Canon FAXPHONE L75 manual

Canon FAXPHONE L75 Canon FAXPHONE L75 User’s Guide[...]

ii Pref ace Copyright This User’ s Guide is cop yrighted by Canon U .S.A., Inc. with all rights reser v ed. Under the cop yright laws, this User’ s Guide ma y not be reproduced in any f or m, in whole or par t, without pr ior written consent of Canon U .S.A. © 2002 Canon U .S.A., Inc. Disclaimer Canon U .S.A., Inc. has re view ed this User’ [...]

Pref ace iii Users in the U.S.A. Pr e-Installation Requirements for Canon Facsimile Equipment A. Location Supply a suitab le table , cabinet, or desk. See page 2-2 for the machine’ s dimensions, and page A-2 f or the machine’ s weight. B. Order Inf ormation 1. Only a single line, touch-tone or rotary telephone set is to be used. 2. Order an RJ1[...]

iv Pref ace The Ringer Equiv alence Number (REN) is used to deter mine the number of de vices that ma y be connected to a telephone line. Excessiv e RENs on a telephone line ma y result in the de vices not r inging in response to an incoming call. In most but not all areas, the sum of RENs should not e xceed five (5.0). T o be cer tain of the numbe[...]

Pref ace v communications . How e ver , there is no guarantee that interf erence will not occur in a par ticular installation. If this equipment does cause harmful interference to radio or tele vision reception, which can be deter mined b y tur ning the equipment off and on, the user is encouraged to try to correct the interference b y one or more [...]

vi Pref ace Users in Canada P r e-Installation Requi r ements for Canon Facsimile Equipment A. Location Supply a suitab le table , cabinet, or desk. See page 2-2 for the machine’ s dimensions, and page A-2 f or the machine’ s weight. B. Order Inf ormation 1. Pro vide only a single-line to touch-tone or rotar y telephone set ter minated with a s[...]

Pref ace vii Bef ore installing this equipment, users should ensure that it is per missib le to be connected to the f acilities of the local telecommunications company . The equipment m ust also be installed using an acceptab le method of connection. The customer should be a ware that compliance with the abo ve conditions ma y not pre vent deg rada[...]

viii Pref ace Laser Safety This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U .S. Depar tment of Health and Human Ser vices (DHHS) Radiation P erf or mance Standard according to the Radiation Control f or Health and Safety Act of 1968. This means that the machine does not produce hazardous radiation. Sin[...]

Pref ace ix Contents Chapter 1: Introduction W elcome ................................................................................................................1-2 Main F eatures of the F AXPHONE .........................................................................1-3 Using Y our Documentation..............................................[...]

x Pref ace Chapter 5: Print Media Handling Print Media Requirements .....................................................................................5-2 Printable Areas ..................................................................................................5-3 Selecting and Loading Print Media .........................................[...]

Pref ace xi Deleting a Document Set f or Dela yed Sending ...............................................7-17 Chapter 8: Receiving Faxes Receiving Methods ................................................................................................8-2 Receiving Both F ax es and T elephone Calls A utomatically: F ax/T el Mode ........8-3 Setting [...]

xii Pref ace Making Copies .....................................................................................................10-2 Chapter 11: Reports and Lists Summar y of Repor ts and Lists ............................................................................11-2 A CTIVITY REPOR T .........................................................[...]

Pref ace xiii SYSTEM SETTINGS Menu ...............................................................................14-10 Appendix A: Specifications General Specifications ..........................................................................................A-2 Printer ..............................................................................[...]

xiv Pref ace[...]

Chapter 1 Introduction 1-1 Introduction Chapter 1 Intr oduction This chapter introduces you to the main f eatures of the machine. It also e xplains how to get the most out of the documentation provided, and giv es impor tant safety instructions. W elcome ...............................................................................................[...]

1-2 Introduction Chapter 1 W elcome Thank you f or purchasing the Canon F AXPHONE L75 (hereafter ref erred to as the F AXPHONE or machine). Y our machine is a complete multifunction system f or your home or small office . It combines the f ollowing essential office machines into a single , conv enient desktop machine. •P r i nter • Plain P aper[...]

Chapter 1 Introduction 1-3 Introduction Main Featur es of the F AXPHONE ■ Printer Features • 600 ¥ 600 dpi laser printing for high resolution te xt and graphics • Print speed of approximately 6 letter-siz e pages* per minute • Easy installation of the car tr idge • Conv enient multi-pur pose tra y f or loading a variety of paper and othe[...]

1-4 Introduction Chapter 1 Using Y our Documentation Y our machine includes the f ollowing f our manuals: • F AXPHONE L75 User’ s Guide (this guide): Refer to this guide (included in the CD- R OM) f or instr uctions on setting up y our machine, setting y our machine to send and receiv e, and making copies. There is also inf or mation on selecti[...]

Chapter 1 Introduction 1-5 Introduction • If y our machine is not operating properly , use Chapter 13, T roubleshooting , to tr y to fix the problem. • Ref er to Chapter 14, Summar y of Settings , to lear n ho w to change def ault settings, and how to customiz e y our machine to your needs . • Ref er to Appendix A, Specifications , f or the m[...]

1-6 Introduction Chapter 1 Customer Suppor t Y our machine is designed with the latest technology to provide troub le-free operation. The warr anty inf or mation describes Canon’ s limited warranty f or its products. Be sure to read this warr anty inf or mation. If you ha ve a prob lem with the machine’ s operation, tr y to solve it b y referri[...]

Chapter 1 Introduction 1-7 Introduction Impor tant Safety Instructions Read these saf ety instr uctions thoroughly bef ore using your machine . c Except as specifically described in this guide, do not attempt to service the machine y ourself. Ne ver attempt to disassemble the machine: opening and removing its interior cover s will expose you to dan[...]

1-8 Introduction Chapter 1 • Unplug the machine from the wall outlet and contact the Canon Customer Care Center in any of the f ollowing cases: – If the pow er cord or plug is damaged or fra yed. – If liquid has spilled into the machine. – If the machine has been e xposed to rain or water . – If the machine does not operate normally when [...]

Chapter 1 Introduction 1-9 Introduction • Do not stack bo x es or fur niture around the po wer outlet. K eep the area free so you can reach the outlet quickly . If you notice an ything unusual (smok e, str ange odors, noises) around the machine, unplug the machine immediately . Contact the Canon Customer Care Center . • Do not allow an ything t[...]

1-10 Introduction Chapter 1[...]

Chapter 2 Setting Up 2-1 Setting Up Chapter 2 Setting Up This chapter e xplains all the necessar y steps to get y our machine ready f or use. Y ou will find instructions for unpac king, assembling, and connecting y our machine, and lear n ho w to install the car tr idge and load paper . Choosing a Location f or the F AXPHONE .......................[...]

2-2 Setting Up Chapter 2 Choosing a Location for the F AXPHONE Bef ore unpacking y our machine, be sure to choose a suitab le location f or it ( 1 p. 1 - 8). Dimensions Make sure the location y ou choose provides enough space around the machine f or adequate v entilation, and to allow paper to flo w freely into and out of the machine. Leav e appro [...]

Chapter 2 Setting Up 2-3 Setting Up Unpacking the F AXPHONE F ollow the directions belo w to unpack the machine properly and to make sure y ou hav e all its components. n When lifting the machine out of the bo x or when moving it, lift it from the recessed areas on the sides of the machine. Make sure y ou hold the machine fir mly and le vel. Do Y o[...]

2-4 Setting Up Chapter 2 If any items are damaged or missing, notify the Canon Customer Care Center immediately . n • Impor tant! Sav e your sales receipt f or proof of purchase in case your machine requires w arr anty ser vice. • If you are connecting y our machine to a PC, y ou will need to purchase a USB cable ( 1 p. 2-10). HANDSET CRADLE SC[...]

Chapter 2 Setting Up 2-5 Setting Up Removing Shipping Materials F ollow this procedure to remo ve the shipping materials. K eep them in case you need to transpor t the machine in the future. n The actual shipping materials may diff er in shape, quantity , and position from the ones shown abo ve . 1 Remov e all shipping tapes from the machine. 2 Use[...]

2-6 Setting Up Chapter 2 Assembling the F AXPHONE F ollow this procedure to assemb le your machine: 1 Attach the paper loading warning label to the left of the multi-purpose tray . 2 Inser t the tabs of the multi-purpose tray into the slots on the machine. 3 Slide the multi- pur pose tra y cov er ov er the multi- pur pose tra y . 4 Inser t the ends[...]

