Brother MFC-8220 manual

MFC-8220 USER ’S GUIDE[...]

i THIS EQU IPMEN T IS DE SIGN ED TO W ORK WITH A TWO W IRE ANA LOGUE PST N LIN E FITT ED WI TH TH E AP PROPR IATE CONNECTOR. APPROV AL INF OR MATION Br othe r ad vi ses th at thi s pr o du ct ma y not fu nct io n corr ect ly in a co untry oth er tha n wh ere i t was orig inal l y purc hase d, an d do es no t off er any war ran ty i n the ev e nt th[...]

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ii i Safety pre cautions To use th e MFC sa fel y Save the se instru ctions for la ter re ference. WARNI NG ■ Use c au ti on when ins t alli ng o r mod if yi ng tel ep hon e lin es . Never touc h te lep ho ne wi re s or ter mina l s th at are no t i n sul a te d un les s the t el eph on e l in e ha s bee n di sco nn ect ed at th e wall soc ket . [...]

iv IMPORTANT SAFETY INSTRUCTIONS When u s ing yo ur tel e ph one eq ui p men t, b asi c s af ety precautions should always be followed to reduce the risk of fi re, el ect ri c s hock an d in j ury t o pe rs o ns, in cl udi ng th e followin g: 1. D o no t us e t his pr oduc t nea r wat er , f or e xamp l e, nea r a ba th tu b, was h bowl , kit c he [...]

v Choosing a location Pl ace yo ur MF C on a f la t , s tab l e sur fac e th at is fr e e o f vi br a ti on an d shocks , such as a d esk. Put th e MFC near a telephone wall so cket and a s t and ar d, g r ound ed AC pow er ou tl et . Choo se a locat io n w he re the te mpe rat ur e re main s betw e en 1 0° and 3 2. 5° C. Caution ■ Avo id p l a[...]

vi Quick Refere nce Gui de Send ing fa xes Aut om at ic Tr an sm issi on 1 If it is n o t illumi nated in gree n, p ress ( Fax ). 2 Place the o rigi nal docume nt face d own i n the A DF. 3 Ent e r th e f ax nu mbe r us in g On e-T o uch, Sp ee d-D i al, Sea r ch o r th e di al pa d. 4 Pres s Sta rt . Re al Time Tra nsm ission You c an send fa x es[...]

vii Storing Speed-Di al numbers 1 Press Men u , 2 , 3 , 2 . 2 Ente r a three- digi t Spee d- D ial n um ber , an d then press Se t . 3 Enter a number (up t o 20 di git s ), and then pr e ss Se t . 4 Enter a name (or leave it bl an k) , a nd the n pr es s Set . 5 Press Stop /Ex it . D ial li ng op e rat i on s One-Touch Dialling/ Spe ed-D iallin g 1[...]

viii Table o f Contents 1 Int rodu ctio n .... .... ..... ..... ..... .... ..... ..... .... ..... ..... ..... .... ..... ..... .... 1-1 Usi ng t his Guid e .... ..... ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... .. 1-1 Fin din g infor matio n ..... .... ..... ..... ..... .... ..... ..... ..... .... .. 1-1 Sym bols us ed i n thi s [...]

ix 4 Gett ing star ted .... ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... ..... ..... ... 4 - 1 Ini tial Se tup .... ..... .... ..... ..... ..... .... ..... ..... .... ..... ..... ..... .... ..... . 4-1 Sett ing th e Date and Tim e . ..... .... ..... ..... ..... .... ..... ..... ... 4- 1 Sett ing th e Sta tion ID....... .... ..... [...]

x Changing the r emote codes . ...... ... ..... ..... .... ... ..... ..... 5- 10 Pollin g . . ....... .... ... ..... ...... ... ..... ...... ..... ... ..... ...... ... ... ..... 5-11 Sec ure P ollin g ..... .... ..... ..... .... ..... ..... ..... .... ..... ..... .. 5-11 Set up for P olli ng R eceiv e (S tand ard) ..... ..... ..... .... 5-11 Setup [...]

xi Sett ing up Polle d Tran smis sion ..... .... ..... ..... ..... .... .... 6-18 Mem ory Se curi ty ...... ..... ..... ..... .... ..... ..... ..... .... ..... ..... . 6-2 0 Setti ng u p t he p assw ord ..... .... ..... ..... ..... .... ..... ..... . 6-2 0 Turn ing Me mory Secu rity o n .. ..... ..... ..... .... ..... ..... . 6-2 1 Turn ing Me mory[...]

xii Enlarge/ Reduce ..... ... ..... ...... ... ..... .... ..... ... ...... ... ..... ... 10-5 Qu alit y (t ype o f o rigin al d ocum ent) ...... ..... .... ..... ..... .. 10-7 Co ntras t ....... .... ..... ..... ..... .... ..... ..... ..... .... ..... ..... ..... .... 10 -8 Op tion s ... ..... .... ..... ..... ..... .... ..... ..... ..... .... ....[...]

xiii 13 Opti onal acce ssories ... ...... ... ... ...... ... ..... ...... ... ... ...... ..... ... .. 13 -1 Mem ory b o ar d..... .... ..... ..... ..... .... ..... ..... .... ..... ..... ..... .... .... 1 3 - 1 Instal ling the optional m emory board ..... ... ....... .... ... .. 13 -2 Network (LAN) board ....... .... ... ..... ...... ... ..... ....[...]

INTRODUCTI ON 1 - 1 1 Using this Guide Tha nk you fo r buy i ng a Bro th er Mu l ti -Fu nc t ion Cent er (M FC) . Yo ur MFC-8220 is simple to use, with LCD screen instructions to gui de you t hro ug h p rog ram m ing it . Yo u can ma ke the m ost of yo ur M F C by taki ng a fe w minu tes to read this Gu ide. Find in g infor m ation All the chap ter[...]

1 - 2 INTRODUCTION MFC pa rt na mes and op er ations ■ Fr ont vi ew No. Nam e De scr iption 1 Manu al Feed Tray Load paper here. 2 Front C over R elease Butt on Press it to open th e front cov er. 3 ADF Docum ent Output Supp ort T he or iginal docum ents come out her e. 4 ADF Docum ent Support Plac e the origina l docume nt here to use the ADF un[...]

INTRODUCTI ON 1 - 3 ■ Back view No. Nam e Desc r iption 10 AC Powe r Connector Conn ect the AC Po wer Connector here. 11 Face-up Out put Tray (Ba ck Outp ut T ray ) Open it when thicker p aper is placed i n the Manua l feed tray. 12 Paper Guides Use to fit the width of the documen t. 13 Telephon e Line Soc ket Plug the line c ord supplied with th[...]

1 - 4 INTRODUCTION Control pa nel overview 2 3 4 6 5 7 8 9 10 11 1 1 P rint keys: Secure Lets you p r int ou t data s aved in mem ory by entering yo ur four-digi t pas s w or d . Job C ancel Clear s data from the printer memo ry. 2 L iquid Crystal Display (LCD) Disp lays mess ages on the sc reen t o he l p y ou to set up a nd use your MFC. The LCD [...]

INTRODUCTI ON 1 - 5 or Press to scrol l forward or backwar d to a menu selec t ion. When usi ng the speaker or ring, you can press t hese ke ys to ad just th e volume i n fax mode. or Press to scroll through t he m enus and options. Also, you can use t hese keys to do a nume rical search f or the nam es of stor ed number s in fa x mode . 5 Fax and [...]

1 - 6 INTRODUCTION B ack ligh t c ol or s ho ws th e MF C st at us The LCD back light will change color depending on the MFC status. LCD MFC status Des cr iption Off Sleep Mod e The po wer sw it ch i s off or the M FC is in Sleep m ode. Orange In iti alizin g The MFC i s being init ializ ed afte r y ou swit ched it on. Warnin g Up in Sleep m ode Th[...]

INTRODUCTI ON 1 - 7 Red Service er ror Fo l low t he st eps be l ow. 1. Turn off the power swi t ch. 2. Wait a f ew seco nds, a nd then t urn it back on and try to pr i nt again. If you cannot clear the err or and still see the Red back light after turning the MFC back on, please cal l your Brot her dealer or Brot her authori zed service center. Co[...]

1 - 8 INTRODUCTION About fa x machin es Fax to nes a nd han dsha ke When someone is sending a fax, t he MFC sends f ax calling tones ( CNG t on es) . T he se are qu iet , int erm i tte nt bee ps ev e ry 4- se cond s . You will hear th e m after you dial and press Star t and they will contin ue for about 60 se conds after dialling. Duri ng that time[...]

INTRODUCTI ON 1 - 9 ECM ( Error Cor rect ion Mode ) The Error Co rrectio n Mode (ECM) is a way for the MFC to check a fax tra nsmission while it is in p rogre ss. If the MFC detects errors du rin g f ax tr an smi ss ion , i t r ese nd s the pa ges of th e fax t ha t had an er ror . E CM tr a nsmi ssi ons ar e on ly po ssib le bet w een f ax mac h i[...]

1 - 1 0 I NTRODUCTIO N Connec ting the MFC Conn ecti ng an ex terna l tel ephon e Al tho ug h y ou r MF C doe s not ha ve a ha nd s et, yo u can co nnec t a se pa rat e te lep hon e (o r t el eph one an swe ri n g de vi ce) d i re ctl y t o yo ur MFC as show n i n the dia gram be low. When ev er thi s pho ne ( or T AD) is in us e, the LC D sh ows T[...]

INTRO DUCTION 1 - 11 Con nect ing an ex ter nal t elepho ne ans wer ing devi ce (T AD ) Sequ ence You m a y ch oo se to co nn ect an ans we ri ng devi ce. How eve r , wh en you have an exte rna l T AD o n t he s ame t ele pho ne l in e a s th e MFC , the TAD answers al l calls and the MFC “list ens” for fax calling (CNG ) ton es . If it h ea rs[...]

1 - 1 2 I NTRODUCTIO N Conn ections The ex ter nal TAD m ust be c onne c t ed a s sh own abo v e. 1 Set your extern al TA D to o ne o r tw o rin gs. (The MFC ’s Rin g Delay setting does not apply.) 2 Re cord the o utgo ing m essag e on your exte rna l T AD. 3 Set the TA D to a nswer calls. 4 Set the R eceive Mo de to Exte rn al T AD . (See Ch oo [...]

INTRO DUCTION 1 - 13 Reco r ding outg oing mess age (OGM ) on an ext ernal T AD Timing is imp ortant in re cording this message. Th e message sets up the w ays to handl e both manua l and auto matic fax rece ption . 1 Reco rd 5 sec on ds of sil ence at th e begi nnin g of your messa ge. (This a llows yo ur MF C tim e to liste n fo r th e fax CNG to[...]

