Canon MF 3240 Series manual

ENG Basic Guide Please read this guide befor e operating this equipment. After you finish reading this guide, store it in a safe place for future reference. Before Us ing the Machine Document Handl ing Print Media Sending Faxes (MF3240 Only) Receivin g Faxes (MF324 0 Only) Copying Printing Scanning PC Faxing (MF3240 Only) Troubleshooti ng Machine S[...]

i Manuals f or the Machine ● Machine Set-Up ● Software Installation Starter Guide ● Basic Features ● Maintenance ● Machine Settings ● Specificat ions Basic Guide (This Document) ● Adv anced Features ● System Monitor ● Reports and Lists Adv anced Guide ● Printing Features ● Scanning Feature s ● PC Faxing Features Software Gui[...]

ii What Can I Do with This Machine? What Can I Do with This Machine? F ax Features (MF3240 Only) Specify a recipient with a single key One-T ouch Speed Dialing → p. 4- 7 Specify a recipient with a tw o-digit code Coded Dialing → p. 4- 1 4 Specify m ultiple recipients with a single key Group Dialing → p. 4- 2 1 Look up a par ticular recipient [...]

iii What Can I Do with This Machine? F ax Features (continued) F as (continued) Send a fax to m ultiple recipients Broadcasting → Advanced Guide Receive faxes in memory without printing out Memor y Reception → Advanced Guide Reject faxes without their nu mbers Reception Restriction → Advanced Guide[...]

iv What Can I Do with This Machine? Cop y Features Select a scan mode de pending on the type of image Image Quality → p. 6- 3 Adjust the density le vel of scanned images Density → p. 6- 4 Enlarge or reduce copied ima ges Zoom Ratio → p. 6- 6 Sor ts copies b y page order Collate Cop ying → Advanced Guide Copy two documents on one sheet 2 on [...]

v What Can I Do with This Machine? Printer Feature Scanner Feature PC F ax Feature (MF3240 Only) Print a document fr om a PC Printin g → Software Guide Specify detailed scanning options to suit v arious images Scanning → Software Guide Send a fax from a PC PC F axing → Software Guide ABC ABC ABC ABC ABC ABC ABC ABC[...]

vi What Can I Do with This Machine? Contents Manuals for the Machine ...... ................ ............................... ............ i What Can I Do with This Machine? ................. ................ .............. ii Fax Features (MF3240 Only)........... ........... ............ ......... ii Copy Features ............ .............. ......[...]

vii What Can I Do with This Machine? Timer Settings ......... ................ .......................................... ......... 1-10 Setting Sleep Mode ...... .............. .............. .................. 1-10 Setting Daylight Saving Time (MF3240 Only) ............. 1 -13 2 Document Handling ........ .................................... ....[...]

viii What Can I Do with This Machine? 5 Receiving Faxes (MF3240 Only) ........................ ..................... 5-1 6 Copying ............... ............................................................ ......... 6-1 Scan Settings ................. ................ ................. ................ ............. 6-3 Image Quality........... .[...]

ix What Can I Do with This Machine? 12 Machine Settings ................ .................................... ............. 12-1 Machine Settings ...... ............................ ............................ ......... 12-1 Printing User’s Data List (MF3240 Only) ......... ........... 12-1 Accessing the Setting Menu ......... ............ .....[...]

x What Can I Do with This Machine? Ho w to Use This Guide Symbols Used in This Manual The f ollowing symbols are used throughout th e manuals f or the machine and indicat e the warnings, cautions and notes y ou shoul d keep in mind when using the machine . W ARNING Indicates a war ning that ma y lead to death or ser ious injury if not obser ved. CA[...]

xi What Can I Do with This Machine? Illustrations Used in This Manual Unless otherwise mentioned, illustr ations used in this manual are tho se taken from the imageCLASS MF3240. When there is any diff erence betw een MF3240 and MF3222, it is clearly indicated in the te xt, e.g., “MF3240 Only . ”[...]

xii What Can I Do with This Machine? Legal Notices Trademarks Canon, the Canon logo , and imageCLASS are trademarks of Canon Inc. All other product and br and names are registered tr ademarks, trademarks or service marks of their respectiv e owners . Copyright Cop yr ight © 2006 by Canon Inc. All rights reser ved. No part of this publication ma y [...]

1-1 Before Using the Machine Befor e Using the Machine Machine Components A Platen glass cov er Open this cov e r when placing a document on the platen glass. B Platen glass Place documents. C Operatio n panel Controls the machine. D Outpu t tra y Outputs printouts. E F ront cov er Open this cov er when installin g the toner car tr idge or cleari n[...]

1-2 Before Using the Machine H* T elephone line jack Connect the telephone cable . I* Exter nal device jac k Connect an ex ternal device . J USB por t Connect the USB (Universal Serial Bus) ca bl e. K F ace up cov er Open this cov er when outputting paper face up or clear ing pape r jams. L P ow er s o cket Connect the po wer cord. M Extension cov [...]

1-3 Before Using the Machine Operation P anel Main Operation Panel ● MF3240 A Processing/Data in dicator Flashes during sending or receivin g f axes . Lights when the machine has waiting jobs. B [COPY] ke y Press to s witch to Cop y mode. C [F AX] k ey Press to s witch to F ax mode. D [SCAN] ke y Press to s witch to Scan mode . E Error indica tor[...]

1-4 Before Using the Machine L[ T o n e ] k e y Press to s witch from rotary pulse to tone dialing. M [Collate/2 on 1] ke y Press to collate copies, or press to set 2 on 1 cop ying. N [Image Quality] k ey Press to select image quality f or cop y or fax. O [Clear] ke y Press to clear entered alphanumeric characters . P [Additional Function s] ke y P[...]

