Canon C3200 manual

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Color imageRUNNER C3200 Sending Guide[...]

Manuals for the Machine The manuals f or this machine are divided as f ollows. Please ref er to them for detailed inf ormation. The manuals supplied with optional equipment are included in the list below . Depending on the system configuration and product purchased, some manuals ma y not be needed. Guides with this symbol are printed manuals. CD-R[...]

• Fax Driver Installation and Instructions Fax Driver Guide CD-ROM The machine illustration on the cov er may diff er slightly from your machine.[...]

How This Manual Is Organized Introduction to Sending Functions Basic Sending Methods Basic Scanning Features Special Scanning Features Sending Documents Receiving Documents Checking/Changing the Send/Receive Status Customizing Communications Settings Storing/Editing Address Book Settings System Manager Settings Printing Communication Reports Troubl[...]

v Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi How T o Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

vi Specifying a File Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13 Specifying a User Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32 Using the One-T ouch Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-34 Using the F a vorites Buttons . . . [...]

vii Erasing Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-40 Chapter 5 Sending Documents Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Sending an E-Mail Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

viii JPEG Compression Ratio for Color Send Jobs . . . . . . . . . . . . . . . . . . . . . . . 8-6 Handling Documents That Fail to Be Forwarded . . . . . . . . . . . . . . . . . . . . . . 8-8 Number of Retry Attempts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10 Standard Send Settings . . . . . . . . . . . . . . [...]

ix Storing Received I-Fax Documents in Memory . . . . . . . . . . . . . . . . . . . 10-13 Memory Lock Star t Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-14 Memory Lock End Time Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-18 Manage/Access to Address Book . . . . . . . . . . . . . . . . . . .[...]

x Send TX Repor t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-3 Activity Repor t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-5 F orwarding Conditions List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-7 Registered[...]

xi Preface Thank you f or purchasing the Canon Color imageRUNNER C3200. Please read this manual thoroughly bef ore operating the machine in order to f amiliarize yourself with its capabilities , and to make the most of its man y functions. After reading this manual, store it in a saf e place f or future reference . How T o Use This Manual Symbols U[...]

xii Displays Used in This Manual Screen shots of the touch panel displa y used in this manual are those taken when the Color imageR UNNER C3200 has the f ollowing optional equipment attached to it: the Feeder (D ADF-K1), Color Universal Send Kit, Resolution Switching Board, Color Network Multi-PDL Printer Kit, Saddle Finisher-N2, and Cassette Feedi[...]

xiii Illustrations Used in This Manual Illustrations used in this manual are those displa yed when the Color imageR UNNER C3200 has the f ollowing optional equipment attached to it: the F eeder (D ADF-K1), and Cassette F eeding Unit-X1. Abbreviations Used in This Manual In this manual, product names and model names are abbre viated as follows: Micr[...]

xiv Legal Notices T rademarks Canon, the Canon logo , and imageR UNNER are trademarks of Canon Inc. Adobe and Acrobat are trademarks of Adobe Systems Incor porated. Mac OS is a trademark of Apple Computer , Inc. IBM and OS/2 are trademarks of Inter national Business Machines Corporation. Microsoft, MS-DOS, Windows, and Windows NT are registered tra[...]

xv Copyright Cop yright 2003 by Canon Inc. All r ights reserved. No par t of this publication ma y be reproduced or transmitted in an y f or m or by an y means, electronic or mechanical, including photocop ying and recording, or b y any inf or mation storage or retrie val system without the prior written per mission of Canon Inc. Disclaimers The in[...]

xvi[...]

CHAPTER 1-1 1 Introduction to Sending Functions This chapter is an introduction to the Send function. What This Machine Can Do . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Overview of the Color imageR UNNER C3200 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5 Things Y ou Mu[...]

What This Machine Can Do 1-2 Introduction to Sending Functions 1 What This Machine Can Do The Color imageR UNNER C3200 is pack ed with v arious send functions. Diverse Sending Methods Y ou can easily scan paper documents and send them to one or multiple recipients through e-mail or I-f ax, bringing to your work environment increased efficiency in [...]

What This Machine Can Do 1-3 Introduction to Sending Functions 1 Flexib le Scan Features This machine off ers a variety of conv enient scanning f eatures, such as the scanning of two-sided and book originals, as well as the ability to merge and send documents that are scanned separately . Y ou can also set the e xposure, color mode, and document si[...]

What This Machine Can Do 1-4 Introduction to Sending Functions 1 Receiving I-Fax es in Memory Received I-f ax documents can be stored in the Memor y RX Inbo x instead of being printed out. Y ou can check the sender inf or mation and the number of pages that each document contains bef ore printing it or f orwarding it to another destination. Receivi[...]

Overview of the Color imageRUNNER C3200 1-5 Introduction to Sending Functions 1 Over view of the Color imageRUNNER C3200 If you press [Send], the Send Basic F eatures screen appears. The Send function enables y ou to scan documents, and send them to specified destinations via e-mail or I-f ax, sav e them to a file ser v er , or store them in an i[...]

Overview of the Color imageRUNNER C3200 1-6 Introduction to Sending Functions 1 IMPOR T ANT • Y ou can use the sending functions of the Color imageR UNNER C3200 only if the optional Color Image Reader-C1 is attached. If the optional Color Image Reader-C1 is not attached, you cannot use an y sending function, and therefore , this guide is not nece[...]

Overview of the Color imageRUNNER C3200 1-7 Introduction to Sending Functions 1 ➞ See p. 5-41 Press to recall pre viously set send jobs including the destinations, scan settings, and send settings. (See "Job Recall," on p . 5-41.) ➞ See p. 3-5 Press to scan both sides of the original. (See "T wo-Sided Originals," on p . 3-5.[...]

Overview of the Color imageRUNNER C3200 1-8 Introduction to Sending Functions 1 ➞ See p. 2-34 Press to recall the destinations stored in a one-touch button. (See "Using the One-T ouch Buttons," on p . 2-34.) ➞ See p. 2-2 Press to specify addresses not stored in the Address Book. (See "Using the New Address T ab ," on p. 2-5.[...]

Overview of the Color imageRUNNER C3200 1-9 Introduction to Sending Functions 1 ➞ See p. 4-34 Press to store or erase a scan mode. (See "User Preset K eys ," on p . 4-34.) Press [ ] or [ ] to manually control the scan e xposure. Press [A] to select or cancel the automatic e xposure control. (See "Scan Exposure and Original T ype Se[...]

Things You Must Do Before Using This Machine 1-10 Introduction to Sending Functions 1 Things Y ou Must Do Before Using This Machine This section describes the impor tant setting registrations and procedures that must be done bef ore the machine is used for sending oper ations. IMPOR T ANT • If you attempt to use the machine without register ing t[...]

Things You Must Do Before Using This Machine 1-11 Introduction to Sending Functions 1 • Destination Name - If you send an original and select a destination from the Address Book, the stored destination's name appears on the sending record. (See "Stor ing New Addresses ," on p . 9-5.) • P age Number - The current page number out o[...]

Things You Must Do Before Using This Machine 1-12 Introduction to Sending Functions 1 1 Press (Additional Functions) ➞ [Timer Settings]. 2 Press [Date & Time Settings].[...]

Things You Must Do Before Using This Machine 1-13 Introduction to Sending Functions 1 3 Enter the current date (month, da y , y ear) and time using - (numeric ke ys). Enter the month and the day using four digits. Enter all four digits of the year , and the time in 24-hour notation as four digits without a space. Examples: May 6 ➞ 0506 7:05 a.m. [...]

Things You Must Do Before Using This Machine 1-14 Introduction to Sending Functions 1 NO TE • The def ault setting is 'GMT -5:00'. • Eastern Time (US/Canada): GMT -5:00 • Central Time (US/Canada): GMT -6:00 • Mountain Time (US/Canada): GMT -7:00 • P acific Time (US/Canada): GMT -8:00 • If the desired time z one is not displa [...]

Things You Must Do Before Using This Machine 1-15 Introduction to Sending Functions 1 ❑ Press [End Date] ➞ make the settings in the same w a y as [Star t Date] ➞ press [OK]. NO TE • If you set Da ylight Saving Time, the machine automatically sets the standard time of the machine one hour f orward at the specifi ed date and time. • The de[...]

Things You Must Do Before Using This Machine 1-16 Introduction to Sending Functions 1 Registering Sender Names Y ou can register any name as the sender's name, such as the section or depar tment's name, or an individual's name . If each user registers their personal name as a sender name, the y can select their sender name to replace[...]

Things You Must Do Before Using This Machine 1-17 Introduction to Sending Functions 1 2 Press [TX Settings] under <Common Settings>. 3 Press [Sender's Names (TTI)]. NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting.[...]

Things You Must Do Before Using This Machine 1-18 Introduction to Sending Functions 1 4 Select the number under which y ou want to register the sender's name ➞ press [Register/Edit]. Y ou can store up to 99 sender names (01 to 99). If the desired number is not displayed, pr ess [ ▼ ] or [ ▲ ]. Y ou can also enter and specify the number u[...]

Things You Must Do Before Using This Machine 1-19 Introduction to Sending Functions 1 NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • T o delete all of the entered char acters, press (Clear). 6 Press [Done] repeatedly until the Send Basic Features screen appears. Regist[...]

Things You Must Do Before Using This Machine 1-20 Introduction to Sending Functions 1 2 Press [Unit Name]. NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Enter a name ➞ press [OK]. Y ou can enter up to 24 characters for the unit's name. T o cancel registering the unit's name,[...]

Things You Must Do Before Using This Machine 1-21 Introduction to Sending Functions 1 4 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

Flow of Sending Operations 1-22 Introduction to Sending Functions 1 Flow of Sending Operations This section describes the flow of basic sending operations . NO TE • Bef ore using the Send function, it is useful to read the f ollowing topics: - Main po wer and control panel po wer (See Chapter 1, "Bef ore Y ou Star t Using This Machine,"[...]

Flow of Sending Operations 1-23 Introduction to Sending Functions 1 NO TE F or instructions on using the optional Card Reader-D1, see Chapter 3, "Optional Equipment," in the Ref erence Guide . ● If the message <Enter the Department ID and Pass wor d using the numeric ke ys.> appears: ❑ Press [Dept. ID] ➞ enter the Depar tment [...]

Flow of Sending Operations 1-24 Introduction to Sending Functions 1 3 Place y our originals. NO TE F or instructions on placing your originals, see "Placing Originals ," on p . 1-35. 4 Specify the destinations. NO TE • A maximum of 256 destinations can be specifi ed at the same time . (Out of the 256 destinations, 64 ne w addresses , i[...]

Flow of Sending Operations 1-25 Introduction to Sending Functions 1 ● If a destination is stored in the Address Book: ❑ Press [Address Book/Ser v er] ➞ select the desired destination. (See "Using the Address Book," on p . 2-2.) ● If a destination is not stored in the Address Book: ❑ Press [New Address] ➞ select a sending metho[...]

Flow of Sending Operations 1-26 Introduction to Sending Functions 1 ● If a destination is stored in a One-T ouch Button: ❑ Press [One-touch Buttons] ➞ select the one-touch button that contains the desired destination. (See "Using the One-T ouch Buttons," on p . 2-34.) ● If a destination is stored in a Fa v orites Button: ❑ Press[...]

Flow of Sending Operations 1-27 Introduction to Sending Functions 1 ● If y ou want to specify a destination using a server: ❑ Press [Address Book/Ser v er] ➞ search through the director y listing on the ser v er (LD AP) to specify the destination. (See "Using a Ser ver ," on p. 2-38.) NO TE A maximum of 64 ne w addresses and address[...]

Flow of Sending Operations 1-28 Introduction to Sending Functions 1 5 Press the Scan Settings drop-do wn list ➞ select a scan setting. If you do not see the desired scan setting, pr ess [ ▼ ] or [ ▲ ] to scroll thr ough the list. T o change the Scan mode settings, select [Option] from the Scan Settings drop-down list, and adjust the settings.[...]

Flow of Sending Operations 1-29 Introduction to Sending Functions 1 6 Press [Send Settings] ➞ enter the send settings ➞ press [Done]. NO TE F or instructions on specifying the Send Settings, see "Sending Methods ," on p . 5-2.[...]

Flow of Sending Operations 1-30 Introduction to Sending Functions 1 7 Press the File Format drop-do wn list ➞ select a file format. This part of the procedure is not necessary if any one of the following is true: - An I-fax address is specified as the destination - A User Inbox is specified as the destination - A Fax number is specified as th[...]

Flow of Sending Operations 1-31 Introduction to Sending Functions 1 NO TE • F or more inf or mation on the diff erent file f ormats, see "File F or mats," in the Glossary on p. 13-12. • If [PDF (Compct)] is selected as the File F or mat, set the JPEG Compression Ratio in TX Settings in Comm unications Settings (from the Additional Fu[...]

Flow of Sending Operations 1-32 Introduction to Sending Functions 1 NO TE • T o displa y [Access Number], set the Access Number Management to 'On'. T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Acce[...]

Flow of Sending Operations 1-33 Introduction to Sending Functions 1 10 If y ou want to cancel sending, press (Stop). NO TE • Y ou can press the (Stop) button to cancel a send job that is being scanned. • F or instructions on canceling a send job , see "Canceling a Job ," on p. 1-42. • Y ou can also cancel a send job from the System [...]

Flow of Sending Operations 1-34 Introduction to Sending Functions 1 13 If Department ID Management is set, press (ID). NO TE F or instructions on using Depar tment ID Management, see Chapter 6, "System Manager Settings," in the Reference Guide .[...]

Placing Originals 1-35 Introduction to Sending Functions 1 Placing Originals Y ou can use the Color imageR UNNER C3200 to scan originals only if the optional Color Image Reader-C1 and Platen Cov er T ype G are attached, or if the optional Color Image Reader-C1 and F eeder (D ADF-K1) are attached. Place your originals on the platen glass or in the f[...]

Placing Originals 1-36 Introduction to Sending Functions 1 Orientation Y ou can place an original either ver tically or horizontally . Alwa ys align the top edge of your original with the bac k edge of the platen glass (by the arrow in the top left corner), or the back edge of the f eeder . NO TE • If the top edge of the original is not aligned w[...]

Placing Originals 1-37 Introduction to Sending Functions 1 Platen Glass Y ou should use the platen glass when scanning bound originals (such as books and magazines), originals on heavy or lightweight paper , and transparencies into memor y . Y ou should also place the original on the platen glass when you w ant to scan an 11" x 17" origin[...]

Placing Originals 1-38 Introduction to Sending Functions 1 The surface of the original that you want to scan must be placed face down. Align the top edge of your original with the back edge of the platen glass (by the arrow in the top left corner). Place books and other bound originals on the platen glass in the same way . NO TE When you are enlarg[...]

Placing Originals 1-39 Introduction to Sending Functions 1 IMPOR T ANT • If you are placing the original on the platen glass , the size of the original is detected after the f eeder/platen cov er is closed. Be sure to close the f eeder/platen co ver bef ore scanning. • If the original contains fine te xt or print, such as a map , the machine m[...]

Placing Originals 1-40 Introduction to Sending Functions 1 Feeder (DADF-K1) (Optional) Y ou should use the feeder when y ou want to scan se veral originals at the same time. Place the originals in the feeder and press (Start). The machine automatically f eeds the originals onto the platen glass and scans them into memor y . T wo-sided or iginals ca[...]

Placing Originals 1-41 Introduction to Sending Functions 1 2 Neatly place y our originals with the side to be scanned face up in the original supply tra y . Place your originals as far into the feeder as they will go, until the Original Set indicator is lit. IMPOR T ANT • Do not add or remo ve originals while the y are being scanned. • When sca[...]

Canceling a Job 1-42 Introduction to Sending Functions 1 Canceling a Job This section e xplains how to cancel a send job in se v eral wa ys. Using the T ouch Panel Display Y ou can cancel a send job by pressing [Cancel], when the job has been scanned with the optional Color Image Reader-C1 attached. 1 Press [Cancel] on the screen shown belo w , whi[...]

Canceling a Job 1-43 Introduction to Sending Functions 1 Using the Stop Key Y ou can cancel a send job by pressing (Stop), when the job has been scanned with the optional Color Image Reader-C1 attached. NO TE Y ou can press (Stop) only to cancel a send job that is being scanned. 1 Press (Stop). The send job is canceled. 2 Remove y our originals.[...]

Canceling a Job 1-44 Introduction to Sending Functions 1 Using the System Monitor Screen Y ou can cancel a send job while it is waiting to be processed, or while it is being sent. 1 Press [System Monitor]. 2 Press [Send].[...]

Canceling a Job 1-45 Introduction to Sending Functions 1 3 Press [Status]. 4 Select the job to be canceled ➞ press [Cancel]. If the job that you want to cancel is not displayed, press [ ▼ ] or [ ▲ ] to scroll through the list. Y ou cannot select multiple jobs and cancel them all at once. Select and cancel one job at a time. If a job is in the[...]

Canceling a Job 1-46 Introduction to Sending Functions 1 5 Press [Y es]. If you do not want to cancel the send job, press [No]. The message <Canceling...> appears f or approximately tw o seconds on the touch panel displa y . The send job is canceled. NO TE The canceled job is displa y ed as <NG> (No Good) on the Log screen. 6 Press [Don[...]

CHAPTER 2-1 2 Basic Sending Methods This chapter describes how to specify , check, change, and er ase destinations. Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Specifying Destinations 2-2 Basic Sending Methods 2 Specifying Destinations This section describes how to specify a destination f or a send job . Y ou can select a destination stored in the Address Book or a one-touch button, or specify a ne w address altogether . Y ou can also recall the destinations and settings stored in the f av orites buttons [...]

Specifying Destinations 2-3 Basic Sending Methods 2 2 Select the desired destination from the Ad dress Book. ● If Access Number Management is set to 'On', and y ou want to select a destination that is stored with an access number or in a priv ate address book: ❑ Press [Access Number]. ❑ Enter the access number using - (numeric ke ys[...]

Specifying Destinations 2-4 Basic Sending Methods 2 ❑ Select the destination ➞ press [OK]. ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination ➞ press [OK]. Y ou can select multiple destinations. Press the alphabet keys (e.g[...]

Specifying Destinations 2-5 Basic Sending Methods 2 The selected destination appears on the Send Basic F eatures screen. NO TE • T o displa y [Access Number], set Access Number Management to 'On'. T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [[...]

Specifying Destinations 2-6 Basic Sending Methods 2 Specifying an E-Mail Address This mode enables y ou to specify a new e-mail address . Y ou can enter an e-mail address directly from the ke yboard on the touch panel displa y . 1 Press [New Ad dress] ➞ [E-mail]. 2 Press [E-mail Address].[...]

Specifying Destinations 2-7 Basic Sending Methods 2 3 Enter the e-mail address ➞ press [OK]. Y ou can enter up to 128 characters for the e-mail address. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . NO TE F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref ere[...]

Specifying Destinations 2-8 Basic Sending Methods 2 Specifying an I-Fax Address This mode enables y ou to specify a new I-f ax address. Regardless of the distance and area, I-f ax helps you to reduce transmission cost b y making transactions via the Internet. Y ou can enter an I-fax address directly from the k eyboard on the touch panel displa y . [...]

Specifying Destinations 2-9 Basic Sending Methods 2 2 Press the Mode drop-do wn list ➞ select [Simple] or [Full]. [Simple]: Sends scanned data as an image via the Internet. [Full]: Sends scanned data as an image via the Internet, and enables you to receive a delivery confirmation message telling you whether your I-fax was sent successfully . NO [...]

Specifying Destinations 2-10 Basic Sending Methods 2 4 Enter the I-Fax ad dress ➞ press [OK]. Y ou can enter up to 128 characters for the I-Fax address. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref[...]

Specifying Destinations 2-11 Basic Sending Methods 2 6 Specify the receiving conditions of the destination ➞ press [OK]. The following conditions are always selected: - Paper Size: A4/L TR - Compression Method: MH (Modified Huffman) - Resolution: 200 x 100 dpi and 200 x 200 dpi The paper sizes L TR, LGL, and STMT are included in [L TR]. IMPOR T [...]

Specifying Destinations 2-12 Basic Sending Methods 2 7 Select [On] or [Off] for <Send Via Server>. [On]: Sends your I-fax documents via a mail server . This enables you to send documents to destinations via the Internet in the same way that you send an e-mail. [Off]: Does not send your I-fax documents via a server . Y ou can send large amount[...]

Specifying Destinations 2-13 Basic Sending Methods 2 8 Press [OK]. The selected modes are set, and the specified I-f ax address appears on the Send Basic F eatures screen. IMPOR T ANT The I-f ax address you just specifi ed is not stored in the Address Book. It is deleted once the document is sent. NO TE • T o vie w the detailed inf or mation of[...]