Chapter 2 Setting Up 2-7 Setting Up Attaching the Handset to Y our Machine F ollow this procedure to attach the handset to y our machine: 1 Remove the screws from the plugs and insert the plugs into the holes on the handset cradle. 3 Use your finger to push the screws into the plugs. • If you have difficulty , use a cross-point screwdriver to pus[...]

2-8 Setting Up Chapter 2 Making Connections Connecting the T elephone Line Cord and Exter nal Devices Y our machine has three jac ks on the side f or connection of the f ollowing: •T elephone line cord • Handset • Extension telephone, ans wering machine, or data modem Be sure to connect any e xter nal de vice before using y our machine. F oll[...]

Chapter 2 Setting Up 2-9 Setting Up Connecting the Power Cor d Bef ore connecting the pow er cord, see Po w er Supply , p. 1-9. F ollow this procedure to connect the po wer cord: n • The machine is equipped with a three-prong, grounding-type plug pro vided with a third (grounding) pin. This plug will only fit into a grounding-type outlet. This is[...]

2-10 Setting Up Chapter 2 Connecting the F AXPHONE to Y our PC T o connect your machine to a PC , you will need to purchase a USB cab le suitable f or the interf ace connector on your PC: • A USB cable no longer than 16.4 f eet (5 meters) F ollow this procedure to connect the appropriate cab le: n Make sure y our PC is r unning Microsoft Windows [...]

Chapter 2 Setting Up 2-11 Setting Up Main Components of the F AXPHONE SUPPORT TRA YS MUL TI-PURPOSE TRA Y CO VER ADF (A UTOMA TIC DOCUMENT FEEDER) DOCUMENT GUIDES OPERA TION P ANEL P APER DELIVER Y SELECT OR DOCUMENT SUPPORT FA CE-UP DELIVER Y SLOT FRONT CO VER FA CE-DOWN DELIVER Y SLO T LA TCH P APER GUIDES MUL TI-PURPOSE TRA Y FX3 CARTRIDGE COMP [...]

2-12 Setting Up Chapter 2 Operation Panel Alarm GHI JKL MNO ABC DEF TUV WXY SYMBOLS OPER Tone PRS Stop Hook Coded Dial Pause Receive Mode Redial Start/Copy Image Quality Set 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 1 0# 7 8 9 45 6 2 3 21 22 23 24 Registration Transmission Data Delayed Reference Memory Polling Report + Space Clear[...]

Chapter 2 Setting Up 2-13 Setting Up Installing the car tridge This section describes how to install the car tr idge in the machine f or the very first time. If you are replacing a used cartr idge, see p . 12-6. Bef ore installing the car tr idge , be sure to read the f ollowing: • Use only FX3 car tr idges in y our machine. •K eep the car trid[...]

2-14 Setting Up Chapter 2 F ollow this procedure to install the car tridge in the machine: 1 Make sure the machine is plugged in. 2 Lift the latch and open the front cov er . c Do not try to open the front co ver without lifting the latch since this may dama ge your machine. 3 Remov e the new FX3 car tridge from its protectiv e bag. •S av e the p[...]

Chapter 2 Setting Up 2-15 Setting Up 5 Place and suppor t the car tr idge on a flat, clean surf ace, then gently pull on the plastic tab to remov e the plastic seal. • Use a fir m, e ven pull to a void breaking the seal. 6 Hold the car tr idge b y its handle and inser t it into the machine as f ar as it will go , making sure that its tabs are ali[...]

2-16 Setting Up Chapter 2 Loading Paper This section e xplains how to load plain paper in the multi-pur pose tra y . F or complete details on paper and other print media for use with y our machine, see Chapter 5. Bef ore loading paper , be sure to read the f ollowing: c The laser printing process uses high temperatures to fuse toner to the paper . [...]

Chapter 2 Setting Up 2-17 Setting Up F ollow this procedure to load a stac k (max. 0.4 in./10 mm stac k height) of letter-size plain paper in the multi-purpose tray: 1 Remov e the multi-pur pose tra y cov er from the machine. 2 Prepare a stack of paper b y tapping it on a flat surf ace to ev en its edges. 3 Open the paper guides to the appro ximate[...]

2-18 Setting Up Chapter 2 5 Replace the multi-purpose tray co ver . • Be sure to replace this cov er to prev ent dust accumulating inside the machine . 6 Adjust the paper deliv er y selector if necessar y ( 1 p. 5 - 7). n F or details on how to change the paper siz e setting, see p .5-9. T esting the F AXPHONE Once you ha ve assemb led your machi[...]

Chapter 3 Registering Information 3-1 Registering Information Chapter 3 Registering Infor mation This chapter e xplains how to enter inf or mation in your machine . Y ou will also find instructions for registering the sender inf or mation that you are required to enter . Guidelines for Entering Number s, Letters, and Symbols .....................3-[...]

3-2 Registering Information Chapter 3 Guidelines for Entering Numbers, Letters, and Symbols When you come to a step that requires y ou to enter a name or number , ref er to the tab le below to determine which numer ic b utton to press f or the character y ou need: n If you pause f or more than 60 seconds between entering data, the machine will auto[...]

Chapter 3 Registering Information 3-3 Registering Information ■ Entering Letters 1 Press T to s witch to letter mode ( :A ). 2 Press the numeric button that contains the letter you w ant. • Press repeatedly until the letter you w ant appears. Each button cycles through the letters that it contains. • If you are unsure which b utton to press f[...]

3-4 Registering Information Chapter 3 Corr ecting a Mistake Y ou can delete an entire entr y b y pressing Clear .O r, f ollow this procedure to correct individual characters: 1 Use ¬ or ® to mo ve the cursor under the incorrect character . 2 Press the numeric button that contains the correct letter , to enter it ov er the incorrect character . ?[...]

Chapter 3 Registering Information 3-5 Registering Information Registering Requir ed Sender Infor mation In the United States, FCC rules gov er ning the use of f acsimile equipment state that the f ollowing sender inf or mation must be printed on ev er y f acsimile transmission: •Y our fax n umber •Y our personal name or company name • The tim[...]

3-6 Registering Information Chapter 3 Registering Y our Sender Infor mation F ollow this procedure to set the current date and time , register your f ax/telephone number , and register y our name or company name: 1 Open the one-touch speed dialing panel. 2 Press Data Registration . 3 Press Set three times. • The date and time currently set f or y[...]

Chapter 3 Registering Information 3-7 Registering Information 7 Press Set twice. 8 Use the numeric buttons to enter y our name or company name (max. 24 characters , including spaces). • If you are unsure ho w to enter characters , see p . 3-2. • If you mak e a mistake, press Clear and re-enter the name. Y ou can also use ¬ or ® to mov e the c[...]

3-8 Registering Information Chapter 3 Setting the T elephone Line T ype Bef ore using y our machine, mak e sure it is set f or the telephone line type of your telephone system. If you are unsure of y our telephone line type, chec k with your local telephone company . Y our machine is f actor y-set to operate for tone dialing ( TOUCH TONE setting). [...]

Chapter 3 Registering Information 3-9 Registering Information Setting the Daylight Saving Time This machine suppor ts the da ylight saving time system that shifts the cloc k time ahead or back according to the change in seasons . Y ou can select whether the time inf or mation in your machine changes to match the da ylight saving time system and set[...]

3-10 Registering Information Chapter 3 ■ If you selected ON in step 8: 9 Press Set to register y our selection. 10 Press Set to select ST ART D A TE/TIME. 11 Press Set and press ∂ or ¨ to select the month when the da ylight saving time star ts, and press Set to register your selection. n If you w ant to change your selection after pressing Set[...]

Chapter 3 Registering Information 3-11 Registering Information 15 Press Set to select END D A TE/TIME. 16 Press Set and use ∂ or ¨ to select the month, week, da y of the week, and time when the da ylight saving time ends, as in steps 11 to 14 f or the ST ART DA TE/TIME settings . (e.g. OCTOBER LAST WEEK , SUNDA Y and 02:00 ) 17 Press Stop to ret[...]

3-12 Registering Information Chapter 3[...]

Chapter 4 Document Handling 4-1 Document Handling Chapter 4 Document Handling This chapter describes the documents you can load in y our machine f or sending and cop ying. Document Requirements .........................................................................4-2 Scanned Area of a Document ....................................................[...]

