Brother J265W manual

ADVANCED USER’S GUIDE MFC-J2 20 MFC-J2 65W MFC-J2 70W MFC-J4 10W MFC-J4 15W Ver sion 0 USA/CAN[...]

i User's Guide s and w here do I find it? Which manual? What' s in it? Where is it? Safe ty a nd Leg al Please rea d the Saf ety Instructions befor e you set up your machine. Prin ted / In the box Qui ck Se tup Gui de Read thi s Guide fi r st. Follow the instructions for setting up y our machine an d installing the drivers a nd software f[...]

ii Table of Conte nts 1 Gene ral setu p 1 Mem ory s tora ge ..... .. ..... ..... .... ... .... ..... .... ... .... ..... ..... .. ..... .... ..... .. ..... ..... .... ... .... ..... ... 1 Vol ume Set tin gs... .... ..... .. ..... ..... .... .. ..... ..... .... ... .... ..... ..... .. ..... .... ..... .. ..... ..... .... ... .... . 1 Ri ng Vol ume .[...]

iii 5 Dia ling an d s toring numb ers 15 Voice operat ions . . ......... ........ ....... ......... ....... ......... ......... ......... ........ ....... ....... ....... 15 Tone or Pulse (Canada only) . ......... ......... ......... ......... ........ ....... ....... ......... ..... 15 Fa x/T el mod e ..... .... ... .... ..... ..... .. .... ..... [...]

iv 8 Photo Capt ure Cen ter ® : P rintin g photos from a memory card 30 PhotoCapt ure Center ® operations ........ ......... ........ ....... ....... ......... ......... ......... ..... 30 Mem ory c ard s f olde r stru ctu res ... .... ... .... ..... ..... .. ..... .... ..... .. ..... ..... .... ... .... ..... . 30 Print Images. ....... .........[...]

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1 1 1 Mem or y sto rag e 1 Even if there is a p ower f ailure, you will not lose the settin gs you have chosen using the Me nu k ey becaus e they are stor ed permanent ly. Also, you will not lose y our sett ing s in th e FAX , COPY and PHOTO CAPTURE m ode key menus if yo u have cho sen Set New Default . Y ou may have to reset the date and ti m e . [...]

Chapter 1 2 Beep er Vo lume 1 When t he beeper is on, the mac hine will beep when yo u press a key, make a mi s t ake, or aft er you send or r eceiv e a fax . You can choos e a rang e of beeper volume leve ls, fro m High to Off . a Pres s Menu . b Pres s a or b t o choos e General Setup . Pres s OK . c Pres s a or b t o choos e Volume . Pres s OK .[...]

General setup 3 1 Automatic D a ylight Saving Time 1 You can set t he machi ne to change automatical ly f or daylight sa v i ng time. It wi ll reset i tself forwar d one hour in the Spri ng and backward one h our in t he Fall. Mak e sure you have set the correc t dat e a nd tim e in the Date&Time setti ng. The factory set ting is Off , so you w[...]

Chapter 1 4 LC D sc re en 1 LCD Cont ra st 1 You can adj ust the LCD contrast f or a shar per and more viv id display. If you are having diff iculty re ading the LCD, try changin g the contrast setting. a Pres s Menu . b Pres s a or b t o choose General Setup . Pres s OK . c Pres s a or b t o choose LCD Settings . Pres s OK . d Pres s a or b t o ch[...]

General setup 5 1 Mode Time r 1 The machine has four t em p orary mode keys on the contro l panel: FAX , SC AN , COPY and PHOTO CAPTURE . You c an chan ge t he amount of time the mac hine t akes afte r the last Scan, Copy or Pho toCapture operation before it r eturns to Fax mode. If y ou choos e Off , the machi ne stay s in the mode you used last .[...]

6 2 TX Lock 2 TX Lo ck let s you prevent un authoriz ed access t o the machine. Whil e TX Lock i s On, the follow ing operat ions are available :  Recei vi ng faxes Whil e TX Lock i s On, the follow ing operat ions are NOT av ailable:  Sendin g faxes  Copyin g  PC p ri nti ng  Scanning  PhotoCapt ure  Operati on from t he Cont [...]

Security features 7 2 Chan gi ng th e pass word 2 a Press Me nu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Miscellaneous . Press OK . d Press a or b to choose TX Lock . Press OK . e Press a or b t o choose Set Password . Press OK . f Enter a 4-digi t number for the current password. Press OK . g Enter a 4-digi t number for[...]

