Canon MF4880dw manual

Basic Operation Guide For information about machine setup and software installation, see the Starter Guide. This guide describes the basic use of the machine. Read this guide after finishing the machine setup. Read  Important Safety Instructions  first ĺ p.  . Keep this manual for future reference. For information about advanc[...]

2 Manu als fo r the Mach ine Starter Guide The Starter Guide describes setting up the machi ne and in stalling the soft ware . Be sur e to r ead thi s manu al before u sing the mac hine. Wireless LAN Setting Guide (MF4890dw /MF 4880dw Only) This man ual describes Wireles s LAN setup procedur es and causes a nd coun te rmeas ures for trou ble you mi[...]

3 How t o Use Thi s Manu al S y mbols Used in This Manual WA R N IN G Indicat es a situa tion that m ay lead t o death or in jury to persons. T o u se the mac hine safely , al ways pa y attent ion to these warn ings. CA UTION Indica tes a s ituation th at ma y lead t o inju r y to person s or damage t o eq uipmen t. T o use the machi ne safely , al[...]

4 Fa x One -touch/ Coded/Group Diali ng → P. 4 8 Specif y fax des ti nation s usi ng one- touc h keys, c oded dial, and g roup dial. Adjus ting Qu alit y Adj ust image qu ality by set ting the density , resolution, and s harpness. • Copy → P. 3 2 • Fa x → P. 5 2 2- Sided Printing* Prin t copies, rece ived faxes, or documents on both sides[...]

5 Copy 1 2 3 1 2 3 1 2 3 1 1 1 2 2 2 3 3 3 <ON> <OFF> Col lat in g Co pie s → P. 3 5 Coll at e copies when c opying multiple documents. Cop ying ID Card → P. 3 6 Copy both s ides of an ID card on to a s ingle page . Print Booklet Printing* → P. 4 3 • Combi ne t wo pages ont o a single page, and the n print on both s ides. • Ma[...]

6 Basic Operation Learn t he Names and F unc tion s of Each Part of the Machine ……… 1 0 F ront S ide …………………………………………………………… 1 0 In terior ……………………………………………………………… 1 2 Back S ide …………………………………………………………… 1[...]

7 Print Pri nt a Documen t …………………………………………………… 4 0 Enl arge or Red uce a Docu ment ……………………………………… 40 Pri nt a Double-S ided Document ( MF 4890dw/ MF4880dw Only ) …… 4 1 Prin t Multiple Pages on to One Sheet ………………………………… 4 2 Pri nt a Booklet (M F48[...]

8 Scan Understand t he Scann ing Method …………………………………… 7 4 Scan a Documen t with the Operation P anel ………………………… 75 Scann ing a Documen t Us ing a S hor tc ut Key ………………………… 77 Scan a Documen t with the MF T oolbo x ……………………………… 7 8 Co n guring Sca n Set [...]

9 Learn t he Names and F unc tion s of Each Part of the Machine ……… 1 0 F ront S ide …………………………………………………………… 1 0 In terior ……………………………………………………………… 1 2 Back S ide …………………………………………………………… 1 3 Learn t he F [...]

10 Document return tra y Returns document s after scanning. Operati on panel Use the panel to control the machine ( → P. 1 4 ) . Multi-purpose tra y Load paper one by one manually ( → P. 2 4 ) . Paper guides Adj ust these guides t o  t the paper . MF4890dw MF4880dw/MF4770n Lear n the Names a nd F un c ti ons of Ea ch Part of the Mach ine F r[...]

11 Basic Operation Scanning area Scans docu ments from the feeder . Plate n gla ss Used to sc an non-standard size p aper or book s, as well as s tandard size paper ( → P. 2 0 ) . Ve n t i l a t i o n s l o t s (MF 48 90 dw/ MF4880dw only ) Allows heat to escape from inside of the machine. Leav e more than 4” ( 10 cm ) of space around the machi[...]

12 Interior Paper exit guide Open this guide to clear p aper jams ( → P. 9 6 ) . T oner guides When inser ting the toner car tridge,  t the p rotrusions on the toner car tridge into these guides ( → P. 8 8 ) . To n e r c o v e r Open this cover to access the toner car tridge or clear paper jams.[...]

13 Basic Operation HAND SET EXT. LINE Back Side Rear cov e r (MF 4 890dw /MF4880dw on ly) Open this cover to clear paper jams whe n using the 2-sided copy function ( → P. 9 9 ) . MF4770n MF4890dw/MF4880dw Rating label The machine’s serial number ( consists of three letter s and a 5- digit number) and the required voltage and current are spe ci?[...]

14 Lear n the F un ctions of th e Opera tion P anel Display Addre ss Book Pres s to se arc h for recipien t s regi s t ered in the addr ess book ( → p.57). Redial/Pause When faxing, press t o redial the last thr ee numbers called or in ser t a pau se in a f ax number . Cod ed D ial Pr ess to en ter a recipie nt’s c o de for c o ded speed dialin[...]

15 Basic Operation Na vigating the Menu Example: Adju s t the den sity Press [ ▲ ] or [ ▼ ] to highligh t an item, and t hen press [OK]. Press [ ▲ ] or [ ▼ ] to highligh t an item, and t hen press [OK]. Press [ ◄ ] or [ ► ] to adjust t he level, and then press [OK]. (If nece ssar y , press [ ▲ ] or [ ▼ ].) Press [ ] (Menu) to sa ve [...]