4-2 Document Handling Chapter 4 Document Requir ements The documents you load in the ADF f or sending and cop ying must meet the follo wing requirements: One-page document Multipage document of the same thickness and weight Size Min. 5.8 ¥ 4.1 in. (Min. 148 ¥ 105 mm) Min. 5.8 ¥ 4.1 in. (Min. 148 ¥ 105 mm) (W ¥ L) Max. 8.5 ¥ Approx. 39.4 in. M[...]

Chapter 4 Document Handling 4-3 Document Handling Loading Documents Inser t the top of your document, f ace down, into the ADF until y ou hear a beep q . Then adjust the document guides to the width of the document w . •T ap multipage documents on a flat surf ace to ev en the edges before inserting them in the ADF . The document is now ready f or[...]

4-4 Document Handling Chapter 4 Adding Pages to the Document in the ADF If you need to add pages to y our document in the ADF , wait until the last page star ts f eeding, then load up to 30 additional pages (10 legal size). The last and first page should ov er lap b y about one inch (2.5 cm). 1" (2.5 cm)[...]

Chapter 5 Print Media Handling 5-1 Print Media Handling Chapter 5 Print Media Handling This chapter describes the pr int media y ou can load in your machine , and other inf or mation related to pr int media and printing. Print Media Requirements .......................................................................5-2 Printable Areas .............[...]

5-2 Print Media Handling Chapter 5 Print Media Requir ements Y ou can load the f ollowing print media in the multi-pur pose tra y: Once you ha ve decided which paper y ou want to load, be sure to do the f ollowing: • Check that the print media is compatib le with your machine ( 1 p. 5- 4). • If you are loading paper , check that the paper siz e[...]

Chapter 5 Print Media Handling 5-3 Print Media Handling Printable Ar eas 3 Paper The shaded area shows the printab le area of letter-size paper . 3 Envelope The shaded area shows the printab le area of U .S. Commercial No . 10-size env elopes. U. S. Commercial No . 10 MAX. 0.39" (MAX. 10 mm) MAX. 0.16" (MAX. 4 mm) MAX. 0.16" (MAX. 4 [...]

5-4 Print Media Handling Chapter 5 Selecting and Loading Print Media Paper 3 Selecting Paper •T o pre vent paper jams in the multi-purpose tra y , do not use any of the f ollowing: –W r inkled or creased paper – Curled or rolled paper – Coated paper – T or n paper – Damp paper – Onion skin or v er y thin paper •T he f ollowing types[...]

Chapter 5 Print Media Handling 5-5 Print Media Handling 3 Loading Envelopes F ollow this procedure to load up to 7 en velopes in the m ulti-pur pose tra y: 1 Prepare the env elopes. ❚ Arrange the stac k of env elopes on a fir m, clean surf ace, and press down fir mly on the edges to mak e the f olds crisp. • Press all the wa y around the env el[...]

5-6 Print Media Handling Chapter 5 3 Inser t the stack into the multi-purpose tra y q (pr int side f acing you), then adjust the paper guides to the width of the stack w . 4 Replace the multi-purpose tray co ver . • Be sure to replace this cov er to prev ent dust accumulating inside the machine . 5 Adjust the paper deliv er y selector to U (f ace[...]

Chapter 5 Print Media Handling 5-7 Print Media Handling Selecting Face-Up or Face-Down Deliver y ■ Paper Path Understanding how paper f eeds through the machine will help you determine which paper deliv er y slot is appropriate for the print media and task you are perf or ming. First, the paper tra v els to the car tr idge where a laser beam “d[...]

5-8 Print Media Handling Chapter 5 • Select f ace-down deliv er y when: –p ri nting on paper . –y ou w ant the printed pages to stack in the correct page order . –y ou are printing a small number of pages . –y ou only receiv e a small number of f ax es, and of f ew pages . –y ou will be f axing a document you ha v e printed from your ma[...]

Chapter 5 Print Media Handling 5-9 Print Media Handling Changing the Paper Size Setting The multi-purpose tray is f actor y-set f or loading letter-size paper . If you w ant to load a diff erent paper size ( 1 p. 5-2), f ollow this procedure to change the paper siz e setting: 1 Open the one-touch speed dialing panel. 2 Press Data Registration . 3 P[...]

5-10 Print Media Handling Chapter 5 10 Use ∂ or ¨ to select the custom paper size setting. •Y ou can select from the f ollowing: – CUSTOM1/LONG – CUSTOM2/SHORT •F or details on the paper sizes abov e, see p . 5-2. 11 Press Set . 12 Press Stop to retur n to standb y mode. 12/27 FaxT el ECONOMY PRT[...]

Chapter 5 Print Media Handling 5-11 Print Media Handling Adjusting the T oner Saver Setting By enabling the toner sa ver setting, y ou can reduce toner consumption of the car tridge by approximately 30% to 40%. This will e xtend the car tr idge lif e. n By enabling this setting, print quality will be reduced. F or highest pr int quality , disable t[...]

5-12 Print Media Handling Chapter 5[...]

Chapter 6 Speed Dialing 6-1 Speed Dialing Chapter 6 Speed Dialing This chapter describes how to register and use speed dialing. What is Speed Dialing? ............................................................................6-2 Speed Dialing Methods ..........................................................................6-2 Registering One-T o[...]

6-2 Speed Dialing Chapter 6 What is Speed Dialing? Instead of ha ving to dialing a f ax or telephone number using regular dialing (i.e. with the n umeric buttons), y ou can simplify the dialing procedure by registering the f ax/telephone number f or speed dialing. This will reduce the number of b uttons you need to press to dial the f ax/telephone [...]

Chapter 6 Speed Dialing 6-3 Speed Dialing Registering One-T ouch Speed Dialing By registering a fax/telephone n umber under a one-touch speed dialing button, y ou can simplify dialing of that number to the press of a single b utton. When you register one-touch speed dialing, y ou will: – assign one of the 24 one-touch speed dialing b uttons f or [...]

6-4 Speed Dialing Chapter 6 7 Use the numeric buttons to enter the f ax/telephone number y ou want to register (max. 120 digits, including spaces and pauses). •T o enter a space, press Space . Spaces are optional and are ignored during dialing. •T o enter a pause, press P ause ( 1 p. 9-2). •T o correct a mistake in the number , press ¬ to de[...]

Chapter 6 Speed Dialing 6-5 Speed Dialing 11 This completes the basic one-touch speed dialing settings. To continue registering other one- touch speed dialing b uttons, press Data Registration and repeat the procedure from step 5. -or- To end registering one-touch speed dialing buttons , press Stop to retur n to standby mode . -or- To register the [...]

6-6 Speed Dialing Chapter 6 ■ If you selected REGULAR TX in step 15: 16 Press Set . 17 Press Stop to retur n to standb y mode. ■ If you selected PSWD/SUBADDRESS in step 15: The other par ty’ s fax machine ma y require an ITU-T -standard subaddress and/or pass word to receiv e fax es. The subaddress/passw ord you register here m ust match e xa[...]

Chapter 6 Speed Dialing 6-7 Speed Dialing 20 Press Set . 21 To continue registering other one- touch speed dialing buttons , repeat the procedure from step 5. -or- Press Stop to retur n to standb y mode. n • Use the destination labels provided with y our machine to label the one-touch speed dialing buttons . Stick the labels abov e each correspon[...]

6-8 Speed Dialing Chapter 6 Registering Coded Speed Dialing By registering a fax/telephone n umber under a coded speed dialing code, y ou can simplify dialing of that number to pressing Coded Dial and entering the registered two- digit code. When you register coded speed dialing, y ou will: – assign one of the 100 codes f or the fax/telephone num[...]

Chapter 6 Speed Dialing 6-9 Speed Dialing 8 Press Set twice. 9 Use the numeric buttons to enter the f ax/telephone number y ou want to register (max. 120 digits, including spaces and pauses). •T o enter a space, press Space . Spaces are optional and are ignored during dialing. •T o enter a pause, press P ause ( 1 p. 9-2). •T o correct a mista[...]

6-10 Speed Dialing Chapter 6 13 This completes the basic coded speed dialing settings. To continue registering other coded speed dialing codes, press Data Registration and repeat the procedure from step 7. -or- To end registering coded speed dialing codes, press Stop to return to standby mode . -or- To register the transmission type f or the curren[...]

Chapter 6 Speed Dialing 6-11 Speed Dialing ■ If you selected REGULAR TX in step 17: 18 Press Set . 19 Press Stop to retur n to standb y mode. ■ If you selected PSWD/SUBADDRESS in step 17: The other par ty’ s fax machine ma y require an ITU-T -standard subaddress and/or pass word to receiv e fax es. The subaddress/passw ord you register here m[...]

