Canon C3500 manual

Multi PASS C3500 USER MANUAL Canon[...]

ii Copyright This manual is co pyrig hted by Canon Comput er S ystems, Inc. (CCSI) with all r ights reser ved. U nder the c opyright laws, this manual may not be repr oduced in an y form, in whole or par t, w ithout prior w ritten consent of CCSI. ©1998 Canon Computer S ystems, Inc. Disclaimer Canon Compute r Syst ems, Inc. has reviewed this manua[...]

iii USERS IN U.S.A. PRE-INST ALLA TION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT A. Location Supply a suitable table, cabinet, or desk. See Appendix A for the unit’ s dimensions and weight. B. Order Information 1. Only a single line, touch-tone or r otary telephone set is to be used. 2. Order an RJ11-C modular jack (USOC code), which should be i[...]

iv IN CASE OF EQUIPMENT MALFUNCTION Should any malfunction oc cur which cannot be c orrected by the pr ocedur es described in this User’ s Manual , disconnect the equipment fr om the telephone line or unplug the powe r cor d. The telephone line should not be reconnected or the power c or d plugged in until the problem is co mpletely resol ved. U [...]

v USERS IN CANADA PRE-INST ALLA TION REQUIREMENTS FOR CANON FACSIMILE EQUIPMENT A. Location Supply a suitable table, cabinet, or desk. See Appendix A for the unit’ s dimensions and weight. B. Order Information 1. Pr ovide only a single-line to touch-tone or r otary telephone set terminated with a standard 4-pin modular phone plug. ( T ouch-tone i[...]

vi Before installing this equipment, users should ensure that it is permissible to be connected t o the facilities of the local telecommunications c ompan y . The equipment must also be installed using an acc eptable method of connection. The customer should be a ware that c ompliance with the abov e conditions ma y not prevent degradation of ser v[...]

vii Using Y our Documentation The following documentation is supplied with the M ultiP ASS C3500 to help you use y our new Canon multi-talent ed color printer . Quick Start Guide This booklet describes how you unpack, set up, and start using your M ultiP ASS C3500. It includes ho w to install the softwar e that comes with the M ultiP ASS C3500, inc[...]

viii Distinctiv e ty pefaces identify the buttons y ou press, the lig hts on the operator panel, and any c ommands you ent er at y our comput er . ❍ The buttons y ou press appear in this typeface: ST ART/COPY . ❍ The names of lig hts you see appear in this typeface: ALARM . ❍ W hat you see in the L CD display appears in this ty peface: REGIST[...]

ix 1 Introduction Supplies and A cc essories ...................................................................................... 1-2 BJ Cart ridges and BJ T anks ........................................................................... 1-2 Canon Specialty Papers ................................................................................. [...]

x Printing Speed V ersus C olor ............................................................................... 2-13 For Quick C olor Printing ............................................................................ 2-13 For H igh Quality Color Printing ................................................................. 2-13 For M onochrome P rin[...]

xi Sending a Document to M or e Than One Location (Sequential Broadcasting) ............................................................................. 4-11 T r ansmitting the Document ........................................................................ 4-11 A djusting the Quality of Y our Faxes ...............................................[...]

xii 6 Scanning With the MultiPASS C3500 Exploring the ScanGear W indow ....................................................................... 6-2 Displaying Information About the Scan Driv er ......................................... 6-3 Scanning W ith the Desktop M anager ................................................................ 6-3 Scanni[...]

xiii Printing the Document ....................................................................................... 7-38 Pr eview ing the Document Before Printing ................................................ 7-39 A djusting the M ultiP ASS V iewer Default Options ............................................ 7-39 8 Setup and Other Utilities in th[...]

xiv 1 0 Troubleshooting P aper J ams ........................................................................................................... 10-3 Jams in the A utomatic Document F eeder (ADF) ....................................... 10-3 Jams in the Sheet F eeder .............................................................................. 10-5[...]

Chapter 1 Introduction 1-1 Introduction 1 Introduction Thank you for pur chasing the Canon M ultiP ASS C3500—the multi- talented color printer for y our home office and the whole family . W e are sur e that your M ultiP ASS C3500 will provide all you need in one machine: Color Bubble J e t printer , color scanner , color c opier , plain paper fax[...]

1-2 Introduction Chapter 1 Supplies and Accessories Y our M ultiP ASS C3500 suppor ts exc ellent and unique print media options that will allow you t o produc e dazzling, pr ofessional, and fun presentations. All of these pr int media are specially designed and manufactured t o work with your Canon M ultiP ASS C3500 so you can produc e the finest o[...]

Chapter 1 Introduction 1-3 Introduction N BJ cartr idges contain the Bubble J e t print head and ink, while BJ tanks contain ink only . Some BJ car tr idges, like the BC-21e Color BJ Cart ridge, co ntain replaceable BJ tanks; when you run out of ink, you can replac e the empty tank. Some BJ cartr idges, like the BC-20 Black BJ Cart ridge, co ntain [...]

1-4 Introduction Chapter 1 Y ou can also purchase the optional Canon BC-22e Phot o Kit, which includes every thing you need to pr oduce phot o-realistic images: ❍ BC-22e Photo BJ Cartr idge ❍ SB-21 Ink Cartr idge Storage Bo x ❍ Canon High R esolution P aper HR -101 (60 sheets) Getting Help From Canon Canon Computer S ystems, Inc. offers a ful[...]

Chapter 1 Introduction 1-5 Introduction Servicing the MultiP ASS C3500 The Canon M ultiP ASS C3500 is desig ned with the latest technology to pr ovide trouble-free operation. The warr anty card that comes with your M ultiP ASS describes Canon ’ s limited warranty . Be sure to read the warrant y information to find out about the different serv ice[...]

1-6 Introduction Chapter 1 ❍ Do not use the M ultiP ASS near water . If you spill liquid on or into the unit, unplug it immediately and call the C ustomer Car e Center . ❍ Slots and openings in the cabinet and the back or bottom are pro vided for ventilation. T o ensure reliable operation of the M ultiP ASS and to protect it fr om ov erheating,[...]

Chapter 1 Introduction 1-7 Introduction Main Components of the MultiP ASS C3500 Before using the M ultiP ASS C3500, it’ s a good idea to familiarize yourself with the components and understand their functions. Front View SENDING DOCUMENT SUPPORT HOLDS DOCUMENTS AS THEY FEED INTO ADF P APER GUIDES ADJUST TO WIDTH OF DOCUMENT TO BE SCANNED AUTOMA T[...]

Back View Inside the Printer Area 1-8 Introduction Chapter 1 LINE JACK TELEPHONE/ ANSWERING MACHINE/ MODEM JACK P ARALLEL CABLE CONNECTOR MANUAL FEED SLOT POWER CORD CONNECTOR P APER THICKNESS LEVER CARTRIDGE HOLDER PRINTER COVER[...]

Using the Operator P anel This section presents a brief description of the operator panel on the M ultiP ASS C3500. Document feed lever Set this lever to the left ( ) for aut omatic feed or to the right ( ) for manual document feed. RECEIVE MODE button Pr ess to change the R eceive M ode: Manual mode, Fax Only mode, Answer M achine mode, or Fax/T e[...]

RESOLUTION button Pr ess this to select the r esolution the M ultiP ASS w ill use for the document you want t o fax or cop y . One-touch Speed Dial/Function buttons U se for one-touch speed dialing, entering user information, pr inting documents stored in memory , and cleaning the pr int head. (See the next page for details.) STOP button Pr ess to [...]

Chapter 1 Introduction 1-11 Introduction Special Function Buttons FUNCTION button U se to register user settings, to run the pr int head cleaning process, or to print faxes st ored in the M ultiP ASS’ s memor y . CARTRIDGE button Pr ess to mo ve the BJ car tr idge holder to the cent er of the unit when installing or replacing the cartridge. (Pr e[...]

1-12 Introduction Chapter 1 Loading P aper in the Sheet Feeder The paper you load in the sheet feeder is used for printing documents or for incoming fax es. For printing documents, you can use an y of the Canon Specialty Papers described in Chapte r 2, Print ing W ith the M ultiP ASS C3500 . For rec eiving fax es, use plain paper (such as copier pa[...]

Chapter 1 Introduction 1-13 ❍ Align the edge of the paper with the rig ht edge of the sheet feeder . ❍ Secure the stack with the paper guide. Preparing Documents for Faxing, Copying, or Scanning Y ou can use the M ultiP ASS to fax, copy , or scan documents that are printed on standard letter , legal, or A4 siz e paper . Follow these guidelines [...]

1-14 Introduction Chapter 1 ❍ R emov e all staples, paper clips, and the like before feeding the document. ❍ Mak e sure an y g lue, ink, or corr ection fluid on the paper is complet ely dr y before feeding the document. ❍ Mak e a photoc opy of an y document that will not feed into the M ultiP ASS. Y ou can then feed the copy . ❍ Do not feed[...]

Chapter 1 Introduction 1-15 ❍ Insert the document face down (letterhead first) into the ADF until you hear a beep . ❍ A djust the document guides to the width of the document. The M ultiP ASS automatically feeds the pages one by one from the bottom. If you ha ve pr oblems feeding multiple-page documents, insert the pages one at a time into the [...]

1-16 Introduction Chapter 1 Adding P ages to the Document If you want t o add pages while the M ultiP ASS is sending a document, wait until the last page is feeding into the unit and then insert the new sheets. Insert the first new page so it overlaps the last page by about one inch (2.5 cm). Alwa ys wait until the last page is being fed into the M[...]

Chapter 1 Introduction 1-17 Identifying Y our Documents W hen sending a document, the following information is pr inted out by the r eceiving fax: your fax n umber , your name, and the current date and time. This information is called your TTI ( T ransmit T erminal Identification) and appears at the t op of the fax ed document in small type. N In t[...]

1-18 Introduction Chapter 1 Copying Documents One of the con venient featur es of the M ultiP ASS is its ability to mak e high-qualit y copies. Y ou can make up to 99 c opies of one document at a time. N It ’ s a good idea to use the optional BC-20 Black BJ Cartr idge when you make black and whit e copies. Mak e sure the optional BC-22e Phot o Co[...]

Chapter 1 Introduction 1-19 ❍ T o change the co pying resolution, press the RESOLUTION button. N W hen cop ying in black and white: • U se B&W TEXT resolution for c opying most text documents. • U se B&W PHOTO resolution when c opying documents that contain photographs. This scans areas of the document that contain photos with 256 le [...]

1-20 Introduction Chapter 1 ❍ T o stop co pying at any time, press STOP . Y ou may need to lift the operator panel to r emov e the document (see page 10-3 for details). ❍ If an error occurs and the L CD displays ST ART AGAIN , reload the document and start copying again. N If the L CD displays MEMORY FULL while making multiple copies of a docum[...]

Chapter 2 Printing With the MultiPASS C3500 2-1 Printing This chapter describes ho w to use the M ultiP ASS C3500 to print your documents. Once you ha v e installed the M ultiP ASS Desktop Manager , you can use the M ultiP ASS C3500 for all your printing needs. This chapter describes: ❍ P aper handling ❍ Installing a printer driv er ❍ Printin[...]

2-2 Printing With the MultiPASS C3500 Chapter 2 P aper Handling One of the most impor tant things you can do to assur e the best possible printing performance of your M ultiP ASS is to select the correct paper . Y our M ultiP ASS produces letter quality print on most plain bond papers, including cotton bond and photoc opying papers; it does not req[...]

Chapter 2 Printing With the MultiPASS C3500 2-3 Printing High Resolution P aper The Canon High R esolution P aper HR -101 is designed to produce photo-realistic quality output with sharp and v ivid g raphics. F or best results, use the optional BC-22e Photo BJ Cartr idge to pr oduce images comparable to y our fa vorite phot ographs. T-Shirt T ransf[...]

2-4 Printing With the MultiPASS C3500 Chapter 2 High Gloss Film The Canon High Gloss Film HG-101 features a bright white finish that lends striking v isual power t o charts, g raphs, and photographic images. U se this film to make y our presentation materials and graphics look professional. Transparencies CF-102 T ransparencies from Canon ar e rec [...]

Chapter 2 Printing With the MultiPASS C3500 2-5 Printing Installing a Printer Driver Before y ou can use an y ty pe of pr inter with your comput er , you must install a printer driver . The printer driver t ells the comput er what kind of a pr inter y ou are using. The pr inter driver also c ontrols the various settings, such as print qualit y and [...]