1-5 Before Using the Machine ● MF3222 A Processing/Data indicator Lights when the machine has waiting jobs. B [COPY] ke y Press to s witch to Cop y mode. C [SCAN] ke y Press to s witch to SCAN mode. D Error ind icator Flashes when a n error has occurred. E [Density] ke y Press to adjust copy density . F [Enlarge/Reduce] k ey Press to enlarge or r[...]

1-6 Before Using the Machine Facsimile Operation Panel (MF3240 Only) A One-T ouch Speed Dial ke ys Press to use one-touch speed dialing (Pre- registered frequently used numbers) or Group Dialing. B[ R ] k e y Press to dial an outside line access number or an extension number when the unit is connected through a switchboard (PBX). C [Address Book] k[...]

1-7 Before Using the Machine LCD (Standb y Mode) Fax Mode* (MF3240 Only) A Date & Time B Receive mode C Image qual ity * MF3240 Only Copy Mode AZ o o m r a t i o B P aper size C Quantity D Density E Image quality Scan Mode NO TE – When the machine is plug ged in, the LCD displa ys <PLEASE W AIT> first, and then displays <INITIALIZING[...]

1-8 Before Using the Machine T oner Car tridge The lifetime of the Canon Gen uine starter toner car tridge which comes with the machine is a ppro ximately 1,500 pages, the Canon genuine replacement tone r cartridg e is appro ximately 2,500 pages. The page counts are on the basis of “ISO/ IEC 19752”* when printing A4 size paper with the default [...]

1-9 Before Using the Machine Maintaining the Toner Cartridge ● K eep the toner car tridge awa y from computer screens , disk dr iv es, and flopp y disks. The magnet inside the toner cartr idge may ha r m these items. ● A void location s subject to high temper at ure, high humidity , or rapid changes in temperature . ● Do not e xpose the toner[...]

1-10 Before Using the Machine Timer Settings Setting Sleep Mode When the machine remains idle f or a cer tain per iod of time, it auto matically enters Sleep mode. 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <TIMER SETTI NGS>, then press [OK]. 3 Press [ ] or [ ] to select <A UT O SLEEP>, then press [OK]. 1 2 3 [OK][...]

1-11 Before Using the Machine 4 Press [ ] or [ ] to select <ON>, then press [OK]. 5 Press [ ] or [ ] to select the desired interv al, then press [OK]. Y ou can set the interval from 3 to 30 min utes (in one-minute increm ents). Y ou can also enter values with the numeric ke ys. 6 Press [Stop/Reset] to return to standby mode. 4 5 [OK] 6[...]

1-12 Before Using the Machine NO TE – T o resume nor mal mo de from Sleep mode, press [Energ y Sav er] on the operation panel. – T o enter Sl eep mode manually , press [ Energy Sa ver] on the operation panel. – The machine will not enter Sleep m ode when: • the ma chine is in op eration • the Processing/Data in dicator lights or flashes ?[...]

1-13 Before Using the Machine Setting Daylight Saving Time (MF3240 Only) In some countries or areas, time is adv anced throughout the summer season . This is called “Da ylight Saving Time . ” 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <TIMER SETTI NGS>, then press [OK]. 3 Press [ ] or [ ] to select <D A YLIGHT SV .TI[...]

2-1 Document Handling Document Handling Document Requirements * When cop ying a transparent document such as trac ing pape r or transparencies, use a piece of plain white paper to cov er the document after placing it face-do wn on the platen glass. NO TE Do not place the document on the platen glass until the glue, ink or correction fluid on the do[...]

2-2 Document Handling Scanning Area Make sure y our document’ s text and graphics fall within the shaded area in the foll owing dia gram. Note that the margin widths listed are appr oximate and there may be sl ight variations in actu al use . 2 mm 2 mm 1 mm 1 mm[...]

2-3 Document Handling Loading Documents 1 Lift up the platen glass co ver . 2 Place y our document face do wn.[...]

Document Handling 2-4 3 Align the document with the appr opriate paper size marks. If your document does not match an y of the paper size marks, align the center of y our document with the arrow mark. 4 Gently c lose the platen glass co ver . The documen t is ready f or scanning. CA UT ION – When closing the platen glass cover , be care ful not t[...]

3-1 Print Media Print Media P aper Requirements NO TE The default paper siz e is A4. If you use a diff erent paper size, you m ust change the pap er size settings . (See “Setting Paper Siz e and T ype, ” on p. 3-7.) P aper cassette Multi-purpo se feeder Siz e (W × L) A4, B5, A5, Ex ecutive , Env elo pe (COM10 , Monarch, DL, ISO-C5), L TR (76 ?[...]

3-2 Print Media Printable Area The shaded area indicates the appr oximate printable area of A4-size paper and en velope . 5 mm 5 mm 5 mm 5 mm[...]

3-3 Print Media P aper Guidelines ● T o pre vent p aper jams, do no t use any of the f ollowing: – Wrinkled or creased paper – Curled or rolled paper – Coated paper – T or n paper – Damp paper – V er y thin paper – P aper which has been printed on using a thermal transf er printer (Do not cop y on the re verse side.) ● The f ollow[...]

3-4 Print Media Loading P aper T o load paper in the pa per cassette, see “Set Up the P aper Cassette and Load P aper , ” in the Star ter Guide . Into the Multi-Purpose Feeder Use the multi-purpose f eeder when you w ant to cop y or print on the diff erent paper which is in the paper cassette. Load paper one b y one in the m ulti-pur pose f eed[...]

3-5 Print Media 2 When setting a paper , insert the paper into the multi-purpose f eeder with the print side up. NO TE When you load paper with a logo on, position the paper with the pr int side up (logo side) and inser t it so that the top of the paper f e eds first in the multi-pur pose feeder . When setting an en velope, insert the en velope int[...]

3-6 Print Media 3 Specify the size and the type of the paper y ou load. F or details on how to specify the paper size and type, see “Setting P aper Size and T ype, ” on p. 3-7.[...]

