Brother MFC-425CN manual

MFC-215C MFC-425CN USER ’S GUIDE[...]

If you need to call Customer Servic e Please comp lete the following infor mation f or future reference: Model Number: MFC- 215C and MFC-42 5CN (Circle your model number) Serial Number :* Date of Purchase: Place of Purchase: * The seri al number is on the bac k of the unit . Retain this User’s Guid e with your sale s receipt as a permanent record[...]

i THIS E QUIPM ENT IS D ESIG NED TO WORK WITH A TWO WIRE A NALOG UE PSTN LINE FITTED WI TH THE APPROPRIA TE CONNECTOR. APPROVAL INFORMATION Brother adv ises t hat th is product may not functio n corr ectly in a country ot her t han where it was or iginal ly purch ased, and does not offer any warrant y in the event tha t this product i s used on pub[...]

ii EC Decla ration of Conformit y EC[...]

iii Safe ty precauti ons To use the machine safely Please refe r to these ins tructions for later reference and before attempting any maint enance. WARNING . There are h igh v oltage electrod es insid e the machi ne. Before you cl ean the machine, make sure you ha ve unplu gged t he tele phone line cord firs t and then the pow er cord fr om the el [...]

iv WARNING ■ Use cautio n when i nstalli ng or modif ying t elephone lines. Never touch tel ephone wi res or t erminal s that ar e not insula ted unl ess the telephone line has been dis connected at t he wall socket. Never instal l teleph one wiring during a li ghtning storm. Never install a t elephone wall socket in a wet loc ation. ■ This pro[...]

v Choosing a locatio n Place your machine on a fl at, stable surface t hat is free of vib ration and shocks, such as a desk. Put the mach ine near a telephone socket and a standard, grounded electrical socket. Choose a location where t he tempera ture remain s between 10° and 35°C. Caution ■ Avoid plac ing you r machine in a high- traffic area.[...]

vi Quick Reference Guide Sending Monochrome Faxes Automatic Transmission Sending from t he ADF (MFC-425CN only) 1 If it is no t illu minat ed in green, pres s ( Fax ). 2 Load your document. 3 Enter the fax number using Speed-Dial, Sear ch or the dial pad. 4 Press Mono Start . Send i ng from t he s cann e r glass 1 If it is no t illu minat ed in gre[...]

vii Dialling operations Speed-Dialli ng 1 If it is no t illu minat ed in green, pres s ( Fax ). 2 Load your document. 3 Press Sea rch/S peed Dial , press # , and then press the two-di git Speed-Dial number. 4 Press Mono Start or Colour Start . Using Search 1 If it is no t illu minat ed in green, pres s ( Fax ). 2 Load your document. 3 Press Sea rch[...]

viii How to access the complete User’s Guide This User’s Guide does not contai n all the infor mation about the machine such as how t o use t he advanced features of th e Print er, Scanner, PC Fax and Network. When you are ready to learn detai led informa tion about t hese opera tions, re ad the compl ete User’ s Guide that is on the CD-ROM. [...]

ix 5 Click t he documentati on you want to read. ■ Quick Setup Gui de: Setup and Softwar e Instal lation Inst ructio ns ■ User’s Guide (3 manuals ): User’s Guide for st and-alone operations , Soft ware User ’s Guide an d Network User’s Guide (MFC-425CN only) ■ PaperPort ® User’s Guide: Document Manag ement Software How to find Scan[...]

x To view D ocumentation (For Macintosh ® ) 1 Turn on your Macintosh ® . Insert the Brother CD-ROM labelled Macintosh ® int o your CD-ROM drive . The foll owing window wil l appear. 2 Double-click the Documentation icon. 3 The select Language s creen appea rs, do uble-cli ck your language. 4 Click t he documentati on you want to read. ■ Quick [...]

xi Table of Contents 1 Introduction ................. ............. ............. .................... ........... 1-1 Using thi s Guide ................... ............. ............. .................. 1-1 Finding in formatio n ................ ............. ............. ........... 1-1 Symbols used in this Guide ... ............. ............. [...]

xii Setting th e Paper Siz e ...... ............. ................... .......... 2- 5 Setting th e Ring Vol ume ... ................... ............. .......... 2- 5 Setting th e Beep er Volum e .................. ............. .......... 2- 5 Setting th e Speaker V olume ................ ............. .......... 2- 6 Turning on Automati c Daylig h[...]

xiii Turning TX L ock off ................. ............. ............. ... 3-17 Faxing letter s ize docume nts from the sc anner glass . .................... ............. ................... ............. ... 3-17 4 Setup Receive .......................... ............. ............. .................. 4-1 Basic re ceiving op erations .... ......[...]

xiv Retrieving fax messag es .. ................... ............. .......... 6- 8 Changing y our Fax Forwar ding numbe r ........... .......... 6-8 7 Printing report s ................... ............. ............. .................... ... 7-1 Fax settings and activi ty ...................... ................... .......... 7-1 Customizing the Tra [...]

xv Adjust ing brig htness .......... ................... ............. ... 9-10 Adjust ing contras t ....... .................... ............. ......... 9-10 Colour enh ancement (MFC -425CN only) .... ......... 9-10 Croppin g ............... ................... ............. ............. ... 9-12 Borderl ess ............ ................... .....[...]

xvi Routine ma intena nce ....... .................... ............. ............ 12- 23 Cleaning t he scann er .............. ............. ................... 12-23 Cleaning t he machi ne printe r platen ........... ............ 12-24 Cleaning t he Paper Pick-up Roller. ............. ............ 12-25 Replacin g the ink ca rtridges .......... ..[...]

xvii G Glossary ................ ............. ................... ............. ............. .... G-1 S Specific ations ............. .................... ............. ............. ........... S-1 Product de scription ............... ............. .................... ........... S-1 General . ............. ............. ................... ...[...]

1 - 1 INTRODUCTI ON 1 Using this Guide Thank you for buying a Brother Multi- Function Center (MFC) . Your machine is simple to use, with LCD screen instruct ions to gui de you through progr amming it. You can make the most of your machine by reading through t his Gui de. Finding informati on All the chapter headings and subheadings are li sted in t[...]

INTRODUCTION 1 - 2 Control panel over view 1 Redial/Pau se Redials the la st number yo u call ed. It also inse rts a paus e in q uick dial numbers. 2 Tel/R This key is used to have a t elepho ne conver satio n after picking up the external h andse t in F/T pseudo-rin ging. Also, use th is key to tran sfer a call to another extensi on when it is con[...]

1 - 3 INTRODUCTI ON 9 Colour Start Lets yo u sta rt sen ding fa xes o r make copie s in f ull co lour. Also lets you st art a sca nning operation (in col our or mono, dependin g on th e scan ning set ting in the ControlCe nter2 softwa re). < Stop/Exit Stops an ope ration o r exits from the menu. A Navigatio n keys: Menu/Set The same k ey is used[...]

INTRODUCTION 1 - 4 Turning the machine to Power Save condition When the machine is idle, you can turn it to Power Save condition by pressing t he Power Save key. In Power Save mode, the machine will recei ve telephone call s as normal. For furt her infor mation on receiv ing faxes in t he power save condit ion, please see the table on page 1-5. The[...]

1 - 5 INTRODUCTI ON Power Save Setting You can custo mize the machine’s Powe r Save key. The default mode is Fax Receive :On , so your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your mach ine t o recei ve faxe s or cal ls, tu rn thi s sett ing t o Fax Receive:Off . (See Turnin g the mac hine[...]

INTRODUCTION 1 - 6 Load docu ments You can send a fax, make copies, and scan f rom the ADF (Aut omatic Document Feeder) or from the sca nner gl ass. Using the ADF (Automatic Document Feeder) (MFC-425CN only) The ADF can ho ld up to 10 pages an d feeds each sh eet indi vidually. Use standard (80 g/m 2 ) paper and al ways fa n the p ages before putti[...]

1 - 7 INTRODUCTI ON 1 Fan the pages well. Make sure you put the documents face down, top edge first in the ADF u ntil you feel them touch the feed r oller . 2 Adjust the pape r guid es to fit th e width of y our documents. 3 Unfold the ADF Document Output Support Flap. DO NOT pull on the document while it is feeding. To use the ADF, t he scanner gl[...]

INTRODUCTION 1 - 8 Using the sca nner glass You can use t he scanner glass t o fax pages of a book or one page at a time. Document s can be up to 216 mm wide a nd 297 mm long. 1 Lift the document cov er. 2 Using the d ocument gui delines on the l eft, center th e documen t face down on the scanner gl ass. 3 Close the document cov er. To use the sca[...]

1 - 9 INTRODUCTI ON About pa per The print quali ty can be affect ed by the type of paper you use in the machine. To get the best print qual ity for the set tings you’ve chos en, always set the Paper Type to match the type of paper you load . You can use plain paper, inkjet paper ( coated paper), glossy paper, transparenci es and envelopes. We re[...]

