HP (Hewlett-Packard) 420 manual

HP Jornada 420 Palm-size PC User’s Guide Part num ber F1255-90002 Printed in Singapore Edition 1[...]

ii Hewl ett-P ackard Jo rn ada 420 P alm-si z e PC Copy right notice This manual and any examples contained her ein are provided “as is” and a re subject to change witho ut notice. He wlett-Packa rd Compa ny makes no warra nty of a ny kind wi th regard to th is manual, including, but not limited to, the implied warranties of merchantabilit y an[...]

Table of C ontents iii T able of Content s Chapter 1 Welcome .................................................... 1 Tak ing inventory............................................................... 1 Using the m anual ............................................................. 2 Using HP Jornada’s built-in program s .............................[...]

iv Hewl ett-P ackard Jornada 420 Pal m-siz e P C Sy nchronizing mess ages ............................................... 57 Using W i ndows CE Inbox T ransfer ................................ 58 Sending and receiving m ess ages using a dial-u p connection...................................................................... 59 Setting up an Ethern[...]

Chapter1 | W el com e | 1 1 We l c o m e The Hewlett-Pac kard Jornada 420 Palm-size PC (P/PC) is a mobile computer running the Mic rosoft® Windows® CE operating sy stem. It allows you to stor e your business and personal information, manage y our appointments and contacts, and check e-mail w hile on the road. It then allows you to upload updated [...]

2 Hewlett-P ackard Jornada 420 Pal m-siz e P C • Desktop So ftware for M icroso ft Windo ws CE compact disk— Contains Microsoft Windows CE Serv ices, plus software and system updates for both t he HP Jornada and deskt op PC • HP Jornada compac t disk—Programs t hat can be loaded onto the HP Jor nada • Docume ntatio n pack—This Us er’s[...]

Chapter1 | W el com e | 3 from LandWare. Also explains how to bac k up and restore data, and how to customize t he HP Jornada. • Chapter 8, Troubleshooting—Cont ains tips and proced ures to follow when things do not w ork quite as you expected, and explains how to r eset the HP Jornada. • Chapter 9 , Warran t y, support, a nd service —Expla[...]

4 Hewlett-P ackard Jornada 420 Pal m-siz e P C • Voice Rec order—Rec ords reminder s or vital inf ormation when there is no time to type . The dedicate d Record butto n allows you to record messages with one hand. • Channels—Downloads Web infor mation to the HP Jor nada so that it c an be viewed off line. • Connections—Sets up connectio[...]

Chapter1 | W el com e | 5 Inform ation So urce Programs This User ’s Guide. –or– Online Help on your P/PC. Tap Start and then Help . Synchronizing and exchangi ng file s with a desktop PC (including information on conne cting whi l e traveling ) This User’s G uide. –or– Online Help on your P/PC. Tap Start and then Help . –or– Window[...]

6 Hewlett-P ackard Jornada 420 Pal m-siz e P C download the User’s G uide to your desktop PC and view it using the Adobe™ Acrobat Read er, available from t he Adobe Web site at www.a d obe . com. Registering the HP Jornada To register the HP Jor nada, go to www.hp.c om/jornada. Underst anding conv entions This User’s Guide inc ludes visual cu[...]

Chapter2 | Setting up | 7 2 Setting up This chapter includes instru ctions to help you: • identify hardwar e features • set up the HP Jo rnada for the fi rst time • manage battery power • care for th e HP Jorn a da[...]

8 Hewlett-P ackard Jornada 420 Pal m-siz e P C Identify ing the hardw are features The views below introduc e you to the connec tors, port s, and other features of the H P Jornada. Front vi ew of the HP J ornada 1. AC Charging LED —When connected to AC power, this LED g lows wit h one of two c olors: • Amber—I ndicate s that the b attery is c[...]

Chapter2 | Setting up | 9 5. Record bu tto n —Starts the Voi ce Recorder. W hen held, turns on the P/PC when it is off, and records until the button is released. 6. Action butto n—Pressing this button sel ects the highlighted item. Rock ing this button allows you to scroll (also referred to as Up/Do wn control ) . 7. Exit button—Exits dialog [...]

10 Hewlett-P ackard Jornada 420 Pal m-siz e P C Back view of t h e H P Jornada 15. CompactFlash Type I and II C ard slot—Enables you to add memory or use ac cessories on CompactFlash C ards. (For a li st of re co mmen ded acce s sory cards , go to the Hewlett-Packar d Web site at www.hp.com/jor nada.) 16. Stylus—Use t he stylus as a mouse subst[...]

Chapter2 | Setting up | 11 Setting up for the first time As part of the setup p rocess, you: • install the batt ery • connect the AC a da pter • start th e HP Jornada • complete th e Windows CE Welc ome Wizard Follow the steps desc ribed below in the order they are presented. Installing the battery The ba tte ry powers th e HP Jorn ada when[...]

12 Hewlett-P ackard Jornada 420 Pal m-siz e P C This view of the left side of the HP Jornad a shows how to insert the battery. To install the battery 1. Release the bat tery door by pushing the stylus into th e small hole above the door . Then, slide the door down and off. 2. Slide the battery in to the batte ry slot. I f the batte ry do es not sli[...]

Chapter2 | Setting up | 13 The recharg eable backup battery is a permanent part of t he HP Jornada, so y ou do not need to install or replace it . The backup batter y is charged automatic ally when the P/PC is conne cted to AC powe r. Make s ure you co nnect to AC power to ch arge as s oon a s you see a backup batt ery low war ning. Do NOT replace [...]

14 Hewlett-P ackard Jornada 420 Pal m-siz e P C Back view of t h e cra dle. 1. DC jack —Connects the P/PC to AC power, which also c harges both the main and back up batteries. 2. Serial port (RS -232C)—Connects the H P Jornada to your desktop PC to tr ansfer files or to synchronize dat a. (For more informati on, see “Co nnecting for the first[...]