6-12 Speed Dialing Chapter 6 22 Press Set . 23 To continue registering other coded speed dialing codes, repeat the procedure from step 7. -or- Press Stop to retur n to standb y mode. n To check y our entries, you can print a list of all the numbers and names registered f or coded speed dialing ( 1 p. 6-18). Y ou may w ant to keep this list near you[...]

Chapter 6 Speed Dialing 6-13 Speed Dialing Registering Gr oup Dialing If you frequently send documents to the same g roup of fax numbers , you can “group” these numbers under a one-touch speed dialing b utton or coded speed dialing code. Y ou can then send to all the f ax numbers in the group in one quic k and simple operation. When you registe[...]

6-14 Speed Dialing Chapter 6 ❚ To register a group under a coded speed dialing code: Press Coded Dial , then use the n umeric buttons to enter the coded speed dialing code ( 00 to 99 ) under which you w ant to register the group . • If a coded speed dialing code has already been registered, CODED SPEED or GROUP DIAL appears. n If you wish to re[...]

Chapter 6 Speed Dialing 6-15 Speed Dialing • T o add f ax numbers to a pre viously registered group , simply enter them as e xplained in this step . • If you enter the wrong destination, or if you w ant to delete a destination already registered in a group , use ∂ or ¨ to select that entr y , then press Clear . • T o cancel group dialing f[...]

6-16 Speed Dialing Chapter 6 Using Speed Dialing Once you ha ve registered f ax/telephone numbers f or one-touch speed dialing ( 1 p. 6-3), coded speed dialing ( 1 p. 6-8), or group dialing ( 1 p. 6-13), y ou can begin to send documents or mak e telephone calls with speed dialing. Sending a Document With Speed Dialing F ollow this procedure to send[...]

Chapter 6 Speed Dialing 6-17 Speed Dialing Making a T elephone Call With Speed Dialing F ollow this procedure to dial a telephone n umber registered f or one-touch or coded speed dialing on your machine: 1 Make sure y ou hav e connected the handset or an e xtension telephone to y our machine ( 1 p. 2- 8). 2 Press Hook . •Y ou can also lift the ha[...]

6-18 Speed Dialing Chapter 6 Printing Speed Dialing Lists To chec k the f ax/telephone numbers and names registered f or speed dialing, you can print the speed dialing lists. Y ou may w ant to keep these lists near y our machine to ref er to them when dialing. F ollow this procedure to print speed dialing lists: 1 Open the one-touch speed dialing p[...]

Chapter 6 Speed Dialing 6-19 Speed Dialing ■ 1-TOUCH SPD DIAL LIST 1 ■ 1-TOUCH SPD DIAL LIST 2 (Detailed List) *********************************** *********************************** *** *** 1-TOUCH SPD DIAL LIST 2 [ 01] CONNECTION TEL 905 795 1111 CONNECTION ID Canon CANADA TX TYPE REGULAR TX [ 03] CONNECTION TEL GROUP DIAL CONNECTION ID GROUP[...]

6-20 Speed Dialing Chapter 6 ■ CODED SPEED DIAL LIST 1 ■ CODED SPEED DIAL LIST 2 (Detailed List) [ A 00] CONNECTION TEL 2131 1250 CONNECTION ID Canon DEUTSCH. TX TYPE REGULAR TX [ A 01] CONNECTION TEL 03 3758 21 11 CONNECTION ID Canon T OKYO TX TYPE REGULAR TX [ A 02] CONNECTION TEL 1 49 39 25 25 CONNECTION ID Canon FRANCE TX TYPE REGULAR TX [ [...]

Chapter 6 Speed Dialing 6-21 Speed Dialing ■ GROUP DIAL LIST *************************** *************************** *** *** GROUP DIAL LIST [ 03] Canon GROUP 2 [ 04] 2 50921 Canon IT ALIA [ A 00] 2131 1250 Canon DEUTSCH. [ A 02] 1 49 39 25 25 Canon FRANCE [ A 32] 81 773 3173 Canon UK [ A 21] Canon GROUP 1 [ 01] 905 795 1111 C anon CANADA [ A 03][...]

6-22 Speed Dialing Chapter 6[...]

Chapter 7 Sending F ax es 7-1 Sending Fax es Chapter 7 Sending Faxes This chapter describes all the necessar y steps to send fax es and use the diff erent sending f eatures. Preparing to Send a F ax ..........................................................................7-2 Documents Y ou Can F ax .................................................[...]

7-2 Sending F ax es Chapter 7 Pr eparing to Send a Fax Documents Y ou Can Fax F or inf or mation on the types of documents y ou can f ax, their requirements, and details on loading documents, see Chapter 4. Setting the Scanning Resolution Y ou can set the scanning resolution of documents y ou send. The higher the resolution the higher the output qu[...]

Chapter 7 Sending F ax es 7-3 Sending Fax es Setting the Scanning Contrast Y ou can adjust the degree of contr ast at which your document is scanned f or sending and cop ying. Adjust according to how light or how dark y our document is. F ollow this procedure to set the scanning contr ast f or sending and cop ying: 1 Open the one-touch speed dialin[...]

7-4 Sending F ax es Chapter 7 Dialing Methods There are se v eral w a ys of dialing the f ax number(s) y ou want to send to . They are as f ollows: • Regular Dialing Dial a f ax number b y using the numeric buttons , similar to dialing a telephone number . •O ne-T ouch Speed Dialing Dial a f ax number b y pressing the one-touch speed dialing b [...]

Chapter 7 Sending F ax es 7-5 Sending Fax es Sending Methods This section e xplains the two main sending methods: Memor y sending and Manual sending via the handset . Memor y Sending Memor y sending is a quic k and easy wa y to send a document. As the machine scans the first page of a multipage document into its memory , it begins calling the other[...]

7-6 Sending F ax es Chapter 7 3 Press Start/Copy to begin scanning f or sending, or if y ou used speed dialing, wait a f ew seconds f or your machine to begin scanning automatically . • If you do not w ant your machine to begin scanning automatically after a f ew seconds, disab le the TIME OUT setting ( 1 p. 14-6). •T o cancel sending once dial[...]

Chapter 7 Sending F ax es 7-7 Sending Fax es 4 Dial the other par ty’ s f ax/telephone number . •F or dialing methods, see p . 7-4. • If you mak e a mistake during dialing, press Hook or hang up the handset and star t again from step 3. ■ If you hear a high-pitched signal instead of a voice: 5 Press Start/Copy to begin sending the document.[...]

7-8 Sending F ax es Chapter 7 Canceling Sending F ollow this procedure if y ou want to stop sending a document bef ore transmission is completed: ■ If you are sending a document using manual sending via the handset: 1 Press Stop . • The transmission is canceled. • The machine prints an ERROR TX REPOR T ( 1 p. 11-4). ■ If you are sending a d[...]

Chapter 7 Sending F ax es 7-9 Sending Fax es Redialing When the Line is Busy There are two methods of redialing: Manual redialing and A utomatic redialing . This section e xplains these two methods . Manual Redialing Press Redial to dial the last number y ou dialed with the numer ic b uttons. (This star ts redialing regardless of whether automatic [...]

7-10 Sending F ax es Chapter 7 2 Press Stop . •Y our machine asks you to confirm that you w ant to cancel automatic redialing. 3 Press T to cancel redialing. • Redialing is not canceled until you press T . • If you change y our mind and want to continue redialing, press # . • The machine prints an ERROR TX REPOR T ( 1 p. 11-4). Setting the [...]

Chapter 7 Sending F ax es 7-11 Sending Fax es 8 Use ∂ or ¨ to select the setting y ou w ant. •Y ou can select from the f ollowing: – ON Enables automatic redialing. – OFF Disables automatic redialing. ■ If you selected OFF in step 8: 9 Press Set . 10 Press Stop to retur n to standb y mode. ■ If you selected ON in step 8: 9 Press Set tw[...]

7-12 Sending F ax es Chapter 7 Sending the Same Document to Several Fax Numbers (Sequential Br oadcasting) This f eature, also called Sequential Broadcasting , allo ws you to send the same document to se v eral f ax numbers in one operation. Simply load the document, enter the f ax numbers , and the machine will then scan the document into its memo[...]