3-7 Print Media Setting P aper Size and T ype The default setting is <A4> a nd <PLAIN P APER>. When y ou place other sizes and/or types of paper , follo w this procedure to change the settings. The pr ocedure is same f or the paper cassette and m ulti-purpose feeder ex cept for selecting the paper cassette or m ulti-purpose feeder in st[...]

3-8 Print Media 3 Press [ ] or [ ] to select <P APER SETTINGS>, then press [OK]. 4 Press [ ] or [ ] to select <CASSETTE> or <MP TRA Y>, then press [OK]. 5 Press [ ] or [ ] to select <P APER SIZE>, then press [OK]. 6 Press [ ] or [ ] to select the paper size, then press [OK]. <A4>, <B5>, <A5 >, <EXECUTIVE[...]

3-9 Print Media 7 Press [ ] or [ ] to select <CASSETTE> or <MP TRA Y>, then press [OK]. 8 Press [ ] or [ ] to select <P APER TYPE>, then press [OK]. 9 Press [ ] or [ ] to select the paper type, then press [OK]. Y ou can se lect from the following paper types: <PLAIN P APER> or <PLAIN P APER L> *1 f or Pl ain paper (64 [...]

3-10 Print Media Selecting the P aper Output Area Open the face up cov er located on back side of the unit f or face up paper output, or clo se the face up co ver and attach the output tra y on the front of the unit for face down paper o utput. NO TE Do not open or close the face up cov er while copying and printing. F ace down paper outpu t deliv [...]

3-11 Print Media Paper Type and Pa per Output Area Select the suitab le paper output area depending on the paper type and y our pur pose. P aper T ype P aper Output Area The Number of Output Sheets Plain P aper f ace up 1 sheet f ace down appro x. 60 sheets (64 to 90 g/m 2 ) Plain P aper L f ace up 1 sheet f ace down appro x. 30 sheets (64 to 90 g/[...]

3-12 Print Media Face Down Paper Output Area The paper is deliv ered with the pr inted side down on the outp ut tra y . P aper is stack ed in printed order . 1 Close the face up co ver , and attach the output tra y . NO TE – Do not place the delivered paper back on the output tra y . Doi ng so may result in paper jams . – Do not place objects o[...]

3-13 Print Media Face Up Paper Output Area The paper is deliv ered with the pr inted side up from the f ace up paper output area at the rear of the machine . This wa y is conv enient f or printing on transparencies , or en velo pes which tend to curl, because the paper is deliv ered straight through out of the machin e. 1 Open the face up co ver . [...]

4-1 Sending Faxes (MF3240 Only) Sending Faxes (MF3240 Only) F ollow this procedure to send a fax. Set a Document Enter the F ax Mode Place the document on the platen glass. F or documents you can f ax, see “Document Requirements , ” on p. 2-1. Press [F AX]. The F AX indicator lights and the machine ent ers fax standby mode . What if... ● Y ou[...]

4-2 Sending Faxes (MF3240 Only) Enter the F ax Number Send the Document Dial the recipi ent’ s fax number with the numeric keys. Press [Start]. After all scanni ng is complete, press [O K] to star t dialing. If the output paper in the recipient’ s machine is not equal to the scanned si ze, the original image ma y be reduced in siz e or divided [...]

4-3 Sending Faxes (MF3240 Only) Scan Settings Y ou can adjust the image quality and de nsity of the document y ou send. The higher image quality y ou set, the better the output will be, but the longer the transmission will take. Adjust the scan settings accor ding to the type of document y ou are sending. Image Quality 1 Press [F AX]. 2 Press [Imag[...]

4-4 Sending Faxes (MF3240 Only) 3 Press [ ] or [ ] to select the resolution, then press [OK]. <ST AND ARD > f or most text-only documents. (200 × 100 dpi) <FINE> f or fine-print documents (t he resolution is twice that of <ST ANDARD>). (200 × 200 dpi) <PHO TO> f or documen ts that contain photographs (t he resolution is tw[...]

4-5 Sending Faxes (MF3240 Only) Density 1 Press [F AX]. 2 Press [Density]. 3 Press [ ] or [ ] to adjust the density , then press [OK]. [ ]: to make light documents darker [ ]: to mak e dark documents l ighter 3 [OK] 1 2 Ex. DENSITY -LT DK+[...]

4-6 Sending Faxes (MF3240 Only) Speed Dialing Speed dialing allo ws y ou to dial fax/telephone n umbers b y simply pressing one or a fe w keys. The f ollowing speed dia ling methods are av ailable: ● One-T ouch Speed Dialing (p . 4-7) – Register a f ax/telephone number f or one-touch speed dialing, then to dial the number , simply press the one[...]

4-7 Sending Faxes (MF3240 Only) ● Registering One-Tou ch Speed Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDR ESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <1-T OUCH SPD DIAL>, then press [OK]. 4 Press a one-touch s peed dialing ke y (01 to 07) f or a registering fax number , then press [O[...]

4-8 Sending Faxes (MF3240 Only) 5 Enter the destination name (m ax. 20 character s, including spaces) with the numeric ke ys, then press [OK]. 6 Enter the fax number y ou register (max. 50 digits, inc luding spaces and pauses) with the numeri c keys, then press [OK]. If you register another one-to uch speed diali ng ke y , repeat the pr ocedure fro[...]

4-9 Sending Faxes (MF3240 Only) ● Editing One-Touch Speed Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDR ESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <1-T OUCH SPD DIAL>, then press [OK]. 4 Press the one-touch speed dialing ke y (01 to 07) y ou want to edit, then press [OK]. [OK] 4 1 3 2[...]

4-10 Sending Faxes (MF3240 Only) 5 Press [ ] repeatedl y to go to the wr ong character , then press [Clear] to delete it. T o delete the entire name, press and hold [Clear]. 6 Enter a new c haracter with the numeric k eys, then pre ss [OK]. 5 [OK] 6[...]