Chapter2 | Setting up | 15 The AC adapter include s three parts: the pow er cable, the adapter, and the DC cable. To connect to AC power 1. Plug t he DC cable int o the back of the cradle. 2. Connect the DC cab le to the AC a dapter. 3. Connect the po wer cabl e to the AC ada pter. 4. Plug the powe r cable i nto an AC po wer outle t. 5. Put the H P[...]

16 Hewlett-P ackard Jornada 420 Pal m-siz e P C Managing battery pow er Because the data and files y ou save on the HP Jor nada are stored in RAM, it is extremely important that you maintain a continuous power supply t o the HP Jornada at all times. If t he HP Jornada runs out of pow er, all information you have entered is lost. Although the Window[...]

Chapter2 | Setting up | 17 3. Sele ct your prefe rences . For more inform ation, read the followi ng paragraphs, o r tap the Help button. 4. Tap OK to save t he changes and ex it, or tap t he Close button ( X in the upper right c orner) to abandon the change s. Status tab The Status tab displays the status of the main and backup batteri es. Status [...]

18 Hewlett-P ackard Jornada 420 Pal m-siz e P C Power tab The Power tab lets you customize how and when y our P/PC suspends operation to help maximize bat tery life: • Touch screen to power On —S elect this op tion to allow your P/PC to aw ake from suspend mode w hen you tap the sc reen or hard icon panel. • Suspend while on battery power —[...]

Chapter2 | Setting up | 19 Dimmi ng tab The Dimming tab lets you control back light dimming to help conse rve batte ry power: • Automatically dim wh ile on Battery Power —To conserve battery powe r, select thi s option to automati cally dim the backlight after a period of continuous idle time while running on battery power. Selec t the amount o[...]

20 Hewlett-P ackard Jornada 420 Pal m-siz e P C • Set the display t o dim automatically after a shor t time. To set dimming: from the Start menu, tap Settings , tap Power , and then tap the Dimming tab. • Minimize brightness and use contrast to incr ease readability. To set brightness and c ontrast: from the Start menu, tap HP settings . For mo[...]

Chapter3 | Learning the basics | 21 3 Learning the basics This cha pter descri bes th e foll o wing: • turning the H P Jornada on and off • using a nd reconf iguring the hard ico ns • working w ith the Start menu, taskbar , command bar, and online help • adjusting sett ings, such as volume and the world c lock • using shortcuts to help y [...]

22 Hewlett-P ackard Jornada 420 Pal m-siz e P C power. (For more infor mation on auto-suspend and tips for conse rving batte ry power, s ee “Ma naging ba ttery powe r” o n page 15.) Using the hard icons To launch Contacts, Calendar, Task s, or OmniSolve, tap the appropriate icon at the bottom of the display. If you double-tap the icon, the E di[...]

Chapter3 | Learning the basics | 23 Using the A ctive Desktop You can use the Active Deskto p ™ to display important information, such as today ’s appointments and tasks. You can also display channel informat ion, such as stock quotes. For more information, see “D isplaying mobile desktop c omponents” on page 54. To select the type of infor[...]

24 Hewlett-P ackard Jornada 420 Pal m-siz e P C Using the St art Menu and t askbar Use the Start menu on the taskbar to switch programs, display settings, find information, and view H elp for the current program.[...]

Chapter3 | Learning the basics | 25 On the taskbar, y ou can also do the following. You can change what y ou see on the Start menu and taskbar by tapping Start , Settings, and then Taskbar . Using the command bar The command bar at the top of th e P/PC screen includes both menu names and toolbar buttons. You can decide whic h you want to displ ay. [...]

26 Hewlett-P ackard Jornada 420 Pal m-siz e P C on the screen. For mor e information, see “Creating notes and drawings“ on pag e 79. You can enter information in any pr ogram on your P/PC by typing with th e soft ke yboard o r writing us ing characte r recognition. First select the input method you want to use in your P/PC’s input panel. Tap [...]

Chapter3 | Learning the basics | 27 • To ente r a carria ge return, s wipe the keyboa rd from top to bottom. • To enter the char acter in uppercase, star ting on a key, swipe up. Using character recognition You ca n use th e chara cter reco gnitio n software , CIC® Jot™, to write. T ap the Input Method ar row and select Jot Character Recogni[...]

28 Hewlett-P ackard Jornada 420 Pal m-siz e P C Drag y our stylus across the panel horizontally fr om right to left to de lete a chara cte r. Drag from left to right to type a space. As you type or write, y our P/PC anticipates the word you are writing and displays it abov e the input panel. When you tap the displayed w ord, it is inserted int o yo[...]

Chapter3 | Learning the basics | 29 View ing information Most progr ams provide a list view , showing the items or files you have a l ready cre a ted in th at program . You can displa y th e lis t in the manner that is most helpful for you. You can sort the list on a part icular column by tapping the column heading. In Calendar, Contact s, and Task[...]

30 Hewlett-P ackard Jornada 420 Pal m-siz e P C • Power , to maximize batt ery life. • System , to adjust memory allocation betw een storage memor y and program memor y. • Password , to limit access to your P/PC. • Volume & Sounds , to customize or turn off sounds. • World Cloc k , to set the date and time fo r your locati on and a se[...]

Chapter3 | Learning the basics | 31 Using HP settings Use HP setting s to adjust screen brig htness and contrast, speaker volume, your passw ord, and password prot ection. You can also display syst em information such as memory status and remai ning ba tte ry power. Setting brightness, contrast, and volum e You can adjust the sc reen brightness and[...]

32 Hewlett-P ackard Jornada 420 Pal m-siz e P C Settings tab 3. When you are done w ith changes, tap t he Save button. 4. You can sav e your prefer red settings to one of t hree profiles: Indoors , Outdoors , or Low Power . Choose one of these, either by tapping the radio but ton or by pressing the Action button. 5. The profile name c hanges to a t[...]