2-6 Printing With the MultiPASS C3500 Chapter 2 ❍ Choose Pr int or Print Setup from the File menu. ❍ Y ou will see a screen similar to this: ❍ Click on the Propert ies (or Setup) button if you want t o make an y adjust ments as appropriate for printing your document. (See Printer Se tup W ithin W indows on the following page for details.) ❍[...]

Chapter 2 Printing With the MultiPASS C3500 2-7 Printing Printer Setup Within Windows Y ou can use the M ultiP ASS w ith all your W indows 98 and W indows 95 applications. Be sure to set the M ultiP ASS as the default printer for all your W indows oper ations. M ost of your printing operations are controlled b y y our software application. The foll[...]

2-8 Printing With the MultiPASS C3500 Chapter 2 Using the Windows T abs The M ultiP ASS Printer Driver for W indows has several tabs from whic h you can select y our printing options and learn about your printer driver as well as your M ultiP ASS C3500. ❍ General This tab allows y ou to add c omments regar ding the printer driver and print a test[...]

Chapter 2 Printing With the MultiPASS C3500 2-9 Printing ❍ P aper This tab allows y ou to specify page orientation, paper size, and t ype of pr int media. ❍ Graphics This tab allows y ou to specify print quality , color model, and pr int model. SPECIFY TYPE OF P APER SPECIFY P AGE ORIENT A TION SPECIFY SIZE OF P APER SPECIFY P APER FEED METHOD [...]

2-10 Printing With the MultiPASS C3500 Chapter 2 ❍ Setting This tab allows y ou to turn on or off the Setup A nalyzer . It also allows y ou to sa v e up to four custom print settings. Specifying Y our Printing Options Be sure to use y our online help to find out about the settings available for each printing option. ❍ T o mov e between the W in[...]

Chapter 2 Printing With the MultiPASS C3500 2-11 Printing Recommended Graphics Settings Y ou can select the following printing options from the Graphics tab to achieve the specified r esults. Driver settings To achieve Print Quality Color Model Results Fastest B&W Draft Mo nochrome U ses less ink. Output output possible 180 × 180 dpi quality i[...]

2-12 Printing With the MultiPASS C3500 Chapter 2 Using the Setup Analyzer The Setup A nalyzer allo ws the printer driver to evaluat e your choic e of printing settings. On the Setting tab , you click on the green ✔ to enable the Setup A nalyzer . Click on the red symbol to disable it. W hen you e xit the printer driver and ac cept y our printing [...]

Chapter 2 Printing With the MultiPASS C3500 2-13 Printing Printing Speed V ersus Color The M ultiP ASS Printer Driver for W indows can interpret and translate the full spectrum of colors, up to 16.7 million colors. When printing color , there is a significant increase in the amount of information that the driver has to int erpret and translate. W h[...]

2-14 Printing With the MultiPASS C3500 Chapter 2 For Monochrome Printing U se the optional BC-20 Black BJ Car tr idge to optimize the printer’ s performance when you ar e printing black text and graphics only . In the printer driv er , choose the following printing options to tell your M ultiP ASS to pr int using black ink only . ❍ M edia T ype[...]

Chapter 2 Printing With the MultiPASS C3500 2-15 Printing Use Monochrome when possible If you will be printing text in black ink only , choose a Color Selection of Black and W hite rather than Gra yscale. Print draft documents in M onochr ome rather than Color , or use Draft pr int quality when printing color . Limit the number of colors on each pa[...]

2-16 Printing With the MultiPASS C3500 Chapter 2 Setting the P aper Thickness Lever T o ensure trouble-fr ee paper handling, you ’ll want to set the paper thickness lever befor e loading paper . ❍ Center for color BJ cartridges ❍ Left for black BJ cartr idges ❍ Right for heavier-weight print media or env elopes N Be sure to c heck this leve[...]

Chapter 2 Printing With the MultiPASS C3500 2-17 Printing ❍ Set the paper thickness lever to left, center , or right acc ording t o the BJ cart ridge and paper t y pe. See page 2-16 for details. ❍ Pr ess CARTRIDGE again to mov e the cart ridge holder back to its home position. ❍ Close the printer cov er . Complete the operation. Set the paper[...]

2-18 Printing With the MultiPASS C3500 Chapter 2 Printer Settings for V arious Print Media P aper Paper thickness lever output P aper feed Media BC-2 1e BC-20 guides Method Limit (Sheets) Plain paper Center Left Down A uto Appr o x. 100 (0.4 " or 10 mm stack) Glossy Photo P aper Center Up A uto or 1 GP -201 Manual Banner P aper Right U p Au to[...]

Chapter 2 Printing With the MultiPASS C3500 2-19 Printing Loading P aper Y ou can stack paper in the sheet feeder to load it auto matically , or you can manually feed one sheet at a time through the manual feed slot. Y ou can place appr o ximately 100 sheets of plain paper (20 lb or 75 g/m 2 ) in the sheet feeder at a time. Y ou can stack appro xim[...]

2-20 Printing With the MultiPASS C3500 Chapter 2 ❍ M ov e the paper guide to the left to mat ch y our paper size. ❍ For best r esults, fan the paper before loading it. ❍ Alwa ys fan a stack of paper along the edge that w ill feed into the printer first. Fan the paper . Pull the paper support up until it stops.[...]

Chapter 2 Printing With the MultiPASS C3500 2-21 Printing ❍ Align the edge of the paper with the rig ht edge of the sheet feeder . ❍ Secure the stack with the paper guide. ❍ Start your print operation. Auto Feed Guidelines W hen automatically feeding stacks of paper , follow these guidelines: ❍ Do not leav e paper stack ed in the printer fo[...]

2-22 Printing With the MultiPASS C3500 Chapter 2 ❍ The platen (a r oller on the inside of the pr inter) ma y become ink ed if you print data beyond the width of the page. If this happens, clean the platen with a soft cloth. (For details on cleaning the platen, see page 9-4.) ❍ Depending on the density of your printed pages, the ink may need tim[...]

Chapter 2 Printing With the MultiPASS C3500 2-23 Printing Manually Feeding P aper Y ou use the manual feed function when printing on heavier-w eight print media (24 lb to 28 lb or 90 g/m 2 t o 105 g/m 2 ). N Y ou cannot recei v e fax es when paper is loaded in the manual feed slot. ❍ If you ar e manually feeding hea vier-weight print media, set t[...]

2-24 Printing With the MultiPASS C3500 Chapter 2 ❍ Y ou see this screen appr o ximately 5 sec onds after clicking Continue . ❍ Mak e sure the print side is facing up . ❍ Align the sheet w ith the left edge of the manual feed slot, and keep the leading edge of the paper perpendicular to the left edge. ❍ Slide the paper into the manual feed s[...]

Chapter 2 Printing With the MultiPASS C3500 2-25 Printing Printing On Envelopes Y ou can stack up to 10 en v elopes in the sheet feeder or you can man ually feed en velopes one at a time. U .S. Commer cial number 10 (COM10) en v elopes and Eur opean DL en velopes are r ecommended. Y ou may be able to stack en velopes of other sizes in the sheet fee[...]

2-26 Printing With the MultiPASS C3500 Chapter 2 ❍ Arrange the stack of en velopes on a firm surfac e and press do wn fir mly on the edges to make the folds crisp . ❍ Pr ess all the way ar ound the en v elopes to re mov e an y curls and expel air from inside the en velopes. ❍ R emov e an y curling from the en velopes by holding the edge of th[...]

Chapter 2 Printing With the MultiPASS C3500 2-27 Printing ❍ Slide a stack of env elopes into the sheet feeder until it stops. ❍ Align the edge of the paper guide with the left edge of the stack of env elopes. ❍ Insert the env elopes with the pr int side up. ❍ Feed the t op of the env e lope (return address portion) into the sheet feeder fir[...]

2-28 Printing With the MultiPASS C3500 Chapter 2 Using Canon’ s Specialty P apers This section pro vides guidelines for pr inting on Canon ’ s Specialt y P apers and describes special procedur es requir ed for High Resolution P aper , Fabric Sheets, and Banner Paper . Specialty P aper Guidelines N Be sure to r ead an y instructions that come wi[...]

Chapter 2 Printing With the MultiPASS C3500 2-29 Printing ❍ W hen loading transparencies or back print film, insert one sheet of plain paper as the last sheet in the stack. ❍ Do not leav e the film in the sheet feeder for long periods of time. Dust and dirt may accumulat e on the film resulting in spotty printing . ❍ T o av oid smudging cause[...]

2-30 Printing With the MultiPASS C3500 Chapter 2 ❍ Y ou may want t o fasten the r oll with a small piece of tape. Canon’ s High Resolution P aper HR-1 0 1 Using the P aper Output Guides The output tray on your M ultiP ASS is equipped w ith paper output guides. When using the optional BC-22e Photo BJ Cartridge or BC-29F N eon BJ Cart ridge to pr[...]

Chapter 2 Printing With the MultiPASS C3500 2-31 Printing ❍ W hen the output guides are raised, the output tray can hold a maximum of 30 sheets. ❍ W hen you finish using the BC-22e Phot o or BC-29F N eon BJ Cart ridge w ith High Resolution P aper , lower the output guides to their original position. ❍ Alwa ys low er the paper guides when usin[...]

2-32 Printing With the MultiPASS C3500 Chapter 2 ❍ Insert the sheet w ith the sticky side out (to ward y ou) and down (going into the sheet feeder). ❍ A djust the paper guide to the edge of the cleaning sheet. Insert the cleaning sheet. Remove the two pieces of tape from the sheet.[...]

Chapter 2 Printing With the MultiPASS C3500 2-33 Printing ❍ Pr ess the < or > button until ROLLER CLEANING appears. ❍ Pr ess ST ART/COPY . The cleaning sheet feeds through the unit and ejects. Fabric Sheet FS-1 0 1 Fabric Sheet FS-101 for Canon printers comes with a booklet that describes special handling procedur es. Be sure to look thr [...]

2-34 Printing With the MultiPASS C3500 Chapter 2 Printing On a Fabric Sheet ❍ Mak e sure the paper thickness lev er is to the right position. ❍ Mak e sure the paper support and paper output tray are extended. ❍ Insert the sheet w ith the cloth side out (to ward y ou) and the open end up (awa y from the sheet feeder). ❍ A djust the paper gui[...]

Chapter 2 Printing With the MultiPASS C3500 2-35 Printing ❍ In the P aper tab, select A4 for the Paper S ize and select Fabric Sheet for the Print Media. ❍ In the Graphics tab , select Hig h for the Print Qualit y . Y ou may also want t o select Fine mode. ❍ Start the pr int operation from your Windo ws application. ❍ Let the printed fabric[...]

2-36 Printing With the MultiPASS C3500 Chapter 2 Printing On Banner P aper Banner paper is a contin uous sheet of paper w ith perforations at equal distances along its length wher e it can be cut to the length requir ed. For best results, use Canon ’ s Banner Paper . T o set up a print job on banner paper , you m ust decide on the number of sheet[...]

Chapter 2 Printing With the MultiPASS C3500 2-37 ❍ Place the M ultiP ASS near the edge of a table so that the paper can flow o ver the edge as it e xits the unit. ❍ Mak e sure the paper r est is ext ended. ❍ Pr ess the CARTRIDGE button t o mov e the cartr idge holder to the cent er of the unit. ❍ Open the printer cov er by gr asping the doc[...]

2-38 Printing With the MultiPASS C3500 Chapter 2 ❍ Raise both output guides on the paper output tray . ❍ Y our banner can be up to 6 sheets (66 in./1676 mm) long. Cut the banner paper along one of the perforations to the length required. Adjust the paper output tray .[...]

Chapter 2 Printing With the MultiPASS C3500 2-39 Gently fold along the perforations between the first and second sheets. Place the paper behind the MultiPASS on a flat surface. Printing[...]

2-40 Printing With the MultiPASS C3500 Chapter 2 ❍ Mak e sure the sheets behind the unit ar e also aligned with the sheet feeder . ❍ Lea ve a 0.04 inch (1 mm) gap betw een the paper guide and the edge of the sheet. ❍ Mak e sure the sheet is under the tabs on the sheet feeder and paper guide. Slide the paper guide against the edge of the sheet[...]

Chapter 2 Printing With the MultiPASS C3500 2-41 ❍ Fr om the File menu, select Print . ❍ U se the MultiP ASS C3500 Printer Driver to select the print options. • Select A uto F eeder for the P aper F eed method. • Select Banner for the Media T ype . ❍ Select other options acc ording t o your softwar e and operating system. See your softwar[...]

