HP (Hewlett-Packard) 5400 series manual

HP Deskjet 5400 series User's guide[...]

Hewlett-Packard Company notices The information contained in this document is subject to change without notice. All rights reserved. Reproduction, adaptation, or translation of this material is prohibited without prior written permission of Hewlett- Packard, except as allowed under copyright laws. The only warranties for HP products and services ar[...]

Contents 1 Welcome ....................... ........................................ .............................. ...................3 2 Special features ................. ............... ................... ................ .................... .............4 3 Get started .............................................................. ...........[...]

Manage the printer (Mac OS X 10.2) ............. ................ .............. .............. ..........41 View and change the status of a print job (Mac OS X 10.3) .. ................ ..............41 View and change the status of a print job (Mac OS X 10.2) .. ................ ..............42 10 Maintenance ..................... ..............[...]

1 Welcome To find an answer to a question, select one of the following topics: ● Special features ● Get started ● Connect to the printer ● Print photos ● Print photos from a digital camera ● Print other documents ● Printing tips ● Printer software ● Maintenance ● Troubleshooting ● Supplies ● Specifications ● Environmental [...]

2 Special features Congratulations! You have purchased an HP Deskjet printer that is equipped with several exciting features: ● Borderless printing : Use the entire page surface when printing photos and brochures with the borderless printing feature. ● Six-ink upgradeable printing : Enhance photo printing with a photo print cartridge (purchased[...]

3 Get started ● Printer features ● Buttons and lights ● Paper trays ● Print cartridges ● Ink-backup mode Printer features The printer has several features to make printing easier and more efficient. 1 Buttons and lights 2 PictBridge port 3 Paper trays 1 Print cartridges 2 Ink-backup mode User's guide 5[...]

1 USB port Buttons and lights Use the printer buttons to turn the printer on and off, cancel a print job, and restart a job. The printer lights give you visual cues about the status of the printer. 1 Power button and light 2 Print Cancel button 3 Resume button and light 4 PictBridge lights Power button and light Use the Power button to turn the pri[...]

1 Power button The Power light flashes when the printer is processing. Caution Always use the Power button to turn the printer on and off. Using a power strip, surge protector, or a w all-mo unted switch to turn the printer on and off might cause printer failure. Print Cancel and Resume buttons The printer also has a Print Cancel button and a Resum[...]

PictBridge lights Plug a PictBridge-enabled camera into the printer PictBridge port using a digital camera USB cable to print digital photographs. 1 Connection light 2 Error light When the camera is connected correctly, the green Connection light is illuminated. The printer Power light flashes and the Connection light remains lit solid when printin[...]

3. Pull out the Out-tray extension. In tray The In tray holds paper or other media. 1 In tray Paper guide Print on different sizes of media by sliding the paper guide to the right or to the left. User's guide 9[...]

Out tray Printed pages are deposited in the Out tray. 1 Out tray Raise the Out tray to load paper or other media. Lower the Out tray before printing. To prevent paper from falling out of the Out tray, fully pull out the Out-tray extension. If you are printing in the Fast draft mode, unfold the Out-tray extension stop. 1 Out-tray extension 2 Out-tra[...]

Fold the paper trays Follow these steps to fold the paper trays: 1. Remove paper or other media from the paper trays. 2. If the Out-tray extension stop is raised, lower it and then push it into the Out-tray extension. 3. Push the Out-tray extension into the Out tray. 4. Raise the Out tray. 5. Raise the In tray. User's guide 11[...]

Print cartridges Three print cartridges can be used with the printer. 1 Black print cartridge 2 Tri-color print cartridge 3 Photo print cartridge Use print cartridges The print cartridges can be used in the following ways: ● Everyday printing : Use the black and tri-color print cartridges for everyday print jobs. ● Quality color photos : For mo[...]

1 Selection number label ● Printer documentation: For a list of print cartridge selection numbers, see the reference guide that came with the printer. ● HP Printer Utility: Open the HP Printer Utility , and then select the Supplies Status pane. If a print cartridge runs out of ink, the printer can operate in ink-backup mode . For information ab[...]