INTRODUCTION 1 - 10 Handling an d using specia l paper ■ Store paper in its original packaging, and keep i t sealed. Keep the paper flat and away from moistur e, direct sunl ight and heat. ■ The coated side of gloss y paper is shiny . Avoid t ouching the shiny (coat ed) side. Load gl ossy paper with the shi ny side fac ing down. ■ Avoid touc [...]

1 - 11 INTRODUCTION Paper type and size for each operation Paper Type Paper Size Usage Fax Copy Photo Captu re Pr inter Cut Paper Letter 216 x 279 mm (8 1 /2" x 1 1") Yes Yes Yes Yes A4 210 x 297 mm (8.3 " x 11 .7") Yes Yes Y es Y es Legal 216 x 356 m m (8 1/2" x 14") Yes Yes - Yes Ex ecuti ve 184 x 26 7 mm (7 1/4 &quo[...]

INTRODUCTION 1 - 12 Paper we ight, th icknes s and capaci ty * Up to 50 shee ts for Lega l siz e paper (80 g/m 2 ). * Up to 100 s heets of 8 0 g/m 2 . Paper ca pacity of th e output paper tray Paper Type Weight Thickness No. of shee ts Cut Paper Plain P aper 64 to 120 g/m 2 (17 to 3 2 lb) 0.08 to 0.15 m m (0.003" t o 0.006" ) 100 * Inkjet[...]

1 - 13 INTRODUCTION Printabl e ar ea The printabl e area depends on the se tting s in the appl ication you are using. The figures below show the unpri ntable areas on cut sheet paper and enve lopes. 1 Top 2 Bottom 3 Left 4 Ri ght Cut Sheet 3 mm (0 mm)* 1 3 m m (0 mm)* 1 3 mm (0 mm)* 1 3 mm (0 mm)* 1 Envelo pes 12 mm 24 mm 3 mm 3 mm *1 When you set [...]

INTRODUCTION 1 - 14 How to load paper, envelopes and post cards To load paper or other media 1 Pull the paper tra y completel y out of the machine and remove the output paper tray. 2 Press an d slide t he paper si de guide t o fi t th e paper width. 3 Pull out the paper suppor t and unfold th e paper support flap. Use the paper support fl ap for Le[...]

1 - 15 INTRODUCTION 4 Fan the stack of paper well to avoi d paper jams and mis-feed s. 5 Gently insert the paper into the paper tray print side down and the leadi ng edge ( top of the paper ) in first. Check that t he paper is f lat in the t ray and below t he maximum paper mark. 6 Put th e output pape r tr ay back on and push the pa per tr ay firm[...]

INTRODUCTION 1 - 16 To load envelopes ■ Use envelopes that weigh from 75-95 g/m 2 . ■ Some envelo pes require margin se ttings in the appl icati on. Make sure you do a te st pr int first. How to load e nvelope s 1 Before loadi ng, press th e corners and sides of t he envelopes to make them as f lat as possibl e. To prevent possible damage to th[...]

1 - 17 INTRODUCTION 2 Insert the envel opes into the paper tray with the address side down and the leadin g edge (t op of the envel opes) in f irst . Slide the paper side guide to fi t the width of the envelopes . If you have problems when print ing on e nvelopes, try the following s uggestions: 1 Open the envelope flap. 2 Make sure the open flap i[...]

INTRODUCTION 1 - 18 About fax machines Cu sto m fea tur es Do you have BT’s Call Minder on the phone line? If you hav e Call Mind er on t he phone li ne where y ou will ins tall you r new machine, there is a strong possibi lity that Call Minder and the machine may confli ct with each ot her whil e receiv ing inco ming calls . Why should there be [...]

1 - 19 INTRODUCTION Fax tones and handshake When someone is sending a f ax, the machine s ends fax cal ling tones (CNG tones). These ar e quiet , inter mitte nt beeps every 4-seconds. You’ll h ear the m after you di al and pr ess Mono Start or Colour Start and they will continue for about 60 seconds after dialli ng. During that ti me, the sending[...]

INTRODUCTION 1 - 20 ECM (Error Correction Mode ) The Error Correc tion Mode (ECM) is a way fo r the machine t o check a fax transmissi on while it is in progress. I f the machine detects errors dur ing fax transmi ssion, i t res ends the pages of t he fax that had an erro r. ECM t ransmiss ions are o nly pos sible between f ax machines that both ha[...]

2 - 1 GETT ING STARTED 2 Initial Setup Setting the Date and Time When the mach ine is not in use it will di splay t he date and time. If you set up the Station ID the date and time displ ayed by your machine will be printed on eve ry fax you send. If there is a power failure, you may have to reset the date and time. No other settings wil l be affec[...]

GETTING STARTED 2 - 2 Setting the Stat ion ID You should s tore your name or c ompany name and fax number so they print on all fax pages you send. It is import ant that you enter the fax number in the internat ionall y standardize d format, i. e. in accordance wit h the foll owing strict sequence: ■ The “+” (plus ) character (by pressing key)[...]

2 - 3 GETT ING STARTED Setting the Phone Line Type If you ar e connect ing the machine to a lin e that features a PBX or ISDN to send and receive faxes, it is also necessar y to change the Phone Line Type accordingl y by completing the fol lowing steps. 1 Press Menu/Set , 0 , 6 . 2 Press ▲ or ▼ to select PBX , ISDN (or Normal ). Press Menu/Set [...]

GETTING STARTED 2 - 4 General Setup Setting the Mode Timer The machine has f our te mporary mode keys on t he contr ol panel : PhotoCapture , Copy, F ax and Sca n. You c an change the number of seconds or minutes the machine t akes af ter the last Copy, Scan or PhotoCaptur e operation befor e it returns to Fax mode. If you select Off , the machine [...]

2 - 5 GETT ING STARTED Setting the Paper Size You can use five sizes of paper for print ing copies : Letter, Legal , A4, A5, and 10 x 15 cm a nd thre e sizes for printin g faxes: Lett er, L egal and A4. When you cha nge the type o f paper you load in the mac hine, you will need to change the setting for Pape r Size at t he same time so your machine[...]

GETTING STARTED 2 - 6 Setting the Speaker Volume You can adjust the machine’s one-way speak er volume. 1 Press Menu/S et , 1 , 4 , 3 . 2 Press ▲ or ▼ to select Low , Med , High or Off . Press Menu/S et . 3 Press Stop/ Exi t . Turning on Automa tic Daylight Savings Time You can se t the machine to change aut omaticall y for Dayl ight Savings T[...]

3 - 1 SETUP SEND 3 How to enter Fax mode Before sending faxes , make sure ( Fax ) is illu minate d in green. If not, press ( Fa x ) to enter Fa x mode. The def ault setting is Fax. How to dial You can dial in any of th e fol lowing ways. Manual dialling Press all of the digit s of the phone or fax number. Setup Send[...]

SETUP SEND 3 - 2 Speed-Dia lling Press Sea rch/S peed Di al , # , and then the two digit Speed- Dial number. (See Storin g Speed-Dial numbers on page 5-1.) Search You can search for names you have stored in the Speed-Dial memories. Press Search/Spe ed Dial and the navigation keys to search. (See Storing Speed- Dial numbers on page 5-1.) * To search[...]

3 - 3 SETUP SEND How to Fax Colour fax transmission Your machine can send a colour fax to machines tha t support this feature. However, colour fa xes cannot be stored in the memory. When you send a colour fax, the machine wil l send it in real t ime (even if Real Time TX is set to Off ). Faxing from the A DF (MFC-425CN only) Put the document fac e [...]

SETUP SEND 3 - 4 Faxing from the scanner glass You can use t he scanner glass t o fax pages of a book or one page at a time. The documents can be up to A4 size. 1 If it is not ill uminated in green, press ( Fa x ). 2 Load your document on the scanner glas s. 3 Dial the fax number. Press Mono Start or Colour Start . ■ If you press Mono Start , the[...]

3 - 5 SETUP SEND Automatic transmi ssion This is t he easies t way to send a fax. 1 If it is not ill uminated in green, press ( Fa x ). 2 Load your document. 3 Dial the fax number you want to call. (See How to dial on pa ge 3-1.) 4 Press Mono Start or Colour Start . For MFC-215C, g o to s tep 4 on pag e 3-4. Manual transmission Manual transmission [...]

SETUP SEND 3 - 6 Basic sending operations Sending faxes using multiple settings When you sen d a fax you ca n choose any combina tion o f these settings: contrast , res oluti on, over seas mode, del ayed f ax ti mer (MFC-425CN only), polli ng transmissi on (MFC-425CN only) or real time t ransmiss ion. 1 If it is not ill uminated in green, press ( F[...]

3 - 7 SETUP SEND Fax Resolution You can use t he Fax Resolution key to change the setting temporaril y (for this fa x only). In Fax mode ( Fax ), press Fax Resolution and ▲ or ▼ to se lect the set ting you want , and then press Menu/Se t . — OR — You can change the default setti ng: 1 If it is not illuminated i n green, press ( Fa x ). 2 Lo[...]

