HP (Hewlett-Packard) 8000 manual

HP LaserJet 8000, 8000 N, 8000 DN, and HP Mopier 240 Printers User Guide[...]

2 © Cop yright Hewlett-P ac kard Compan y 1998 All Rights Reser v ed. Reproduction, adaptation, or translation without prior written per mission is prohibited, e xcept as allow ed under the cop yr ight la ws . Pub lication number C4085-90997 Reorder par t n umber C4085-60101 First Edition, Ma y 1998 W arranty The inf ormation contained in this doc[...]

3 HP Suppor t Thank y ou f or your purchase . Along with y our product, you receiv e a variety of suppor t ser vices from He wlett-P ackard and our suppor t par tners that are designed to giv e you the results y ou need, quickly and prof essionally . Online Services : f or 24-hour access to inf or mation o v er y our modem, we suggest these ser vic[...]

4 China (86) (10) 6261-4172 Denmark 45 (0) 45 991 905 Finland 358 (0)9 887 221 251 Korea +82 2 01410 HITEL/GO HPK +82 2 01421 CHOLIAN/GO HPK Netherlands 31 (0) 495 546909 New Zealand (64) (9) 356-3660 Norway 47 22 735697 Portugal 351 (0)1 4417232 Switzerland 41 (0) 6 28897988 T aiwan (886) (2) 923-3233 United Kingdom & Ireland 44 (0) 1344 360 8[...]

5 Obtaining software utilities and electr onic Information f or U.S. and Canada: Phone: (1) (970) 339-7009 Mail: Hewlett-Packard Co. P .O. Box 1754 Greeley , CO 80632 U.S.A. Fax: (1) (970) 330-7655 For Asia-P acific countries: Contact Fulfill Plus at (65) 740-4477 (Hong K ong, Indonesia, Philippines, Mala ysia, or Singapore). F or K orea, call (82)[...]

6 For Eur opean English: F or U .K., call (44) (142) 986-5511. F or Ireland and outside U .K., call (44) (142) 986-5511. HP direct or dering for accessories or supplies: Call 1-800-538-8787 (U .S.) or 1-800-387-3154 (Canada). HP Suppor t Assistant compact disc: This suppor t tool off ers a comprehensive online inf or mation system designed to provi[...]

7 HP FIRST : HP FIRST F ax will deliv er detailed troubleshooting inf or mation on common software and troub leshooting tips for y our HP product. Call from any touch tone phone and request up to three documents per call. These documents will be sent to the f ax of y our choice. Australia (61) (3) 9272-2627 Austria (43) (1) 0660-8128 Belgium (Dutch[...]

8 Singapore (65) 275-7251 Spain (34) (90) 099-3123 Sweden (46) (2) 079-5743 Switzerland (German) (41) (1) 0800-551527 Switzerland (French) (41) (1) 0800-551526 T aiwan (886) (2) 719-5589 Thailand (66) (2) 661-3511 United Kingdom (44) (134) 0800-960271 United States 1-800-333-1917[...]

9 Customer suppor t options w orld wide The ser vice and suppor t chapter of this user guide contains w or ldwide sales and ser vice addresses and phone numbers f or countr ies not listed here . Customer Suppor t and Pr oduct Repair Assistance f or the U .S. and Canada: (Refer to the service and support chapter of this user guide for ad ditional pr[...]

10 Eur opean Customer Suppor t Center Language and In-Country Options A v ailable Open Monda y through F r ida y 8:30–18:00 CET HP provides a free telephone suppor t ser vice during the warranty period. By calling a telephone number listed belo w , y ou will be connected to a responsiv e team waiting to help y ou. If you require suppor t after y [...]

11 Austria: (43) (1) 0660-6386 Norwegian Norway: (47) 2211-6299 Danish Denmark: (45) 3929-4099 Finnish Finland: (358) (9) 0203-47288 Swedish Sweden: (46) (8) 619-2170 Italian Italy: (39) (2) 264-10350 Spanish Spain: (34) (90) 232-1123 P or tuguese Portugal: (351) (1) 441-7199 In-country suppor t number s: If y ou require suppor t after y our warr a[...]

12 Brazil 022-829-6612 Canada (1) (208) 323-2551 China (86) (10) 65053888-5959 Chile 800-360999 Czech Republic (42) (2) 471-7321 Greece (30) (1) 689-6411 Hong Kong (852) 800-96-7729 Hungary (36) (1) 343-0310 India (91) (11) 682-6035 (91) (11) 682-6069 Indonesia (62) (21) 350-3408 Korea (82) (2) 3270-0700 Korea outside Seoul, call (82) (080) 999-070[...]

13 Introduction Navigation Features . . . . . . . . . . . . . 18 Text Conventions . . . . . . . . . . . . . . . 20 Additional Features of Acrobat Reader . . . . . . . . . . . . . . . . 21 Tips for Use . . . . . . . . . . . . . . . . . . 23 1 Printer Basics Overview . . . . . . . . . . . . . . . . . . . . . . 24 Printer Features and Benefits . . . .[...]

14 Using the Stapler . . . . . . . . . . . . . . . . . 98 Loading Staple Cartridges . . . . . . . 98 Stapling Documents . . . . . . . . . . . . 100 Printing Both Sides of Paper (Optional Duplex Printing Accessory) . . . 102 Printing Envelopes . . . . . . . . . . . . . . . 107 Feeding Envelopes Automatically (Optional Envelope Feeder) . . . . . 107 [...]

15 Clearing Jams from the Output Areas 160 Clearing Jams from the Stapler . . . . . 164 Solving Repeated Paper Jams . . . . . 166 Understanding Printer Messages . . . . . 168 Correcting Output Quality Problems . . . . 186 Troubleshooting Checklist . . . . . . . . 188 Determining Printer Problems . . . . . . . . 189 Software, Computer, and Printer I[...]