Chapter 7 Sending F ax es 7-13 Sending Fax es n •Y ou can enter the f ax numbers in any order . • If you enter a wrong destination, press Clear , then enter the correct destination. •Y ou must enter the second destination within fiv e seconds of entering the first one. All subsequent destinations must be entered within 10 seconds. If you w ai[...]

7-14 Sending F ax es Chapter 7 Delayed Sending Y our machine allows y ou to scan a document into its memor y and send it automatically to as many as 125 f ax numbers at a preset time within the ne xt 24 hours. This is called Dela yed sending or Timer sending . By using this f eature, you can tak e advantage of low er long distance rates at night, f[...]

Chapter 7 Sending F ax es 7-15 Sending Fax es 7 Enter up to 125 f ax numbers y ou want to send to using any of the f ollowing methods: ❚ One-touch speed dialing: Press the one-touch speed dialing b utton(s) y ou want. ❚ Coded speed dialing: Press Coded Dial , then use the n umeric buttons to enter the tw o- digit code you w ant. Repeat f or oth[...]

7-16 Sending F ax es Chapter 7 Printing a Document Set for Delayed Sending F ollow this procedure to print a document stored in memor y f or delay ed sending: 1 Open the one-touch speed dialing panel. 2 Press Dela yed T ransmission . 3 Use ∂ or ¨ to select PRINT . 4 Press Set . 5 Use ∂ or ¨ to select the transaction n umber ( TX/RX NO. ) of t[...]

Chapter 7 Sending F ax es 7-17 Sending Fax es Deleting a Document Set for Delayed Sending F ollow this procedure to delete a document stored in memory for dela yed sending: 1 Open the one-touch speed dialing panel. 2 Press Dela yed T ransmission . 3 Use ∂ or ¨ to select DELETE FILE . 4 Press Set . 5 Use ∂ or ¨ to select the transaction n umbe[...]

7-18 Sending F ax es Chapter 7[...]

Chapter 8 Receiving F ax es 8-1 Receiving Fax es Chapter 8 Receiving Faxes This chapter e xplains how to select the best receiv e mode for y our needs and how to receiv e f ax es. Receiving Methods ...................................................................................8-2 Receiving Both F ax es and T elephone Calls A utomatically: F ax/[...]

8-2 Receiving F ax es Chapter 8 Receiving Methods Y our machine provides y ou with sev eral modes f or receiving f ax es. T o deter mine which mode best suits y our requirements, ref er to the table below: Once you ha ve decided which mode is suitab le for y our needs, set the mode as described in this chapter . Y ou can change the mode at any time[...]

Chapter 8 Receiving F ax es 8-3 Receiving Fax es Receiving Both Faxes and T elephone Calls Automatically: Fax/T el Mode Set this mode if y ou only hav e one telephone line for f ax and telephone use and want y our machine to automatically s witch between f ax and voice calls . Setting Fax/T el Mode Y our machine is f actor y-set to Fax/T el Mode . [...]

8-4 Receiving F ax es Chapter 8 Setting the Options for Fax/T el Mode If you set Fax/T el Mode , y ou can control precisely how the machine handles incoming calls by adjusting the f ollowing settings: – RING ST ART TIME setting: Adjust the time the machine takes to chec k whether a call is from a f ax machine or from a telephone (def ault: 8 seco[...]

Chapter 8 Receiving F ax es 8-5 Receiving Fax es F ollow this procedure to set the Fax/T el Mode options: 1 F ollow steps 1 to 9 on page 8-3. 2 Press Set . 3 Use the numeric buttons to enter the RING ST ART TIME duration. •Y ou can select from 0 to 30 seconds . • See the pre vious page f or details on this setting. •Y ou can also use ∂ or ?[...]

8-6 Receiving F ax es Chapter 8 Receiving Faxes Manually: MANUAL MODE Set this mode if y ou only hav e one telephone line that you use mainly f or voice calls , and only occasionally to receiv e f ax es. Y ou can activ ate reception directly from your machine , or if your telephone is located aw ay from your machine , you can dial the remote receiv[...]

Chapter 8 Receiving F ax es 8-7 Receiving Fax es ■ If you hear a voice: 4 Star t your con v ersation. If the caller w ants to send a f ax after talking to y ou, ask them to press the start button on their f ax machine. 5 When you hear a long beep , press Start/Copy on your machine and hang up to begin receiving the document. • If you are using [...]

8-8 Receiving F ax es Chapter 8 Receiving Faxes Automatically: F AX ONL Y MODE If you ha ve a separ ate telephone line f or f ax use only , connect your machine to this line and set F AX ONL Y MODE .Y our machine will ans wer all calls as f ax calls. Setting F AX ONL Y MODE F ollow this procedure to set the receiv e mode to F AX ONL Y MODE : 1 Open[...]

Chapter 8 Receiving F ax es 8-9 Receiving Fax es Receiving With an Answering Machine: ANS.MACHINE MODE Connecting an ans wering machine to the machine allows y ou to receive f axes and telephone messages while y ou are out. In ANS.MACHINE MODE , the machine allows the ans wering machine to ans wer incoming calls, then listens f or the f ax tone and[...]

8-10 Receiving F ax es Chapter 8 Receiving With the Distinctive Ring Patter n Detection Featur e: DRPD • Choose this mode if: •y ou only hav e one telephone line f or both f ax and telephone use. •y ou want to receiv e fax es automatically as well as v oice calls. •y ou hav e subscr ibed to a DRPD (Distinctiv e Ring P atter n Detection) ser[...]

Chapter 8 Receiving F ax es 8-11 Receiving Fax es 5 Press Set . 6 Use ∂ or ¨ to select RX MODE . 7 Press Set . 8 Use ∂ or ¨ to select DRPD . 9 Press Set . 10 Press Set . 11 Use ∂ or ¨ to select the type of ring patter n that y our telephone company assigned to your f ax number . •Y ou can select from the f ollowing: – NORMAL RING – D[...]

8-12 Receiving F ax es Chapter 8 Receiving While Per for ming Other T asks The machine is a multitasking de vice so it can receive f ax es and voice calls while y ou are perf or ming other tasks. If your machine cannot print a receiv ed fax because it is perf or ming another task that pre vents it from doing so , it will receive the f ax in memor y[...]

Chapter 9 Special F eatures 9-1 Special Features Chapter 9 Special Featur es This chapter describes the special dialing methods and explains other useful f eatures of y our machine. Special Dialing ..........................................................................................9-2 Dialing Through a Switchboard ............................[...]

9-2 Special F eatures Chapter 9 Special Dialing Dialing Thr ough a Switchboar d A PBX (Private Branch Exchange) is an on-site telephone s witchboard. If y our machine is connected through a PBX or other telephone switching system, y ou will need to dial the outside line access number first, and then the number of the par ty you are calling. Enterin[...]

Chapter 9 Special F eatures 9-3 Special Features Switching T emporarily to T one Dialing Many inf or mation ser vices f or banks, air line reservations, hotel reservations , etc., require tone dialing f or their ser vices. If y our machine is set f or pulse dialing ( 1 p. 3-8), f ollow this procedure to set your machine tempor arily for tone dialin[...]

9-4 Special F eatures Chapter 9 Documents Stor ed in Memor y This section describes how to perf or m different oper ations with documents stored in memor y . Y ou will find instr uctions f or printing a list of documents in memor y , as well as procedures f or pr inting, sending, and deleting documents stored in memor y . Printing a List of Documen[...]

Chapter 9 Special F eatures 9-5 Special Features Printing a Document Stor ed in Memor y F ollow this procedure to print a document stored in memor y: n When you print a document stored in memor y using the f ollowing procedure, the print is reduced to 90% of the original. 1 Open the one-touch speed dialing panel. 2 Press Memory Reference . 3 Use ?[...]

9-6 Special F eatures Chapter 9 Sending a Document Stor ed in Memor y F ollow this procedure to send a document receiv ed in memor y or stored in the polling bo x (f or polling sending): 1 Open the one-touch speed dialing panel. 2 Press Memory Reference . 3 Use ∂ or ¨ to select RESEND DOCUMENT . 4 Press Set . 5 Use ∂ or ¨ to select the transa[...]

Chapter 9 Special F eatures 9-7 Special Features ❚ Regular dialing: Use the numeric buttons to enter the f ax number y ou want, then press Set . •Y ou can only enter one f ax number this way . •T o correct a mistake in the n umber , press ¬ to delete the rightmost digit. Alter nativ ely , press Clear to delete the entire number . n • If yo[...]

