Epson WorkForce 40 Series manual

WorkForce 40 Series Quick Guide Basic Printing Maintaining Your Printer Solving Problems ®[...]

2 Contents Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Basic Printing . . . . . . .[...]

Introductio n 3 Introduction After you have set up your W orkF orce ™ 40 Series as described on the Start Here sheet, turn here to: ■ Load paper ■ Get the basic steps for printing from your computer ■ P er form routine maintenance ■ Solve simple problems F or additional instructions, see the on-screen Epson Information Center by doub le- [...]

4 Loading Paper Loading Paper Y ou can print on a variety of paper ty pes and sizes. F or det ails, see page 6. 1. Open the paper support and pull up the extensions. 2. Open the output tray , pull out the extensions, and flip up the paper stop. 3. Sque eze the edge guide and slide it left. Do not raise the paper stop for legal-size paper.[...]

Loading P aper 5 4. Inse rt paper short edge first (gloss y or printable side up), against the right side. Load letterhead or pre-prin ted paper top edge first. Y o u c an l oa d u p to 10 0 s h ee ts of p la in pa p er, 8 0 s he e ts of Ep so n B ri gh t W h it e P aper or P resentation P aper Matte, or 20 sheets of photo paper . Load other specia[...]

6 Loading Paper Using Special Papers Epson offers a wide array of high quality papers, making it easy to maximize the impact of your presentations, photos, and cr eative projects. Y ou can pur chase genuine Epson ink and paper at Epson S upplies Central SM at www .epson.com/ink3 (U.S. sales) or www .epson.ca (Canadian sales). Y ou can also purchase[...]

Using Special Papers 7 Epson Premium Presentation Paper Matte Borderless 8 × 10 in. S041467 50 Letter (8.5 × 11 in.) S041257 S042180 50 100 Epson Premium Presentation Paper Matte Doubl e-sided Letter (8.5 × 11 in.) S041568 50 Epson Ultra Premium Presentation Paper Matte Letter (8.5 × 11 in.) S041341 50 Epson Photo Quality Self-adhesive Sheets A[...]

8 Basic Printing Basic Printing This section describes the basic steps for printing a document or photo stored on your Wi ndows ® or Macintosh ® computer . F or detailed instru ctions on printing, see the on-scre en Epson Information Center . Before y ou star t, make sur e you ’ ve installed your printer software and connected the printer to yo[...]

Printing in Windows 9 4. On the Main tab , select the basic print settings. Make sure you choose the correct paper Type setting for the paper you ar e using (see page 14 for details). Tip: For quick access to the most common settings, click the Shortcuts tab and select one of the presets. Y ou can create your own pr esets by clicking the Save Setti[...]

10 Basic Printing 10. Click OK or Pr int to start printing. This window appears and shows the progress of your print job. Printing With a Macintosh See one of the sections belo w for your Mac OS ® operating system. Mac OS X 10.5 1. Open a document or photo in an application. 2. Open the Fi le menu and select Print . 3. Select EPSON WorkF orce 40 a[...]

Printing With a Macintosh 11 5. Select the basic page setup options. F or borderless photos, choose a Paper Size setting with a Sheet Fe eder - Borderless option. Note: If the setting you want isn’t shown (for example, Scale ), check for it in your application before printing. 6. Choose Print Settings from the pop-up menu, then select the follo w[...]

12 Basic Printing 9. T o monitor your print job, cl ick the printer icon in the dock. Select your print job, then select an option to cancel, pa use, or resume printing, if necessary . Mac OS X 10.3 to 10.4 1. Open a document or photo in an application. 2. Select Page Setu p from the F ile menu. Select the follo wing settings: F or borderless print[...]

Printing With a Macintosh 13 4. Select Print fr om the File menu. Y ou see a windo w like this one: 5. Choose Print Settings from the pop-up menu and select the follo wing settings as necessary : Note: In certain programs, you may need to select Advanced before you can select Print Settings . For more information about printer settings, click the ?[...]

14 Basic Printing 9. T o monitor the progr ess of your print job, click the printer icon in the dock (or click the Print Center icon and double-c lick WorkF orce 40 on the next screen). Selecting the Correct Paper Type Sele ct the correct Type (see page 9) or Media Type (see page 11 or page 13) setting in your printer software. This tell s the prin[...]

Maintain ing Your Printer 15 Maintaining Your Printer F ollow the instructions in this chapter for checking and cleaning the print head nozzles and replacing ink cartridges. T o al ign the print head, if necessary , see your on-screen Epson Information Center . Caution: To keep your printer looking like new, don’t pl ace anything on top of the co[...]

16 Maintaining Your Printer 4. Check the nozzle check pattern that prints to see if there are gaps in the lines. 5. If there are no gaps, the print head is clean. If there are gaps or the pattern is faint, clean the print head as described in the next section. Cleaning the Print Head If print quality has declined and the nozzle check pattern indica[...]

Checking the Ink Cartridge Status 17 Checking the Ink Cartridge Status When the ink light starts fl ashing, on e or more cartridges are low on ink. Y ou can continue printing until a cartridge needs replacement. When the ink light stays on, you need to re place the cartridge(s). Caution: Y ou canno t print when an ink cartridge is expended even if [...]

18 Maintaining Your Printer Purchasing Ink Cartridges Y ou can purchase genuine Epson ink and paper at E pson Supplies Central at www .epson.com/ink3 (U.S. sales) or www .epson.ca (Canadian sales). Y ou can also purchase supplies from an E pson author ized reseller . T o find the nearest one, call 800-GO-EPSON (800 -463-7766). Us e the following li[...]