16 EIO Menu (8000 N/8000 DN) . . . . . . . . 305 Resets Menu . . . . . . . . . . . . . . . . . . . 308 Appendix C Printer Memory and Expansion Overview . . . . . . . . . . . . . . . . . . . . . 310 Installing Memory . . . . . . . . . . . . . . . . 312 Checking Memory Installation . . . . . . . . 315 Adjusting Memory Settings . . . . . . . . . 316 I[...]

Introduction 17 Introduction This section e xplains some of the f eatures of this online user guide as well as tips and tricks to help y ou use it to its greatest potential. It pro vides an ov er vie w of the f ollowing inf or mation: z Na vigation F eatures z T ext Con v entions z Additional F eatures of Acrobat Reader z Tips f or Use Additional f[...]

Introduction 18 Navigation Features Button Button Name Function Chapter Beginning and End Arrows The Chapter Beginning and End b uttons allow y ou to go to the beginning or end of a chapter . The Up arrow tak es you to the beginning of the chapter , while the Down arro w tak es you to the end. P age Up and Down Arrows The P age Up and Do wn arrows [...]

Introduction 19 Inde x Icon The Inde x Icon calls up the online user guide te xt inde x. The inde x entries are linked to their related topics. Button Button Name Function[...]

Introduction 20 T ext Conventions Some te xt is f or matted diff erently to indicate specific meanings or functions. Below is a tab le that defines the different te xt f or mats and what the y indicate. T e xt Format Style Meaning or Function K EY C AP This f or mat is used to represent b uttons on the printer , as well as k eys on the computer k e[...]

Introduction 21 Additional Features of Acrobat Reader In addition to the na vigation buttons pro vided on the r ight side of the page , Adobe Acrobat Reader has a number of other f eatures that you ma y find useful. Button Button Name Function Actual Size This b utton sets the document view to the page’ s actual size . Fit P age This b utton chan[...]

Introduction 22 P age With Bookmarks This b utton displa ys the page and bookmar ks to the diff erent sections of the document in a window to the left of the screen. P age With Thumbnails This button displa ys the page and small images of each page in a window to the left of the screen. Bac k This button allo ws y ou to go to the pre vious link or [...]

Introduction 23 T ips for Use Use bookmarks to navigate between chapters . When reading large amounts of te xt, tur n off bookmarks and change the page vie w to full screen. Use the find function under the T o ols men u to find specific ter ms . T o print this document - F o r best quality and quic k est pr inting, alw a ys pr int using a compatib [...]

Chapter 1 Printer Basics 24 Overview 1 Printer Basics Overview Congr atulations on your purchase of an HP LaserJet 8000 series or an HP Mopier 240 pr inter . If y ou hav e not done so , see the getting star ted guide provided with the printer f or setup instructions. Now that the printer is set up and ready to use, tak e a fe w moments to get to kn[...]

Chapter 1 Printer Basics 25 Printer Features and Benefits Printer Features and Benefits Speed and Throughput z RIP ONCE technolog y z 24 pages per minute (ppm) z 133 MHz MIPS microprocessor Resolution z 600 dots per inch (dpi) with Resolution Enhancement technolog y (REt) z F astRes 1200 provides 1200 dpi quality at full speed z More than 220 le v [...]

Chapter 1 Printer Basics 26 Printer Features and Benefits Language and Fonts z HP PCL 6 z HP PCL 5e f or compatibility z Printer Job Language (PJL) z Printer Management Language (PML) z 45 scalab le T r ueT ype typef aces z 65 f onts with HP F ontSmar t (not a v ailable f or Macintosh) z P ostScript Le vel 2 Em ulation standard[...]

Chapter 1 Printer Basics 27 Printer Features and Benefits Paper Handling Options z Input  Tr a y 1 : A multipur pose tra y f or paper , transparencies , labels, and en velopes . Holds up to 100 sheets of paper .  T ra ys 2 and 3: T wo 500-sheet tra ys . These tra ys automatically sense paper size .  Optional 2 x 500-sheet Input T ra y (T r[...]

Chapter 1 Printer Basics 28 Printer Features and Benefits  Optional Multibin Mailbo x: Each of the 8 bins holds up to 250 sheets of paper .  Optional 7-bin T abletop Mailbo x: Each of the 7 bins holds up to 120 sheets of paper . Designed f or tab letop pr inting. Connectivity z 3 EIO (enhanced input/output) slots z HP JetDirect EIO cards, Eth[...]

Chapter 1 Printer Basics 29 Printer Information Printer Information Configurations HP LaserJet 8000 printer The HP LaserJet 8000 printer (par t number C4085A) comes standard with 16 MB RAM, wide f or mat printing, two 500-sheet tr a ys, and a 100-sheet m ultipur pose tr a y . HP LaserJet 8000 N printer The HP LaserJet 8000 N printer (par t number C[...]

Chapter 1 Printer Basics 30 Printer Information HP LaserJet 8000 DN printer The HP LaserJet 8000 DN printer (par t number C4087A) comes standard with 24 MB RAM, wide f or mat printing, two 500-sheet tra ys, a 100-sheet m ultipur pose tra y , an HP JetDirect 600N f or 10/100Base-TX, inter nal print ser v er , and a duple x er (f or printing on both [...]

Chapter 1 Printer Basics 31 Printer Information Printer Parts and Locations Continued on ne xt page . Control panel Standard Output Bin Adjustab le paper stop T op co ve r Tr a y 1 (multipur pose) T ra y 1 e xtensions T ra y 1 paper width guides Tr a y 2 Tr a y 3 On/Off s witch F ront door Left Output Bin Right door[...]