1 - 1 4 I NTRODUCTIO N Using ext ension tele ph one s (U.K. only) It may be th at you r pr em is e s are a l re ady wir ed wi th par al le l ex ten s ion te l ep ho ne s, or yo u int e nd to a dd ex te nsio n t el e ph ones to yo ur li ne, in a d di tion to your m achin e. Whi le th e simp lest ar rang e me nt is str aightf orwar d p aralle l con n[...]

INTRO DUCTION 1 - 15 FAX EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2. FAX FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET DISCONNECT[...]

1 - 1 6 I NTRODUCTIO N Mu lti -lin e conn ec tio n s ( P BX) Most offices use a central telephone system. While it is often relatively simp l e to co nnect t h e MFC to a key syst em or a P BX (Private Branch E xchange), we su gg e st th at you cont act the company th at installed you r teleph o ne syste m and a sk them to conne ct the MFC f or you[...]

LOADING PAPER AND ORI GINAL DOCUMENTS 2 - 1 2 About paper Pape r spec ific ati ons fo r each pa per tr ay * Up to 10 sheets Loading paper and orig inal doc um ent s Manua l fe ed tray Paper t r ay Optional Lowe r tr ay Paper types Plain paper, Bond paper, Recycled paper, E nvelope, Label s, and Trans par e ncy Plain pa per, Recy cled paper, and Tra[...]

2 - 2 L O ADING PAPER AND ORIGI NAL DOCUMENTS R eco mm en de d pa pe r ■ Befor e yo u bu y a l arge a mou nt of pap er, pleas e tes t som e to ma ke s ur e t hat t he p ap er is sui tab l e . ■ Use pa per th at is mad e for plain -pa per copyi ng. ■ Use pa per th at i s 75 to 90 g/ m 2 . ■ Use neu t ral p ap er . D o not us e aci di c or al[...]

LOADING PAPER AND ORI GINAL DOCUMENTS 2 - 3 Ch oo si ng ac ce pt abl e pa pe r We r ecom m en d that y ou test pa pe r (es p ecia l ly spec ia l s iz es an d ty pe s of pa pe r) on the M FC bef ore pur chas in g la r ge quant i ti e s. ■ Avoid feeding label sheets that are partly used or your MFC will be d am aged. ■ Avo id u si ng c o at ed pa[...]

2 - 4 L O ADING PAPER AND ORIGI NAL DOCUMENTS 2 Whi le p re ssi ng t h e p ape r g uid e re lea s e le v er, s li d e the ad jus ter s to fi t the p ape r si ze. Ch eck tha t the guid es are fi rmly in the slot s. Fo r Le gal si ze pa per , pr ess the uni ver sal g uide relea se butt on and pul l out the b ack of the pape r tr ay. Un iv ers a l Gu [...]

LOADING PAPER AND ORI GINAL DOCUMENTS 2 - 5 3 Fan the stac k of p aper wel l to av oid pa per jams and m isf eeds. 4 Put p aper in th e pa per tr ay. Che ck that th e pa per is fla t in th e tray, bel ow the maxi m um pape r m ark, and t hat t he p aper guid e is flus h aga inst the pape r stack. 5 Put t he pap er tra y fi rml y ba c k in the M FC [...]

2 - 6 L O ADING PAPER AND ORIGI NAL DOCUMENTS To l oad pa per or o the r medi a in the ma nual fee d tray 1 Open the manua l fe ed t r ay . Sli de the pape r gui des t o fi t the paper size. Wh en yo u pu t p ap er i n the pa per t ra y , p lea s e rem em b er t he followin g: ■ The si de t o be pri nt ed on mu st be fa c e do wn. ■ Put the l e[...]

LOADING PAPER AND ORI GINAL DOCUMENTS 2 - 7 2 U si ng b oth ha nd s put pa pe r in t he manu al f ee d t ray un t il th e fr o nt ed ge o f t he pa per to uc he s t h e pa pe r fe ed r ol le r. Hol d th e p ap er in th i s pos i tio n un t il th e MFC au to ma ti ca lly f eed s th e pape r in f or a shor t dista nce, an d then let go off the pap er[...]

2 - 8 L O ADING PAPER AND ORIGI NAL DOCUMENTS U sin g th e a ut oma tic d oc umen t fe eder (AD F) You c an send faxes, co py an d scan fro m th e ADF (auto mat i c doc ument fe eder ). ■ Make sure original documen ts wri tten with ink are comp l etely dry. ■ Th e or igi n al d oc um ent s to be faxe d m u st be fro m 14 8 to 21 6 mm wid e and [...]

LOADING PAPER AND ORI GINAL DOCUMENTS 2 - 9 ■ The ADF can hold up t o 30 pa ges a nd f ee ds ea c h she et ind iv id ual l y. U se stan da r d (7 5 g/ m 2 ) p aper. ■ Al way s fa n t he or ig ina l docu m en ts b ef ore pu tt in g t hem in th e ADF, an d t he n sta gg er t he pag es in the ADF as s ho wn: DO NO T u se pa pe r th at is cu rle d,[...]

3 - 1 ON-SCREEN PROGRAMMI NG 3 User-friend ly programm ing You r MFC is des i gne d t o be easy t o use wi th LCD on - sc ree n pr o gra mmi n g usi n g the na vi ga ti o n ke ys. Us er -fr i en dly p rog ram m ing he l ps y ou t ake fu ll ad vant a ge o f al l th e m en u sel e ct ion s your MFC has to offe r . Since yo ur pr ogr ammi ng is d one [...]

ON-SCREEN PROGRAMM I NG 3 - 2 Nav igation ke ys You c an acc ess t he me nu mode by pr e ss ing Menu . When yo u en te r t he me nu , t he LCD s c roll s. Press 1 fo r Gene ral Setu p menu — OR — Press 2 fo r Fa x me nu — OR — Press 3 for C opy me nu — OR — Press 4 for P rinte r me nu — OR — Press 5 for P rint Repo rts me nu — OR [...]

3 - 3 ON-SCREEN PROGRAMMI NG Th en set an op t ion by pr e ssi ng Se t when that opti on appe ars o n the LCD. The LCD will then show the next menu level. Press o r to scroll to yo ur next menu selection . Pres s Se t . When you finish se tting an op tion, the LC D show s Ac cept ed . Use to sc rol l ba ck ward i f y ou pa sse d yo ur choi c es or [...]

ON-SCREEN PROGRAMM I NG 3 - 4 To ac ce ss the menu, p ress Men u . Main Me nu Submenu Menu Select ions Opt i on s Descri ptio ns Pag e 1 . Ge nera l Setu p 1 . Mo de T imer — 0 Sec 30 Se cs 1 Min 2 Mins 5 Mins Off Sets how l ong the MFC will stay in Copy or Scan mode befor e ret u rn i ng to Fax mode. 4-6 2 . Pa per Ty pe — (Without the optiona[...]

3 - 5 ON-SCREEN PROGRAMMI NG To access th e menu, pre ss Menu . Main Menu Sub men u Menu Selections Options De sc ripti ons Pa ge 1 . Gene ra l Setu p (Conti nued ) 4 . Volu me 1 . Ring High Med Low Off Adj usts t he ri ng vol ume. 4-8 2 . Be eper High Med Low Off Adj usts t he vol ume level of t he bee per . 4-8 3 . Sp eake r Hi gh Med Low Off Adj[...]

ON-SCREEN PROGRAMM I NG 3 - 6 To ac ce ss the menu, p ress Men u . Main Me nu Submenu Menu Select ions Opt i on s Descri ptio ns Pag e 1 . Ge nera l Setu p (Contin ued) 8 . Tr ay Use: Co py (This setti ng only appears if y ou have the op tional tray #2) — Tray #1 O nly Tray #2 O nly Auto Selects the tray th at will be used for Cop y mode. 4-12 9 [...]

3 - 7 ON-SCREEN PROGRAMMI NG To access th e menu, pre ss Menu . Main Menu Sub men u Menu Selections Opti ons Descriptio ns Pag e 2 . Fax (Conti nued ) 1 . Setu p Rece ive (In Fax mo de onl y) (Cont inue d) 5 . Au to Redu cti on (If y ou have t he optional tray #2, see pa ge 3-16.) On Off Red u ces t he si ze o f i ncom in g fa x es. 5-6 6 . Me mory[...]

ON-SCREEN PROGRAMM I NG 3 - 8 To ac ce ss the menu, p ress Men u . Main Me nu Submenu Menu Select ions Optio ns Descri ptio ns Pag e 2 . Fa x (Contin ued) 2 . Se tup Se nd (Conti nued) (In Fax mode only) 4 . Batc h TX On Off Combines del ayed faxes to the same fax number a t the same time of day into on e tra nsm issi o n. 6-18 5 . Real T ime TX Of[...]

3 - 9 ON-SCREEN PROGRAMMI NG To access th e menu, pre ss Menu . Main Menu Sub men u Menu Selections Options De sc ripti ons Pa ge 2 . Fax (Conti nued ) 3 . Set Quic k-Di al (c ontinued) 3 . Se tup Grou ps — Sets u p a Gr oup number for Broa dcasting. 7-5 4 . Repo rt Sett ing 1 . XMIT Report On On+I ma ge Off Off+ Im ag e Ini tia l se tup f or Tra[...]

ON-SCREEN PROGRAM M ING 3 - 10 To ac ce ss the menu, p ress Men u . Main Me nu Submenu Menu Select ions Optio ns Descri ptio ns Pag e 2 . Fa x (Contin ued) 0 . M iscellaneous 1 . Mem Sec uri ty — Prohibits most function s except r eceiv ing f axes i nto memory . 6-20 2 . Co mp at ib ili ty High Norm al Basi c Adj usts for transmis sions w hich c [...]

3 - 1 1 O N-SCREEN PROGRAMMING To access th e menu, pre ss Menu . Main Menu Sub men u Menu Selections Opti ons Descriptio ns Pag e 3 . Copy 1 . Qu al it y — Te xt Phot o Auto Sel ects t he Co py resoluti on fo r your type of origi nal docume nt. 10- 12 2 . Cont ra st —- + - + - + - + - + Adj usts t he con trast for c opies. 10- 12 4 . Prin te r[...]

ON-SCREEN PROGRAM M ING 3 - 12 To ac ce ss the menu, p ress Men u . Main Me nu Submenu Menu Select ions Opt i on s Descri ptio ns Pag e 0 . In itia l Setu p 1 . Re ceiv e Mode — Fax On ly Fax/ Tel Exter na l TAD Manu al You can choose t he receive mode that bes t sui ts you r needs. 5-1 5-2 2 . Da te/T ime — — Puts the date an d time on the L[...]