4 Connect to the printer ● USB ● Networking USB The printer connects to the computer with a universal serial bus (USB) cable. For instructions about connecting the printer with a USB cable, see the setup poster that came with the printer. Note A USB cable might not be packaged with your printer. Networking The printer can be connected to a netw[...]

5 Print photos The printer software offers several features that make printing digital photos easier and improve photo quality. Learn how to perform the following tasks: ● Print a borderless photo . ● Print a photo with a border . ● Use HP Real Life technologies to touch up photos. ● Use the photo print cartridge for great colors and virtua[...]

1 Small photos 2 Large photos Note Some panoramic paper sizes might extend beyond the edge of the In tray. 6. Lower the Out tray. Print 1. Open the Page Setup dialog box. 2. Choose the appropriate borderless paper size in the Paper Size menu, and then click OK . 3. Open the Print dialog box. 4. Select the Paper Type/Quality pane, and then select th[...]

Guidelines ● For high-quality results, use a photo print cartridge in combination with the tri- color print cartridge. ● For maximum fade resistance, use HP Premium Plus Photo Paper. ● Open the file in a software program such as Adobe Photoshop and assign the photo size. Ensure that the size corresponds to the paper size on which you want to [...]

Print 1. Open the Page Setup dialog box, and then select the following settings: – Paper Size : The appropriate paper size – Orientation : The appropriate orientation 2. Click OK . 3. Open the Print dialog box. 4. Select the Paper Type/Quality pane, and then select the following settings: – Paper Type : The appropriate photo paper type – Qu[...]

Photo print cartridge The photo print cartridge, when used in conjunction with the tri-color print cartridge, provides virtually grain-free photos. It offers exceptional fade resistance for photos that are printed on HP Premium Plus Photo Paper. The photo print cartridge can be purchased separately if it is not included with your printer. Install t[...]

5. Select any other print settings that you want, and then click Print . Maximum dpi The maximum dpi print quality setting offers 4800 x 1200 optimized dots per inch (dpi) printing. The 4800 x 1200 optimized dpi is the highest quality resolution for this printer. When 4800 x 1200 optimized dpi is selected in the printer software, the tri-color prin[...]

Save money when printing photos To save money and ink when printing photos, use HP Everyday Photo Paper and set the print quality to Normal . HP Everyday Photo Paper is designed to create quality photos with less ink. Note For higher-quality photos, use HP Premium Plus Photo Paper and set the print quality to Best or Maximum dpi . User's guide[...]

6 Print photos from a digital camera Learn how to print photos directly from a digital camera. ● About PictBridge ● PictBridge printing About PictBridge With a PictBridge-enabled camera, you do not need a computer to print digital photographs. Just plug the camera into the printer's PictBridge port. Note Do not plug other USB devices into [...]

Check the documentation that came with your camera to ensure that your camera supports PictBridge. Follow these steps to print photos from a PictBridge-compatible camera: 1. Load photo paper into the printer. For instructions about loading photo paper, click one of the following options: – Print borderless photos – Print photos with a border 2.[...]

7 Print other documents E-mail Letters Documents Envelopes Brochures Greeting cards Postcards Transparencies Labels Index cards Iron-on transfers Printing tips : Minimize your cost and effort while maximizing the quality of your printouts with printing tips . Printer software : Learn about the printer software . E-mail To print e-mail, use the Pape[...]

5. Lower the Out tray. Print 1. If necessary, open the Page Setup dialog box and set the paper size, scaling, and orientation options. 2. Open the Print dialog box. 3. Select the Paper Type/Quality pane. 4. In the Paper Type pull-down menu, click Plain Paper . 5. Select any other print settings that you want, and then click Print . Letters To print[...]

5. Lower the Out tray. Print 1. If necessary, open the Page Setup dialog box and set the paper size, scaling, and orientation options. 2. Open the Print dialog box. 3. Select the Paper Type/Quality pane. 4. In the Paper Type pull-down menu, click Plain Paper . 5. In the Quality pull-down menu, select the appropriate print quality. 6. Select any oth[...]