2-42 Printing With the MultiPASS C3500 Chapter 2[...]

Chapter 3 Using the MultiPASS Desktop Manager 3-1 MultiP ASS Desktop Manager The M ultiP ASS Desktop Manager is a full-featured Windo ws application that enables you t o use your M ultiP ASS C3500 from your c omputer . The M ultiP ASS Desktop Manager coor dinates the printing, PC faxing , and scanning functions of the M ultiP ASS C3500. Its feature[...]

3-2 Using the MultiPASS Desktop Manager Chapter 3 Starting the MultiP ASS Desktop Manager W hen you start W indows, the M ultiP ASS Ser ver is automatically started as well. The MultiP ASS Ser ver enables and monitors the communication betw een the Desktop M anager and the M ultiP ASS C3500. The M ultiP ASS Server must be open before y ou can open [...]

Chapter 3 Using the MultiPASS Desktop Manager 3-3 MultiP ASS Desktop Manager Exploring the MultiP ASS Desktop Manager Window W hen you start the M ultiP ASS Desktop Manager , you see a scr een similar to this: Menu Bar The menu bar co ntains the commands that enable y ou to perform the various Desktop Manager tasks. Man y of the commands can also b[...]

3-4 Using the MultiPASS Desktop Manager Chapter 3 Action Toolbar The action toolbar pro vides quick access t o certain Desktop Manager tasks. When a task is una vailable, the toolbar button appears dimmed. Like an y W indows toolbar , you can mo ve either the action or document toolbar an ywhere on the Deskt op Manager w orkspace to suit y our own [...]

Chapter 3 Using the MultiPASS Desktop Manager 3-5 MultiP ASS Desktop Manager Command Bar The command bar is locat ed at the bottom of the work area and contains butt ons that perform key proc essing tasks. In most cases, you simply drag a document from the work ar ea onto the c ommand bar button for the task y ou want to perform. Y ou can also laun[...]

3-6 Using the MultiPASS Desktop Manager Chapter 3 Using the Desktop Manager Folders The Desktop M anager stor es and organizes documents in folders. Only one folder can be open at a time. When you open another folder , the current folder automatically closes. Y ou can organize y our documents in any manner y ou want, placing documents in folders, o[...]

Chapter 3 Using the MultiPASS Desktop Manager 3-7 MultiP ASS Desktop Manager Each rec eiv ed fax is display ed using a system-assigned name (for example, U ntitled 0001). Y ou can change the name to something more descriptive b y highlig hting the document, and choosing the Rename command fr om the Edit menu, or by clicking the right mouse button a[...]

3-8 Using the MultiPASS Desktop Manager Chapter 3 Creating a New Folder 1. Click the Cabinet icon, or the folder w ithin which you want t o stor e the new folder . 2. Choose the N ew F older command fr om the File menu, or click the rig ht mouse button and choose N ew Folder . 3. In the M ultiP ASS Create F older dialog bo x, ty pe a name for the f[...]

Chapter 3 Using the MultiPASS Desktop Manager 3-9 MultiP ASS Desktop Manager Viewing Documents in the Desktop Manager W hen you open a folder , you can view the documents which are contained in that folder in a List View or a Document V iew . W hen you first open the Deskt op Manager , documents are automatically display ed in List View . How ever [...]

3-10 Using the MultiPASS Desktop Manager Chapter 3 Document V iew allows you to w ork with an individual document at the page level: scrolling pages, removing a page, splitting a document, or merging two or more documents into a single document. Y ou can rearrange the document thumbnails within the work area as needed by simply dragging them to the[...]

Chapter 3 Using the MultiPASS Desktop Manager 3-11 MultiP ASS Desktop Manager Documents display ed in List View cannot be manipulated as in Document V iew , such as splitting a document or merging two or more documents. Y ou can howev er , duplicate a document by highlighting it and choosing the Duplicate c ommand from the Edit men u, or by clickin[...]

3-12 Using the MultiPASS Desktop Manager Chapter 3 Setting Up the Address Book One of the first things you'll want to do in the Desktop M anager is set up your Address Book. Setting up an A ddress Book creates an easily accessible list of names and fax/phone/e-mail numbers for all of your business and personal contacts. Using the entries from [...]

Chapter 3 Using the MultiPASS Desktop Manager 3-13 Address Book Entries A ddress Book entries are listed alphabetically b y last name, displaying both group and individual names, compan y name, phone, fax, and e-mail information. Y ou can sor t A ddress Book entr ies by an y column description by simply clicking on the column title. T o return the [...]

3-14 Using the MultiPASS Desktop Manager Chapter 3 Adding and Editing an Individual Address W hen setting up an individual A ddress Book entr y , at a minimum, you must specify the contact ’ s first or last name, and their fax number . Optionally , if you want information available to include on a fax c ov er page, you can enter the c ontact ’ [...]

Chapter 3 Using the MultiPASS Desktop Manager 3-15 3. Sa ve y our entr y . • If adding a new entr y , click Add . • If editing an existing entr y , click Replac e . • T o cancel without saving any entry/changes which may ha v e been made, click Cancel . Entering Fax Numbers , Phone Numbers , and E-mail Addresses W hen you ent er the fax or ph[...]

3-16 Using the MultiPASS Desktop Manager Chapter 3 Adding and Editing a Group Address A group address c onsists of previously set up addresses, either individual(s) or other group(s). When adding a new group , you assign a name to the group , then select previously defined addresses from the A ddress Book t o include in the new group . When editing[...]

Chapter 3 Using the MultiPASS Desktop Manager 3-17 3. Sa ve y our entr y . • If adding a new group , click Crea te . • If editing an existing group , click Replac e . • T o cancel without saving any entry/changes which hav e been made, click Cancel . Using a Group Address If you specify a group addr ess when sending a fax, the address for eac[...]

3-18 Using the MultiPASS Desktop Manager Chapter 3 Importing an Address Book If you ha ve an e xisting address book cr eated in another application, you can import it into the Desktop Manager . Y ou can also specify which fields you want t o include. An y ASCII text file c ontaining information that is separated by a c omma or tab can be imported i[...]

Chapter 3 Using the MultiPASS Desktop Manager 3-19 3. In the I mport/Expor t File Fields dialog box, select the address fields you wish to import from the A ddress Book Fields list. • Highlight the field, then click Add . • T o remo ve a field, in the File Fields list bo x, click the field, then click Rem ove . • T o rearrange the order of th[...]

3-20 Using the MultiPASS Desktop Manager Chapter 3 1. W ith the A ddress Book open, click Expor t . • A message displays informing y ou that Gr oup addresses cannot be exported. Click Ye s to close the message. 2. In the Export A ddress Book dialog bo x, select whether you are exporting a .CSV file or a .TXT file from the Files of T ype list. •[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-1 Sending Faxes Y ou can use the M ultiP ASS C3500 to send paper faxes or PC fax es. PC faxing is the ability to send a fax from an application without first printing the document. U sing the M ultiP ASS C3500 and the M ultiP ASS Desktop M anager , you can PC fax documents from an y W indows applic[...]

4-2 Sending Faxes With the MultiPASS C3500 Chapter 4 Sending a Document The M ultiP ASS star ts sending a document while it is being scanned into memor y . When scanning a multipage document, the unit calls the other part y after the first page is scanned. Once connection is made, the M ultiP ASS beg ins to transmit the information while the remain[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-3 The M ultiP ASS beg ins scanning the document, and dials the number . ❍ After a few sec onds, the display sho ws the transaction number for the fax. This is a unique number the M ultiP ASS assig ns to the document and uses to identify the document in transaction reports: The M ultiP ASS continu[...]

4-4 Sending Faxes With the MultiPASS C3500 Chapter 4 ❍ W hen the document has been sent succ essfully , the display sho ws these messages. The M ultiP ASS automatically redials if the recei ving fax does not answer , if the line is busy , or if a transmission er ror occurs. Y ou can specify the number of times it redials using the R etries option[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-5 ❍ Pr ess the one-touch speed dialing butt on (1 through 6) assigned to the number y ou wish to fax to; the name assigned to that button is displa yed. OR ❍ Pr ess CODED DIAL and enter the appropriate two-digit coded speed dialing c ode. ❍ If a number is not registered for the butt on or cod[...]

4-6 Sending Faxes With the MultiPASS C3500 Chapter 4 Sending a Document Using Group Dialing If you fr equently send plain paper fax es to the same group of people, you can use the M ultiP ASS Desktop M anager to assign a “group ” of numbers to a speed dial c ode. (See page 8-13.) ❍ Place the document face do w n in the ADF . ❍ Pr ess the on[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-7 ❍ If there is no group r egistered under the one-touch speed dialing button or the tw o-digit code, the LCD displa ys the NO TEL # message. Mak e sure you ente red the co rrect number and that the group has been register ed correctly to a speed dial c ode. (See page 8-13.) ❍ If you mak e a mi[...]

4-8 Sending Faxes With the MultiPASS C3500 Chapter 4 T o Cancel Automatic Redialing T o cancel automatic r edialing, press the STOP button. H owever , you cannot cancel r edialing while the L CD displays AUTO REDIAL (the unit is waiting to redial). In this case, wait until dialing beg ins and then press STOP t o cancel redialing. The M ultiP ASS as[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-9 Manual Sending If you w ould like t o speak with the other par ty before sending a fax to them, you may do so; this is called manual sending. T o use manual sending, y ou must hav e a telephone connected to the M ultiP ASS. ❍ Place the document face do w n in the ADF . ❍ Y ou can use regular [...]

4-10 Sending Faxes With the MultiPASS C3500 Chapter 4 Cancel Sending T o stop sending before a fax is c omplete, follow these steps: ❍ If you ar e sending manually , the transmission is cancelled immediately . ❍ If you ar e sending from memory , the LCD displa ys: ❍ Pr ess * to cancel or press # to c ontinue the transmission. T r ansmission c[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-11 Sending a Document to More Than One Location (Sequential Broadcasting) Sequential broadcasting sends one document t o more than one location. Y ou can send to a total of 57 destinations as follows: One-touch speed dialing = up to 6 destinations Coded speed dialing = up to 50 destinations R egula[...]

4-12 Sending Faxes With the MultiPASS C3500 Chapter 4 ❍ Simply enter the n umbers one after the other: press the desir ed one-touch speed dialing butt on or press CODED DIAL followed b y the two-digit code. ❍ If you ar e sending to group dialing destinations, use the one-touch speed dialing butt ons and the CODED DIAL button (along with the two[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-13 ❍ The M ultiP ASS beg ins the operation appro ximately ten seconds aft er you pr ess the last button (fi ve sec onds if you press only one button) ev en if you do not press ST ART/COPY . ❍ The M ultiP ASS dials the destinations in numerical order starting w ith the coded dial numbers, then t[...]

4-14 Sending Faxes With the MultiPASS C3500 Chapter 4 The M ultiP ASS has three resolution settings. Y ou use the RESOLUTION button to set the r esolution for faxing documents. ❍ FAX STANDARD Fax standard r esolution (203 × 98 dpi) is adequat e for most text documents. ❍ FAX FINE Fax fine resolution (203 × 196 dpi) is suited for documents wit[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-15 ❍ The L CD shows the curr ent resolution. ❍ Pr ess RESOLUTION once or tw ice more t o displa y the resolution y ou want ( F AX ST ANDARD , FAX FINE ,o r FA X PHOTO ). ❍ After about fi ve sec onds, the L CD returns to Standb y mode. Setting the Contrast Contrast is the difference in brightn[...]

4-16 Sending Faxes With the MultiPASS C3500 Chapter 4 Sending PC Faxes Y ou can create a fax memo in the M ultiP ASS Desktop Manager or creat e and send a PC fax from an y W indo ws application that supports pr inting. Y ou can PC fax the document immediately , send it at a specific time, or hold it in the Send Fax M anager to be sent at a futur e [...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-17 Specifying a Fax Recipient Y ou must specify at least one fax recipient—the indi vidual and/or g roup to whom y ou want to send the fax. When specifying a recipient, you can enter one-time information and/or include one or more r ecipients from your A ddress Book. A one-time recipient is speci[...]