Specifying Destinations 2-14 Basic Sending Methods 2 ■ Using the Ke yboard Y ou can specify a file ser ver as the destination directly from the k eyboard displa yed on the touch panel displa y . Press [Host Name], [File P ath], [User], and [P assw ord] to specify the file ser v er settings. ■ Using the Bro wse Ke y (Windows (SMB)) If you sele[...]

Specifying Destinations 2-15 Basic Sending Methods 2 The following server protocols may be used: [FTP]: Select this protocol if you ar e sending documents to a computer running Sun Solaris 2.6 or later , Mac OS X or later , Internet Infor mation Server 4.0 under Windows NT Server 4.0, Internet Infor mation Services 5.0 under Windows 2000 Server , o[...]

Specifying Destinations 2-16 Basic Sending Methods 2 4 Enter the host name ➞ press [OK]. When FTP is selected as the server protocol, you can also specify a port number after the host name address by entering a colon (:) and the port number . Example: 192.168.100.50:21000 When FTP is selected as the server protocol, make sur e to enter the same p[...]

Specifying Destinations 2-17 Basic Sending Methods 2 6 Enter the fi le path ➞ press [OK]. Y ou can enter up to 128 characters for the file path. NO TE If you are sending to an imageW ARE Document Manager folder , enter the f older name set in imageW ARE Gatewa y . 7 Press [User].[...]

Specifying Destinations 2-18 Basic Sending Methods 2 8 Enter the user name ➞ press [OK]. Y ou can enter up to 24 characters when FTP or NetWar e (IPX) is selected as the server protocol for the user name. If 'Windows (SMB)' is selected as the server protocol, enter the r equired user name information in the manner shown below: - T o ent[...]

Specifying Destinations 2-19 Basic Sending Methods 2 9 Press [P assw ord]. Setting the password is optional. 10 Enter a passw ord ➞ press [OK]. Y ou can enter up to 24 characters (14 characters when Windows (SMB) is selected as the server protocol) for the passwor d. The pass word appears as asterisks (*****) on the file settings screen. NO TE I[...]

Specifying Destinations 2-20 Basic Sending Methods 2 11 Con fi rm y our settings ➞ press [OK]. The specified file ser v er address appears on the Send Basic Features screen. IMPOR T ANT The file server that you just specifi ed is not stored in the Address Book. It is deleted once the document is sent. NO TE • T o vie w the detailed inf or [...]

Specifying Destinations 2-21 Basic Sending Methods 2 ■ Using the Bro wse Ke y (Windows (SMB)) 1 Press [New Ad dress] ➞ [File]. 2 Press the Protocol dr op-down list ➞ select [Windows (SMB)].[...]

Specifying Destinations 2-22 Basic Sending Methods 2 3 Press [Bro wse]. IMPOR T ANT After turning the main power ON, y ou must w ait f or the time set in Star tup Time Settings to elapse bef ore pressing [Bro wse]. Network transmission is not possible until this star tup time has elapsed. T o access Star tup Time Settings, press (Additional Functio[...]

Specifying Destinations 2-23 Basic Sending Methods 2 5 Select the desired fi le server ➞ press [Down]. T o move up one level, press [Up]. If the desired file server is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desir ed file server . 6 If the Enter Network P asswor d screen is displa yed, enter your user name and network pass wo[...]

Specifying Destinations 2-24 Basic Sending Methods 2 ❑ Enter your user name ➞ press [OK]. Y ou can enter up to 128 characters for the user name. ❑ Press [P ass word] ➞ enter your netw ork password ➞ press [OK]. Y ou can enter up to 14 characters for the password. After pressing [OK], the passwor d that you entered appears as asterisks (**[...]

Specifying Destinations 2-25 Basic Sending Methods 2 ❑ Confirm your settings ➞ press [OK]. 7 Press [Down] ➞ select the f older on the speci fi ed server to which y ou want to send y our documents ➞ press [OK]. T o go down one level, press [Down]. T o move up one level, press [Up]. If the desired folder is not displayed, pr ess [ ▼ ] or [...]

Specifying Destinations 2-26 Basic Sending Methods 2 8 Con fi rm y our settings ➞ press [OK]. The file ser v er destination appears on the Send Basic Features screen. IMPOR T ANT The file server that you just specifi ed is not stored in the Address Book. It is deleted once the document is sent. NO TE • T o vie w the detailed inf or mation o[...]

Specifying Destinations 2-27 Basic Sending Methods 2 2 Press the Protocol dr op-down list ➞ select [NetW are (IPX)]. 3 Press [Bro wse]. IMPOR T ANT After turning the main power ON, y ou must w ait f or the time set in Star tup Time Settings to elapse bef ore pressing [Bro wse]. Network transmission is not possible until this star tup time has ela[...]

Specifying Destinations 2-28 Basic Sending Methods 2 4 Press the drop-do wn list ➞ select [NDS] or [Bindery] from the drop-do wn list. [NDS]: One of the directory services provided by Novell for managing the information of user and server names. Select [NDS] when you are using Novell NetW are V .4.x. [Bindery]: One of the directory services provi[...]

Specifying Destinations 2-29 Basic Sending Methods 2 6 Select a folder on the speci fi ed server in which y ou want to log into ➞ press [Log In]. If you do not want to log into a folder , press [Log In] to log into the Novell server . T o go down one level, press [Down]. T o move up one level, press [Up]. If the desired folder is not displayed, [...]

Specifying Destinations 2-30 Basic Sending Methods 2 ❑ Enter your user name ➞ press [OK]. Y ou can enter up to 24 characters for the user name. ❑ Press [P ass word] ➞ enter your netw ork password ➞ press [OK]. Y ou can enter up to 24 characters for the password. After pressing [OK], the passwor d that you entered appears as asterisks (***[...]

Specifying Destinations 2-31 Basic Sending Methods 2 8 Con fi rm y our settings ➞ press [OK]. 9 Press [Down] ➞ select the f older to where you want to send y our fi le ➞ press [OK]. T o move up one level, press [Up]. If the desired folder is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desir ed folder .[...]

Specifying Destinations 2-32 Basic Sending Methods 2 10 Con fi rm y our settings ➞ press [OK]. The file ser v er destination appears on the Send Basic Features screen. IMPOR T ANT The file server that you just specifi ed is not stored in the Address Book. It is deleted once the document is sent. NO TE • T o vie w the detailed inf or mation [...]

Specifying Destinations 2-33 Basic Sending Methods 2 1 Press [New Ad dress] ➞ [Store In Usr Inbox]. 2 Select the desired User Inbo x ➞ press [OK]. User Inboxes specified as destinations correspond to the inboxes that appear on the Inbox Selection screen for the Mail Box function. If the desired User Inbox is not displayed, pr ess [ ▼ ] or [ [...]

Specifying Destinations 2-34 Basic Sending Methods 2 Using the One-T ouch Buttons Y ou can specify up to 200 destinations in one-touch buttons . F ollow this procedure to star t a transmission and send a document with the press of a one-touch button. IMPOR T ANT T o use this f eature, y ou must register destinations in one-touch b uttons by pressin[...]

Specifying Destinations 2-35 Basic Sending Methods 2 2 Select the desired One-touch Button. Each one-touch button is assigned a three digit number . If you know the one-touch button's three digit number , you can press (One-T ouch Button Number) ➞ enter the number for the desired one-touch button using - (numeric keys). The selected destinat[...]

Specifying Destinations 2-36 Basic Sending Methods 2 Using the Favorites Buttons If you frequently send documents with the same document settings to the same destination, store these settings in a f av orites button. Then, when y ou need to specify the destination, all you ha v e to do is select the fa v orites button containing your stored documen[...]

Specifying Destinations 2-37 Basic Sending Methods 2 2 Select the desired Fa v orites Button. The specified destination(s) appear in the destination list on the Send Basic F eatures screen, and the stored document settings are recalled. NO TE • T o vie w the detailed inf or mation of a selected destination, select the destination ➞ press [Deta[...]

Specifying Destinations 2-38 Basic Sending Methods 2 Using a Ser ver Y ou can specify a destination by searching the directory listings on the network using LD AP (Lightweight Directory Access Protocol) ser vers . LDAP servers are f or looking up a par ticular piece of inf or mation, such as a user name, e-mail address , or other contact inf or mat[...]

Specifying Destinations 2-39 Basic Sending Methods 2 2 Press the Address Book/Server drop-do wn list ➞ press [Searc h on Server]. 3 Press the Server to Search dr op-do wn list ➞ select the desired server to search. 4 Specify the searc h criteria. NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," i[...]

Specifying Destinations 2-40 Basic Sending Methods 2 ● T o use Simple Search: ❑ Press [Name], [E-mail], or [F ax] ➞ enter the name , e-mail address, or f ax number f or which to search ➞ press [OK]. Y ou can enter up to 128 characters for the name, e-mail address, or fax number . Y ou can also use - (numeric keys) to enter numbers, and (Cle[...]

Specifying Destinations 2-41 Basic Sending Methods 2 ❑ Press the search categor y drop-down list ➞ select the desired search categor y . The available search categories ar e: [Name]: Search by name. [E-mail]: Search by e-mail addr ess. [Fax]: Search by fax number . [Organization]: Search by organization name. [OrgnztionUnit]: Search by organiza[...]

Specifying Destinations 2-42 Basic Sending Methods 2 ❑ Press the search condition drop-down list ➞ select the desired search condition ➞ press [Settings]. Y ou can select from the following search conditions: [contains]: The result must contain the enter ed name, e-mail address, fax number , organization, or organizational unit. [does not con[...]

Specifying Destinations 2-43 Basic Sending Methods 2 Y ou can enter up to 128 characters for the search criteria. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . ❑ Press [Add]. T o continue adding more sear ch criteria, press [or] or [and] ➞ r epeat step 4. [or]: The machine sear ches and returns a result [...]

Specifying Destinations 2-44 Basic Sending Methods 2 5 Press [Start Searching]. T o cancel searching, pr ess [Cancel]. T o cancel searching while the machine is sear ching for your criteria, press [Cancel]. If the machine finds some results befor e you press [Cancel], these search r esults are displayed. The search results are displa yed. IMPOR T [...]

Specifying Destinations 2-45 Basic Sending Methods 2 ● If the screen below is displa yed: ❑ Press [User] ➞ enter the user name ➞ press [OK]. Y ou can enter up to 128 characters for the user name. The Network Password Entry screen is displayed if either one of the following is true: If Login Information in Register LDAP Server in System Sett[...]

Specifying Destinations 2-46 Basic Sending Methods 2 ❑ V erify the settings ➞ press [OK]. The search results are displa yed. IMPOR T ANT The number of search results displa yed will not e xceed the maximum limit set in Register LD AP Server in System Settings (from the Additional Functions screen). If the desired destination is not displa yed, [...]

Specifying Destinations 2-47 Basic Sending Methods 2 If the optional Super G3 F AX Board is installed, you can also display fax numbers that match the conditions. If the optional Super G3 F AX Board is installed, you can sort and limit the view of the displayed addresses by using the T ype drop-down list. NO TE • T o cancel a selected destination[...]

Specifying Destinations 2-48 Basic Sending Methods 2 NO TE • T o vie w the detailed inf or mation of a selected destination, select the destination ➞ press [Details]. • Y ou can edit a destination from the Details screen bef ore you scan y our documents. (See "Checking/Changing a Destination ," on p . 2-49.) • Y ou can erase the s[...]

Checking/Changing a Destination 2-49 Basic Sending Methods 2 Checking/Changing a Destination Y ou can check and change a specified destination bef ore y ou scan your documents. NO TE • Only the destinations specified using the Ne w Address tab and destinations obtained through a server can be changed. • F or instructions on changing the speci[...]

Checking/Changing a Destination 2-50 Basic Sending Methods 2 2 If necessary , check or change the destination's inf ormation. ● If the screen below is displa yed: ❑ Check the destination's inf ormation ➞ press [Done]. ● If the destination has been speci fi ed using one of the sending methods in the New Ad dress tab: ❑ Check or [...]

Checking/Changing a Destination 2-51 Basic Sending Methods 2 ● If the destination is obtained via a server: ❑ Check or change the destination's inf ormation ➞ press [OK]. Change the destination's information in the same way that you specified a new address. (See "Using a Server ," on p. 2-38.) ● If the destination is a [...]

Erasing a Destination 2-52 Basic Sending Methods 2 Erasing a Destination Y ou can erase a specified destination from the destination list bef ore you scan y our documents. 1 Select the destination to be erased. If the destination that you want to erase is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the desir ed destination. 2 Press [Erase[...]

CHAPTER 3-1 3 Basic Scanning Features This chapter describes the basic scanning features . Selecting a Scan Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2 Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3[...]

Selecting a Scan Mode 3-2 Basic Scanning F eatures 3 Selecting a Scan Mode Y ou can set the scan mode that a document is scanned in. The machine has six preset scan modes: ACS 200 x 200 dpi, A CS 300 x 300 dpi, Black 200 x 200 dpi, Black 300 x 300 dpi, A CS 600 x 600 dpi, and Black 600 x 600 dpi. ACS stands f or A utomatic Color Selection. Select t[...]

Selecting a Scan Mode 3-3 Basic Scanning F eatures 3 2 Press the Scan Settings drop-do wn list ➞ select a scan mode . If you do not see the desired scan setting, pr ess [ ▼ ] or [ ▲ ] to scroll thr ough the list. When [PDF (Compct)] is selected as the File Format, if you select a scan mode that has not been register ed for ACS, Full Color , o[...]

Selecting a Scan Mode 3-4 Basic Scanning F eatures 3 3 Press (Start). When [PDF (Compct)] is selected as the File Format, if you select a scan mode that has not been register ed for ACS, Full Color , or Grayscale 300 x 300 dpi and press (Start), a message asking for your confirmation to change the File Format or scan settings appears on the screen[...]

Scan Settings 3-5 Basic Scanning F eatures 3 Scan Settings T o match the original you are sending, set the document siz e, resolution, e xposure, and original type. NO TE Changed scan settings are not sa v ed. F or instructions on saving settings , see "User Preset K eys ," on p . 4-34. T wo-Sided Originals Y ou can set the machine to aut[...]

Scan Settings 3-6 Basic Scanning F eatures 3 2 Select the type of original ➞ press [OK]. [Book T ype]: The front and back sides of the original have the same top-bottom orientation. [Calendar T ype]: The front and back sides of the original have opposite top-bottom orientations. The selected mode is set, and the displa y retur ns to the Send Basi[...]

Scan Settings 3-7 Basic Scanning F eatures 3 Document Size Y ou can specify the document size bef ore scanning originals whose size you need to manually specify , such as transparencies . Specify the document size as well if you w ant to scan an 11" x 17" or iginal with an image that e xtends all the wa y to the edges without the peripher[...]

Scan Settings 3-8 Basic Scanning F eatures 3 3 Press [Document Size Select]. 4 Select the document size . ● If y ou want to scan a standard document size: ❑ Select the desired document size . If you want to scan an 11" x 17" original with an image that extends all the way to the edges without the periphery of the original being cut of[...]

Scan Settings 3-9 Basic Scanning F eatures 3 ● If y ou want to scan a nonstandard document size: ❑ Press [Other Size]. ❑ Enter the size of the document using the numeric k eys on the touch panel displa y . ❑ Press [X] (width) ➞ enter a v alue. ❑ Press [Y] (length) ➞ enter a v alue. ❑ Press [OK]. X Y Scanning Area[...]

Scan Settings 3-10 Basic Scanning F eatures 3 If you enter a value outside the setting range, a message prompting you to enter an appropriate value appears on the scr een. The displa y retur ns to the Document Size Select screen. NO TE • If you mak e a mistak e when entering values on the touch panel displa y , press [C] ➞ enter the correct v a[...]

Scan Settings 3-11 Basic Scanning F eatures 3 NO TE • T o select a registered siz e, y ou need to register the document siz e bef orehand. (See "Registering the Specified Document Size ," on p . 3-12.) • The registered document siz e is displa yed on top of the k ey in which it is registered. 5 Press [Done] ➞ [OK] The selected size[...]

Scan Settings 3-12 Basic Scanning F eatures 3 Registering the Specified Document Size 1 Press the Scan Settings drop-do wn list ➞ press [Option]. 2 Press [Document Size Select].[...]

Scan Settings 3-13 Basic Scanning F eatures 3 3 Press [Other Size]. 4 Press [Register Size].[...]

Scan Settings 3-14 Basic Scanning F eatures 3 5 Press [Registered Size 1] or [Registered Size 2] ➞ enter the document size using the numeric keys on the touc h panel display . ❑ Press [X] (width) ➞ enter a v alue. ❑ Press [Y] (length) ➞ enter a v alue. ❑ Press [OK]. If you enter a value outside the setting range, a message prompting you[...]

Scan Settings 3-15 Basic Scanning F eatures 3 NO TE Pressing [Cancel] ➞ [Done] ➞ [Cancel] only stores the ne w document sizes in the selected ke y ([Registered Siz e 1] or [Registered Size 2]), b ut does not activ ate them. If you press [OK] ➞ [Done] ➞ [OK], the ne w document sizes are stored in the selected ke y ([Registered Siz e 1] or [R[...]

Scan Settings 3-16 Basic Scanning F eatures 3 3 Press the Resolution drop-do wn list ➞ select a resolution ➞ press [OK]. When [PDF (Compct)] is selected as the File Format, if you specify the resolution as other than [300x300 dpi] and press [OK], a message asking for your confirmation to change the File For mat appears on the screen. The selec[...]

Scan Settings 3-17 Basic Scanning F eatures 3 Scan Exposure and Original T ype Settings Y ou can set the scan exposure and select the original type bef ore scanning the original. Manual Exposure Adjustment Y ou can manually adjust the scan e xposure to the most appropriate lev el f or the original. 1 Place y our originals ➞ specify the destinatio[...]

Scan Settings 3-18 Basic Scanning F eatures 3 3 Press [ ] or [ ] to adjust the scanning exposure ➞ press [OK]. Press [ ] to move the indicator to the left to make the exposur e lighter , or press [ ] to move it to the right to make the exposure darker . The selected mode is set, and the displa y retur ns to the Send Basic F eatures screen. 4 Pres[...]

Scan Settings 3-19 Basic Scanning F eatures 3 Original T ype Selection Y ou can manually select the original type according to the type of image that you are scanning. The f ollowing three original type modes are av ailab le for adjusting the image quality . IMPOR T ANT • Combinations of these three modes (T ext/Photo , Photo, and T e xt) cannot [...]

Scan Settings 3-20 Basic Scanning F eatures 3 1 Place y our originals ➞ specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Press the Scan Settings drop-do wn list ➞ press [Option]. 3 Press the original type drop-do wn list ➞ select the original type (T ext/Photo, Ph[...]

Scan Settings 3-21 Basic Scanning F eatures 3 ● If y ou want to adjust the text/photo processing priority le vel for [T ext/Photo]: ❑ Press the original type drop-down list ➞ press [Priority Lev el]. ❑ Adjust to give the deg ree of prior ity to te xt or photo ➞ press [OK] ➞ [OK]. [T ext Priority]: Priority is given to the faithful repr [...]

Scan Settings 3-22 Basic Scanning F eatures 3 NO TE • T o cancel the scan settings , press the Scan Settings drop-do wn list ➞ press [Option] ➞ [Cancel]. • If the Pre view k ey is lit, the Pre view displa y setting is turned on, and you can v erify the images from the Pre vie w screen bef ore sending your document. (See "Pre viewing Or[...]

Scan Settings 3-23 Basic Scanning F eatures 3 3 Press [A] ➞ [OK]. The scanning e xposure is automatically adjusted to the lev el best suited to the quality of the original. The selected mode is set, and the displa y retur ns to the Send Basic F eatures screen. NO TE A utomatic e xposure may not w ork with transparencies. If this happens, adjust t[...]

Changing Color Modes 3-24 Basic Scanning F eatures 3 Changing Color Modes This machine comes with two A utomatic Color Selection f eatures. A utomatic Color Selection (Full Color/Gra yscale) detects and distinguishes color originals from gra yscale or iginals, while A utomatic Color Selection (Full Color/Blac k-and-White) detects and distinguishes [...]

Changing Color Modes 3-25 Basic Scanning F eatures 3 2 Press the Scan Settings drop-do wn list ➞ press [Option]. 3 Press the color selection drop-do wn list ➞ press [Auto-Color Select (Full Color/Grayscale)] ➞ [OK]. The selected mode is set, and the displa y retur ns to the Send Basic F eatures screen. 4 Press (Start). If the original is plac[...]