SETUP SEND 3 - 8 Dual Access (Monochrome only) You can dial a number, and begin scanning the fax into memory— even when the machine is sending from memory or receiv ing faxes. The LCD shows the new job number and available memory. Your machine normall y uses Dual Acc ess. However, to send a colour f ax, t he machine wil l send t he document in re[...]

3 - 9 SETUP SEND Real Time Transmission When you ar e sending a fax, the machine will scan the document s into the memory bef ore sending. Then, as soon as t he phone line is free, t he machine will s t art di alling and sending. If the memory is full , the machine will send the document in real time (even if Real Time TX is set to Off ). Sometimes[...]

SETUP SEND 3 - 10 Checking job status Check which job s are still waiti ng in th e memory to be sent. (If there are no jobs, the LCD shows No Jobs Wait ing .) 1 For MFC-215C, press Menu/Set , 2 , 5 . For MFC-425CN, press Menu/Set , 2 , 6 . 2 If you h ave more than one job waiting, press ▲ or ▼ to s croll through the li st. 3 Press Stop/ Exi t .[...]

3 - 11 SETUP SEND Advanced s ending operations Broadcasting (Monochrome only) Broadcasting i s when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed- Dial numbers and up to 50 manually dialled numbers in the same broadcast. Press Menu/Set between each of the numbers. Use Search /Spe ed Dial to he[...]

SETUP SEND 3 - 12 To Stop a Bro adcast In Progress 1 For MFC-215C, press Menu/Set , 2 , 5 . For MFC-425CN, press Menu/Set , 2 , 6 . The LCD will display the fax number being dialle d. 2 Press Menu/S et . The LCD will display: 3 Press 1 to Clear. The LCD will then display the Broadc ast job number and 1.Clear 2. Exit . 4 To cancel the Broadcast, pre[...]

3 - 13 SETUP SEND Delayed Fax (Monochrome only) (MFC-425CN only) During the day you can store up to 50 faxes in the memory t o be sent within 24 hours . These faxes will be sent at the ti me of day you enter in Step 4. 1 If it is not illuminated i n green, press ( Fa x ). 2 Load your document. 3 Press Menu/Set , 2 , 2 , 3 . 4 Press Menu/Set to acce[...]

SETUP SEND 3 - 14 Setup for Polled Transmit (Standard) (Monochrome only) (MFC-425CN only) Polled Transmit is when you set up the machine to wait wit h a document so anot her fax machin e can r etrieve i t. 1 If it is not illuminated i n green, press ( Fa x ). 2 Load your document. 3 Press Menu/S et , 2 , 2 , 6 . 4 Press ▲ or ▼ to select Standar[...]

3 - 15 SETUP SEND TX Lock TX Lock lets you prevent unaut horized acce ss to the machine. While TX Lock is On the following operati ons are available: ■ Rec eiving fa xes ■ Fax Forwarding (I f Fax Forwarding was alre ady On) (MFC-425CN only) ■ Remote Retri eval (If Fax Storage was alre ady On) (MFC-425CN only) While TX Lock is On the following[...]

SETUP SEND 3 - 16 Setting up the password 1 Press Menu/S et , 2 , 0 , 1 . 2 Enter a 4- digit n um ber for the passwor d. Press Menu/S et . 3 If the LCD shows Veri fy: , re-enter the password. Press Menu/S et . Changing the TX Lock password 1 Press Menu/S et , 2 , 0 , 1 . 2 Press ▲ or ▼ to select Set Password . Press Menu/S et . 3 Enter a 4- dig[...]

3 - 17 SETUP SEND Turning TX Lock off 1 Press Menu/Set . 2 Enter the regist ered 4-digit passwor d. Press Menu/Set . TX lock is automatic ally turned off . Faxing letter size documents from the scanner glass When documents are l etter si ze, you need t o set Scan Glass Size to letter, if you do not, the side port ion of the faxes wil l be missing. [...]

SETUP RECEIVE 4 - 1 4 Basic receiving oper ations Choosing the Receive Mode There are four different Recei ve Modes for your machine. You can choose the mode that best suit s your need s. Setup Receive LCD How it wo rks When to use it Fax Only (automati c receive) The mac hine automatica lly answer s every call a s a fax. For dedi cated fa x lines [...]

4 - 2 SETUP RECEIVE To select or change your Receive Mode 1 If it is not illuminated i n green, press ( Fa x ). 2 Press Menu/Set , 0 , 1 . 3 Press ▲ or ▼ to select Fax Only , Fax/Tel , External TAD or Manual . Press Menu/Set . 4 Press Stop/ Exi t . Setting the Ring Delay The Ring Delay sets th e number of ti mes the machine r ings befor e it an[...]

SETUP RECEIVE 4 - 3 Setting the F/T R ing Time (Fax/Tel mode on ly) If you set the Recei ve Mode to Fax/Tel, you’l l need to decide how long the machine will signal you with i ts special pseudo/double-ri ng when you have a voice cal l . (If it’ s a fax call, the machine prints the fax.) This pseudo/double- ring happens after the initial ringing[...]

4 - 4 SETUP RECEIVE Fax Detect When you use this feature, you don’t have t o press Mono Start , Colour Start , or the Fax Receive Code 51 when you an swer a fax ca ll. Sel ecting On allows the machine to rec eive fax calls automatically , even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you[...]

SETUP RECEIVE 4 - 5 Printing a reduced incoming fax (Auto Reduction) If you c hoose On , the machine automatically reduces an incoming fax to fit on one page of A4, Letter or Legal size paper. The machine calculate s the reduct ion rati o by using t he page size of the document and your Paper Size setting ( Menu/Set , 1 , 3 ). 1 If it is not illumi[...]

4 - 6 SETUP RECEIVE Reception into memory (Monochro me only) As soon as the pap er tray becomes empty duri ng fax recept ion, the screen will displ ay No Paper Fed ; please put some pa per in the paper tray . (See How to load paper, envelopes and post cards on page 1-14.) If the Memory Receive is On at this ti me... The current fax rece ption w ill[...]

SETUP RECEIVE 4 - 7 Polling (MF C-425CN only) Polling is the proces s of retrieving faxe s from another fax machine. You can use your machi ne to ‘poll ’ other machi nes, or you c an have someone poll your machine. Everyone who is involv ed in Polling needs to set up their fax machines for Polli ng. When someone polls your mac hine to rece ive [...]

4 - 8 SETUP RECEIVE Setup for Polling Recei ve with Secure C ode You need to make sure you are using the same secure code as the other part y. 1 If it is not illuminated i n green, press ( Fa x ). 2 Press Menu/Set , 2 , 1 , 7 . 3 Press ▲ or ▼ to select Secure . Press Menu/Set . 4 Enter a four-di git secure code. This is the sa me as th e securi[...]

SETUP RECEIVE 4 - 9 Sequenti al Polling The machine can r equest doc uments from s everal fax un its in a single oper ation. You just specify sev eral destinatio ns in Step 5. Afterwards, a Sequential Polling Report will be printed. 1 If it is not illuminated i n green, press ( Fa x ). 2 Press Menu/S et , 2 , 1 , 7 . 3 Press ▲ or ▼ to choose St[...]

5 - 1 QUICK-DIAL NUMBERS AND DIALL ING OPTIONS 5 Storing numbers for easy dialling You can set up your machine to do two types of easy dia lling: Speed-Dial a nd Groups for Broadcas ting faxe s. When you dial a quick-dial number, the LCD shows t he name, if y ou stored i t, or the number. Storing Speed-Dial numbers You can stor e Speed-Dial numbers[...]

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 2 Changing Speed-Dial numbers If you try to sto re a Speed-Dial number where a number has already been stored, the LCD will show the name that has been store d there (or numbe r) and wi ll ask you to do one of the fol lowing : 1 Press 1 to change the stored number. — OR — Press 2 to exit wit hout maki[...]

5 - 3 QUICK-DIAL NUMBERS AND DIALL ING OPTIONS Setting up Groups for Broadcasting Groups all ow you to se nd the same fax me ssage to many fax numbers by pressing only a few keys ( Search /Speed Di al , # , the two-digit number, and Mono Start ). First, y ou’ll need to store each fax number as a Speed-Dial number. Then, you can combine them into [...]

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 4 5 Press Menu/S et to accept the Speed-Dial numbers for thi s Group. 6 Use the dial pad an d the chart on page B-11 t o enter a name for the Grou p. Press Menu/S et . (For example, type NEW CLIENTS). 7 Press Stop/ Exi t . You can p rint a list of all t he Speed-Dial numbers. Group numbers will be marked [...]