4-18 Sending Faxes With the MultiPASS C3500 Chapter 4 Removing a fax recipient Y ou can remo ve a name included in the R ecipients box by clicking the name and then clicking Rem ove . If the recipient was previously added to the A ddress Book, the name again becomes available in the Address Book bo x. Adding a new recipient to the Address Book 1. E[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-19 Previewing the cover page T o view a selected cov er page before sending the fax, click Preview .T h e co ver page displa ys the specified recipient(s) and other fax information, including memo text. This display is read only; you cannot edit it. T o print the cov er sheet, choose the Print comm[...]

4-20 Sending Faxes With the MultiPASS C3500 Chapter 4 Entering a memo Y ou can include a memo on the fax co ver page if the co ve r page is designed to accept memo t ext. The font, st yle, and size of the memo text is determined by the particular design of the selected c ov er page. Y ou can change these attributes using the M ultiP ASS Cover P age[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-21 If a fax fails (for example, because of an incorrect fax number), it remains in the Send F ax Manager until y ou attempt t o resend it or delete it. For mor e information on working with the Send Fax Manager , see page 4-25. Sending the fax later If you pr efer to send the fax later , you can sp[...]

4-22 Sending Faxes With the MultiPASS C3500 Chapter 4 Creating a Fax Memo A fax memo is generally a brief (one-page maximum) fax sent directly from the Desktop M anager , without using another W indows application to creat e it. Operating directly from the Desktop M anager , you specify the same fax options as described in the Specify ing Se nd F a[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-23 N Because the fax memo is not originating from a document created in another W indows application, be sure t o enter the memo message in the M emo bo x. Also, because your fax memo does not originate from a document that may ha v e been annotated in the M ultiP ASS V iewer , the Include Annotati[...]

4-24 Sending Faxes With the MultiPASS C3500 Chapter 4 ❍ See Spec ify ing Send Fax I nformation star ting on page 4-16 for details. The M ultiP ASS Desktop Manager sends the PC fax to the Send F ax Manager , w here it is automatically giv en a unique system-assigned name, and its progress is tracked until it is actually transmitted. If you specifi[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-25 Using the Send Fax Manager For eac h PC fax you send, a job is created in the Send Fax M anager . T o display this window fr om the Desktop M anager , choose the Send Fax Manager c ommand from the T ools menu or t oolbar . T o display the Send Fax M anager from the W indows desktop , click Star [...]

4-26 Sending Faxes With the MultiPASS C3500 Chapter 4 Toolbar The toolbar pro vides quick access for performing certain Send Fax Manager tasks. In circumstances where a task is una vailable, the toolbar button appears dimmed. The toolbar co ntains the following options: Faxes Sent Area The Send Fax M anager shows y ou the status of your fax es, the[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-27 One of the following statuses is assig ned to each job in the Send F ax Manager . Active The activ e job is the fax currently being PC fax ed. When an acti ve job complet es successfully , it is automatically mov ed to the Sent F ax folder or deleted (based on whether y ou specified to delete af[...]

4-28 Sending Faxes With the MultiPASS C3500 Chapter 4 Stopping an Active Job If necessary , you can st op the activ e job from pr ocessing. When y ou do so , the Desktop Manager r etains the job in the Send Fax M anager as a stopped job . Y ou can later reproc ess or delete the job . T o stop an activ e job , open the Send Fax Manager and click St [...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-29 Viewing a Job Documents in the Send Fax M anager can be viewed, but not edited or sav ed, as follows: ❍ Click the job you want t o view , then click the Open Document button on the t oolbar , or choose the Open Document command from the F ax menu. ❍ Double-click the job . Deleting a Job Y ou[...]

4-30 Sending Faxes With the MultiPASS C3500 Chapter 4 Displaying the Fax Log In the Desktop M anager , choose the Fax Log c ommand from the T ools menu or the toolbar . Y ou see a screen similar to this: ❍ T o display details and log not es about a particular fax document, click the fax to highlight it. ❍ T o delete an entr y , highlig ht the e[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-31 Designing a Fax Cover P age In addition to the set of predefined fax cov er pages that are automatically installed int o your syst em, you can design your o wn fax co ver page using the M ultiP ASS Cover P age Designer . Y ou can also edit or annotate an y existing c ov er page—one installed w[...]

4-32 Sending Faxes With the MultiPASS C3500 Chapter 4 Using the Cover P age Designer The Cov er P age Designer w indow looks similar to this. Menu Bar The menu bar co ntains commands that allo w you t o creat e, edit, and print your fax co ve r page. Man y commands can also be ac cessed b y corresponding butt ons on the toolbars. File Toolbar The F[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-33 Image Toolbar The Image toolbar pr ovides quick acc ess to co mmands you use t o select, lasso , move, zoom, straig hten, or annotate a fax co ver page. Annotation Toolbox The A nnotation toolbo x allows you to add t ext and graphics to your co ver page. Annotations are int egral elements of the[...]

4-34 Sending Faxes With the MultiPASS C3500 Chapter 4 Creating a New Cover P age The following instructions summar ize the ov erall proc edures for creating a new fax c ov er page. Detailed procedur es follow the summary . ❍ A blank document page displays: ❍ U se the tools on the Annotation t oolbo x. • U se the T ext tool to add labels for v[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-35 ❍ W hen you ha ve completed the c ov er page design, choose the Save command from the File menu or t oolbar . ❍ In the Enter T itle for New Co ver P age dialog bo x, enter a name for your c ov er page and click OK . Preparing the Cover P age Background The background includes the permanent t[...]

4-36 Sending Faxes With the MultiPASS C3500 Chapter 4 ❍ Y ou see a screen similar to this: ❍ In the Select Image for N ew Cov er P age dialog box, locate the co ver page y ou want to import and click Ope n . ❍ Y ou can now edit and sa v e the cov er page as desired. Setting Preferences Before w orking on your c ov er page, you ma y want to se[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-37 Adding Labels and T ext Y ou may want t o add labels for the data fields you will be using (such as To :o r From :) or other text to y our cov er page using the T ext tool from the A nnotation toolbo x. Once added, you can choose t ext attributes: font, font size and color , special effects (und[...]

4-38 Sending Faxes With the MultiPASS C3500 Chapter 4 Editing text added to a cover page 1. On the Annotation t oolbo x, w ith the Selection tool selected, double- click the text y ou added. The cursor changes to an insertion point. 2. Edit the te xt as needed. 3. Click outside the area of the text box. 4. On the File menu, click S ave . Adding Gra[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-39 5. Click the Stamp tool on the Annotation toolbox. 6. Click the mouse at the location where y ou want to place the graphic in the lay out area. 7. T o add a different graphic to the c ov er page, choose the Select Stamp command fr om the Annotation menu. 8. Click the graphic you want to insert a[...]

4-40 Sending Faxes With the MultiPASS C3500 Chapter 4 4. In the T e xt Stamp Edit dialog bo x, t ype the text you wish to assign to the Stamp . • T o add a date to the stamp , click Date . • T o add the current time to the stamp , click T ime . • T o change the font and text c haracteristics of the text, click Fon t . 5. Click OK to close the[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-41 Creating a Drawing Graphic Y ou can also annotate y our co ver page with one or more dra wing objects that include a straig ht line, a sing le-headed arrow , a hollow rectangle, and a hollow cir cle or ellipse. When y ou draw the object, you can select the color , line thickness, and style of li[...]

4-42 Sending Faxes With the MultiPASS C3500 Chapter 4 4. Right-click inside the newly drawn square or rectangle to select the desired te xt adjustment options from the Annotations option. • Click Select Font to set font properties for the text. • Click Set Backg round Color to set a background color . • Click Set Foreground Color to set a tex[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-43 4. On the File menu, click S ave or Save As . • If you w ould like t o keep the original page, use Save As to g ive the modified page a new distinct name. • If you w ould like t o replac e the original cove r page, use Save . Adjusting T ext and V ariable Fields Once y ou hav e placed the de[...]

4-44 Sending Faxes With the MultiPASS C3500 Chapter 4 Copying Fields If you want t o cop y a field or graphic item and paste it into another W indo ws application which supports a P aste option, you can do so using the Copy c ommand. When y ou copy a field or graphic item, it is placed in the Co ver P age Designer clipboard. From the clipboar d, yo[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-45 Straightening a Document Display In designing a co ver page, you may need to straighten the base image (for example, a scan that is crook ed) before y ou begin adding text or graphics to it. Y ou can str aighten a cov er page using the Straighten T ools. 1. Open the co v er page in the Cov er Pa[...]

4-46 Sending Faxes With the MultiPASS C3500 Chapter 4 ❍ Fr om the Image toolbar , click the Zoom tool and: • T o increase magnification, click the document. • T o decrease magnification, press and hold the Alt k ey , then click the document. T o fit the cov er page to the display window , click Fit Image to W indow from the View menu. Scrolli[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-47 Editing the Base Image W hile working with a cov er page, you ma y need to edit the base image that underlies all annotations. When editing a base image, you can select, crop , or flip a specific area. For e xample, to creat e a nov el effect, you may want to flip an imbedded graphic on its vert[...]

4-48 Sending Faxes With the MultiPASS C3500 Chapter 4 Changing T ext Attributes Once y ou hav e placed text labels and fields in the lay out area, you can change the font and font size of the text, choose a text style (bold, italic, underline), or change the font color . If you ha v e multiple fields to which you want t o assign the same attr ibute[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-49 Changing T ext Color 1. In the la yout area, select the field(s) you want to c hange. 2. Choose the F oreground Color command fr om the Annotation menu, then choose the desired c olor . Aligning Fields W hen placing labels, gr aphics, or var iable fields in the lay out area, you may be c oncerne[...]

4-50 Sending Faxes With the MultiPASS C3500 Chapter 4 Adding a sticky-note 1. In the Annotations toolbox, click the Sticky-Not e tool and drag the cursor to dra w an appropriately sized squar e or rectangle. 2. Click the Selection tool, then click the Sticky-Note. 3. Select the desired adjustment options fr om the Annotations menu. • Click Select[...]

Chapter 4 Sending Faxes With the MultiPASS C3500 4-51 Reverting to the Last Saved V ersion If you ar e dissatisfied with changes that you ha ve made t o your c ov er page, you can discard them and r eturn to the last sav e d version. T o revert to the last v ersion, choose the R evert to Orig inal command from the File menu. When the confirmation m[...]

4-52 Sending Faxes With the MultiPASS C3500 Chapter 4 3. In the R ename dialog box, ty pe the new name for the cov er page and click OK . 4. Click OK to close the Manage Co ve r P age List dialog bo x and save your c hanges. Printing a Cover P age Y ou can print your co ve r page to review it. 1. Choose the P rint command from the File men u or too[...]

Chapter 5 Receiving Faxes 5-1 Receiving Faxes The M ultiP ASS C3500 has four Recei ve M odes: ❍ Fax Only M ode ❍ Fax/T el M ode ❍ Manual M ode ❍ Answer M achine M ode Y ou set the R eceiv e M ode during the M ultiP ASS installation procedure. (See your Quick S tart Guide for details.) Y ou can change the R ecei ve M ode and the Recei ve F a[...]

5-2 Receiving Faxes Chapter 5 Receiving Documents Automatically—Fax Only Mode W hen you set up the M ultiP ASS for a dedicated fax line, the unit is prepar ed to automatically r ecei ve a document whenev er a call comes ov er the fax line. If a voice call c omes in, the caller will hear the fax tone. Receiving Both Documents and T elephone Calls [...]

Chapter 5 Receiving Faxes 5-3 Receiving Documents Manually—Manual Mode Y ou will want to set your M ultiP ASS to rec eiv e documents manually when you want t o personally check each inc oming call to see if it is from a fax or from a person. Y ou must hav e a telephone attached t o the M ultiP ASS. W hen the telephone attached t o the M ultiP ASS[...]

5-4 Receiving Faxes Chapter 5 U se the telephone to recei ve man ual calls as follows: 1. W hen you answer a call and hear a long beep or silence, a fax is being sent. 2. Enter the tw o-digit ID code on your t elephone (the default code is 25). W ait for five sec onds, then hang up. The MultiP ASS then beg ins recei ving the document. N If you ha v[...]

Chapter 5 Receiving Faxes 5-5 Using the MultiP ASS With an Answering Machine Follo w these guidelines when using the M ultiP ASS w ith an answering machine: ❍ Set the answering machine to answer on the first or sec ond ring. ❍ If the M ultiP ASS r uns out of paper or ink in Answer M achine M o de, it recei v es all fax es into its memory . The [...]