16 S witch to Co p y /F ax / Scan Mode S witch to C opy , F ax, or Scan mode  rs t t o use each mode. • If you use t he F a x mode for th e  rst time: F ax setup guide will a ppear on the dis play . Refer t o the on -screen in s tructions and S tar t er Guide t o con gu re the s et tings. • T o set a freque ntly used mo de to the stand[...]

17 Basic Operation T o switch ent ry mode s: <A> Uppercase a lphabetic letters and symbols <a> Lo wer case alphabetic letters and symbols <12> Number s Pr es s [ ] ( T one ) repeat e dly . or 1. P r e s s [ ▲ ] or [ ▼ ] to high ligh t < En try Mode >, and then press [ OK ]. 2. Press [ ▲ ] or [ ▼ ] t o highligh t the [...]

18 Set Da te an d Time If the inc orrect date or time i s printed on faxes or report s, ch ange the dat e and time settings. 1 Press [ ] (Men u ). 2 Press [ ▲ ] or [ ▼ ] to highlight < T imer Settings> , and then press [ OK ]. 3 Press [ ▲ ] or [ ▼ ] to highlight < T ime & Dat e Settings> , and then press [ OK ]. Timer Settin[...]

19 Bas ic Ope ra tion P lac e D oc um ent s Choos e the appr opria te way to plac e docume nts ac co rd ing t o the d ocume nt’ s type. Check a vailable docu ments MF4890dw MF4880dw/MF 477 0n Size (Width X Length ) 8 1 / 2 " ( 2 1 6 m m ) 8 1 / 2 " ( 2 1 6 m m ) 5 1 / 2 " ( 1 4 0 m m ) 5 1 / 2 " ( 1 4 0 m m ) 5 " ( 1 2 7 [...]

20 Pla cing Documents o n the Pla ten Glas s 1 Open the feeder . 2 Place y our document face down. 3 Align the document with the appropriate paper si ze mark s. • If the document does not ma tch an y of the paper size m arks, align the upper lef t edge of your document with the a rrow ma rk . • If the document i s a transparency , place whit e [...]

21 Basic Operation 4 Neatly place the documen ts face up. • Plac e the document under the load li mit guides ( A) . • Make s ure tha t the pap er stack does not exc ee d the load li mit marks (B) . A B 5 Align the document guides tightly t o the width of the document. I M P O R T A N T IMPOR T ANT If the document gu ides are t oo loose or too t[...]

22 Lo ad P ap er Befo re l oadi ng pape r , chec k the paper is the ri gh t type. If y ou load i nap prop ria te pape r re pea ted ly , th is ma y cau se paper j ams. 1 S te p C hec k if th e type o f pape r i s ap propr iat e. Pa per s uch as L e g al, Le tter , Sta teme nt, Executiv e, an d en velopes can be used. For deta il s about t he avai la[...]

23 Basic Operation Loadi ng P aper in th e Pa per Cassette This section describes how to load letter paper in the P ap er Ca ssette. When loading en velopes or paper with a letterhead, see ”L oading En velopes or Paper with a Letterhe ad ” ( → p.25). 1 Lif t the dust co ver . 2 Spread the paper guides a little wider than the paper size. 3 Gen[...]

24 4 Adju st the paper guides tightly to the width and length of the paper . I M P O R T A N T IMPORT ANT If the paper guides ar e too loose or too tight, thi s may r esult i n misfeeds or paper ja ms. 5 Close the dust co ver . 6 Specif y the loaded paper size and type ( → p. 25) . Loadi ng P aper in th e Multi-Purpo se T ra y 1 Spread the paper [...]

25 Basic Operation Loading En v e lopes o r Pa per with a Letterhea d This section describes how to load en velopes and paper with a let te rhead. En velopes Loading Orientat ion Load the paper properly by f o l lowing the in struc tion s below . ABC ABC 1 -sided printing Load the p aper with the p rinted side fa ce up. 2-sided printing (MF 48 90 d[...]

26 Set tin g a Pa per Size and T ype Make s ure tha t the Paper Set ting s mat ch the size and the typ e of the loaded paper . 1 Press [ ] (P aper Settings) . 2 Press [ ▲ ] or [ ▼ ] to highlight < MP T ra y > or < Dra wer 1 > , and then press [O K ] . 3 Press [ ▲ ] or [ ▼ ] to highlight the desired paper size, and then press [ O[...]

27 Basic Operation S witch t o the Quiet Mod e Y ou can switch t o and cancel the Qu iet mode, by pr essing [ ] (Qu iet Mode) . • By default, the Quiet mode is set t o < O > . T o change this setting to < On >, and specif y the time t o switch t o the Quiet mode automatica lly , press [ ] ( Menu)  < Timer Settings >  &l[...]

28 Us e the T oner Sa v er Mode Y ou can set whether or not to c onser ve t oner when copying or faxing. When us ing the T oner Saver mode , the output may no t be clear , as subtle deta ils, s uch as thin li nes and ligh t colors, ma y not be clearly re produc ed. 1 Press [ ] (Men u ). 2 Press [ ▲ ] or [ ▼ ] to highlight <Preferences > ,[...]

29 Mak e a Basic C opy …………………………………………………… 30 Cop y by Saving P aper ………………………………………………… 3 1 Enl arge or Redu ce C opies …………………………………………… 3 1 Adj ust the Image Qua lity for Copy …………………………………… 3 2 Ad ju sting[...]