4-11 Sending Faxes (MF3240 Only) 7 Press [ ] repeatedl y to go to the wr ong number , then press [Clear] to delete it. T o delete all numbers, press and hold [Clear]. 8 Enter a new n umber with the numeric ke ys, then press [OK]. 9 Press [Stop/Reset] to return to standby mode. 7 [OK] 8 9[...]

4-12 Sending Faxes (MF3240 Only) ● Deleting One-T ouch Speed Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDR ESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <1-T OUCH SPD DIAL>, then press [OK]. 4 Press the one-touch speed dialing ke y (01 to 07) y ou want to delete , then press [OK]. [OK] 4 [...]

4-13 Sending Faxes (MF3240 Only) 5 Press [OK]. 6 Press and hold [Clear] to delete all number s, then press [OK]. NO TE When deleting all numbers, the registered name is cleared automatically . 7 Press [Stop/Reset] to return to standby mode. 6 [OK] 7[...]

4-14 Sending Faxes (MF3240 Only) ● Registering Coded Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDR ESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <CODED DIAL>, then press [OK]. 4 Press [ ] or [ ] to select a coded dia ling code (00 to 99), then press [OK]. Y ou can a lso enter a code d dia[...]

4-15 Sending Faxes (MF3240 Only) 5 Enter the destination name (m ax. 20 character s, including spaces) with the numeric ke ys, then press [OK]. 6 Enter the fax number y ou register (max. 50 digits, inc luding spaces and pauses) with the numeri c keys, then press [OK]. If you register another coded dialing number , repeat the procedure from step 4. [...]

4-16 Sending Faxes (MF3240 Only) ● Editing Coded Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDR ESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <CODED DIAL>, then press [OK]. 4 Press [ ] or [ ] to select the coded dialing co de (00 to 99) that y ou want to edit, then press [OK]. Y ou can a l[...]

4-17 Sending Faxes (MF3240 Only) 5 Press [ ] repeatedl y to go to the wr ong character , then press [Clear] to delete it. T o delete the entire name, press and hold [Clear]. 6 Enter a new c haracter with the numeric k eys, then pre ss [OK]. 5 [OK] 6[...]

4-18 Sending Faxes (MF3240 Only) 7 Press [ ] repeatedl y to go to the wr ong number , then press [Clear] to delete it. T o delete all numbers, press and hold [Clear]. 8 Enter a new n umber with the numeric ke ys, then press [OK]. 9 Press [Stop/Reset] to return to standby mode. 7 [OK] 8 9[...]

4-19 Sending Faxes (MF3240 Only) ● Deleting Coded Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDR ESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <CODED DIAL>, then press [OK]. 4 Press [ ] or [ ] to select the coded dia ling code (00 to 99) that y ou want to delete, then press [OK]. Y ou can [...]

4-20 Sending Faxes (MF3240 Only) 5 Press [OK]. 6 Press and hold [Clear] to delete all number s, then press [OK]. NO TE When deleting all numbers, the registered name is cleared automatically . 7 Press [Stop/Reset] to return to standby mode. 6 [OK] 7[...]

4-21 Sending Faxes (MF3240 Only) ● Registering Group Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDRESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <GR OUP DIAL>, then press [OK]. 4 Specify an empty one-touc h speed dialing ke y that you want to set as the gro up dial, then press [OK]. F or d[...]

4-22 Sending Faxes (MF3240 Only) 5 Enter the gr oup name (max. 20 character s, including spaces) with the numeric ke ys, then press [OK]. 6 Select the speed dialing n umbers y ou want to register in the group (max. 50 destinations) until all desti nations are registered, then press [OK]. The speed dialing number refers to the one-touc h dialing num[...]

4-23 Sending Faxes (MF3240 Only) ● Adding New Destination to Group 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDR ESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <GR OUP DIAL>, then press [OK]. 4 Press [ ] or [ ] to select a gr oup dial to edit, then press [OK]. The group name appears. 5 Press [OK].[...]

4-24 Sending Faxes (MF3240 Only) ● Deleting Destination from Group 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDR ESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <GR OUP DIAL>, then press [OK]. 4 Press [ ] or [ ] to select a gr oup dial to delete, then press [OK]. The group name appears. 5 Press [OK[...]

4-25 Sending Faxes (MF3240 Only) 6 Press [ ] or [ ] to displa y the speed dial number y ou want to delete from the gr oup. 7 Press [Clear]. 8 Repeat steps 6 and 7 if y ou want to delete another speed dialing n umber , then press [OK]. 9 Press [Stop/Reset] to return to standby mode. 6 7 9[...]

4-26 Sending Faxes (MF3240 Only) ● Changing Group Name 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDR ESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <GR OUP DIAL>, then press [OK]. 4 Press [ ] or [ ] to select a gr oup dial to edit, then press [OK]. 1 2 4 [OK] 3[...]

4-27 Sending Faxes (MF3240 Only) 5 Press [ ] repeatedl y to go to the wr ong character , then press [Clear] to delete it. T o delete the entire character , press and hold [Clear]. 6 Enter a new name with the numeric ke ys, then press [OK]. 7 Press [Stop/Reset] to return to standby mode. 5 [OK] 6 7[...]

4-28 Sending Faxes (MF3240 Only) ● Deleting Group Dialing 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <ADDR ESS BOOK SET .>, then press [OK]. 3 Press [ ] or [ ] to select <GR OUP DIAL>, then press [OK]. 4 Press [ ] or [ ] to select a gr oup dial to delete, then press [OK]. The group name appears. 5 Press [OK]. 1 2 4 [...]

4-29 Sending Faxes (MF3240 Only) 6 Press [ ] or [ ] to displa y a speed dial number . 7 Press [Clear]. 8 Repeat steps 6 and 7 until all speed dia l number s are deleted, then press [OK]. NO TE When deleting a ll speed dial numbers, the group name is cleared a utomatically . 9 Press [Stop/Reset] to return to standby mode. 7 9 6 [OK][...]