5-6 Receiving Faxes Chapter 5 After printing the document(s) stor ed in memory , the M ultiP ASS er ases the document(s) from memory . N If you ar e using the M ultiP ASS Desktop Manager and it is set to Save in memor y , the MultiP ASS stores incoming fax es in its memor y when the comput er is off. In this case, you will see the REC’D IN FILE m[...]

Chapter 5 Receiving Faxes 5-7 Receiving a Fax Into the In Box T o recei ve a fax int o the In Bo x of the M ultiP ASS Desktop Manager , your comput er must be on and the M ultiP ASS Ser ver must be running. Y ou must also ha ve select ed U pload Fax in the R ecei ve C onditions of the Desktop M anager . (See page 8-8 for details.) The R eceiv e Con[...]

5-8 Receiving Faxes Chapter 5 Printing a Received Fax When Y our Computer Is Off W hen a document is in its memor y , the M ultiP ASS displays the message REC’D IN FILE and alternately flashes the date. T o upload the fax to the M ultiP ASS Desktop Manager , simply tur n on the comput er . If you want t o print a fax that is stored in memory in t[...]

Chapter 5 Receiving Faxes 5-9 Using the Distinctive Ring P attern Detection (DRPD) Feature Some phone companies offer a distincti ve ring pattern (DRP) serv ice whereb y they assign two or more telephone numbers with distinctiv e ring patterns to a single telephone line. If your phone c ompan y offers such a serv ice, you can ha ve both a fax n umb[...]

5-10 Receiving Faxes Chapter 5 How DRPD Responds to Calls W hen there is an inc oming call, the M ultiP ASS checks the inc oming ring pattern and determines the ty pe of pattern being rec eiv ed. The M ultiP ASS may require up t o 10 seco nds to determine the pattern type. During this time, an y telephone device connect ed to the M ultiP ASS will n[...]

Chapter 6 Scanning With the MultiPASS C3500 6-1 Y ou can use the M ultiP ASS C3500 to scan documents from the Desktop Manager , or from any TW AIN-compliant W indows application. W hen you scan a document in the Deskt op Manager , the ScanGear window displays, allow ing you t o set certain scanning options and conditions. This chapter provides inst[...]

6-2 Scanning With the MultiPASS C3500 Chapter 6 Exploring the ScanGear Window This section pro vides an overv iew of the basics of the ScanGear window . Detailed instructions for using the var ious commands and c omponents of the w indow are pr ovided in later sections of this chapter . The ScanGear window looks similar to this: Toolbar The toolbar[...]

Chapter 6 Scanning With the MultiPASS C3500 6-3 Scan Option Tabs The Scan Option tabs pro vide adjustment options when perfor ming a preview or final scan. Status Bar The status bar displays information on the scan pr ocess status. This information can include the scan mode, scan resolution, size (w idth and height), and the resulting file siz e of[...]

6-4 Scanning With the MultiPASS C3500 Chapter 6 3. In the ScanGear window , specify the scan preview options for your document as necessary . 4. Click P review . 5. R eview the display of the scanned preview image in the scan window . Adjust the pr operties of your image as nec essar y . 6. R eplace y our document in the document feeder of the M ul[...]

Chapter 6 Scanning With the MultiPASS C3500 6-5 6. R eplace y our document in the ADF of the M ultiP ASS. 7. Click Scan . W hen complet e, the image appears in the display area of y our W indows application. Setting the Preview Scan Options Before previewing a scan, set the scan mode, resolution, preferences, and paper size options. Additionally , [...]

6-6 Scanning With the MultiPASS C3500 Chapter 6 Setting the Scan Resolution Y ou can set the resolution of a scanned image based on the selected output device. This resolution bec omes the base on which changes t o image size and scale are calculat ed. Y ou can choose a preset r esolution, or create a cust om resolution. 1. Click the Main tab . 2. [...]

Chapter 6 Scanning With the MultiPASS C3500 6-7 Scanning Setting Preferences Y ou can select a prefer ence that gov er ns how y our sourc e image is scanned using the Pr eferences tab . On the Pr eferenc es tab , click the desired prefer ence c heckbo x. Text Enhanced This option is designed for use w ith OCR (Optical Character R ecognition) softwa[...]

6-8 Scanning With the MultiPASS C3500 Chapter 6 Setting P aper Size Select a paper size that co rresponds to the size of your sour ce document. If your document does not c onform to one of the available sizes, you can define a custom paper size. Selecting a Standard P aper Size 1. Click the C3500 tab . 2. Fr om the Paper Siz e list, select the desi[...]

Chapter 6 Scanning With the MultiPASS C3500 6-9 Scanning Setting Black and White Options If you choose black and whit e as your scan mode, you can also select one of the following black and white options from the C3500 tab: Threshold The Threshold option pr ovides a high contrast evaluation of the image in terms of blacks and whites only . Halftone[...]

6-10 Scanning With the MultiPASS C3500 Chapter 6 Adjusting the Preview Image View T o make it easier t o work with your preview image, you can change aspects of its display . Changing the View Size Y ou can enlarge a preview image to better view its details. Each enlargement doubles the size of the image up to a maximum of four times the size of th[...]

Chapter 6 Scanning With the MultiPASS C3500 6-11 Scanning In defining the selection size, regardless of the method you choose, you can maintain the current height and w idth proportions of the image. For e xample, you set the width to 4 inches and the height to 6 inches. Y ou change the width to 5 inches. If K eep Proport ions is not selected, the [...]

6-12 Scanning With the MultiPASS C3500 Chapter 6 Reversing the Image T one Y ou can create a negati ve of an image for st ylistic effect. A negativ e image is created b y in v erting the dar k and light areas. On the toolbar , click N e gative/P ositive . Mirroring an Image By mirroring an image, you can creat e an alternate v ersion. For e xample,[...]

Chapter 6 Scanning With the MultiPASS C3500 6-13 Scanning Adjusting Contrast and Brightness Y ou can adjust the contrast and/or bright ness of a g rayscale image. 1. Click the C3500 tab . 2. On the C3500 tab , under Black and W hite Options, use the available slider to adjust the brightness or contrast. • If you use halft one as your scan option,[...]

6-14 Scanning With the MultiPASS C3500 Chapter 6 • If you use thr eshold as your scan option, since it is by definition a high contrast image mode, you can only adjust the brig htness of the prev iew image.[...]

Chapter 7 Working With Documents in the Desktop Manager 7-1 Documents in Desktop Manager This chapter c ontains information and instructions for managing , manipulating, and modifying your documents in the M ultiP ASS Desktop M anager . It includes: ❍ Managing your documents in the Deskt op M anager ❍ M odifying a document ❍ Printing a docume[...]

7-2 Working With Documents in the Desktop Manager Chapter 7 Selecting a Document in Document View W ith the folder open, do one of the following . ❍ For a single document, click the document thumbnail. ❍ For m ultiple nonsequential documents, hold the Ctrl key while clicking on each document y ou want to select. Selecting a Document in List Vie[...]

Chapter 7 Working With Documents in the Desktop Manager 7-3 Printing a Document in the Desktop Manager Y ou can print a document from any folder in the Deskt op Manager . 1. In either Document V iew or List V iew , do one of the following . • Click the document you want t o print; this hig hlights the document. Then, choose the P rint command fro[...]

7-4 Working With Documents in the Desktop Manager Chapter 7 Creating a Folder T o better organize y our documents in the Desktop M anager , you can create additional folders when needed and st ore them in the Cabinet. Like cr eating an y W indo ws folder , you can name the folder an ything you lik e. 1. In the Deskt op Manager , click the Cabinet, [...]

Chapter 7 Working With Documents in the Desktop Manager 7-5 Copying a Document A document can be copied within the same user -defined folder , or from one folder to a differ ent user -defined folder . W hen you c opy a document within the same folder , the cop y is assigned the same name as the original document, with an added unique number . For e[...]

7-6 Working With Documents in the Desktop Manager Chapter 7 T o rename a document, do one of the following . ❍ Click the document, then choose the R ename co mmand from the File menu, or click the rig ht mouse button and choose R ename. In the R ename dialog bo x, ty pe the new name and click OK . ❍ In Document View , click the document thumbna[...]

Chapter 7 Working With Documents in the Desktop Manager 7-7 Deleting a Document Open the folder with the document you want to delete and click the document, then do one of the following. ❍ Choose the Delete c ommand from the Edit men u. ❍ Pr ess the Delete key on y our k eyboard. ❍ Click the rig ht mouse button and choose Delete . W hen the c[...]

7-8 Working With Documents in the Desktop Manager Chapter 7 Emptying the T rash Folder Documents remain in the T rash folder until you mov e them to a user - defined folder , delete them individually , or empt y the T r ash folder and delete all documents in the folder . T o prevent out-of-dat e documents from unnec essarily taking up space on your[...]

Chapter 7 Working With Documents in the Desktop Manager 7-9 Exporting a Document Y ou can export a document from the Desktop M anager , saving it to an y specified drive and dir ectory . W hen you e xport a document, you ar e actually saving a cop y of the orig inal document. Documents can be exported as a TIFF , BMP , FPX, PCX or JPEG file. 1. Ope[...]

7-10 Working With Documents in the Desktop Manager Chapter 7 Manipulating a Document in Document View If you ar e working in Document View , you can manipulate y our documents in the open folder in a variet y of ways. For example, you can arrange documents in a preferred order , remove a page, split a sing le document, or merge one document w ith a[...]

Chapter 7 Working With Documents in the Desktop Manager 7-11 ❍ Drag the scroll tab on the right side of the document. Removing a P age From a Document Y ou can remo ve the current t op page of a document. For example, you may want t o remo ve the c ov er page fr om a rece iv ed fax. 1. Scr oll through the document until the page you want t o remo[...]

7-12 Working With Documents in the Desktop Manager Chapter 7 Merging a Document Y ou can merge two documents to c ombine them into a single document. The documents are merged in the or der you select them. In other words, the first document selected beco mes the top pages of the second document selected. Both documents are merged into the sec ond d[...]

Chapter 7 Working With Documents in the Desktop Manager 7-13 Documents in Desktop Manager Adding a creator to the index 1. In the Deskt op Manager , on the T ools menu, point to Index By , and then click Creator s . 2. In the Edit C reat or List diaog bo x, click Insert . 3. T ype the creator name y ou wish to add to the index and pr ess Enter . ?[...]

7-14 Working With Documents in the Desktop Manager Chapter 7 Adding an owner to the index 1. In the Deskt op Manager , on the T ools menu, point to Index By , and then click Owner . 2. In the Edit C reat or List diaog bo x, click Insert . 3. T ype the owner you want to add and then pr ess Enter . • R epeat steps 2 and 3 for each o wner you want t[...]

Chapter 7 Working With Documents in the Desktop Manager 7-15 Documents in Desktop Manager Adding keywords to the index 1. In the Deskt op Manager , on the T ools menu, point to Index By , and then click K e ywords . 2. In the Edit K e yword List diaog bo x, click Inser t . 3. T ype the creator name y ou wish to add to the index and pr ess Enter . ?[...]

7-16 Working With Documents in the Desktop Manager Chapter 7 Assigning Index Criteria to Documents After setting up y our index entr ies, you can assign them to your documents. Y ou can index your documents b y creator , own er , or keywor d. 1. In the Deskt op Manager , click the document for which you want to add index entries. 2. On the T ools m[...]

Chapter 7 Working With Documents in the Desktop Manager 7-17 Documents in Desktop Manager 4. T o change the Cr eator of the document, click the Cre ator button. • Highlight the creator y ou wish to assign to the document and click OK . • T o edit the Creat or list, click Edit List . (See page 7-13.) 5. T o change the Owner of the document, clic[...]

7-18 Working With Documents in the Desktop Manager Chapter 7 6. T o change K e ywords assigned to the document, click the K e ywords button. • Click a keywor d you wish to assign to the document, then click Add . • T o remo ve a k eywor d, hig hlight it in the assig ned list and click Rem ove . • T o remov e all k eywords, click Clear . • T[...]

Chapter 7 Working With Documents in the Desktop Manager 7-19 Documents in Desktop Manager Searching for Y our Documents Y ou can search for a particular document by Date, Creator , Ow ner , K e yword, or T ext st ring . 1. On the T ools menu, click Sear ch . 2. T o searc h by Date or T ime, enter the desir ed From and To dates and/or times to displ[...]