Chapter 1 Printer Basics 32 Printer Information EIO slots Bidirectional P arallel P or t (IEEE-1284) P ow er outlet Printed Circuit Assembly (f or matter board) P aper Handling Connector (C-Link)[...]

Chapter 1 Printer Basics 33 Accessories and Supplies Accessories and Supplies Y ou can increase the capabilities of the printer with optional accessor ies and supplies. Use accessories and supplies specifically designed for the printer to ensure optimum perf or mance . The printer suppor ts three enhanced input/output (EIO) cards. Other accessories[...]

Chapter 1 Printer Basics 34 Accessories and Supplies Suggested Accessories 5-bin Mailbo x with Stapler Multibin Mailbo x (8 bins) Duple x er 7-bin T a b letop Mailbo x En velope F eeder 2000-sheet Input T ra y (T ra y 4) 2 x 500-sheet Input T ra y (T ra ys 4 and 5) Printer Stand Stand f or 7-bin T a b letop Mailbo x[...]

Chapter 1 Printer Basics 35 Accessories and Supplies Optional Har d Disk The Hard Disk accessor y can be used to permanently store downloaded f onts and f or ms in the printer . Unlike standard printer memor y , items on the Hard Disk remain in the printer ev en when the pr inter is tur ned off . Fonts downloaded to the Hard Disk are a vailab le to[...]

Chapter 1 Printer Basics 36 Accessories and Supplies Or dering Information Use only accessories specifically designed for this printer . T o order an accessor y , contact an HP-author iz ed ser vice or suppor t pro vider . (See the HP Suppor t pages at the front of this user guide.) Ordering Information Item Description or Use Or der Number Pa p e [...]

Chapter 1 Printer Basics 37 Accessories and Supplies Pa p e r Handling Multibin Mailbo x Each of the 8 output bins holds 250 sheets of paper . C4785A 5-bin Mailbo x with Stapler Each of the 5 output bins holds 250 sheets of paper . Provides job separ ation by stapling jobs. C4787A Printer Stands Printer Stand Used in place of the 2000-sheet Input T[...]

Chapter 1 Printer Basics 38 Accessories and Supplies Printing Supplies HP Multipur pose P aper (Other HP media is a vailab le where office products are sold.) HP brand paper f or a variety of uses (1 bo x of 10 reams, 500 sheets each). T o order a sample, in the U .S . call 1-800-471-4701. HPM1120 HP LaserJet P aper (Other HP media is a vailab le w[...]

Chapter 1 Printer Basics 39 Accessories and Supplies Memory , Fonts, and Mass Storage Dual In-line Memor y Module (DIMM) (100-pin) Boosts the ability of the printer to handle large print jobs (maximum 192 MB with HP brand DIMMs): EDO DIMMs (100-pin) 4 MB 8 MB 16 MB C4135A C4136A C4137A SDRAM DIMMs (100-pin) 4 MB 8 MB 16 MB 32 MB 64 MB C4140A C4141A[...]

Chapter 1 Printer Basics 40 Accessories and Supplies Memory , Fonts, and Mass Storage F ont DIMM (100-pin) 8 MB Asian R OM: traditional Chinese simplified Chinese Ko r e a n C4292A C4293A D4838A Hard Disk P er manent storage f or f onts and f or ms . Enables RIP ONCE mop ying of print jobs that are too large to RIP ONCE mop y in RAM. C2985A Cable a[...]

Chapter 1 Printer Basics 41 Accessories and Supplies Cable and Interface Accessories Enhanced I/O Cards HP JetDirect print ser v er multi-protocol EIO netw or k cards: Ether net RJ-45 only Ether net RJ-45 and BNC , LocalT alk T oken Ring RJ-45 and DB-9 F ast Ether net 10/100Base-TX RJ-45 only J3110A J3111A J3112A J3113A P ow er Bo x F or connecting[...]

Chapter 1 Printer Basics 42 Accessories and Supplies Documentation HP LaserJet Printer F amily P aper Specification Guide A guide to using paper and other print media with HP LaserJet pr inters. 5010-6394 PCL 5/PJL T echnical Ref erence Documentation Pa c k a g e A guide to using printer commands with HP LaserJet printers. 5021-0330 HP LaserJet 800[...]

Chapter 1 Printer Basics 43 Accessories and Supplies HP LaserJet 8000, 8000 N, 8000 DN, and HP Mopier 240 Printers Ready Ref erence Guide An additional co p y of the ready re f erence guid e . C4085-90921 User Documentation Bundle An additional co p y of the getting sta r ted guid e , and the ready re f erence guid e . C4085-90901 O r dering Inform[...]

Chapter 1 Printer Basics 44 Control Panel Layout Control Panel Layout The control panel includes three indicator lights, six k eys , and a 2-line displa y (16 characters per line). Menu Item - V alue + Select Go Cancel Job Online Data Attention 2-line displa y READY[...]

Chapter 1 Printer Basics 45 Control Panel Layout Control Panel Lights Configuration Page T o print a configuration page , see page 228 . Light Indication Online The printer is ready to pr int. Data The pr inter is processing inf or mation. Attention Action is required. See the control panel displa y .[...]

Chapter 1 Printer Basics 46 Control Panel Layout Control Panel Keys Control Panel Keys Ke y Function G O z Places the printer either online or offline. z Prints any data residing in the printer’ s buff er . z Allows the printer to resume printing after being offline. Clears most printer messages and places the printer online. z Allows the printer[...]

Chapter 1 Printer Basics 47 Control Panel Layout - V ALUE + Cycles through the selected menu item’ s v alues. Press + to mo v e f orward or - to mov e bac kward. S ELECT z Sa v es the selected value f or that item. An aster isk (*) appears ne xt to the selection, indicating that it is the ne w def ault. Def ault settings remain when the printer i[...]