Changing Color Modes 3-26 Basic Scanning F eatures 3 NO TE • T o cancel the scan settings , press the Scan Settings drop-do wn list ➞ press [Option] ➞ [Cancel]. • If the Pre view k ey is lit, the Pre view displa y setting is turned on, and you can v erify the images from the Pre vie w screen bef ore sending your document. (See "Pre vie[...]

Changing Color Modes 3-27 Basic Scanning F eatures 3 3 Press the color selection drop-do wn list ➞ press [Auto-Color Select (Full Color/Black-and-White)] ➞ [OK]. When [PDF (Compct)] is selected as the File Format, if you specify [Auto-Color Select (Full Color/Black-and-White)] as the color mode and press [OK], a message asking for your confirm[...]

Changing Color Modes 3-28 Basic Scanning F eatures 3 Full Color The Full Color mode alwa ys scans in color regardless of whether the original is in color or blac k-and-white. If either of the Automatic Color Selection modes are selected, originals that contain fe w color sections, or originals with light color densities and colors close to blac k m[...]

Changing Color Modes 3-29 Basic Scanning F eatures 3 3 Press the color selection drop-do wn list ➞ press [Full Color] ➞ [OK]. The selected mode is set, and the displa y retur ns to the Send Basic F eatures screen. 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ p[...]

Changing Color Modes 3-30 Basic Scanning F eatures 3 Grayscale The Gra yscale mode alwa ys scans in gra yscale regardless of whether the original is in color or blac k-and-white. 1 Place y our originals ➞ specify the destination. For more information on specifying the destination, see Chapter 2, "Basic Sending Methods." 2 Press the Scan[...]

Changing Color Modes 3-31 Basic Scanning F eatures 3 4 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning star ts. The scanned data is sent to the specified destination when scanning [...]

Changing Color Modes 3-32 Basic Scanning F eatures 3 3 Press the color selection drop-do wn list ➞ press [Black and White] ➞ [OK]. When [PDF (Compct)] is selected as the File Format, if you specify [Black and White] as the color mode and press [OK], a message asking for your confirmation to change the File For mat appears on the screen. The se[...]

CHAPTER 4-1 4 Special Scanning Features This chapter describes how to set special scanning f eatures. T wo-P age Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 F rame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Two-Page Separation 4-2 Special Scanning F eatures 4 T wo-Page Separation This mode enables y ou to scan f acing pages in a book or bound original to fit onto separate pages . IMPOR T ANT • The T wo-page Separation mode cannot be used together with the Document Siz e Select (11x17+, Other Siz e), T wo-sided Original, Diff erent Siz e Originals, [...]

Two-Page Separation 4-3 Special Scanning F eatures 4 3 Press [Special Features]. 4 Press [T wo-pa ge Separation]. The selected mode is set. 5 Press [Done] ➞ [OK]. The displa y retur ns to the Send Basic F eatures screen.[...]

Two-Page Separation 4-4 Special Scanning F eatures 4 6 Press (Start). Follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning star ts. The scanned data is sent to the specified destination when scanning is complete. IMPOR T ANT If the original contai[...]

Frame Erase 4-5 Special Scanning F eatures 4 Frame Erase This mode enables y ou to erase shado ws and lines that appear when scanning v ar ious types of originals. The f ollowing three F rame Erase modes are av ailab le. IMPOR T ANT A combination of the three F rame Erase modes cannot be set. If you select one of these modes, the pre viously set mo[...]

Frame Erase 4-6 Special Scanning F eatures 4 Original Frame Erase IMPOR T ANT The Original F rame Erase mode cannot be used together with the Document Siz e Select (11x17+, A uto , and Other Size) or Diff erent Size Originals modes. 1 Place y our originals ➞ specify the destination. For more information on specifying the destination, see Chapter [...]

Frame Erase 4-7 Special Scanning F eatures 4 4 Press [Original Frame Erase]. 5 Press [-] or [+] to set the frame erase width. NO TE • T o enter v alues in millimeters, press [mm]. • When entering values in millimeters , y ou can also use - (numeric ke ys), and (Clear) to clear y our entries. • Y ou can change the values b y pressing [-] or [+[...]

Frame Erase 4-8 Special Scanning F eatures 4 ● If y ou want to set the top, left, right, and bottom widths independently: ❑ Press [Adjust Each Dim.]. ❑ Select the frame erase border(s) ➞ press [-] or [+] to set the respectiv e frame erase width(s) ➞ press [Ne xt]. T o return to the screen for setting the same width for all four bor ders, [...]

Frame Erase 4-9 Special Scanning F eatures 4 7 Press [Done] ➞ [OK]. The displa y retur ns to the Send Basic F eatures screen. 8 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning sta[...]

Frame Erase 4-10 Special Scanning F eatures 4 Book Frame Erase IMPOR T ANT The Book F rame Erase mode cannot be used together with the Document Siz e Select (11x17+, A uto , and Other Size) or Diff erent Size Originals modes. 1 Place y our original on the platen glass ➞ specify the destination. For more information on specifying the destination, [...]

Frame Erase 4-11 Special Scanning F eatures 4 4 Press [Book Frame Erase]. 5 Press [-] or [+] to set the frame erase widths. NO TE • T o enter v alues in millimeters, press [mm]. • When entering values in millimeters , y ou can also use - (numeric ke ys), and (Clear) to clear y our entries. • Y ou can change the values b y pressing [-] or [+],[...]

Frame Erase 4-12 Special Scanning F eatures 4 ● If y ou want to set the top, left, center , right, and bottom widths independently: ❑ Press [Adjust Each Dim.]. ❑ Select the frame erase border(s) ➞ press [-] or [+] to set their respectiv e frame erase width(s) ➞ press [Ne xt]. T o return to the screen for setting the same width for all fou[...]

Frame Erase 4-13 Special Scanning F eatures 4 7 Press [Done] ➞ [OK]. The displa y retur ns to the Send Basic F eatures screen. 8 Press (Start). Scanning star ts. The scanned data is sent to the specified destination when scanning is complete. IMPOR T ANT If the original contains fine te xt or print, such as a map , the machine ma y need to read[...]

Frame Erase 4-14 Special Scanning F eatures 4 2 Press the Scan Settings drop-do wn list ➞ press [Option]. 3 Press [Special Features] ➞ [Frame Erase]. If necessary , see the screen shot in step 3 of "Original Frame Erase," on p. 4-6. 4 Press [Binding Erase] ➞ select the border where the binding holes are located. The border is wher e[...]

Frame Erase 4-15 Special Scanning F eatures 4 5 Press [-] or [+] to set the frame erase width ➞ press [OK]. The selected mode is set, and the displa y retur ns to the Special F eatures screen. NO TE • T o enter v alues in millimeters, press [mm]. • When entering values in millimeters , y ou can also use - (numeric ke ys), and (Clear) to clear[...]

Frame Erase 4-16 Special Scanning F eatures 4 NO TE • T o cancel this setting, press the Scan Settings drop-do wn list ➞ press [Option] ➞ [Special F eatures] ➞ [F rame Er ase] ➞ [Cancel]. • T o cancel the scan settings , press the Scan Settings drop-do wn list ➞ press [Option] ➞ [Cancel]. • If the Pre view k ey is lit, the Pre vie[...]

Different Size Originals 4-17 Special Scanning F eatures 4 Different Size Originals This mode enables y ou to scan diff erent size originals together . How ev er , the length (v er tical direction) of the different paper siz es must be the same. For e xample, L TR and 11" x 17", or STMT and L TRR paper sizes can be scanned together . IMPO[...]

Different Size Originals 4-18 Special Scanning F eatures 4 3 Press [Special Features] ➞ [Different Size Originals]. The selected mode is set. 4 Press [Done] ➞ [OK]. The displa y retur ns to the Send Basic F eatures screen. 5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel disp[...]

Job Build 4-19 Special Scanning F eatures 4 Job Build This mode enables y ou to scan originals that are too many to be placed at once, b y dividing them into multiple batches . Y ou can use both the feeder and the platen glass f or scanning. The originals are sent as one document, after all the batches hav e been scanned. IMPOR T ANT • The Job Bu[...]

Job Build 4-20 Special Scanning F eatures 4 2 Press the Scan Settings drop-do wn list ➞ [Option]. 3 Press Special Features ➞ [Job Build]. The selected mode is set. 4 Press [Done] ➞ [OK]. The displa y retur ns to the Send Basic F eatures screen.[...]

Job Build 4-21 Special Scanning F eatures 4 5 Press (Start). Scanning star ts. NO TE • T o cancel scanning, press [Cancel] or (Stop). • T o cancel this setting, press the Scan Settings drop-do wn list ➞ press [Option] ➞ [Special F eatures] ➞ [Job Build]. • T o cancel the scan settings , press the Scan Settings drop-do wn list ➞ press [...]

Job Build 4-22 Special Scanning F eatures 4 ● If the original is two-sided: ❑ Press [2-Sided Original]. ❑ Select the type of two-sided original ➞ press [OK]. [Book T ype]: The front and back sides of the original have the same top-bottom orientation. [Calendar T ype]: The fr ont and back sides of the original have opposite top-bottom orient[...]

Job Build 4-23 Special Scanning F eatures 4 7 After the last batch of originals is scanned, press [Done]. The scanned data is sent to the specified destination. NO TE If the Pre view k ey is lit, the Pre view displa y setting is turned on, and you can v erify the images from the Pre vie w screen bef ore sending your document. (See "Pre viewin[...]

Adjusting the Contrast (Sharpness) 4-24 Special Scanning F eatures 4 Adjusting the Contrast (Sharpness) This mode enables y ou to scan original images with a shar per or softer contrast. T o scan te xt or lines shar ply , use the [High] setting. T o scan originals containing printed photographs or other halftones, use the [Lo w] setting. ■ Low If[...]

Adjusting the Contrast (Sharpness) 4-25 Special Scanning F eatures 4 3 Press [Special Features] ➞ [Sharpness]. 4 Press [Low] or [High] to adjust the sharpness ➞ press [OK]. T o scan text or lines clearly , use the [High] setting. T o scan originals containing printed photographs or other halftones, use the [Low] setting. The selected mode is se[...]

Adjusting the Contrast (Sharpness) 4-26 Special Scanning F eatures 4 6 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning star ts. The scanned data is sent to the specified destinatio[...]

Image Quality Adjustment 4-27 Special Scanning F eatures 4 Image Quality Adjustment Y ou can make settings that adjust the scan e xposure. If you select [A] (A uto) as the scan e xposure on the Scan Settings screen, the scan exposure is automatically adjusted. The f ollowing two types of scan e xposure adjustments are availab le on the Image Qualit[...]

Image Quality Adjustment 4-28 Special Scanning F eatures 4 2 Press the Scan Settings drop-do wn list ➞ press [Option]. 3 Press [A] ➞ [Special Features]. 4 Press [Image Qty Adjustment].[...]

Image Quality Adjustment 4-29 Special Scanning F eatures 4 5 Press [Remove Bac kgr ound]. If the background color r emains or if you want to make the background color darker when the original is scanned in the Remove Background mode, make fine adjustment to the density of the background color . If you want to make fine adjustments to the density [...]

Image Quality Adjustment 4-30 Special Scanning F eatures 4 6 Press [OK] ➞ [Done] ➞ [OK]. The selected mode is set, and the displa y retur ns to the Send Basic F eatures screen. 7 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. [...]

Image Quality Adjustment 4-31 Special Scanning F eatures 4 Prevent Bleeding This mode enables y ou to scan originals by pre v enting the original image on the re verse side of thin originals from bleeding through and being scanned as w ell. 1 Place y our originals ➞ specify the destination. For more information on specifying the destination, see [...]

Image Quality Adjustment 4-32 Special Scanning F eatures 4 4 Press [Prevent Bleed-thru]. If you want to make fine adjustments to the density , press [Fine Adjustment] ➞ press [-] or [+] to specify the amount of bleeding that you want to pr event ➞ press [OK]. [-]: This setting prevents dark areas on the r everse side of the original from bleed[...]

Image Quality Adjustment 4-33 Special Scanning F eatures 4 6 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning star ts. The scanned data is sent to the specified destination when sca[...]

User Preset Keys 4-34 Special Scanning F eatures 4 User Preset Keys Y ou can set any possib le combination of scan settings and store them in a user preset ke y in memor y . There are eight user preset k eys , six of which hav e preset scan modes already set from the f actor y . The remaining two user preset k eys (P7 and P8) are av ailab le for th[...]

User Preset Keys 4-35 Special Scanning F eatures 4 2 Specify the scan settings that y ou want to store . NO TE In the e xample abov e, the Document Siz e Select and the Job Build modes are specified. 3 Press [Store/Erase].[...]

User Preset Keys 4-36 Special Scanning F eatures 4 4 Select a user preset key f or storing the scan settings ➞ press [Store]. The icons that are displayed ar e explained below: NO TE • K eys that already ha ve settings stored in them are displa yed with a colored triangle ( ) in the low er right cor ner of the k ey . • If you select a k e y t[...]

User Preset Keys 4-37 Special Scanning F eatures 4 ● If y ou select a key without settings: ❑ A screen appears, asking f or your confirmation to store the settings. Press [Y es]. T o cancel storing the settings, press [No]. Once the settings are stored, the message <Stored in memor y .> appears for appro ximately two seconds on the touch[...]

User Preset Keys 4-38 Special Scanning F eatures 4 5 Press [Done] ➞ [OK]. The displa y retur ns to the Send Basic F eatures screen. NO TE Y ou can also assign a name to a user preset k ey b y pressing [Register Name]. Naming a User Preset Key 1 Press the Scan Settings drop-do wn list ➞ press [Option]. 2 Press [Store/Erase].[...]

User Preset Keys 4-39 Special Scanning F eatures 4 3 Select a user preset key to name ➞ press [Register Name]. NO TE • K eys that already ha ve settings stored in them are displa yed with a colored triangle ( ) in the low er right cor ner of the k ey . • If you select a k e y that already has settings stored in it, the settings are displa yed[...]

User Preset Keys 4-40 Special Scanning F eatures 4 NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • If you press [OK] without entering an y characters , the ke y name re verts to its current name (def ault P1 to P8). 5 Press [Done] ➞ [OK]. The displa y retur ns to the [...]

User Preset Keys 4-41 Special Scanning F eatures 4 3 Select the user preset key with the scan settings that y ou want to erase ➞ press [Erase]. A screen appears, asking f or your confirmation to erase the settings. IMPOR T ANT Make sure to chec k the settings before er asing them. NO TE • K eys that already ha ve settings stored in them are di[...]

User Preset Keys 4-42 Special Scanning F eatures 4 The message <Erased.> appears f or appro ximately two seconds on the touch panel displa y . The stored scan settings are erased. NO TE K ey names are not er ased. For instructions on changing a k ey name , see "Naming a User Preset K e y ," on p. 4-38. 5 Press [Done] ➞ [OK]. The d[...]

CHAPTER 5-1 5 Sending Documents This chapter describes the fundamental procedures for sending documents , how to configure send settings, and other useful f eatures. Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Sending an E-Mail Message . . . . . . . . . . . . . .[...]

Sending Methods 5-2 Sending Documents 5 Sending Methods Y ou can enter a subject line, message body te xt, and an e-mail, I-f ax, or file ser v er address to which to send documents. Documents can be sent without changing any of the send settings, or y ou can configure them to suit your needs . When you send a document, y ou can also set to send [...]

Sending Methods 5-3 Sending Documents 5 NO TE • F or instructions on placing your originals, see "Placing Originals ," on p . 1-35. • F or instructions on specifying an e-mail address, see "Specifying an E-Mail Address," on p . 2-6. • F or instructions on specifying addresses stored in the Address Book, see "Using the[...]

Sending Methods 5-4 Sending Documents 5 3 Enter the name of the document that y ou want to send ➞ press [OK]. Y ou can enter up to 24 characters for the document's name. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper at[...]

Sending Methods 5-5 Sending Documents 5 4 Press [Subject]. 5 Enter the subject of the e-mail message ➞ press [OK]. Y ou can enter up to 40 characters for the subject. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations,&qu[...]

Sending Methods 5-6 Sending Documents 5 6 Press [Message]. 7 Enter the message body te xt ➞ press [OK]. Y ou can enter up to 140 characters for the e-mail message. A hard return is counted as one character . Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . NO TE F or instructions on entering characters, see C[...]

Sending Methods 5-7 Sending Documents 5 8 Press [Reply-to]. 9 Select the reply-to ad dress. ● If Access Number Management is set to 'On', and y ou want to select a destination that is stored with an access number or in a priv ate address book: ❑ Press [Access Number].[...]

Sending Methods 5-8 Sending Documents 5 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed. T o cancel entering the Access Number , press [Cancel]. ❑ Select the destinat[...]

Sending Methods 5-9 Sending Documents 5 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination ➞ press [OK]. If the desired r eply-to address is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired r eply-to address. P[...]

Sending Methods 5-10 Sending Documents 5 10 Press [Sender's Names (TTI)]. 11 Select a sender's name ➞ press [OK]. The name register ed under <00> is selected by default. If the desired sender's name is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired sender's name. Y ou can also enter the number of the d[...]

Sending Methods 5-11 Sending Documents 5 12 Press the E-mail Priority drop-do wn list ➞ select a priority for y our e-mail message . 13 Press [Done]. The displa y retur ns to the Send Basic F eatures screen.[...]

Sending Methods 5-12 Sending Documents 5 14 Press the File Format drop-do wn list ➞ select a fi le format. File Formats: [TIFF/JPEG]: Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format. [MTIFF/PDF]: Enables you to insert multiple images into a single MTIFF or PDF file. Sends the file in either the MTIFF (Black-a[...]

Sending Methods 5-13 Sending Documents 5 NO TE • In order to vie w a JPEG file, a softw are application that supports the JPEG file f or mat is required. • In order to vie w a TIFF or MTIFF file , a software application that supports TIFF or MTIFF file f ormats (such as Imaging for Windows) is required. • In order to vie w a PDF file, Ad[...]

Sending Methods 5-14 Sending Documents 5 Sending an I-Fax Y ou can scan a document, and send it to a destination via the Inter net as an I-f ax. An I-f ax can only be sent to machines that can receive f axes through the Internet. Y ou can add the document's name, a subject line, message body te xt, reply-to address, and the sender's name [...]

Sending Methods 5-15 Sending Documents 5 2 Press [Send Doc. Name]. 3 Enter the name of the document that y ou want to send ➞ press [OK]. Y ou can enter up to 24 characters for the document's name. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . NO TE • F or instructions on entering characters, see Cha[...]

Sending Methods 5-16 Sending Documents 5 - If you do not set the document's name: The file name prefix is generated b y the job number (0001 to 4999) and three digits that signify the page n umber of the image. Example: 1042_002.tif 4 Press [Subject]. 5 Enter the subject of y our I-fax ➞ press [OK]. Y ou can enter up to 40 characters for t[...]

Sending Methods 5-17 Sending Documents 5 6 Press [Message]. 7 Enter the message body te xt ➞ press [OK]. Y ou can enter up to 140 characters for the message. A hard return is counted as one character . Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . NO TE F or instructions on entering characters, see Chapter[...]

Sending Methods 5-18 Sending Documents 5 8 Press [Reply-to]. 9 Select the reply-to ad dress. ● If Access Number Management is set to 'On', and y ou want to select a destination that is stored with an access number or in a priv ate address book: ❑ Press [Access Number].[...]

Sending Methods 5-19 Sending Documents 5 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed. T o cancel entering the Access Number , press [Cancel]. ❑ Select the destina[...]

Sending Methods 5-20 Sending Documents 5 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination ➞ press [OK]. If the desired r eply-to address is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired r eply-to address. [...]

Sending Methods 5-21 Sending Documents 5 10 Press [Sender's Names (TTI)]. 11 Select a sender's name ➞ press [OK]. The name register ed under <00> is selected by default. If the desired sender's name is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired sender's name. Y ou can also enter the number of the d[...]

Sending Methods 5-22 Sending Documents 5 NO TE • T o use this f eature, y ou must store sender names bef orehand. (See "Register ing Sender Names," on p . 1-16.) • If you set the unit's name in TX Settings, the unit's name is automatically registered as <00>. T o set the unit's name , press (Additional Functions) [...]

Sending Methods 5-23 Sending Documents 5 Sending a Job to a File Ser ver Y ou can send a job to any computer that acts as a file server on the network. The f ollowing procedure e xplains how to specify the document's name and the file f or mat of the image y ou are sending. 1 Place y our originals ➞ specify the File Ser ver's destinat[...]

Sending Methods 5-24 Sending Documents 5 2 Press [Send Doc. Name]. 3 Enter the name of the document that y ou want to send ➞ press [OK]. Y ou can enter up to 24 characters for the document's name. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . IMPOR T ANT If you use char acters such as ",", &[...]