7-20 Working With Documents in the Desktop Manager Chapter 7 5. T o search b y K eywords, click the K eywords butto n. Highlig ht each K eyword by which y ou want to search and click Add . • T o remo ve a select ed item, highlig ht it in the assigned list and click Rem ove . • T o remo ve all select ed items, click Clear . • After making y ou[...]

Chapter 7 Working With Documents in the Desktop Manager 7-21 Documents in Desktop Manager 7. Click Sear ch . The search is c onducted on all of your folders. Any documents that match the document attribute criteria are included in the result list. The documents are listed in desc ending order based on the n umber of search items locat ed in the doc[...]

7-22 Working With Documents in the Desktop Manager Chapter 7 Modifying a Document Y ou can open a document to view its contents, and then annotate it w ith notes, highlig hting, stamps, sticky notes, or g raphics (line/arrow , rectangle, circle). Althoug h you can sav e the document w ith the annotations, they are only added markings placed on the [...]

Chapter 7 Working With Documents in the Desktop Manager 7-23 Documents in Desktop Manager T o annotate a document: 1. W ith the document open in the M ultiP ASS Viewer , a djust the size of your view of the document as needed. 2. Insert the desired annotations. 3. Choose the Save command fr om the File menu to sa ve the annotations with your docume[...]

7-24 Working With Documents in the Desktop Manager Chapter 7 Menu Bar The menu bar co ntains commands that enable y ou to perform various tasks with your document. Some of the commands can also be ac cessed by their c orresponding buttons on the t oolbar . File Toolbar The File toolbar pro vides you quick acc ess to c ommands needed to open, save, [...]

Chapter 7 Working With Documents in the Desktop Manager 7-25 Documents in Desktop Manager Document Display Area The document itself is displayed and modified in the Document Displa y Area. Y ou can page or scroll through the document, enlarge or reduce the view of the document, or change the orientation. The display ar ea also contains the r esults[...]

7-26 Working With Documents in the Desktop Manager Chapter 7 Adjusting Y our View of a Document In annotating a document, you ma y need to adjust y our view of it. One of the ways you can adjust the view of an open document is to hide or show the differ ent components of the M ultiP ASS V iewer . T o show or hide the c omponents of the w indow , se[...]

Chapter 7 Working With Documents in the Desktop Manager 7-27 Documents in Desktop Manager 2. On the Straighten toolbar , click the R otate Clockwise or Rotate Counterclockwise buttons until the document is evenly aligned in the crosshairs. 3. On the Straighten toolbar , click the Str aighten button. 4. Sa ve y our changes. Adjusting the Document an[...]

7-28 Working With Documents in the Desktop Manager Chapter 7 Scrolling through a Zoomed Cover P age If you need t o work on particular aspects of a document (for example, to modify a recurring graphic), you can scr oll through the document while maintaining a high level of mag nification. T o do this, you use the N a vigator and Scroll t ools. T o [...]

Chapter 7 Working With Documents in the Desktop Manager 7-29 Documents in Desktop Manager Editing the Base Image W hile working with a document, you may need t o edit the base image that underlies all annotations. When editing a base image, you can select, crop , or flip a specific area. For e xample, to creat e a nov el effect, you may want to fli[...]

7-30 Working With Documents in the Desktop Manager Chapter 7 Adding Annotations to Y our Document T o annotate a document through the M ultiP ASS V iewer , you m ust click on the A nnotate butto n on the Image toolbar . T he A nnotation T ools are then display ed on the screen and the Annotation men u is added to the menu bar . The following sectio[...]

Chapter 7 Working With Documents in the Desktop Manager 7-31 Adding T ext to a Document Y ou can add text on an y por tion of your document. W hen you do so , you can c hoose the text attributes: font, font size and color , and special effects (underline, str ikeout), background color and mode. Y ou can ty pe any te xt that you want, editing it lat[...]

7-32 Working With Documents in the Desktop Manager Chapter 7 Adding a Sticky-Note Rather than add text dir ectly to a document, as you do with the T ext tool, you can add a Sticky-N ote to an y portion of the document. W hen you add a Sticky-N ote, you can choose the te xt attributes: font, font size and color , backg round color , and special effe[...]

Chapter 7 Working With Documents in the Desktop Manager 7-33 Inserting a Stamp Y ou can add either a text or graphic image stamp to y our document. The Desktop M anager contains a library of available stamp images, stor ed as BMP files, that were installed with the Desktop Manager softwar e. A dditionally , you can add graphics into the stamp libra[...]

7-34 Working With Documents in the Desktop Manager Chapter 7 9. Click the Stamp tool on the Annotation toolbox. 10. Click the mouse at the location where y ou want to place the stamp in the lay out area. Creating a T ext Stamp Y ou can also create and use a T e xt Stamp on a document. 1. Choose the Select Stamp co mmand from the Annotation men u. T[...]

Chapter 7 Working With Documents in the Desktop Manager 7-35 Editing a text stamp 1. Choose the Select Stamp co mmand from the Annotation menu. 2. Click the T ext Stamp tab. 3. Click the stamp y ou want to edit, then click Edit . 4. M odify the text and click OK . 5. Click OK to close the Select Stamp dialog box. Removing an image or text stamp 1. [...]

7-36 Working With Documents in the Desktop Manager Chapter 7 Highlighting a region 1. On the Annotations toolbo x, click the Highlighter tool. 2. T o select a highlighting backg round color , choose the Backg round Color co mmand from the Annotation menu, then select the desired color . 3. Drag the cursor ov er the area y ou want to highlight. W he[...]

Chapter 7 Working With Documents in the Desktop Manager 7-37 Selecting One or More Annotations T o revise an annotation, y ou must first select it. In most situations, you can select one or more annotations at a time. T o select a single annotation, click the Select A nnotations button on the Annotations toolbar . Then click the annotation. T o sel[...]

7-38 Working With Documents in the Desktop Manager Chapter 7 Removing an Annotation If you decide y ou no longer want an item t o appear in a document, you can remo ve it permanently by selecting it, then pressing the Delete ke y . Reverting to the Last Saved V ersion If you ar e dissatisfied with changes that you ha ve made t o your document, you [...]

Chapter 7 Working With Documents in the Desktop Manager 7-39 Previewing the Document Before Printing 1. Choose the P rint Preview command fr om the File menu. 2. Fr om the Print Preview w indow , you can: • Click Pr int to print the document. • Click Next P age or Pr e v Pag e to view other document pages. • Click T wo P ages to view two page[...]

7-40 Working With Documents in the Desktop Manager Chapter 7[...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-1 Setup and Utilities Desktop Manager This chapter c ontains information and instructions on changing your M ultiP ASS C3500 setup options in the Desktop Manager , and using other Desktop M anager utilities. It includes: ❍ Fax setup ❍ Syst em setup ❍ Launcher setup ❍ Making a phon[...]

8-2 Setup and Other Utilities in the Desktop Manager Chapter 8 Fax Setup The Desktop M anager contains setup options that define the fax operation of your M ultiP ASS C3500 and that affect the gener al operation of the Desktop Manager . Y ou can set options that affect prefer ences, sending a PC fax, receiving a fax, and using the speed dial featur[...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-3 1. In the F ax Setup dialog bo x, click the appropriate tab to displa y the options you want t o verify or change. 2. Once y ou have the appr opriate Fax Setup tab displa yed, specify your changes. 3. T o sa ve changes and close the dialog bo x, click OK . W hen prompt ed, choose whethe[...]

8-4 Setup and Other Utilities in the Desktop Manager Chapter 8 Date Format Y ou can select the format used to display the dat e on the M ultiP ASS L CD and for printing the date on a fax from the list. Display Language Y ou can select the language to be used on the M ultiP ASS L CD from the list. Telephone Attached to Unit If you ha ve a t elephone[...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-5 Fax Information Y ou can specify the following information that displays as the header for a PC fax: your name, compan y name, and fax number . Initially , you set up this information when you installed the Desktop M anager . Phone Line Y ou can specify the dialing method the M ultiP AS[...]

8-6 Setup and Other Utilities in the Desktop Manager Chapter 8 Speed Y ou can set the transmission speed used to send fax es. The hig her the setting, the faster the transmission. If you experience pr oblems when sending fax es, tr y a lower speed setting. P ause Duration Y ou can set the length of the pause that you may ha ve to insert when dialin[...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-7 ❍ Error and First P age —the page on which the error oc curred, all pages following the error , and the first page of the fax. ❍ Error P ages —the page on which the error oc curred, and all following pages. Setting Up Receive Fax Options Y ou can change the following options on [...]

8-8 Setup and Other Utilities in the Desktop Manager Chapter 8 ❍ Dedcated F ax Rec eiv e (FaxOnly) —A utomatically recei ve only fax calls ❍ Manual R eceive (M anual) —R equire y ou to manually answer the incoming call and then set the M ultiP ASS for an incoming fax ❍ Answering Machine M o de (AnsMode) —A utomatically recei ve a call w[...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-9 Setting Up Advanced Receive Fax Options T o change the following Ad vanced R eceive Send F ax options, click Ad vanced on the R eceive F ax tab . Y ou see this dialog box: Speed Y ou can set the transmission speed used to recei ve fax es. The higher the setting, the faster the fax is r [...]

8-10 Setup and Other Utilities in the Desktop Manager Chapter 8 Fax/Telephone Switching Options Y ou set the options if your R eceiv e mode is Fax/T el sw itching. Listen Time Before Ringing W hen a call is rec eiv ed, the M ultiP ASS checks to see if the call is from a fax machine or a telephone. If the M ultiP ASS does not have enough time to det[...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-11 Remote Receive Y ou select this option so that you can r ecei ve a fax b y pressing an ID code on the telephone attac hed to the M ultiP ASS. If y ou select this option, you must assign a remot e identification number that signals the M ultiP ASS to recei ve the fax. Remote Identificat[...]

8-12 Setup and Other Utilities in the Desktop Manager Chapter 8 Setting Up Speed Dial Assignments On the Speed Dial tab , you can set up fax numbers for speed dialing with the M ultiP ASS. Y ou use the fax recipients set up in y our A ddress Book, assig ning the desired individual to speed dial c odes. If the recipient has not yet been set up in th[...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-13 T o remo ve a r ecipient from a speed dial c ode, select the speed dial assignment, and then click Rem ove . T o print the speed dial assig nment list, click Print List . Because of the list columns width, the first and last names of an address book entry may not fully displa y . T o a[...]

8-14 Setup and Other Utilities in the Desktop Manager Chapter 8 4. In the Speed Dial list bo x, select the first recipient and click Add . R epeat this proc edure until the desir ed recipients are included in the M embers list bo x. • T o remo ve a member fr om the group , select the member in the M embers list bo x and click Remove . • W hen a[...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-15 Include Annotations On Y ou can specify on what documents you want t o display or hide document annotations—on Printed P ages, E-mail Attac hments, Files Exported to W indows, or Send Fax I mage. T o enable the option (and show annotations), click the applicable checkbo x. E-Mail Att[...]

8-16 Setup and Other Utilities in the Desktop Manager Chapter 8 1. Click the next Empty location, then click Edit ; or click a blank launcher icon, click the r ight mouse button, and click Edit . 2. Click Brows e . A standard W indows Br owse dialog bo x displays. 3. Locate the .EXE file y ou w ish to add to the Launcher , highlight it, and click O[...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-17 Editing a Launcher Application 1. Choose the Launcher Setup c ommand from the Setup men u. 2. Click the desired application, then click Edit. • Change the assigned Program file or file ty pe as desired and click OK . • T o re-arrange the order of Launcher items, hig hlight an appli[...]

8-18 Setup and Other Utilities in the Desktop Manager Chapter 8 Making a Phone Call From the Desktop Manager Y ou can use the M ultiP ASS and Desktop Manager to dial t elephone calls if: ❍ Y ou hav e a telephone attached t o the M ultiP ASS ❍ Y ou selected the “ T elephone A ttached t o U nit” option on the Pr eferenc es tab in the Setup Op[...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-19 3. T o add an individual to the A ddress Book, click New I ndividual and complet e the Individual Entr y dialog box. For details on completing the Individual Entr y dialog box, see Adding and Editing an Individual Address on page 3-14. 4. W ith the phone number entered or select ed, cl[...]

8-20 Setup and Other Utilities in the Desktop Manager Chapter 8 If you close the M ultiP ASS Ser ver , you can open it from the W indows desktop: ❍ Fr om the W indows desktop , click Start , point to Pr ograms , then point to M ultiP ASS Desktop Manager 3.0 , and click MultiP ASS Server . Fr om the Desktop M anager , choose the M ultiP ASS Ser ve[...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-21 The M ultiP ASS Ser ver window contains c ommands that enable y ou to: open the Desktop M anager , specify the M ultiP ASS Server as the top window at all times, display device information, close the window and return to the minimized M ultiP ASS Ser ver , and close the M ultiP ASS Ser[...]