5 - 5 QUICK-DIAL NUMBERS AND DIALL ING OPTIONS Dialling opti ons Access codes and credit card numbers Sometimes you may want t o choose fr om several long distance carriers when you make a call. Rates may vary depending on the time and destinati on. To tak e advantage of l ow rates, you can store the access codes or long-distance carri ers and cred[...]

REMOTE FAX OPTIONS (MFC-425CN ONLY) 6 - 1 6 Setting up Fax Forwarding When you select Fax Forward, your machine stor es the received fax in the memor y. The machine wi ll then dial the fax number you’ ve programmed and f orward the fax messa ge. 1 Press Menu/S et , 2 , 5 , 1 . 2 Press ▲ or ▼ to select Fax Forward . Press Menu/Se t . The LCD w[...]

6 - 2 REMOTE FAX OPTIONS (MFC-425CN ONLY) Setting Fax Storage If you select Fax Storage, your machi ne stores the re ceived fax in the memory. You will be able to retrieve fax messages from another location usi ng the Remote Retrie val commands. 1 Press Menu/Set , 2 , 5 , 1 . 2 Press ▲ or ▼ to select Fax Storage . Press Menu/Set . 3 Press Stop/[...]

REMOTE FAX OPTIONS (MFC-425CN ONLY) 6 - 3 4 Press ▲ or ▼ to select Backup Print:On or Backup Print:Off Press Menu/S et . 5 Press Stop/ Exi t . Changing your PC (MFC-425CN only) 1 Press Menu/S et , 2 , 5 , 1 . 2 Press ▲ or ▼ to select PC Fax Receive . Press Menu/S et . 3 To change your PC, press 1 . Press Menu/S et . 4 Press ▲ or ▼ to se[...]

6 - 4 REMOTE FAX OPTIONS (MFC-425CN ONLY) Turning off Remote Fax Options 1 Press Menu/Set , 2 , 5 , 1 . 2 Press ▲ or ▼ to select Off . Press Menu/Set . 3 Press Stop/ Exi t . Changin g Remote F ax Options If rece ived fa xes a re left in your mac hine’s memory wh en you change fr om PC Fax Receive to anothe r remot e fax option (Fax Forward or[...]

REMOTE FAX OPTIONS (MFC-425CN ONLY) 6 - 5 Setting your Remote Access Code The remote access code lets you acce ss the Remote Retrieval features when you are away from your m achine. Befor e you use the remote access and retrieval features, you hav e to s et up y our own code. The default code is inact ive code (--- ). 1 Press Menu/S et , 2 , 5 , 2 [...]

6 - 6 REMOTE FAX OPTIONS (MFC-425CN ONLY) Remote Retrie val You can call your machine from any touch tone t elephone or fax machine, then use the Remote Access Code and remote commands to retriev e fax messages. Using your Remote Access Code 1 Dial your fax number fr om a telepho ne or another fax machine using touch tone. 2 When your machin e answ[...]

REMOTE FAX OPTIONS (MFC-425CN ONLY) 6 - 7 Remote co mmand s Follow th e commands below to acce ss features when yo u are away from the machine. When you call the machine and enter your Remote Access Code (3 digits fo llowed by ), t he system wi ll give two short beeps and you must enter a remote command. Remote co mmands Operation details 95 Change[...]

6 - 8 REMOTE FAX OPTIONS (MFC-425CN ONLY) Retrieving fax messages You can call your machine from any touc h tone phone and have your fax messages sent to a fax machine. 1 Dial your fax number. 2 When your machin e answers, immediatel y enter your Remote Access Code (3 digits f ollowed by ). If you hear one long beep, you hav e messages. 3 As soon a[...]

PRINTING REPORTS 7 - 1 7 Fax settings and activity You need to set up the Tr ansmissio n Verificat ion Report and Jour nal Period in the menu table. Press Menu/Set , 2 , 4 , 1 . — OR — Press Menu/Set , 2 , 4 , 2 . Customizing the Transmission Verification Report You can use the Transmissi on Verificati on Report as proof t hat you sent a fax. T[...]

7 - 2 PRINTING REPORTS Setting the Journal Period You can set the machine to print a journal at specific interval s (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the i nterval to Off , you can print the report by following the steps on the next page. The default set ting is Every 50 Faxes . 1 Press Menu/Set , 2 , 4 , 2 . 2 Press ▲ [...]

PRINTING REPORTS 7 - 3 Print ing repo rts Following report s are available: How to print a report 1 For MFC-215C, press Menu/Set , 5 . For MFC-425CN, press Menu/Set , 6 . 2 Press ▲ or ▼ to select the report you want . Press Menu/S et . — OR — Enter the number of the repor t you want to print. For example, press 2 to pr int the Help List . 3[...]

8 - 1 MAKING COPIES 8 Using the ma chine as a copier You can use your machine as a copier, m aking up t o 99 copies at a time. Enter Copy mode Before making copies, make sure that ( Copy ) is illuminat ed in green. I f it is not , pres s ( Copy ) to enter Cop y mode. The default s etting i s Fax. You can change the number of seconds or minutes that[...]

MAKING COPIES 8 - 2 Making a single copy 1 Press ( Copy ) to i lluminate i t in gr een. 2 Load your document. (See Load documents on page 1-6. ) 3 Press Mono Start or Colour Start . Making mu ltiple copie s 1 Press ( Copy ) to i lluminate i t in gr een. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99) . 4 P[...]

8 - 3 MAKING COPIES Using the Copy Options key When you want to quickly ch ange the copy setti ngs t emporarily for the next copy, use the Copy Options key. You can use differ ent combinations. These settings are temporar y, and the machine returns to it s default set tings 60 seconds af ter it f inishes copying. However if you have set the Mode Ti[...]

MAKING COPIES 8 - 4 Changing the temporary copy settings Use the Copy Options key to qu ickly set the followin g copy settings temporar ily for the next copy. After you choose your set t ings by pressin g Menu/Set , the LCD shows Set temporarily . Press Mono Start or Colour Start if yo u ’ re fini shed choosing settings. — OR — Press ▲ or ?[...]

8 - 5 MAKING COPIES Increasing copy speed or quality You can se lect the copy quality. The default sett ing is Normal . 1 Press ( Copy ) to i lluminate i t in gr een. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Copy Options and ▲ or ▼ to select Quality . Press Menu/Set . 5 Press ▲ or ▼[...]

MAKING COPIES 8 - 6 Enlarging or reducing the image copied You can se lect the foll owing enlargement or reducti on ratios. Custom(25-400%) all ows you to ente r a rati o from 25% t o 400%. 1 Press ( Copy ) to i lluminate i t in gr een. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99) . 4 Press Copy Options[...]

8 - 7 MAKING COPIES 5 Press ▲ or ▼ to sele ct the enlargement or reduction ratio you want. Press Menu/Set . — OR — You can se lect Custom(25-400%) an d press Menu/Set . Use the dial p ad to enter an enl argement or reduction rat io from 25% to 400% . Press Menu/Set . (For example, pres s 5 3 to e nter 53% .) 6 Press Mono Start or Colour Sta[...]

MAKING COPIES 8 - 8 Setting paper size If copyi ng on pape r other than A4 s ize, you will need t o change the paper size setting. 1 Press ( Copy ) to illuminate it in green. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99) . 4 Press Copy Options and ▲ or ▼ to select Paper Size . Press Menu/S et . 5 Pre[...]

8 - 9 MAKING COPIES Sorting copies using the ADF (MFC-425CN only) You can sort multipl e copies. Pages wil l be stacked in the or der 321, 321, 321, and so on. 1 Press ( Copy ) to i lluminate i t in gr een. 2 Load your document. 3 Use the dial pad to enter the number of copies you want (up to 99). 4 Press Copy Options and ▲ or ▼ to select Stack[...]

MAKING COPIES 8 - 10 Making N in 1 copies or a poster (Page Layout) (MFC-425CN only) You can reduce the number of pages for copies by us ing the N in 1 copy featur e. This allows you to copy two or four page s onto one page, all owing you to sa ve paper. It i s also possib le to create a poster. When you use the Poster feature your machine divides [...]

8 - 11 MAKI NG COPIES 9 Put the next document on the scanner gla ss. Press Menu/Set . Repeat Steps 8 and 9 for each p age of the layout . 10 After al l t he pages of the document have been s canned, press 2 to end. If Gl ossy has been selected in the Paper Ty pe settin g for N in 1 copies, the machine wil l print the im ages as if Plain paper had b[...]

MAKING COPIES 8 - 12 Place each page face down in the direction and sequence shown below. 2 in 1 (P) 4 in 1 (P) Poster (3X3) You can make a poster size copy of a photograph. 2 in 1 (L) 4 in 1 (L)[...]

8 - 13 MAKI NG COPIES Changing the defaul t copy settings You can save the copy settings you use most often by setting them as default. These set tings will remain until you change them again. Increasing copy speed or quality 1 Press Menu/Set , 3 , 1 . 2 Press ▲ or ▼ to select Normal , Best or Fast . Press Menu/Set . 3 Press Stop/ Exi t . Adjus[...]