8 3 Additiona l sending options 3 Sending f axes using mu ltiple sett ings 3 When you sen d a fax you can ch oose an y combi nation of these setti ngs: resolution, contrast, sc an size etc. a Pres s ( FA X ). The LCD shows: b Pres s a or b t o choos e a set ting you want t o change. Pres s OK . c Pres s a or b t o choos e an op tion. Pres s OK . d [...]

Sending a fax 9 3 Ch angi ng fax re solution 3 The quality of a fax can be improv ed b y changing the fax r esolution. a Press ( FAX ). b Press a or b to choose Fax Resolution . Press OK . c Press a or b to choose the resolution you want. Press OK . Note You can choos e four different reso lution setti ngs for black & white faxes and two for co[...]

Chapter 3 10 Additiona l sending operations 3 Sending a fax ma nually 3 Manu al transmission let s you hear the diali ng, rin ging an d fax-receivin g tones while sen ding a fax. Note (MFC-J410W and MF C-J415W only) To send a m ultiple page fax, use the A DF. a Pres s ( FA X ). b Load your docum ent. c To listen fo r a dial t one press Hook or pick[...]

Sending a fax 11 3 Bro adc ast ing (B lack & Whit e on ly) 3 Broadcas ting is when the same f ax mess age is automatic ally sent to more than one fax number. You can include Groups, S peed Dial numbers, and up to 50 manuall y dialed numbers i n the same broad cast. After the broadc ast is finished, a Broadc ast Report will be pr inted. a Press [...]

Chapter 3 12 g To cancel the Broadcas t, press 1 . h Pres s Stop/Exit . R eal Ti me Tra nsmi ssio n 3 When you are sendi ng a f ax, the machine will scan t he d oc u ment into the memory befor e sen ding it. The n, as soo n as the t elephone line is free, the machine will st art dialing and sen ding. Somet imes, you may want to send an imp ortant d[...]

Sending a fax 13 3 Ch ec king and canc eling wa i ting job s 3 You can check wh ich j obs are still waiting in the mem ory to b e sent and cance l a jo b. (If t here ar e no j obs, th e LCD shows No Jobs Waiting .) a Press Me nu . b Press a or b to choose Fax . Press OK . c Press a or b to choose Remaining Jobs . Press OK . Any waiti ng jobs appear[...]

14 4 Additiona l receivin g operations 4 Pr in ti ng a redu c ed i nco ming fa x 4 If you c hoose On , the m achine au tomatic ally red uces each page of a n incoming fax to f it on one page of Let ter, Legal or A4 size paper. The machi ne cal culates the reduction rati o by usi ng the pa ge size of t he fax and your Paper Size set ting. (See Pape [...]

15 5 5 Vo ice operations 5 Voice calls can be made eit her with an external telephone , by dia ling manually , or by using Quick Dial number s. T one or Pu l s e (Can ada on ly) 5 If you have a Pulse di aling ser vice, but need to send tone signals ( f or example, for telephone banki ng), follow t he i nstructions below: a Pick up the handset of an[...]

Chapter 5 16 Set ting up your a rea c ode (US A only ) 5 When retu rning calls from the Cal ler ID his tory your machin e wi ll automatica lly dial “1” plus the ar ea code f or all c alls. If your local diali ng plan requires t ha t the “1” not be used for c alls wi thin your area code enter your area cod e in t his se t t ing. Wit h the ar[...]

Dialing and storing n umbers 17 5 C onve rting t eleph on e wall o utlet s 5 There are thre e ways to conver t to a n RJ11 jack. The firs t two ways may require hel p fr om the te lephone com pany. You can chang e the wall outlet s f rom one RJ14 jack to two RJ11 jacks. Or y o u can ha ve an RJ1 1 wall o utlet installed and s lave or jump one of th[...]

Chapter 5 18 Additional dia ling operations 5 O utg oi ng C al l 5 The last 30 number s you s ent a f a x to wil l be stor ed in the outgoi ng cal l history . You can cho ose one of these number s to f ax to, add t o Spee d Dial, or dele te from the history . a Pres s Red ial/Pause . You can al so choose Outgoing Call by pre ssing ( FAX ). b Pres s[...]