4-30 Sending Faxes (MF3240 Only) Using Speed Dialing F ollow the proced ure below to send f ax es to registered recipients using speed dialing. F or easy ref erence, print out the list of recipients registered f or speed dialing. (See Chapter 4, “Repor ts and Lists (MF3240 Only), ” in the Advanced Guide .) ● Using One-Touch Spe ed/Group Diali[...]

4-31 Sending Faxes (MF3240 Only) ● Using Coded Dialing 1 Place the document on the platen glass . 2 Press [F AX]. 3 Adjust any necessary settings f or your document. F or details, see “Scan Settings, ” on p. 4-3. 4 Press [Coded Dial]. 5 Enter the desired two-digit code (00 to 99) wi th the numeric ke ys. If you w ant to scan multiple pages, s[...]

5-1 Receiving Faxes (MF3240 Only) Receiving Faxes (MF3240 Only) F ollow this procedure to set the machine f or receiving f axes . F or adv anced receiving f eatures, see Cha pter 1, “Adv anced F a x F eatures (MF3240 Only), ” in the Adv anced Guide. Enter the Setting Menu Enter the Receive Mode Press [Addit ional Functions]. Select <F AX SET[...]

5-2 Receiving Faxes (MF3240 Only) Select the Receive Mode Exit the Setting Menu Select receiv e mode with [] o r [] , then pr ess [OK]. <F axOnly>: Ans wers all calls as fax es. <AnsMode>: Receives f axes automatically and records voice messages . <NET SWITCH>: Distinguishes between fax and v oice calls. <F axT el>: Switches[...]

6-1 Copying Copying F ollow this procedure to make a cop y . F or adv anced cop ying fe atures, see Cha pter 2, “Adv anced Cop y Features , ” in the Adv anced Guide. Set a Document Enter the Copy Mode Place the document on the platen glass. F or documents you can cop y , see “Document Requirements , ” on p. 2-1. Press [COPY]. The COPY indic[...]

6-2 Copying Enter the Copy Quantity Start Copying Enter the copy quan tity (1 to 99) with the n umeric key . Press [Sta rt]. What if... ● Y ou enter a wrong n umber: Press [Clear] and enter a new number . What if... ● Y ou press [Stop/Reset ] to cancel a job while scanning documents: The job is canceled immedi ately , and the cop y quantity is [...]

6-3 Copying Scan Settings Before p ressing [Start] to begin copying, y ou can adjust scan settings to better suit the document to be scanned. These settings return to the default v alues if A uto Clear function is activ ated or if you press [Stop /Reset]. Image Quality 1 Press [COPY]. 2 Press [Ima ge Quality] repeatedly to select the docu ment type[...]

6-4 Copying Density Y ou can adjust the density to the most appropriate le vel f or the document either automatically or manually . ● Adjusting Automatically 1 Press [Density] until <A UT O> appears, then press [OK]. NO TE The image quality is automatically set to <TEXT>. [OK] 1[...]

6-5 Copying ● Adjusting Manually 1 Press [Density] until th e manual mode appear s . 2 Press [ ] or [ ] to adjust the cop y density , then press [OK]. [ ]: to make light documents darker [ ]: to mak e dark documents l ighter 2 1 [OK] Ex. DENSITY -LT DK+[...]

6-6 Copying Zoom Ratio ● Preset Zoom Y ou can enlarg e or reduce documents from one standard pap er size to another . 1 Press [Enlar ge/Reduce]. 2 Press [ ] or [ ] to select the cop y ratio, then press [OK]. –2 0 0 % M A X . –1 4 1 % A 5 → A4 –1 2 2 % A 5 → B5 –1 1 5 % B 5 → A4 –1 0 0 % –8 6 % A 4 → B5 –8 1 % B 5 → A5 –7[...]

6-7 Copying ● Zoom Designation Y ou can reduce or enlarge images b y any cop y ratio , in 1 % increments. The a v ailable cop y ratios are from 50 % to 200 %. 1 Press [Enlar ge/Reduce] twice . 2 Enter the copy ratio with the n umeric keys, then press [OK]. Y ou can use [ ] or [ ] to adjust the zoom ra tio . T o increase the zoom ra tio , press [ [...]

7-1 Printing Printing F ollow this procedure to print a document from y our computer . Make sure that the printer driver is installed. F or details on printing f eatures, see Chapter 2, “Printing, ” in the Software Guide . Star t the Print Command Select the Printer From an op en document on an application, c lick [File] > [Print]. Select th[...]

7-2 Printing Adjust Preferences Print the Document Click [Preferences] or [ Properties] to open the di alog box. After finished, c lick [OK]. Click [Print] or [OK]. What if... ● Y ou want to cancel printing: See Chapte r 3, “System Mo nitor , ” in the Advanced Guide. 3 4[...]

8-1 Scanning Scanning F ollow this procedure to scan a document to y our computer . Make sure that the scanner driv er is installed. F or details on scanning f eatures, see Chapter 3, “Sca nning a Document, ” in the Software Guide . Set a Document Enter the Scan Mode Place the document on the platen glass. F or documents you can scan, see “Do[...]

8-2 Scanning Star t Scanning Press [Star t]. The scanned da ta is transmit ted to you r computer and processed by the scan application. For more inf or mation on the scan application settings, see Chapter 3, “Scanning a Document, ” in the Software Guide. What if... ● Y ou want to cancel scanning: Press [Stop/Reset] on the operation panel, the[...]

9-1 PC Faxing (MF3240 Only) PC Faxing (MF3240 Only) F ollow this procedure to send a f ax from your computer . Make sure that the f ax driver is installed. F or details on PC F a xing f eatures, see Chapter 4, “PC F axing (MF3240 Only), ” in the Software Guide . Star t the Print Command Select the F a x From an op en document on an application,[...]