9-8 Special F eatures Chapter 9 Deleting a Document Stor ed in Memor y F ollow this procedure to delete a document stored in memory: 1 Open the one-touch speed dialing panel. 2 Press Memory Reference . 3 Use ∂ or ¨ to select DELETE DOCUMENT . 4 Press Set . 5 Use ∂ or ¨ to select the transaction n umber ( TX/RX NO. ) of the document you w ant [...]

Chapter 9 Special F eatures 9-9 Special Features Polling What is Polling? In nor mal f axing, a fax machine sends a document to another f ax machine. With polling, a f ax machine calls another fax machine and requests that a document be sent to it; in other words , it “polls” that fax machine . Y our machine has the capability of functioning in[...]

9-10 Special F eatures Chapter 9 F ollow this procedure to poll one or se v eral f ax machine(s): 1 Open the one-touch speed dialing panel. 2 Press P olling . 3 Use ∂ or ¨ to select POLLING RX . 4 Press Set . 5 Enter up to 125 f ax numbers y ou want to poll using any of the f ollowing methods: ❚ One-touch speed dialing: Press the one-touch spe[...]

Chapter 9 Special F eatures 9-11 Special Features Canceling Polling Receiving To cancel polling receiving, f ollow the same procedure as f or canceling receiving ( 1 p. 8-12). Polling Sending In polling sending, y our machine holds a document in its polling bo x so that other f ax machines can retriev e it. Y ou ma y find polling sending con venien[...]

9-12 Special F eatures Chapter 9 5 Press Set three times. 6 Use the numeric buttons to enter a name f or the polling bo x (max. 24 characters , including spaces). • If you are unsure ho w to enter characters , see p . 3-2. 7 Press Set twice. 8 Use the numeric buttons to enter a f our-digit pass word. • This pass word pre vents unauthorized acce[...]

Chapter 9 Special F eatures 9-13 Special Features 11 Press Set twice. 12 Use ∂ or ¨ to select if the document remains in the machine’ s memor y after it is polled. •Y ou can select from the f ollowing: – ON The document in the polling bo x is deleted after it is retriev ed by one f ax machine. – OFF The document in the polling bo x remai[...]

9-14 Special F eatures Chapter 9 Scanning a Document into the Polling Box F ollow this procedure to store a document in the polling bo x so that other f ax machines can retriev e it: n Y ou need to set up the polling box bef ore you can scan a document into the polling bo x ( 1 p. 9-11). 1 Load the document, f ace down in the ADF ( 1 p. 4 - 3). •[...]

Chapter 9 Special F eatures 9-15 Special Features 2 Press Data Registration . 3 Press Set . 4 Use ∂ or ¨ to select POLLING BOX . 5 Press Set . 6 Use ∂ or ¨ to select the setting y ou w ant. •Y ou can select from the f ollowing: – CHANGE DA T A – DELETE FILE ■ If you selected CHANGE DA T A in step 6: 7 Press Set . • If you registered[...]

9-16 Special F eatures Chapter 9 Restricting Reception By enabling this f eature, y ou can restr ict reception of f ax es to only the numbers registered f or speed dialing on y our machine. This feature is useful to pre vent reception of unsolicited f ax es (e.g. junk mail). F ollow this procedure to enab le or disable receiving restriction: 1 Open[...]

Chapter 9 Special F eatures 9-17 Special Features ■ If you selected OFF in step 6: 9 Press Set . 10 Press Stop to retur n to standb y mode. 12/27 FaxT el DA TE SETUP[...]

9-18 Special F eatures Chapter 9[...]

Chapter 10 Cop ying 10-1 Copying Chapter 10 Copying This chapter describes how to mak e copies with your machine . Documents Y ou Can Copy .....................................................................10-2 Making Copies ........................................................................................10-2[...]

10-2 Cop ying Chapter 10 Documents Y ou Can Copy F or inf or mation on the types of documents y ou can cop y , their requirements, and details on loading documents, see Chapter 4. Making Copies F ollow this procedure to mak e copies: 1 Adjust the paper deliv er y selector if necessar y ( 1 p. 5 - 7). 2 Load the document, f ace down in the ADF ( 1 p[...]

Chapter 10 Cop ying 10-3 Copying 7 If you w ant to make multiple copies , use the numeric buttons to enter the n umber of copies . •Y ou can mak e up to 99 copies. n The machine copies at 400 × 300 dpi f or single copies, and at 200 × 300 dpi f or multiple copies. For best quality output, make one cop y at a time. 8 Press Start/Copy to begin co[...]

10-4 Cop ying Chapter 10[...]

Chapter 11 Repor ts and Lists 11-1 Reports and Lists Chapter 11 Repor ts and Lists This chapter describes the different repor ts and lists y ou can print from your machine. Y ou will find samples of some of these repor ts and instr uctions f or pr inting. Summary of Repor ts and Lists .............................................................11-[...]

11-2 Repor ts and Lists Chapter 11 Summar y of Repor ts and Lists The table belo w shows the lists and repor ts that can be pr inted from y our machine. Ref er to the pages indicated for more details . Report or List USER’S D A T A LIST A CTIVITY REPOR T TX (T ransmission) REPOR T RX (Reception) REPOR T MUL TI TX/RX (T ransaction) REPOR T DOC . M[...]

Chapter 11 Repor ts and Lists 11-3 Reports and Lists ACTIVITY REPOR T The machine is f actor y-set to automatically pr int an A CTIVITY REPOR T after e v er y 20 transactions . If you want to print an A CTIVITY REPORT bef ore it is automatically printed, follo w this procedure: 1 Open the one-touch speed dialing panel. 2 Press Report . 3 Press Set [...]

11-4 Repor ts and Lists Chapter 11 TX (T ransmission) REPOR T The machine is f actor y-set to pr int a TX (transmission) REPOR T only when an error occurs during sending. T o change this setting, see TX REPORT , p . 14-5. If you set y our machine to pr int a repor t, a TX REPOR T or an ERROR TX REPORT similar to the ones below , will be printed dep[...]

Chapter 11 Repor ts and Lists 11-5 Reports and Lists MUL TI TX/RX (T ransaction) REPOR T A MUL TI TX/RX (transaction) REPOR T similar to the one below , is pr inted when you send the same document to se veral f ax numbers, or when y ou poll multiple f ax n umbers in one oper ation. RX (Reception) REPOR T The machine is f actor y-set not to pr int a[...]

11-6 Repor ts and Lists Chapter 11[...]

Chapter 12 Maintenance 12-1 Maintenance Chapter 12 Maintenance This chapter describes the steps you need to f ollow to k eep your machine clean. Y ou will also find instructions for replacing the car tridge. P eriodic Cleaning ...................................................................................12-2 Cleaning the Machine’ s Exterior [...]

12-2 Maintenance Chapter 12 Periodic Cleaning This section describes the necessar y cleaning procedures for y our machine. Please note the f ollowing bef ore cleaning your machine: • Be sure to disconnect the pow er cord bef ore cleaning the machine. Since documents in memor y are erased when the po wer is disconnected, print or send any document[...]

Chapter 12 Maintenance 12-3 Maintenance 3 Hold the car tr idge b y its handle and remov e it from the machine. • T o av oid exposing the car tridge to light, place it in its protectiv e bag or wrap it in a thick cloth. 4 Use a clean, soft, dr y , lint-free cloth to remov e any toner or paper debris from the machine’ s interior (shaded area in t[...]

12-4 Maintenance Chapter 12 Cleaning the Scanner Components F ollow this procedure to periodically chec k and clean the scanner components: 1 Disconnect the pow er cord from the machine. 2 Use both hands to gently open the operation panel. • It only opens par tially . 3 While holding the operation panel open, clean these components: ❚ Separatio[...]

Chapter 12 Maintenance 12-5 Maintenance 5 Use a clean, soft, dr y , lint-free cloth to wipe any paper dust from the areas surrounding the separation roller (shaded area in the illustration). 6 When you are finished, close the operation panel b y pressing it down from the center . • Be sure to close the operation panel until it locks into place , [...]

12-6 Maintenance Chapter 12 Replacing the FX3 car tridge The only component of y our machine you will need to replace is the FX3 car tridge. Although Canon manuf actures many diff erent car tridges, the FX3 car tr idge is the only one designed f or use with your machine. T o purchase this car tridge, contact the Canon Customer Care Center . When CH[...]