Replacing Ink Cartridges 19 Replacing Ink Cartridges Make sure y ou have a new ink car tridge before y ou begin . Y ou must install new cartridges immediat ely after remo ving the old ones. Caution: Do not open ink cartridge packages until you are ready to install the ink. Cartridges are vacuum packed to maintain reliability . 1. T urn on the print[...]

20 Maintaining Your Printer ■ If a cartridge is low or expended, the print head moves to the position to indicate which cartridge should be replaced. P ress the ink button again to see if more cartridges are low or e x p ended. If not, the print head moves to the replacement positi on on the right. ■ If no cartridges are low or expended, the pr[...]

Replacing Ink Cartridges 21 4. Open the cartridge cov er . 5. Squeeze the tab on the cartridge and lift it straight up to remove it. Dispose of it carefully . D o not take the used car tridge apart or try to refill it. Warning: If ink gets on your hands, wash them thoroughly with soap and water . If ink gets into your eyes, flush them immediately w[...]

22 Maintaining Your Printer 6. Before opening the new cartridge package, shake it four or five times. (Do not shake a cartridge after opening the package; ink may leak.) 7. Remo ve the car tridge from the package. Caution: Do not touch the green chip on the front of the cartridge. This can damage the ink cartridge. 8. Remo ve the yellow tape from t[...]

Replacing Ink Cartridges 23 10. Once you replace all the necessary cartridges, close the cartridge cover and push it down until it clicks into place. 11. Close the printer cover . 12. P ress the ink but ton to begin c harging the ink. This takes about 2 1/2 minutes. When the power light stops flashing and remains on, ink charging is finished. Cauti[...]

24 Solving Problems Solving Problems If you have a problem with your printer , check the lights on the cont r ol panel to diagnose the cause. Y ou can also check “P roblems and Solutions ” on page 26 for basic troubleshooting suggestions, or double-click the Epson Information Center icon on y our computer desktop for more detailed help. Checkin[...]

Checking the Status Lights 25 Check the table below for explanations of the printing status ligh ts. F or information about the network status lights, see the Network Installation Guide or the on-screen Epson Information Center . Light status Problem and solution on The printer is turned on. flashing slowly (no other lights are on) The printer is i[...]

26 Solving Problems Problems and Solutions Check the solutions below if you ’ re having trouble using your printer . Printing Problems ■ Make sure the W orkF orce 40 Se ries is se lected as the default printer in your application program. ■ F or USB printing, make sure the USB cable is connected securely at both ends. F or network printing, s[...]

Problems and Solutions 27 Print Quality Problems If you have any problems with the print quality , tr y these solutions: ■ Load the paper printable side up (usually the whiter , brighter , or glossy side). ■ Make sur e your paper isn ’ t damp or curled. ■ U se a support sheet with special paper or load your paper one sheet at a time. Remo v[...]

28 Solving Problems Where To Get Help Epson Technical Support Int ern et Su ppo rt Visit E pson ’ s support website at epson.com/support and select your product for solutions to common problems. Y ou can download drivers and documentation, get F AQs and troubleshooting advice, or e-mail E pson with your questions. S peak to a Support R epresenta [...]

Notices 29 Notices Important Safety Instructions Before using your WorkForce 40 Series, read and follow these safety instructions: ■ Be sure to follow all wa rnings and instructions marked on the printer. ■ Use only the type of power source indicated on the printer label. ■ Use only the power cord that comes with th e printer. Use of another [...]

30 Notices ■ Place the printer on a flat, stable surf ace that extends beyond its base in all directions . It will not operate properly if it is tilted or at an angle. ■ Do not spill liquid on the printer o r use it with wet hands. ■ Except as specifically explained in your documentation, do not disassemble, modify, or attempt to service the [...]

FCC Compliance Statement 31 FCC Compliance Statement For United States Users This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rule s. These limits are designed to provide reasonable protection against harmful interf erence in a residential installation. This equipment ge[...]

32 Notices Declaration of Conformity According to 47CFR, Part 2 and 15 for: Cla ss B Personal Computers and Periph erals; and/or CPU Boards and Power Supplies used with Class B Personal Computers: We: Epson America, Inc. Located at: MS 3-13 3840 Kilroy Airport Way Long Beach, CA 90806 Telephone: (562) 290-5254 Declare under sole responsibility that[...]

Epson America, Inc., Limited Warranty 33 Epson America, Inc., Limited Warranty What Is Covered: Epson America, Inc. (“Epson”) warra nts to the original retail purchaser that the Epson printer covered by this limi ted warranty statement, if purchased and operated only in the United States or Canada, will be free from defects in workmanship and m[...]

34 Notices with non-Epson products, or service other th an by an Epson Authorized Servicer. If a claimed defect cannot be identified or reproduced, you will be held responsible for the costs incurred. THE WARRANTY AND REMEDY PROVIDED ABOVE ARE EXCLUSIVE AND IN LIEU OF ALL OTHER EXPRESS OR IM PLIE D WARRANTIES INCLUDING, BUT NOT LIMITED TO, THE IMPL[...]

Copyright Notice 35 Copyright Notice All rights reserved. No part of th is publicatio n may be repr oduced, stored in a retrieval system, or transmitted in any form or by any means, elec tronic, mechanical, photocopying, recording, or otherwise, without the prior wr itten permission of Seiko Epson Corporation. The information contained herein is de[...]

CPD-25623R1 Printed in XXXXXX[...]