2 Legal paper (extends over the edge of the In tray) 5. Lower the Out tray. Print 1. If necessary, open the Page Setup dialog box and set the paper size, scaling, and orientation options. 2. Open the Print dialog box. 3. Select the Paper Type/Quality pane. 4. In the Paper Type pull-down menu, click Plain Paper . 5. In the Quality pull-down menu, se[...]

6. Lower the Out tray. Print 1. If necessary, open the Page Setup dialog box and set the paper size, scaling, and orientation options. 2. Open the Print dialog box. 3. Select the Paper Type/Quality pane. 4. In the Paper Type pull-down menu, click Plain Paper . 5. Select any other print settings that you want, and then click Print . Brochures To pri[...]

Print borderless brochures 1. Open the Page Setup dialog box. 2. Click the appropriate borderless paper size in the Paper Size menu. 3. Click OK . 4. Open the Print dialog box. 5. Select the Paper Type/Quality pane, and then specify the following settings: – Paper Type : The appropriate brochure paper type – Quality : Normal or Best 6. Select a[...]

7. Lower the Out tray. Print 1. Open the Page Setup dialog box, and then select the following settings: – Paper Size : The appropriate card size – Orientation : The appropriate orientation 2. Click OK . 3. Open the Print dialog box. 4. Select the Paper Type/Quality pane, and then specify the following settings: – Paper Type : The appropriate [...]

6. Lower the Out tray. Print 1. Open the Page Setup dialog box, and then select the following settings: – Paper Size : The appropriate card size – Orientation : The appropriate orientation Note To print a borderless card, select the borderless photo size that matches the card size. 2. Click OK . 3. Open the Print dialog box. 4. Select the Paper[...]

4. Carefully push the transparencies into the printer until they stop, so that none of the adhesive strips catch on one another. 5. Slide the paper guide firmly against the edge of the transparencies. 6. Lower the Out tray. Print 1. If necessary, open the Page Setup dialog box and set the paper size, scaling, and orientation options. 2. Open the Pr[...]

7. Lower the Out tray. Print 1. Open the Page Setup dialog box, and then select the following settings: – Paper Size : A4 or US Letter – Orientation : The appropriate orientation 2. Click OK . 3. Open the Print dialog box. 4. Select the Paper Type/Quality pane. 5. In the Paper Type pull-down menu, click Plain Paper . 6. Select any other print s[...]

6. Lower the Out tray. Print 1. Open the Page Setup dialog box, and then select the following settings: – Paper Size : The appropriate card size – Orientation : The appropriate orientation 2. Click OK . 3. Open the Print dialog box. 4. Select the Paper Type/Quality pane, and then specify the appropriate paper type. 5. Select any other print set[...]

6. Lower the Out tray. Print 1. Open the Page Setup dialog box, and then select the following settings: Paper Size : A4 or US Letter 2. Click OK . 3. Open the Print dialog box. 4. Select the Paper Type/Quality pane. 5. In the Paper Type pull-down menu, select Speciality paper , and then click HP Iron-on Transfer . 6. Select any other print settings[...]

8 Printing tips Save time Set the order that the pages print. Save money ● Print multiple pages on a single sheet of paper . ● Use HP Everyday Photo Paper to save money and ink when printing photos. Enhance the quality of printouts ● Select the correct paper type . ● Select the correct print quality . ● Resize the document as needed. Sele[...]

Note The reverse page order feature is only available in Mac OS X 10.3 and later. Print multiple pages on a single sheet of paper Use the printer software to print multiple pages of a document on a single sheet of paper. The printer software automatically resizes the document text and images to fit on the printed page. Follow these steps to print m[...]

2. Click the Preview button. A preview appears of the printed document. 3. Do one of the following: – Click Print to print the document. – Click Cancel to cancel the print job. Adjust the print settings as needed before trying to print the document again. Chapter 8 38 HP Deskjet 5400 series[...]