Chapter 12 Maintenance 12-7 Maintenance 4 Hold the car tr idge b y its handle and remov e it from the machine. • Discard the old car tridge immediately according to the local laws and regulations f or disposal of consumables . T o recycle your used car tridge, simply f ollow the instructions included with your new FX3 cartr idge. 5 Remov e the ne[...]

12-8 Maintenance Chapter 12 8 Hold the car tr idge b y its handle and inser t it into the machine as f ar as it will go , making sure that its tabs are aligned with the rails inside the machine. • Alwa ys hold the car tr idge by its handle . 9 Use both hands to close the front cov er .[...]

Chapter 13 T roubleshooting 13-1 Tr oubleshooting Chapter 13 Tr oubleshooting If your machine is not oper ating properly , use the inf or mation and suggestions in this chapter to tr y to fix the prob lem. Clearing Jams .........................................................................................13-2 Ja ms in the ADF ...................[...]

13-2 T roubleshooting Chapter 13 Clearing Jams Jams in the ADF When a document jams or misf eeds in the ADF , the LCD displa ys CHECK DOCUMENT . F ollow this procedure to clear the document jam: n Y ou do not need to unplug your machine when clearing document jams. 1 Press Stop . 2 Use both hands to gently open the operation panel. • It only open[...]

Chapter 13 T roubleshooting 13-3 Tr oubleshooting Paper Jams When paper jams in the machine, the LCD displa ys CLEAR P APER JAM .T ry clearing the jam b y f ollowing the procedure in J ams in the P aper Delivery Slots below . If this does not clear the jam, f ollow the procedure in J ams Inside the Machine . Jams in the Paper Delivery Slots F ollow[...]

13-4 T roubleshooting Chapter 13 2 Hold the car tr idge b y its handle and remov e it from the machine. •T o av oid e xposing the car tr idge to light, place it in its protectiv e bag or wrap it in a thick cloth. 3 Mov e the paper release lev er back. c • The fixing assembl y becomes ex tremely hot when the machine is in use. Be very careful no[...]

Chapter 13 T roubleshooting 13-5 Tr oubleshooting 4 Locate the paper jam and clear it as e xplained on the f ollowing pages . z Multi-purpose tray ar ea: Hold the machine steady and carefully pull the jammed paper straight out from the machine. • Do this carefully to pre vent tearing the jammed paper . If y ou do tear it, be sure to remov e any t[...]

13-6 T roubleshooting Chapter 13 x Fixing assembly ar ea: T op edge of the jammed paper in the fixing assembl y: Push the jammed paper bac k q , then pull it carefully tow ard you to remov e it w . c The fixing assembl y becomes ex tremely hot when the machine is in use. Be very careful not to touch it so as to a void injury . T op edge of the jamm[...]

Chapter 13 T roubleshooting 13-7 Tr oubleshooting 5 When you are finished, reinsert the car tr idge . Hold the car tridge by its handle and inser t it into the machine as f ar as it will go, making sure that its tabs are aligned with the rails inside the machine. • Alwa ys hold the car tr idge by its handle . 6 Mov e the paper release lev er f or[...]

13-8 T roubleshooting Chapter 13 AUTO REDIAL BUSY/NO SIGNAL CHANGE CARTRIDGE — #018 — The machine is waiting to redial the other par ty’ s f ax number because the line was b usy or the other par ty did not ans wer when y ou tried to send the document. The f ax/telephone number y ou dialed is busy . The f ax number dialed was incorrect. The ot[...]

Chapter 13 T roub leshooting 13-9 Tr oubleshooting CHANGE CARTRIDGE ( Continued ) CHECK COVER CHECK DOCUMENT CHECK P APER SIZE CHECK POLLING ID CHECK PRINTER — #001 — #021 #008 — The car tr idge is empty . The front cov er is open. A document is jammed in the ADF . The size of the paper in the multi-purpose tray and that specified in the P AP[...]

13-10 T roubleshooting Chapter 13 CHK SUBADDR/PSWD CLEAR P APER JAM DOC. TOO LONG ECM RX ECM TX LOAD P APER #083/102 — #003 — — — Y ou attempted to send a document or poll another f ax machine with the incorrect subaddress and/or pass word. There is a paper jam. The document is longer than 39.4 inches (1 meter). The machine is receiving a f[...]

Chapter 13 T roubleshooting 13-11 Tr oubleshooting MEMORY FULL MEMORY USED nn % NO RX P APER NO TEL # NOT A V AILABLE PSWD POLL REJECT #037 — #012 #022 — #084 The machine’ s memor y is full because it has receiv ed too many documents, or a v er y long or detailed document. The machine’ s memor y is full because y ou tr ied to send too many [...]

13-12 T roubleshooting Chapter 13 PSWD TX REJECTED REC’D IN MEMORY SELECT POL REJCT SUBADD TX REJECT TX/RX CANCELLED TX/RX NO. nnnn TX/RX NO. nnnn SCANNING P .nnn MEMORY FULL (Three messages toggle.) #081 — #082 #080 — — — Y ou attempted to send a document with a pass word, b ut the other par ty’ s fax machine does not suppor t receptio[...]

Chapter 13 T roubleshooting 13-13 Tr oubleshooting Paper Feeding Pr oblems ■ Paper does not feed pr operly . The multi-purpose tra y may contain too man y sheets. • Make sure y ou load the correct quantity ( 1 p. 5 - 2). The print media ma y not be loaded correctly . • Make sure the print media is loaded correctly in the multi-purpose tra y ([...]

13-14 T roubleshooting Chapter 13 Printing Pr oblems ■ Alarm light is lit or the machine beeps while printing. The machine ma y have a paper jam. •C lear the paper jam ( 1 p. 13-3). • If the machine has no paper jam, unplug the machine and wait fiv e seconds, then plug it back in. If the Alarm light remains lit, contact the Canon Customer Car[...]

Chapter 13 T roubleshooting 13-15 Tr oubleshooting Faxing Pr oblems Sending Pr oblems ■ Cannot send a fax. The machine ma y not be set for the correct telephone line type. • Make sure the machine is set f or the correct telephone line type ( 1 p. 3 - 8). The document ma y not be loaded correctly . • Make sure the document is loaded correctly [...]

13-16 T roubleshooting Chapter 13 The document ma y not be loaded correctly . • Make sure the document is loaded correctly in the ADF ( 1 p. 4 - 3). ■ Cannot send using Error Corr ection Mode (ECM). The other party’ s fax machine may not support ECM. • If this is the case, the document is sent without ECM. ECM may be disab led. • Make sur[...]

Chapter 13 T roubleshooting 13-17 Tr oubleshooting ■ No automatic switching between telephone and fax calls. The machine ma y not be set to switc h automatically between telephone and fax calls. •F or the machine to s witch automatically , the receiv e mode must be set to Fax/T el Mode , ANS.MACHINE MODE , or DRPD ( 1 Chapter 8). If you ha v e [...]

13-18 T roubleshooting Chapter 13 ■ Received faxes print blotched or unevenly . The telephone lines ma y be in poor condition, or you ma y have a bad connection. • Error Correction Mode (ECM) sending/receiving should eliminate such prob lems. How e ver , if the telephone lines are in poor condition, you ma y hav e to tr y again. The other party[...]

Chapter 13 T roubleshooting 13-19 Tr oubleshooting T elephone Problems ■ Cannot dial. The telephone line cor d may not be connected pr operly . • Make sure it is connected properly ( 1 p. 2-8). The power cor d may not be plugged in securely . • Check that the po wer cord is plugged securely into the machine and into the wall outlet ( 1 p. 2-9[...]

13-20 T roubleshooting Chapter 13 If Y ou Cannot Solve a Pr oblem If you ha ve a prob lem with your machine that y ou cannot solve with the inf or mation provided in this chapter , contact the Canon Customer Care Center . n Attempting to repair the machine yourself ma y void the limited w arranty . c If the machine makes strange noises, emits smoke[...]

Chapter 13 T roubleshooting 13-21 Tr oubleshooting If a Power Failur e Occurs If pow er is suddenly lost due to a pow er f ailure or accidental unplugging, a built-in batter y retains the machine’ s settings. How e v er , any documents stored in memor y will be lost. During a power f ailure, functions are limited as f ollows: •Y ou cannot make [...]

13-22 T roubleshooting Chapter 13[...]

Chapter 14 Summar y of Settings 14-1 Summary of Settings Chapter 14 Summar y of Settings This chapter summarizes the settings of y our machine and e xplains how to access them. Understanding the Men u System ..........................................................14-2 Printing a List to Check the Current Settings .................................[...]