Sending Methods 5-25 Sending Documents 5 NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • When you are sending documents , each page is sent as a separate image and stored in a file server . The e xtension of the document matches the fi le format that you select f or s[...]

Sending Methods 5-26 Sending Documents 5 5 Press the File Format drop-do wn list ➞ select a fi le format. File Formats: [TIFF/JPEG]: Sends images in either the TIFF (Black-and-White) or JPEG (Grayscale/Color) format. [MTIFF/PDF]: Enables you to insert multiple images into a single MTIFF or PDF file. Sends the file in either the MTIFF (Black-an[...]

Sending Methods 5-27 Sending Documents 5 NO TE • In order to vie w a JPEG file, a softw are application that supports the JPEG file f or mat is required. • In order to vie w a TIFF or MTIFF file , a software application that supports the TIFF or MTIFF file f ormats (such as Imaging for Windows) is required. • In order to vie w a PDF file[...]

Sending Methods 5-28 Sending Documents 5 Sending a Job to a User Inbox Y ou can scan a document and store it in a User Inbox. If you include a User Inbo x as one of the destinations to which you are sending y our document, the document is stored in the selected User Inbo x for later use . Documents stored in a User Inbox can be printed and sent to [...]

Sending Methods 5-29 Sending Documents 5 NO TE • F or instructions on placing your originals, see "Placing Originals ," on p . 1-35. • F or instructions on specifying a User Inbo x as a destination, see "Specifying a User Inbo x," on p . 2-32. • F or instructions on specifying addresses and settings using the f a vorites b[...]

Sending Methods 5-30 Sending Documents 5 NO TE F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . 4 Press [Done]. The displa y retur ns to the Send Basic F eatures screen. 5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch pa[...]

Sending Methods 5-31 Sending Documents 5 Delaying a Send Job The Dela yed Send mode enab les you to store a send job in memory , and hav e it sent at a later time. NO TE • Y ou can reser ve up to 120 jobs f or delay ed sending. Howe v er , the actual number of jobs that can be reserved ma y be less than 120, depending on the f ollowing conditions[...]

Sending Methods 5-32 Sending Documents 5 2 Press [Delay ed Send]. 3 Enter the send time using - (numeric ke ys). Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 If you set a time earlier than the current time, the document will be sent at that time on the next day . NO TE[...]

Sending Methods 5-33 Sending Documents 5 5 Press (Start). If the original is placed on the platen glass, follow the instructions that appear on the touch panel display ➞ press (Start) once for each original. When scanning is complete, press [Done]. Scanning star ts. The document is stored in memor y , and sent to the specified destination at the[...]

Previewing Originals 5-34 Sending Documents 5 Previewing Originals This f eature enables y ou to pre view the scanned data of y our originals before sending it. Y ou can verify the scanned data of y our originals on the Previe w screen. NO TE The def ault setting is Off . 1 Place y our originals ➞ specify the destination ➞ press [Previe w]. [Pr[...]

Previewing Originals 5-35 Sending Documents 5 NO TE • F or instructions on placing your original, see "Placing Originals," on p . 1-35. • F or instructions on specifying addresses stored in the Address Book, see "Using the Address Book," on p . 2-2. • F or instructions on specifying addresses not registered in the Address [...]

Previewing Originals 5-36 Sending Documents 5 T o preview a specific page number , enter the page number using - (numeric keys) ➞ press [OK]. Y ou can also press [ ] or [ ] to scroll through and pr eview the previous and next pages of your document. The image of the selected page is displa yed on the Pre view screen. 4 V erify the images ➞ pre[...]

Job Done Notice 5-37 Sending Documents 5 Job Done Notice Y ou can send a job done notice to a specified e-mail address to notify you when a send job is complete. IMPOR T ANT T o send a job done notice , you need to store e-mail addresses in the Address Book bef orehand. (See "Stor ing Ne w Addresses," on p . 9-5.) 1 Place y our originals[...]

Job Done Notice 5-38 Sending Documents 5 2 Select the destination where the job done notice is to be sent. ● If Access Number Management is set to 'On', and y ou want to select a destination that is stored with an access number or in a priv ate address book: ❑ Press [Access Number]. ❑ Enter the access number - (numeric ke ys) f or t[...]

Job Done Notice 5-39 Sending Documents 5 ❑ Select the destination ➞ press [OK]. ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination ➞ press [OK]. If the desired e-mail addr ess is not displayed, press [ ▼ ] or [ ▲ ] to s[...]

Job Done Notice 5-40 Sending Documents 5 NO TE • Y ou cannot select multiple destinations . • T o displa y [Access Number], set the Access Number Management to 'On'. T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (S[...]

Job Recall 5-41 Sending Documents 5 Job Recall Y ou can recall the last three addresses, scan settings, and send settings which hav e been set, and then send y our documents. IMPOR T ANT • The machine considers an y one of the f ollowing operations a send job: - When settings , such as the destination, scan settings , and send settings , are spec[...]

Job Recall 5-42 Sending Documents 5 2 Select [1 Before], [2 Before], or [3 Before] ➞ con fi rm the settings ➞ press [OK]. The displa y retur ns to the Send Basic F eatures screen. NO TE • Y ou can also check which send jobs are stored in memory other than the currently displa yed send job b y pressing [ ▼ ] or [ ▲ ]. • Y ou can change [...]

CHAPTER 6-1 6 Receiving Documents This chapter describes the basic reception features . Y ou can receiv e document transmissions automatically , forw ard received documents to a specified destination, or print a received document from memor y . Receiving Print, F ax, and I-F ax Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Receiving Print, Fax, and I-Fax Documents 6-2 Receiving Documents 6 Receiving Print, Fax, and I-Fax Documents ■ Receiving Print Jobs The machine receives and prints print jobs sent from a computer . ■ Receiving I-Fax and F ax Documents The I-f ax function is similar to e-mail. How ev er , instead of sending and receiving messages ov er the Inte[...]

Receiving Print, Fax, and I-Fax Documents 6-3 Receiving Documents 6 Receiving Documents 1 When documents are being received, the Pr ocessing/Data indicator on the control panel fl ashes a green light. NO TE During reception, the transaction n umber and inf or mation related to the sender are displa yed on the touch panel displa y . 2 When document[...]

Receiving Print, Fax, and I-Fax Documents 6-4 Receiving Documents 6 3 The document is printed. The Processing/Data indicator goes out when documents stored in memor y are printed. NO TE • If there is no paper on which the receiv ed documents can be printed, the received documents are stored in memory . • The memory can hold a total of approxima[...]

Receiving Print, Fax, and I-Fax Documents 6-5 Receiving Documents 6 Memor y RX Inbox Settings There ma y be occasions when you w ant the I-fax to store all incoming documents in memor y until y ou are ready to print or send them. Locking the I-f ax to receive and store all documents in memor y is called Memory Lock. After the memor y loc k is tur n[...]

Receiving Print, Fax, and I-Fax Documents 6-6 Receiving Documents 6 2 Press [Communications Settings]. NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Press [Memory RX Inbox Settings].[...]

Receiving Print, Fax, and I-Fax Documents 6-7 Receiving Documents 6 4 Press [Memory RX Inbox P asswor d]. 5 Enter the desired passw ord using - (n umeric keys) ➞ press [OK]. If you do not want to set the Memory RX Inbox with a password, do not enter any number . Y ou cannot store a password with only zer os as the number , such as <0000000>[...]

Receiving Print, Fax, and I-Fax Documents 6-8 Receiving Documents 6 Storing Received I-Fax Documents in Memory Y ou can set the machine to store documents received b y I-f ax into memor y without printing them. This is referred to as Memory Lock. Y ou can later chec k the receiv ed documents in the Memor y RX Inbo x and print or send them. NO TE Th[...]

Receiving Print, Fax, and I-Fax Documents 6-9 Receiving Documents 6 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. IMPOR T ANT If the message <I-F ax Memor y RX is on.> does not appear , set the I-F ax Memory Lock setting on the Memory RX Inbo x screen to 'On'. (See Chapter 4, "Storing Receiv ed Documents,&quo[...]

Receiving Print, Fax, and I-Fax Documents 6-10 Receiving Documents 6 2 Press [Memory RX Inbox Settings] ➞ [Memory Lock Start Time]. 3 Select [Everyday], [Select Days], or [Off].[...]

Receiving Print, Fax, and I-Fax Documents 6-11 Receiving Documents 6 ● If y ou select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the start time using - (numer ic ke ys) ➞ press [OK]. Y ou can store up to five differ ent star t times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ?[...]

Receiving Print, Fax, and I-Fax Documents 6-12 Receiving Documents 6 ● If y ou select [Select Days]: ❑ Select a da y ([Sun] to [Sat]) ➞ select a number ([1] to [5]). ❑ Enter the star t time using - (numeric ke ys) ➞ press [OK]. Y ou can store up to five differ ent star t times. Enter all four digits of the time (including zeros), using 2[...]

Receiving Print, Fax, and I-Fax Documents 6-13 Receiving Documents 6 ● If y ou select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock is not automatically turned 'On' at a specified time. Y ou can tur n Memory Lock 'On' or 'Off' manually using the I-Fax Memory Lock setting on the Memory RX Inbox screen. (See[...]

Receiving Print, Fax, and I-Fax Documents 6-14 Receiving Documents 6 Memory Lock End Time Settings Y ou can set Memor y Lock to end automatically at a specified time . NO TE The def ault setting is 'Off'. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Communications Settings]. If necessary , see the screen shots in steps 1 and[...]

Receiving Print, Fax, and I-Fax Documents 6-15 Receiving Documents 6 3 Select [Everyday], [Select Days], or [Off]. ● If y ou select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the end time using - (numeric k eys) ➞ press [OK]. Y ou can store up to five differ ent end times. Enter all four digits of the time (including zeros), using [...]

Receiving Print, Fax, and I-Fax Documents 6-16 Receiving Documents 6 ● If y ou select [Select Days]: ❑ Select a da y ([Sun] to [Sat]) ➞ select a number ([1] to [5]). ❑ Enter the end time using - (numeric ke ys) ➞ press [OK]. Y ou can store up to five differ ent end times. Enter all four digits of the time (including zeros), using 24-hour[...]

Receiving Print, Fax, and I-Fax Documents 6-17 Receiving Documents 6 ● If y ou select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock is not automatically turned 'Off' at a specified time. Y ou can tur n Memory Lock 'On' or 'Off' manually using the I-Fax Memory Lock setting on the Memory RX Inbox screen. (Se[...]

Receiving Print, Fax, and I-Fax Documents 6-18 Receiving Documents 6 For warding Received Documents If you receiv e an I-f ax document, and it conf or ms to the specified f orwarding conditions, the document is automatically f orwarded to the specified destination. Y ou can register the forw arding conditions and destinations in F orwarding Setti[...]

Receiving Print, Fax, and I-Fax Documents 6-19 Receiving Documents 6 3 Select the desired forwar ding setting ➞ press [V alidate/ In v alidate]. [V alidate]: The received document is forwarded to the specified destination if it matches the forwarding conditions. [Invalidate]: The received document is not forwar ded to the specified destination [...]

Receiving Print, Fax, and I-Fax Documents 6-20 Receiving Documents 6 1 Press [Mail Bo x]. 2 Select [Memory RX Inbox] or [Conf . F ax Inbox]. [Memory RX Inbox]: T o select a received document that has been stor ed in the Memory RX Inbox. [Conf. Fax Inbox]: T o select a received document that has been forwar ded to the Confidential Fax Inbox.[...]

Receiving Print, Fax, and I-Fax Documents 6-21 Receiving Documents 6 3 Select the desired inbo x ➞ select the document that you want to erase ➞ press [Erase]. In the example above, [Memory RX Inbox] in Memor y RX Inbox is selected. Memory RX Inbox contains only one inbox. If the desired inbox is not displayed, pr ess [ ▼ ] or [ ▲ ] to scrol[...]

Receiving Print, Fax, and I-Fax Documents 6-22 Receiving Documents 6 4 Press [Y es]. T o cancel erasing the selected document, press [No]. The message <Erased.> appears f or appro ximately two seconds on the touch panel displa y . The selected document is erased. 5 Press [Done]. The displa y retur ns to the Inbo x Selection screen. 6 Press [S[...]

Available Paper Sizes 6-23 Receiving Documents 6 A vailable Paper Sizes When receiv ed documents are pr inted, the y are printed from the paper drawer that has the same size paper as the receiv ed document. If paper of the correct size is not av ailab le, the machine automatically selects a diff erent paper size in the f ollowing order . The paper [...]

Available Paper Sizes 6-24 Receiving Documents 6[...]

CHAPTER 7-1 7 Checking/Changing the Send/Receive Status This chapter describes how you can chec k/change the status of send and receive jobs . Checking/Changing the Status of Send Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Checking Send Job Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Checking/Changing the Status of Send Jobs 7-2 Checking/Changing the Send/Receiv e Status 7 Checking/Changing the Status of Send Jobs This section describes how to check/change the status of send jobs . For more inf or mation, see Chapter 5, "Checking Job and De vice Status," in the Ref erence Guide . NO TE • If the optional Super G3 F A[...]

Checking/Changing the Status of Send Jobs 7-3 Checking/Changing the Send/Receiv e Status 7 2 Press [Send]. 3 Select [Status] or [Log].[...]

Checking/Changing the Status of Send Jobs 7-4 Checking/Changing the Send/Receiv e Status 7 4 Select a job whose detailed information y ou want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ▼ ] or [ ▲ ]to scroll to the job. NO TE • If Erase F ailed TX in TX Settings under <Common Settings> in [...]

Checking/Changing the Status of Send Jobs 7-5 Checking/Changing the Send/Receiv e Status 7 ● If y ou select a job with only one destination in [Status]: ❑ Check the details . T o change the destination, press [Change Destination]. (See "Changing the Destination," on p. 7-7.) T o resend the job, pr ess [Resend]. (See "Resending a [...]

Checking/Changing the Status of Send Jobs 7-6 Checking/Changing the Send/Receiv e Status 7 ❑ Check the status f or each destination. T o change the destination, press [Change Destination]. (See "Changing the Destination," on p. 7-7.) T o resend the job, pr ess [Resend]. (See "Resending a Job," on p. 7-11.) If the destination t[...]

Checking/Changing the Status of Send Jobs 7-7 Checking/Changing the Send/Receiv e Status 7 Changing the Destination Y ou can change the destination of a send job from the System Monitor screen. IMPOR T ANT • Y ou can only change the destination f or send jobs that hav e been canceled due to a transmission error or jobs that ha ve been set with th[...]

Checking/Changing the Status of Send Jobs 7-8 Checking/Changing the Send/Receiv e Status 7 2 Press [Status]. 3 Select the job whose destination y ou want to change ➞ press [Details]. If the job that you want to select is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the job.[...]

Checking/Changing the Status of Send Jobs 7-9 Checking/Changing the Send/Receiv e Status 7 4 Select the destination that y ou want to change . ● If there is only one destination: ❑ Press [Change Destination]. ● If there are multiple destinations: ❑ Press [Broadcast List].[...]

Checking/Changing the Status of Send Jobs 7-10 Checking/Changing the Send/Receiv e Status 7 ❑ Select the destination that you w ant to change ➞ press [Change Destination]. If the destination that you want to select is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the destination. 5 Change the destination. The types of destinations and th[...]

Checking/Changing the Status of Send Jobs 7-11 Checking/Changing the Send/Receiv e Status 7 6 Press [OK]. The job is sent to the specified destination. 7 Press [Done] repeatedly until the Send Basic Features screen appears. Resending a Job Y ou can resend jobs that are canceled due to transmission errors. IMPOR T ANT T o be ab le to resend jobs th[...]

Checking/Changing the Status of Send Jobs 7-12 Checking/Changing the Send/Receiv e Status 7 2 Press [Status]. 3 Select the job that y ou want to resend ➞ press [Details]. If the job that you want to select is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the job.[...]

Checking/Changing the Status of Send Jobs 7-13 Checking/Changing the Send/Receiv e Status 7 4 Select the destination to resend the job to. ● If there is only one destination: ❑ Press [Resend]. ● If there are multiple destinations f or same sending method: ❑ Press [Broadcast List].[...]

Checking/Changing the Status of Send Jobs 7-14 Checking/Changing the Send/Receiv e Status 7 ❑ Select the destination to resend the job to ➞ press [Resend]. If the destination that you want to select is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the destination. The job is sent to the specified destination. 5 Press [Done] repeatedly u[...]

Checking/Changing the Status of Send Jobs 7-15 Checking/Changing the Send/Receiv e Status 7 2 Select [Status] or [Log]. [Status]: Pr ess this key if you want to print the send job list (TX Reserve List). [Log]: Press this key if you want to print the send job log (Activity Report). 3 Press [Print List]. NO TE • The icons that are displa y ed on t[...]

Checking/Changing the Status of Send Jobs 7-16 Checking/Changing the Send/Receiv e Status 7 4 Press [Y es]. T o cancel printing, press [No]. If you selected [Status], the TX Reser ve List is printed. If you selected [Log], the Activity Repor t (TX) is printed. 5 Press [Done]. The displa y retur ns to the Send Basic F eatures screen.[...]

Checking/Changing the Status of Receive Jobs 7-17 Checking/Changing the Send/Receiv e Status 7 Checking/Changing the Status of Receive Jobs Y ou can check the contents of receiv ed documents stored in memor y as well as the status of f orwarding jobs and documents receiv ed through I-f ax. NO TE The receiv e job log (Activity Repor t (RX)) screen d[...]

Checking/Changing the Status of Receive Jobs 7-18 Checking/Changing the Send/Receiv e Status 7 2 Press [Receive]. 3 Select a job whose detailed information y ou want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the job.[...]

Checking/Changing the Status of Receive Jobs 7-19 Checking/Changing the Send/Receiv e Status 7 4 Check the details of the selected job. 5 Press [Done] repeatedly until the Send Basic Features screen appears. Printing the Receive Job Log Y ou can print the receive job log (Activity Repor t (RX)). 1 Press [System Monitor] ➞ [Receive]. If necessary [...]

Checking/Changing the Status of Receive Jobs 7-20 Checking/Changing the Send/Receiv e Status 7 2 Press [Print List]. NO TE • The icons that are displa y ed on the left side of the list are e xplained below: - : A job for which an Activity Report has already been printed. - : A job for which an Activity Report has not yet been printed. • The rec[...]

Checking/Changing the Status of Receive Jobs 7-21 Checking/Changing the Send/Receiv e Status 7 4 Press [Done]. The displa y retur ns to the Send Basic F eatures screen. Checking the Arrival of an I-Fax The machine regularly checks f or the arrival of an I-f ax. Howe v er , you can check f or the arrival of an I-f ax at any time b y perf or ming the[...]

Checking/Changing the Status of Receive Jobs 7-22 Checking/Changing the Send/Receiv e Status 7 NO TE T o be ab le to use [Checking RX of I-F ax Jobs], y ou must first set the POP setting in E-mail/I-F ax in Network Settings in System Settings (from the Additional Functions screen) to 'On' so that y ou can receiv e documents using POP . ([...]

Checking/Changing the Status of Receive Jobs 7-23 Checking/Changing the Send/Receiv e Status 7 3 Select a job whose detailed information y ou want to check ➞ press [Details]. If the job that you want to select is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the job. NO TE If 120 send jobs ha ve accum ulated on the job status screen, jobs [...]

Checking/Changing the Status of Receive Jobs 7-24 Checking/Changing the Send/Receiv e Status 7[...]

CHAPTER 8-1 8 Customizing Communications Settings This chapter describes how to store and change the def ault settings of the Send/Receive function to suit your needs . Communications Settings T able . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 A utomatic Document Deletion . . . . . . . . . . . . . . .[...]

Communications Settings Table 8-2 Customizing Communications Settings 8 Communications Settings T able The f ollowing items can be stored or set in Communications Settings , from the Additional Functions screen. ■ Common Settings An asterisk (*) indicates the default setting. Item Settings Applicable Pag e TX Settings Sender's Names (TTI) 01[...]

Communications Settings Table 8-3 Customizing Communications Settings 8 ■ Common Settings T able Continued An asterisk (*) indicates the default settings. NO TE F or instructions on how to set the modes not described in this man ual, refer to the other manuals listed in the front of this Sending Guide . (See "Manuals f or the Machine ,"[...]

Automatic Document Deletion 8-4 Customizing Communications Settings 8 Automatic Document Deletion If transmission of a document has f ailed, this mode automatically erases that document from memor y . NO TE The def ault setting is 'On'. 1 Press (Additional Functions) ➞ [Communications Settings]. 2 Press [TX Settings] under <Common Se[...]

Automatic Document Deletion 8-5 Customizing Communications Settings 8 3 Press [Erase Failed TX]. NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 4 Select [On] or [Off] ➞ press [OK]. [On]: Erases jobs after sending, whether the transmission ends successfully or with an error . [Off]: Stor [...]