Chapter3 | Learning the basics | 33 Save dialo g You can switch to the Volume & Sounds control panel by tapping the Spe aker butto n. V iewing battery status The Settings tab dis plays the remai ning ba ttery capaci ty o n a status bar at t he bottom of the window . You can also view power status on the Power c ontrol panel. To switch to the Po[...]

34 Hewlett-P ackard Jornada 420 Pal m-siz e P C View ing memory status The Memory tab displays t otal and available (free) St orage and Program memor y. Memor y tab To adjust how memory is allocated between storage and programs 1. Switch to the System control panel by tapping the Windows button nex t to the memory st atus display. 2. Tap the Mem or[...]

Chapter3 | Learning the basics | 35 Setting a p assword and delay timer You can protec t the HP Jor nada by setting a passw ord. You can also choose to be prompted t o enter the passwor d each time you turn on the P/PC. Password tab To set your password and an optional pass w ord delay timer 1. Tap the Start button, and then tap HP settings . –or[...]

36 Hewlett-P ackard Jornada 420 Pal m-siz e P C 6. Press th e Action button or tap the OK button to exit and save all changes. –or– Press the Exit button or tap the Close button to exit this window and abandon all ch anges. 7. If you enabled passwor d protection at power –on, the Activate password protection radio buttons become active. The d[...]

Chapter3 | Learning the basics | 37 • Press the Exit button to exit dialog windows. • Reconfigure t he hard icons so that they start the applications that you use most often. To do this, tap Settings from the Start menu, tap Buttons , tap the Program tab, and then follow the dir ections on the c ontrol panel. • Use the AC ada pter to plug the[...]

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Chapter4 | Connecting to a desktop PC | 39 4 Connecting to a desktop PC This cha pter descri bes h o w to: • install Windows CE Services • establish a partnership bet ween the HP Jornada and y our desktop PC • use Windows CE Services t o browse the c ontents of the H P Jornada • synchronize dat a, e-mail messages, and channels • transfer [...]

40 Hewlett-P ackard Jornada 420 Pal m-siz e P C Outlook (Inbox sy nchronization with Outlook Express is not currentl y s upported), Microso ft Schedul e+, or Mi crosoft Exchange o n your de sktop com p u ter. • Synchr onize Voice Record er and Note Taker documents between your P/PC and desktop c omputer. Your files are autom a ticall y converte d[...]

Chapter4 | Connecting to a desktop PC | 41 • Ethernet Components—Net work d rivers for your Windows CE. • Microsoft Pock et Streets—A maps-and-nav igation program for Windows CE. • Windows 95 infrared dr ivers version 2.0—A llow you to install an infrared port on a desk top PC. • Windows 95 Dial-Up Netw orking version 1.2 upg rade— [...]

42 Hewlett-P ackard Jornada 420 Pal m-siz e P C • VGA or higher resolution gr aphics card (S VGA 256-color recom mende d) To install Windows CE Services 1. If you want to upg rade to Microsoft Outlook 98, install it first. 2. Insert t he Desktop Software for Microsoft Windows CE compact disk in to the CD-ROM drive o n your desktop PC. 3. The Wind[...]

Chapter4 | Connecting to a desktop PC | 43 If you do not have a 9-pin serial port on your desk top PC, or if the port is in use by anot her device, such as a pr inter or modem, you may need to obtain an adapter from y our computer manufacturer. To connect the HP Jornada to your desktop PC 1. Insert t he 9-pin end of the sync c able into a serial po[...]

44 Hewlett-P ackard Jornada 420 Pal m-siz e P C You can establish partnerships betw een the HP Jornada and up to two desktop PCs (for ex ample, your home PC and your office PC). A single desktop PC can part ner with any number of H/PCs or P/PCs. This is useful if you have more than one computer running Windows CE, or if several people share a singl[...]

Chapter4 | Connecting to a desktop PC | 45 To change the t ype of items that are sy nchronized after y ou have co mplete d the wiza rd, sele ct the HP Jo rnada i co n in the Mobile Devices folder and then click ActiveSync Options on the Tools menu. Also, regar dless of the opt ions you choose while c ompleting the Wizard, you can also sy nchronize [...]

46 Hewlett-P ackard Jornada 420 Pal m-siz e P C Communications P r opert ies, PC Connect ion t ab • Verify that the sync cable fr om the HP Jorn ada is connected to the port li s ted on the Communi catio ns tab of the Window s CE Service s Propertie s dial og box (th is is th e port you sele cted when setting up Windows CE Serv ices). If these st[...]

Chapter4 | Connecting to a desktop PC | 47 Connecting and disconnecting After you have established a partner ship, you can set Windows CE Serv ices to automatically det ect the HP Jornada and establish a connection w henever you connect the sync cable. Using the COM po rt on your deskto p PC is the ea s iest way fo r you to connect, unless you use [...]

48 Hewlett-P ackard Jornada 420 Pal m-siz e P C Connecting by infrared You can use the infrared port on the HP Jornada to connect to a desktop or notebook PC that is r unning Windows 95 (or later). Once connected, y ou can transfer files and synchr onize data and e-mail messages just as if y ou had connected using the sy nc cable. Line up the IR po[...]

Chapter4 | Connecting to a desktop PC | 49 5. In the Mobile Devic es window, click Communicat ions on the File menu. 6. Under Port , select the infrar ed port you installed when you set up the infrared device. –or– Click New to install the port. (If y ou install a new port, you may need to reinstall Window s CE Serv ices.) To configure the HP J[...]

50 Hewlett-P ackard Jornada 420 Pal m-siz e P C If you choose Br owse, the HP Jor nada is connected as a “g uest.” As a guest, y ou can view files and folders on t he HP Jornada, transfer files and folder s, and manually back up or r estore. However, you c annot synchronize data or automatically back up and restore data. If you choose R estore,[...]