9-2 PC Faxing (MF3240 Only) Set the Destination Send the Document Specify the name and fa x number in [Sending Settings], th en click [Add to Recipient List]. What if... ● Y ou want to send a fax with the cover sheet: Click [Co ver Sheet] tab and set the f ormat for the co ver sheet attach ment. Click [OK] in the Fax Sending Settings. What if... [...]

10-1 Maintenance Maintenance Cleaning the Machine Note the f ollowing bef ore cleaning you r machine: – Make sure no document is stored in memory , then disconnect the po wer cord. – Use a soft c loth to av oid scratching the components. – Do not use tissue paper , paper towels, or similar materials f or cleaning; th ey can stic k to the comp[...]

10-2 Maintenance Interior Clean the machine’ s pr int area periodically to prev ent toner powder and paper dust from accu mulating inside . 1 Disconnect the power cor d. 2 Open the fr ont cover . 3 Remove the toner cartridge . CA UT ION – T o av oid exposing the toner car tri dge to light, place it in its protective bag or wrap it in a thic k c[...]

10-3 Maintenance 5 Insert the toner car tridge into the machine as far as it will go. Hold the toner car tridge and align the protrusions (A) o n both sides of the ton er car tr idge to the guides (B) in th e machine, then gently slide the to ner car tr idge into the machine as far as it will go . Be sure to position th e ar row mark (C) on the ton[...]

10-4 Maintenance Scanning area K eep the scanning area clean to a void dir ty copies or fax es to be sent. 1 Open the platen glass co ver . 2 Clean the platen glass and the underside of the platen glass cover with a c loth dampened with water . Then, wipe the area with a soft, dry c loth. NO TE Do not dampen the cloth too much, as this ma y tear th[...]

10-5 Maintenance Replacing the T oner Car tridge On MF3240, when the LCD displa ys <OUT OF T ONER/CHANGE T ONER>, redistrib ute toner in the toner cartridg e . If the message per sists, replace the toner cartridge . On MF3222, when the printout has vertical white streaks, redistrib ute the toner inside the cartridge . If the prob lem per sist[...]

10-6 Maintenance 5 Close the fr ont cover . CA UT ION Be careful not to get your fingers caught. Replacing the Toner Cartridge with a New One 1 Open the front cover . 2 Remove the toner cartridge . CA UT ION Do not open the d rum protective shutter on the toner car tr idge. Print quality may deteriorate if the dr um surface is e xposed to light or [...]

10-7 Maintenance 3 Remove the new toner cartridge from the pr otective bag. NO TE Sav e the protective bag. Y ou may need it later when you remov e the to ner car tr idge from the machine. 4 Gently r ock the toner cartridge five or six times to distrib ute toner inside. 5 Place the toner cartridge on a flat and stable surface. Fold the tab (A) on t[...]

10-8 Maintenance 6 Insert the toner car tridge into the machine as far as it will go. Hold the toner car tridge and align the protrusions (A) o n both sides of the ton er car tr idge to the guides (B) in th e machine, then gently slide the to ner car tr idge into the machine as far as it will go . Be sure to position th e ar row mark (C) on the ton[...]

10-9 Maintenance T ranspor ting the Machine Follow t his procedure to av oid vibration damage to the mac hine when transporting it over a long distance. 1 Disconnect the power cor d and all the cables fr om the bac k of the machine. 2 Open the fr ont cover . 3 Remove the toner cartridge . CA UT ION – T o av oid exposing the toner car tridg e to l[...]

10-10 Maintenance 6 Remove the extension co ver from the mac hine . 7 Detach the paper cassette extension fr om the paper cassette. 8 Insert the paper cassette into the machine. 9 Detach the output tra y . 10 Make sure all the co vers are clo s e d . 11 Grip the handles on both sides of the machi ne and lift it carefull y , as shown in the illustra[...]

11-1 Troubleshooting T r oubleshooting Clearing P a per Jams When a jam occurs inside the machine, the paper jam messa ge appears on t he LCD display . When <P APER JA M> appears on the LCD displa y , remove jammed paper from i nside the machine first, then from th e paper cassette if necessary . Chec k the follo wing if you e xperience repea[...]

11-2 Troubleshooting CA UT ION – Remov e watches and any bracelets or rings when touching the insid e of the machine. These items might be damaged if they come into contact with the par ts inside the machine. – T o av oid possib le damage to the machine, do not touch the pins (A) near the left end of the transf er roller (B). – Do not open th[...]

11-3 Troubleshooting 4 Hold both sides of the jammed paper and carefully move it inward, then gently pull it out. CA UT ION – When removing jammed p aper , take care not to cut your hands on the edges of the paper . – When removing jammed p aper or when inspecting the inside of the machine, do not allow necklaces , bracelets, or other metal obj[...]

11-4 Troubleshooting – Do not pull the jammed pap er upward. The toner on the paper will stain the machine and cause a per manent reduction in pr int quality . Jammed paper cleared → Go to Step 14 Jammed paper Not cleared → Go to Step 6 6 Gently pull th e jammed paper between the output r ollers until the leading edge emerges fr om the machin[...]

11-5 Troubleshooting 10 Hold both sides of the jammed paper and slow ly pull it out in the direction of the arr ow . – When feeding paper from the paper cassette: – When feeding paper from the multi- pur pose feeder : 11 Push the green paper release lever s (B) back to their original position and c lose the face up cover (A). NO TE – Be sure [...]

11-6 Troubleshooting 14 Insert the toner car tridge into the machine as far as it will go. Hold the toner car tridge and align the protrusions (A) o n both sides of the ton er car tr idge to the guides (B) in th e machine, then gently slide the to ner car tr idge into the machine as far as it will go . Be sure to position th e ar row mark (C) on th[...]