9 Printer software ● Print settings ● Manage the printer (Mac OS X 10.3) ● Manage the printer (Mac OS X 10.2) ● View and change the status of a print job (Mac OS X 10.3) ● View and change the status of a print job (Mac OS X 10.2) Print settings The printer is controlled by software that is installed on your computer. Use the printer softw[...]

6. Save as PDF : Convert the document to Adobe PDF format. 7. Fax : Send the document as a fax. Note The Fax option is available only in Mac OS X 10.3 and later. 8. Cancel : Close the Print dialog box without printing the document. 9. Print : Print the document. Manage the printer (Mac OS X 10.3) Use Printer Setup Utility to manage the printer. Man[...]

Manage the printer (Mac OS X 10.2) Use Print Center to manage the printer. Managing the printer includes the following tasks: ● Add a printer ● Set a default printer ● Delete a printer Add a printer Follow these steps to add a printer to your computer: 1. In Finder, click Applications , click Utilities , and then double-click Print Center . 2[...]

View and change the status of a print job (Mac OS X 10.2) When printing a document with background printing, use Print Center to view the status of the document as it is printing. Follow these steps to check the status of a print job: 1. In Finder, click Applications , click Utilities , and then double-click Print Center . 2. Double-click the print[...]

10 Maintenance ● Install print cartridges ● Set the auto-off feature ● Align the print cartridges ● Calibrate color ● Calibrate print quality ● Automatically clean print cartridges ● Print a test page ● View estimated ink levels ● Maintain the printer body ● Remove ink from your skin and clothing ● Manually clean print cartrid[...]

1 Selection number label ● Printer documentation: For a list of print cartridge selection numbers, see the reference guide that came with the printer. ● HP Printer Utility: Open the HP Printer Utility , and then select Supplies Status . Ink-backup mode The printer can operate with only one print cartridge installed. For more information, see In[...]

6. Remove the replacement print cartridge from its packaging and carefully remove the plastic tape. 1 Remove plastic tape Caution Do not touch the print cartridge ink nozzles or copper contacts. Touching these parts will result in clogs, ink failure, and bad electrical connections. Do not remove the copper strips. They are required electrical conta[...]

Set the auto-off feature Select the auto-off feature to automatically place the printer into idle mode after 30 minutes and to turn back on automatically when print jobs are sent to the printer. Selecting auto-off cancels the FEMP energy savings mode. Follow these steps to activate the auto-off feature: 1. Open the HP Printer Utility . 2. Select Po[...]

5. Click Calibrate , and then follow the onscreen instructions. Automatically clean print cartridges If your printed pages are missing lines or dots, or if they contain ink streaks, the print cartridges might be low on ink or might need to be cleaned. If the print cartridges are not low on ink, follow these steps to clean the print cartridges autom[...]

When cleaning the printer, keep these tips in mind: ● Do not clean the interior of the printer. Keep all fluids awa y from the interior. ● Do not use household cleaners or detergent. If a household cleaner or detergent has been used on the printer, wipe the exterior surfaces with a soft cloth moistened with water. ● Do not lubricate the suppo[...]

2. Wipe the print cartridge copper contacts with the cotton swab. Caution Do not touch the print cartridge ink nozzles. Touching the ink nozzles will result in clogs, ink failure, and bad electrical connections. 1 Ink nozzles (do not touch) 2 Copper contacts 3. Repeat this process until no ink residue or dust appears on the swab. 4. Insert the prin[...]

Remove the print cartridge from the print cartridge protector Press down and back on the top of the protector to release the print cartridge. Slide the print cartridge out of the protector. Caution Do not drop the print cartridge. Dropping the print cartridge can damage it. HP Printer Utility The HP Printer Utility contains tools to perform the fol[...]

Mac OS X 10.3 1. In Finder, click Applications , click Utilities , and then double-click Printer Setup Utility . 2. Select the printer, and then click Utility . The HP Printer Utility appears. Mac OS X 10.2 1. In Finder, click Applications , click Utilities , and then double-click Print Center . 2. Select the printer, and then click Configure . The[...]