8-22 Setup and Other Utilities in the Desktop Manager Chapter 8 Attention Needed The M ultiP ASS needs your attention for situations such as the M ultiP ASS being out of paper . The M ultiP ASS Server window describes the nature of the attention requir ed. W hen you ha ve corrected the situation, the status message automatically clears. Error Warni[...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-23 Removing the MultiP ASS Server From StartUp Closing the M ultiP ASS Ser ver does not remo ve it fr om the W indows StartUp group . If you ha ve disc onnected y our M ultiP ASS, the next time you start W indows, the M ultiP ASS Ser ver will tr y to open. At that time, the M ultiP ASS Se[...]

8-24 Setup and Other Utilities in the Desktop Manager Chapter 8 Adding the MultiP ASS Server to StartUp W hen you r econnect y our MultiP ASS pr inter device, you will probably want to add the M ultiP ASS Ser ver to the StartU p group again (if you remo ved it as described earlier). With the M ultiP ASS Ser ver in StartUp , the M ultiP ASS Ser ver [...]

Chapter 8 Setup and Other Utilities in the Desktop Manager 8-25 Uninstalling the MultiP ASS Software If you ar e planning on reinstalling the M ultiP ASS Desktop M anager , you must first uninstall the current installation of the software. When y ou uninstall the software, you r emov e the M ultiP ASS Desktop Manager and related printer , fax, and [...]

8-26 Setup and Other Utilities in the Desktop Manager Chapter 8 5. Highlight Canon M ultiP ASS Desktop Manager 3.0 and click the Add/R emove button. 6. F ollow the on-scr een instructions. Uninstalling the Scan Software (ScanGear) 1. Click Start , and then point to Settings . 2. On the Settings menu, click Control P anel . 3. In C ontrol P anel, do[...]

Chapter 9 Maintaining the MultiPASS C3500 9-1 Maintaining the MultiP ASS C3500 This chapter describes the routine maint enance r equired for y our M ultiP ASS C3500. It includes: ❍ M ultiP ASS guidelines ❍ Routine maint enance ❍ Cleaning inside the M ultiP ASS ❍ Printing the nozzle check ❍ Cleaning the BJ cart ridge print head ❍ BJ cart[...]

9-2 Maintaining the MultiPASS C3500 Chapter 9 MultiP ASS Guidelines Follo w these guidelines to a v oid damage to y our M ultiP ASS and harm to you or others: ❍ Place the M ultiP ASS on a stable surface. Do not use an angled stand. A void setting the unit in direct sunlight. ❍ Do not install the M ultiP ASS near de vices that contain magnets or[...]

Maintaining the MultiP ASS C3500 Routine Maintenance Y our M ultiP ASS requires little routine maint enance. Follo w these guidelines to k eep your M ultiP ASS in good oper ating condition: ❍ Before y ou clean the M ultiP ASS, be sure t o print any fax es stored in memor y . ❍ Do not use tissue paper , paper towels, or similar mater ials for cl[...]

❍ Disconnect the po wer c ord fr om the M ultiP ASS before cleaning. ❍ Open the printer cov er by gr asping the paper guides and lifting. ❍ U se a clean, soft, dr y , lint-free cloth t o remo ve an y ink or paper debris from the printer’ s interior , especially around the platen. Mak e sure not t o touc h the cart ridge. ❍ Check the small[...]

❍ Separation guide W ipe with a dr y , soft cloth. ❍ White sheet and scanning glass U se a clean, soft, lint-free cloth moistened with water to clean the white sheet and scanning glass, then w ipe them with a soft, dr y , lint-free cloth. ❍ Separation roller W ipe with a soft, dr y clean cloth to clean the rollers. N If the scanning component[...]

❍ Dirt and dust par ticles that collect on the underside of the operation panel also affect the quality of the documents you c opy or send. ❍ U se a soft, dr y , clean cloth to wipe up paper dust around the rollers. ❍ Pr ess the cent er of the operator panel until it locks into place. ❍ Plug the unit back in. When you are finished, close th[...]

Maintaining the MultiP ASS C3500 Printing the Nozzle Check U se this test print to check that each print head nozzle is operating properly . Mak e sure the M ultiP ASS is plugged in. The pattern starts pr inting. W hen the BC-21e Color BJ Cartr idge is installed, the pattern includes all four colors: yellow , magenta, cyan, and black. In the color [...]

9-8 Maintaining the MultiPASS C3500 Chapter 9 Cleaning the BJ Cartridge Print Head T o maintain the best possible print qualit y , you need t o clean the BJ cart ridge print head from time to time. Y our M ultiP ASS is equipped with a pr int head cleaning function. If you notice some degradation in the pr int quality , tr y cleaning the print head.[...]

Chapter 9 Maintaining the MultiPASS C3500 9-9 BJ Cartridge Guidelines Y ou can use these cart ridges w ith the M ultiP ASS: ❍ BC-2 1e Color BJ Cartridge Contains the print head unit and two r eplaceable BJ tanks, one color (cyan, magenta, yellow) and one black. Y ou can replace the BJ tanks without replacing the print head unit when you run out o[...]

BJ Cartridge and BJ T ank Maintenance The most important thing you can do to ext end the life of your M ultiP ASS and to ensure optimum print quality is take care of the BJ cart ridges. C Spilled ink can stain an y surface. Open BJ cart ridges and BJ tanks carefully , and follow the guidelines presented her e to pr otect against spilled ink. ❍ If[...]

Maintaining the MultiP ASS C3500 Using Ink Canon has more engineers dedicated to cr eating quality ink for pro viding the best results for output on Bubble Jet printers than an y other organization. Canon does not prohibit the use of third-part y inks and the use of third-part y inks does not invalidat e the product ’ s limited warrant y . Ho wev[...]

If you ar e using the BC-21e Color BJ Cartr idge and your output is blank, one of the BJ tanks is probably out of ink. See the instructions starting on page 9-16 for replacing a BJ tank. The following proc edure describes how t o replac e the BC-21e Color BJ Cart ridge w ith the optional BC-20 Black BJ Cart ridge. Follo w the instructions in this s[...]

Chapter 9 Maintaining the MultiPASS C3500 9-13 C Do not tr y to mov e the cartr idge holder manually ; this may damage the unit. If the car tr idge holder does not mov e and the unit beeps several times, unplug the M ultiP ASS C3500 and let it cool for sev eral minutes. (T he dev ice has an auto matic protection mode that pr events it fr om ov erhe[...]

9-14 Maintaining the MultiPASS C3500 Chapter 9 ❍ P eel the protectiv e foil off the new BJ car tridge’ s packaging , and remov e the cartr idge. ❍ Carefully lift off the orange cap from the cartr idge’ s print head; then remov e the orange tape. Remember that spilled ink can stain an y surface; prot ect yourself and your w ork area. ❍ Mak[...]

Chapter 9 Maintaining the MultiPASS C3500 9-15 ❍ The BJ cart ridge locks into position. ❍ Do not apply ex cessiv e force. The M ultiP ASS cleans the pr int head and mov es the cartr idge holder to the home position on the rig ht side of the unit. N Be sure to set the paper thickness lev er for the ty pe of BJ car tr idge you installed. See page[...]

9-16 Maintaining the MultiPASS C3500 Chapter 9 Replacing a BJ T ank in the BC-2 1e Color BJ Cartridge If you perform a print operation correctly but the output is blank, portions are missing, or colors ar e very w rong, a BJ tank may be out of ink. If the output is still blank after cleaning the print head at least fiv e consecuti ve times, replace[...]

Chapter 9 Maintaining the MultiPASS C3500 9-17 ❍ The color BJ tank is on the left; the black BJ tank is on the rig ht. ❍ Grasp the tab on the top of the tank and pull forward to release the BJ tank. ❍ Then lift the BJ tank up and out of the BJ car tr idge unit. ❍ Dispose of the BJ tank properly . Y ou may want to place it in a plastic bag t[...]

9-18 Maintaining the MultiPASS C3500 Chapter 9 ❍ If you ar e replacing both tanks, repeat st eps 3 through 6 for the other BJ tank. ❍ Mak e sure eac h tank is properly seat ed in its slot. The cart ridge holder then moves t o the home position on the rig ht side of the unit. N Before y ou unplug the M ultiP ASS, mak e sure the BJ cartr idge is [...]

Chapter 9 Maintaining the MultiPASS C3500 9-19 Storing a BJ Cartridge W henever y ou un wr ap a BJ cart ridge, y ou must either install it in the M ultiP ASS or store it in the Ink Cartridge Storage Box to pr event the print head from dr ying and clogg ing. ❍ W hen opening the Ink Cartr idge Storage Box, press in on the release tab that locks the[...]

9-20 Maintaining the MultiPASS C3500 Chapter 9 N W henever y ou remo ve a BJ cartridge from the M ultiP ASS, stor e the cart ridge in the storage box (unless y ou are disposing it). If you ha ve mor e than one Ink Cartridge Storage Box, you can hook them together . Simply co nnect them by the slides and groo ves on the sides of the containers. T ra[...]

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9-22 Maintaining the MultiPASS C3500 Chapter 9[...]

T roubleshooting This chapter c ontains information to help y ou solv e problems y ou may hav e when using the M ultiP ASS C3500. It includes: ❍ P aper jams ❍ L CD messages ❍ Printing problems ❍ Print quality problems ❍ Color printing problems ❍ P aper feeding pr oblems ❍ Faxing problems ❍ T elephone problems ❍ Copying problems ?[...]

10-2 Troubleshooting Chapt er 10 If you need t o contact Canon dir ectly , make sur e y ou hav e the following information: ❍ Pr oduct name—M ultiP ASS C3500 ❍ Serial number ❍ M ultiP ASS Desktop Manager v ersion number ❍ Place of purchase ❍ N ature of problem ❍ Steps y ou hav e tak en to solv e the problem and the results The serial [...]

T roubleshooting P aper Jams On occasion, the document feeding into the M ultiP ASS or the paper in its sheet feeder may misfeed or jam. Y ou can usually clear the problem easily . N Y ou need not unplug the M ultiP ASS to clear paper jams. Jams in the Automatic Document Feeder (ADF) Stops the operation. ❍ Gently pull the operator panel to ward y[...]

❍ W hile holding the operator panel open, remov e the document. ❍ Pull it in either dir ection, but DO NOT forc e it. ❍ If a multipage document is loaded, remov e the entire document from the ADF . ❍ Gently press the operator panel until it clicks closed. ❍ Fan and stack the sheets, and replace the stack in the ADF . ❍ Start your operat[...]

Jams in the Sheet Feeder ❍ Fan the paper , and tap it on a flat surface t o even out the stack. ❍ R einsert the paper into the sheet feeder . Make sur e you adjust the paper guide to the stack, and that the stack does not ex ceed the limit mark. This clears the error message. ❍ If the ALARM lig ht is on, press RESUME to eject the page and cle[...]

10-6 Troubleshooting Chapt er 10 LCD Messages The following messages are displa yed in the L CD when the M ultiP ASS is perfor ming a function or encounters an err or . The Error Code appears on the A ctivity Report. Message Error Code Cause Action AUTO REDIAL — The MultiP ASS is W ait for the M ultiP ASS waiting to redial the to try redialing. I[...]

T roubleshooting Message Error Code Cause Action CHANGE CARTRIDGE #052 The BJ cartridge is Replac e the BJ cartr idge. empty or its ink has The unit will then dried out. print any documents recei ved in memory . CHECK DOCUMENT #001 The document is R emov e the document jammed in the ADF . you are trying to send or cop y and start again. CHECK P APE[...]

10-8 Troubleshooting Chapt er 10 Message Error Code Cause Action DIALING — The M ultiP ASS is Press ST OP if you dialing the recei ving want to cancel the fax machine. transmission. DOC TOO LONG #003 It took more than 32 Divide the document minutes to send or and send or c opy each copy a document. part separately . It took mor e than 32 Contact [...]

Chapter 10 Troubleshooting 10-9 Message Error Code Cause Action MEMORY FULL #037 The memor y of the Print out an y documents M ultiP ASS is full that are stor ed in because it has recei ved memory . Then star t the too man y documents, operation again. or a very long or detailed document. M emory is full because Di vide the document you tried to se[...]