3 - 1 3 O N-SCREEN PROGRAMMING If y o u in sta l led op tio na l LAN bo ard (N C-9 100 h) , t he LCD sho w s the followi ng LAN menu. Main Menu Sub men u Menu Selections Opti ons Descriptio ns Pag e 6 . LAN (opti on) 1 . Setu p TCP/ IP 1 . BO OT Meth od Auto Stat ic RARP BOOT P DHCP You c an choos e the BOOT metho d that best s uits your needs. See[...]

ON-SCREEN PROGRAM M ING 3 - 14 Main Me nu Submenu Menu Select ions Optio ns Descri ptio ns Pag e 6 . LA N (o pt io n ) (Contin ued) 1 . Se tup TCP/ IP (Conti nued) 8 . DNS Se rve r P rima ry Seco ndar y Specifies the IP addres s of the primary or seconda ry ser v er. Se e Ne tw o rk User’ s G uide on t h e CD - ROM. 9 . APIP A O n Off Automatical[...]

3 - 1 5 O N-SCREEN PROGRAMMING Main Menu Sub men u Menu Selections Options De sc ripti ons Pa ge 6 . LAN (opti on) (Conti nued ) 3 . Setu p Mail RX 1 . Au to Poll ing On Off Au to mat i ca ll y c hec ks the PO P3 s er ve r fo r new messag es. See Netw ork User’ s Guide on t he CD-ROM. 2 . Po ll Freq uen cy 10Mi n (01- 60 ) Sets t he inter val for[...]

ON-SCREEN PROGRAM M ING 3 - 16 Wi th the opt ional pap er tray #2 Main Me nu Submenu Menu Select ions Optio ns Descri ptio ns Pag e 6 . LA N (o pt io n ) (Contin ued) 6 . Se tup Misc . 1 . Netw ar e O n Off Sel ect On to use the MFC on a N etwar e network . Se e Ne tw o rk User’ s G uide on t h e CD - ROM. 2 . Net Fr ame A uto 8023 ENET 8022 SNAP[...]

4 - 1 GETTI NG STARTED 4 Initial Setup Set ting th e Da te and Time You r M FC d i spla y s t he da t e and t im e and i f y o u set u p t he S t at io n I D it pr ints on ev ery fax yo u sen d. If ther e is a pow er f ailure , you may have to reset the date a n d time. All other se ttings will not be a f fected. 1 Press Men u , 0 , 2 . 2 Ente r th[...]

GETTING STARTED 4 - 2 Sett ing t he Stati on ID You s ho ul d s tor e you r na m e or com pany na me an d f ax nu m ber to be pr int ed on all f ax pag es t ha t you s end. It is im portan t tha t you ente r the fax an d tel ephon e nu mber s in th e internat ionally standa rdized format , i.e. in accordan ce with the following strict sequence: ■[...]

4 - 3 GETTI NG STARTED 4 Use the di al pad to en ter you r name (u p to 20 char acte r s) . Press Set . (See Enteri ng text o n pa ge 4-3. ) 5 Press Stop /Ex it . The LCD will show the date and time. Enter ing tex t When yo u ar e set ting cer tain me nu se lecti ons, su ch as the Stat ion ID, you ma y need to typ e text in to the MFC. Mo st number[...]

GETTING STARTED 4 - 4 Ma king corr ections If you ent ered a lette r i ncorrectl y and w ant to chan ge it, press t o mo ve th e c ur so r un de r th e i n cor re c t ch ara c te r. Then pr e ss Clear/B ack . The letter above the cursor will be deleted . Re-enter the correct character . Rep eating lett ers If you nee d to en ter a cha racter th at [...]

4 - 5 GETTI NG STARTED Setti ng th e Phone Line Ty pe If yo u are conn ect i ng the M FC to a PBX o r PA BX, y ou need to ch an ge th e Ph on e Lin e Ty pe to PB X by c omp let in g t he fol l owin g steps. 1 Press Men u , 0 , 4 . 2 Press or to select ISDN , PBX (o r Norm al ). Press Set . 3 Press Stop /Ex it . PABX a nd TRANSFER Th e MF C i s i ni[...]

GETTING STARTED 4 - 6 Gener al Setup Sett ing t he Mode Ti mer Th e MFC has th ree t empor ary m ode key s on th e con trol panel : Fa x, Co py and S can . You ca n ch ange the num ber of seco nds or mi nut es the M FC tak es after th e last C o py or Scan o p era tion be fore i t r etu rns to Fax m ode. I f you select Off , the MFC stays in the mo[...]

4 - 7 GETTI NG STARTED Settin g the Pape r Size You c an use eig ht s izes of pa per fo r pr intin g cop ies: A4, let ter, legal , e xec u ti ve, A5, A6 , B 5 an d B6 an d t hre e s iz es of pa pe r fo r pri nt ing fa x es: A4, let ter and l e gal . Wh en you ch an ge the s iz e of pap er in th e M FC, y o u wil l ne ed to chan ge t he se t tin g f[...]

GETTING STARTED 4 - 8 Sett ing the R in g Volume You c an tu rn the r ing Of f or you ca n select t he ring volume le vel. 1 Pres s Menu , 1 , 4 , 1 . 2 Press or to se l ect ( Low , Me d , High or Off ). Pres s Se t . 3 Pres s Stop /E xit . — OR — You can adjust the ring volume when your MFC is id l e (not being used) . In Fax mode , press o r [...]

4 - 9 GETTI NG STARTED Set tin g the Sp eake r Vol ume You can adjust the MFC’s o ne-way sp e aker volume . 1 Press Men u , 1 , 4 , 3 . 2 Press or to select ( Lo w , Med , Hi gh or Of f ). Press Set . 3 Press Stop /Ex it . Tur ning on A utomati c Day l ig ht Savin gs Time You ca n set the MFC to chan ge auto matic ally fo r Daylig ht Sa vings Tim[...]

GET TING ST ART ED 4 - 10 Sle e p Tim e Sett ing the S leep Time redu ces power cons ump tion b y tur ning o ff the fuser inside the MFC, while it is idle. You can choose how lo n g the MFC is idle (from 00 to 99 min utes) b efore it goe s int o s l ee p mo de. T he time r i s aut o mat ical ly r eset whe n t he MFC re cei ves a Fa x or PC d ata, o[...]

4 - 1 1 GET TIN G S TAR TED Power Save Setting Power Save mo de reduces power consumption. If Power Save Mode i s switched On , when the MFC is idle, it drops in to power save mode in approx. 10 minutes a utomatical ly. The MFC will not d isp l ay th e da t e an d t im e in th is cond i ti on . 1 Press Men u , 1 , 6 , 3 . 2 Press or to select On (o[...]

GET TING ST ART ED 4 - 12 Sett ing t he Tray Us e for Cop y mode If y o ur MF C do es not h av e t he opt io na l tr a y #2, you ca n s kip t hi s set t ing . The de f aul t set ti ng of Auto a llows * 1 yo ur MFC to ch oose th e pa per fr om t he opt io na l Tr ay #2 when pap er is o ut in T ray #1 or * 2 when t h e size of t h e original document[...]

4 - 1 3 GET TIN G S TAR TED Setti ng th e Tray Use fo r Fax mo de If y our MF C doe s not ha ve th e op t ion al t ray # 2, you c an ski p thi s sett ing. Th e de fault s e tt i ng of A uto allows your MFC to ch o ose the pape r fr om the opti onal Tray #2 i f Tra y #1 is ou t of pape r or i f incoming faxes will fit best on the paper in Tray #2. 1[...]

SETUP RECEIVE 5 - 1 5 Bas ic receivi ng operation s Ch oosi ng th e Rec eiv e M od e The re are f ou r di ff er ent Rec e iv e Mo des f or y o ur MF C. Yo u can choose the mode that best su its yo ur needs. Setu p Rece ive LCD Ho w it wor ks When to us e it Fax Onl y (automat ic re ceive) The MFC autom atical ly answe rs ev ery call as a fax. For d[...]

5 - 2 SET U P RECEIVE To selec t or ch ange yo ur Rece ive Mode 1 Press Men u , 0 , 1 . 2 Press or to select Fax Only , Fa x/Te l , Ex tern al TA D or Manu al . Press Set . 3 Press Stop /Ex it . If y ou ar e chan gin g t he Rec eiv e M od e whil e in a noth er operation , t he LCD will re turn to th at ope ration. Init ia l Set up 1.Re ce iv e M od[...]

SETUP RECEIVE 5 - 3 Set ting the R ing De lay Th e Rin g Del ay set s the num ber of tim es th e MFC rings be fore it ans wer s in Fax On ly or Fax/Te l mode . I f yo u ha v e ext en si on ph ones on th e sam e lin e a s th e MF C, ke ep the R ing D ela y se tt in g of 4. (S ee Fax De tect on pag e 5-5 and Oper atio n from ext ens ion tel eph on es[...]

5 - 4 SET U P RECEIVE Setti ng th e F/T Ring Time (Fa x /T el mod e onl y ) If you set the Receive Mode to Fax/Tel, you will n eed to decide how lon g the MFC will signal you with its spe ci al pseudo/do uble-ring w hen you ha v e a voice ca ll . (I f it’s a fax ca l l, t h e MFC p rints the fax.) Th is pseu do / dou bl e-r i ng h ap pe ns af t e[...]

SETUP RECEIVE 5 - 5 Fax D etect When yo u use t his f eatu r e, y ou do no t ha ve t o pre ss Start or t he Fax Receive Code 51 when yo u answer a fax call. Selecting On allows the M FC to rec eive fax ca l ls a utomat ically, ev en if you l ift the h andset of an exte nsio n or ext ern al phon e. W hen y ou see Rece ivi ng on the LCD or w he n you[...]

5 - 6 SET U P RECEIVE Pr in ti ng a redu ce d inc om i ng fax (Aut o Reduc tio n) If you c h oose On , t he MFC a utom at i call y re du ce s eac h pag e of an inco m in g fax to fit on o ne pag e of le tter, lega l or A 4 size pape r , rega rdle ss o f the pape r siz e of the origin al d ocum ent. The M FC ca lc ula t es th e r e duc tio n ra t io[...]

SETUP RECEIVE 5 - 7 Re ceptio n int o memor y As soon as the pa per tra y becom es em pty duri ng fa x re cepti on, the screen will display Che ck P ap er ; p lea s e pu t s om e pa pe r in t he pa per tr ay. ( See How t o load paper o n pa ge 2- 3.) If t he Mem ory Recei v e sw itch is ON at th is time … The current fax reception will continue, [...]

5 - 8 SET U P RECEIVE Pr inti ng a fax fr om th e me m ory If yo u ha ve sel ected Fa x Stor age ( Men u , 2 , 5 , 1 ), you can still print a fax fr om th e mem o ry wh en you a r e at y o ur MF C. (See Setting Fa x Stor age on page 8-2.) 1 Press Men u , 2 , 5 , 3 . 2 Press Start . 3 Aft er pr in ti ng h as fi ni sh ed, pr ess St op /E xi t . Se tt[...]