Chapter4 | Connecting to a desktop PC | 51 can also synchr onize messages in the HP Jor nada Inbox with Micros oft Outlo o k or Micro soft Excha n ge on yo ur desktop PC, and download channels. You can set ActiveSync either to synchronize automatically each time you connect the HP Jornada to your desktop PC, or to synchronize c ontinuously whenever[...]

52 Hewlett-P ackard Jornada 420 Pal m-siz e P C When No te Taker file s are copi e d to the des kto p computer, they are conver ted to .doc files and c an be opened in Microsoft Word. When Microsoft Word (.doc) files are copied t o the P/PC, t hey are converted to No te Taker (.pwi) fi les and ca n be open e d in Note Taker. Not al l data and fo rm[...]

Chapter4 | Connecting to a desktop PC | 53 To set a default option for conflict resolution 1. Open t he Mobile Devices window , and then select the P/PC icon. 2. On t he Tools menu, click ActiveSyn c Options . 3. On t he General tab of the ActiveSync Option s dialog box, cl ick Advanced . 4. Selec t the option y ou prefer to r esolve conflict s. Us[...]

54 Hewlett-P ackard Jornada 420 Pal m-siz e P C Synchronizing channel information Channel information can be synchr onized as part of the general synchronizat ion process described abov e. In the Mobile Devices window of Windows CE Ser vices, click Tool s , ActiveSync Optio ns , then select Channel Item . During sy nchronization, channel informatio[...]

Chapter4 | Connecting to a desktop PC | 55 T ransferring files You can copy files betw een the HP Jornada and deskt op PC by dragg ing icons to or fr om the HP Jornad a icon in the Mobile Devices window or by using the Cut , Copy , and Paste commands on the Edit menu. Printing If you want hard copies of files on your P/PC, y ou must transfer them t[...]

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Chapter5 | Sending and receivi ng e-m ail | 57 5 Sending and receiving e-mail With Inbox, you can keep in touc h with your office, home, and clients by sending and receiving e-mail messages in any of these ways: • synchronize messag es with Microsoft Exchange or Microsoft Outlook on your desktop computer • transfer indiv idual messages using Wi[...]

58 Hewlett-P ackard Jornada 420 Pal m-siz e P C computer, click Tools , ActiveSync Options , select Message , and then clic k OK . After y ou have enabled message synchronizat ion, you can set message synchr onization options by closing the dialog box and then reopening it. Select Message and then clic k Optio ns . Using Window s CE Inbox T ransfer[...]

Chapter5 | Sending and receivi ng e-m ail | 59 Sending and receiv ing messages using a dial-up connection If you want e-mail servic e, you need: • a modem • a PPP (Point-to-Point Protoco l ) or SLIP (Serial Line Internet Protoc ol) account to an Int ernet serv ice provid er (ISP) • a dial-up connection set up on the HP Jor nada • access to [...]

60 Hewlett-P ackard Jornada 420 Pal m-siz e P C The following figur e depicts how the connec tion is made. Connecting to the Internet Installing and configuring a modem The HP Jornada 420 support s CompactFlash Card modems. Follo w the ma nufacture r’s instru cti ons i ncluded wi th the CompactFlash Card modem to install and configure it for use [...]

Chapter5 | Sending and receivi ng e-m ail | 61 • your e-mail passwor d (this may be the same as the passw ord for your I SP account) • the POP3 host name of your ISP • the SMTP host name of your ISP (if required by your ISP) Setting up a dial-up connection to your ISP After you have established an account with an ISP, you can set up a connect[...]

62 Hewlett-P ackard Jornada 420 Pal m-siz e P C To connect to your ISP 1. Plug your modem’s phone c ord into a standard phone jack. 2. To use your new connection, double-tap the new ic on in the Connect ion folder (or selec t the new ic on from the Start/Programs/Communication menu). 3. Fill in the r equested information before you dial. After yo[...]

Chapter5 | Sending and receivi ng e-m ail | 63 Using Inbox In Inbox on your P/PC, tap Compose , Opt ions , the Services tab, and then the Add button. A setup wizard wa l ks you through the steps. To download your message s from the server 1. Tap Service , and select the connection you want to use. 2. Tap Connect to start downloading. The mail that [...]

64 Hewlett-P ackard Jornada 420 Pal m-siz e P C Receiving messages When you receive a messag e, double-tap it to open it. When you connect to your Internet mail service, by default Inbox downloads only the fir st 100 lines of each new messag e to the Inbox folder. No mail att achments are down loaded. When you synchronize w ith your desktop compute[...]

Chapter5 | Sending and receivi ng e-m ail | 65 You specify your dow nloading preferences wh en you set up the service or selec t your synchronization options. You c an change them at any t ime. To change Inbox deliv ery options for mail sy nchronization, in the Mobile Devices window on y our desktop computer, select your P/PC icon, click Tools, and[...]

66 Hewlett-P ackard Jornada 420 Pal m-siz e P C Sending messages To compose a new message, t ap the New Message button on the toolbar. You can ent er an e-mail address in the To box, or yo u can select a name fr om the Address Book . All e-mail addresses entered in the e-mail f ields in Contacts app ear in the Addr ess Book. To send your message, t[...]

Chapter5 | Sending and receivi ng e-m ail | 67 Sending and receiv ing CompuServ e e-mail If you are a m embe r of Com puServe , you ca n use I nbox to recei ve your CompuServe e-mail on the H P Jornada. To do this, you need to • Use the Web brow ser and Internet ac count on your deskt op PC (partner) to go to the CompuServe Web si te at www.csi. [...]

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Chapter6 | Stay ing Organized | 69 6 S t aying Organized The Hewlett-Pac kard Jornada 420 comes wit h programs designed to help you stay org anized. You can manage your contacts, task s, and calendar while you are aw ay from your office. When you return, you can sy nchronize the HP Jorn ada with your desk top or notebook PC to ensure that the datab[...]