Chapter 1 Printer Basics 48 Control Panel Layout Control Panel Menus F or a complete list of control panel items and possib le va lues, see page 279 . Press M ENU f or access to all control panel menus . When additional tra ys or other accessories are installed in the pr inter , new menu items automatically appear . Continued on ne xt page .[...]

Chapter 1 Printer Basics 49 Control Panel Layout T o change a control panel setting: 1. Press M ENU until the desired menu appears . 2. Press I TEM until the desired item appears. 3. Press - V ALUE + until the desired setting appears . 4. Press S ELECT to sa ve the selection. An asterisk (*) appears ne xt to the selection in the displa y , indicati[...]

Chapter 1 Printer Basics 50 LEDs Status Interpretation LEDs Status Interpretation Use the f ollowing tab le to inter pret the status lights on the Optional 2000-sheet Input T ra y , the Optional 2 x 500-sheet Input T ra y (T ra ys 4 and 5), and the Multibin Mailbo x. LED Status Interpretation Light Optional 2000-sheet Input T ra y and the Optional [...]

Chapter 1 Printer Basics 51 LEDs Status Interpretation Off The printer might be in P ower Sa ve mode . Press GO . The accessor y is not receiving pow er . Check both the pow er supply and the pow er cables . The printer might be in P ower Sa ve mode . Press GO . The accessor y is not receiving pow er . Check both the pow er supply and the pow er ca[...]

Chapter 1 Printer Basics 52 Printer Software Printer Software Windows Client Windows Software Drivers HP T o olbox HP F ontSmar t Macintosh Software PPDs HP LaserJet Utility Macintosh Client Network Administrator Windows Software HP JetAdmin Drivers HP F ontSmar t HP LaserJet Resource Manager Macintosh Software PPDs HP LaserJet Utility[...]

Chapter 1 Printer Basics 53 Printer Software The printer dr iv ers provided on the compact disc m ust be installed to take full adv antage of the printer’ s f eatures. The other softw are programs are recommended, b ut are not required f or operation. See the ReadMe file f or more inf or mation. Note Network Administrators: HP JetAdmin should be [...]

Chapter 1 Printer Basics 54 Printer Software z Microsoft Windows 95 z Microsoft Windows NT 4.0 z IBM OS/2 v ersion 2.0 or greater z Apple Mac OS 7 or greater Additional drivers f or DOS W ordP erf ect 5.x and 6.x are av ailable through y our HP distributor . (See the HP Suppor t pages at the front of this user guide.) The Printing System also inclu[...]

Chapter 1 Printer Basics 55 Printer Software Printer Drivers Printer dr iv ers access the pr inter f eatures and allow the computer to communicate with the printer (via a printer language). W indows See Access the Windows Printer Driver on page 63 f or more specific dr iv er inf or mation. Macintosh See P ostScript Pr inter Description Files (PPDs)[...]

Chapter 1 Printer Basics 56 Printer Software Drivers Included with the Printer The f ollowing printer drivers are included with the printer . The most recent drivers are a v ailable on the Internet. (See the HP Suppor t pages at the front of this user guide.) Depending on the configur ation of Windows computers , the installation progr am f or the [...]

Chapter 1 Printer Basics 57 Printer Software Additional Drivers Y ou can obtain the f ollowing printer drivers b y do wnloading them from the Inter net, or b y requesting them from an HP-author iz ed ser vice or suppor t provider . (See the HP Suppor t pages at the front of this user guide.) z OS/2 PCL/PCL 6 pr inter driver* z OS/2 PS printer dr iv[...]

Chapter 1 Printer Basics 58 Printer Software Software for W indows Use the T ypical Install option , or Custom Install option (if y ou are a Networ k Administrator), to install the HP softw are. (This includes se ver al printer drivers . F or more inf or mation, see page 56 ) Note Network Administrators: If the printer is attached to a network thro[...]

Chapter 1 Printer Basics 59 Printer Software Installing W indows Printing Software (CD) For W indows 95 and Windows NT 4.0 1. Close all running applications. 2. Inser t the compact disc into the CD-ROM driv e. (Depending on the computer configuration, the installation prog ram ma y automatically star t.) 3. Clic k Star t . 4. Clic k Run . 5. T ype [...]

Chapter 1 Printer Basics 60 Printer Software For W indows 3.1x Note Windows 3.1x includes only P ostScr ipt Le v el 2 Emulation (or Le vel 1 Emulation f or Windows 3.1x) and F ontSmar t. 1. Close all running applications. 2. Inser t the compact disc into the CD-ROM driv e. 3. In the Windo ws Program Mana ger screen, click the File menu. 4. Clic k R[...]

Chapter 1 Printer Basics 61 Printer Software Installing Network Software Note If the printer is to be used on a networ k, install and configure the network operating system softw are on the network administrator’ s system bef ore individual users install the printing software. 1. Select a Custom install to install the printing system software. Be[...]

Chapter 1 Printer Basics 62 Printer Software Installing Macintosh Printing Software 1. Quit all open applications. 2. Inser t the compact disc into the CD-ROM driv e. 3. Doub le-click the Installer icon and f ollow the instructions on the screen. 4. Open the Chooser from the Apple menu. 5. Clic k the Apple LaserWriter icon. If the icon is not there[...]

Chapter 1 Printer Basics 63 Printer Software Access the W indows Printer Driver T o configure the driv er once the software is installed, access it in one of the f ollowing w a ys: Note Settings in the printer dr iv er and software application o v err ide control panel settings. (Softw are application settings ov err ide printer dr iv er settings.)[...]