SETUP RECEIVE 5 - 9 Advance d receivin g operations Oper at ion fr om ext ensio n te lepho n es If y o u answ er a fax cal l on an ext en si on tel eph on e, or a n ext er nal tel eph on e i n to t he cor rect so cke t on t he mach i ne, y ou can mak e you r MFC take th e cal l by u sing th e Rem ote Acti vatio n Code . When you pr ess th e Rem o t[...]

5 - 1 0 SETUP RECEIVE Usi ng a co rdle ss ex tern al ha ndse t If yo ur co r dle ss t el eph on e is conn ec t ed to t he c or re ct s ock e t on t he MFC a nd you typically carry the cordless handset elsewhere, it is eas ier to ans wer c all s dur ing th e R ing D elay . In Fax/ Tel m ode if you let the MFC an swer f i rst, you will ha ve to go to[...]

SETUP RECEIVE 5 - 11 Pol ling Polling is the process of retrieving faxes from another fax machine. You c an use y o ur MF C t o 'p ol l' o th er mac hin es , or you ca n ha ve some on e po ll you r M FC. Everyone who is invo l ved in Polling needs to set up t heir fax machines for Pollin g. When someone polls your MFC to receive a fax, th[...]

5 - 1 2 SETUP RECEIVE Setup for Pol ling Receiv e with Secu re Code Yo u n ee d to mak e sur e you ar e usi n g t he sam e s e cu re cod e as th e o the r par ty. 1 If it is not illuminated in green, press ( Fax ). 2 Press Men u , 2 , 1 , 8 . 3 Press or to select Secu re . Press Set . 4 Enter a four-digi t secu re code. Thi s is the sa me as the se[...]

SETUP RECEIVE 5 - 13 Sequ en tial P ollin g The MFC can request original documents fro m several fax units in a sing l e ope rat io n. Yo u jus t s peci fy s eve ral d est ina ti on s in St ep 5. Afterward , a Sequentia l Polling Report will be printed. 1 If it is no t il lumi na te d in gree n, pre s s ( Fax ). 2 Pres s Menu , 2 , 1 , 8 . 3 Press [...]

5 - 1 4 SETUP RECEIVE Telephone services B T C all Si gn ( U.K. o nly) Th is MF C fe at ur e let s you us e the B T Cal l Si gn su bsc ri ber ser vic e whi ch all ows you t o ha ve at lea st two sepa rat e tele phon e nu mbers on o ne p ho ne l i ne. Eac h ph on e nu mbe r ha s i ts own di st inc ti ve rin ging pa tter n, s o you kn ow w hich ph on[...]

SETUP SEND 6 - 1 6 How to e nter Fax mode Befor e s e nding f a xes, m ake sure ( Fax ) is illu m inated in gr ee n. If no t, pre s s ( Fax ) t o e n ter Fa x mo de . Th e de fa ul t settin g is Fax. How to dial Th ere are fo ur wa ys t o di al. Manu al di alli ng Pre ss a ll of the digit s of the phon e or f ax n umbe r. Setu p Send[...]

6 - 2 SET U P SEND One -To uc h dia lling Pr e ss t he On e-To uc h Key of t he lo c at ion you w a nt to ca ll . (See St ori ng One -T ou ch D ia l num ber s on pag e 7-1. ) To di al One -T o uch num ber s 17 to 3 2, ho ld d own Shift a s y ou pre ss th e On e- T ouch Ke y. Sp eed- Dia lling Pres s Search/S peed Dia l , # , an d the n t he thr ee [...]

SETUP SEND 6 - 3 Se arch You c an sear ch fo r na mes y ou have sto r ed i n t he One - Tou ch an d Spee d- D ial m e mor ies . Pr es s S earc h/Speed D ial an d t he navigatio n keys to se arch. (See Stor in g O ne -Tou c h Dia l nu m b ers on page 7- 1 a nd Sto ring Sp eed-D ia l num bers o n pa ge 7-3. ) * To sear c h alp ha be ti cal ly , yo u [...]

6 - 4 SET U P SEND A utom at ic tran sm issio n Thi s is the ea sies t wa y to se n d a f ax . 1 If it is not illuminated in green, press ( Fax ). Pla c e th e ori gina l doc ument fac e down in t he ADF. 2 Ent er t he fa x num ber u sin g the di al pa d, On e-T o uch, Spee d- D ial or Se arch . (See O ne -To uc h d iall i ng on pag e 6-2 and Speed[...]

SETUP SEND 6 - 5 Basic s ending ope r ations Sen ding f axes u s ing m u ltiple se tt ings When yo u se n d a fax you ca n choo se any com b ination of these set t ing s: c o ver pa ge , c on t rast , res ol ut ion , overs e as m od e, de l aye d fax timer, pollin g transmission or real time transmissio n. After each setti ng is accepted , the LCD [...]

6 - 6 SET U P SEND Fa x Re so lu tion When yo u ha ve an orig ina l doc umen t in the A DF yo u c an us e the Re sol u tio n k ey to c h ange t he s ett ing t em por ari ly (f or t his fax o nly ). If it is n ot il lum i na te d in gree n, pre s s ( Fax ) . Pre ss Re sol u tio n rep eat e dl y un t il the LC D s h ows th e set t ing y ou wa nt . ?[...]

SETUP SEND 6 - 7 Manu al a nd aut omati c fax R edi al If y o u are send i ng a fax man ua ll y and th e l in e is bu sy, pre ss Redial/P ause , and th en pre ss Sta rt to tr y a gai n. If yo u want to make a se cond call to the last numb e r dialled, yo u can save time b y pressing Redial/P ause and St art . Redial/P ause onl y w orks if yo u dia [...]

6 - 8 SET U P SEND Rea l Tim e Tran smis sion When yo u are sen ding a fax , th e MF C wi l l scan the or igin al doc uments int o the memo ry b efore s endin g. T hen, as so on as the phone line is free, the MFC will start dialling and sending. If t he memory b ecomes full, the MFC wil l send the or iginal documen t i n real time (e ven if Real T [...]

SETUP SEND 6 - 9 Che cking jo b st atus Check which jobs are still waiting in the memory to b e sent. (If there ar e no job s, t he LCD show s No J ob s Wa it in g .) 1 Pres s Menu , 2 , 6 . 2 If you h av e mo re t ha n on e jo b waiti ng, pres s or to scr oll thro ugh the list. 3 Pres s Stop /E xit . Canc elli ng a fax in pro gre ss If y o u wan t[...]

6 - 1 0 SETUP SEND Advanc ed sending op erations C omp os in g t he el ectr on ic Cov er Pag e Th e Co ve r Pa ge i s cre at e d at th e re cei vi n g mac h ine . You r Cov e r Pag e i n cl ud es th e n ame st or ed in th e O ne- T ou ch or Spe ed- Dial memo ry. If you’re diallin g manually, the name is left blank. Th e Co ve r Pa ge sh ows you r[...]

SETUP SEND 6 - 11 Com posin g your o wn co mments You c an set up t wo c om men ts of you r ow n . 1 If it is no t il lumi na te d in gree n, pre s s ( Fax ). 2 Pres s Menu , 2 , 2 , 8 . 3 Press or to c hoos e 5 or 6 fo r your ow n com men t. Pres s Se t . 4 U se th e di al pa d to ent er y ou r c ust omi ze d c omm ent . Pres s Se t . (See Enter i[...]

6 - 1 2 SETUP SEND Cover pa ge for the next f ax only This f eatur e doe s not work wi thout first se ttin g the Stat ion ID . So make su re it h as b een set. ( S ee Se t tin g th e St at io n ID on pa ge 4 -2.) If you only want to send a Cover Page with a particular fax, this Cover Page will include the n umber of pages in yo u r original documen[...]

SETUP SEND 6 - 13 Send a cover p age for all faxe s Th i s featu re do es no t wo rk wi thou t the Statio n ID . Plea se be sure it has be en se t be fore c onti nuing . (S ee Sett in g t he St a ti on I D o n pa ge 4- 2.) You c an se t the MFC t o s en d a cov er page w henev e r yo u sen d a fa x . The num be r of pag es i n yo ur f ax is not i n[...]

6 - 1 4 SETUP SEND Broa dcas tin g Broadcasting is when the sa me fax messa g e is automati ca lly sent to mor e than on e fax numbe r. Usi ng the Se t key, you can include Grou ps, One-T ouch , Sp eed- Dial n umb ers and u p to 50 ma nual ly di a ll ed numbe rs . If yo u did not us e up an y of the numbe rs for Gro up s , access cod es or credit c[...]

SETUP SEND 6 - 15 3 When the LCD disp lays the fa x num ber or n ame of th e oth er party, p ress Se t . You will be asked to pre ss t he next nu m ber. 4 Ent e r th e ne x t n umb er. (Exa mple: S peed-Dia l number ) 5 When the LCD disp lays the fa x num ber or n ame of th e oth er party, p ress Se t . 6 Ent e r an ot he r fa x numb er . ( Exa mpl[...]

6 - 1 6 SETUP SEND Over seas Mo de If you a r e h aving di ff ic ult y s en din g a f ax ov e rsea s d ue to p oss ibl e i nt er fe ren ce on th e ph on e li n e, w e re co mme nd t ha t you t urn on t he Ov er s eas Mod e. A f te r y o u send a f ax us in g t h is f ea tur e , th e fe at u re will turn itself off. 1 If it is not illuminated in gre[...]

SETUP SEND 6 - 17 Delayed Fax Du ring t he da y yo u can store up to 50 fa xes i n the memor y to b e sen t within 24 hou r s. These f a xes will be se nt at the time of day yo u enter in St e p 3. Pr ess Set to ac cept it, or ente r ano ther time for the fax es to b e sen t. 1 If it is no t il lumi na te d in gree n, pre s s ( Fax ). Plac e th e o[...]

6 - 1 8 SETUP SEND D ela yed B a tc h Tr an smis sio n Before sending the delayed faxes, your MFC will help yo u economize by s or tin g all the f a xe s i n the me mo ry b y de sti n ati o n a nd sc hed ul ed time . All delay ed fa xes th at ar e sch edul ed to be s ent at the s a me time to t h e sam e fax number will be sen t as o ne fax to save[...]

SETUP SEND 6 - 19 5 Pres s 1 fo r Do c t o leave the original do cuments waiting in the ADF. — OR — Pres s 2 for Memory to scan the origi nal d ocum ent i nto t he memo ry. 6 Pres s 1 if you want to choose more settings and the LCD will re turn to t he S etu p Se nd m enu . — OR — Pres s 2 if y ou h ave f inis hed choo sing sett ing s, an d[...]