11-7 Troubleshooting LCD Messages See the table belo w when the LCD displays err or messages. Common Message Description Action CHANGE REG’D SIZE* When the machine prints the repor ts or lists , the paper size is set to a siz e other than <A4> or <L TR>. Set the paper siz e to <A4> or <L TR> and load paper of the same s iz[...]

11-8 Troubleshooting LO AD CORRECT P APER The size of the paper in the paper cassett e or multi- pur pose feeder is different from that of the pa per specified in <CASSETTE> or <MP TRA Y> of the <P APER SETTINGS> menu. – Load the corre ct paper size or ch ange the paper size in <CASSETTE> or <MP TRA Y> of the <P A[...]

11-9 Troubleshooting LOST IMA GE* The data in memor y was lost when the machine w as turned on. The error is automatically released a fter two secon ds, and the machine automatically prints out the lost repor t that shows the records still existing in the activity repor t. MEMOR Y FULL – The number of the scanned documen t that can be stored in m[...]

11-10 Troubleshooting *MF3240 Only P APER JAM P aper jams hav e occured in the machine . Clear the paper jam ( See “Clearing P aper Jams , ” on p . 11-1) and reload paper in the paper cassett e or multi- purpose feed er . Then reset the machine b y opening the front cov er and then closing it. PLEASE W AIT This message appears when the po wer c[...]

11-11 Troubleshooting Facsimile (M F3240 Only) Message Description Action ALREAD Y REGISTERE D The same recipient w as entered twice . Select a diff erent recipient. CANNO T REGIST MORE – Maximum n umber of recipients (1 23) were entered f or broadcasting. – Maximum n umber of recipients (50) were regis- tered f or group dialing. – Resend the[...]

11-12 Troubleshooting MEMOR Y FULL – The memor y becomes full durin g sending or receiv- ing the fax. – The number of f ax jobs that can be stor ed in memory reached the max- imum. – When send ing the docu- ment, divide it into a f ew par ts or select a lower f a x resolution. If y ou need more space , wait f or the machine to send any remain[...]

11-13 Troubleshooting NO T REGISTERED No recipient is regist ered in the selected spee d dialing ke y or code. Select a registered k ey or code. F or more in f or mation, “Registering One-T ouch Speed Dialing, ” on p. 4- 7 or “Registering Coded Dialing , ” on p . 4-14. RECEIVED IN MEMOR Y The received f ax documents or the reports are in me[...]

11-14 Troubleshooting Printer Message Description Action PRINTER D A T A ER ROR CHECK PRIN TER The data fr om the PC was not printed. Check if the software is installed properly or if the prin ter cable is proper ly connected. PRINTING The printer is processing a print job . No action required. W ait for printing to finish.[...]

11-15 Troubleshooting Err or Codes (MF3240 Only) An err or code is a fou r-digit code d isplay ed on the LCD or in the bottom r ow of a TX Result Report or an RX Result Report when an error occur s. F or details on TX Result Repor t and RX Result Repor t, see Chapter 4, “Repor ts and Lists (MF3240 Only), ” in the Advanced Guide. See the tab le [...]

11-16 Troubleshooting If Y ou Cannot Solve a Pr oblem If y ou cannot solve the pr oblem after having ref erred to the inf ormation in this chapter , contact y our local authorized Canon dealer or the Canon help line. Please hav e the follo wing information read y when y ou contact Canon: – Product name (imageCLASS MF3240/MF3222) – Serial number[...]

12-1 Machine Settings Machine Settings Machine Settings Y ou can adjust the machine settings fr om the Setting Menu to customize the way the machine w orks. T o see the list of current settings, print out User’ s Data List. Printing User’s Da ta List (MF3240 Only) 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select <REPORT SETTI NG[...]

12-2 Machine Settings 3 Press [ ] or [ ] to select <LIST PRINT>, then press [OK]. 4 Press [ ] or [ ] to select <USER’S D A T A LIST>, then press [OK]. 3 4 [OK][...]

12-3 Machine Settings Accessing the Setting Menu 1 Press [Additional Functi ons]. 2 Press [ ] or [ ] to select the menu you want to access, then press [OK]. <COMMON SETTINGS> <COPY SETTINGS> <TIMER SETTINGS> <F AX SETTINGS>* <BRO ADCAST>* <ADDRESS BOOK SET .>* <REPORT SETTINGS>* * MF3240 Only 1 2 [OK][...]

12-4 Machine Settings 3 Press [ ] or [ ] to select a submenu, then press [OK]. 4 T o register the settings or go to a submenu item, press [OK]. 5 When finished, press [Stop/Reset] to return to s tandby mo de . NO TE Press [Stop/Reset] to exit from the menu. If you press [Stop/Reset] before pressing [OK], the setting will not be registered. 3 [OK] 5[...]

12-5 Machine Settings Setting Menu NO TE – Depending on the countr y of pu rchase, some settings may not be av ailable. – The menus described in this se ction are based on the model im ageCLASS MF3240. Depending on the model of your machine, some settings may not be av ailable and the number on the top of each menu ma y vary . COMMON SETTINGS S[...]

12-6 Machine Settings *MF3240 Only 5 A UDIBLE TONES* Sets volumes f or machine beeps in four le vels. –M I D –H I G H –O F F –L O W CALLING T O NE Sets the calling volume . ENTR Y T ONE Sets the ke ypad volume. ERROR T ONE Sets the alar m v olume. MONIT OR VOL. CTRL Sets the line monitor volume . COPY SETTINGS Setting Item Description 1 DEN[...]

12-7 Machine Settings *MF3240 Only TIMER SETTINGS Setting Item Description 1 A UT O SLEEP Sets auto sleep mode when the machine remains idle f or a cer tain period of time. (3 MIN.-30MIN.) (See “Set ting Sleep Mode, ” on p . 1-10.) –O N –O F F 2 D A TE&TIME SETTING* Sets the current da te and time . (See “Set th e Date and Time (MF324[...]