30 Mak e a Basic C opy 1 Place y our documents ( → p. 1 9). I M P O R T A N T IMPORT ANT If the document gu ides are t oo loose or too tight, thi s may r esult i n misfeeds or paper j ams. 2 Swit ch to the Cop y mode ( → p. 1 6). 3 Enter the desired cop y quantity ( 1 to 99) with the alphanumeric k eys. • Pres s [ ] (C lear ) to delete the en[...]

31 Copy C opy b y Sa ving P aper Y ou can save paper with [ ] (P aper Sav e Copy ) when making a cop y . 1 Place y our documents ( → p. 1 9) 2 Press [ ] (P aper Sav e Copy ). 3 Press [ ▲ ] or [ ▼ ] to highlight the desired dcombination option, and then press [ OK ]. <2 on 1 1 → 2-Sided> * Copy two pages ont o each of both sides of pap[...]

32 A dj ust the Imag e Quality for C op y Relation be tween the de nsity and docume nt type: If < Density > i s set t o < Aut o De nsit y >, < Origina l T ype > wil l b e ch anged to < Te x t >. Ad justing th e densi ty Y ou can make the dens it y brigh ter or darke r than the origin al documents. 1 Place y our documents ( ?[...]

33 Copy Ad justing the sha rpness Y ou can sharpen or sof te n the edges of images by adju s ting the s harpness. 1 Place y our documents ( → p. 1 9). 2 Swit ch to the Cop y mode ( → p. 1 6). 3 Press [ ▲ ] or [ ▼ ] to highlight <Sharpness > , and then press [OK]. 4 Press [ ◄ ] or [ ► ] to ad just the sharpness, and then press [ OK[...]

34 Make Double - Sided Copies (M F48 90 d w/MF 48 8 0d w O nl y) Y ou can make dou ble-sided copies from si ngle-sided documents. When using the MF 4 890 dw , you can al so make dou ble-sided or single-sided copies from double-sided documen ts. 1 Place y our documents ( → p. 1 9). 2 Swit ch to the Cop y mode ( → p. 1 6). 3 Press [ ▲ ] or [ ?[...]

35 Copy C opy Multi ple P ages o nto One Sh eet Y ou can combine m ultiple pages ( t wo or four pages ) ont o one copy s he et. 1 Place y our documents ( → p. 1 9). 2 Swit ch to the Cop y mode ( → p. 1 6). 3 Press [ ▲ ] or [ ▼ ] to highlight <N on 1 > , and then press [OK]. 4 Press [ ▲ ] or [ ▼ ] to highlight <2 on 1 > or &l[...]

36 C opy a Double-S ided ID Ca rd Y ou can make a c opy of a double-sided ID car d ont o single-sided paper . 1 Place an ID on the pla ten glass. • Plac e the card at the c enter of the left edge of the platen g lass, with a 1 / 4” ( 5 mm ) spa ce created. A5 STMT B5 A4 LTR A5 STMT 5mm 5mm A5 STMT B5 A4 LTR A5 STMT 5mm 5mm 2 Swit ch to the Cop [...]

37 Copy Vie w and C anc el Cop y Jobs Y ou can view or cancel c opy jobs while the jobs a re in pr ogress. 1 Press [ ] ( Stat us Monitor /Cancel ). 2 Press [ ▲ ] or [ ▼ ] to highlight <Cop y Job Status> , and then press [ OK ]. 3 View the details of a cop y job or cancel the job. • T o view the details, pres s [ ▲ ] or [ ▼ ]. • T [...]

38 38 Memo[...]

39 Pri nt a Documen t …………………………………………………… 4 0 Enl arge or Red uce a Docu ment ……………………………………… 40 Pri nt a Double-S ided Document ( MF 4890dw/ MF4880dw Only ) …… 4 1 Prin t Multiple Pages on to One Sheet ………………………………… 4 2 Pri nt a Booklet (M F4890dw [...]

40 Pr int a Documen t 1 Make su re that a computer and the machine are c onnec ted properly , and the MF Drivers are installed on the c omputer . 2 Open a document from an application, and then open the Prin t window . 3 Select your printer . 4 Click [P rint ] to start printing. Canceling Print Jobs Pres s [ ] (S top ) t wice. * It is valid when on[...]

41 Print 4 Click [ OK ] to return to the P rint window . 5 Click [ OK ] to start printing. Pr int a Do uble - Sided Documen t (M F48 90 d w/MF 48 8 0d w O nl y) Y ou can print on both si des of paper . 1 Open a document from an application, and then open the Prin t window . 2 Select your print, and then open the Printing P references windo w . 3 Cl[...]

42 Pr int Multiple P ages o nt o One Sheet Y ou can reduce and pri nt 2, 4, 6, 8, 9 , or 1 6 pages of an original documen t onto a s ingle sheet of paper . This fea ture allo ws you to sa ve paper or t o view several pages at onc e. 1 Open a document from an application, and then open the Prin t window . 2 Select your printer , and then open the Pr[...]

43 Print Pr int a Booklet (M F48 90 d w/MF 48 8 0d w O nl y) Y ou can print pages side-by-side , and then fold them to cr eat e a b ooklet. 1 Open a document from an application, and then open the Prin t window . 2 Select your printer , and then open the Printing Preferenc es window . 3 Click the [ Finishing ] tab, selec t [Booklet Prin ting], and [...]