6 - 2 0 SETUP SEND Memory Secur ity Mem ory S ecur i t y lets yo u pr event unau thori zed ac cess t o the MF C. You wil l not be a ble to contin ue to schedule Delayed Faxe s or Polling jobs. However, any p re-scheduled Delayed Faxes will be sent when yo u turn Memo ry Securit y On , s o t he y w i ll no t be lo st . If yo u ha ve se lec t ed Fa x[...]

SETUP SEND 6 - 21 Tur nin g Memo ry Se curi ty on 1 Pres s Menu , 2 , 0 , 1 . 2 Press or to se l ect Set Secu rity . Pres s Se t . 3 Ent e r th e re gi st er ed 4 -di git pa sswo rd. Pres s Se t . Th e MF C go es of f lin e an d t he LCD sh ows Secu re Mod e . Tur nin g Memo ry Se curi ty off 1 Pres s Menu . Ent e r th e re gi st er ed 4 -di git pa[...]

7 - 1 AUTO DI AL NUMBERS AND DIALLING OPTION S 7 Storing numbe rs for easy dialling You c an se t up yo ur MFC to d o t hre e t ypes of ea sy d ial l ing : On e-T o uch, Sp ee d- Di al a nd G rou ps for Br oa dca s tin g f axe s. St or in g On e- To uc h Dial nu m b er s You r M FC has 16 O ne- Tou ch key s w her e yo u c a n st o re 3 2 fa x or ph[...]

AUTO DIAL NUMBERS AND DI ALLING O PTIONS 7 - 2 3 Press or to se l ect Fax/ Tel (o r E -A ddr es s ). Pres s Se t . 4 Ent e r th e ph on e or fa x n umb er ( u p to 20 di g its ) . Pres s Se t . — OR — If yo u pu rcha sed t he o ptiona l NC -9100 h, y ou ca n sele ct E-Ad dres s in St e p 3 a nd en te r a n E-m ai l ad dre s s, t h en pr es s Se[...]

7 - 3 AUTO DI AL NUMBERS AND DIALLING OPTION S Stor ing Spee d-Di al num bers You can store Speed-Dial numbers, so t hat when you dial yo u will only have to press a few keys ( Search/ Speed Dial , # , the th r ee- d igit n umb er , an d St art ) . The MFC c an sto re 300 Sp ee d-D i al num ber s. 1 Press Men u , 2 , 3 , 2 . 2 Use th e di al p ad t[...]

AUTO DIAL NUMBERS AND DI ALLING O PTIONS 7 - 4 Cha nging O ne-T ouch and Sp eed- Dial num bers If y o u tr y to s tor e a On e- Touc h or S pee d- Di al n umb er w h ere a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the followin g: 1 Pres s 1 to chan ge th e s to re[...]

7 - 5 AUTO DI AL NUMBERS AND DIALLING OPTION S Setti ng up G roups fo r Broa dcast ing Gr o up s, wh i ch c an be s tor ed on a On e- To uc h key or a Sp ee d- Di al locati on, al low you to send the same fa x messag e to many fa x numb ers by pres sing only a One -To uch ke y a nd St art or S e ar c h/ Sp e ed D i a l , # , th e thr ee-di git l oc[...]

AUTO DIAL NUMBERS AND DI ALLING O PTIONS 7 - 6 6 U se t he d i al pa d an d th e char t on p ag e 4 -3 t o en te r a n am e fo r th e Gr ou p. Pres s Se t . ( For e xa mpl e, N EW CL IENT S ) 7 Pres s Stop /E xit . You c an p rint a li st of all O ne -Tou c h an d S pee d- Dial n umb ers. (See Prin ting r epo rts on page 9-3.) Group numbers will be[...]

7 - 7 AUTO DI AL NUMBERS AND DIALLING OPTION S Diallin g operations You c an u se th e M FC t o mak e vo ice t el e phon e c all s by dial l ing m an ual ly or by us in g S ear c h, On e-T o uch D ia l or S pe ed -D ial memo ry. (Fo r instru cti ons, see Ho w to dial on page 6- 1. ) Yo u c an u se th e ha nd se t o f th e ex ter nal tele ph on e to[...]

AUTO DIAL NUMBERS AND DI ALLING O PTIONS 7 - 8 Paus e Press Red ial/Pause to in sert a 3.5- secon d paus e betwe en num be rs. I f you are d i all i ng ov e rs ea s, yo u can pre s s Redial/Pau se as ma ny ti mes as need ed to i n crea s e t he leng t h of th e pa us e . Tone or Pulse If y o u ha ve a Pu l se d ial li ng se rv ic e, bu t ne ed to s[...]

7 - 9 AUTO DI AL NUMBERS AND DIALLING OPTION S Telephone (voice) o perations Maki ng a te lep hone c all 1 Pi ck u p t he h and set of the ex t e rna l ph one . 2 When yo u he ar a dial tone, di al th e cal l usi ng th e di al pa d, One- Touc h, Spee d-Di al or Searc h. To ha ng u p, r ep lace th e ha nd set of the ext ern al p ho ne. U sin g an ex[...]

REMOTE FAX OP TI ONS 8 - 1 8 Pr og ra m mi ng a Fa x Forw ard ing n um b er When Fa x Forward in g is se le cted, yo u r MFC st o res th e received fax in th e memo ry . Then it d ial s t he fax n um ber you hav e pro gra mm ed an d for w ard s the fa x m ess ag e. 1 Pres s Menu , 2 , 5 , 1 . 2 Press or to se l ect Fax Forw ard . Pres s Set . The L[...]

8 - 2 REMOTE FAX OPTIONS Setti ng Fa x Storage If you select Fax Stor a ge, you will be able to retrieve fax messages fr om an othe r loca ti on u sing th e Rem o te R etr ie v al com m an ds. 1 Press Men u , 2 , 5 , 1 . 2 Press or to select Fax Stor ag e . Press Set . 3 Press Stop /Ex it . If t h ere are fa x es i n the m e mory wh en you s e lec [...]

REMOTE FAX OP TI ONS 8 - 3 Setting yo ur Remote Acc ess Code The re mote access co de lets you a ccess t h e Re m ote Re trieval fea tu res wh en yo u are awa y f ro m yo ur MFC. Be f ore yo u use th e rem ote ac cess an d retr ieval feat ure s, you have to set up y our own code. The defau lt code is an inact ive code (--- ) . 1 Pres s Menu , 2 , 5[...]

8 - 4 REMOTE FAX OPTIONS Remote Retriev al You c an ca l l yo ur MFC f ro m any tel e ph on e or fax ma ch in e us in g to uc h t on e, th en us e t he Remo te Ac ces s Cod e an d re mot e command s to retrieve fax messages. Be sure to cut out the Remote Retrie val Access Card on the last p a ge and keep it with you at all times. U sin g yo ur Re m[...]

REMOTE FAX OP TI ONS 8 - 5 Re mote comma nds Fo llow the c omma nds b elo w to a cces s feat ures whe n you ar e away fr om the MFC . Wh en yo u c al l th e MF C an d en te r y ou r R emo te Access Code ( 3 digits followed by ), the system will give two short beeps and you must en ter a remot e comman d. Remot e commands Operation deta i ls 95 Chan[...]

8 - 6 REMOTE FAX OPTIONS R etrie vin g fa x me ssa ge s 1 Dial your fax number. 2 When yo ur M FC an s wer s, imm e dia te ly en te r you r Remo te Acc e ss Code (3 di g it s fo l lowe d by ). If y ou he ar one lon g beep , yo u hav e mes sa ges . 3 As s oo n as y ou hea r t wo s ho rt bee ps, us e the d i al p ad t o pr ess 962 . 4 Wai t for t h e[...]

PRINTING REPORTS 9 - 1 9 Fax se ttings and activity You n ee d to se t up t he Trans m i ssi on Veri fi ca ti on Repo rt and F ax Jo urnal Peri od in the m enu tab l e. Press Men u , 2 , 4 , 1 . — OR — Press Men u , 2 , 4 , 2 . Cu st omizi ng th e Tr an smis si on V erif ica tio n Re port You c an use t he T ran sm is sion Re po rt as pr o of t[...]

9 - 2 PRINTING REPORTS Setti ng th e J ourna l Peri od You c an se t the MFC to pr int a Jou rnal at sp ecifi c i nterv als ( ev ery 50 fa x es , 6, 12 or 2 4 ho ur s, 2 o r 7 days ) . I f yo u s et th e i n te rv al t o Of f , yo u c an prin t the rep ort by f oll owin g t he S te ps on th e ne xt p ag e. The defaul t set ting is Ev ery 5 0 Fa xe [...]

PRINTING REPORTS 9 - 3 Print in g re ports Fi ve repor ts are av ail able: How to pr int a r eport 1 Pres s Menu , 5 . 2 Press or to se lect the re port yo u wan t. Pres s Se t . — OR — Ent e r th e num be r of t he re po rt yo u wan t to prin t. For exam ple, pre ss 1 t o p rint t he Help List . 3 Pres s Sta rt . 1.Help List Prints the Help Li[...]

10 - 1 M AKING COPIES 10 Using th e MFC as a copier You ca n use yo ur MF C as a c op ier, mak in g up to 99 copi es at a time . Enter Co py mode Before making copies, make sur e that ( Copy ) is ill uminated in gre en. If it is n o t, p ress ( Copy ) to enter Co py mo de. T he de fa ul t s et ti ng is Fax . Yo u c an chan ge th e nu mbe r of sec o[...]

MAKING COPIES 10 - 2 Maki ng a sin g le c opy 1 Pres s ( Co py ) to illumina te it in green. Pla ce the origina l doc ument face dow n in th e AD F. 2 Pres s Sta rt . Do NO T p ull on the original document while copying is in prog ress . Maki ng m ul tiple co pi es 1 Pres s ( Co py ) to illumina te it in green. Pla ce the origina l doc ument face d[...]

10 - 3 M AKING COPIES Ou t of Memor y mess age If the m emory b e com es full wh ile you ar e making copies, the LCD message will g ui de yo u th r o ugh th e ne x t step . If the Out of Mem or y me ssag e ap pears , pre ss Stop /Ex it to ca nce l or Sta rt t o cop y sc ann ed page s. Y ou wi l l ne ed to cl ear som e j ob s fr o m th e mem ory be [...]

MAKING COPIES 10 - 4 Using the Copy keys (Temporary settings) When yo u wan t t o c ha ng e the se tt in gs on l y fo r th e ne x t cop y , u s e th e Tem por ar y Co py Ke ys. You c an impr ov e y our cop ies by us i ng t he Temp or ar y C opy K eys : Enl arg e/Red uce , Contrast , Quality , an d Optio ns . Th es e settin g s are temp orar y , and[...]

10 - 5 M AKING COPIES Enlar g e/Redu ce You c an se l ect th e fol lo wi ng enl arg eme nt or re du c ti on rat ios . Auto sets t he MF C to ca lcula te the r edu ction ra tio that fi ts the si ze of you r pape r. Cust om(2 5 - 400 %) all ow s y o u to e nter a ra tio f ro m 2 5% t o 40 0%. 1 Press ( Co p y ) t o il l umi n ate i t i n g ree n. Pl [...]