Chapter 1 Printer Basics 64 Printer Software Choose the Right Printer Driver for Y our Needs Choose a printer dr iv er based on the wa y you use the printer . z Use the PCL 6 dr iver to tak e full adv antage of the printer’ s features . Unless bac kward compatibility with pre vious PCL dr iv ers or older printers is necessar y , the PCL 6 driver [...]

Chapter 1 Printer Basics 65 Printer Software Printer Driver Help Each printer dr iver has help screens that can be activ ated either from the Help b utton, the F1 ke y , or a question mar k symbol in the upper right cor ner in the printer dr iv er (depending on the Windo ws operating system used). These help screens giv e detailed inf or mation abo[...]

Chapter 1 Printer Basics 66 Printer Software HP T oolBox HP T oolBox is enab led during a Custom Install and is not needed to pr int. Access HP T oolBox from a printer icon on the Windows 95 and Windo ws NT 4.0 T askbar . HP T oolBo x provides one-step access to the current status of the printer and the jobs it is pr inting. A list of all a vailab [...]

Chapter 1 Printer Basics 67 Printer Software HP FontSmart Access HP F ontSmar t from the HP LaserJet f older or through HP T oolBox. HP FontSmar t is a f ont management utility (for Windo ws only) which does the f ollowing: z installs, uninstalls , and deletes f onts z manages f onts inside a single window b y allowing y ou to drag-and-drop z shows[...]

Chapter 1 Printer Basics 68 Printer Software HP JetSend Communications T echnology HP JetSend can be installed through an installer on the compact disc. HP JetSend is a new technolog y from Hewlett- P ackard that allo ws network de vices to communicate with each other directly . Devices which contain the HP JetSend technolog y can e xchange inf or [...]

Chapter 1 Printer Basics 69 Printer Software Software for Macintosh Computers PostScript Printer Description Files (PPDs) PPDs, in combination with the LaserWriter driver , access the pr inter f eatures and allow the computer to comm unicate with the printer . An installation progr am f or the PPDs and other software is pro vided on the compact dis[...]

Chapter 1 Printer Basics 70 Printer Software Fonts 80 screen f onts are installed that correspond with the 80 PS f onts resident in the printer .[...]

Chapter 1 Printer Basics 71 Printer Software Software for Networks HP W eb JetAdmin This browser-based HP JetAdmin softw are can be installed on any suppor ted ser v er platf or m. The f ollowing systems are suppor ted: z Microsoft Windows NT z HP-UX* z IBM OS/2* z Sun Solaris* *HP W eb JetAdmin is not included on the compact disc with the printer [...]

Chapter 1 Printer Basics 72 Printer Software HP JetAdmin HP JetAdmin is primar ily f or users who cannot use W eb JetAdmin due to the lac k of browser access or because none of the suppor ted server platf or ms e xist on their network. HP JetAdmin should be installed only on the network administrator’ s computer . HP JetAdmin can be accessed by c[...]

Chapter 1 Printer Basics 73 Printer Software *The software f or these systems is not included on the compact disc with the printer , but is a v ailable from the Internet. If you do not ha ve access to the Inter net, see the HP Suppor t pages at the front of this user guide to obtain this software . Note Network Administrators: If the printer is att[...]

Chapter 1 Printer Basics 74 Printer Software HP LaserJet Resource Manager The HP LaserJet Resource Manager should be installed only on the network administrator’ s computer . The HP LaserJet Resource Manager allo ws you to control hard disk and flash memor y f eatures not f ound in the drivers . Use the HP LaserJet Resource Manager to do the f ol[...]

Chapter 2 Printing Tasks 75 Overview 2 Printing T asks Overview This chapter presents basic printing tasks , such as: z Selecting the Input T ra y z Selecting the Output Bin z Using the Stapler z Printing Both Sides of P aper (Optional Duple x Printing Accessor y) z Printing Env e lopes z Printing Special P aper[...]

Chapter 2 Printing Tasks 76 Selecting the Input Tray Selecting the Input T ray Loading T ray 1 CA UTION T o a v oid a paper jam, ne v er add or remov e paper from T ra y 1 while the pr inter is printing. T o a v oid damaging the printer , pr int labels and transparencies only from T ra y 1. Send them to the Left Output Bin, and do not print them on[...]

Chapter 2 Printing Tasks 77 Selecting the Input Tray 3 Slide the paper width guides to the appropriate size marked on the tra y . 4 Place paper into the tra y without stacking it abov e the paperfill mar k. Note F or single-sided printing, place paper into the tra y with side-to-be-pr inted up . The top of the letterhead should be tow ard the print[...]

Chapter 2 Printing Tasks 78 Selecting the Input Tray 5 P aper loading diff ers by siz e: a. Load Letter and ISO A4 with the longer edge of the page leading into the printer . b . Load en v elopes, Ex ecutiv e, Legal, 11 x 17, ISO A3, JIS B5, or JIS B4 with the shor t edge of the page leading into the printer . (F or more inf or mation on paper spec[...]

Chapter 2 Printing Tasks 79 Selecting the Input Tray 6 Slide the paper into the printer until paper fits squarely and fir mly between the paper width guides, without bending. Note P aper heavier than 28 lb (105 g/m²) should be printed from T ra y 1 to the Left Output Bin to a v oid curl. If T ra y 1 is in CASSETTE mode , the pr inter Attention lig[...]

Chapter 2 Printing Tasks 80 Selecting the Input Tray Loading T rays 2, 3, and the Optional 2 x 500-sheet Input T ray (T rays 4 and 5) 1 Open the tra y until it stops. 2 T ur n the paper guide loc k to the unloc ked position. 3 Slide the paper guide to the mark that indicates the size of paper y ou are loading. 1 2 3[...]