44 Pr int a P oster Y ou can enlar ge a one- page documen t and prin t it on multiple pages. Y ou can then combi ne the print e d pages t o crea te a large poste r . 1 Open a document from an application, and then open the Prin t window . 2 Select your printer , and then open the Printing Preferenc es window . 3 Click [ Page Setup ] tab, and then s[...]

45 Print A dd W ater mar k s to a Pr int out Y ou can add waterm arks, such as “DRAF T ,” t o a do cumen t. 1 Open a document from an application, and then open the Prin t window . 2 Select your printer , and then open the Printing Preferenc es window . 3 Click the [ Page Setup ] tab, and then specify the set tings for wat ermark printing. Sele[...]

46 Vie w and C anc el Prin t Jobs Y ou can view or cancel prin t jobs that are waiti ng or in progr ess. 1 Press [ ] ( Stat us Monitor /Cancel ). 2 Press [ ▲ ] or [ ▼ ] to highlight <Prin t Job S tatus> , and then press [ O K]. 3 View the details of a print job or cancel the job . • Press [ ▲ ] or [ ▼ ] to view the prin t job status[...]

47 47 Fa x This chapt er describ es the bas ic f ax functions. Regist er Numbers in the Addres s Book ……………………………… 48 Regi ste ring Num bers t o One- T ouch Keys …………………………… 48 Regi steri ng Num b ers t o Coded Di ali ng Codes ……………………… 49 Regi ste ring Recipi en ts for Gr oup Di ali n[...]

48 Regist er Numbers in the A ddress Book Y ou can registe r frequently-used nu mbers in the addr ess book . Y ou can registe r numbers t o one-touch keys or c o ded dia ling c o des for c onvenien t dialing. • T o set an address book PIN, pr ess [ ] (Menu )  < Sys t e m S e t ti n gs >  < Restric t TX Function >  < Addres[...]

49 Fa x 7 Press [ ▲ ] or [ ▼ ] to highlight <Name > , and then press [OK]. 8 Enter a name for the destina tion, press [ ▲ ] or [ ▼ ] to highlight <Apply> , and then press [ OK ]. Name (Max 16 char.) CANON <Apply> Entry Mode: A 9 Press [ ▲ ] or [ ▼ ] to highlight <Destina tion > , and then press [OK]. 10 Enter the[...]

50 8 Press [ ▲ ] or [ ▼ ] to highlight <Destina tion > , and then press [OK]. 9 Enter the fax number , press [ ▲ ] or [ ▼ ] to highlight <Apply> , and then press [ OK ]. • Selec t < Set Details > to specif y detailed option s as needed. Destination (Max 40) 0123456789 <Apply> Set Details 10 Press [ ▲ ] or [ ▼ ][...]

51 Fa x 5 Press [ ▲ ] or [ ▼ ] to highlight <Group > , and then press [OK]. Destination Type Fax Group 6 If you selected <One- T ouch> in step 4, press [ ▲ ] or [ ▼ ] to highlight an empty one -touch k ey (0 1 to 04) , and then press [OK]. • If you selected <Coded Dial > in step 4 , proceed t o step 7 . 7 Press [ ▲ ] o[...]

52 Editing an d Deleting Regist ered Destinati ons Y ou can edit or delete destinat ions regi stered in the add ress book. 1 Swit ch to the F ax mode, and then press [ ] (A ddress Book) . 2 Press [ ◄ ] or [ ► ] to highlight < > (Menu ). 3 Press [ ▲ ] or [ ▼ ] to highlight the desired option, and then press [ OK ]. <Edit Address Boo[...]

53 Fa x Selec tin g the Resolu tion Y ou can selec t a resolution th at is a ppropria te for the document. Set a hi gher resol ution for documents that c ontain sma ll text. 1 Place y our documents ( → p. 1 9). 2 Swit ch to the F ax mode ( → p. 1 6). 3 Press [ ▲ ] or [ ▼ ] to highlight <Resolution > , and then press [ O K]. 4 Select t[...]

54 Specifying the Double - Sided Documen t Fo rma t (M F48 90 d w O nl y) Y ou can set the document forma t to sca n double-sided documents autom atical ly . 1 Place y our documents ( → p. 1 9). 2 Swit ch to the F ax mode ( → p. 1 6). 3 Press [ ▲ ] or [ ▼ ] to highlight <2 -Sided Original> , and then press [ O K]. 4 Press [ ▲ ] or [[...]

55 Fa x Send a F a x Enter ing a F ax Number with the Al phan umeric K ey s 1 Place y our documents ( → p. 1 9). I M P O R T A N T IMPORT ANT If the document gu ides are t oo loose or too tight, thi s may r esult i n misfeeds or paper j ams. 2 Swit ch to the F ax mode ( → p. 1 6). 3 Enter the recipient’ s fa x number with the alphanumeric k e[...]

56 Usi ng the One- T ouch K ey s Y ou can easi ly send faxes to a desti nation r e gi s t ered t o a one-touch key . Y ou can send faxes to m ultiple destina tions at onc e, if a group i s register ed to the one-touch k ey . 1 Place y our documents ( → p. 1 9). 2 Swit ch to the F ax mode ( → p. 1 6). 3 Adju st the image qualit y of the document[...]

57 Fa x Searchin g the A ddress Book Y ou can sear ch a name r egister e d t o the address book. 1 Place y our documents ( → p. 1 9). 2 Swit ch to the F ax mode ( → p. 1 6). 3 Adju st the image qualit y of the documents as needed ( → p. 5 2). 4 Press [ ] (A ddress Book) . 5 Press [ ◄ ] or [ ► ] to search for a recipient. CANON 0123456789 [...]