MAKING COPIES 10 - 6 4 Press or to sel ect th e enlar geme nt or red uct ion ra tio you want. Pres s Se t . — OR — You can select Cust om(2 5 - 400 %) and p ress Set . U se th e dial pad to en te r a n en l ar gem ent or re duc ti o n rat io fro m 25% to 400 % . Pres s Se t . ( For e xa mpl e, pre s s 5 3 to ente r 53% .) 5 Pres s Sta rt . — [...]

10 - 7 M AKING COPIES Q ualit y ( type of o ri ginal d ocum ent) You c an s el ect th e Qu al i ty f or y o ur t ype o f o ri gi nal doc u men t. The defau lt sett ing is Au to . 1 Press ( Co p y ) t o il l umi n ate i t i n g ree n. Pl ace t h e o ri gi nal do cume nt fa c e do wn i n t h e AD F. 2 Use t he dia l pad to en ter th e nu mbe r of c o[...]

MAKING COPIES 10 - 8 Contrast You c an ad jus t co py con tr as t to mak e cop i es d ark e r or l ig ht er . 1 Pres s ( Co py ) to illumina te it in green. Pla ce the origina l doc ument face dow n in th e AD F. 2 Use t he d ial p ad to ente r the num ber of co pies y ou wa nt (up to 99 ). 3 Pres s Contrast . 4 Press to ma ke a c opy da rker. — [...]

10 - 9 M AKING COPIES Op tion s Us e t he Op tions key to set the f ollowin g cop y settin gs on ly for the next copy . After you choose your settings by p r essing Set , th e LC D sh ows Pres s Star t . Pres s Sta rt if you ’ re fi nis h ed ch oo s ing s e tti n gs. — OR — Pres s Options and or to sel e c t more se ttings. Press Copy Options[...]

MAKING COPIES 10 - 10 N in 1 copy (P age Layo ut) You c an sav e p ape r by cop y ing eit he r two or fou r pages on t o on e pag e. Ple ase ma ke sur e pape r size is se t to A4, Lette r or Legal . 1 Pres s ( Co py ) to illumina te it in green. Pla ce the origina l doc ument face dow n in th e AD F. 2 Use t he d ial p ad to ente r the num ber of c[...]

10 - 11 MAKING CO PIES 4 in 1 (P ) So r ting co pi es You can sort mu ltiple cop ies. Pages will b e printed in t he order 123, 123, 123, an d so on. 1 Press ( Co p y ) t o il l umi n ate i t i n g ree n. Pl ace t h e o ri gi nal do cume nt fa c e do wn i n t h e AD F. 2 Use t he dia l pad to en ter th e nu mbe r of c opi es you wa nt (u p to 99 ) [...]

MAKING COPIES 10 - 12 Changing the default copy se ttings You can adjust t h e copy set t ings. These settings will stay until you ch ange the m ag ain . Qual ity 1 Pres s Menu , 3 , 1 . 2 Press or to se l ect Text , Phot o or Auto . Pres s Se t . 3 Pres s Stop /E xit . Contrast You ca n chan ge t he c on tr ast to h el p an ima ge l oo k l ig ht e[...]

11 - 1 I MPORTANT INFORMATION 11 I EC 60 82 5 S pec ific at ion This mac hine is a Clas s 1 la ser p rod uct a s de fined in IEC 60 825 specifica tions. The label shown below is attached in countri es where requ ir ed. This machine has a Class 3B Laser Diode which emits invisible laser r ad iat io n in t he Scan ne r Unit . The S c anner Unit sh ou[...]

IMPORT ANT INFORM ATION 11 - 2 For Fin lan d an d Swed en LUO K AN 1 LA S ERL AI TE KL ASS 1 L ASER A PP ARA T Varoitus! Laitteen käyttämine n muulla kuin tässä kä yttöohjeessa mainitulla tavalla saattaa altista a käytt ä jän turvallisuusluokan 1 ylittävälle näkymättömälle la sersäteilylle. Var n ing – Om a ppa r a ten an v än ds[...]

11 - 3 I MPORTANT INFORMATION Inte rnat iona l E NE RG Y S TA R ® Comp lia nce S t at emen t Th e p urp os e o f the In te rn at ion al E NERGY S TA R ® P rogra m is to prom ote the de velo pment an d popu lari zat ion of ene rgy- effi cien t o ffi ce eq ui p men t. As an E NERGY S TAR ® Pa rt ne r, Br ot he r I nd ust ri e s, Lt d. h as d et er[...]

IMPORT ANT INFORM ATION 11 - 4 Impor tant safety instructio ns 1 R ead all o f t he se i nst ru cti ons . 2 Save them for la ter refe rence. 3 Follo w all warnings and instructi ons marked on the product. 4 Switch off a nd unp lug th e po wer co rd be fore cl eani ng. Do not us e li q uid or ae ro so l cl ea ne rs. Use a dam p cl ot h for cle an in[...]

11 - 5 I MPORTANT INFORMATION 12 Wai t u nt il pa ge s hav e ex it ed t he MFC befo r e pi cki ng t he m up . 13 Un plug t his p rod uct fr om the wa ll ou tlet and refer ser vicing to Aut ho ri zed Se rv ic e Pe rs on ne l un de r th e f ollo w ing cond i t ion s: ■ When t he powe r cord i s dama ge d or fra y ed . ■ If liquid has been spilled[...]

IMPORT ANT INFORM ATION 11 - 6 Trad emarks The Br ot he r lo go i s a r eg i ste red t rad ema rk o f Br o ther Indu st ri es , Ltd. Br othe r is a r eg is ter ed t rad em a rk of Bro t he r In du s tri es, Lt d. Mu lti -F un cti on L in k i s a r egi st er ed tr ad em a rk of B rot he r I nt e rna ti ona l Corporatio n. © C o pyr i gh t 2 004 Br [...]

12 - 1 TRO UBLESHOOTING AND ROUTIN E MAIN TENANCE 12 Troubleshoo ting Error me ssages As wi th an y so ph isti ca t ed o ff ic e p rod uct , erro r s may oc cu r. If th is h ap pe ns, yo ur MFC id en ti fie s the pr ob lem an d d i spl a ys a n err or mess age. The mo st co mmon error mess age s are shown belo w. Troubl es hootin g and routin e mai[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 2 Comm .Er ro r P oor pho ne l ine qual ity ca used com muni cation e rror. Try the c all ag ain. If pr oblem continu es, cal l Telephon e C ompany to chec k your pho ne li ne. Conn ect io n Fail You tr ied to poll a fax ma chine th at is not in Pol led Waiting mode. Verify the o ther p arty’ s pollin[...]

12 - 3 TRO UBLESHOOTING AND ROUTIN E MAIN TENANCE Not Regi ste red You tr ied to ac cess a One-T ouch or Speed- Dial nu mber that is not prog rammed. Set up t he O ne-Touc h or Spe ed- Dial number . (See Stori ng One- Touc h Dial n umbers on pa ge 7-1 a nd Stor ing Speed-Dial numbers on page 7- 3.) Out of Me mo ry Yo u can’t store d ata i n the m[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 4 Orig inal do cum en t j am s If the original docume nt is jammed follow the steps below. Original document wa s not ins e rted or fed prope rl y, or w as too long. 1 Op en t he cont ro l pa nel cov er. 2 Care fully pull th e original document towa rd t he fro nt of the MFC. 3 C los e the co nt ro l pa[...]

12 - 5 TRO UBLESHOOTING AND ROUTIN E MAIN TENANCE Paper j ams To c lea r pap er j ams , pl e ase f ol l ow th e s t ep s in th is se c ti on . WARNI NG Before you cle ar a paper jam, m ake su r e yo u hav e switched o ff and unpl ugg ed the MFC . Afte r yo u ha ve j ust us ed th e M FC, so me part s i nsi d e th e M FC ar e e xtr em e ly ho t. Wh e[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 6 1 Pul l th e pa pe r tr ay c omp let el y o ut of th e MFC . 2 Pul l th e jam med pap er u p an d ou t of the M FC . 3 Pr e ss t he co v er re le as e b ut ton an d t he n op en th e fr on t co ve r.[...]

12 - 7 TRO UBLESHOOTING AND ROUTIN E MAIN TENANCE 4 Pul l ou t th e dru m un it and to ner ca rt rid ge a s se mbl y . P ull t he ja mme d p ap er u p an d ou t of th e M FC . If yo u can no t re m ove th e dr um un it an d to ne r c art ri dge as sem bly eas il y at th is tim e, do n ot use ex tr a for ce . I nst ea d, pu ll the e dg e of th e ja [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 8 WARNI NG To p rev e nt dam age to th e MFC cau se d b y st at ic ele ctr ic it y, do not tou c h th e el ec tr od es s ho wn i n the fo l lo wi ng dia gr am . 5 Op en t he bac k ou t put tr ay. Pu ll the j a mmed pa per out of th e fu s er un it . I f the pa pe r jam c an be cl e are d, go to St ep 7 [...]

12 - 9 TRO UBLESHOOTING AND ROUTIN E MAIN TENANCE WARNI NG Aft er yo u have jus t used the MFC , some inter nal par ts of the MFC are ex tre mely HOT! Wait fo r the MFC to coo l down befor e you touc h the i ntern al p arts of th e MFC. 6 Ope n th e j am cle ar c ove r (fu ser cov e r). Pul l th e jamm e d pape r out of th e fus er uni t. 7 Close t[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 10 8 Pus h the l ock le ver d own and tak e t h e ton er c a rt rid ge out o f th e drum unit . Take out the j am med pape r if the re is any in side the drum un i t . Then put the toner car tridg e ba ck in the drum unit . 9 Put th e dr um un i t an d ton er c ar tr i dge as s emb ly back in t he MFC. [...]

12 - 11 TROUBL ESHOOTI NG AND ROUT INE MAINTENANCE If yo u are ha vin g dif ficul ty wi th y our MFC If yo u th ink ther e i s a pr ob lem w it h t he way you r fax e s lo ok, ma ke a copy fi rst . I f the copy lo ok s go od, t he p r ob lem is p rob ab l y not yo ur M FC . Ch eck th e cha r t b elo w an d f oll o w th e t rou ble s ho ot ing tip s[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 12 Vertical black lines w hen s end in g. If the copy you made sho ws the sa me probl em, your sca nner is dirt y. (See Cl e anin g the sc anner on page 1 2- 22.) The othe r part y does n ot re cei ve m y f ax. Send a manua l fax s o you c an l isten to make su re the oth er party’s machi ne is answe [...]