JPEG Compression Ratio for Color Send Jobs 8-6 Customizing Communications Settings 8 JPEG Compression Ratio for Color Send Jobs Y ou can set the compression ratio f or color scanned data. A high compression ratio reduces the amount of memor y used f or the document, but results in lo w quality images. On the contrary , a low compression ratio incre[...]

JPEG Compression Ratio for Color Send Jobs 8-7 Customizing Communications Settings 8 NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Select [High Ratio], [Normal], or [Low Ratio] ➞ press [OK]. [High Ratio]: A small amount of memory is used for the document, but the images are of a low q[...]

Handling Documents That Fail to Be Forwarded 8-8 Customizing Communications Settings 8 Handling Documents That Fail to Be For warded Y ou can set how the machine handles the documents that f ail to be f orwarded. NO TE • The def ault setting is 'Off'. • If Erase F ailed TX is set to 'Off' in TX Settings under <Common Sett[...]

Handling Documents That Fail to Be Forwarded 8-9 Customizing Communications Settings 8 3 Select [Alwa ys Print], [Store/Print], or [Off] ➞ press [OK]. [Always Print]: Documents that fail to be forwarded are printed. [Store/Print]: Documents that fail to be forwarded are stor ed in the Memory RX Inbox. The machine automatically prints out the docu[...]

Number of Retry Attempts 8-10 Customizing Communications Settings 8 Number of Retr y Attempts Retr y Times is the mode which automatically resends data when the data cannot be sent. This occurs because the receiv er is busy sending or receiving, or when an error occurs. This setting deter mines the number of retr y attempts. Y ou can set from one t[...]

Number of Retry Attempts 8-11 Customizing Communications Settings 8 3 Press [-] or [+] to set the number of Retry Times ➞ press [OK]. If the number of retry times is set to '0', the machine will not resend the data which cannot be sent. NO TE • Y ou can also use - (numeric ke ys), and (Clear) to clear y our entries. • Y ou can chang[...]

Standard Send Settings 8-12 Customizing Communications Settings 8 Standard Send Settings This mode enables y ou to change the standard settings f or the Send function, including the scan mode and the file f or mat. (See "Selecting a Scan Mode," on p . 3-2, and "Sending Methods," on p . 5-2.) NO TE • If the optional Super G3 F[...]

Standard Send Settings 8-13 Customizing Communications Settings 8 3 Press the Scanning Mode drop-do wn list ➞ select a scan mode. If the desired scan mode is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired scan mode. Y ou can also select a scan mode that you have already stored. (See "User Pr eset Keys," on p. 4-34.) 4[...]

Standard Send Settings 8-14 Customizing Communications Settings 8 [PDF (Compct)]: Enables you to send files containing text originals or text/photo originals using a high compression ratio. Y ou can also send multiple images together as one PDF file. The Auto-Color Select (Full Color/Black-and-White) and Black-and-White color modes cannot be set [...]

Favorites Buttons 8-15 Customizing Communications Settings 8 Favorites Buttons Y ou can set any possib le combination of send settings and register them in a f av orites button in memory . There are nine f av orites buttons and the y can be assigned names f or increased conv enience. This feature is useful f or registering frequently used send sett[...]

Favorites Buttons 8-16 Customizing Communications Settings 8 3 Press [ ▼ ] or [ ▲ ] until [Register Fa v orites Button] appears ➞ press [Register Fa v orites Button]. 4 Select a Fa v orites Button ([M1] to [M9]) for registering the send settings ➞ press [Register/Edit]. NO TE K eys that already ha ve settings stored in them are displa yed w[...]

Favorites Buttons 8-17 Customizing Communications Settings 8 5 Press [Store]. NO TE • If you select a k e y that already has settings stored in it, the settings are displa yed. • If there are more stored send settings than are currently displa yed, y ou can scroll through the list b y pressing [ ▼ ] or [ ▲ ]. ● If y ou select a key withou[...]

Favorites Buttons 8-18 Customizing Communications Settings 8 ● If y ou select a key that already has settings stored in it: ❑ A screen appears, asking f or your confirmation to ov erwrite the previous settings. Press [Y es]. T o cancel storing the settings, press [No]. Once the settings are stored, the message <Stored in memor y .> appea[...]

Favorites Buttons 8-19 Customizing Communications Settings 8 3 Select a Fa v orites Button ([M1] to [M9]) to name ➞ press [Register/Edit]. NO TE K eys that already ha ve settings stored in them are displa yed with a colored triangle ( ) in the low er right cor ner of the k ey . 4 Press [Name]. NO TE • If you select a k e y that already has sett[...]

Favorites Buttons 8-20 Customizing Communications Settings 8 5 Enter a name ➞ press [OK]. T wo lines can be used for a favorites button key name. Y ou can enter up to 10 characters per line. The assigned name appears on the ke y . NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence G[...]

Favorites Buttons 8-21 Customizing Communications Settings 8 3 Select the Fa v orites Button with the send settings that y ou want to erase ➞ press [Erase]. A screen appears, asking f or your confirmation to erase the settings. IMPOR T ANT Make sure to chec k the settings before er asing them. NO TE • K eys that already ha ve settings stored i[...]

Favorites Buttons 8-22 Customizing Communications Settings 8 The message <Erased.> appears f or appro ximately two seconds on the touch panel displa y . The stored send settings are erased. NO TE K ey names are not er ased. For instructions on changing a k ey name , see "Naming a F a vorites Button," on p . 8-18. 5 Press [Done] repe[...]

PDF Compression Priority 8-23 Customizing Communications Settings 8 PDF Compression Priority If PDF (Compct) is selected as the File F or mat, you can set the image quality le vel of the document. NO TE • If the optional Super G3 F AX Board is installed, and you are sending documents b y fax, this setting is disab led. • The def ault setting is[...]

PDF Compression Priority 8-24 Customizing Communications Settings 8 3 Select [Data Size Priority], [Normal], or [Image Priority]. [Data Size Priority]: The data size is small, but the image quality is low . [Normal]: The data size and image quality are between the Data Size Priority and Image Priority settings. [Image Priority]: The data size is la[...]

PDF Compression Priority 8-25 Customizing Communications Settings 8 NO TE If an original with many colors is scanned, the compression le vel is determined by taking into consideration the data siz e and the n umber of colors, according to the selected image le v el. How e ver , if the original is in monochrome or has f ew colors , it does not matte[...]

Initial Send Screen Display 8-26 Customizing Communications Settings 8 Initial Send Screen Display This mode enables y ou to set whether the [F av orites Buttons], [One-touch Buttons], or [New Address] tabs will be displa yed on the initial Send Basic F eatures screen when the pow er is tur ned ON, or the A uto Clear mode is activated. NO TE The de[...]

Initial Send Screen Display 8-27 Customizing Communications Settings 8 3 Select [Fa v orites Buttons], [One-touch Buttons], or [New Address] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

Printing the TX Terminal ID 8-28 Customizing Communications Settings 8 Printing the TX T erminal ID The TX T erminal ID setting enables you to specify whether the T erminal ID inf or mation is printed at the top of documents that you send through I-f ax. Inf or mation such as your I-f ax address and name are pr inted, enabling the recipient to know[...]

Printing the TX Terminal ID 8-29 Customizing Communications Settings 8 3 Select [On] or [Off]. ● If y ou select [On] and the optional Super G3 F AX Board is not installed: ❑ Select the printing position of the T erminal ID information ➞ press [OK]. [Inside]: The T erminal ID infor mation is printed inside the image area on the recipient'[...]

Printing the TX Terminal ID 8-30 Customizing Communications Settings 8 Example: If you set the TX T erminal ID setting to 'On', the T er minal ID information is printed on the recipient's paper as follows: The selected mode is set. ● If y ou select [On] and the optional Super G3 F AX Board is installed: ❑ Press [Option]. 15:00 05[...]

Printing the TX Terminal ID 8-31 Customizing Communications Settings 8 ❑ Specify the <Printing P osition> of the T ransmission T er minal ID and the <T elephone # Mark> ➞ press [OK] ➞ [OK]. Printing Position [Inside]: The T erminal ID infor mation is printed inside the image area on the recipient's paper . [Outside]: The T er[...]

Printing the TX Terminal ID 8-32 Customizing Communications Settings 8 ● If y ou select [Off]: ❑ Press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

Gamma Value for Color Send Jobs 8-33 Customizing Communications Settings 8 Gamma V alue for Color Send Jobs Y ou can set the Gamma value f or color scanned data. If the set value corresponds to the Gamma v alue at the receiving end, the scanning exposure of the output data at the receiving end is automatically adjusted to the le vel best suited to [...]

Gamma Value for Color Send Jobs 8-34 Customizing Communications Settings 8 3 Select the Gamma value ([Gamma 1.0], [Gamma 1.4], [Gamma 1.8], or [Gamma 2.2]), ➞ press [OK]. [Gamma 1.0]: Although light output results can be obtained, the overall color impression is pale. [Gamma 1.4]: Output results slightly lighter than default can be obtained. [Gam[...]

Initializing TX Settings 8-35 Customizing Communications Settings 8 Initializing TX Settings Y ou can restore almost all of the TX settings to their def ault settings. IMPOR T ANT Y ou cannot initialize the Sender's Names (TTI), Unit Name , and TX T erminal ID settings. NO TE If you initializ e the TX Settings, the settings stored in the f a v[...]

Initializing TX Settings 8-36 Customizing Communications Settings 8 3 Press [Y es]. T o cancel initializing the TX Settings, press [No]. The message <Initialized.> appears f or appro ximately two seconds on the touch panel displa y . The TX settings are initialized. 4 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

Two-Sided Printing 8-37 Customizing Communications Settings 8 T wo-Sided Printing Y ou can print received documents on both sides of the paper you select. This enables y ou to sav e paper . NO TE The def ault setting is 'Off'. 1 Press (Additional Functions) ➞ [Communications Settings]. 2 Press [RX Settings] under <Common Settings>[...]

Two-Sided Printing 8-38 Customizing Communications Settings 8 3 Press [T wo-sided Print]. 4 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 5 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

Paper Drawer Selection 8-39 Customizing Communications Settings 8 Paper Drawer Selection Y ou can set how the machine prints documents when there is no paper matching the size of the receiv ed document. There are f our printing methods (Switches A, B, C , and D): • Switch A: The image is pr inted ov er two sheets of paper that ha ve the same comb[...]

Paper Drawer Selection 8-40 Customizing Communications Settings 8 • Switch C: The image is reduced and printed on paper that differs in width from the receiv ed document. • Switch D: The image is printed on paper that is larger in size than the received document. NO TE • F or more inf or mation on selecting a paper source f or pr inting recei[...]

Paper Drawer Selection 8-41 Customizing Communications Settings 8 2 Press [Select Cassette]. 3 Select [On] or [Off] for the respective s witches ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

Reducing a Received Document 8-42 Customizing Communications Settings 8 Reducing a Received Document Y ou can set the machine to automatically reduce received documents so that the whole document is printed within the pr intab le area of the paper . NO TE The def ault settings are: - Receiv e Reduction: On - RX Reduction: A uto - Reduce %: 90% - Re[...]

Reducing a Received Document 8-43 Customizing Communications Settings 8 3 Select [On] or [Off]. IMPOR T ANT If you select [Off], the receiv ed document is not automatically reduced to fit the siz e of the paper . If the size of the receiv ed document exceeds the printab le area, the image is divided into equal sections and printed onto separ ate s[...]

Reducing a Received Document 8-44 Customizing Communications Settings 8 ❑ Press the Reduce % drop-down list ➞ select [97%], [95%], [90%], or [75%]. ❑ Select [V er tical & Horizontal] or [V er tical Only] ➞ press [OK]. [V er tical & Horizontal]: The image is reduced in both the vertical and horizontal directions. [V er tical Only]: T[...]

Reducing a Received Document 8-45 Customizing Communications Settings 8 ● If y ou select [Off]: ❑ Press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

Printing Footer Information on a Received Document 8-46 Customizing Communications Settings 8 Printing Footer Information on a Received Document Y ou can set whether the machine prints the date received, da y received, time receiv ed, transaction number , and page number at the bottom of the received document. NO TE The def ault setting is 'Of[...]

Printing Footer Information on a Received Document 8-47 Customizing Communications Settings 8 2 Press [Received P age Footer]. 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

2 On 1 Log 8-48 Customizing Communications Settings 8 2 On 1 Log This mode enables y ou to print two received documents of the same paper siz e onto a single sheet of paper . The 2 On 1 Log mode is av ailab le only under the follo wing conditions: • The same paper dra wer must be selected f or printing two consecutiv e pages of the receiv ed docu[...]

2 On 1 Log 8-49 Customizing Communications Settings 8 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

2 On 1 Log 8-50 Customizing Communications Settings 8[...]

CHAPTER 9-1 9 Storing/Editing Address Book Settings This chapter describes how to register various addresses in the Address Book and how to edit and erase registered inf ormation. Address Book Settings T ab le . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 About the Address Book . . . . . . . . . . .[...]

Address Book Settings Table 9-2 Storing/Editing Address Book Settings 9 Address Book Settings T able The f ollowing items can be stored or set in Address Book Settings, from the Additional Functions screen. NO TE F or instructions on how to set the modes not described in this man ual, refer to the other manuals listed in the front of this Sending G[...]

About the Address Book 9-3 Storing/Editing Address Book Settings 9 About the Address Book The Address Book is a f eature used for storing destinations of e-mail, I-f ax, and file ser v ers. The Address Book is divided into 10 subaddress books and one-touch buttons . Y ou can store up to 1,800 destinations, including 1,600 destinations in the subad[...]

About the Address Book 9-4 Storing/Editing Address Book Settings 9 ■ Group Y ou can register multiple destinations of various types in the group address. Y ou can group and use these registered destinations according to y our needs. NO TE • Y ou cannot register new destinations in a g roup address. New destinations need to be registered in the [...]

Storing New Addresses 9-5 Storing/Editing Address Book Settings 9 Storing New Addresses If you register a destination in the Address Book, y ou can sav e yourself the eff or t of entering the destination ev er y time it is used. That destination can also be selected from the Address Book f or use in any other customized setting. NO TE If the option[...]

Storing New Addresses 9-6 Storing/Editing Address Book Settings 9 2 Press [Register Address]. 3 Press [Register New Ad dress]. 4 Press [E-mail].[...]

Storing New Addresses 9-7 Storing/Editing Address Book Settings 9 5 Press [Name]. 6 Enter a name for the e-mail ad dress ➞ press [OK]. Y ou can enter up to 24 characters for the name. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. NO TE • F or instru[...]

Storing New Addresses 9-8 Storing/Editing Address Book Settings 9 7 Press the Address Book dr op-down list ➞ select one of the numbered subaddress books. Address Books 1 to 10 ar e used to divide the Address Book into 10 parts, called subaddress books. This is a convenient way to classify destinations. The e-mail address that you enter will be st[...]

Storing New Addresses 9-9 Storing/Editing Address Book Settings 9 9 Finish storing the address. ● If Access Number Management is set to 'On': ❑ Press [Ne xt]. ❑ Enter the access number using - (numeric ke ys) ➞ press [OK]. The access number can be the number of an existing private address book, or you can assign access numbers to [...]

Storing New Addresses 9-10 Storing/Editing Address Book Settings 9 ● If Access Number Management is set to 'Off': ❑ Press [OK]. The displa y retur ns to the Register New Address screen. NO TE • T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [...]

Storing New Addresses 9-11 Storing/Editing Address Book Settings 9 2 Press [Register New Ad dress]. 3 Press [I-Fax]. 4 Press [Name].[...]

Storing New Addresses 9-12 Storing/Editing Address Book Settings 9 5 Enter a name for the I-fax ad dress ➞ press [OK]. Y ou can enter up to 24 characters for the name. NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • The first character that y ou enter f or the name i[...]

Storing New Addresses 9-13 Storing/Editing Address Book Settings 9 7 Press the Mode drop-do wn list ➞ select [Simple] or [Full]. [Simple]: Sends scanned data as an image via the Internet. [Full]: Sends scanned data as an image via the Internet, and enables you to receive a delivery confirmation message telling you whether your I-fax was sent suc[...]

Storing New Addresses 9-14 Storing/Editing Address Book Settings 9 8 Press [I-Fax Ad dress] ➞ enter the I-fax address ➞ press [OK]. Y ou can enter up to 128 characters for the I-fax address. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be entered. NO TE If you[...]

Storing New Addresses 9-15 Storing/Editing Address Book Settings 9 NO TE After pressing [OK], the standard field that y ou entered appears as asterisks (********) on the I-f ax settings screen. 10 Select [On] or [Off] for <Send Via Server>. [On]: Sends documents via a server . Y ou can send documents to destinations via the Internet in the s[...]

Storing New Addresses 9-16 Storing/Editing Address Book Settings 9 11 Press [Destination Conditions] ➞ specify the receiving conditions of the destination ➞ press [OK]. The following conditions are always selected: - Paper Size: A4/L TR - Compression Method: MH - Resolution: 200 x 100 dpi, 200 x 200 dpi L TR, LGL, and STMT are included in [L TR[...]

Storing New Addresses 9-17 Storing/Editing Address Book Settings 9 12 Finish storing the address. ● If Access Number Management is set to 'On': ❑ Press [Ne xt]. ❑ Enter the access number using - (numeric ke ys) ➞ press [OK]. The access number can be the number of an existing private address book, or you can assign access numbers t[...]

Storing New Addresses 9-18 Storing/Editing Address Book Settings 9 ● If Access Number Management is set to 'Off': ❑ Press [OK]. The displa y retur ns to the Register New Address screen. NO TE • T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [...]

Storing New Addresses 9-19 Storing/Editing Address Book Settings 9 File Ser ver Addresses NO TE • F or examples of the settings needed to send to a fi le ser ver , see the Network Guide . • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • Y ou can enter up to 24 characters f [...]

Storing New Addresses 9-20 Storing/Editing Address Book Settings 9 2 Press [Register New Ad dress]. 3 Press [File]. 4 Press [Name].[...]

Storing New Addresses 9-21 Storing/Editing Address Book Settings 9 5 Enter a name for the fi le server address ➞ press [OK]. Y ou can enter up to 24 characters for the name. NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • The first character that y ou enter f or the[...]

Storing New Addresses 9-22 Storing/Editing Address Book Settings 9 7 Press the Protocol dr op-down list ➞ select the desired protocol. The following protocols may be used: [FTP]: Select this protocol if you ar e sending documents to a computer running Sun Solaris 2.6 or later , Mac OS X or later , Internet Infor mation Server 4.0 under Windows NT[...]

Storing New Addresses 9-23 Storing/Editing Address Book Settings 9 8 Set [Host Name], [File P ath], [User], and [P asswor d]. NO TE F or instructions on specifying each of the settings f or FTP , Windows (SMB), and NetW are (IPX), see "Specifying a File Server ," on p . 2-13. 9 Finish storing the address. ● If Access Number Management i[...]

Storing New Addresses 9-24 Storing/Editing Address Book Settings 9 ❑ Enter the access number using - (numeric ke ys) ➞ press [OK]. The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the addr ess book. If you do not want to set an access number for this files [...]

Storing New Addresses 9-25 Storing/Editing Address Book Settings 9 NO TE • T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Address Book," on p . 10-22.) • If there is any required setting f or [...]

Storing New Addresses 9-26 Storing/Editing Address Book Settings 9 2 Press [Register New Ad dress]. 3 Press [Group]. 4 Press [Name].[...]

Storing New Addresses 9-27 Storing/Editing Address Book Settings 9 5 Enter a name for the gr oup address ➞ press [OK]. Y ou can enter up to 24 characters for the name. NO TE • F or instructions on entering characters on the touch panel displa y , see Chapter 2, "Basic Operations ," in the Ref erence Guide . • The first character th[...]

Storing New Addresses 9-28 Storing/Editing Address Book Settings 9 7 Select [Address Book] or [Store In Usr Inbo x]. T o store destinations in a gr oup address, those destinations must be stored in the subaddress book that contains the gr oup address. Y ou cannot store destinations from dif ferent subaddress books in the gr oup address. For example[...]

Storing New Addresses 9-29 Storing/Editing Address Book Settings 9 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed. T o cancel entering the Access Number , press [Cance[...]

Storing New Addresses 9-30 Storing/Editing Address Book Settings 9 ● If y ou select [Address Book], and Access Number Management is set to 'Off', and the destination is not stored with an access number or in a private ad dress book: ❑ Select the destination ➞ press [OK]. T o cancel a selected destination, select the destination once[...]