11 Troubleshooting ● Printer does not print ● Paper jam ● Paper problems ● Printer is stalled ● Print cartridge problems ● Photos do not print correctly ● PictBridge problems ● Print quality is poor ● Document is misprinted ● Problems with borderless documents ● Error messages ● Printer lights are on or flashing ● Document[...]

Check the print queue The printer will not print if a print job is stalled in the print queue. To resolve a print job that is stalled in the print queue, check the status of the print queue for either Mac OS X 10.3 or Mac OS X 10.2 . If the printer still does not print 1. Select the topic below that best describes the problem: – Paper jam – Out[...]

6. If the paper jam cannot be removed from the back of the printer, raise the printer cover, remove the paper jam from the front of the printer, and then lower the cover. Caution Remove the paper jam carefully as it is possible to damage the printer when removing paper from the front. 7. Turn on the printer, and then press the Resume button. 8. Rep[...]

Printer prints on multiple sheets at once If the printer prints on multiple sheets at once, follow these guidelines . Printer prints on multiple sheets at once If the printer prints on multiple sheets at once, check the following: Paper weight The printer might print on multiple sheets of paper at once if the paper is under the recommended paper we[...]

Print cartridge problems Incorrect print cartridge The printer can only print when the correct print cartridges are installed. If you receive a print cartridge error message, one or both of the print cartridges cannot be used in the printer. To verify that you have the correct print cartridges: 1. Open the printer cover. 2. Read the selection numbe[...]

Note You can print with one print cartridge in ink-backup mode if you do not have a replacement print cartridge available. 5. If the Resume light continues to flash after replacing the print cartridge, visit HP Technical Support at ww w.hp.com/support . Printing in ink-backup mode message When the printer detects that only one print cartridge is in[...]

Check the printer settings 1. Open the Page Setup dialog box. 2. In the Page Attributes pane, verify the following settings: – Paper Size : The appropriate paper size – Orientation : The appropriate orientation 3. Open the Print dialog box. 4. In the Paper Type/Quality pane, verify the following settings: – Paper Type : The appropriate photo [...]

3. If horizontal lines still occur, perform a print quality calibration . A black and a tri-color print cartridge must be installed for print quality calibration. 4. Reprint the photo. Part of the photo is faded If part of the photo is faded, follow these guidelines . Part of the photo is faded Fading might occur on the edges or near the edges of a[...]

PictBridge problems Images in a connected digital camera do not print There are several reasons wh y images in a connected digital camera do not print: ● The digital camera is not PictBridge-compatible. ● The digital camera is not in PictBridge mode. ● The images are not in a supported format. ● You did not select any photos on the camera f[...]

State of the lights Task Connection light is on and the Error light flashes twice The camera has requested an unsupported command. Print quality is poor Streaks and missing lines If your printed pages are missing lines or dots or if streaks appear, the print cartridges might be low on ink or might need to be cleaned . Print is faded ● Verify that[...]

1 Remove plastic tape ● Consider selecting a higher print quality . Blank pages print ● The protective piece of plastic tape might still be attached to the print cartridges. Verify that the plastic tape has been removed from the print cartridges. 1 Remove plastic tape ● The print cartridges might be out of ink . Replace one or both empty prin[...]

Document is misprinted Text and images are misaligned If the text and images on your printouts are misaligned, then align the print cartridges. Document is printed off-center or at an angle 1. Verify that the paper is correctly placed in the In tray. 2. Verify that the paper guide fits firmly against the edge of the paper. 3. Reprint the document. [...]

Streaks appear in a light portion of a photo If streaks appear in a light portion of a photo, approximately 63 mm (2.5 inches) from one of the long edges of the photo, install a photo print cartridge in the printer. Horizontal lines appear on a photo If light or dark horizontal lines appear on photos: 1. Clean the print cartridges. 2. Reprint the p[...]