12 - 13 TROUBL ESHOOTI NG AND ROUT INE MAINTENANCE The M FC prints first coup le of pages corr ectly, then some pages hav e text mi ssing . Your comp uter is not recogn izing the pr inter ’s inp ut buffer full signal . Pleas e make s ure to conne ct th e MFC c abl e correc tly. The M FC can not prin t full pages of an o rigin al docum ent. Out of[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 14 Paper Han dling Difficu lties The MFC does not loa d paper. The LCD s hows Chec k Pape r or P ap er Jam . Che ck to see if t he Ch ec k P ap er or Pape r Jam me ssage a ppear s on the LC D. If it is empty , load a ne w sta ck of pa per into the p aper tr ay. If there is pape r in the paper tr ay, mak[...]

12 - 15 TROUBL ESHOOTI NG AND ROUT INE MAINTENANCE I mprov in g th e p rint q uality This secti on prov i des info rmati on on the follo wing topic s: Example s of poor p r int quali ty Recom me nda tion Faint Ch eck the printer’ s envi ronment. Condi tions s uch as humidit y, high temper atures , and so on ma y caus e this p rint fau lt. (See Ch[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 16 White Spot s on black te xt and grap hics at 94 mm intervals Blac k Spot s at 94 mm intervals If the pr oblem i s n ot solved a fter print ing a few p ages , the drum un it m ay have gl ue from labe l stoc k on the O PC dru m surfa ce. Clean the dru m unit as follows : 1 Position the pr int samp le i[...]

12 - 17 TROUBL ESHOOTI NG AND ROUT INE MAINTENANCE Black toner marks a cross the page The drum uni t may be dama ged. P ut in a new drum un it. (See Repla cing the dr um u nit on page 12- 30.) Make sure that you us e paper th at m eets our spec ifica tion s. (See A bout paper on p age 2-1 .) If you use label sheet s for l aser p rinters , the g lue[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 18 Com patibilit y If y ou are hav in g dif f ic ul ty sen di ng or re c eiv in g a f ax du e to pos si b le int erfe renc e on the ph one lin e, we reco mmend t hat you ad just the Equalization fo r compatibilit y with your phone line. The MFC adju sts the mode m spee d f or fax o per at ion s . 1 Pres[...]

12 - 19 TROUBL ESHOOTI NG AND ROUT INE MAINTENANCE Packi ng and shippin g the MFC When ev er yo u tran spor t the MFC , use the p ack ing m ater ials that came with yo ur m a chine. If you do n o t pack t he MFC cor r ectly, yo u may void your wa rranty. 1 Turn the MFC power switch o ff. 2 Un plug t he M FC fr om th e t eleph one wall s ocket . 3 U[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 20 7 Pl a ce t he dr um u ni t a nd to ne r c ar tr i dge a s se mbl y int o th e p las ti c bag and s eal th e ba g. 8 Close the fron t cov er. F o ld down the fa ce-dow n o utput tray flap. Rem ove the tel eph one lin e cord, AD F doc ument ou tput supp ort and AD F do c ume nt supp or t, 9 W rap th e[...]

12 - 21 TROUBL ESHOOTI NG AND ROUT INE MAINTENANCE 10 Pac k t he d ru m u ni t a nd t o ner ca rtr i dg e as s em bly , t el ep hon e li ne co r d, AC cor d, and pr inted mat erial s in the ori ginal carto n as sho wn be l ow : 11 Clo s e th e car ton an d t ap e it sh ut.[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 22 Routine m aintenanc e Cl eaning th e scanne r 1 Turn th e MFC power switc h off and unpl ug the M FC fr om the AC outl et. 2 Li ft the cont ro l pa nel cov er. 3 C lea n th e wh i te ba r and th e gl ass cov er . M ois ten a sma ll piec e of clea n so f t, l int -f re e cl oth w it h is opr op yl alc[...]

12 - 23 TROUBL ESHOOTI NG AND ROUT INE MAINTENANCE C lea nin g th e pr in ter Caution ■ Do not us e is opr op yl alc oh ol t o re m ove di rt fr om t he co ntr ol pane l. It may crack the p ane l. ■ Do not us e is opr op yl alcoh ol to c le an t he las er sca nn er w in do w. ■ Do not touc h the scann er w indo w wi th yo ur fin ger s. ■ Th[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 24 3 Gently clean the scanner window by wiping i t with a clean soft dry cloth. Do not us e is o pro pyl al coho l . Cl eaning the dr um un it We r ecom men d plac ing t he dr um u nit and tone r car tri dge a ssemb ly on a cloth or large disposable pape r to avoid spilling and scattering tone r. 1 Cle [...]

12 - 25 TROUBL ESHOOTI NG AND ROUT INE MAINTENANCE Caution If t h e b lue ta b is not a t Hom e posi tion ( ▼ ), printed pages ma y have vertical stri p es. 3 Rei ns t all t he dru m uni t a nd t on er ca rt ridg e a sse m bly in to th e MFC. (See Repl acin g th e drum uni t o n pa ge 12-3 0. ) 4 Close the front cover . 5 Pl ug in th e po w er co[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 26 Ho w to re pla ce the tone r car tr id ge WARNI NG Just a fter yo u use the M F C , so me in ternal part s of the MFC will be ext re mely HOT! So , n ever touc h t he shad ed par ts s ho wn in t he illustratio n. 1 Op en t he fr ont cov e r and pu ll out t he drum unit . Caution ■ P l ac e the drum[...]

12 - 27 TROUBL ESHOOTI NG AND ROUT INE MAINTENANCE 2 Hol d d ow n th e l o ck lev e r on t he righ t an d p ull t h e t on er c a rt rid ge out of th e dr um uni t. Caution H and le the to ne r c art ri d ge car efu l ly . If to ne r sc at te rs on y o ur ha nd s or clothes, immediate ly wipe it off o r wash it with cold water. 3 Unp ac k t he new [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 28 4 Ge nt ly ro c k t he t on er car tr idg e fr om side to side five o r six tim e s to di st ri but e t he t on er evenl y in side th e c ar tri dg e. 5 R emo ve th e pr ot ect iv e co ve r. 6 Insert the n ew t oner cart ridge in the d rum un it until it clicks into pla ce. If you put it in proper ly[...]

12 - 29 TROUBL ESHOOTI NG AND ROUT INE MAINTENANCE 7 Cle an the pri m ary cor ona w ire ins ide th e dr um un it by gen t ly slidi ng the bl ue tab from righ t to l eft sever al times. Ret urn the bl ue tab to th e Home po si ti on ( ▼ ) b ef or e rei ns tal li ng t he dru m unit and to ner cartrid ge ass embly. 8 Re insta ll the dr um un it and [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 30 Re placi ng the drum uni t Th e MFC use s a dr um un it t o c r eat e pr int imag es on pap er. I f the LCD s h ows Ch an ge Dr um S oo n , th e dr um un it is nea r th e en d o f its l ife and it is time to pu rcha se a new one ( DR-30 00 ). Eve n if th e LC D show s Ch an ge Dr um S oo n , y ou ma [...]

12 - 31 TROUBL ESHOOTI NG AND ROUT INE MAINTENANCE Follow these steps to replace the drum unit: 1 Pr ess th e cov e r r el ease but t on and th en ope n t he fro nt cov er . 2 Rem ov e the ol d d rum un it an d t o ner car tr i dg e a ss emb ly . Pl ace it on a dro p cl oth o r di sp os ab le p ape r t o avo i d sc att eri n g ton er. Caution To pr[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 32 3 H old do wn t he loc k le ver o n th e ri ght a nd pu l l t he tone r car tr i dg e out o f t he dr um u nit . (S ee R ep lac in g t he t one r c a rt ridg e on pa ge 1 2- 25.) 4 W ait to un pack the new dr um un i t unt il immed i at el y bef ore i nst all i ng it. Pla c e the o l d dr um un it in[...]

12 - 33 TROUBL ESHOOTI NG AND ROUT INE MAINTENANCE C hecki ng the dru m life You c an se e t he p erc e nt ag e of t he drum ’s life th at rem ai n s av ail a ble . 1 Press Men u , 2 , 0 , 3 . 2 For two s econ ds , th e LCD show s t he av ailab le pe rcen tage of d rum life. Pa ge C o unte r You c an s e e num be r of to ta l pa ge s, c op y pag [...]

OPTIONAL ACCESSORIES 13 - 1 13 Memo ry board The memo r y bo ard i s i nst all ed o n t he mai n cont ro ll er boa rd in s ide th e MFC . Whe n y ou add th e op ti on al mem ory bo ar d, i t in cr eas es th e pe rf or man ce fo r bo th copi er an d p rint e r ope r a tio ns . Opti onal accessor ies Option al Memory 32 M B TECH WORK S 1245 7-0 001 6[...]

13 - 2 O PTIONAL ACCESSORIES I nsta lling th e op tio nal m e mory b o ard WARNI NG ■ DO NOT t ou c h the s u rfa ce of t he main b oa rd w it hi n 15 mi nu te s aft er tur ning off the po wer . ■ Befor e i nsta llin g the opt ional me mory boar d, m ake sure ther e a r e no fa xes i n the memo ry. ■ DO NOT u npl ug any int e rna l c onn ect [...]

OPTIONAL ACCESSORIES 13 - 3 3 U npa ck th e DI MM and ho ld i t by th e ed ge s. WARNI NG DI MM bo ard s can be dam ag ed b y e ven a sma ll amo un t of st ati c el ect ri ci ty . Do not touc h the m em ory chi ps or t he b oa rd s ur fa ce. Wear an anti st a tic w ri st s tr ap whe n yo u i nst all or r emo v e t he boar d. If you do not ha ve an [...]

13 - 4 O PTIONAL ACCESSORIES Network (LAN) bo ard When yo u ad d the opt i on al N etwor k (L AN) B oar d ( NC-9 100h ), you can conn ect y our M FC in to th e ne twork t o us e the Int ernet FAX , N et work S cann er , Ne two r k Pr i nt er a nd Ne tw ork Man ag eme nt oper ati ons. WARNI NG DO N OT t ouch the su rface of th e ma in bo ard withi n[...]

OPTIONAL ACCESSORIES 13 - 5 Bef ore st artin g inst alla tio n Be c aref ul w hen handl ing t h e N C-91 00h. The re ar e m any d elic ate el ect ron i c co mp one nt s th at are s usc ep ti bl e to dam a ge fr o m sta ti c ele ctric ity. To av oid such dama ge, u se th e f ollowi ng prec aution s wh en ha ndli ng th e bo ard. ■ Le ave the NC -91[...]

13 - 6 O PTIONAL ACCESSORIES St ep 1: Ha rdwa re inst alla ti on WARNI NG ■ DO NOT t ou c h the s u rfa ce of t he main b oa rd w it hi n 15 mi nu te s aft er tur ning off the po wer . ■ DO NOT u npl ug any int e rna l c onn ect or s . ■ Turn the MFC power switc h off, before inst alling (or removin g) the NC- 91 00 h bo ard . 1 Disco nnect t[...]