Storing New Addresses 9-31 Storing/Editing Address Book Settings 9 Y ou can select a destination and press [Details] to display the screen shown below . This enables you to confir m the detailed information related to the selected destinations. Press [Done] to r eturn to the previous screen. Repeat step 7 to add other destinations. The destination[...]

Storing New Addresses 9-32 Storing/Editing Address Book Settings 9 The selected User Inbo x is display ed and listed. NO TE Only one User Inbo x can be stored in a g roup address. ● T o erase a destination: ❑ Select an address in the group ➞ press [Erase]. If the destination to be selected is not displayed, press [ ▼ ] or [ ▲ ] to scroll [...]

Storing New Addresses 9-33 Storing/Editing Address Book Settings 9 8 Finish storing the address. ● If Access Number Management is set to 'On': ❑ Press [Ne xt]. ❑ Enter the access number using - (numeric ke ys) ➞ press [OK]. The access number can be the number of an existing private address book, or you can assign access numbers to[...]

Storing New Addresses 9-34 Storing/Editing Address Book Settings 9 ● If Access Number Management is set to 'Off': ❑ Press [OK]. The displa y retur ns to the Register New Address screen. NO TE • T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [...]

Storing New Addresses 9-35 Storing/Editing Address Book Settings 9 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. If necessary , see the screen shots in steps 1 and 2 of "E-Mail Addr esses," on p. 9-5. If a password has been set for the Addr ess Book, enter the password using - (numeric keys) ➞ press [...]

Storing New Addresses 9-36 Storing/Editing Address Book Settings 9 4 Press the Server to Search dr op-do wn list ➞ select the desired server to search. 5 Specify the searc h criteria. NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • If you w ant to search f or a destin[...]

Storing New Addresses 9-37 Storing/Editing Address Book Settings 9 The search criteria boxes that ar e not filled out, are not sear ched. T o make a more detailed sear ch with multiple search conditions, press [Detailed Search], and follow the dir ections below . The sear ch criteria you entered for Simple Sear ch are continuously used in Detailed[...]

Storing New Addresses 9-38 Storing/Editing Address Book Settings 9 For example, if you want to enter the location to start searching on the directory tree of the LDAP Server , and ou=salesdept, o=canon, c=jp is the distinguished name in the directory , enter the organization/organizationUnit of the user as follows: organizationUnit=salesdept organi[...]

Storing New Addresses 9-39 Storing/Editing Address Book Settings 9 ❑ Enter the search criter ia ➞ press [OK]. Y ou can enter up to 128 characters for the search criteria. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entries. ❑ Press [Add]. T o continue adding more sear ch criteria, press [or] or [and] ➞ r e[...]

Storing New Addresses 9-40 Storing/Editing Address Book Settings 9 NO TE • Y ou can specify up to four diff erent search criter ia at a time . • If you specify three or more search cr iteria, you cannot use both [or] and [and] together . • If you press [Simple Search] after specifying search cr iteria on the Detailed Search screen, the displa[...]

Storing New Addresses 9-41 Storing/Editing Address Book Settings 9 ● If the screen below is displa yed: ❑ Press [User] ➞ enter the user name ➞ press [OK]. Y ou can enter up to 128 characters for the user name. The login screen is displayed if either one of the following is true: If Login Information in Register LDAP Server in System Setting[...]

Storing New Addresses 9-42 Storing/Editing Address Book Settings 9 NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • Y ou can also use - (numeric ke ys) to enter numbers , and (Clear) to clear your entries . • After pressing [OK], the pass word that y ou entered appears[...]

Storing New Addresses 9-43 Storing/Editing Address Book Settings 9 T o continue searching, pr ess [Back]. Y ou can select multiple destinations. If the desired destination is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the desired destination. Y ou can register the selected e-mail address for an I-fax addr ess by pressing [Register e-mail[...]

Storing New Addresses 9-44 Storing/Editing Address Book Settings 9 8 Store the selected destination. ● If only one destination is selected: ❑ V erify the address ➞ press [OK]. If necessary , edit the contents of the address. ● If y ou want to store the destination with an access number , and the Access Number Management setting is set to &a[...]

Storing New Addresses 9-45 Storing/Editing Address Book Settings 9 ❑ Enter the access number using - (numeric ke ys) ➞ press [OK]. The access number can be the number of an existing private address book, or you can assign access numbers to individual addresses within the addr ess book. If you do not want to set an access number for this address[...]

Storing New Addresses 9-46 Storing/Editing Address Book Settings 9 ● If multiple destinations are selected: ❑ Select the subaddress book to store the addresses in ➞ press [OK]. If the subaddress book is stor ed with an access number , and the Access Number Management setting is set to 'On', enter the access number using - (numeric k[...]

Storing New Addresses 9-47 Storing/Editing Address Book Settings 9 ❑ Read the displa yed message ➞ press [OK]. The displa y retur ns to the Register New Address screen. NO TE • The maximum n umber of destinations that can be selected at one time is 64. • T o displa y [Access Number], set the Access Number Management to 'On'. T o a[...]

Storing New Addresses 9-48 Storing/Editing Address Book Settings 9 ● If y ou want to store the destination with an access number , and the Access Number Management setting is set to 'On': ❑ Press [Ne xt]. ❑ Enter the access number using - (numeric ke ys) ➞ press [OK]. The access number can be the number of an existing private addr[...]

Storing New Addresses 9-49 Storing/Editing Address Book Settings 9 NO TE T o displa y [Access Number], set Access Number Management to 'On'. T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings] ➞ [Manage/Access to Address Book] ➞ [Access Number Management]. (See "Manage/Access to Add[...]

Editing Address Details 9-50 Storing/Editing Address Book Settings 9 Editing Address Details Y ou can change destination details as necessar y . 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. If necessary , see the screen shots in steps 1 and 2 of "E-Mail Addr esses," on p. 9-5. If a password has been s[...]

Editing Address Details 9-51 Storing/Editing Address Book Settings 9 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed. T o cancel entering the Access Number , press [Can[...]

Editing Address Details 9-52 Storing/Editing Address Book Settings 9 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination to be changed ➞ press [Edit]. Y ou cannot edit multiple destinations at one time. In this example, an e-mai[...]

Editing Address Details 9-53 Storing/Editing Address Book Settings 9 3 Edit the address details ➞ press [OK]. The screen dif fers depending on the address type you select in step 2. Y ou cannot change the address book of a group addr ess, or change a destination register ed as a group addr ess. The displa y retur ns to the Register Address screen[...]

Erasing Addresses 9-54 Storing/Editing Address Book Settings 9 Erasing Addresses Y ou can erase destinations stored in the address book. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address]. If necessary , see the screen shots in steps 1 and 2 of "E-Mail Addr esses," on p. 9-5. If a password has been set for t[...]

Erasing Addresses 9-55 Storing/Editing Address Book Settings 9 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed. T o cancel entering the Access Number , press [Cancel]. [...]

Erasing Addresses 9-56 Storing/Editing Address Book Settings 9 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination to be erased ➞ press [Erase]. Y ou cannot erase multiple destinations at one time. Press the alphabet keys (e.g.,[...]

Erasing Addresses 9-57 Storing/Editing Address Book Settings 9 3 Press [Y es]. T o cancel erasing, press [No]. The message <Erased.> appears f or appro ximately two seconds on the touch panel displa y . The selected destination is erased. 4 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

Naming an Address Book 9-58 Storing/Editing Address Book Settings 9 Naming an Address Book Y ou can assign a name to any subaddress book. 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [Register Address Book Name]. If a password has been set for the Addr ess Book, enter the password using - (numeric keys) ➞ press [OK]. (See "[...]

Naming an Address Book 9-59 Storing/Editing Address Book Settings 9 3 Enter a name ➞ press [OK]. Y ou can enter up to 16 characters for a name. NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • If you press [OK] without entering an y characters , the subaddress book nam[...]

Storing/Editing One-Touch Buttons 9-60 Storing/Editing Address Book Settings 9 Storing/Editing One-T ouch Buttons Y ou can store up to 200 destinations in the one-touch buttons f eature. This section describes how to store/edit the destinations with the one-touch buttons f eature. IMPOR T ANT If Language Switch in Common Settings (from the Addition[...]

Storing/Editing One-Touch Buttons 9-61 Storing/Editing Address Book Settings 9 2 Select a one-touch b utton to store or change ➞ press [Register/Edit]. If the one-touch button to be selected is not displayed, press [ ▼ ] or [ ▲ ] to scroll to the one-touch button. If you know the one-touch button's three digit number , press [ ] (One-T o[...]

Storing/Editing One-Touch Buttons 9-62 Storing/Editing Address Book Settings 9 3 Select [E-mail], [I-F ax], [File], [Gr oup], or [Sear ch on Server]. ● If y ou select [E-mail]: ❑ Press [Name]. ❑ Enter a name f or the e-mail address ➞ press [OK]. Y ou can enter up to 24 characters for the name.[...]

Storing/Editing One-Touch Buttons 9-63 Storing/Editing Address Book Settings 9 NO TE The first character that y ou enter f or the name is used f or sor ting the address list when you press k e ys, such as [ABC], [DEF], and [GHI], on the Search Address Book/Server screen. ❑ Press [One-touch Button Name]. ❑ Enter a name f or the one-touch button[...]

Storing/Editing One-Touch Buttons 9-64 Storing/Editing Address Book Settings 9 ❑ Press [E-mail Address] ➞ enter the e-mail address ➞ press [OK]. Y ou can enter up to 128 characters for the e-mail address. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be enter[...]

Storing/Editing One-Touch Buttons 9-65 Storing/Editing Address Book Settings 9 ❑ Enter a name f or the I-fax address ➞ press [OK]. Y ou can enter up to 24 characters for the name. NO TE The first character that y ou enter f or the name is used f or sor ting the address list when you press k e ys, such as [ABC], [DEF], and [GHI], on the Search [...]

Storing/Editing One-Touch Buttons 9-66 Storing/Editing Address Book Settings 9 ❑ Enter a name f or the one-touch button ➞ press [OK]. Y ou can enter up to 12 characters for the one-touch button's name. If you press [Shift], the entry mode changes to the upper case mode, in which upper case characters and some symbols (e.g., @) can be enter[...]

Storing/Editing One-Touch Buttons 9-67 Storing/Editing Address Book Settings 9 NO TE • In order f or you to receiv e a confir mation message telling y ou the delivery status of your I-f ax document, the recipient's machine must ha ve I-f ax capabilities and be compatible with the Full mode . • If you send documents using the Full mode to [...]

Storing/Editing One-Touch Buttons 9-68 Storing/Editing Address Book Settings 9 ❑ Press [Standard Field 1] and [Standard Field 2] ➞ enter their respectiv e standard fields ➞ press [OK]. Standard Field 1 and Standar d Field 2 are settings r equired for using an Internet fax service. For details, contact your service provider . If you do not us[...]

Storing/Editing One-Touch Buttons 9-69 Storing/Editing Address Book Settings 9 ❑ Select [On] or [Off] f or <Send Via Ser v er>. [On]: Sends documents via a server . Y ou can send documents to destinations via the Internet in the same way as e-mail. [Off]: Does not send documents via a server . Y ou can send large amounts of data to a recipi[...]

Storing/Editing One-Touch Buttons 9-70 Storing/Editing Address Book Settings 9 ❑ Press [Destination Conditions] ➞ specify the receiving conditions of the destination ➞ press [OK]. The following conditions are always selected: - Paper Size: A4/L TR - Compression Method: MH - Resolution: 200 x 100 dpi, 200 x 200 dpi L TR, LGL, and STMT are incl[...]

Storing/Editing One-Touch Buttons 9-71 Storing/Editing Address Book Settings 9 ● If y ou select [File]: ❑ Press [Name]. ❑ Enter a name f or the file ser ver address ➞ press [OK]. Y ou can enter up to 24 characters for the name. NO TE The first character that y ou enter f or the name is used f or sor ting the address list when you press k [...]

Storing/Editing One-Touch Buttons 9-72 Storing/Editing Address Book Settings 9 ❑ Press [One-touch Button Name]. ❑ Enter a name f or the one-touch button ➞ press [OK]. Y ou can enter up to 12 characters for the one-touch button's name. ❑ Press the Protocol drop-down list ➞ select the protocol.[...]

Storing/Editing One-Touch Buttons 9-73 Storing/Editing Address Book Settings 9 The following protocols may be used: [FTP]: Select this protocol if you ar e sending documents to a computer running Sun Solaris 2.6 or later , Mac OS X or later , Inter net Information Server 4.0 under Windows NT Server 4.0, Internet Infor mation Services 5.0 under Wind[...]

Storing/Editing One-Touch Buttons 9-74 Storing/Editing Address Book Settings 9 ❑ Enter a name f or the group address ➞ press [OK]. Y ou can enter up to 24 characters for the name. NO TE The first character that y ou enter f or the name is used f or sor ting the address list when you press k e ys, such as [ABC], [DEF], and [GHI], on the Search [...]

Storing/Editing One-Touch Buttons 9-75 Storing/Editing Address Book Settings 9 ❑ Enter a name f or the one-touch button ➞ press [OK]. Y ou can enter up to 12 characters for the name. ❑ Press [Specifying Destinations]. ❑ Select a destination to store in the group address from [Address Book], one-touch buttons , or [Store In Usr Inbox] ➞ pr[...]

Storing/Editing One-Touch Buttons 9-76 Storing/Editing Address Book Settings 9 If you know the one-touch button's three digit number , press [ ] (One-T ouch Button Number) ➞ enter the three-digit number of the desir ed one-touch button using - (numeric keys). ● If y ou select [Search on Server]: ❑ Press the Ser v er to Search drop-down l[...]

Storing/Editing One-Touch Buttons 9-77 Storing/Editing Address Book Settings 9 ❑ Specify the search criter ia. T o use Simple Search: • Press [Name], [E-mail], or [Fax] ➞ enter the name, e-mail addr ess, or fax number for which to search ➞ pr ess [OK]. Y ou can enter up to 128 characters for the name, e-mail address, or fax number . Y ou ca[...]

Storing/Editing One-Touch Buttons 9-78 Storing/Editing Address Book Settings 9 • Press the sear ch category drop-down list ➞ select the desired sear ch category . The available search categories ar e: [Name]: Search by name. [E-mail]: Search by e-mail address. [Fax]: Search by fax number . [Organization]: Sear ch by organization name. [Orgnztio[...]

Storing/Editing One-Touch Buttons 9-79 Storing/Editing Address Book Settings 9 Y ou can select from the following search conditions: [contains]: The result must contain the enter ed name, e-mail address, fax number , organization, or organizational unit. [does not contain]: The result must not contain the enter ed name, e-mail address, fax number ,[...]

Storing/Editing One-Touch Buttons 9-80 Storing/Editing Address Book Settings 9 • Press [Add]. T o continue adding more sear ch criteria, press [or] or [and] ➞ specify the search criteria as on p. 9-77. [or]: The machine searches and r eturns a result for either of the specified search criteria. [and]: The machine searches and returns a result [...]

Storing/Editing One-Touch Buttons 9-81 Storing/Editing Address Book Settings 9 ❑ Press [Star t Searching]. T o cancel searching, pr ess [Cancel]. T o cancel searching while the machine is sear ching for your criteria, press [Cancel]. If the machine finds some results befor e you press [Cancel], these search r esults are displayed. NO TE If you p[...]

Storing/Editing One-Touch Buttons 9-82 Storing/Editing Address Book Settings 9 • Press [Passwor d] ➞ enter the password ➞ pr ess [OK]. Y ou can enter up to 24 characters for the password. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entries. NO TE F or instructions on entering characters, see Chapter 2, "[...]

Storing/Editing One-Touch Buttons 9-83 Storing/Editing Address Book Settings 9 IMPOR T ANT The number of search results displa yed will not e xceed the maximum limit set in Register LD AP Server in System Settings (from the Additional Functions screen). If the desired destination is not displa yed, either increase the maxim um number of addresses t[...]

Storing/Editing One-Touch Buttons 9-84 Storing/Editing Address Book Settings 9 NO TE T o cancel a selected destination, select the destination again. ❑ Store the selected destination. If you want to store the selected addr ess as an e-mail address: • V erify the destination. If necessary , edit the contents of the address. Super G3 FAX Board is[...]

Storing/Editing One-Touch Buttons 9-85 Storing/Editing Address Book Settings 9 • Press [One-touch Button Name] ➞ enter a name for the one-touch button ➞ press [OK]. If you want to register the selected addr ess for an I-fax address: • V erify the address. If necessary , edit the contents of the address. • Press [One-touch Button Name] ➞[...]

Storing/Editing One-Touch Buttons 9-86 Storing/Editing Address Book Settings 9 Y ou can enter up to 12 characters for the one-touch button's name. The information that can be obtained from the LDAP server consists of only names and e-mail addresses. 4 Press [OK]. In this example, an e-mail address is selected. The contents you ha ve stored app[...]

Erasing One-Touch Buttons 9-87 Storing/Editing Address Book Settings 9 Erasing One-T ouch Buttons Y ou can erase the destinations that you ha v e stored in one-touch buttons . 1 Press (Additional Functions) ➞ [Address Book Settings] ➞ [One-touch Buttons]. If necessary , see the screen shot in step 1 of "Storing/Editing One-T ouch Buttons,&[...]

Erasing One-Touch Buttons 9-88 Storing/Editing Address Book Settings 9 If you know the one-touch button's three digit number , press [ ] (One-T ouch Button Number) ➞ enter the three digit number of the desir ed one-touch button using - (numeric keys). IMPOR T ANT Make sure that y ou v erify the settings first bef ore you er ase them. NO TE [...]

Erasing One-Touch Buttons 9-89 Storing/Editing Address Book Settings 9 4 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

Erasing One-Touch Buttons 9-90 Storing/Editing Address Book Settings 9[...]

CHAPTER 10-1 10 System Manager Settings This chapter describes the settings that can be made by the System Manager (the person in charge of the machine). System Settings T ab le . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 Communications Settings . . . . . . . . . . . . . . . . . . . . . .[...]

System Settings Table 10-2 System Manager Settings 10 System Settings T able The f ollowing settings can be selected, stored or changed in System Settings from the Additional Functions screen. ■ System Settings An asterisk (*) indicates the default settings. Item Settings Applicable Pag e Communications Settings E-mail/I-F ax Settings p . 10-4 Ma[...]

System Settings Table 10-3 System Manager Settings 10 ■ System Settings T able Continued An asterisk (*) indicates the default settings. NO TE F or instructions on how to set the modes or settings not described in this man ual, ref er to the other manuals listed in the front this Sending Guide . (See "Manuals f or the Machine ," on p . [...]

Communications Settings 10-4 System Manager Settings 10 Communications Settings This section describes the e-mail, I-fax, and Memory RX Inbox settings . E-Mail/I-Fax Settings Y ou can change the e-mail and I-fax tr ansmission settings. The availab le settings are: ■ Maximum Data Size For Sending Sets the maximum data size f or outgoing e-mail mes[...]

Communications Settings 10-5 System Manager Settings 10 NO TE The def ault settings are: - Maxim um Data Size F or Sending: 3 MB - Def ault Subject: Attached Image - Full Mode TX Timeout: 24 hours - Print MDN/DSN on Receipt: Off - Alw a ys send notice f or RX errors: On - Use Send Via Server : Off 1 Press (Additional Functions) ➞ [System Settings[...]

Communications Settings 10-6 System Manager Settings 10 NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 3 Press [E-mail/I-Fax Settings]. 4 Set the Maximum Data Size For Sending. ❑ Press [Maximum Data Size F or Sending]. ❑ Press [-] or [+] to specify the maximum data size f or sending. Y[...]

Communications Settings 10-7 System Manager Settings 10 IMPOR T ANT The maximum data siz e f or sending must not be g reater than the maximum data size of the mail server . NO TE • If you enter '0' MB as the data siz e, there is no size limit on the data that is sent. • The maximum data siz e f or sending can be set in 1 MB increments[...]

Communications Settings 10-8 System Manager Settings 10 7 Set the Full Mode TX Timeout. ❑ Press [Full Mode TX Timeout]. ❑ Press [-] or [+] to specify the Full Mode TX Timeout time. Y ou can set the Full Mode TX Timeout time from 0 to 99 hours, in 1 hour increments. Y ou can also use - (numeric keys) to enter values, and (Clear) to clear your en[...]

Communications Settings 10-9 System Manager Settings 10 9 Select [On] or [Off] for <Al ways send notice f or RX err ors>. [On]: If an err or occurs, the sender is always infor med of the details of the error . [Off]: If an err or occurs, the sender is not infor med of the details of the err or . 10 Select [On] or [Off] for <Use Send Via Se[...]