MAKING COPIES 8 - 14 Adjusting colour saturation Colour saturat i on can only be changed th rough the default set ting. 1 Press Menu/S et , 3 , 4 . 2 Press ▲ or ▼ to select Red , Green or Blue . Press Menu/S et . 3 Press ▲ to increas e the co lour saturati on. — OR — Press ▼ to decrease the colour saturation. Press Menu/S et . 4 Return [...]

8 - 15 MAKI NG COPIES Legal limitations Colour reprodu ctions of certain documents ar e illegal and may result in either cri minal or ci vil liab ility. This memorandum is intended to be a guid e rath er th an a co mplete li sting of every possible prohibition. In case of doubt, we suggest that you check with r elevant aut horitie s as to any parti[...]

WALK-UP PHOTOCAPTURE CENTER ™ 9 - 1 9 Introduction Even if y our machine is not co nnected to your comput er, you can print photos di rectly fr om your digital camer a media. Your Brother machine include s five media dri ves (slot s) for use wit h popular digit al camera media: CompactFlash ® , Sma rtMe dia ® , Memory Stick ® , Memory Stick Pr[...]

9 - 2 WALK-UP PHOTOCAPTURE CENTE R ™ PhotoCaptu re Center ™ requireme nts Your machine is designed to be compatible with modern dig i tal camera ima ge files and media cords; however, please r ead the points bel ow to avoid erro rs: ■ The DPOF file on the media card must be in a valid format. (See DPO F printi ng on page 9-8.) ■ The image f[...]

WALK-UP PHOTOCAPTURE CENTER ™ 9 - 3 Getting started Firmly inser t the card int o the appropriat e slot. PhotoCaptu re key indica tions: ■ PhotoCapture light is ON, the media card is inser ted properl y. ■ PhotoCapture light is OFF, the media card is not proper ly inserted. ■ PhotoCapture light is BLINKI NG, the media card is being read or [...]

9 - 4 WALK-UP PHOTOCAPTURE CENTE R ™ The steps below give a brief outline of the Dir ect Printing feature. Pleas e see the remaining pages of this chapt er for more detailed i nstructions. 1 Insert the med ia card firmly into the media drive (s lot). When you i nsert your media card into the proper sl ot, the LCD shows. 2 Press ( PhotoCapture ) .[...]

WALK-UP PHOTOCAPTURE CENTER ™ 9 - 5 Printing the Ind ex (Thumbnails) The PhotoCapture Center ™ assi gns numbers f or images (such as No.1, No.2, No.3, and so on). It does n ot recognize a ny other number s or file na m es that your digital camera or PC have used to identify the pic t ures. You can pri nt a thumbnail page (Index page with 6 or 5[...]

9 - 6 WALK-UP PHOTOCAPTURE CENTE R ™ Printi ng images Before you can print an ind i vidual image, you ha ve to know the image number. 1 Print t he Index first. (See Print ing the I ndex (Thumbnail s) o n page 9- 5.) 2 Make sure you have inserted the media card. Press ( PhotoCapture ) . 3 Press ▲ or ▼ to choose Print Images . Press Menu/Set . [...]

WALK-UP PHOTOCAPTURE CENTER ™ 9 - 7 Paper Type & Paper Size 6 Press ▲ or ▼ to select the type of paper you are usi ng, Letter Glossy , 10x15cm Glos sy , 13x18cm Glossy , A4 Glossy , Letter Plain , A4 Plain , Letter Inkjet , A4 Inkjet or 10x15cm Inkjet . Press Menu/S et . If you selected Let ter or A4, go to Step 7. If you s elected anothe[...]

9 - 8 WALK-UP PHOTOCAPTURE CENTE R ™ DPOF prin ting DPOF stands for Digital Pri nt Order Format. Major Digital Camera man ufacturers ( Canon Inc., Eastman Kodak Company, Fuji Photo Film Co. Ltd. , Matsushit a Electric Indus trial Co. Ltd. and Son y Corporation.) crea ted this standar d to make it easi er to print images fr om a digital camera. If[...]

WALK-UP PHOTOCAPTURE CENTER ™ 9 - 9 Changing the default settings You can save t he PhotoCapt ure Center ™ setti ngs you use most often by setting them as default . These settings will remain until you change them again. Increasing print speed or quality 1 Press Menu/S et , 4 , 1 . 2 Press ▲ or ▼ to select Normal or Ph oto . Press Menu/S et[...]

9 - 10 WALK -UP PHO TOCAPTURE CENTER ™ Adjusting brightness 1 Press Menu/Set , 4 , 3 . 2 Press ▲ to m ake a lighter prin t. — OR — Press ▼ to make a darker print . Press Menu/Set . 3 Press Stop/ Exi t . Adjusting contrast You can choose the contrast setting. More contr ast will make an image look sharper and more vi vid. 1 Press Menu/Set [...]

WALK-UP PHOTOCAPTURE CENTER ™ 9 - 11 3 Press ▲ or ▼ to select 1.White Balance , 2.Sharpness or 3.Color Density . Press Menu/S et . 4 Press ▲ or ▼ to adjust the degree of t he sett ing. Press Menu/S et . 5 Press Stop/ Exi t . ■ White Balance This set ting adjus t s the hue of the white a reas of an image. Lighting, camera settings and ot[...]

9 - 12 WALK -UP PHO TOCAPTURE CENTER ™ Cropping If your photo is too l ong or wide t o fit the available spa ce on you r selected l ayout, par t of t he image will be automatical ly cropped. The default sett ing i s On . If you want to pri nt the whole image, tur n this setti ng to Off . 1 For MFC-215C, press Menu/Set , 4 , 5 . For MFC-425CN, pre[...]

WALK-UP PHOTOCAPTURE CENTER ™ 9 - 13 Scan to Card (MFC-425CN only) You can scan black and white and colour doc uments i nto a media card. Bla ck and white documen ts will be stor ed in PDF (*.PDF) or TIFF file forma ts (*.TIF) . Colour documents may be stored in PDF (*.PDF) or JPEG (*.JPG) file formats. The default setti ng is Color 150 dpi and t[...]

9 - 14 WALK -UP PHO TOCAPTURE CENTER ™ 5 Press ▲ or ▼ to select t he quali ty you want . To change the file type , press Menu/Set and go to Step 6. — OR — To start scanning , press Mono Start or Colour Start . 6 Press ▲ or ▼ to select the file type you want. To change the file name, press Menu/S et and go to Step 7. — OR — To star[...]

WALK-UP PHOTOCAPTURE CENTER ™ 9 - 15 Understanding th e Error M essages Once you are familiar with t he types of errors that can occur while you’re using th e PhotoCapture Center ™ , you c an easi ly ident ify and troubleshoot any difficult ies. When an error message appears on the LCD, the machine wil l beep to get your attent ion. Media Err[...]

10 - 1 SOFTWARE AND NETWORK FEATURES 10 The User’s Guide on the CD-ROM includes the Software User’ s Guide for featur es available when connect ed to a computer (for exampl e, Print ing and Scanning). ■ Printin g (For Windows ® , see Chapter 1 in the Software User’s Guide on the C D-RO M.) (For Macint osh ® , see Chapter 8 in the Softwar [...]

SOFTWARE AND NETWORK FEATURES 10 - 2 ■ PhotoCapture Center ™ (For Windows ® , see Chapter 7 in the Software User’s Gui de on the C D-RO M.) (For Macintos h ® , see Chapter 12 in the Software User’s Guide on the C D-RO M.) ■ Network Printing ( MFC-425CN only) (For Windows ® , see Chapt er 4 in the Network Us er’s Guide on the CD-ROM.)[...]

11 - 1 IMPORTANT INFORMA TION 11 For your safety To ensure safe opera tion the supplied t hree-pin plug must be inserted onl y into a standard three - pin electr ical socket that is effecti vely grounded through the normal household wi ring. The fact that the equi pment operates sat isfactor ily does not imply that the power is grounded and that th[...]

IMPORTANT INFORMAT ION 11 - 2 EU Directi ve 2002/96/ EC and EN50419 ( European Union Only ) This equipment is marked with the abo ve recycling symbol. I t means that at the end of the l ife of the e quipment you must dispose of it separately at an appropriat e collect ion point and not p l ace it in the normal domestic unsor ted waste stream. Thi s[...]

11 - 3 IMPORTANT INFORMA TION 8 This product shoul d be operated from the type of power source indic ated on the label. If you are not sure of the type of power available , call your dealer or local power company. Use only the power cord supp lied with thi s machine. 9 This product is equi pped with a 3-wir e grounded plug, a plug having a third (g[...]

IMPORTANT INFORMAT ION 11 - 4 Trademarks The Brother logo i s a register ed tradem ark of Br other Industries, Lt d. Brother i s a r egistered trademark of Broth er Industries, Ltd. Multi-Functi on Link is a regi stered trademark of Brother Internati onal Corporation. © 2005 Brother Industri es, Ltd. All ri ghts rese rved. Windows and Microsof t a[...]