OPTIONAL ACCESSORIES 13 - 7 3 Lo os en th e tw o sc rew s, an d the n r e move the met al c o ver p lat e. 4 Pl u g th e N C- 91 00 h in t o co nn ec tor P1 lo cat ed on t he m a in bo ard as s how n in th e ill ustr ation (pre ss fir mly ) an d s ecur e the NC-9 100h with the two screw s. 5 Put th e m etal s hiel d pla te ba ck on and secu re it w[...]

13 - 8 O PTIONAL ACCESSORIES St ep 2: Co nnec ti ng th e NC -9100 h to an U nshie lded T wis ted P air 10B ASE- T or 100BASE-TX Ethe rnet Netwo r k To c on ne ct t h e NC -9 10 0h to a 10B A SE- T or 10 0B AS E-T X Net wo r k, you must have an Unshielded Twist Pair Cable. One side of the cable must be c onne cted t o a fr ee po rt on your Ethe rnet[...]

OPTIONAL ACCESSORIES 13 - 9 LED No light: If both of the tw o LE Ds are off, t hen t he pr int s erve r is no t conn ect ed to th e ne twork. Link/Speed LED is ora nge : Fast Ethernet This Link/Speed LED will be orange if the print server is connected to a 1 00B AS E TX F ast Et he rne t net wor k . Link/Speed LED is gre e n: 10 BASE T E thernet Th[...]

13 - 10 OPTI ONAL ACCESSORIES Pa pe r Tr ay #2 You c an purc hase the Pape r Tra y #2 acc essor y ( LT- 5000 ) to use a s a t hird pape r sou rce. Tray #2 h old s up t o 250 shee ts of 80 g/m 2 pape r. Paper Tray #2 Holds approx. 250 she et s of 80 g/m 2 Basis W ei ght 60 to 105 g/m 2 Moistu r e Content 4% to 6% by we i ght We R ecommend: Cut sh ee[...]

GLOSSARY G - 1 G ADF (Automatic Document Feeder) The or ig ina l do c ume nt can be pl a ced in th e AD F and sca nne d o ne p ag e at a t ime automati cally. Automatic Redial A fe at ur e t ha t enab l e s yo ur MF C t o re di al th e la s t fax numb er if the f ax d id no t go throug h be caus e th e lin e was busy. Auto Reduction Reduces t he si[...]

G - 2 GLOSSARY C ont r ast Settin g to compen sate for da r k or lig ht origin al docu men t s, by ma ki ng faxe s or cop ies of dar k ori gin al do c ume nts ligh t er an d li g ht ori gin al do c ume nts dar k er. C over Pa ge Pr int s a pa ge at t he ot he r par ty ’ s f ax ma ch ine th at cont a ins th e sen de r an d re ci pi ent ’ s na me[...]

GLOSSARY G - 3 Fax/Tel You c an rece ive fa xes an d telep hone calls. D o not use this mod e if you ar e usin g a tel eph one an swer ing dev ice (TA D). Fax tones The s ign als se nt by s en din g a nd r ec ei vi ng fa x ma c hin es while communicating infor mation. Fine resolution Resol ut ion i s 2 03 x 1 96 dp i . It i s us ed f or s mall pr i[...]

G - 4 GLOSSARY Ov er se as Mod e Makes te mporary ch anges to the fax tones to acc ommo da t e noi se an d s tat ic on o ver se as ph one l ine s. Pau se Al lows you to p l ace a 3. 5 sec o nd d ela y in th e di al li ng s eque nce st ored on Spee d-Dial nu mbers. Pre ss Red ial/Pause as many tim es as need ed fo r lon ger paus es. Photo resolution[...]

GLOSSARY G - 5 Standard re s olution 203 x 98 d pi . It i s us ed fo r reg ul ar si ze t ex t and quicke st transmission. Station ID The s tor ed inf or mat io n th at ap pe ars on th e top of fax ed page s . It i nc lud es the s e nd er’s na me a nd fa x n umb er. Super f ine resolution 2 03 x 392 d pi . Be st f or ver y sma ll pr int and lin e [...]

S - 1 SPECIFIC ATIONS S Product d escription The MFC -8220 is 5 i n 1 Mul ti-Fun ction Cent er: P rinte r, Co pie r , Scanner, Fa x, and PC Fax (via yo u r PC ) . Ge nera l Spe cificat ions Memor y Cap ac ity 32 MB Opt iona l M emory 1 DI MM slot; Memory expan dable up to 160 MB via 64 MB or 128 M B DIMM Automa tic Document Feeder (ADF) Up to 30 sh[...]

SPECIFICATIONS S - 2 Print media Copy Gen eral (continued) Tempe rature Operating: Stor age: 10 - 32.5 °C 0 - 40 °C Humidity Operati ng: Stor age: 20 to 80% (without conden sati on) 10 to 90% (without conden sati on) Paper Input Paper Tray ■ Pa per type: Plain paper, r ecycled p aper an d transpa rencies, envelopes ( M anual Feed Tray) ■ Pa p[...]

S - 3 SPECIFIC ATIONS Fax Compat ibil it y I TU-T G r oup 3 Coding Sy st em MH/ MR/ MMR/J BIG Modem Sp eed 33600-24 00 bps Autom at ic Fall back Orig inal Siz e ADF W idth: 14 8 mm to 216 m m ADF Height: 100 mm to 356 mm Scanning Width 207. 26 mm Printing Width 207.26 mm Gray Scale 256 levels Polling Types S t andar d, Secure, Timer , Sequ enti al [...]

SPECIFICATIONS S - 4 Scanner Color / Monochrom e Mo noc hrome TWAIN Complia nt Yes (Windows ® 95/98/98SE/M e/ 2000 P r ofes sional and W indows NT ® Wor kstation Ve rsion 4. 0) Mac OS ® 8. 6-9.2/Mac OS ® X 10.2.1-10.3 or greater WIA Compliant Yes (Window s ® XP) Resolution Up to 9600 × 9600 dpi (interp ol ated)* Up to 300 × 600 dpi (optical [...]

S - 5 SPECIFIC ATIONS Printer Interfac es Emulation PCL6 (Br other Printing System for Windows ® emulation m ode of HP Lase r Je t ) and BR-Scr ipt (Po stS cri pt ® 3 ™ la nguage emulation) Prin ter Dr ivers Windo ws ® 95/98/98 SE/Me/2000 Profe ssional/XP and Wind ows NT ® Workstation Ver sion 4.0 driver supporti ng Brother Nativ e Compressi [...]

SPECIFICATIONS S - 6 Comp uter requ irements Minimum Sys tem Requir ements Comput er Plat form & Operati ng System V ersi on P ro ces so r Min imum S peed Min i mu m RAM Reco mme nde d RAM Avai lable H ar d Dis k Spac e Driver A p plicati on Soft wa re * 1 Windows ® O per ati ng Syste m 95, 98, 98S E Penti um 7 5MHz 24 MB 32 MB 80 MB 100 M B M[...]

S - 7 SPECIFIC ATIONS Consum able items Toner Ca rtridge Life Ex p e ct a n cy TN-3030: St andard Toner C artridge - Up to 3,50 0* pages TN-3060: Hi gh Y i eld Toner Car tridge - Up to 6,700* pages *(when pr i nting letter size or A4 pap er at 5% print covera ge) Toner life expectancy will vary depend i ng upon t he type of average print job. Drum [...]

SPECIFICATIONS S - 8 Network (LAN) board (N C-9100h) Opti on When you add the optional Ne twork ( LAN) B oard (NC - 9100h) , you can connec t your MFC i nt o the networ k t o use the Internet FAX, Netw or k Scanner , Netw ork Printer and Network Managem ent softw are opera t ions for smal l workgr oups. SMTP/ POP3 E-mail Services ar e required for [...]

I - 1 I NDEX I A Access codes, storing and dia lling . ....... ........ ....... ....... 7 - 7 ADF ( auto mat i c docu men t feed er) . ....... ........ ....... ....... 2-8 ADF co ver .... ........ ....... ..... 1 2-4 Answering machine (TAD) conn ecti ng ..... ....... ........ . 1-11 Aut o Di al nu mbe rs stor ing . ....... ........ ....... ....... [...]

INDEX I - 2 D Da te and Time ..... ....... ........ 4-1 De laye d Bat ch Tra nsmissio n ...... ....... ...... 6-18 De l aye d Fax ..... ........ ....... .. 6-17 Diallin g a pa use .. ....... ........ ....... .... 7-8 access cod e s and c r edit card number s ...... ....... .... 7-7 auto matic f ax redia l .......... 6-7 Grou ps ....... ....... ....[...]

I - 3 I NDEX man u al .... ........ ....... ....... 6 - 3 over seas . ........ ....... ..... 6-16 Real Time Tran smission .... ........ ... 6-8 reso l utio n ........ ....... ....... 6-6 Fax/T el mode ....... ....... ....... 5-1 ans wer i ng a t e xte ns io n ph ones ..... ........ ....... ....... 5 -9 doub l e- ring i n g (vo ice calls) ...... ...[...]

INDEX I - 4 Phon e l in e conne ctions ... ........ ....... .. 1-12 diff i cul ties ... ....... ....... .... 12 -11 multi -line (PBX ) ..... ... ...... 1 - 16 set ... ....... ....... .... ....... ........ 4-5 Polling sendin g ....... ....... ....... ...... 6-18 Pow er failu re . ........ ....... ....... ........ 3-1 save . ....... ....... ........ [...]

I - 5 I NDEX Shi pp ing t h e MFC ....... ... ........ ....... ..... 11-6, 12-19 Slee p Time ....... ....... ........ . 4 -10 Sockets EXT. socket exter nal te lephone ..... . 1- 10 TAD (ans wering machin e) .... ........ ....... ....... ........ . 1- 11 Spee d-D ial chan ging . ....... ....... ........ ... 7-4 stor ing . ....... ........ ....... ..[...]

REMOTE RETRIEVAL ACCESS CARD R - 1 R If you plan to r e c e ive fax me ssages while aw ay fro m your MFC, carrying the Remote Re trieval Access Card printed below will serv e as a c onve ni ent rem i nde r of the ret rie va l pro c edu re s . Sim ply cu t out the c ard an d fold it to fi t your wa llet or organ izer . Keepi ng it han dy wi l l hel [...]

R - 2 REMOTE RETRIEVAL ACCESS CARD Press Menu , 2 , 5 , 2 . When you are at the machine: fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Select Fax Storage , press 6 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote fax machi[...]

This machine is approv ed for use in the country of purchase only , local Brother companies or their dealers will only suppor t machines purchased in their own countries. UK/IRE/SAF/P AN NORDIC[...]