Message Error Code Cause Action REC. P APER JAM #009 The M ultiP ASS has no Add paper or clear the paper in its sheet feeder , j am, then press STOP . or has a paper jam. If a document was recei ved in memory , the unit will automa- tically print it from memor y . RECEIVED IN FILE — The compute r was T urn the compute r on off and a document to u[...]

T roubleshooting Printing Problems Problem Cause Solution The ALARM light The M ultiP ASS may ha ve a Clear any paper jams. See comes on and the paper jam. page 10-3. M ultiP ASS beeps while printing If the M ultiP ASS has no paper jam, unplug it, wait 5 seconds, then plug it in again. If the problem is fix ed, the ALARM light w ill be off, the BJ [...]

Problem Cause Solution Data from c omputer is The print head unit may need Clean the print head. See not printed (continued) cleaning. page 9-8. The BJ cartr idge may need to be R eplace the BJ cartr idge. See replaced. (It may be out of ink.) page 9-11. The application you ar e Check the computer and the printing from may not be application to mak[...]

Chapter 10 Troubleshooting 10-13 Problem Cause Solution The printed output is There ma y be a communication Make sure the c omputer not what you expect ed problem between the M ultiP ASS and the application are and your c omputer . configur ed correctly for communicating with the M ultiP ASS. The interface cable ma y not Check the interface cable ?[...]

10-14 Troubleshooting Chapt er 10 Problem Cause Solution Print jobs vanish or you Another W indows application U ninstall or remov e the are printing garbage on y our comput er may be software application. tr ying to communicate with the printer port the MultiP ASS Server is using. This conflict can result in strange printing behavior . Mak e sure [...]

Chapter 10 Troubleshooting 10-15 Problem Cause Solution Print quality is not what BJ cartr idge may be Mak e sure the BJ cartridge you e xpect (continued) installed incorrectly . and/or BJ tanks are installed cor rec tl y . A BJ tank in the BC-21e Replac e BJ tanks as necessary . Color BJ Cartr idge may be See page 9-16. empty . The print head may [...]

10-16 Troubleshooting Chapt er 10 Color Printing Problems Problem Cause Solution Printer prints only in The MultiP ASS printer driv er Make sur e the M ultiP ASS is black (you ar e printing may not be selected. the default printer in your from an application that application. supports color printing but your output is The printer driv er may not be[...]

Chapter 10 Troubleshooting 10-17 Problem Cause Solution Colors in a line are The print setting s may not If you ar e printing high uneven or different be the best for the images densit y color graphics on from pr evious lines you ar e printing. plain paper , change the M edia T y pe setting from Plain P aper to Coa ted Paper . Be sure to e xperimen[...]

10-18 Troubleshooting Chapt er 10 Problem Cause Solution P aper is loaded sk ewed Paper ma y not be stack ed Make sur e the stack of paper (printing is skewed) co rr ec tl y in the sheet feeder . i s s t r ai g h t i n the sheet feeder . Mak e sure the right side of the stack of paper is aligned against the right side of the sheet feeder and the pa[...]

Chapter 10 Troubleshooting 10-19 Problem Cause Solution Repeat ed paper jams The paper you are using ma y Fan the paper before stacking occur be causing the jams. it in the sheet feeder . This keeps the sheets of paper from sticking together . Check that the paper you ar e using and your printing enviro nment are within the specifications of the un[...]

10-20 Troubleshooting Chapt er 10 Problem Cause Solution Cannot send a The one-touc h or coded Check the one-touch or coded document (continued) speed dialing number you speed dialing button and be used may not be r egistered sure it is registered c orrectly . for the feature y ou want to use. The other part y’ s fax may be Call the other par ty [...]

Chapter 10 Troubleshooting 10-21 Problem Cause Solution Cannot recei ve a The M ultiP ASS may not be T o recei ve fax es automatically , fax automatically set to rec eiv e automatically . the Rec eiv e mode must be Fax Only or Fax/T el mode. The M ultiP ASS may ha ve a Print out any document document stored in memory . stor ed in memor y . (See pag[...]

10-22 Troubleshooting Chapt er 10 Problem Cause Solution Print quality is poor Y ou ma y not be using the Be sure you are using paper correct type of paper . that meets the paper requirements for the M ultiP ASS (see page A -1). The print head may need Clean the pr int head to be cleaned. (see page 9-8). The sending part y may be Mak e a copy on yo[...]

Chapter 10 Troubleshooting 10-23 T elephone Problems Problem Cause Solution Y ou cannot dial The telephone line may Be sure the t elephone line is not be connected pr operly . correctly co nnected to the M ultiP ASS (see your Setup Guide ). The unit may not be getting M ake sur e the pow er cor d is powe r . connect ed to the M ultiP ASS and to an [...]

10-24 Troubleshooting Chapt er 10 Problem Cause Solution The M ultiP ASS will not The document may not be Mak e sure a document is set make a c opy (continued) loaded correctly . in the ADF and the LCD displays DOCUMENT READY . Mak e sure the operator panel is closed. The BJ cartr idge is not Make sur e the BJ cartr idge is installed. installed cor[...]

Chapter 10 Troubleshooting 10-25 T echnical Notes Using Other Bi-directional Devices If you ha ve another bi-dir ectional device (such as a W indo ws Printing Syst em printer or a later -model laser printer) installed on y our comput er and you ar e attempting t o use the same port on which you hav e the M ultiP ASS connected, you ma y experience u[...]

10-26 Troubleshooting Chapt er 10 4. R emov e any pass-through devices, sw itch bo x es, zip drives, tape backups, docking stations, scanners, and any softwar e associated with these products. The software drivers for these pr oducts are customarily ex ecuted fr om the Load and R un lines of the computer’ s W in.ini or the StartUp G roup . Please[...]

Appendix A Specifications A-1 Specifications Printing Specifications Printing Method Bubble J et ink on-demand P aper Handling A utomatic feed Man ual feed Sheet Feeder Capacity – Auto Feed Only Maximum thickness of stacked paper: 0.4 inches (10 mm) Plain paper (20 lb or 75 g/ m 2 ) Appr o x. 100 sheets (0.4" stack) Glossy photo paper 1 shee[...]

A-2 Specifications Appendix A Media Type Recommended Glossy photo paper Canon Glossy Photo P aper GP -201 Banner paper Canon Banner P aper Brilliant white paper Canon Brilliant W hite P aper High resolution paper Canon High Resolution P aper HR -101 T -shir t transfers Canon T -Shir t T ransfers TR -101 Greeting car ds Canon Greeting Cards GC-101 B[...]

Specifications Printable Area—P apers The shaded portion in the following figure shows the printing area for paper . The table lists the minimum margins. All Ex cept Fabric Sheet Fabric Sheet Margin Inches mm Margin Inches mm L 0.25 6.4 L 0.25 6.4 R 0.25 6.4 R 1.35 34.4 T 0.12 3.0 T 1.62 41.1 B 0.65 16.5 B 1.10 27.9 Printable Area—Envelopes The[...]

BJ Cartridges BC-2 1e Color BJ Cartridge Print head 64 nozzles for black 24 nozzles for each c olor (cyan, magenta, yel low ) Print head life Appro ximately 2,000 color pages at 30% cover ag e BJ tanks BCI-21 Color (cyan, yello w , magenta) BCI-21 Black Ink c olor Black, cyan, yellow , magenta BJ tank yield BCI-21 Color A ppro x. 100 pages at 7.5% [...]

Specifications Facsimile Applicable line Public switched t elephone network Compatibility G3 Data compression system MH, MR, MMR (ECM-MMR) Modem type Fax modem Modem speed 14400/9600/7200/4800/2400 bps A utomatic fallback Transmission speed Appr o x. 6 seconds/page * at 14.4 Kbps, ECM-MMR transmitting from memor y Transmission/reception memory 672 [...]

Dialing A utomatic dialing One-touch speed dialing (6 locations) Coded speed dialing (50 locations) Group dialing (55 locations) Man ual dialing (with numeric buttons) A utomatic redialing (including error r edialing) R edial times: 1-10 R edial interval: 2-99 min Man ual redialing P ause butto n (variable length: 1-15 sec) Networking Sequential br[...]

Specifications Copier Scanning resolution B&W T ext: 203 pels/in × 196 lines/in B&W Photo: 360 × 360 dpi w ith halftone Printing resolution 360 × 360 dpi Default size 100% Reduction sizes 70%, 80%, 90% Copy speed Black and white co py Initial c opy—45 sec onds Subsequent c opies—20 seconds Multiple copies U p to 99 co pies of a docum[...]

A-8 Specifications Appendix A Automatic document feeder P aper size—U p to 30 letter -size or A4-size sheets 10 legal size sheets (Based on 20 lb paper) P aper thickness A uto feed—0.003-0.005 in (0.08-0.13 mm) Man ual feed—U p to 0.017 in (0.43 mm) P aper W eight A uto feed—20-24 lb (75-90 g/m 2 ) Man ual feed—24-90.7 lb (90-340 g/m 2 ) [...]

Appendix A Specifications A-9 Scanned image The actual scanned image size for the M ultiP ASS C3500 is shown below . This information applies to documents that will be scanned for faxing or copying. There is a 0.12 in (3.0 mm) margin on either side of the sheet and a 0.16 in (4.0 mm) margin on the top and bottom that ar e not picked up by the scann[...]

A-10 Specifications Appendix A General Specifications P ower Source 120V/60Hz P ower Consumption Appr o x. 48W (Maximum) Appr o x. 8.4W (Standby) Dimension (W x D x H) 15.75 in × 14.4 in × 7.75 in (400 mm × 365 mm × 205 mm) Main unit – no trays Weight 12.3 lb (5.6 kg) Environmental Conditions T emperature: 50° F - 90.5° F (10° C - 32.5° C[...]

Appendix A Specifications A-11 Space Requirements Specifications 1 1 in (281 mm) 24.3 in (618 mm) 14.4 in (365 mm) 16 in (400 mm)[...]

A-12 Specifications Appendix A Receiving Faxes and Phone Calls Automatically—Fax/T el Mode In Fax/T el mode, the MultiP ASS monitors all incoming calls to see whether the call is from another fax machine or fr om a telephone:[...]

Appendix B Using the MultiPASS C3500 as a Stand-alone Fax B-1 Stand-alone Fax If you plan t o use the M ultiP ASS C3500 as a stand-alone fax, and you do not install the M ultiP ASS Desktop Manager , you m ust enter y our name and fax number from the operat or panel. If you choose to use the M ultiP ASS C3500 this way , you will not be able to use i[...]

Option Description/Settings RX MODE Sets the R eceive M ode. FILE PRINT Prints documents stor ed in the M ultiP ASS’ s memor y (when the M ultiP ASS Desktop Manager is installed). ROLLER CLEANING Cleans the rollers inside the M ultiP ASS. HEAD CLEANING Cleans the pr int head on the BJ car tridge. NOZZLE CHECK Prints a test pattern to check whethe[...]

Entering Y our User Information Follo w the steps belo w to set the dat e and time for your M ultiP ASS and to enter y our fax number and your name. The date and time appear in the L CD displa y as well as on the documents you send. Y our fax number and name appear on each document y ou send. ❍ U se the month-day-year format (mm/dd/yy). ❍ Pr ec[...]

❍ Set the time using the 24-hour clock system. ❍ Example: 07:30 = 7:30 A . M . 17:05 = 5:05 P . M . ❍ Y ou can enter a spac e with the > button to mak e your number easier to r ead. TEL = 6665552222 Enter your fax number (up to 20 digits) using the numeric buttons. TEL = DA T A ENTRY OK Press START/COPY twice when the date and time are ent[...]

❍ After a few sec onds, the L CD display c hanges to: ❍ Pr ess the button with the letter y ou want to ente r; for example, press 2 three times t o enter a capital C. Button Characters 11 2 ABCabc2 3 DEFdef3 4 GHIghi4 5 JKLjk15 6 MNOmno6 7 PQRSpqrs7 8 TUVtuv8 9 WXYZ wxyz9 00 # -.*#!” ,;:^’_=/|’?$@%&+()[]{}<> ❍ Correct errors b[...]

The M ultiP ASS returns to standby mode. Press STOP to complete the registration. DA T A ENTRY OK Press START/COPY when you finish entering your name. B-6 Using the MultiPASS C3500 as a Stand-alone Fax Appendix B[...]