Dialing and storing n umbers 19 5 Note • (USA only) If you redial fr om the Caller I D histor y outsid e your area code, you must set up your AREA CODE in advanc e. (See Setting up y our area code ( USA only ) on page 16. ) • You can print the Caller ID List. (See How to print a repo r t on page 24.) Dial ing a cc ess co des an d cred it card n[...]

Chapter 5 20 Additiona l ways to store n umbers 5 Storing Sp eed Dial num bers fro m Ou tgo ing C alls 5 You can al so store Speed Dial numbers fr om the Outgoi ng Call hist ory. a Pres s Red ial/Pause . You can al so choose Outgoing Call by pre ssing ( FAX ). b Pres s a or b to choose the name or number you want to st ore. Pres s OK . c Pres s a o[...]

Dialing and storing n umbers 21 5 Se tt ing up gr oup s for b roadcas tin g 5 Groups, whic h can be stored in a S peed Dial location, al low you to send the same fax message to many fax numbers by press ing only ( Speed Di al ), Search , OK , the two-digi t location and Black S tart . First, you' ll need t o store each fax num ber in a Spee d [...]

Chapter 5 22 Ch an ging a Gr ou p nam e 5 a Pres s ( Sp eed Dial ). b Pres s a or b to choose Setup Groups . Pres s OK . c Pres s a or b to choose the Group name you w ant to c hange. Pres s OK . d Pres s a or b t o choos e Change Group Name . Pres s OK . Note How to change the stored nam e or number: If you want to chang e a charac ter, press d or[...]

23 6 6 F ax reports 6 You need to set up the Transmissi on Verifi c a tion Report and Journal P eriod using the Men u keys. Tran smi ssion Ver if icati on Re port 6 You can use the Transmissi on Ver ification Report as proof that y ou sent a fa x . (For details ab out how to se t u p the t ype of rep ort you wa nt, see Tr ansmission Ver ificat ion [...]

Chapter 6 24 Reports 6 The fol lowing reports ar e a v a ilable:  Transmission Print s a Transm ission Verif ication Report for y our las t trans m i ssion.  Help List A he lp list showi ng how to program your machine.  Quick Dial Lists names and num bers stored in the Speed Dial memor y, in alphabet ical or numerical order.  Fax Journa[...]

25 7 7 Copy se ttings 7 You can change the co py settings t emporaril y for th e n ext c op y. These setting s are temporary, and the machi ne retur ns to its d efau lt s etti ng s 1 minu te after copying, unless you have set the Mode Timer to 30 seconds or les s . ( See Mode Tim er o n page 5 .) To change a setting, p r e ss COPY and then press a [...]

Chapter 7 26 Enlarging o r reducing t he co pied ima ge 7 You can choose a n enlargem ent or reduc tion ratio. If you choose Fit to Page , your machi ne w ill adjust the siz e automatical ly t o the paper s ize you set. a Pres s ( COPY ). b Load your docum ent. c Enter the nu m b er of cop ies you want. d Pres s a or b t o choos e Enlarge/Reduce . [...]

Making c opies 27 7 M aking N in 1 c opies or a post er ( Pag e Lay out) 7 The N in 1 copy fe ature can help you sav e paper by letting y ou c o py two or four p ages onto one prin ted page . You can also produce a poster. When you use the poster featu re your machine divide s your docum ent into sect ions, t hen enla r g es the section s so yo u c[...]

Chapter 7 28 Place t he d o cument face down in the dir ec tio n shown bel ow:  2i n1( P )  2i n1( L )  4i n1( P )  4i n1( L )  Poster(3 x 3) You can make a poster size copy of a photograph . Sorting c opies using the ADF ( M F C-J4 10W and MFC -J415 W only) 7 You can sort mu ltiple copies. Pages will be stac ked in t he order 321, 3[...]

Making c opies 29 7 Se ttin g y ou r ch an ges as t he new default 7 You can save th e copy sett ings for Qualit y , Enlarge/Reduce , Density and Page Layout that you use most often by setting th em as the def ault settings. T hese settings will stay unt il you change them agai n. a Press ( CO PY ). b Press a or b to choose your new setti ng. Press[...]

30 8 PhotoCapture Center ® operations 8 Mem ory ca rd s fol der s tru ctur es 8 Your mac hine is designed to be compat ible with moder n digital camera im age files, memory cards; however, please r ead t he point s bel ow to avoid err ors:  The i mage file extens ion mus t be .JP G (other image f ile ext ensions like . JP EG, .TIF, .GIF and so [...]