14-2 Summar y of Settings Chapter 14 Understanding the Menu System The machine menu system allo ws you to customiz e the wa y your machine oper ates. It consists of se ven menus , each containing settings that control diff erent functions of y our machine . Bef ore adjusting any settings , y ou may w ant to pr int the USER’S D A T A LIST to chec [...]

Chapter 14 Summar y of Settings 14-3 Summary of Settings Accessing the Menus F ollow this procedure to access the diff erent menusl: 1 Open the one-touch speed dialing panel. 2 Press Data Registration . 3 Press Set . 4 Use ∂ or ¨ to select the menu y ou w ant. •Y ou can select from the f ollowing: – USER SETTINGS ( 1 p. 14-4) – REPORT SETT[...]

14-4 Summar y of Settings Chapter 14 DA TE & TIME UNIT TELEPHONE # UNIT NAME TX TERMINAL ID TTI POSITION TELEPHONE # MARK SCAN CONTRAST OFFHOOK ALARM VOLUME CONTROL CALLING VOLUME KEYP AD VOLUME ALARM VOLUME LINE MONITOR VOL RX CALL LEVEL TEL LINE TYPE Sets the current date and time ( 1 p. 3-6). Enters the f ax/telephone number y ou want to app[...]

Chapter 14 Summar y of Settings 14-5 Summary of Settings TX REPORT PRINT WITH IMAGE RX REPORT ACTIVITY REPORT Enables/disab les automatic pr inting of a TX (transmission) REPOR T ( 1 p. 11-4). PRINT ERROR ONL Y :P r ints a repor t only when a transmission error occurs . OUTPUT YES :P r ints a repor t ev er y time you send a document. OUTPUT NO : No[...]

14-6 Summar y of Settings Chapter 14 ECM TX MID P AUSE SET AUTO REDIAL REDIAL TIMES REDIAL INTERV AL TIME OUT Enables/disab les Error Correction Mode (ECM) dur ing transmission. Selects the length of a pause entered within a f ax/telephone number with the P ause b utton. Enables/disab les automatic redialing if the other par ty’ s line is busy on[...]

Chapter 14 Summar y of Settings 14-7 Summary of Settings ECM RX RX MODE INCOMING RING RING COUNT MAN/AUTO SWITCH F/T RING TIME REMOTE RX REMOTE RX ID MEMORY RX RX P AGE FOOTER Enables/disab les Error Correction Mode (ECM) dur ing reception. Selects the receiv e mode ( 1 Chapter 8). If you select F AX/TEL AUTO SW or DRPD , you can select additional [...]

14-8 Summar y of Settings Chapter 14 RX REDUCTION P APER SIZE ECONOMY PRT TONER SUPPL Y LOW Enables/disab les reduction of fax es to fit on the paper loaded in the multi-purpose tray . If you select ON , y ou can select the direction of the reduction. Selects the size of the paper loaded in the m ulti- pur pose tra y ( 1 p. 5-9). If you select CUST[...]

Chapter 14 Summar y of Settings 14-9 Summary of Settings SETUP FILE FILE NAME P ASSWORD TX P ASSWORD ERASE AFTER TX CHANGE DA T A P ASSWORD DELETE FILE P ASSWORD Sets up the polling bo x to hold a document to be polled ( 1 p. 9-11). Enters the name f or the polling bo x. Enters a pass word to restrict access to the polling box settings. Enters an I[...]

14-10 Summar y of Settings Chapter 14 RX RESTRICTION DA TE SETUP DISPLA Y LANGUAGE TX ST ART SPEED RX ST ART SPEED DA YLGHT SA V TIME Restricts reception of fax es to the numbers registered f or speed dialing on your machine ( 1 p. 9-16). If you select ON ,y ou can select additional sub-settings. Selects the date f or mat displa yed in the LCD and [...]

Appendix A Specifications A-1 Specifications Appendix A Specifications This appendix lists the machine’ s main specifications. General Specifications ............................................................................A-2 Printer ........................................................................................................A-2 F [...]

A-2 Specifications Appendix A General Specifications Po wer Sour ce – 120–127 V – 60 Hz Po wer Consumption – Max.: 660 W – Standby: Approx. 3.5 W W eight Appro x. 22 lb ./10 kg (With components attached) Dimensions 1 p. 2-2 En vironmental Conditions –T emperature: 50°–90.5°F (10°–32.5°C) – Humidity: 20%–80% RH Liquid Crystal[...]

Appendix A Specifications A-3 Specifications F ax Resolution –F AX ST AND ARD: 203 pels/in. ¥ 98 lines/in. (8 pels/mm × 3.85 lines/mm) –F AX FINE: 203 pels/in. ¥ 196 lines/in. (8 pels/mm × 7.7 lines/mm) –F AX PHO T O: 203 pels/in. ¥ 196 lines/in. with halftones (8 pels/mm × 7.7 lines/mm with halftones) – SUPER FINE: 203 pels/in. ¥ 39[...]

A-4 Specifications Appendix A[...]

Inde x I-1 Index Index ∂ b utton 2-12, 14-3 ¬ b utton 2-12, 3-4 ® b utton 2-12, 3-3, 3-4 ¨ b utton 2-12, 14-3 + button 2-12, 3-6 ( 1 p. n-nn), definition 1-5 ( 1 Printer Dr iv er User’ s Guide), definition 1-5 1-T OUCH SPD DIAL LIST 1 description 11-2 printing 6-18 sample 6-19 1-T OUCH SPD DIAL LIST 2 description 11-2 printing 6-18 sample 6-[...]

I-2 Inde x Connecting ans wering machine 2-8 data modem 2-8 e xter nal de vice 2-8 handset 2-8 power cord 2-9 printer cable 2-10 telephone 2-8 telephone line cord 2-8 to PC 2-10 USB cable 2-10 Contrast cop ying, setting 7-3 sending, setting 7-3 Conv entions, type 1-5 Cop ying 10-2, 10-3 document requirements 4-2 f eatures 1-3 problems 13-18 Cord an[...]

Inde x I-3 Index Env elopes loading 5-5, 5-6 printable area 5-3 requirements 5-2 selecting 5-4 ERASE AFTER TX setting 9-13, 14-9 ERROR TX REPOR T , sample 11-4 External device, connecting 2-7 F F/T RING TIME setting 8-4, 8-5, 14-7 F ace-down deliv er y 5-7, 5-8 slot 2-9, 5-7 F ace-up delivery 5-7, 5-8 slot 2-11, 5-7 Fa x definition 1-5 f eatures 1-[...]

I-4 Inde x components 2-11, 2-12. See also individual component names connecting 2-8 to 2-10 dimensions 2-2 f eatures 1-3 name, registering 3-6, 3-7 number , registering 3-6, 3-7 testing 2-18 unpacking 2-3 to 2-5 Maintenance, saf ety instr uctions 1-7, 1-8 MAN/A UTO SWITCH setting 14-7 MANU AL MODE description 8-2 setting 8-6, 8-7 Manual redialing [...]

Inde x I-5 Index P ASSWORD setting 9-12, 14-9 P ause button 2-12, 9-2 entering 9-2 PBX, definition 9-2 PC , connecting to F AXPHONE 2-10 P olling another f ax machine 9-9, 9-10 bo x. See P olling box button 2-12, 9-10, 9-14 definition 9-9 receiving. See P olling receiving sending. See P olling sending P olling box changing settings 9-14, 9-15 delet[...]

I-6 Inde x RX (Reception) SETTINGS menu 14-3, 14-7 RX CALL LEVEL setting 14-4 RX MODE setting 8-3, 8-8, 8-11, 14-7 RX P AGE FOO TER setting 14-7 RX REDUCTION setting 14-8 RX REPOR T . See also RX (Reception) REPOR T setting 14-5 RX RESTRICTION setting 9-16, 14-10 RX SETTINGS menu. See RX (Reception) SETTINGS menu RX ST ART SPEED setting 14-10 RX TO[...]

Inde x I-7 Index W W eight document 4-2 machine 1-8 paper 5-2 T one dialing setting f or 3-8 s witching temporarily to 9-3 T oner saver setting 5-11 T ONER SUPPL Y LOW setting 14-8 T OUCH T ONE setting 3-8, 14-4 T ransfer charging roller 2-11 T ransmission repor t. See TX (T ransmission) REPORT T ransparencies loading 5-6 requirements 5-2 selecting[...]