Canon ImageCLASS MF4690 manual

Easy Sending Guide Instructions on how to set up and use the send featur es[...]

1 L egal Notic es T rademarks Canon, the Canon logo , and imageCLASS are trademarks of Canon Inc. Adobe and Adobe A crobat ar e trademarks of Adobe Sy stems Incorporated. Microsoft, W indows and W indows Ser ver are r egistered trademarks of Microsoft Corporation in the United States and other coun tries. Window s Vista is a trademark of Microsoft [...]

2 Intr o duc tion Thank you f or choosing this machine. This machine provides useful f eatures including: Sending an e -mail with a scanned document attached. Storing a scanned document to the USB memory connected to this machine. Storing a scanned document to a shared f older in a computer . This document describes the setup procedur es and instru[...]

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4 What Can I Do with This Machine? W hat C an I Do with T his Machine? Useful F eatures of This Machine In this document, each of the following f eatures is called as: Scan to E-mail feature: sending an e-mail with a scanned document attached. Scan to USB feature: st oring a scanned document to the USB memory connected to this machine. Scan to File[...]

5 5 What Can I Do with This Machine? What Can I Do with This Machine? Syst em Envir onment The information and setup pr ocedures in this document ar e based on the network environment wher e: Other computers have already been c ommunicated with Intranet or Internet. There are devic es to which this machine is connected such as a router and hub . Th[...]

6 6 What Can I Do with This Machine? What Can I Do with This Machine? What Is the Scan to E-Mail F eature? This featur e allows you t o scan and attach a document to an e-mail and send it directly from this machine without a computer . If a recipient’ s address is register ed up-front, you can do this very easily . This featur e is useful when yo[...]

7 Setting Up the Send Featur e Setting Up the S end F eatur e This section describes the settings you need to make bef ore using the Send featur e on this machine. Setting Up the Scan to E-Mail Featur e Y ou need to make various settings to use the Scan to E-Mail feature. U se the ow chart below to understand the setup procedure . Checking the I[...]

8 8 Setting Up the Send Featur e Setting up the Send Featur e Setting Up the Scan to USB Fea ture T o use the S can to USB f eature, settings such as the network c onnection are not required. F or details on how to use this fea ture, see “Using the Scan to USB F eature, ” (  P . 30). Setting Up the Scan to File Server F eature T o use the S [...]

9 Checking the I nformation Requir ed for the Setup Checking the I nf ormation Requir ed f or the Setup Make sure you ha ve the en vironment and inf ormation required f or the Scan to E-Mail featur e. Checking the Information Required f or the Scan to E-Mail F eature If you just want to send a scanned document using the Scan to E-Mail fea ture, y o[...]

10 10 Checking the I nformation Requir ed for the Setup Checking the I nformation Requir ed for the Setup Checking the E-M ail Ac count Y ou can check the details of your e -mail account y ou are using in your e-mail soft war e. T aking Outlook Express 6.x (e -mail software included in Window s XP) as an example, this document explains how to check[...]

11 11 Checking the I nformation Requir ed for the Setup Checking the I nformation Requir ed for the Setup 6. Conrm the server names for [ Outgoing mail (SMTP)]. SMTP server address When SMTP authentication is used, this check box is selected. 7. Click [Settings] of [Outgoing Mail Server]. 8. Conrm [ Acc ount name] (user name authorized by SM [...]

12 12 Checking the I nformation Requir ed for the Setup Checking the I nformation Requir ed for the Setup If your provider is using POP befor e SMTP as the authentication method , you need the setup information of the e-mail reception feature as well . F or details on the e-mail reception feature, see “Preparing to Receive E-Mails, ” (  P . [...]

13 Connecting a Network Cable C onnec ting a Netw ork C able T o connect the net work cable , follow the pr ocedure belo w . 1. Remove the seal from 10Base- T/100Base - T X port on the back of the machine. 2. Connect one end of the Category 5 or greater twisted pair cable t o 10Base - T/100Base - TX por t. Connect the other end to the network rout [...]

14 Setting the IP Address Setting the IP Addr ess Setting the IP address to the machine allow s it to communicate with c omputers on the network. There ar e two way s to set the IP address: Automatic setting By default, the IP address is assigned to the machine automa tically by the DHCP server . Theref ore, all y ou have to do when using DHCP is j[...]

15 15 Setting the IP Address Setting the IP Address 2. Press [ ] or [ ] to selec t <SY STEM SET TINGS>, then press [ OK]. 11.SYSTEM ADD. FUNCTIONS SETTINGS 3. Press [ ] or [ ] to selec t <NET WORK SET TINGS>, then press [ OK ]. SYSTEM SETTINGS 5.NETWORK SETTINGS 4. Press [ ] or [ ] to selec t <VIEW IP ADDRESS>, then press [OK]. NE[...]

16 Using the Remote UI U sing the Remote UI The Remote UI allow s you to ac cess and manage the machine connected to the network fr om a web brow ser . The items y ou can set using the Remote UI can be also set using the operation panel . This manual describes the proc edures to set the items below . For the procedur es to set the other items, see [...]

17 17 Using the Remote UI Using the Remote UI Starting the Remote UI T o star t the Remote UI, follow the proc edure below . 1. Start the web browser . 2. Enter the IP address y ou conrmed in “Checking the C ommunication, ” ( → P . 14) in the address bar , then press [Enter] on the keyboar d. The Remote UI screen appears . When you enter t[...]