12 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 Troubleshootin g Error messages As with any sophisticated o ffice pr oduct, errors may occur. If th is happens, your ma chine identi fies the probl em and displays an er ror message. The most common err or messa ges are shown below. You can co rrect most problems by yourself. If you need additio nal[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2 Ink Empty One or m ore o f the ink car tridges is empty. The ma chine will stop all print operations. W hile mem ory is avai labl e, blac k and w hite fax es will be received into memory. If a sending ma chine has a colour fa x, the machine’s ‘handsh ake’ will request that th e fax be sen t as bl[...]

12 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE Out of Memory The ma chine’s m emory i s full. (Fax sending or copy o peration i n process ) Press Stop/Exit and wait un til the ot her operati ons in pr ogress finish an d then tr y again . — OR — (MFC-4 25CN onl y) Clea r the data in the memory . To ga in extra memo ry, you can tur n off Fax S [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 4 Unable to Change Unable to Clean Unable to Init. Unable to Print Unable to Scan The ma chine ha s a mechan ical probl em. — OR — A fore ign obst acle, such as a clip or rip ped paper, is in the m achine. Open the scanne r cover an d remove any forei gn obst acle s fr om ins ide the m achine. If the[...]

12 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE Document jams (MFC-425CN only) If the document is jammed, follow the st eps below. Document is jammed in the top of the ADF unit. 1 Take out any paper from the ADF that is not jamme d. 2 Open the ADF cov er. 3 Pull the jammed document ou t to the right or l eft. 4 Close the ADF cover. Press Stop/Exi t [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 6 Printer jam or paper jam Remove t he jammed paper dependin g on wher e it i s jammed in the machine . Paper is jammed inside the paper tray 1 Pull the paper tray out of the machine. 2 Pull out the jammed paper to remov e it. Paper Tray Jammed paper[...]

12 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper is jammed inside the machine 1 Remove the Jam Clear Cover . Pull the jammed paper out of the machine. 2 Re-insert t he Jam Clear Cover. 3 If you can not pul l out the jammed paper, lif t the scanner cover from the right- hand side of the machine until it locks securel y into the open posit ion. 4[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 8 5 Lift t he scanner cover t o release the l ock. Gent ly push t he scanner cover support down an d close t he scanner cover.[...]

12 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE If you are having difficulty with your machine If you t hink there is a problem wi th your machin e, check the chart below and follow the troubl eshooting ti ps. The Brother Soluti ons Center offers the latest FAQs and troubleshoot ing tips. Visit us at h ttp://s olutions.brother .com . DIFFICULTY SUGG[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 10 Pri nting ( Continued ) Smudged stain at th e top center of the prin ted pag e. Make sure the paper is not too th ick or not curled . (See About paper on page 1-9. ) Printing a ppears dirty or ink seems to ru n. Make sure you ar e using the prop er type s of paper . (See About pa per on page 1-9.) Don[...]

12 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE Printing Received Faxes (Con tinued) Left and R ight marg ins are cut off or a s ingl e page is pri nte d on two pages. Turn on Auto Red uction. ( See Pri nting a re duced in coming fax (Auto Reduction) on pag e 4-5 .) Phone Line or Co nnec tions Dialling does not w ork. (No dial tone ) Check th e mac[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 12 Handling In coming Cal ls Machine ‘Hears’ Voice as CNG Tone. If your mach ine is set to Fax Dete ct ON, it is more sens itive to sounds. Your mach ine may mista kenly interp ret certain voices or mu sic on the line as a calling fa x machi ne and re spond wit h fax recei ving to nes. Deactivate th [...]

12 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE Phot oCapt ure Ce nter ™ Difficultie s Removable Disk does not wor k pr oper ly. a) Have you in stalled th e Wind ows ® 200 0 update ? If not, do the fo llowing: 1. Discon nect the U SB cabl e. 2. Inst all the Win dows ® 20 00 update . Please se e the Quick Setup Guide. After th e installation the[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 14 How to chang e LCD lang uage (For Czech a nd Hunga rian o nly ) You can change the LCD language. 1 Press Menu/S et , 0 , 0 . 2 Press ▲ or ▼ to select your la nguage. Press Menu/S et . 3 Press Stop/ Exi t . Setting Dial Tone detection When you sen d a fax automatically, b y default you r machine wi[...]

12 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE How to improve print quali ty Cleaning the print head To ensure good pr int quali ty, the machine will r egularly clean the print head. You can start the cleaning proc ess manually if needed. Clean the print head and ink cartr idges if you get a horizontal line in the text o r graphics on your pri nte[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 16 Checking the pri nt quality If faded or streaked colo urs and text appear s on your outp ut, so me of the noz zles may be clogged. You can check this by printing the Print Quality Check Sheet and looking at the nozzle check patt ern. 1 Press Ink Management . 2 Press ▲ or ▼ to select Test Print . P[...]

12 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE 8 Press 2 ( No ) for Blac k or three colours with a problem. The LCD shows: Press 1 ( Yes ). The machine will star t cleaning the pr int head. 9 After cle aning is fini shed, press Colour Start . The machine wil l start printi ng the Print Qualit y Check Sheet again and then retu rn to st ep 5. 10 Pre[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 18 Checking the printing alignm ent You should rarely need to adjust the printing align m ent however, if after t ransport ing the machine you r printed text becomes blurred or images become faded then adjustment may need t o be made. 1 Press Ink Management . 2 Press ▲ or ▼ to select Test Print . Pre[...]

12 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE Checking the ink volume You can check the ink that i s left in the car tridge. 1 Press Ink Management . 2 Press ▲ or ▼ to select Ink Volume . Press Menu/Set . 3 Press ▲ or ▼ to select the colour you want to check. The LCD shows the ink volume. 4 Press Stop/ Exi t . You can check the ink volume[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 20 Packing and shippi ng the ma chine Whenever you transpor t the machine, use the packi ng materials that came with yo ur machine. If y ou do not pack the machi ne properl y, you could v oid your warr anty. Caution It is import ant to allow the machine to ‘ park’ the print head after a print job . L[...]

12 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE 3 Lift t he scanner cover t o release the l ock. Gent ly push t he scanner cover support and clos e the scanner cover . 4 Unplug the mach ine from t he telephone wall socke t and remove the telep hone line cord from machine . 5 Unplug the machine from the electr ical socket. 6 Unplug the interf ace ca[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 22 8 Pack the p rinted mater ials in the original car ton as shown bel ow. Do not pack the used ink cartr idges in the carton. 9 Close the carton.[...]

12 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routine maintenance Cleaning the scanner Lift the document cov er. Clean the scanner gl ass with isopropyl alcohol on a soft lint -free cloth. Clean the glass str ip under the film with iso propyl alcohol on a lint-f ree cl oth. Document Cover Glass Str ip[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 24 Cleaning the machine printer platen ■ Be careful not to to uch the paper feed star wheels or encoder film. ■ Be sure to unplug the machine fr om the electric al socket before cleaning the pr inter plate n. ■ If ink is scattered on or ar ound the printer platen be sur e to wipe it off wit h a sof[...]

12 - 25 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the Paper Pick-up Roller 1 Unplug the machine and remove t he Jam Clear Cover. 2 Clean the Pape r Pick-up Roller with is opropyl alcohol on a Q-tip (cotton s wab). 3 Re-insert t he Jam Clear Cover.[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 26 Replacing the ink cartridges Your machine is equipped with an ink dot counter. The ink dot counter automati cally monito rs the level of ink in each of the 4 cartridges. When t he machine detects an ink cartridge is running out of ink, the machine will notify you with a message on the LCD. The LCD wil[...]

12 - 27 TROUBLESHOOTING AND ROUTINE MAINTENANCE 4 Remove the prot ective y ellow caps. 5 Each colour has its own correct posi tion. Keep t he ink cartridge in an upright posi tion when you insert it int o slot. Press down firmly on the ink cartridge unti l the hook snaps over it . 6 Lift t he scanner cover t o release the l ock. Gent ly push t he s[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 28 7 If you r eplaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to verify that it wa s a brand new one. Exampl e: Did You Change Blck? 1.Yes 2.No . For each new c artridge you insta l led, pre ss 1 on the dial pad to aut om atical ly reset the ink dot co unter for th[...]

12 - 29 TROUBLESHOOTING AND ROUTINE MAINTENANCE Caution ■ Do not remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the mac hine will not know t he quantity of ink le ft in the cartridge. ■ Do not touch the cartr idge insertion sl ots. If you do so, the ink may stain your skin. ■ If ink [...]

APPENDIX A A - 1 A Telephone services BT Call Sign (For U.K. Only) This machine feature lets you use the BT Call Sign subscriber service which allows you to hav e at least two separate telephone numbers on one phone line. Each pho ne number has its o wn distinct ive ri nging pat tern, so you know whi ch phone n umber is ringing. This is one way you[...]