58 Sending a F a x to Multi ple Destinati ons ( Se quential Broadcast) Y ou can send the same document t o multiple r ecipients at onc e. 1 Place y our documents ( → p. 1 9). 2 Swit ch to the F ax mode ( → p. 1 6). 3 Specif y the destinat ion. 4 Press [ ▲ ] or [ ▼ ] to select the desire d method for specifying destinations. <Address Book[...]

59 Fa x 6 Press [ ] (Redial/Pa use ), and then press [ OK ]. • A pause added t o the end of the number i s  xed a t 1 0 seconds. 7 Press [ ] ( Start) . Cal ling a R ecipien t before Sending a F ax In the follo wing cases, fol low the proc edure below t o send f axes : • If you wan t to call a reci pient befor e sending a fax • If the recip[...]

60 Rec eiv e a F ax ( Rec eiv e Mode ) Y our machine pro v ides mu ltiple methods for aut omatically or man ually r e c eiving faxes. Selec t the rec eive mode that best suits you r needs. Do y ou want to use a tele p hone ( voi ce c all )? D o you want to use an answer i ng mac h ine ? D o you want to automatic a ll y receive f axe s ? <Auto &g[...]

61 Fa x Usi ng the Ma chine fo r F ax Only Set the fax receive mode t o < Aut o >. 1 Swit ch to the F ax mode ( → p. 1 6). 2 Press [ ▲ ] or [ ▼ ] to highlight <RX Mode> , and then press [ O K]. 3 Press [ ▲ ] or [ ▼ ] to highlight <Auto > , and then press [ OK ]. RX Mode Auto Fax/Tel Auto Switch Manual Answering Machine W[...]

62 When a F ax or Call Comes In The machine aut omatically det ec ts whether the call i s a fax or voice call after two rings. If the call i s a fax , the mach ine star ts rec eiving the fax. If the call is a voic e call, the mach ine rings u ntil it i s answered or the caller h angs up . Usi ng the A nswer ing Machi ne Set the fax receive mode t o[...]

63 Fa x When a F ax or Call Comes In The machine c ontinuous ly rings i n Manua l mode. Pic k up the rec eiver of the external tele phone to an s wer the ca ll. If the cal l is a fax, you will he ar a beep. See “Receiving F a x es in Manua l Mode, ” to ma nual ly switch t o receive mode . Rec eiving F axes in Ma nual Mode If you hea r a beep wh[...]

64 Rec eiv e a F ax from Memor y If a fax is stored in memory , you can view the sender of the rec eived fax and print or f or war d the fa x. S witching t o Memory Lock Mode 1 Press [ ] (Men u ). 2 Press [ ▲ ] or [ ▼ ] to highlight <S ystem Set tings > , and then press [OK]. 3 Press [ ▲ ] or [ ▼ ] to highlight <C ommunication Mana[...]

65 Fa x Viewin g and Can celi ng Rec eived F ax Documents Y ou can view the sender of the fax s t ored in memor y . Y ou can al so delete un necessary fa xe s or forward them to o ther destina tions. 1 Press [ ] ( Stat us Monitor /Cancel ). 2 Press [ ▲ ] or [ ▼ ] to highlight <F ax Job Status/Histo r y> , and then press [O K ] . 3 Press [[...]

66 Vie w and C ancel a F ax Job Y ou can view or cancel fax jobs that ar e waiting or in pr ogress. 1 Press [ ] ( Stat us Monitor /Cancel ). 2 Press [ ▲ ] or [ ▼ ] to highlight <F ax Job Status/Histo r y> , and then press [O K ] . 3 Press [ ▲ ] or [ ▼ ] to highlight < T X Job Stat us> or <RX Job Stat us> , and then press [[...]

67 Fa x Set tings for Sending F axes Settings Option s Bold: Default settings Details <Register Unit T e lephone Number> <Register Unit Nam e > Registe r your m achine n ame (t he name of c ompany or the u s er ) or a f ax number for the m achine . The name and num ber that you r egister wi ll appea r at the t op of the fax . <Selec [...]

68 Restr icting F a x Sendin g F unctions 1 Press [ ] (Men u ). 2 Press [ ▲ ] or [ ▼ ] to highlight <S ystem Set tings > , and then press [OK]. 3 Press [ ▲ ] or [ ▼ ] to highlight <Restrict TX Function> , and then press [ O K]. 4 Press [ ▲ ] or [ ▼ ] to highlight the desired item, and then press [ OK ]. • See “Set tings [...]

69 Fa x Cha nging F ax R X Settings 1 Press [ ] (Men u ). 2 Press [ ▲ ] or [ ▼ ] to highlight <F ax R X Settings> , and then press [OK]. 3 Press [ ▲ ] or [ ▼ ] to highlight <RX Function Settings> or <RX Print Settings> , and then press [OK]. 4 Press [ ▲ ] or [ ▼ ] to highlight the desired item, and then press [ OK ]. ?[...]

70 Settings Option s Bold: Default settings Details <Reduce R X Size> O On - Reduction Ratio: Aut o , 9 7%, 95 %, 90%, 7 5% - Reduc tion Direction: V er tical/ Horizon tal, Ver t i c a l O n l y Set to scal e images aut omatically so they  t the selected paper size or t o reduce the im age acc ording to the s peci e d ra tio. <RX [...]