18 Using the Scan to E-Mail F eature U sing the S can to E-Mail F eatur e T o set up and use the Scan to E-Mail feature, y ou need to make settings based on the ow belo w . Setting up the E-Mail Send Featur e (  P . 19) Using the Remote UI, you make settings to send e-mails. Registering E-Mail Addresses (  P . 23) Using the Remote UI, you [...]

19 19 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature Setting Up the E-Mail Send Featur e T o set up this feature, follo w the procedur e below using the Remote UI. 1. Start the Remote UI. Login in Administrat or Mode. For details on starting the Remote UI, see “Star ting the Remote UI, ” (  P . 17). 2. Click [Device]. Se[...]

20 20 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature 3. Click [Change].[...]

21 21 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature 4. Set up the E-Mail Send feature. ① SMTP server: Enter the SMTP server address you conrmed in “Checking the Information Required for the Scan to E-Mail Featur e, ” (  P . 9). ② E-mail address: If you have the e-mail address for this machine, ent er it. Y ou can[...]

22 22 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature 5. Specify an authentication method. When the SMTP authentication is used ① SMTP Authentication(SM TP A UTH): Select [ON]. ② User name: Enter the SMTP server address you conrmed in “Checking the Information Required for the Scan to E-Mail F eature, ” (  P . 9). [...]

23 23 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature Registering E-Mail Addr esses Using the Remote UI, regist er e-mail addresses. 1. Start the Remote UI. Login in Administrat or Mode. For details on starting the Remote UI, see “Star ting the Remote UI, ” (  P . 17). 2. Click [A ddress]. Select [One-touch Speed Dial] or[...]

24 24 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature 4. Fr om [ T ype], select the e -mail address you want t o send to . ① Name: Enter a recipient’ s name (max. 16 characters, including spaces). ② E-mail address: Enter the recipient’ s e-mail address. (In this step, please enter y our e-mail address so that you can che[...]

25 25 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature Sending E-Mails T o check if the e -mail is delivered to the recipien t’ s address, follow the pr ocedure belo w . When you use the Scan to F ile Server feature, y ou can operate it in the same way as described belo w . In that case, the destination is the shared folder in [...]

26 26 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature 3. Specify the address with a one-touch key (01 to 08) or a coded dial code (000 to 191). If the address has been register ed to a one-touch key : One -touch key: press the one-touch key (01 to 08). If the address has been register ed to a coded dial code: Coded dial code: pr[...]

27 27 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature 5. The e-mail with the scanned document attached is sent to the destination. If you want to make advanced settings such as a le f ormat and resolution, press [ OK] instead of [Star t]. F or details, see “Send Settings (E-M ail/F ile Server), ” (  P . 4-7) of “Scan[...]

28 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature Pr eparing to Receiv e E-Mails If the provider uses POP befor e SMTP as the authentication method to send e-mails or if you want this machine to receiv e e-mails, you need another POP 3 e -mail account f or this machine in addition to the e -mail accoun t you are curren tly usin[...]

29 Using the Scan to E-Mail F eature Using the Scan to E-Mail F eature F or details, see “Setting Up E-Mail, ” (  P . 6-16) of Chapter 6, “Network, ” in the R ef erence Guide. Receiving E-Mails Using This Machine When this machine receiv es the e-mail, it prints out the e -mail that looks like below .[...]

30 Using the Scan to USB F eature U sing the Scan to USB F ea tur e T o store a scanned document to your USB memory , follow the procedure belo w . Before U sing the Scan to USB F eatur e Note the followings so y ou can use an appropriate USB memory . Supported le systems of a USB memor y are F A T 16 and F A T 32. Supported maximum sizes of a U[...]

31 31 Using the Scan to USB F eature Using the Scan to USB F eature Inser t the USB memory straight into the USB memory por t. Inserting the USB memor y diagonally or inserting the USB memor y that does not comply with USB specications may damage the USB memory port. 2. Place a document on the plat en glass or load it in the ADF . 3. Press [SEND[...]

32 32 Using the Scan to USB F eature Using the Scan to USB F eature 4. Press [Start]. If you place a document on the platen glass , press [ ] or [ ] to select the document size, then press [OK] or [Start]. Once <USB ST ORE COMPLETE/OK TO REMOVE USB> message appears, r emove the USB memory . T o scan another document, press [OK] or [Clear], an[...]

33 33 Using the Scan to USB F eature Using the Scan to USB F eature If the scanned document is not stored: The error message on the display helps y ou determine the cause of the problem. F or details on the messages, see “L CD Messages, ” (  P . 10-13) of Chapter 10, “ Tr oubleshooting, ” in the Reference Guide. When an error occurs , th[...]

34 T roubleshooting T r oublesho oting Cannot Get Connected to a Network Did you set the corr ect Ethernet type and communication mode? Y ou may need to set the Ethernet type and communication mode, depending on the router or hub to which the machine is connected. Please see the manuals of the devices to which the machine is connected, or consult w[...]

FT5-1379 (000) © CANON INC. 2007 CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON CANADA INC. 6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada CANON EUROPA N.V. Bovenkerkerweg 59-61 1185 XB Amstelveen, The Netherlands CANON FRANCE S.A.S. 17, quai du Pr[...]