Communications Settings 10-10 System Manager Settings 10 Memor y RX Inbox Settings There ma y be occasions when you w ant to store all incoming documents into memor y until y ou are ready to print or send them. Locking the machine to receiv e and store all documents in memor y is called Memory Lock. After the memor y lock is turned 'On', [...]

Communications Settings 10-11 System Manager Settings 10 2 Press [Memory RX Inbox Settings]. 3 Press [Memory RX Inbox P asswor d].[...]

Communications Settings 10-12 System Manager Settings 10 4 Enter the desired passw ord using - (n umeric keys) ➞ press [OK]. If you do not want to set the Memory RX Inbox with a password, do not enter any number . Y ou cannot store a password with only zer os as the number , such as <0000000>. The selected mode is set. NO TE If you mak e a [...]

Communications Settings 10-13 System Manager Settings 10 Storing Received I-Fax Documents in Memory Y ou can set the machine to store received I-f ax documents in memor y without printing them. This is referred to as I-f ax Memory Lock. Y ou can later chec k the receiv ed documents in the Memor y RX Inbo x, and pr int or send them. NO TE The def au[...]

Communications Settings 10-14 System Manager Settings 10 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. IMPOR T ANT If the message <I-F ax Memor y RX is on.> does not appear , set the I-F ax Memory Lock setting on the Memory RX Inbo x screen from the Inbo x Selection screen of the Mail Bo x function to 'On'. (See C[...]

Communications Settings 10-15 System Manager Settings 10 NO TE If the desired setting is not displa yed, press [ ▼ ] or [ ▲ ] to scroll to the desired setting. 2 Press [Memory RX Inbox Settings] ➞ [Memory Lock Start Time]. 3 Select [Everyday], [Select Days], or [Off].[...]

Communications Settings 10-16 System Manager Settings 10 ● If y ou select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the start time using - (numer ic ke ys) ➞ press [OK]. Y ou can store up to five differ ent star t times. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 11:18[...]

Communications Settings 10-17 System Manager Settings 10 Y ou can store up to five differ ent star t times for each day of the week. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 11:18 p.m. ➞ 2318 If you make a mistake when entering the time, enter another four digit number . The select[...]

Communications Settings 10-18 System Manager Settings 10 Memory Lock End Time Settings Y ou can set Memor y Lock to end automatically at a specified time . NO TE • If the optional Super G3 F AX Board is installed, and Use F ax Memor y Lock in Memory RX Inbo x Settings in Communications Settings in System Settings (from the Additional Functions s[...]

Communications Settings 10-19 System Manager Settings 10 3 Select [Everyday], [Select Days], or [Off]. ● If y ou select [Everyday]: ❑ Select a number ([1] to [5]) ➞ enter the end time using - (numeric k eys) ➞ press [OK]. Y ou can store up to five differ ent end times. Enter all four digits of the time (including zeros), using 24-hour nota[...]

Communications Settings 10-20 System Manager Settings 10 ● If y ou select [Select Days]: ❑ Select a da y of the week ([Sun] to [Sat]) ➞ select a number ([1] to [5]). ❑ Enter the end time using - (numeric ke ys) ➞ press [OK]. Y ou can store up to five differ ent end times for each day of the week. Enter all four digits of the time (includ[...]

Communications Settings 10-21 System Manager Settings 10 ● If y ou select [Off]: ❑ Press [OK]. If you select [Off], Memory Lock will not automatically turn on at a specified time. Y ou can manually tur n Memory Lock On or Off by pressing [On] or [Of f] under <I-Fax Memory Lock> on the Memor y RX Inbox screen fr om the Inbox Selection scr[...]

Manage/Access to Address Book 10-22 System Manager Settings 10 Manage/Access to Address Book Y ou can set the Address Book with a passw ord and set access numbers to restrict its use. Address Book Password Y ou can set a passw ord f or the Address Book. If a password is set, restrictions can be placed on the registering, editing, or erasing of dest[...]

Manage/Access to Address Book 10-23 System Manager Settings 10 2 Press [Address Book P assw or d]. 3 Enter the desired passw ord using - (n umeric keys) ➞ press [OK]. If you do not want to set the Address Book with a passwor d, do not enter a number . Y ou cannot store a password with only zer os as the number , such as <0000000>. The pass [...]

Manage/Access to Address Book 10-24 System Manager Settings 10 Access Number Management Y ou can set up a private address book using an access number . This feature enables y ou to restrict other users from viewing and utilizing these special addresses. NO TE The def ault setting is 'Off'. 1 Press (Additional Functions) ➞ [System Settin[...]

Manage/Access to Address Book 10-25 System Manager Settings 10 3 Select [On] or [Off] ➞ press [OK]. The selected mode is set. 4 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

Forwarding Settings 10-26 System Manager Settings 10 For warding Settings Y ou can set the machine to store received I-f ax documents in Confidential F ax Inbo xes , or f orward them to other machines or file servers. If a received document matches the f orwarding conditions, it is f orwarded to the specified destination. This section e xplains [...]

Forwarding Settings 10-27 System Manager Settings 10 2 Press [Register]. 3 T o recall the forwar ding settings of a received document that y ou have stored, press [1 Before], [2 Bef ore], or [3 Bef ore]. Y ou can recall the last three forwar ding settings. The recalled f orwarding settings are displa yed. IMPOR T ANT • The f orwarding settings ar[...]

Forwarding Settings 10-28 System Manager Settings 10 4 Press [Condition Name]. 5 Enter a name for the f orwar ding condition ➞ press [OK]. Y ou can enter up to 50 characters for the condition name. NO TE • F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence Guide . • If the Send Doc. Name [...]

Forwarding Settings 10-29 System Manager Settings 10 6 Press [Forwarding Conditions]. 7 Press the Receive T ype drop-do wn list ➞ select [Fax] or [I-Fax]. If the optional Super G3 F AX Board is not installed, this step is not necessary . Super G3 F AX Board is installed.[...]

Forwarding Settings 10-30 System Manager Settings 10 8 Set the forwar ding conditions. ● If the optional Super G3 F AX Board is not installed, or [I-Fax] is selected as the receive type: ❑ Press the T o , From, or Subject drop-do wn list. The available forwarding conditions ar e: [disregar ded]: Disregards the T o, From, or Subject information [...]

Forwarding Settings 10-31 System Manager Settings 10 ❑ Select the f orwarding condition ➞ press [Set.]. ❑ Enter the f orwarding criteria ➞ press [OK]. ❑ If necessar y , repeat this step for the other drop-do wn list(s). If you want to change the criteria for the forwarding conditions without changing the forwarding condition for the T o, [...]

Forwarding Settings 10-32 System Manager Settings 10 ● If the optional Super G3 F AX Board is installed, and [Fax] is selected as the receive type: ❑ Select the F ax Number , Subaddress, or P assw ord drop-down list. The available forwarding conditions ar e: [disregar ded]: Disregar ds the Fax Number information as a forwarding condition. [does[...]

Forwarding Settings 10-33 System Manager Settings 10 ❑ Select the f orwarding condition ➞ press [Set.] ➞ enter the f orwarding criteria using - (numeric ke ys). [ ] [ ]: Use to move the position of the cursor . [Backspace]: Press when you enter an incorrect number . The last number entered is deleted, enabling you to enter the corr ect number[...]

Forwarding Settings 10-34 System Manager Settings 10 9 Press [Done]. 10 Press [Forwarding Destination] ➞ select [Address Book] or [Conf. Fax Inbo x]. [Address Book]: Select to forward the r eceived document to another machine (relay function). [Conf. Fax Inbox]: Select to store the r eceived document in a Confidential Fax Inbox.[...]

Forwarding Settings 10-35 System Manager Settings 10 NO TE • Documents receiv ed by I-f ax, fax, and e-mail cannot be f orwarded into User Inbo xes . • If the selected destination is a g roup address which contains a User Inbo x, as a destination the document is not sent and stored in that User Inbo x. • [Conf . Fax Inbo x] cannot be selected[...]

Forwarding Settings 10-36 System Manager Settings 10 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed. T o cancel entering the Access Number , press [Cancel]. ❑ Select[...]

Forwarding Settings 10-37 System Manager Settings 10 ● If y ou select [Address Book], and Access Number Management is set to 'Off', and the destination is not stored with an access number or in a private ad dress book: ❑ Select the f orwarding destination ➞ press [OK]. Y ou cannot select multiple destinations. T o forward to multipl[...]

Forwarding Settings 10-38 System Manager Settings 10 ● If y ou select [Conf. Fax Inbo x]: ❑ Select the desired Confidential F ax Inbo x ➞ press [OK]. If the desired Confidential Fax Inbox is not displayed, pr ess [ ▼ ] or [ ▲ ] to scroll to the Confidential Fax Inbox. Y ou cannot select multiple Confidential Fax Inboxes. IMPOR T ANT ?[...]

Forwarding Settings 10-39 System Manager Settings 10 11 Press [Send Doc. Name]. If you selected a Confidential Fax Inbox as the forwarding destination, pr oceed to step 13. 12 Enter the name of the document ➞ press [OK]. The condition name is automatically entered as the document's name by default. However , you can change this name. Y ou c[...]

Forwarding Settings 10-40 System Manager Settings 10 13 Press [Forwarding Time]. 14 Select [Everyday], [Select Days], or [Off]. IMPOR T ANT The star t time and end time cannot be set with the same time .[...]

Forwarding Settings 10-41 System Manager Settings 10 ● If y ou select [Everyday]. ❑ Enter the star t time and the end time using - (numeric ke ys) ➞ press [OK]. Y ou can set the star t time and end time from 00:00 to 23:59. Enter all four digits of the time (including zeros), using 24-hour notation. Examples: 7:05 a.m. ➞ 0705 11:18 p.m. ➞[...]

Forwarding Settings 10-42 System Manager Settings 10 ● If y ou select [Select Days]. ❑ Select a da y of the week ([Sun] to [Sat]). ❑ Enter the star t time and end time f or the selected day using - (numeric ke ys) ➞ press [OK]. Y ou can set the star t time and end time from 00:00 to 23:59. Enter all four digits of the time (including zeros)[...]

Forwarding Settings 10-43 System Manager Settings 10 ● If y ou select [Off]. ❑ Press [OK]. The f orwarding time is set. 15 Press the File Format drop-do wn list ➞ select the fi le format of the document y ou want to forwar d. The user can select the file format only in the case of sending e-mail or to a file server . This part of the proce[...]

Forwarding Settings 10-44 System Manager Settings 10 File Formats: [TIFF]: Forwar ds images in the TIFF (Black-and-White) format. [MTIFF]: Enables you to insert multiple images into a single MTIFF file. Forwards the file in the MTIFF (Black-and-White) format. [PDF]: Enables you to inser t multiple images into a single PDF file. Forwards the fil[...]

Forwarding Settings 10-45 System Manager Settings 10 17 Press [Forwarding Done Notice]. 18 Select the destination where the forwar ding done notice is to be sent. ● If Access Number Management is set to 'On', and y ou want to select a destination that is stored with an access number or in a priv ate address book: ❑ Press [Access Numbe[...]

Forwarding Settings 10-46 System Manager Settings 10 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed. T o cancel entering the Access Number , press [Cancel]. ❑ Select[...]

Forwarding Settings 10-47 System Manager Settings 10 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination ➞ press [OK]. Y ou cannot select multiple destinations. If you selected a Confidential Fax Inbox as the forwarding destina[...]

Forwarding Settings 10-48 System Manager Settings 10 19 Select whether to chec k [Notice Only f or Error s]. If you want the forwarding done notice to be sent only when an err or occurs, press [Notice Only for Err ors]. If you want the forwarding done notice to be sent every time a received document is forwarded, do not pr ess [Notice Only for Erro[...]

Forwarding Settings 10-49 System Manager Settings 10 21 If necessary , press the E-mail Priority drop-down list ➞ select a priority for y our forwarded e-mail messa ges. This setting is necessary only if the forwarding destination is an e-mail address. 22 Press [Done] repeatedly until the Send Basic Features screen appears. When For warding Desti[...]

Forwarding Settings 10-50 System Manager Settings 10 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary , see the screen shot in step 1 of "Storing Forwar ding Settings," on p. 10-26. If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using [...]

Forwarding Settings 10-51 System Manager Settings 10 3 Press the Receive T ype drop-do wn list ➞ select [Fax] or [I-Fax]. If the optional Super G3 F AX Board is not installed, this step is not necessary . 4 Press [Forwarding Destination]. Super G3 F AX Board is installed.[...]

Forwarding Settings 10-52 System Manager Settings 10 5 Select the forwar ding destination. ● If Access Number Management is set to 'On', and y ou want to select a destination that is stored with an access number or in a priv ate address book: ❑ Press [Access Number]. ❑ Enter the access number using - (numeric ke ys) f or the private[...]

Forwarding Settings 10-53 System Manager Settings 10 ❑ Select the f orwarding destination ➞ press [OK]. ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the f orwarding destination ➞ press [OK]. Y ou cannot select multiple destinations. [...]

Forwarding Settings 10-54 System Manager Settings 10 If the optional Super G3 F AX Board is installed, you can also specify fax numbers as forwarding destinations. NO TE • T o displa y [Access Number], set Access Number Management to 'On'. T o access the Access Number Management setting, press (Additional Functions) ➞ [System Settings[...]

Forwarding Settings 10-55 System Manager Settings 10 7 Enter the name of the document ➞ press [OK]. Y ou can enter up to 24 characters for the document's name. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . NO TE F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in[...]

Forwarding Settings 10-56 System Manager Settings 10 File Formats: [TIFF]: Forwards images in the TIFF (Black-and-White) format. [MTIFF]: Enables you to inser t multiple images into a single MTIFF file. Forwards the file in the MTIFF (Black-and-White) format. [PDF]: Enables you to insert multiple images into a single PDF file. Forwards the file[...]

Forwarding Settings 10-57 System Manager Settings 10 10 Press [Forwarding Done Notice]. 11 Select the destination where the forwar ding done notice is to be sent. ● If Access Number Management is set to 'On', and y ou want to select a destination that is stored with an access number or in a priv ate address book: ❑ Press [Access Numbe[...]

Forwarding Settings 10-58 System Manager Settings 10 ❑ Enter the access number using - (numeric ke ys) f or the private address book or destination ➞ press [OK]. If you press [No Access Number], the destinations that ar e not managed with the Access Number setting are displayed. T o cancel entering the Access Number , press [Cancel]. ❑ Select[...]

Forwarding Settings 10-59 System Manager Settings 10 ● If Access Number Management is set to 'Off', or the destination is not stored with an access number or in a priv ate address book: ❑ Select the destination ➞ press [OK]. Y ou cannot select multiple destinations. Press the alphabet keys (e.g., [ABC]) to display the range of entri[...]

Forwarding Settings 10-60 System Manager Settings 10 12 Select whether to chec k [Notice Only f or Error s] ➞ press [OK]. If you want the forwarding done notice to be sent only when an err or occurs, press [Notice Only for Err ors]. If you want the forwarding done notice to be sent every time a received document is forwarded, do not pr ess [Notic[...]

Forwarding Settings 10-61 System Manager Settings 10 2 Select the forwar ding setting whose details y ou want to chec k ➞ press [Edit]. If the desired forwar ding setting is not displayed, press [ ▼ ] or [ ▲ ] to scr oll to the desired forwar ding setting. 3 Check or c hange the forwar ding settings ➞ press [OK]. Press [ ▼ ] or [ ▲ ] to[...]

Forwarding Settings 10-62 System Manager Settings 10 For warding Received Documents Y ou can set whether received documents are f orwarded. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary , see the screen shot in step 1 of "Storing Forwar ding Settings," on p. 10-26. If the System Manager ID an[...]

Forwarding Settings 10-63 System Manager Settings 10 3 Press [Done] repeatedly until the Send Basic Features screen appears. Erasing For warding Settings Y ou can erase f orwarding settings that ha ve been stored. 1 Press (Additional Functions) ➞ [System Settings] ➞ [Forwarding Settings]. If necessary , see the screen shot in step 1 of "St[...]

Forwarding Settings 10-64 System Manager Settings 10 3 Press [Y es]. T o cancel erasing the forwarding setting, pr ess [No]. The selected f orwarding setting is erased. 4 Press [Done] repeatedly until the Send Basic Features screen appears. Printing For warding Settings Y ou can print a list of the stored forwarding settings . 1 Press (Additional F[...]

Forwarding Settings 10-65 System Manager Settings 10 2 Press [Print List]. NO TE The f orwarding settings can be printed only if 11" x 17", LGL, L TR, or L TRR (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Dra wer Eligibility F or APS/ADS in Common Settings (from the Additional Functions scree[...]

LDAP Server Settings 10-66 System Manager Settings 10 LDAP Ser ver Settings If the inf or mation f or an LD AP (Lightweight Directory Access Protocol) ser ver is registered in the machine, y ou can search f or e-mail addresses through the LD AP ser v er . E-mail addresses obtained through the ser v er can be specified as destinations or stored in [...]

LDAP Server Settings 10-67 System Manager Settings 10 2 Press [ ▼ ] or [ ▲ ] until [Register LD AP Server] appears ➞ press [Register LD AP Server]. 3 Press [Register]. 4 Press [Server Name].[...]

LDAP Server Settings 10-68 System Manager Settings 10 5 Enter the server name ➞ press [OK]. Y ou can enter up to 24 characters for the server name. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . NO TE F or instructions on entering characters, see Chapter 2, "Basic Oper ations," in the Ref erence G[...]

LDAP Server Settings 10-69 System Manager Settings 10 7 Enter the server's address ➞ press [OK]. Y ou can enter up to 48 characters for the server's address. Y ou can also use - (numeric keys) to enter numbers, and (Clear) to clear your entry . IMPOR T ANT If <Login Inf ormation> is set to 'Use (security auth.)' for the [...]

LDAP Server Settings 10-70 System Manager Settings 10 9 Enter the location to start searching ➞ press [OK]. Enter the location to start searching according to the type of LDAP server you ar e using, or as described below . • If you are using Windows 2000 Server with Active Dir ectory: Add "DC=" to each dot-separated series of characte[...]

LDAP Server Settings 10-71 System Manager Settings 10 10 Select [On] or [Off] for <Use SSL> (Secure Soc ket La yer). [On]: SSL is used. Using SSL encodes the content of the communication and ensures gr eater security . [Off]: SSL is not used. 11 Press [P ort Number] ➞ enter the port number using - (numeric ke ys). Y ou can enter any por t n[...]

LDAP Server Settings 10-72 System Manager Settings 10 12 Press [Max. No. of Addresses to Search] ➞ enter the maximum n umber of address to sear ch using - (numeric ke ys). Y ou can enter any number from 1 to 1,000. If you make a mistake when entering the number , press (Clear) ➞ enter the correct number . 13 Press [Searc h Timeout] ➞ enter th[...]

LDAP Server Settings 10-73 System Manager Settings 10 14 Select [Do not use], [Use], or [Use (security auth.)]. IMPOR T ANT • [Use (security auth.)] can be selected only if the LD AP ser ver is running on Windows 2000 Server with Activ e Director y . • If you entered an IP address in step 7, and Re v erse DNS Lookup (a function that looks up th[...]

LDAP Server Settings 10-74 System Manager Settings 10 EUC: Extended Unix Code JIS: Japan Industrial Standard ISO: Inter national Organization for Standardization Select the LDAP version and character code according to the LDAP server's environment. ● If [Use] is selected: ❑ Press [User]. ❑ Enter the user name ➞ press [OK]. Enter the us[...]

LDAP Server Settings 10-75 System Manager Settings 10 • If you are using Novell NetW are 5.1 (NDS) or later: Press [User] ➞ add the corr esponding object class "o=", "ou=", or "c=" to each dot-separated series of characters that configure the distinguished name, and separate each series of characters by a comma. E[...]

LDAP Server Settings 10-76 System Manager Settings 10 ❑ Select [On] or [Off] f or <Display authentication dialog when searching>. [On]: When searching for information on the server , a login infor mation dialog box is displayed even if a password is not r equired. [Off]: When searching for information on the server , a login infor mation di[...]

LDAP Server Settings 10-77 System Manager Settings 10 ● If [Use (security auth.)] is selected: ❑ Press [User]. ❑ Enter the Windows user name ➞ press [OK]. Y ou can enter up to 128 characters for the user name. Example: If <user1> is the Windows user name: user1[...]

LDAP Server Settings 10-78 System Manager Settings 10 ❑ Press [P ass word]. ❑ Enter the pass word ➞ press [OK]. Y ou can enter up to 24 characters for the password. After pressing [OK], the passwor d that you entered appears as asterisks (*****). ❑ Press [Domain Name].[...]