Chapter 2 Printing Tasks 81 Selecting the Input Tray 4 T ur n the paper guide loc k to the loc ked position. 5 Adjust the left paper guide b y pushing in, then lifting up and out. 6 P osition the guide ov er the appropr iate lines marked in the tra y . Press the guide into the rear slot and then low er down into the front slot. Be sure the guide is[...]

Chapter 2 Printing Tasks 82 Selecting the Input Tray 7 Inser t up to 500 sheets of paper into the tra y . Do not fill the input tra y abov e the paper fill marks on the guides. Note F or single-sided and doub le-sided pr inting, place paper into the tra y with the side-to-be- printed down. The top of the letterhead should be tow ard the rear of the[...]

Chapter 2 Printing Tasks 83 Selecting the Input Tray 8 Ensure that the paper size tab is set correctly . Slide the tra y back into the printer . 9 If y ou wish to select y our paper b y type r ather than tra y (source), see page 134 . Adjust the paper stop guide on the Standard Output Bin f or paper sizes larger than Letter or A4. See page 91 . Not[...]

Chapter 2 Printing Tasks 84 Selecting the Input Tray Loading the Optional 2000-sheet Input T ray (T ray 4) An optional 2000-sheet Input T ra y (T ra y 4) is av ailable f or the pr inter .The tra y fits under the printer , and acts as a base. F or paper specifications, see page 254 . Continued on ne xt page .[...]

Chapter 2 Printing Tasks 85 Selecting the Input Tray 1 Slide T ra y 4 open until it stops. 2 Pull the front guide out b y the blue pin. Place the guide into the slots in the top and bottom of the input tra y that correspond to the paper size y ou are loading and push in the pin. 3 Repeat step 2 to adjust the bac k guide. 4 Repeat step 2 to adjust t[...]

Chapter 2 Printing Tasks 86 Selecting the Input Tray Load up to 2000 sheets of paper into the tra y . Do not allow paper to e xtend abov e the paperfill mark on the sides. 5 Load Letter or A4 paper with the top of the page tow ard the rear of T ra y 4, side-to-be- printed down (A) f or single-sided printing. Fo r two sided printing, load front side[...]

Chapter 2 Printing Tasks 87 Selecting the Input Tray 7 Press down on all f our cor ners of the paper stac k to ensure the paper rests flat in the tra y , without bending. 8 Close T ra y 4. 9 Ensure that the paper size tab is set correctly . Note See Pr inting b y T ype and Size of P aper on page 134 to set the type of paper y ou loaded in the tra y[...]

Chapter 2 Printing Tasks 88 Selecting the Output Bin Selecting the Output Bin The printer has sev eral output locations: the Standard Output Bin, the Left Output Bin, and the optional Mailbo x es (the 7-bin T abletop Mailbo x, the Multibin Mailbo x (8 bins), and the 5-bin Mailbo x with Stapler). Left Output Bin Standard Output Bin[...]

Chapter 2 Printing Tasks 89 Selecting the Output Bin Note F or best results, use the Left Output Bin to print en velopes , labels , or transparencies . Mailbo x Bins Left Output Bin Standard Output Bin (5-bin Mailbo x with Stapler shown)[...]

Chapter 2 Printing Tasks 90 Selecting the Output Bin Printing to the Standar d Output Bin The Standard Output Bin, located at the top of the printer , holds up to 500 sheets of paper in the correct order as the y e xit the pr inter . A sensor causes the printer to stop when the paper bin is full. Pr inting continues when y ou empty or reduce the am[...]

Chapter 2 Printing Tasks 91 Selecting the Output Bin Adjusting the Paper Stop The paper stop , illustrated below , is located near the Standard Output Bin. It can be adjusted to help paper la y flat as it e xits the printer . The paper stop does not ha ve to be r aised f or Letter or A4 size paper . Note that the pr inter jams if the paper stop is [...]

Chapter 2 Printing Tasks 92 Selecting the Output Bin Printing to the Left Output Bin The Left Output Bin, located on the upper left side of the printer , holds up to 125 sheets of paper f ace up as the y e xit the pr inter . This bin is mainly used f or special paper types, such as labels , en v elopes, or transparencies , that cannot tolerate the [...]

Chapter 2 Printing Tasks 93 Selecting the Output Bin Printing to a Mailbox The f ollowing Mailbo xes are a vailab le f or the printer : z 7-bin T abletop Mailbo x (each bin holds up to 120 sheets of paper) z Multibin Mailbo x (8 bins, each bin holds up to 250 sheets of paper) z 5-bin Mailbo x with Stapler (each bin holds up to 250 sheets of paper) [...]

Chapter 2 Printing Tasks 94 Selecting the Output Bin How to Configure the Operating Modes The network or pr inter administra tor chooses the mode of operation through an HP network configuration utility , such as HP JetAdmin or HP LaserJet Utility . Y ou will need to set up your printer driver to reflect the mode chosen b y the administrator . Bidi[...]

Chapter 2 Printing Tasks 95 Selecting the Output Bin Mailbox Mode In Mailbo x Mode, if the Contr ol P anel says: Then the ph ysical location is: 5-bin Mailbo x with Stapler OPTIONAL BIN 1 Left Output Bin OPTIONAL BIN 2 through 6 Mailbo x 1-5 OPTIONAL BIN 7 Stapler Bin 7-bin T abletop Mailbo x OPTIONAL BIN 1 Left Output Bin OPTIONAL BIN 2 through 8 [...]

Chapter 2 Printing Tasks 96 Selecting the Output Bin Job Separation, Collator , and Stacking Modes Note The Mailbo x es handle all of the printer’ s suppor ted paper siz es (page 256 ). En velopes , labels, and tr ansparencies should only be sent to the Left Output Bin. The stapler is located on the left side of the 5-bin Mailbo x with Stapler . [...]