71 Fa x Communication Manage ment Settings Settings Option s Bold: Default settings Details < T X Start Spe ed> <RX S t art Spee d> 336 0 0 b ps 14 4 0 0 b p s 9600 bps 720 0 bps 4800 bp s 24 0 0 b p s Change the tra nsm iss ion or rec eiving start spe ed if you have di culty sending or rece iving faxes. <Mem ory L ock Set tings&g[...]

72 72 Memo[...]

73 73 Scan This chapt er describ es the bas ic scan f unctions. Understand t he Scann ing Method …………………………………… 7 4 Scan a Documen t with the Operation Pa nel ………………………… 75 Scann ing a Documen t Us ing a S hor tc ut Key ………………………… 77 Scan a Documen t with the MF T oolbox ………?[...]

74 Un derstan d the Scan ning Meth od Va rious scann ing methods ar e provided. C onnect your com pu ter to com pu ter to th e mac h ine. Bas ic Basic Metho d Method Scan a Documen t with the Operation Pane l ( → p.7 5). Y ou can use the operation panel t o scan an image , and then send the image t o a compute r . Scan a Documen t with the MF T o[...]

75 Scan Scan a Docu ment wi th the Opera tion P anel Y ou can scan a document u sing the Sca n mode. 1 Make su re that a computer and the machine are c onnec ted ( S ee the Sta r ter Gui de). 2 Place y our documents ( → p. 1 9). 3 Swit ch to the Scan mode ( → p. 1 6). 4 Press [ ▲ ] or [ ▼ ] to highlight <C omputer> , and then press [ [...]

76 7 Press [ OK ] to start scanning. When placing your documents in t he feeder Scanning operat ion star ts. When placing your documents on the pla ten glass 1 . T o cont inuous l y scan the documen t, press [ ▲ ] or [ ▼ ] to highl ight < Scan Next Original > , and then press [ OK ]. 2. press [ ▲ ] or [ ▼ ] to hig hligh t < Store a[...]

77 Scan Scann ing a Docu ment U sing a S hortcut K ey Y ou can per form a scan ea sily by r e gi stering desti nation s and frequen tly used settings in shortcut keys i n advanc e. Registering a Shortcut K ey 1 Press [ ] (Men u ). 2 Press [ ▲ ] or [ ▼ ] to highlight <Scan Settings> , and then press [ OK ]. 3 Press [ ▲ ] or [ ▼ ] to hi[...]

78 Performing a Scan Using a Shortcut K ey 1 Make su re that the computer and the machine i s connected (See the Sta r ter Gui de). 2 Place documen ts ( → p. 1 9). 3 Swit ch to the Scan mode ( → p. 1 6). 4 Press [ ] ( Scan> PC 1 ) or [ ] (Scan > PC2 ) into which the desired destina tion is regist ered. When placing your documents in t he [...]

79 Scan 5 When the MF T oolbox appears, clic k the desired scan mode button. [M ai l] • The scan preset for an e-mail a t tach ment i s displa yed. • The scanned document wil l b e attached to a new message in your e-mail application. [O CR ] • The scan preset for the OCR ( Optical Character Re ader) i s displayed. • The scanned document wi[...]

80 Con gur ing Scan Settings U sing th e MF T oolbox This section describes the layout and fe atures of eac h set ting d ialog box of the MF T oolbox. For more deta il s, see [ Scanning ] → [ Using the MF T oo lbox ] in the e-M an ua l. • Set the location of a document t o be sc an ned. • [ Au to M ode ] that detects the sourc e automa tic[...]

81 Scan Set the orienta tion of the document. If you selected PDF as the  le t yp e , you can cre ate a sear chable PDF . Also, y ou can set the com press ion ratio. • Selec t t o specif y the scan settings us ing the scanner d river ( → p.82) . • When [ St ar t ] is cl icked with this c heck box selec t ed, the [ScanGea r MF] dialog box a[...]

82 Scan a Docu ment with th e Scann er Driv er If you use the sca nner driv er window ( ScanGear MF Window ), you can u se various fea tures and scan only the nec essar y part with the preview func tion. 1 Place y our documents ( → p. 1 9). 2 Swit ch to the Scan mode ( → p. 1 6). 3 Press [ ▲ ] or [ ▼ ] to highlight <Remot e Scanner> ,[...]

83 Clea n the Mach ine …………………………………………………… 8 4 Cle aning th e E xteri or and In terior …………………………………… 84 Cl e aning t he Fixi ng Uni t …………………………………………… 85 Cle aning t he Pl ate n Glass a nd Feede r ……………………………… 86 Check a [...]

84 Cl ean the Ma chine Clea n the ex terior a nd int erior of the machine , feeder , and the  xing unit periodically . Clea ning the Ex teri or and Int erio r Clea n the ex te rior and int erior of the machine t o preve nt t oner powder and paper d ust from acc umula ting inside . I M P O R T A N T IMPORT ANT For safety , be sure t o turn OFF th[...]

85 Maintenance and Manageme nt 4 Remov e any t oner or paper debris from the interior of the machine, with a sof t, dry cloth that is clean and lint -free. 5 Insert the toner car tridge. 6 Close the toner c over , and then lower the scanning platform. 7 Reconnect all the cables, and then turn ON the pow er . CA UTIO N （A） （A） When closing t[...]