70 Hewlett-P ackard Jornada 420 Pal m-siz e P C Scheduling meetings and appointment s Use Calendar to schedule appointments, meetings, and other events. Chec k your ap pointments in one of sev eral views (D ay, Week, Month, Year, and Agenda). Sw itch among the views by tapping the corr esponding command bar button. You can displ ay today’s appo i[...]

Chapter6 | Stay ing Organized | 71 If you need to sc hedule a meeting w ith people who use O utlook, Pocket Outlook , or Schedule+, you c an use Calendar to schedule the meeting. When attendees receiv e a meeting request, they can accept or decline the meet ing. If they accept, t he meeting is automatically added to their schedule. In addition, the[...]

72 Hewlett-P ackard Jornada 420 Pal m-siz e P C Inbox automatically creates a meeting request and sends it to the attendees the next time you connect to your mail server or synchronize w ith your desktop computer. Your P/PC reminds you about your appointments and meetings by sounding an alarm, flashing the notific ation light, or displaying a messa[...]

Chapter6 | Stay ing Organized | 73 Keeping a to-do list Use Tasks to keep trac k of what you have to do. Ov erdue tasks are displaye d in red. Enter the det ails for a task on the t ask card. You c an assign a task to a categ ory, and if you associate a date with a task, you can set a reminder for it.[...]

74 Hewlett-P ackard Jornada 420 Pal m-siz e P C All active t asks (tasks that have a start date befor e the current date and are not mark ed completed) are displayed in the Activ e Tasks box in the A genda view of Calendar . Display your ac tive tasks on the Ac tive Desktop. For more informati on, see “Us ing the Active De sktop” on page 23. Re[...]

Chapter6 | Stay ing Organized | 75 Playing a recording To Do this Play Press the Acti on button. Pause/resume Press the Act ion button. Stop Press the Exit butto n (returns to the begin ning of th e recordi ng). Play all Press the Acti on button twi ce (plays all messages in the list ). Navigating To Do this Fast-forward, w hile playing Pres s and [...]

76 Hewlett-P ackard Jornada 420 Pal m-siz e P C To skip pa rt of a reco rding, mo ve the s lider to any pla ce in the recordi n g before you pla y i t. Adjusting memory If your P/ PC runs ou t o f mem o ry while recordin g, you he ar several beeps and see an out-of-memor y message on your sc reen. You can adjust the allocation of memory on y our P/[...]

Chapter6 | Stay ing Organized | 77 Choosing a recording format Voice Re corder us es a co dec call ed Mob ile Vo ice to co mpress files , making them 25 t imes smaller than the orig inal size. This enab l es you to store more re cordings , altho ugh the s ound qu ality is less than optimal. For th e best sound quality, use the PCM format. These f i[...]

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Chapter7 | Getting down to busi n ess | 79 7 Getting down to business The Hewlett-Pac kard Jornada 420 can help you st ay productive and be efficient, ev en when you are aw ay from your d esktop or notebook PC. You have acc ess to pre-installed programs t o help you calculate expenses and c onduct searches. This chapter contains infor mation about:[...]

80 Hewlett-P ackard Jornada 420 Pal m-siz e P C Entering information With Note Ta ker, you can en te r informa ti on in the way tha t is easiest for you. You can use the input panel to type using the keybo ard, or yo u can writ e usin g the cha ra cter reco gnize r. You can also writ e and draw direct ly on the screen. When you display t he input p[...]

Chapter7 | Getting down to busi n ess | 81 Writing and drawing You can use your stylus to w rite and draw direct ly on the screen. To creat e a drawing, on your fi rst stroke , cross th ree rul ed lin e s. A drawing box appears. Subsequent st rokes in or outside the border of th e drawing box bec ome part of the draw ing. You might want to switch t[...]

82 Hewlett-P ackard Jornada 420 Pal m-siz e P C Tap the Edit button to see your edit ing options. The op tions available depend on what you have selec ted: text, handwriting , or a drawing. You can apply formatting to a selec tion, or you can set default formatting that is applied to ever ything you then type, wr ite, or draw. You can also use the [...]

Chapter7 | Getting down to busi n ess | 83 Saving y our notes When you have finished a note, tap OK to save it a n d return to your list of notes. Note Taker automatic ally names your note as follows. The first 21 charact ers of the fir st line of typed text are used as the note name . If no text is included in t he note, but the note has been assi[...]

84 Hewlett-P ackard Jornada 420 Pal m-siz e P C Using bT ask Use bTask to sw itch between applic ations, view the applic ations currently r unning, or close applications w ith a single step. Tasks are closed automatic ally when memory is running low. To start bTask 1. From t he Start menu, tap Programs , and then ta p bTask . The bTask ic on is add[...]

Chapter7 | Getting down to busi n ess | 85 Using OmniSolv e OmniSolve is a financ ial application designed specifically for real estate, retail, and business professionals wh o use P/PCs to make financial decisions quick ly and accur ately. OmniSolve employ s a “form filling” metaphor to giv e you a problem-solving environment that is easy, pow[...]

86 Hewlett-P ackard Jornada 420 Pal m-siz e P C To acces s the W indows CE Se rvices Ba ckup featu re , click Backup/Res tore on the Tools menu in the Mobile Devices windo w. Using HP backup HP back up provides a convenient way to back up data while you are trav eling or while you ar e away from y our desktop PC. You can back up t he information to[...]

Chapter7 | Getting down to busi n ess | 87 2. Tap Backup , and then choose one of t he backup op tions: • Sele ct Backup all data to back up all information stored in RAM, including files you hav e created, programs y ou have installed, and any system settings and options you hav e set. • Sele ct Backup PIM da ta b ases to back up only your Con[...]

88 Hewlett-P ackard Jornada 420 Pal m-siz e P C The HP Jornada must have the same regional sett ings when you res tore as you had wh e n you co mplete d the ba ckup. Otherwis e, you ca nnot re s tore the files . To chan ge regio nal settings, o n the Start menu, tap Settings , and then tap Regional Settings . Customizing the HP Jornada This se ctio[...]

