 1 Rem ov e any pape r that is not jamm e d. 2 Op en th e to p co v er by l if t in g t he l e ver on th e ri ght s ide of th e t op cover. Top Co v er[...]

12 - 5 T ROUBLESHO OTING AN D ROUTIN E MAINTENANCE 3 Pu ll t he jam me d pr in tou t gen tl y f ro m th e pa pe r tr ay to war d th e fro nt of your f ax machine. If the paper i s jam med on exit then still pull the prin tout toward the fron t o f your fax machin e. 4 Re move the print cartr id ge an d turn t he sp ool to tig hten the ri bb on. 5 I[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 6 If you ar e hav ing dif fic ul ty wit h the fax ma ch ine If you think there is a problem with the way your faxes look, make a copy first . I f the c o py l oo ks go od , the pr obl em is p rob ab ly not t h e f ax ma chi ne. Chec k t he char t be l ow an d fol l ow t he t ro ub lesh oot in g t ips . [...]

12 - 7 T ROUBLESHO OTING AN D ROUTIN E MAINTENANCE Handling Incom ing Calls Dou ble-ring in FAX/TEL mode T he fax mac hine kno ws the in coming call is n ot a fa x so it is signalin g you t o ans wer the te lephone c al l. Pick up the fax m achine h ands et or answe r from an extens ion phon e, and then p ress the fax ma chine’ s Telepho ne An sw[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 8 How to im prove print q uality Clean ing th e print h ead 1 U npl ug t he pow er c or d fo r saf et y. 2 Op en th e to p co v er by l if t in g t he l e ver on th e ri ght s ide of th e t op cover. 3 Ta ke ou t th e pri nt ing car tri d ge. WARNING Aft er y o u ha ve j ust us ed th e m ach in e, so me[...]

12 - 9 T ROUBLESHO OTING AN D ROUTIN E MAINTENANCE 4 To c le an your ma chi n e’s pr int hea d, w ip e th e pr int he ad wi th a lin t- fr ee clo th th at is dry or li gh tly mo is te ne d wit h is o pro py l al coho l. 5 Wai t unti l th e alco hol on the prin t hea d is totall y dri ed. 6 Ins t all t he p rin ti n g cart ri dg e. ( S ee C ha ngi[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 10 Routine m aintenance Cl eani ng th e s canne r 1 U npl ug t he pow er c or d fo r saf et y. 2 Op en th e to p co v er by l if t in g t he l e ver on th e ri ght s ide of th e t op cover. 3 C lea n th e wh it e ba r and th e gl as s st ri p un de r th e ba r w it h isop r opy l alc oho l on a lint - f[...]

12 - 11 T ROUBLESH OOTI NG AND ROUTINE MAINTENA NCE Chan ging t he ribb on Th e sign i n for ms y ou of th e s tat us of rem ai ni ng ri bb on, an d w arn s you i f i t is al m ost run ni n g ou t. T he sta rt er ri b bo n pr int s up to 30 pa ges. This sign means remaining ribb on will be 1 00% - 50%. This sign means remaining ribb on will be unde[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 12 2 R emo ve th e pri n t car tr idg e c ont ai nin g th e use d r ibb on and se t it ups ide –down with the blue g ear i n th e upp er l eft corn er. 3 Ta k e the us ed ribb on out of th e cart ri dge : 1 Unclip t he upper white spool and s lide the roll off t he blue gear. (Do not rem ove the blu e[...]

12 - 13 T ROUBLESH OOTI NG AND ROUTINE MAINTENA NCE 5 Re m ov e th e whi te gea r and spool s f rom th e ends of th e use d car dbo ar d c or es. Then i nse rt th em in to t he sa me p os it ion s i n the new cores. 6 Ins t all t he new r ibb on in th e car tr idg e: 1 Insert the lo wer roll into the cartridge holders . 2 Slip th e up pe r l eft ca[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 14 7 Tu rn th e u ppe r ri ght wh i te s po ol clo ckwise to t ig ht en th e ri bb on, as s hown. 8 Tur n th e car tri dg e ov er and re- insta ll it in your m achin e: In sert th e r ec e sse d fi rs t an d pl ace t he ca rt ri dg e int o it s f ou r h old er s. 9 Press down o n b oth sides o f th e to[...]

12 - 15 T ROUBLESH OOTI NG AND ROUTINE MAINTENA NCE Packi ng and shippin g the Fax mac hine W hene ve r you t ran s por t t he f ax ma c hin e, u s e the pa c king ma t eri al s that c ame with the fax m achine . Failur e to pa ck the fax mach ine prope rly may d amage your machine and such damages will not be co v ere d u nde r war r anty . 1 Unp [...]