A - 2 APPENDIX A Advanced receiving operati ons Operation from extension telephones If you an swer a fax call on an extension t elephone, or an ext ernal telephone i nto the c orrect so cket on the machine, y ou can make your machine take the call by us ing th e Fax Receive Code. When you press the Fax Receive Code 51 , the machine star ts to recei[...]

APPENDIX A A - 3 Using a cordless external handset If the base unit of your cordless telep hone is connected (see page A-4) and yo u typically carry the cordless han dset elsewhere, it is easier to answer cal ls during the Ring Dela y. If you let the machine answer first , you will hav e to go t o the machine so you can press Tel/R to transfer the [...]

A - 4 APPENDIX A Connec ting a n exte rn al device to your machine Connecting an external telephone You can connect a separate telephone as shown in the diagram below. When you are using an externa l or an extension, the LCD shows Telephone . Extension Telephone External Telephone[...]

APPENDIX A A - 5 Connecting an external telephone answering device (TAD) Sequen ce You may choo se to connect an additional answering device. However, when y ou have a n externa l TAD on the same telephone line as the machine, the TAD answers all cal l s and the machine “liste ns” for fax cal ling (CNG) tones. If it hears them, the machine take[...]

A - 6 APPENDIX A When you ar e using a TAD, the LCD shows Telephone . Connections The external TAD must be connected as shown above. 1 Set your externa l TAD to one or two rings. (The machine’ s Ring Delay s etting does not a pply.) 2 Record the outgoing message on your exter nal TAD. 3 Set the TAD to answer calls. 4 Set the Receive Mode to Exter[...]

APPENDIX A A - 7 Recording outgoing message (OGM) on an external TAD Timing is importa nt in recordi ng this message. The message sets up the ways t o handle both manual and automat ic fax reception. 1 Record 5 seconds of silence a t the beginni ng of your mess age. (This allows your machine time to lis ten for the fax CNG tones of automatic tr ans[...]

A - 8 APPENDIX A Using extensi on telephones (For U.K. only) It may be t hat your pr emises ar e already wir ed with parallel ext ension telephones, or you intend t o add extension teleph ones to your li ne, in addition t o your machine. Whi le the simplest arrangement is straight forward parall el connection , there are some reason s as to why thi[...]

APPENDIX A A - 9 These phones are now connecte d as external devices as per page A-4, because they are connect ed to the fax machine via the T-connect or. FAX EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE RECOMMENDED CON[...]

A - 10 APPENDIX A Multi-line connections (PBX) Most offices use a centr al telephone syst em. While it is often relativ ely simpl e to c onnect the m achine to a key system or a PBX (Private Branch Ex change), we suggest t hat you contact t he company that ins talled your te lephone syst em and ask them to connect the machine for you. It is advisab[...]

APPENDIX B B - 1 B On-screen programming Your machine is designed to be easy to use with LCD on-sc reen programming using the na vigati on keys. User -friendly programming helps you take full advant age of all the menu selecti ons your machine has t o off er. Since your programming is done o n the LCD, we have cr eated step-by-st ep on-screen instr[...]

B - 2 APPENDIX B Navigation k eys You can access the menu mode by pressi ng Menu/Set . When you ent er the menu, the LCD scroll s. Press 1 for General Setu p menu — OR — Press 2 for Fax menu — OR — Press 3 for Copy menu Press 0 for I niti al Setup You can scroll more quickl y through each menu level by pressing the arrow for the d irection [...]

APPENDIX B B - 3 Main Men u Submenu Menu Selec tions Opti ons Descr iptio ns Page 1 . General Setup 1 . Mode Timer — 5 Mins 2 Mins 1 Min 30 Secs 0 Sec Off Sets th e time to return to Fax mode. 2-4 2 . Paper Type — Plain Inkjet Glossy Tran sparen cy Sets th e type of paper in the pap er tra y. 2-4 3 . Paper Size — Letter Legal A4 A5 10x15cm Se[...]

B - 4 APPENDIX B 2 . Fax 1 . Setup Receive (In Fax m ode only) 1 . Ring Delay 00-04(02) (01-04 I reland only) Sets th e number of rings before th e machi ne answers in Fax Only or Fax/Tel mode. 4-2 2 . F/T Ring Time 70 Sec 40 Sec 30 Sec 20 Sec Sets th e pseu do/doubl e-rin g time i n Fa x/Tel mode. 4-3 3 . Fax Detect On Off Receives fax message s w[...]

APPENDIX B B - 5 2 . Fax (Continu ed) 2 . Setup Send (In Fax m ode only) (Con tinued) 4 . Batch TX (MFC-425CN only ) On Off Comb ines dela yed faxe s to the sam e fax number at the same time of da y int o one transmiss ion. 3-13 3 . Real Time TX (MFC- 215C only ) 5 . Real Time TX (MFC-425CN only ) Off On Next Fax On ly You ca n send a fa x withou t[...]

B - 6 APPENDIX B 2 . Fax (Continu ed) 5 . Remote Fax Opt (MFC -425CN only) 1 . Forward/ Store Off Fax Forward Fax Storage PC Fax Receive Sets the machine to forward fa x messages, to store incoming faxes in the memory (so you ca n retrieve them while you are aw ay from your machin e), or to send faxes to your PC. 6-2 2 . Remote Access --- Y ou must[...]

APPENDIX B B - 7 3 . Copy (Continu ed) 4 . Color Adjust 1 . Red R: - + R: - + R: - + R: - + R: - + Adjusts the am ount of Red in copi es. 8-14 2 . Green G: - + G: - + G: - + G: - + G: - + Adjusts the am ount of Gre en in copi es. 3 . Blue B: - + B: - + B: - + B: - + B: - + Adjusts the am ount of Blue in copie s. 4 . Photo Captur e 1 . Print Quality[...]

B - 8 APPENDIX B 4 . Photo Captur e (Continu ed) 5 . Color Enhance (MFC -425CN only) Color Enhance:On Color Enhance:Off 1 . White Balance - + - + - + - + - + Adjusts th e hue of the white areas. 9-10 2 . Sharpness - + - + - + - + - + Enhan ces the detail of the i mage. 3 . Color Density - + - + - + - + - + Adjusts the total amount of colou r in the[...]

APPENDIX B B - 9 5 . LAN (MFC-425CN only) 1 . Setup TCP/IP 1 . BOOT Method Auto Static RARP BOOTP DHCP You ca n choose th e BOOT me thod that best suits you needs. See Netwo rk User’ s Gui de on t he CD-RO M 2 . IP Address [000-255]. [000-255 ]. [000-255 ]. [000-255 ] Enter the IP a ddress. 3 . Subnet Mask [000-255 ]. [000-255 ]. [000-255 ]. [000[...]

B - 10 APPENDIX B 5 . LAN (MFC-425CN only) (Continu ed) 2 . Setup Misc. 1 . Ethernet Auto 100B-FD 100B-HD 10B-FD 10B-HD Selects Ether net link mode. See Netwo rk User’ s Gui de on t he CD-RO M 2 . Time Zone GMT+0:00 Se ts the time z one for your countr y. 0 . Factory Reset — — Re store a ll networ k settings to factory default. 5 . Print Repo[...]

APPENDIX B B - 11 Entering Text When you are settin g certain menu sel ections, such as the Sta tion ID, you may need to type text into the machi ne. Most number keys have three o r four l etters pr inted above the m. The keys for 0 , # and do not have printed let ters because they are used for special characters. By pressing the ap propriate numbe[...]

B - 12 APPENDIX B Special cha racters and symbols Press , # or 0 , and then press or to move the cursor under the special cha racter or symbol you want. Then press Menu/Set to select i t. Press for ( space ) ! " # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press 0 for Ä Ë Ö Ü À Ç È É 0 ▲ ▲[...]

GLOS SA RY G - 1 G ADF (automatic document feeder) (MFC-425CN only) The document can be placed in the ADF and scanned one page at a time automatical ly. Auto Reduction Reduces the size of in coming faxes. Automatic fax transmission Sending a f ax without picking up the handset of an external phone. Automatic Redial A feature t hat enable s your mac[...]

G - 2 GLOSSARY Communication error (o r Comm. Err or) An error during fax sending or receiving, usual ly caused by li ne noise or stat ic. Compatibilit y group The ability o f one fax unit to communicate with another. Compat ibility is assured between ITU-T Group s. Contrast Setting t o compensate for dark or light documents, by making faxes or cop[...]

GLOS SA RY G - 3 Fax tones The signals se nt by sending and receiving fax machines while communic ating infor mation. Fax/Tel You can recei ve faxes and tel ephone calls. Do not us e this mode if you are using a telephone answeri ng device (TAD). Fine re solution Resolution is 203 x 196 dp i. It is u sed for smal l print and graphs. Grey scale The [...]