Chapter7 | Getting down to busi n ess | 89 You can get these pr ograms from: • the HP Jornada c ompact disk and the Desk top Software for Microsoft Windows C E compact disk included w ith the HP Jornada • software distribut ors and their web sites, including t he HP web site at www .hp.com/jornada/solutions/solution.html You cannot run pr ogram[...]

90 Hewlett-P ackard Jornada 420 Pal m-siz e P C • VGA (640 x 480) 256-color monitor • Web b rowser: Ne tscape Na vigator 2 .0 or hi gher, or M icroso ft Internet E xplorer 2.0 or higher. To install a program 1. Down load the software prog ram or installer from the Web to your desktop PC. –or– Insert the floppy disk or compact disk int o the[...]

Chapter7 | Getting down to busi n ess | 91 Removing programs After you have installed a pr ogram on the HP Jornada, you can use the Windows CE Application Manager to r emove the program or to reinstall the prog ram after it has been r emoved. If you do not have enough st orage memory on t he HP Jornada, y ou may want to use the Application Manag er[...]

92 Hewlett-P ackard Jornada 420 Pal m-siz e P C Adding sounds The HP Jornada plays sounds (.w av files). You can copy a new sound file from your desktop PC to the H P Jornada without converting the file. To add sounds 1. Connect t he HP Jornada to a desktop PC and start Windo ws CE Service s. 2. Double-clic k the HP Jornada icon. 3. Drag the .wav f[...]

Chapter7 | Getting down to busi n ess | 93 To use the new wallpaper 1. On t he HP Jornada Start menu, tap Settings , and then tap Dis play . 2. Choose t he Display wall paper radio b u tto n. 3. Choose t he new bitmap image f rom the Wallpaper image dropdown li st, and examine the pre view image on the rig ht side of the dialog box. 4. If desired, [...]

94 Hewlett-P ackard Jornada 420 Pal m-siz e P C Inserting and Removing Comp actFlash Cards CompactFlash Type I and II C ards give the HP Jor nada additional capabilit ies, such as additional memory , removable storage, c ellular modems, and Ethernet c ards. Many car ds have been tested specific ally for compat ibility with t he HP Jornada. For a li[...]

Chapter7 | Getting down to busi n ess | 95 To remove the C F card 1. Close all app lications on the P/ PC that hav e open files on the CF c ard. 2. Turn off the P/PC, and clo s e the di s play cove r. 3. Use t he end of the sty lus to lever the C F card out . 4. Replace t he card slot door by positioning the two tabs in the slot gr oove and pressin[...]

96 Hewlett-P ackard Jornada 420 Pal m-siz e P C[...]

Chapter8 | T roubleshooting | 97 8 T roubleshooting If you encounter difficult ies while using your H P Jornada 420, this chapter helps you find answer s. If you need information abou t tro uble shoo t i ng Micro s oft® Win dows® CE Servi ces, cli ck Windows CE Services H elp Topics on the Help menu in the Mobile Devices window on y our desktop P[...]

98 Hewlett-P ackard Jornada 420 Pal m-siz e P C HP Jornada does not auto-suspend when connected to a desktop PC or when using the modem. The HP Jornad a is designed to stay on while co nnected to a co mputer . This i s the corre ct beha vi or. No action is needed . HP Jornada automatically shut s down. Batteries are too lo w to run the P/PC . When [...]

Chapter8 | T roubleshooting | 99 Data is lost. Main battery was removed fo r more than 1 minute . Do not remov e the main b attery exce pt when re placing it with a spar e one. HP Jornada was n ot charged for more than 2 weeks . Without charging data will be retained for up to 2 weeks. A hard reset (co l d boot) was performed . Backup regu larly a [...]

100 Hewlett-P ackard Jornada 420 Pal m-siz e P C Unable to use infrared transfer between Windows CE-based devices If you are unable to use infrar ed to transfer informat ion between Windows CE-based dev ices, try th e following. • Transfer only one file, or no more than 25 contact cards, at a time. • Position the infrar ed ports so that they li[...]

Chapter8 | T roubleshooting | 101 Screen is hard to r ead The display can be hard to r ead if the P/PC has been off for a long time. The display returns t o normal after using it for about 1 minute. If you are having a har d time viewing a Note Taker doc ument, try c hanging the size of t he view. To do this, tap the Zoom arrow on the command bar a[...]

102 Hewlett-P ackard Jornada 420 Pal m-siz e P C To perform a soft reset 1. Use the styl us to press the Reset button on the back of the HP Jor nada. Full reset Perform a full r eset only when the H P Jornada does not respond to a soft reset. A full reset erases all data you hav e entered, including all files, system set tings, and programs y ou ha[...]

Chapter8 | T roubleshooting | 103 To perform a full reset 1. Disc onnect the AC adapt er from the HP Jornada. 2. Remove the batte ry. 3. Use the st ylus to press the Reset button for at least 5 seconds. 4. Reinse rt the batte ry. 5. Restor e data to the HP Jor nada from your most r ecent backup file. For mor e information, see “Backing up and res[...]

104 Hewlett-P ackard Jornada 420 Pal m-siz e P C[...]

Chapter9 | Warranty , support, and service | 105 9 W arranty , support, and service Limited one-year w arranty The HP Jornada model 420 c omes with a limited one-year warranty. What is covered The HP Jornada model 420 (inc luding the rechar geable backup battery) and ac cessories are warr anted by Hewlett-Pac kard against defect s in materials and [...]

106 Hewlett-P ackard Jornada 420 Pal m-siz e P C What is not covered This warranty does not apply if the pr oduct: • has been damaged by acc ident or misuse, or as the r esult of service or modification by other t han an authorized Hew lett- Packard se rvice cen te r. • has been opened for any reason exc ept to perform an official upgrade u s i[...]

Chapter9 | Warranty , support, and service | 107 For consumers in Australi a The ab o ve warran ty terms a n d any othe r warranty s ta teme n t enclosed with this product , except to t he extent lawfully permitted, do no t exclude, restri ct, or modify and are in addi tion to the statut ory right s implied by the Trade Prac tices Act 1974 or any c[...]