GLOSSARY G - 1 G Automatic Document Feeder (ADF) Refer s to the numb er of page s th at ca n b e pla c ed in th e do cume nt fe ed er and fed on e at a ti me autom ati cal ly. Au to ma tic f ax tr ansm issi on S endin g a fax with out pick in g up the hand s et or p ress in g Spe aker P hone . Auto Reduction Reduces s i ze of in coming faxes. Backu[...]

G - 2 GLOSSARY Delayed Fax Sends y our fax at a later time that day. ECM (Error Correction Mode) De tect s erro rs d uring fa x tr ansmi ssi on a nd res e nds t h e pa ge s of th e d ocu men t t ha t had an error. F/T Ring Time T he leng th of tim e th at t he B rot he r ma c hin e ri ng s (whe n t he re ce ive mo de se tt in g is FAX/ TE L) t o no[...]

GLOSSARY G - 3 Paging Fea t ure ena bl es yo ur fa x mac hin e t o cal l you r page r whe n a fax is received into its memory. Pau se Allows you to p la ce a 3.5 second delay in the dialling sequence stored on Q u ick-Dial numbers. Photo resolution A res olu tio n s ett ing that uses v ar ying s had es of gr ay f or t he best rep res ent at io n of[...]

S - 1 SPECIFICATIONS S Ge ner al Co py Spe cificat ions Type Desktop f acsim ile transcei ver Memor y Cap ac ity 512 KB Paper Tr ay 64 g/m 2 - 90 g/ m 2 : up to 30 Printer Type Line Therma l with Ribbon LCD (Liquid Crystal Displ ay) 16 char acters x 2 Lines w ith blac k lit Operating Environm ent 10-35 °C Be st P r int Qua lity 20-33 °C Power Sou[...]

SPECIFICATIONS S - 2 Fax * “Pages ” ref ers to t he ITU- T Test char t #1 (in Out of P aper Rec epti on in E CM mod e). Speci ficatio ns and printed materi als are s ubject to change wi thout prior not ice. Co mpa ti bil ity ITU-T Group 3 Cod ing System Mod ifi ed Huffm an (MH) Mode m Speed 14400/ 12000/9600/7200/ 4800 /2400 b ps Auto mati c Fa[...]

I - 1 I NDEX Inde x Th e it em s in th e up pe r c ase re pr es en t L CD m ess ag es. A Autom atic autom atic tr ansmission .... 6 - 2 dialling .... ... ........ ....... .... ... 7-5 fax r ecei ve ......... ....... ....... 5 - 1 fax r edi al . ....... ....... ........... 6-7 Auto matic Docu ment Feeder ....... ....... ....... ........ ....... ....[...]

INDEX I - 2 Fax , s tand -al one rece iving . ....... .... ....... ........ 5-1 at en d of con ve rsat io n . . . 5 -7 di fficu lty ... ....... ....... ...... 12-6 polling .. .... ....... ........... .. 5 -11 reduc ing to fit on paper ... 5-6 ring dela y, setti ng ...... .... 5-3 sendi ng ... ....... .... ....... ........ 6-3 at en d of con ve rsat[...]

I - 3 I NDEX Phon e lin e conn ection s ... ....... ........ . 1- 11 dif ficu l ties ... ........ ....... ..... 12 - 6 mult i -li ne ( PBX) .. ....... ..... 1 -15 Playin g Message s ....... ....... 8 -7 Pol ling rece iving . ....... ....... .... ..... 5- 1 1 send ing ... ....... ....... ......... 6- 1 6 Powe r .... ....... ....11-1 –11- 3, S - 1 [...]

A - 1 Acc essor y Lis t *Fo r optim um pr int qu ality an d prod uc t perfo rmanc e wit hi n publi sh ed spe c if icat i ons , u se on l y th e cor r ect Bro th er re pl ac eme nt rib bo n . Model Name Desc riptio n PC-7 0 Prin ting Cartridge (1 set per box) PC-7 1RF 1 re-fill for use i n P C-70 Pr int ing Cartri dge PC-7 2RF 2 re-fills for use in [...]

A - 2 Changing Remote Access Code 1 Press Menu/Set , 8 , 7 . 2 Enter a three-digit code using number keys 0-9. The cannot be changed. 3 Press Menu/Set . 4 Press Stop . Remote Commands Listen to V oice Messages Press 9 1 . then to Repeat a message press 1 . Skip to next message , press 2 . Stop playing the message press 9 . Erase All V oice Messages[...]

UK/IRE V ersion A This machine is approv ed for use in the country of purchase only , local Brother companies or their dealers will only suppor t fax machines purchased in their own countries.[...]