PhotoC apture Center ® : Printing ph otos from a mem ory card 31 8 Prin t Imag es 8 Print Index (T humbnails) 8 The PhotoCapt ure Cen ter ® ass igns number s for image s (s uch as No.1, N o.2, No.3, an d s o on). The PhotoCapt ure C enter ® does n ot recognize any o ther numbers or file names that your digit al camera or computer has used to ide[...]

Chapter 8 32 e Repeat step d unt il you have entered all the i mage numbers t hat you want to print. Note • You can enter multi ple number s a t one time by usin g the l key for a comma or t he # key for a hyphen. For e x a mple, Enter 1 , l , 3 , l , 6 to print images No.1, No.3 and No .6. Ente r 1 , # , 5 to pri nt i mag es No .1 to No.5. • Y[...]

PhotoC apture Center ® : Printing ph otos from a mem ory card 33 8 DPO F printing 8 DPOF s ta nds fo r Dig ita l Pri nt Orde r F orma t. Major d igital camera manuf actur ers (Cano n Inc., Eastman K odak C om p any, FUJIFILM Corporat ion, Pana sonic C orporation and Sony Corpora tion) created thi s sta ndard to make it easier to pr int i m a ges f[...]

Chapter 8 34 Print Quality 8 a Pres s a or b t o choos e Print Quality . Pres s OK . b Pres s a or b t o choos e Normal or Photo . Pres s OK . c If y ou do not want to chan ge addit ional settings, pr ess Color S tart to pr in t. Pa per op ti ons 8 Paper Type 8 a Pres s a or b t o choos e Paper T ype . Pres s OK . b Pres s a or b to choose the pape[...]

PhotoC apture Center ® : Printing ph otos from a mem ory card 35 8 Adjustin g Brig h t ness, Co ntrast and Colo r 8 B right ness 8 a Press a or b to choose Brightness . Press OK . b Press d t o mak e a darker print or press c to mak e a l ighter p rint. Press OK . c If you do no t want to c hange additiona l settin gs, press Color Star t to p rint[...]

Chapter 8 36 Borde rless print ing 8 This f eature ex pands the printable area to t he edges of the pap er. Printi ng time will be sl ightly slo wer. a Pres s a or b t o choos e Borderl ess . Pres s OK . b Pres s a or b t o choos e Off (or On ). Pres s OK . c If y ou do not want to chan ge addit ional settings, pr ess Color S tart to pr in t. Print[...]

PhotoC apture Center ® : Printing ph otos from a mem ory card 37 8 Scan to a memor y c ard 8 Ho w to se t a new de faul t 8 You can save the Scan to Media sett ings ( Quality and File Type ) y ou us e mo st often by setti ng them as the def ault setti ngs. These setting s will stay unti l you chang e them again. a Press ( SCAN ). b Press a or b to[...]

38 A Cleani ng and chec king the machi ne A C leani ng the out side o f th e mach ine A IMPORT ANT • Use neutral d etergents. Cleanin g with volatile liquids suc h as thinner or b enzine will dama ge the out side surface of the machine. • DO NOT use cleaning mate rials that contain am m o nia. • DO NOT use isopropyl alc ohol to remove dirt fr[...]

Routin e maintenance 39 A Clea ni ng t he sc anner A a Lift the doc ument cover (1). Clean th e scanner glas s (2) and the white plasti c (3) with a soft lint -free cloth mo istened with a non- flammable g lass cle aner. b (MFC-J410W and MF C-J415W only) In the ADF unit, clean t he w hite bar (1) and the glass st rip (2) with a l int-free cloth moi[...]

40 C leani ng th e mach ine’ s printer platen A CAUTIO N Be sure t o unplug th e machine fr om the AC power outle t before c leaning the p r i nter plate n to avoid elect rical shoc k. a Lift th e scanner cover until it locks securely in the open pos ition . b Clean the machi ne’s printer plat en (1) and th e area around i t, wi ping of f any s[...]

Routin e maintenance 41 A Clea ni ng t he p rint head A To maintain good print quality, the machi ne will automat ically clean th e pri nt head when needed. You can start the cleaning proces s manually if ther e is a prin t quali ty problem. Clean the pri nt he ad and ink ca r t ridges if you get a horiz ontal l ine in the text or graphi c s o r bl[...]