G - 4 GLOSSARY PhotoCapture Center ™ Allows you to print digital phot os from your digital camera at high resoluti on for photo quality printin g or to scan documents to a media card. Photo resolution A re solution setting t hat uses varying shades of gray for the best repr esentation of photographs. Polling ( MFC-425CN only) The proce ss of a fa[...]

GLOS SA RY G - 5 Mono Start or Colour Start to start t he dialling process . Standard resoluti on 203 x 97 dp i. It is used for r egular size text and quickest trans mission. Sta tio n ID The stored inf ormatio n that appea rs on the top of faxed pages. It includes the send er’s name and fax number. Super Fin e resolutio n 392 x 203 dpi. Best for[...]

S - 1 SPECIFICATIONS S Produc t des criptio n General Specifications Memory Capacit y ADF (Aut omati c Docum ent Feed er) 8 MB (MFC-215C) 16 MB (MF C-425CN) Up to 10 pa ges (M FC- 42 5CN only) Paper Tray 100 Sheet s (80 g/m 2 ) Printer Type Ink Jet Print Method Piez o wi th 74 × 5 nozzles LCD (Liquid Crystal Displa y) 16 chara cters × 1 line (MF [...]

SPECIFICATIONS S - 2 Dime nsi ons (MFC-215C) ( MFC-425CN) Wei ght 5.5 kg (MFC-215 C) 6 kg (MFC-425 CN) Noise Oper ating: 42.5 to 51 dB* * I t depends on prin ting condition s Temp erature Ope rating: Best Print Quality : 10 - 35°C 20 - 33°C Humidity Ope rating: Best Print Quality : 20 to 80% (without con densatio n) 20 to 80% (without con densati[...]

S - 3 SPECIFICATIONS Print media Paper Input Paper Tray ■ Paper type: Plain pap e r, inkje t paper (coated paper), glossy paper* 2 , transpare ncies* 1 * 2 and envelop es ■ Paper si ze: Letter, Legal * 3 , Executive, A4, A5, A6, JIS_B5, envelope s (commercial N o.10, DL , C5, Monarch, JE4), Pho to card , Index c ard and Post ca rd. For more de [...]

SPECIFICATIONS S - 4 Copy Colour/Black C olou r/Black Document Size (MFC-2 15C) Scanner Glass Width: M ax. 216 mm Scanner Glass Heigh t: Max. 29 7 mm Document Size (MFC-425CN) ADF Wid th: 147 mm to 21 6 mm ADF Height: 147 mm to 356 m m Scanner Glass Width: M ax. 216 mm Scanner Glass Heigh t: Max. 29 7 mm Copy Sp eed Black Up to 17 pages/m inute ( A[...]

S - 5 SPECIFICATIONS PhotoCapture Ce nter Available Media Co mpactFlash ® (Type I onl y) (Microdrive ™ is not c ompatible) (Compact I/ O card such as Compa ct LAN card and Co mpact Modem c ard are not su pported .) SmartMed ia ® (3.3V) (Not availa ble for use wit h ID) Memor y Stick ® Memor y Stick P ro ™ (Not availa ble for musi c data with[...]

SPECIFICATIONS S - 6 Fax Compatibili ty ITU-T Group 3 Coding Syste m MH/MR/MMR/JPEG Modem S peed Automati c Fallback 14400 b ps Document Size (MFC-215C only ) Scanner Glass Width: M ax. 216 mm Scanner Glass Heigh t: Max. 29 7 mm Document Size (MFC-425CN) ADF Wid th: 147 mm to 21 6 mm ADF Height: 147 mm to 356 m m Scanner Glass Width: M ax. 216 mm S[...]

S - 7 SPECIFICATIONS Scanner Communica tion Source Publi c switched tele phone network and PBX. Memor y Tra nsmi ssio n Up to 2 00* 1 /170* 2 p ages (MFC -215 C) Up to 480* 1 /4 00* 2 pages (MFC-4 25CN only) Out of Paper Rec e ption Up to 200 * 1 /170* 2 page s (MFC-215C) Up to 480* 1 /4 00* 2 pages (MFC-4 25CN only) *1 “Page s” refers t o the [...]

SPECIFICATIONS S - 8 Printer Interfaces Printer Driver W indows ® 9 8/98SE/Me/2000 Pro fessiona l and XP driver s upporting Brother Na tive Compressio n mode a nd bi-direc tional capabil ity Brother Ink Driver For Ma c OS ® 9.1-9.2/Mac O S ® X 10.2.4 o r greater Resolution Up to 1 200 x 6000 dots pe r inch (dpi)* 1200 x 1200 dots per in ch (dpi)[...]

S - 9 SPECIFICATIONS Comput er requirem ents Mini mum Syst em Requ irements Comput er Plat form & O pera ting System V ersion Proc essor Minim um Speed Minimu m RAM Recommended RAM Available Hard Disk Space for Drivers for Applications Wi ndows ® Operati ng Sys tem 98, 98S E Pentium ® II or equivalent 32 MB 64 MB 90 MB 130 MB Me 2000 Prof ess[...]

SPECIFICATIONS S - 10 Consumable items Ink The machine use s individu al Black, Yellow, Cyan and Ma genta ink cartrid ges that are separat e from the pr int head a ssembly. Service Li fe of Ink Cartridge Black - Approximately 5 00 pag es at 5% c overage Yellow , Cyan a nd Magenta - Appro ximately 400 pages at 5% cover age • The above fig ures ass[...]

S - 11 SPECIFICATI ONS Network (LAN) (MFC-425 CN only) LAN You can co nnect your m achine to a network for Network Printi ng, Ne twork Scanning, PC Fax Sen d and PC Fax Receive (Win dows ® only). Also includ ed is Brother BRAdm in Professional Network Manage ment software. Support for Window s ® 98/98 SE/Me/2000/ XP Mac OS ® 9.1 - 9.2 , Mac OS ?[...]

INDEX I - 1 Index A Access co des, stori ng and dia lling .. ..... .... ....... .... ....... .. 5- 5 ADF (automati c document feeder) ... ..... ...... ..... ....... . .... 1-6 ADF c over ... .... ....... .... ....... 1 2-5 Answering machine (TAD) ... ... A-5 connecting . ....... ........ ....... .A-6 Automatic fax re ceiv e .. ....... .... ....... [...]

I - 2 INDEX Error messages on LCD ....... 12-1 Comm . Err or ........ ..... ..... 12 -1 Ink E mpty .. ....... .... ..... ..... 12 -2 Nea r Empt y ...... .... ....... ... 12 -2 No Paper Fed ..... . .... ...... 12-2 Not Registered ......... . ..... .. 3-2 Out of Memory ........ ....... 12-3 Unable to Change .......... 12-4 Unable to C lean ...... ...[...]

INDEX I - 3 I Ink ca rtridges checking ink volume ....... 12-19 repl acin g ... .... ....... .... ..... 1 2-2 6 Ink Dot Count er ..... ......... . 12-26 J Jams doc umen t ... ....... .... ....... .. 12- 5 paper .... ..... ...... ..... ...... .... 12-5 L LCD (liquid crystal display ) con trast .... ...... ..... ...... ..... .. 2- 6 Help L ist ... ..[...]

I - 4 INDEX Group dial cha ngin g ....... ...... ..... .... . 5-2 setting up Groups fo r Bro adcas tin g ... ..... ...... . 5-3 Sea rch .. ...... ..... ...... ..... .... . 3-2 Speed-Dial usin g .... .... ....... .... ....... ... 3 -2 R Rec eive M ode ........ ....... .... . 4-1 Exte rna l TAD . ...... ..... .... ... 4-1 Fax Onl y ... ....... .... .[...]

INDEX I - 5 Software Difficulties ....... 12-12 paper jam ........ ..... ....... ... 12-6 prin t qual ity . ....... .... .... ... 12 -15 TX L ock .. ..... ...... ..... ...... ..... 3 -15 V Vol ume, s ettin g .... .... ....... .... 2 -5 beeper ... .......... ....... ....... ... 2-5 ring .... ....... .... ....... .... ..... .... 2- 5 speaker ... ....[...]

R - 1 REMOTE RETRIEVAL ACCESS CARD (M FC-425CN ONLY) Remote Retrieval Access card (MFC-425CN only) If you plan to rec eive fax messa ges while away from your machi ne, carrying the Remote Retr ieval Acce ss Card printed below wil l serv e as a convenient reminder of t he retrieval proc edures. Simply cut out the card and f old it to fit your wallet[...]

REMOTE RETRIEVAL ACCESS CARD (M FC-425CN ONLY) R - 2 Press Menu/Set , 2 , 5 , 2 . fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Turn Fax Storage On , press 6 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote fax machine fol[...]

This machine is approv ed for use in the country of purchase only . Local Brother companies or their dealers will only suppor t machines purchased in their own countries. UK/IRE/SAF/GEN xxxxxx Printed in China Visit us on the World Wide Web http://www.brothe r.com[...]