Image is printed at an angle Verify that no problem exists with the source image. For example, if you are printing a scanned image, verify that the image was not crooked when it was scanned. If the problem is not caused by the source image, follow these steps: 1. Remove all paper from the In tray. 2. Load the paper correctly in the In tray. 3. Veri[...]

Part of the photo is faded If part of the photo is faded, follow these guidelines . Photo has unwanted border If the photo has an unwanted border, follow these guidelines . Part of the photo is faded Fading can occur on different parts of a photo. Fading occurs on the edges of a photo Verify that photo paper is not curled. If the photo paper is cur[...]

Photo has an unwanted border The following conditions can create an unwanted border. For most paper types If the photo has an unwanted border, try one of the following solutions: ● Align the print cartridges . ● Verify that no problem exists with the source image. For example, if you are printing a scanned image, verify that the image was not c[...]

Error messages Out of paper message If you receive an out of paper message, follow these guidelines . Print cartridge problem message The Resume light flashes when a print cartridge is low on ink, improperly installed, or malfunctioning. For instructions about correcting the problem, see Print cartridge problems . "Printing in ink-backup mode&[...]

If the In tray is empty 1. Load paper in the tray. 2. Press the Resume button to continue printing. Printer lights are on or flashing What the lights indicate The printer lights indicate the printer status. 1 Power light 2 Resume light Power light is flashing 1 Power light If the Power light is flashing, the printer is preparing to print. The light[...]

Resume light is flashing 1 Resume light If the Resume light is flashing, check the following conditions: ● The printer might be out of paper. Place paper in the In tray, and then press the Resume button. ● There might be a paper jam. Follow these instructions to clear a paper jam . ● The print cartridges are the correct print cartridges for t[...]

Complex documents, graphics, or photos are printing Documents containing graphics or photos print more slowly than text documents. Best or maximum dpi print mode is selected The printer prints more slowly when Best or Maximum dpi is selected as the print quality. To increase the printer speed, select a different print quality mode. Printer is in in[...]

12 Supplies ● Paper ● USB cables Paper To order media such as HP Premium Paper, HP Premium Inkjet Transparency Film, HP Iron-On Paper, or HP Greeting Cards, go to www.h p. c o m . Choose your country/region, and then select Buy or Shopping. USB cables C6518A HP USB A–B 2-meter cable 72 HP Deskjet 5400 series[...]

13 Specifications ● Printer specifications Printer specifications See the reference guide that came with your printer for complete printer specifications, including this information: ● Types, sizes, and weights of paper and other printing media that can be used with your printer ● Print speeds and resolutions ● Power requirements ● Comput[...]

14 Environmental information ● Environmental statement ● Print cartridge recovery Environmental statement Hewlett-Packard continuously improves the design processes of its deskjet printers to minimize the negative impact on the office environment and on the communities where printers are manufactured, shipped, and used. Reduction and eliminatio[...]

Recycling information for the European Union Important recycling information for our customers in the European Union: To preserve the environment, this product must be recycled after its useful life as required by law. The symbol below indicates that this product may not be disposed in the general trash. Please return the product for proper recover[...]

fabrication processes, copper wire, steel plates, and the precious materials used in electronics. Depending on the model, HP is able to recycle up to 65% of the print cartridge by weight. The remaining parts that cannot be recycled (ink, foam, and composite parts) are disposed of in an environmentally responsible manner. Chapter 14 76 HP Deskjet 54[...]

Index A adding the printer 40, 41 aligning print cartridges 46 auto-off feature 46 B borderless printing guidelines 63 brochure printing 28 buttons Power button 6 Print Cancel button 7 Resume button 7 C calibrating print quality 46 cleaning print cartridges automatically 47 print cartridges m anually 4 8 printer body 47 color calibration 46 color o[...]

recycling 75 replacing 12 selection numbers 43 storing 49 used with the printer 12 Print Center 41 Print dialog box 39 print job status 41, 42 print preview 37 print quality 36 print quality, calibrating 46 print settings 39 printer adding 40, 41 deleting 40, 41 managing 40, 41 print job status 41, 42 setting as default 40, 41 printer does not feed[...]