Chapter 2 Printing Tasks 97 Selecting the Output Bin Selecting a Mailbox through the Software Y ou can select mailbo x es through y our software application, printer dr iv er , or from the printer control panel. Otherwise, f ollow the instructions below f or setting the ov erall def ault printer output bin selection. Where and how y ou mak e select[...]

Chapter 2 Printing Tasks 98 Using the Stapler Using the Stapler Loading Staple Cartridges 1 T ur n off the printer and remov e the Left Output Bin. 2 Open the stapler unit cov er . 3 Squeeze the stapler car tridge tabs together and pull the empty staple car tridge out. 1 2 3[...]

Chapter 2 Printing Tasks 99 Using the Stapler 4 Remov e the plastic shipping clip from the ne w staple car tridge. Inser t the ne w staple car tridge so that it snaps into place. 5 Close the stapler unit cov er , replace the Left Output Bin, and tur n the printer on. 4 5[...]

Chapter 2 Printing Tasks 100 Using the Stapler Stapling Documents The stapler can staple documents of 2 to a maximum of 20 pages on 16 to 28 lb paper , Letter , Legal, and A4 size only . F or paper be yond 20 lb , f e wer sheets can be stapled depending upon the weight of the paper . The stapler should not be set as the def ault output bin. If y ou[...]

Chapter 2 Printing Tasks 101 Using the Stapler Selecting the Stapler from the Control Panel If y our software does not suppor t stapling, set it using the directions belo w . 1. Press M ENUS repeatedly until PAPER HANDLING appears. 2. Press I TEMS repeatedly until PAPER DEST= STANDARD OUT BIN * appears . 3. Press + repeatedly until PAPER DEST= OPTI[...]

Chapter 2 Printing Tasks 102 Printing Both Sides of Paper (Optional Duplex Printing Accessory) Printing Both Sides of Paper (Optional Duplex Printing Accessory) The printer can automatically pr int on both sides of paper with an optional duple x printing accessor y (duple xer). This is called duple xing. Note See the documentation included with the[...]

Chapter 2 Printing Tasks 103 Printing Both Sides of Paper (Optional Duplex Printing Accessory) Guidelines for Printing Both Sides of Paper CA UTION Do not print on both sides of labels, transparencies , env elopes, or paper heavier than 28 lb (105 g/m 2 ). Damage to the printer and paper jamming might result. z Y ou might need to configure the prin[...]

Chapter 2 Printing Tasks 104 Printing Both Sides of Paper (Optional Duplex Printing Accessory) Paper Orientation for Printing Both Sides of Paper The duple x er prints the second side of paper first, so paper such as letterhead and preprinted paper needs to be or iented as sho wn. z Load letter and A4 paper with the side-to-be-printed facing up , a[...]

Chapter 2 Printing Tasks 105 Printing Both Sides of Paper (Optional Duplex Printing Accessory) z Load letter and A4 paper with the side-to-be-printed facing do wn, and the top , shor t edge tow ard the back. z Load other sizes with the side-to-be-printed f acing down, and the top , shor t edge tow ard the right of the tra y . All other tra ys[...]

Chapter 2 Printing Tasks 106 Printing Both Sides of Paper (Optional Duplex Printing Accessory) Layout Options for Printing Both Sides of Paper The f our print or ientation options are shown belo w . These options can be selected from the printer dr iv er or from the pr inter’ s control panel (set BINDING from the P aper Handling Menu and ORIENTAT[...]

Chapter 2 Printing Tasks 107 Printing Envelopes Printing Envelopes Feeding Envelopes Automatically (Optional Envelope Feeder) With the optional en ve lope f eeder , the pr inter will automatically f eed up to 100 en ve lopes. (F or suppor ted env elope sizes , see page 256 .) T o print env elopes without an env elope f eeder , see page 111 . Note S[...]

Chapter 2 Printing Tasks 108 Printing Envelopes Guides En velope weight T ra y e xtension[...]

Chapter 2 Printing Tasks 109 Printing Envelopes Inserting the Envelope Feeder 1 Open T ra y 1 and remov e the cov er ov er the opening f or the en velope f eeder . 2 Locate the pins on the en velope f eeder and the corresponding holes on the printer . 3 Align the en ve lope feeder with the corresponding printer rails. 4 Slide the en v elope feeder [...]

Chapter 2 Printing Tasks 110 Printing Envelopes Loading Envelopes into the Envelope Feeder Note Print only env elopes approv ed f or use in the printer (page 267 ). 1 Pull out the en velope tr a y e xtender . The tra y e xtender will help reduce jams. 2 Adjust the width guides to the size of the en velopes to be used. 3 Lift the en velope w eight l[...]

Chapter 2 Printing Tasks 111 Printing Envelopes Printing Envelopes from T ray 1 With the optional en ve lope f eeder , the pr inter will automatically f eed up to 100 en ve lopes. T o order an env elope feeder , see page 36 . T o pr int with the en ve lope f eeder , see page 107 . Many types of en velopes can be printed from T ra y 1. (Up to 10 can[...]

Chapter 2 Printing Tasks 112 Printing Envelopes Loading Envelopes in T ray 1 1 Open T ra y 1. 2 If necessar y , pull out the tr a y e xtension f or the en velope siz e y o u are printing. 3 Place up to ten env elopes between the paper width guides, f ace up , with the back flap lying against the rear paper guide. 4 Slide the paper width guides unti[...]