86 Cl eani ng the P laten Gla ss an d F eeder If a scanned image h as unexpec ted specks, clean the pla ten glas s and feeder . Clean ing the Pla ten Glass 1 T urn OFF the machine and disc onnect all the cables from the machine. 2 Remov e an y documents from the platen glass. 3 Open the feeder . 4 Clean the platen glas s with a sof t, dry cloth. 5 [...]

87 Maintenance and Manageme nt Ch eck and Repla ce T oner C artridges T oner car tridges ar e con suma ble products . When the t oner has a lmost run out, a message appears in the d ispl ay and stre ak s may appe ar on prin ted pages. Check the tone r level, a nd repl ace the t oner car tridge if neces sar y . When the < T oner is nearly out . &[...]

88 Co nserving the T oner to Ex tend th e Life of To n e r C a r t r i d g e s If you redi s tribut e the toner , you may be able t o print for some time un til the toner run s out. 1 Lif t the scanning platform, open the toner co ver , and then remove the toner cartridge. 2 Gently shake the t oner car tridge 5- 6 times to e venly distribute the to[...]

89 Maintenance and Manageme nt 1 Open the operation panel and the toner c ov er , and then remove the toner cartridge. 2 Prepare a new t oner car tridge. • St ore the prot e ctive bag. It is r equir ed when you remo ve the t oner cartridge for prin ter ma int enance or o ther purposes. Shak e the toner cartridge 5- 6 times t o evenly di s tribut [...]

90 3 Insert the toner car tridge. 4 Close the toner c over , and then lower the scanning platform. WA R N I N G Do not dispose of a us ed toner cart ridge in open  ames. This ma y cause the t oner remain ing in side the cartridge to igni te , res ulting in bu rns or a  re . When cleaning up spille d or scattere d toner: If you ac ciden tally [...]

91 Maintenance and Manageme nt Man age Us ing th e Report and L ist F unction s Prin t out repor ts or lists to view c ommunica tion s ta tus, addr ess book informat ion, or set ti ngs, for mon itoring the m achine . 1 Press [ ] (Report) . 2 Press [ ▲ ] or [ ▼ ] to highlight <Prin t Report Lists> , and then press [ OK ]. 3 Press [ ▲ ] o[...]

92 Co n gure Settings U sing th e Remote UI If the machi ne is c onnec t ed to a network , you ca n monit or and con  gure the mac hine from the com puter u sing the Remo te UI. 1 Con  gure the net work settings for the machine ( See the Star ter Guide ) • Set the machi ne used on a TC P /IP net work, and then con nec t the machi n e and[...]

93 Clea r Jam s …………………………………………………………… 94 Cle aring Docu men t Jams i n the F eeder……………………………… 95 Cl e aring Pa p er J ams In side the Mac hine …………………………… 96 Resolve a Di spla yed Message ………………………………………… 1 0 0 Resolv e a n[...]

94 Clear Jams When < Pa per j am. > appears on the di splay , a paper jam ha s occurr ed in the feeder or ins ide the machi n e . T o remove the ja mmed document or paper , follow the in struc tions on the display . Paper jam. Press [ ] to display steps. WA R N I N G When removing jammed documents or paper: Use ca ution to a void paper cuts. [...]

95 Tr o u b l e s h o o t i n g Clea ring Doc ument Jam s in the F eeder Af t er remo ving an y documents plac e d in the f eeder , follow the proc edure below t o remove jamme d docum ents. MF48 90 dw 1 Open the feeder cov er and lif t the lock release lev e r . 2 Remov e any jammed document b y pulling it gently . 3 Hold the green grip, and then [...]

96 MF4880dw /MF4 77 0n 1 Open the feeder co ver . 2 Remov e any jammed document b y pulling it gently . 3 Close the feeder co ver . Clearing Paper Jams Inside t he Machine Follo w the proc edure below t o remove j ammed paper . 1 Ste p Ste p Chec k and remo ve the j ammed pa per ins ide the m achi ne. 1 Lif t the scanning platform, and then open th[...]

97 Tr o u b l e s h o o t i n g 4 Push up the green c olored par t (A ), and then pull the paper exit guide (B ) to op en. (B) (A) 5 Remov e any jammed paper b y pulling it gently . 6 Lif t the paper exit guide, and then  rmly close it. • Ens ure that eac h end of the paper exit guide is c losed. 7 Gently pull any jammed paper do wnward from b[...]

98 CA UTIO N （A） （A） （A） （B） Do not touch the  xing unit (A ). T ouching the  xing unit ( A) may cau se burn s a s it becomes very hot during use. Do not touch the t ransfer roller (B) . T ouching the transfe r rolle r may damag e th e machine. 2 Step Step Chec k and remo ve the j ammed pa per in the pa per cassette . 1 Remov [...]

99 Tr o u b l e s h o o t i n g 3 Ste p Chec k and remo ve th e jammed pa per in the r ear c ove r .  (M F4890dw/ MF4880 dw only ) 1 Open the rear cov er . 2 Remov e any jammed paper b y pulling it gently . 3 Close the rear co ver .[...]

100 Resolv e a Displa y ed Messag e This section describes some of messages relat e d t o the toner , memor y , and paper . For more deta il s about other messages, see [ Tr o u b l e s h o o t i n g ]  [ Onscreen Mes sages ] in the e -Manual . Messa ge Actio n <Prepare toner car tridge.> • The toner cartridge needs to be repl aced soon.[...]