42 j After cle aning is finished, pre ss Color Start . The mac hine st arts pr inting the Print Qualit y Check S h eet again. Return to step f . k Pres s Stop/Exit . If you repeat t his procedu r e a t least fi v e times and the pri nt quality is stil l p oor, replace the ink c a r tr idge f or the clog ged color. After r eplacing the i nk cart rid[...]

Routin e maintenance 43 A Chec kin g th e ink volu me A Although an ink volu me icon appears on the LCD, you can use the Me nu key to see a large grap h showing the ink that is le f t in each cartri dge. a Press Me nu . b Press a or b to choose Ink . Press OK . c Press a or b to choose Ink Volume . Press OK . The LC D show s the i nk volu m e. d Pr[...]

44 IMPORT ANT • Make sur e t hat the p lastic t abs on both sides of the green prot ective par t (1) hav e securely c l icked int o pl ace (2). • If you are not able to find the green protec tive part, DO NOT remove the ink cartri dges before shipp ing. It is essenti al that the machin e be ship ped wit h either the gre en protectiv e part or t[...]

Routin e maintenance 45 A h Lift the scanner cover ( ) to release t he lock. Gently push t he scann er cover support d own ( ) and close the scanner cover ( ) usin g both hands. i Wrap the machi ne in the bag. j Pack t he machi ne and t he print ed materi als i n t he original car ton with the origi nal packing materi al as shown below. Do not pack[...]

46 B This is a comprehe nsive list of features and terms that appear in B rother manuals . Availabil ity of these f e atures depen ds on t he model you purchased . Gloss ary B ADF (automatic docu ment feeder) The do cument can be pl aced i n the A DF and scanned one page at a tim e automati cally. Auto Re duc tio n Reduces the siz e of in c o m i n[...]

Glos sary 47 B Ex te rna l te lep hone A telephone t hat is plugged int o the EXT. jack of your ma c h ine. F/T R ing Ti me The lengt h o f t i me that the Br other machine ring s (when t he Rec eive Mode setti ng i s Fax/Tel) to notify y ou to pick u p a voice call tha t it answered. Fax Journal Lists informat ion abou t the last 2 00 inco m i ng [...]

48 Ph oto Capt ure Cente r ® Allows you to pr int digit al phot os fr om your digital camera at high resol ut i on for photo quality pr inting. Ph oto res oluti on (B& W onl y) A resol ut i on sett ing that uses var ying shades of gray for the b est represent ation of pho tographs . Pulse (Can ada onl y) A for m of ro tary dialing on a telepho[...]

Glos sary 49 B User Settin gs A p rinted rep ort that shows the current setti ngs of t he mac hine. WLA N Re por t A p rinted rep ort that shows the result of the WLAN Connect ion.[...]

Index 50 C A Acces s code s , storing and di aling ... ..... .... 19 Appl e Macin tosh See Softwar e User's Guide. B Br oad ca sti ng ....... .. ..... ..... .... ... .... ..... ..... .. .. 11 setti ng up G roups for ... .... ..... ..... .. ..... .... 2 1 C Caller ID .. ... .... ..... ..... .. ..... .... ..... .. ..... ..... .... 15 Caller ID h[...]

51 C M Macintosh S ee Soft war e User's Guid e. Manual transmiss ion ... ..... .. ..... ..... .... ... .... ..... ..... . 10 Memory Storage .. .... ..... .. ..... ..... .... ... .... ..... . 1 Mode, entering Time r ... .... ..... .. ..... ..... .... ... .... ..... ..... .. ..... ... 5 N Network Pri n tin g See Networ k U ser's Guide. Scan[...]

52 S Scanni ng See Softwar e User's Guide. Shi pping the machine .. ..... ..... .. ..... .... ..... .. 4 3 Sle ep Mode .. ..... .... ..... .. ..... ..... .... ... .... ..... .... 3 Spee d Dial storing .. ... .... ..... ..... .. ..... .... ..... .. ..... ..... .... 20 T TAD ( telep hone answering device), exter nal . ..... .. ..... .... ..... .[...]

Brother Internat ional Corp oration 100 Somerset Co rporate B oulevard P.O. Box 6911 Bridgewater, NJ 08807-09 11 USA Brother Intern ational C orporation (Canada ) Ltd. 1 rue Hôtel de Ville , Dollard-des -Ormeaux, QC, Canada H9B 3 H6 Visi t us on t he Worl d Wide We b http ://www.br other.com These mach ines are made for use in the U SA a nd Canada[...]