LDAP Server Settings 10-79 System Manager Settings 10 ❑ Enter the domain name ➞ press [OK]. Enter the directory tree name of the Active Dir ectory , such as <team1.salesdept.canon.co.jp>. Y ou can enter up to 128 characters for the domain name. ❑ Select [On] or [Off] f or <Display authentication dialog when searching> ➞ press [O[...]

LDAP Server Settings 10-80 System Manager Settings 10 Changing an LDAP Ser ver Setting Y ou can change the settings for a stored LD AP (Lightweight Director y Access Protocol) ser v er . 1 Press (Additional Functions) ➞ [System Settings]. If necessary , see the screen shot in step 1 of "E-Mail/I-Fax Settings," on p. 10-4. If the System [...]

LDAP Server Settings 10-81 System Manager Settings 10 4 Change the necessary settings ➞ press [Next]. NO TE F or instructions on changing the LD AP server settings, See "Registering an LD AP Server ," on p . 10-66. 5 Select [Do not use], [Use], or [Use (security auth.)] ➞ change the settings for the selected mode ➞ press [OK]. The d[...]

LDAP Server Settings 10-82 System Manager Settings 10 Deleting an LDAP Ser ver Y ou can delete a stored LD AP ser v er . 1 Press (Additional Functions) ➞ [System Settings]. If necessary , see the screen shot in step 1 of "E-Mail/I-Fax Settings," on p. 10-4. If the System Manager ID and System Password have been set, enter the System Man[...]

LDAP Server Settings 10-83 System Manager Settings 10 4 Press [Y es]. T o cancel erasing the LDAP server , press [No]. The selected LD AP ser v er is erased. 5 Press [Done] repeatedly until the Send Basic Features screen appears. Printing LDAP Ser ver Settings Y ou can print out the LDAP server settings . NO TE F or more inf or mation on the Regist[...]

LDAP Server Settings 10-84 System Manager Settings 10 3 Press [Print List]. NO TE The Registered LD AP Ser ver List can be printed only if 11" x 17", L TR, or L TRR (plain, recycled, or color paper) is loaded in the paper sources whose settings in Other in Dra wer Eligibility F or APS/ADS in Common Settings (from the Additional Functions [...]

CHAPTER 11-1 11 Printing Communication Reports This chapter e xplains the method of setting the contents of a communications repor t and printing lists of the Send function. Repor t Settings T ab le . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2 Specifying Repor t Settings . . . . . . . . [...]

Report Settings Table 11-2 Printing Communication Repor ts 11 Report Settings T able The f ollowing items can be stored or set in Repor t Settings from the Additional Functions screen. ■ Settings An asterisk (*) indicates the default setting. ■ Print List An asterisk (*) indicates the default setting. NO TE F or instructions on how to set the m[...]

Specifying Report Settings 11-3 Printing Communication Repor ts 11 Specifying Report Settings Y ou can specify how the Send TX Repor t and the Activity Repor t are pr inted. Send TX Report The Send TX Repor t enab les you to chec k whether the documents were sent correctly to the intended destination. A Send TX Repor t can automatically be printed [...]

Specifying Report Settings 11-4 Printing Communication Repor ts 11 2 Press [Send] under <Settings>. 3 Press [TX Report]. 4 Select [For Error Onl y], [On], or [Off].[...]

Specifying Report Settings 11-5 Printing Communication Repor ts 11 ● If y ou select [For Error Only] or [On]: ❑ Select [On] or [Off] f or <Error Copy Print (Black Only)> ➞ press [OK]. [On]: Part of the sent document is printed on the report. [Off]: The contents of the sent document are not printed on the report at all. The selected mode[...]

Specifying Report Settings 11-6 Printing Communication Repor ts 11 1 Press (Additional Functions) ➞ [Repor t Settings] ➞ [Send] under <Settings>. If necessary , see the screen shots in steps 1 and 2 of "Send TX Report," on p. 11-3. 2 Press [Activity Report]. 3 Select [On] or [Off] for <A uto Print>. [On]: The Activity Repo[...]

Specifying Report Settings 11-7 Printing Communication Repor ts 11 4 Select [On] or [Off] for <Dail y Activity Report Time>. [On]: The Daily Activity Report is printed at the specified time. [Off]: The Daily Activity Report Time setting is not specified. ● If y ou select [On]: ❑ Enter the time using - (numeric ke ys). Enter all four dig[...]

Specifying Report Settings 11-8 Printing Communication Repor ts 11 5 Select whether the send and receive logs should be printed separately ➞ press [OK]. T o print the send and receive logs separately , press [Send/Receive Separate] to select it. If it is not necessary to print the send and receive logs separately , do not press [Send/Receive Sepa[...]

Printing Lists 11-9 Printing Communication Repor ts 11 Printing Lists Y ou can print the contents of the Address Book or the Send settings specified from the Additional Functions screen. NO TE The lists can be printed only if 11" x 17", LGL, L TR, or L TRR (plain, recycled, or color paper) is loaded in the paper sources whose settings in[...]

Printing Lists 11-10 Printing Communication Repor ts 11 2 Press [Send] under <Print List>. 3 Press [Address Book List]. 4 Select one of the subaddress books or [One-touch Buttons] ➞ press [Print List].[...]

Printing Lists 11-11 Printing Communication Repor ts 11 5 Press [Y es]. T o cancel printing, press [No]. The Address Book List is printed. 6 Press [Done] repeatedly until the Send Basic Features screen appears. User's Data List Y ou can print the contents of the Send settings specified from the Additional Functions screen. This is useful f or[...]

Printing Lists 11-12 Printing Communication Repor ts 11 2 Press [User's Data List]. 3 Press [Y es]. T o cancel printing, press [No]. The User's Data List is printed. 4 Press [Done] repeatedly until the Send Basic Features screen appears.[...]

CHAPTER 12-1 12 T roubleshooting This chapter describes procedures for taking correctiv e action in the e vent that troub le occurs. The end of the chapter shows y ou how to respond to error messages and contains a list of frequently asked questions and ans wers . When Problems Occur . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

When Problems Occur 12-2 T roub leshooting 12 When Problems Occur Sending Documents T o cancel transmissions . Q Do you w ant to cancel while the document is being scanned? A Press (Stop) from the control panel, or press [Cancel] on the touch panel displa y . Q Do you w ant to cancel after the document has been scanned? A Press [System Monitor] ➞[...]

When Problems Occur 12-3 T roub leshooting 12 Document cannot be sent (if the optional Super G3 F AX Board is installed). Q Is the telephone line type set correctly? A Check the type of telephone line that has been set. (See Chapter 1, "Introduction to F ax Functions," in the F acsimile Guide .) Q If sending with a Subaddress setting, did[...]

When Problems Occur 12-4 T roub leshooting 12 The machine will not transmit using a subaddress (if the optional Super G3 F AX Board is installed). Q Are the subaddress and pass word of the remote machine specified correctly? A Check to see if the machine has a subaddress function. A Check with the remote party to see if the specified subaddress a[...]

When Problems Occur 12-5 T roub leshooting 12 Receiving Documents The machine does not receive documents . Q Does the machine hav e sufficient memory? A Erase unwanted documents and documents with errors from memory in order to increase the amount of av ailable memory . (See "Erasing Receiv ed Documents," on p . 6-19, and Chapter 5, &quo[...]

When Problems Occur 12-6 T roub leshooting 12 Documents cannot be received in the Confidential F ax Inbox es. Q Are the f orwarding conditions in F orwarding Settings in System Settings (from the Additional Functions screen) set correctly? A Check the F orwarding Conditions and inf orm the sender of those settings. (See "F orwarding Settings,[...]

When Problems Occur 12-7 T roub leshooting 12 Other Situations T ransmissions are slo w . Q Are documents being sent at a high resolution? A It is recommended that you send te xt only documents at a low resolution. T ransmissions are slo w (if the optional Super G3 F AX Board is installed). Q Is the ECM TX or ECM RX F ax mode setting active? A Chec[...]

Error Messages 12-8 T roub leshooting 12 Error Messages This section e xplains the various messages that appear on the touch panel displa y , along with possible causes and remedies . F or explanations of messages that are not listed here , see the Ref erence Guide , F acsimile Guide , and Network Guide . Self-Diagnostic Display P erform the necess[...]

Error Messages 12-9 T roub leshooting 12 No response from the ser v er . Check the settings. Cause The specified ser ver settings are incorrect, or the server is not turned ON. Alternatively , the machine's TCP/IP resources may be lo w . Remedy W ait f or a while, and try browsing again. If y ou still fail, try selecting another ser v er . Ne[...]

Error Messages 12-10 T roub leshooting 12 Cannot find the selected ser v er . Check the setting. Cause 1 The IP address that the machine should connect to cannot be determined. Remedy 1 Chec k the DNS (Domain Name System) Ser v er Settings in TCP/IP Settings in Network Settings in System Settings (from the Additional Functions screen). (See Chapte[...]

Error Messages 12-11 T roub leshooting 12 Check the user name and pass word or chec k settings. Cause 1 When setting the Login Information of the LDAP server to 'Use' or 'Use (security auth.)', the user name or pass word is incorrect. Remedy Check the User and P assword settings when Login Inf ormation in Register LD AP ser v er[...]

Error Messages 12-12 T roub leshooting 12 List of Error Codes without Messages If an error occurs while a document is being sent or receiv ed, an error code is displa yed on the job log on the System Monitor screen, as well as being included in the v ar ious repor ts. Check what the error code is and take the required steps to solv e the problem. ([...]

Error Messages 12-13 T roub leshooting 12 # 011 Cause The document that you are sending is not placed correctly . Remedy Repeat the whole procedure from the beginning. # 012 Cause The document could not be sent because the receiving fax machine w as out of paper . Remedy Ask the receiving par ty to load paper into their f ax machine. # 018 Cause 1 [...]

Error Messages 12-14 T roub leshooting 12 # 037 Cause Documents could not be received because there w as insufficient memor y av ailable . Remedy Erase unwanted documents and documents with errors from memory in order to increase the amount of av ailable memory . (See "Erasing Receiv ed Documents," on p . 6-19, and Chapter 5, "Using[...]

Error Messages 12-15 T roub leshooting 12 # 701 Cause The specified Depar tment ID does not exist, or the pass word has changed. Remedy Enter the correct Depar tment ID or pass word using - (numeric ke ys) on the control panel, and tr y sending again. # 702 Cause The document could not be sent because memor y is full. Remedy 1 W ait for a f ew mom[...]

Error Messages 12-16 T roub leshooting 12 # 706 Cause The Address Book is being impor ted or exported from the Remote UI, or it is being used by another sending component. Remedy T ry sending again. # 711 Cause The inbox memory is full. Remedy Erase the unnecessary documents stored in the inbox. (See "Erasing Received Documents," on p . 6[...]

Error Messages 12-17 T roub leshooting 12 # 753 Cause A TCP/IP error occurred while sending e-mail. (Socket, Select error , etc.) Remedy Check the netw ork cables and connectors. If the machine still does not operate normally , tur n the main pow er OFF and then back ON again. # 754 Cause The ser ver is not functioning or the netw ork is down. The [...]

Error Messages 12-18 T roub leshooting 12 # 801 Cause 1 A timeout error occurred while the machine is communicating with the SMTP ser v er to send e-mail or send/receive an I-f ax. Remedy 1 Chec k that the SMTP ser v er is functioning nor mally . Remedy 2 Chec k the network status. Cause 2 The SMTP ser v er retur ned an error while trying to connec[...]

Error Messages 12-19 T roub leshooting 12 # 803 Cause The connection was interrupted due to reasons on the recipient's side before all the pages could be sent. Remedy T ry sending again. # 804 Cause 1 Unable to match the specified directory name when sending data to a file ser v er . Remedy Check the destination. Cause 2 Y ou have no permiss[...]

Error Messages 12-20 T roub leshooting 12 # 810 Cause 1 A POP ser v er connection error occurred when receiving an I-fax. Remedy Check the POP Server name in E-mail/I-F ax in Network Settings in Systems Settings (from the Additional Functions screen). Confirm that the POP ser ver is functioning normally . Check the netw ork status. Cause 2 The POP[...]

Error Messages 12-21 T roub leshooting 12 # 820 Cause Y ou ha ve receiv ed data that cannot be processed (BASE 64 or unencode is incorrect). Remedy Check the settings and ask the sender to resend the data. # 821 Cause Y ou ha ve receiv ed data that cannot be processed (TIFF analysis error). Remedy Check the settings and ask the sender to resend the[...]

Error Messages 12-22 T roub leshooting 12 # 830 Cause A DSN (Delivery Status Notifications) error notification is received because of an incorrect I-f ax address or destination setting, or the data size of the sent documents e xceeded the mail ser ver capacity . Remedy 1 Chec k the I-f ax address or destination setting. Remedy 2 Set the Maxim um [...]

Error Messages 12-23 T roub leshooting 12 # 834 Cause An MDN error notification is received because of an incorrect I-f ax address or destination setting, or trouble has occurred in the netw ork or mail ser ver . Alternatively , the memor y of the receiving machine is full. Remedy Check the I-f ax address and destination settings. # 835 Cause The [...]

Error Messages 12-24 T roub leshooting 12 # 995 Cause Reser ved comm unication jobs were cleared. Remedy Reser v e the jobs again, if necessar y .[...]

Questions & Answers 12-25 T roub leshooting 12 Questions & Answers Q Can the machine automatically resend documents when there are errors in transmission? A Specify the Retr y Times setting. T o access the Retry Times setting, press (Additional Functions) ➞ [Communications Settings] ➞ [TX Settings] under <Common Settings> ➞ [ ?[...]

Questions & Answers 12-26 T roub leshooting 12 Q What happens to a document that has not been completely received when a b lack out occurs? A The document, up to the page that was successfully receiv ed, is printed. Q What happens to documents in memor y and the memory settings if power is interrupted? A Documents that are stored in the system&[...]

Questions & Answers 12-27 T roub leshooting 12 Q I cannot tell if the document was successfully sent because the result in the Activity Repor t shows '--'. A '--' is displa yed when sending is successful, b ut it is not confir med whether the e-mail or I-f ax that you sent was actually deliv ered or not. Contact the recipie[...]

Questions & Answers 12-28 T roub leshooting 12[...]

CHAPTER 13-1 13 Appendix This chapter provides the reports and lists of activity management, specifications, glossar y , and inde x. Repor t and List Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13-2 Send Job List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Report and List Samples 13-2 Appendix 13 Report and List Samples Send Job List Y ou can view the list of Send jobs and their statuses . The Send Job List can be printed from the System Monitor screen. (See "Printing the Send Job Status/Log," on p . 7-14.) NO TE • A list of f ax jobs is also displa yed if the optional Super G3 F AX Board[...]

Report and List Samples 13-3 Appendix 13 ■ MODE The type and mode of transmission are printed. T ransmission type: Send (TX) Mode of transmission: FTP , SMB, IPX, User Inbo x (BO X), I-F ax (I-F AX), E-mail (MAIL) ■ PGS. The number of pages that were sent successfully to the remote party , is printed. Send TX Report The Send TX Repor t is a pri[...]

Report and List Samples 13-4 Appendix 13 ■ DEPT . ID If Depar tment ID Management is set, the Depar tment ID is printed. ■ ST . TIME The date and time (in 24-hour notation) at which the documents star ted to transmit are printed. The Star t Time is printed only f or send jobs that hav e been set with the Dela yed Send setting. ■ PGS. The numb[...]

Report and List Samples 13-5 Appendix 13 Activity Report This repor t is a list which enables y ou to check the results of all sending and receiving transactions . An Activity Repor t can be printed either automatically or manually . An Activity Repor t is automatically printed when either the number of communication results reaches 100, or a speci[...]

Report and List Samples 13-6 Appendix 13 ■ ST . TIME The date and time (in 24-hour notation) at which the documents star ted to transmit are printed. An asterisk (*) indicates a job that has already been printed. ■ DESTINA TION ADDRESS The address of the recipient is printed. • If the send job is sent to a file ser v er (FTP , SMB , or IPX),[...]

Report and List Samples 13-7 Appendix 13 For warding Conditions List Y ou can print the contents of the forwarding settings that ha v e been specified. Manually print the F orwarding Conditions List whene ver necessary . (See "Pr inting F orwarding Settings," on p . 10-64.) NO TE • F or more inf or mation on specifying F orw arding Set[...]

Report and List Samples 13-8 Appendix 13 Registered LDAP Ser ver List Y ou can print the registered LDAP server settings . (See "Pr inting LD AP Ser v er Settings," on p . 10-83.) NO TE F or more inf or mation on specifying LD AP Ser ver Settings , see "LD AP Server Settings ," on p . 10-66. 04/21/2003 MON 15:30 iR C3200 001 SER[...]

Report and List Samples 13-9 Appendix 13 Address Book List Y ou can print the contents of the Address Book (subaddress books 1 to 10 or one-touch buttons). Manually pr int the list of the selected Address Book whene v er necessar y . (See "Address Book List," on p . 11-9.) NO TE • If the optional Super G3 F AX Board is installed, f ax n[...]

Report and List Samples 13-10 Appendix 13 ■ DESTINA TION ADDRESS • If the Class is 'FTP', 'SMB', or 'IPX' (file ser v er): The host name is printed on the first line, and the f older path on the second line. • If the Class is 'BO X': The number of the User Inbo x is printed. • If the Class is '[...]

Report and List Samples 13-11 Appendix 13 User's Data List The User's Data List prints out the Send Settings made in Communications Settings, Report Settings, and System Settings from the Additional Functions screen. Manually print the User's Data List whenev er necessar y . (See "User's Data List," on p . 11-11.) 01: [...]

Glossary 13-12 Appendix 13 Glossar y A ASCII code ASCII (American Standard Code for Inf ormation Interchange) is a set of standardized codes used to represent letters, numbers , a f ew symbols, and control char acters. A se ven digit (or se v en bit) binar y number can represent one of 128 distinct codes. C Con fi dential Fax Inbo x T o receiv e a[...]

Glossary 13-13 Appendix 13 File server A personal computer or workstation to which two or more users on client personal computers can gain access via a local area network (LAN) in order to share and use its hard disk drive. FTP File T ransf er Protocol. A client-ser v er protocol enabling a user to transf er files on one computer to and from anoth[...]

Glossary 13-14 Appendix 13 M Memory Lock Usually , a document is pr inted as soon as it is receiv ed; but with Memory Lock, all documents received are k ept in memory until you enter a passw ord to print them. This enables y ou to attend to them at your o wn leisure, and pre vents printed documents from piling up on the output tra y . Memory RX Inb[...]

Glossary 13-15 Appendix 13 P PDF P or tab le Document Format. A file format r un by Adobe Systems' Acrobat softw are which is restricted neither by de vice nor resolution. PDF displays documents in a wa y that is independent of the original application software, hardw are, and operating system used to create those documents. A PDF document ca[...]

Glossary 13-16 Appendix 13 Subaddress Books The main Address Book is subdivided into ten smaller Address Books, which are considered Subaddress Books. SMB Ser v er Message Block. A protocol that provides file and printer sharing over a network for Windows computers. SMTP Simple Mail T ransf er Protocol. A TCP/IP Protocol f or sending messages from[...]

Index 13-17 Appendix 13 Index Numerics 2 On 1 Log, 8-48 A Abbre viations used in this manual, xiii Access number management, 10-24 Activity Repor t, 11-5, 13-5 Address Book About the Address Book, 9-3 Access number management, 10-24 Address Book List sample, 13-9 Address Book pass word, 10-22 Editing addresses, 9-50 Erasing addresses, 9-54 Naming a[...]

Index 13-18 Appendix 13 Using the New Address tab, 2-5 Using the One-touch Buttons, 2-34 Details ke y, 1-6 Diff erent size originals, 4-17 Disclaimers, xv Displa y language, setting, 1-11 Displa ys used in this manual, xii Document Size Select k ey, 1-8 E E-mail/I-F ax settings Alwa ys send notice f or RX errors, 10-4 Def ault subject, 10-4 Full mo[...]

Index 13-19 Appendix 13 Legal notices Cop yrights, xv Disclaimers, xv T rademarks, xiv M Memor y RX Inbo x settings About Memor y RX Inbo x settings, 10-10 Memor y loc k end time, 10-18 Memor y loc k star t time, 10-14 Setting a pass word, 10-10 Settings f or storing received I-F ax, 10-13 N New Address k ey, 1-8 New addresses , specifying E-mail a[...]

Index 13-20 Appendix 13 Remov e backg round, 4-27 Repor t settings Activity Repor t, 11-5 Send TX Repor t, 11-3 Specifying, 11-3 Repor t Settings table, 11-2 Resolution, 3-15 Resolution drop-down list, 1-8 Retr y times, 8-10 S Samples Activity Repor t, 13-5 Address Book List, 13-9 F orwarding Conditions List, 13-7 Send Job List, 13-2 Send TX Repor [...]