108 Hewlett-P ackard Jornada 420 Pal m-siz e P C Customer support If you have questions that this User’s Gu ide does not answer (after checking the contents and index), you can contact Hewlett- Packard Wo rldwide Su pport and Se rvi ces for Ha ndhel d Pro ducts at the tele pho ne numbers l isted in the fo llowing tab le. If the P/PC requi res se [...]

Chapter9 | Warranty , support, and service | 109 Web site You can also obtain product information as well as tips and hints on how to get more from t he HP Jornada produc t at our worldw ide Web site. This comput er servic e is provided free of charge; yo u pay on l y for tel e phone charges a nd Inte rn et servi ce fees. To connect to this Web sit[...]

110 Hewlett-P ackard Jornada 420 Pal m-siz e P C Hungary 36-1-3430310 India 91-11-6826035 Indonesia 62-21-3503408 Ireland 353-1-6625525 Israel 972-9-9524848 Italy 39-2-26410350 Japan 81-3-33358333 Korea 82-2-32700700 Malaysia 60-03-2952566 Mexico 52-1800-4726684 Netherlands 31-20-6068751 New Zealand 0800-733547 Norway 47-22-116299 Philippines 63-2-[...]

Chapter9 | Warranty , support, and service | 111 Pre-sales Information Support & Servi ce available) 1-970-635-1000 Palmto ps & Organizers (toll call) Venezuela 58-800-47888 or 58-2-2078488 All Customer Care Centers are av ailable during office hours. Pr e- sales Information in the U SA is available 24 hours per day , 7 days per we ek. Supp[...]

112 Hewlett-P ackard Jornada 420 Pal m-siz e P C[...]

A ppendix A | Jot Character Recognizer | 113 A ppendix A Jot Character Recognizer The chara cter recogn ition software , CIC Jot, gives yo u a fast a nd easy-to-use method for entering information in any program on your devi ce: just wri te in th e input pan el. Each character yo u write is tr anslated into typed text and display ed on the screen. [...]

114 Hewlett-P ackard Jornada 420 Pal m-siz e P C A reas of the Input Panel You can write letter s in either uppercase or lower case. How the letter i s interprete d and di splayed depe nds on where yo u write it in the input panel. For example, you can w rite a letter in lowercase or uppercase, and it w ill appear in lowerc ase if you write it in t[...]

A ppendix A | Jot Character Recognizer | 115 You can also write punc tuation and editing mark s, and add or delete space in the lett er areas ( abc and ABC ) of t he input panel. For example, draw a horizontal line from left to right to add space, and from right to left to backspace. See t he tables at the end of this appe ndix for details. You can[...]

116 Hewlett-P ackard Jornada 420 Pal m-siz e P C input panel or by draw ing a vertical line fr om bottom to top, anywhere in the panel. When you’ve dr awn the symbol, wait and Jot will display the main panel again automatically , or tap the Symb button to return t o the main panel immediately. See the tables at the end of this ap pendix for a lis[...]

A ppendix A | Jot Character Recognizer | 117 Letters Character Stroke options Character Stroke options D Q E R F S G T H U I V J W K X L Y M 1 1 22 Z N [ O P ] Punctuation Character Stroke options Character Stroke options period •a t[...]

118 Hewlett-P ackard Jornada 420 Pal m-siz e P C Character Stroke options Character Stroke options co mma double quote apostrophe ta b question space exclamation backsp ace ampersand Editing Character Stroke options Character Stroke options forward delete pas te cut undo copy carriage return Using the number area You can enter numbers, punctuation,[...]

A ppendix A | Jot Character Recognizer | 119 Numbers Character Stroke options Character Stroke options   1 2         Punctuation Character Stroke options Character Stroke options period •  co mma ? dash  tilde    backspace[...]

120 Hewlett-P ackard Jornada 420 Pal m-siz e P C Editing Character Stroke options Character Stroke options cut undo copy tab paste Writing accented letters To write a n accented l etter, write the lette r in the le tter area a nd the accent in the number area. Accented letters Accent mar k Stroke options Accent mar k Stroke options j m i l •• k[...]

A ppendix A | Jot Character Recognizer | 121 Using the symbol p anel In the symbol panel, you c an enter symbols and char acters that can’t be en te red in the s tandard input pane l. Character Stroke options Character Stroke options Character Stroke options  _    ñ  " ò   ó B   a  [ # ? ¸   õ ! ?[...]

122 Hewlett-P ackard Jornada 420 Pal m-siz e P C Character Stroke options Character Stroke options Character Stroke options    >  @  A ^   `     Â  ½ «« d   o © ²  ª ³   ¾ Þ ¿[...]

A ppendix A | Jot Character Recognizer | 123 Character Stroke options Character Stroke options Character Stroke options ¢ Ã ¦ £ ¤ ä î C å í  Ø é è Ù ê  ¶   · ¡ ° ´  ± µ  Æ Ä   Å[...]

124 Hewlett-P ackard Jornada 420 Pal m-siz e P C Simplified Uppercase Character Set You can choo s e to use thi s character se t i nstead of the Natural Charact er Set by select ing it in the CIC Jot Optio ns dialog box. This cha racter se t gi ves yo u fewer op ti ons fo r enteri ng each character, as you’re writing i n uppercas e onl y, but all[...]

A ppendix A | Jot Character Recognizer | 125 Character Stroke options Character Stroke options + : , ; - < . = / d 0  1  2 Editing Character Stroke options Character Stroke options space copy back de lete (backspace) paste forward delete undo cut carriage return Using the number area In addition to numbers, you can enter punctuation and ed[...]

126 Hewlett-P ackard Jornada 420 Pal m-siz e P C A horizo ntal li ne drawn fro m left to right is recogni z e d as a space charac ter in the letter area of the input panel, and as a dash in the number area. Numbers Character Stroke options Character Stroke options           Punctuation Character Stroke options Characte[...]