101 Tr o u b l e s h o o t i n g Resolv e an Erro r C ode If an error oc curs, a repor t that c ontains a 3-digit err or code is pri nt e d. Locat e the error code in the table a nd follow the recom mended ac tions t o resolve the problem. Job No. Address Name Start Time Call Length Sheets Result 0123 0123456789 name 01/01 02:07 AM 01'15 1 NG [...]

102 Error Code Cause Action #03 7 The machine’ s memor y is full. Prin t, send, or delete an y do cumen t s stor e d in me mor y . Th e data siz e exceeds the mac hine’ s avai lable memor y . Reduce the da ta resolution or change the  le format t o reduc e the data s ize. #099 A user canc ele d a job tha t is pro c essing t o b e sen t or re[...]

103 Tr o u b l e s h o o t i n g S ymptom Example Ac tion The printed paper has ver t ic al s tr eak s . • V erif y that the appropri at e paper is being u sed ( → p.22). • Prin t a test page with new paper . • If the machi ne is not i n use for a long time after the tone r car tridge has been repl aced, cha nge the < Speci al Mode B >[...]

104 If you cannot solve the problem Resolv e a Pro blem Follo w the procedu res below to r esolve your problem. See [T roubleshooting] in the e- Manual or the Q& A from the support page of the o cial Canon Web site. WA R N I N G If the mac hine makes strange noises or emits smoke or odors: T urn OFF the powe r immedia tely , disc onnec t the[...]

105 Tr o u b l e s h o o t i n g FA Q Fax Q Can I turn o the incoming r ing when receiving a fax ? └ A Y es , but you can turn o t he incoming ring for faxes only when you are using <F ax /T el Auto Switch> mode. To t u r n o  the incomi ng ring for faxes, pres s [ ] (Menu )  < F a x RX Set tings >  < RX Function Se [...]

106 Q How do I use the Scan function when the machine is connected to a computer via a net w ork? └ A Y ou must r egister the machine to t he MF Net work Scan Utility  rst. To r e g i s t e r , 1 . F rom the task tra y on your desk t op, click [ ]. 2. Pl ace a check nex t to the m achine , and then cl ick [ OK ]. Q Can I use the scan function [...]

107 Tr o u b l e s h o o t i n g Q Can I change the folder that the scanned images are sav ed to ? └ A Y es , y ou can change t he folder to sav e t he scanned images when scanning with the MF T oolbox. T o change, 1 . F rom the MF T oolbox screen, click [ Bro wse ]. 2. Locat e a folder to sav e the scanned images, and the n click [ OK ]. Q Can I[...]

108 If a Po wer F ailure Oc curs The machine c annot be use d while the power supp ly is cut OFF . The fax func tion during a power failure : • F axes cannot b e sent or recei ved. • Y ou may not be ab le to make a call with the e xter nal telephon e depending on your t elephone. • Y ou may be ab le to receive a call with th e ex ternal telep[...]

109 Please be sure that the ship ment does not e xc ee d UPS speci cations. Max imum weight = 70 lb. ( 31 . 8 kg) Max imum length = 1 0 8” (2,7 43 mm ) Max imum girth (len gth + 2 x width + 2 x height) = 1 30” (3,302 mm) If your shipm ent exceeds the ab ove limits, pleas e call 1 - 80 0 -O K - Canon for sp ecial shipping inform ation. Pleas [...]

110 CA UTION • Do not ins tall the machine in the foll owing locatio ns. Doing so may result in perso nal injury,  re or e lectr ical shock . – Unstable lo cation – A lo cation subject to excessive vibration s – A lo cation where block the ventilation slots (t oo close to walls, bed, shagg y rug, and other similar object s ) – A damp o[...]

111 Other s WA R N IN G • If you are using a c ardiac pacemaker: This machine ge nerates a low level magnetic  e ld. If you f eel any abnormalities in yo ur body whil e using this machine, please move away from the machine and consult your physician immediatel y . T elephone Equipment When using te lephone e quipment, basic s afet y precaution[...]

112 Users in the U . S.A . Pre- Installatio n Requirement s for Canon F acsimile Equipm ent A. L oca tio n Supply a suit able table, c abinet, or desk fo r the machine. See Chapter 1 1 , “ Appen dix,” for spe ci c dim ensions and wei ght. B. Or der Info rmation 1 . A singl e telephon e line (touch-tone o r rotar y) should be use d. 2. Order [...]

113 DDD (Direc t Distan ce Dial) line -or - IDDD (Internatio nal Direc t Distance Dial) line if yo u communicate overs eas Canon re commends an individual lin e following industr y st andards, i.e., 2,50 0 (t ouch -tone) or 500 (rotary/pulse dial) teleph ones. A de dicated ex tension o a PB X (Private Br anch eX change) unit without “Call Wait[...]

114 • Le nombre d ’ équiv alents sonn erie (REN) de ce produit es t 1 ,0. • Les réparatio ns sur un appareil cer ti é do ivent être faites par une so ciété d’ entretien c anadienne autorisé e par le Gouver nement canadie n et désignée p ar le fournisseur. T oute réparation ou modi cation que p ourrait faire I ’ utilis ateu[...]

115 115 Memo[...]

FT5-4618 (000) XXXXXXXXXX © C ANON INC. 2012 PRINTED IN KOREA CANON INC. 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON MARKETING JAPAN INC. 16-6, Konan 2-chome, Minato-ku, Tokyo 108-8011, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON EUROPA N.V. Bovenkerkerweg, 59-61, 1185 XB Amstelveen, The Nethe[...]