12-8 Machine Settings IMA GE QU ALITY Sets the def ault image quality f or f axing. –S T A N D A R D –F I N E –P H O T O – SUPER FINE A UT O REDIAL Sets whether to red ial automatically when t he other line is busy or a t ransmission er ror occurs . (See Chapter 1, “Adv anced F ax Feat ures (MF3240 Only) , ” in the Adv anced Guide.) ON [...]

12-9 Machine Settings 3 RX SETTINGS Sets the receptio n functions. INCOMING RING Sets whether the t elephone rings when it receiv es a voice call, enab ling yo u to ans wer the call. This function is only av ailable when the <RX MO DE > is set to <F axOnly>. OFF The telepho ne does not ring when it receiv es a voice call. ON The telepho[...]

12-10 Machine Settings RX TERMINAL ID Sets whether to insert the machine’ s fax n umber and the sender inf or mation on receiv ed fax es. –O F F –O N RX RESTRICTION Sets whether to rece ive a f ax by det ecting the TSI (T ransmitting Subscriber Identification ) signal, used to identify the sending fax machine. (See Chapter 1, “Adv anced F a[...]

12-11 Machine Settings BR O ADCAST (MF3240 Only) Setting Item Description BRO ADCAST Registers destin ations for broadcasting. ADDRESS BOOK SET . (MF3240 Only) Setting Item Description 1 1-T OUCH SPD DIAL Regi sters the inf or mation on one-touch spe ed dialing. Up to 7 destinations can be registere d. (See “Registering One- T ouch Speed Dialing,[...]

12-12 Machine Settings REPOR T SETTINGS (MF3240 Only) Setting Item Description 1 SETTINGS Sets the report functions. (Se e Chapter 4, “Rep or ts and Lists (MF3240 Only), ” in the Adv anced Guide.) TX RESUL T REPOR T Sets whether the f ax transmission repo r t pr ints out. – PRINT ERROR ONL Y –O U T P U T N O – OUTPUT YES RX RESUL T REPORT[...]

13-1 Appendix Appendix Specifications General ● Ty p e P ersonal Desktop ● P ower Sour ce 220-240V , 50/60 Hz (P ower requiremen ts diffe r depending on the country in which you purchased the product.) ● P ower Consumption MF3240: Max: Appro x. 780 W W or king: Less than 390 Wh Standb y: Less than 9.5 Wh Energ y Sav er Mode: Less than 5.0 Wh [...]

13-2 Appendix ● Dimensions 449 mm (W) × 487 mm (D) × 369 mm (H) (with the paper cassette attached) 449 mm (W) × 539 mm (D) × 369 mm (H) (with the paper cassette attached and front cov er opened) ● Installation Space 649 mm (W) × 984 mm (D) ● En vironmental Conditions T emperature: 15°C–30 °C Humidity: 10%–80% RH ● Displa y Langua[...]

13-3 Appendix Copier ● Scanning Resolution T e xt mode: 600 dpi × 400 dp i Photo mode , T e xt/Photo mode: 600 dpi × 600 d pi ● Printing Resolution 600 dpi × 600 dpi ● Magnification 1 ± 1.0%, 1:2.00, 1:1.41, 1:1.22, 1 :1.15, 1:0.86, 1:0.81, 1:0.70, 1:0.50 Zoom 0.50 - 2.00, 1% incremen ts ● First Co py Time Less than 11 sec. (A4) ● C[...]

13-4 Appendix Facsimile (M F3240 Only) ● Applicable L ine Pub lic Switched T elephone Network (PSTN)* 1 ● Compatibility G3 ● Data Compression Sche mes MH, MR, MMR ● Modem Speed 33.6 Kbps A utomatic fallbac k ● T ransmission Speed Appro x. 3 seconds/page* 2 at 33.6 Kbps, ECM-MMR, transmitting from the memory ● T ransmission/ Reception Me[...]

13-5 Appendix * 1 The Pub lic Switched T elephone Network (PSTN) currently suppor ts 28.8 Kbps modem speed or lo wer , depending on telephone line conditions . * 2 Based on ITU-T Standard Char t No . 1, MMR standard mode. NO TE Specifications are subject to cha nge without notice. Telephone (MF3240 Only) ● Connection – External telephone/answ e[...]

13-6 Appendix Index A [Additional Functions] key 1-4 [Address Bo ok] key 1-6 ADDRESS BOOK SET. 12-3, 12-11 B BROADCAST 12-3, 12-11 C CHANGE TO NER message 10 -5 Cleaning machine 10-1 Exterior 10-1 Interior 10 -2 Scanning area 10-4 [Clear] key 1- 4 Clearing Pape r Jams 11-1 [Coded Dial] key 1-6, 4-31 Coded dialing 4-6 Deleting 4-19 Editing 4-16 Regi[...]

13-7 Appendix G Group dialing 4-6 Adding destination 4-23 Changing name 4 -26 Deleting destin ation 4-24 Deleting group 4-28 Registering 4-21 Using 4-30 H [Hook] key 1-6 I If You Cannot Solve a Pro blem 11-16 Image qua lity Copying 6-3 Faxes 4-3 [Image Quality] key 1-4 L LCD 1-4, 1-7 Messages 1 1-7 Loading Document 2-3 Envelopes 3 -4 Paper 3-4 M Ma[...]

13-8 Appendix S [SCAN] key 1-3 Scan set tings Copying 6-3 Faxes 4-3 Scanning 8-1 Selecting the pape r output area 3-10 Sending faxes 4-1 Setting paper size and typ e 3-7 Sleep Mod e 1-10 Specifications 13-1 Copier 13-3 Facsimile 13-4 General 1 3-1 Printer 13-3 Telephone 13-5 Speed dialing 4-6 Standby mo de Copy 1-7 Fax 1-7 Scan 1-7 [Start] key 1-3 [...]

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