A ppendix A | Jot Character Recognizer | 127 Editing Character Stroke options Character Stroke options undo paste cut carriage return copy das h - Writing accented letters To write a n accented l etter, write the lette r in the le tter area a nd the accent in the number area. Accented letters Accent mar k Stroke options Accent mar k Stroke options [...]

128 Hewlett-P ackard Jornada 420 Pal m-siz e P C Punctuation Character Stroke options Character Stroke options period  co mma A apostrophe  " !  ^ dash ` undersc ore    ?     TAB a[...]

A ppendix A | Jot Character Recognizer | 129 Symbols Character Stroke options Character Stroke options Character Stroke options   í # [ é  ¸ ê  õ   ô ¡  ö              "  ½   ©[...]

130 Hewlett-P ackard Jornada 420 Pal m-siz e P C Character Stroke options Character Stroke options Character Stroke options d ª > o  @   _ ° ¤ è Þ C ñ ¢  ò £  ó î Ã  Ø  ² Ù ° ³ ¶ ± ¾ · Æ ¿ ´[...]

A ppendix A | Jot Character Recognizer | 131 Character Stroke options Character Stroke options Character Stroke options  ¦ µ Â ä Ä «« å Å[...]

132 Hewlett-P ackard Jornada 420 Pal m-siz e P C[...]

A ppendix B | Mi grating data from non–W i ndow s CE P/PCs | 133 A ppendi x B Migrating dat a from non– W i ndows CE P/PCs If your data is stored on an H P 100/200LX Palmtop PC or an HP OmniGo Or ganizer, you must first transfer the data to your desktop PC. U se the Hewlett -Packard PIM Tr anslation Utility (for HP device s only) to import the [...]

134 Hewlett-P ackard Jornada 420 Pal m-siz e P C T ranslating appointment data Although daily, week ly, monthly, and yearly r epeated events are supported in t he Appointment Book applications on t he HP 100LX/200LX palm-size PCs and HP OmniGo 100/120 organizers and in t he Calendar application on t he HP Jornada, the Sched ule+ application sup por[...]

A ppendix B | Mi grating data from non–W i ndow s CE P/PCs | 135 3. In the O pen File dialog box , specify t he phone book dat a file to translate, and then c lick OK. 4. In the P hone Book Translat ion Field Map wind ow, select mapping options. For mor e information, see the sections below. 5. When translat ion is complete, a message appears. Cl[...]

136 Hewlett-P ackard Jornada 420 Pal m-siz e P C is always mapped to the two name fields in Sc hedule+ with Name1 = Last Name and N ame2 [Name3] = First Name. • If the name in the P hone Book data file does not have a comma after the fir st word, you c an choose one of two options for its mapping: • Last name/First name - (default) Name1 [N ame[...]

Index | 137 Index A AC adapter connecting , 14 AC Cha rging L ED, 8 accessories adding, 93 action button, 9 Activ e Desktop, 23 Activ eSync, 39, 50 adding desk top wallpa per, 92 progra ms from the HP Jornad a co mpact disk, 9 0 program s with Applica tion Manag er, 90 sounds, 92 addres s book, 72 adjusting button assig n ments, 29 owne r, 29 passw[...]

138 Hewlett-P ackard Jornada 420 Pal m-siz e P C Com puServe sendi n g and receivi ng e-mail, 67 conflic ts sy nchronization, 52 connecting AC adapter, 1 4 automa tically to a desktop PC, 47 by inf rared to a des ktop PC, 48 ma nually to a desk top PC, 47 to a des ktop PC by s ync cable, 4 2 to a non-par tner PC, 49 to an Intern et service provide [...]

Index | 139 using, 22 hard reset. See f ull reset HP Jorn ada brows ing the de sktop, 50 caring for, 2 0 turning on a nd off , 21 HP Jo rn ada compact d isk contents of , 89 installing prog rams from , 90 min i mu m P C re qu i re men ts , 89 HP settings adjusting br ightness , contrast, volu me, 31 passw ord delay tim er, 35 setting a pa ssword, 3[...]

140 Hewlett-P ackard Jornada 420 Pal m-siz e P C R record button, 9 recordin gs fast-f orward, 75 for mats , 77 ma king, 74 memo ry u se , 7 6 orga nizing, 77 playing b ack, 75 rew inding, 75 skipping parts, 76 relea se buttons on cr adle, 13 rem inders, 73 rem oving progr ams , 91 with A pplication Manage r, 91 with the Re move Programs control pa[...]

Index | 141[...]

142 Hewlett-P ackard Jornada 420 Pal m-siz e P C[...]

HP software product license agreement | 143 HP sof tware product license agreement Importa n t: Pleas e carefull y read this License Agreeme nt before operating the equipment. Rig hts to the sof tware are of fered only on the condition t hat the Customer agrees to all terms and conditions of t he License Agr eement. Oper ating the equipm ent indica[...]

144 Hewlett-P ackard Jornada 420 Pal m-siz e P C • Customer ag rees that no war ranty, fr ee installation, or free training is prov ided by HP for any copies or adaptations made by Customer . • All copies and adaptations of the softw are must bear the copyright no tice(s) co n tained i n or on the original . Ow nership: • Customer ag rees tha[...]

HP software product license agreement | 145 Updates and upgrades: Cust omer agrees that t he software does not include updates and upgrades t hat may be available from HP under a separate support ag reement. Expor t clause: Customer agrees not t o export or r e-export the software or any copy or adaptation in violation of the U.S. Ex port Admini s [...]

146 Hewlett-P ackard Jornada 420 Pal m-siz e P C transferee. The t ransferee must acc ept these License Terms as a condition to the transfe r. Termination: HP may ter minate your license upon notice for failure to comply with any of th ese License Terms. Upon termination, you must immediately destroy t he Software, together wit h all copies, adapta[...]