Chapter 2 Printing Tasks 113 Printing Envelopes Printing Envelopes from Y our Software Application 1 Load up to ten en velopes into T ra y 1. 2 Specify T ra y 1, A utomatic, or select the paper source b y type in y our software application, and set the en velope siz e and type to the appropr iate en velope siz e (page 267 ). 3 If y our software doe[...]

Chapter 2 Printing Tasks 114 Printing Special Paper Printing Special Paper Printing Letterhead or Preprinted Paper Special paper includes letterhead, en ve lopes, labels , transparencies, full- b leed images, rotated paper , postcards , custom-size , and heavy paper . When printing letterhead or prepr inted paper , it is impor tant to load the tra [...]

Chapter 2 Printing Tasks 115 Printing Special Paper Printing Labels Use only labels recommended f or use in laser printers. Mak e sure that labels meet the specifications f or the input tra y you use (page 265 ). Do: z Print a stack of 50 labels from T ra y 1. z Load labels with the side-to-be-printed facing up , and the top , shor t edge tow ard t[...]

Chapter 2 Printing Tasks 116 Printing Special Paper Do not: CA UTION F ailure to f ollow these instructions can damage the printer . z Do not load the tra ys to capacity because labels are heavier than paper . z Do not use labels that are separating from the bac k ing sheet, wrinkled, or damaged in any w a y . z Do not use labels that ha ve the bac[...]

Chapter 2 Printing Tasks 117 Printing Special Paper Printing T ransparencies Ov erhead transparencies used in HP LaserJet printers must be ab le to withstand the 392°F (200°C) temperature encountered in the printer’ s fusing process. Use only transparencies recommended f or use in laser pr inters . Because transparencies tend to stic k to each [...]

Chapter 2 Printing Tasks 118 Printing Special Paper Custom-size Paper in T ray 1 Y ou can print on custom-size paper from T ra y 1. F or paper specifications, see page 256 . Printing on the Smallest- Sized Paper If y ou are using the pr inter driv er to set the paper size , under the Custom button, select the paper tab and set the paper size . Some[...]

Chapter 2 Printing Tasks 119 Printing Special Paper 2 Calculate margins to identify the area to be printed. Illustration 2 and the steps below sho w how to calculate a margin f or 3.67 by 7.5 in. (93 b y 191 mm) paper . a. T ake the maximum paper width siz e 11.7 in. (297 mm) and subtract 3.67 in. (93 mm) f or the width of the paper . T a k e the a[...]

Chapter 2 Printing Tasks 120 Printing Special Paper 3 Print custom-size paper from T ra y 1. See “ Loading T ra y 1 ” on page 76 . 4 The edge of the paper f eeding into the printer must be at least 3.67 in. (93 mm) wide to allow rollers inside the printer to gr ab the paper . Measuring from the leading edge to the trailing edge of the paper , t[...]

Chapter 2 Printing Tasks 121 Printing Special Paper Printing Car ds, Custom-size and Heavy Paper Custom-size paper can be printed from T ra y 1. F o r paper specifications , see P aper Specifications star ting on page 254 . Note The printer’ s control panel can be set f or one custom siz e at a time. Do not load more than one size of custom paper[...]

Chapter 2 Printing Tasks 122 Printing Special Paper Guidelines for Printing Custom-size Paper z Do not attempt to print on paper smaller than 3.67 inches (93 mm) wide or 7.5 inches (191 mm) long. z Set page margins at least .17 inch (4.23 mm) a wa y from the edges. Setting Custom Paper Sizes When custom paper is loaded, size settings need to be sel[...]

Chapter 2 Printing Tasks 123 Printing Special Paper If the settings are not a vailab le from the software, set the custom paper siz e from the control panel: 1. F rom the Pr inting Menu set CONFIGURE CUSTOM PAPER=YES . 2. F rom the Pr inting Menu, select inches or millimeters as the unit of measurement. 3. F rom the Pr inting Men u, set the X dimen[...]

Chapter 3 Advanced Printing Tasks 124 Overview 3 Advanced Printing T asks Overview This chapter introduces some ad vanced printing tasks to help y ou take full adv antage of the printer’ s f eatures. These tasks are “adv anced” because the y require y ou to change settings from a software application, the printer dr iv er , or the printer’ [...]

Chapter 3 Advanced Printing Tasks 125 Using Features in the Printer Driver Using Features in the Printer Driver When y ou pr int from a softw are application, many of the printer’ s features are a vailab le from the pr inter driv er . T o access Windo ws pr inter drivers , see page 63 . Note HP PCL 5e, PCL 6, PS, and Macintosh drivers are slightl[...]

Chapter 3 Advanced Printing Tasks 126 Using Features in the Printer Driver RIP ONCE RIP ONCE allows the print job to be processed one time at the printer . The f or matted print job can then be pr inted multiple times without pausing to process the print job again. This feature is normally active . T o disab le this f eature y ou must tur n off col[...]

Chapter 3 Advanced Printing Tasks 127 Using Features in the Printer Driver Printing with a W atermark A watermar k is a notice , such as “T op Secret,” pr inted in the bac kground of each page in a document. Chec k the dr iv er f or a v ailable options .[...]

Chapter 3 Advanced Printing Tasks 128 Different First Page Different First Page 1 Select “Use diff erent paper f or first page” in y our pr inter driver . Choose T ra y 1 (or Manual F eed) f o r the first page and one of the other tra ys fo r the remaining pages. Place the paper f or the first page in T ra y 1. (F or manual f eed, place paper i[...]

Chapter 3 Advanced Printing Tasks 129 Different First Page 2 Load the paper f or the remaining pages of the document into another tra y . Y ou may select the first and remaining pages b y type of paper . F or more inf or mation, see “ Printing by T ype and Size of P aper ” on page 134 . 2[...]

Chapter 3 Advanced Printing Tasks 130 Different First Page Printing Multiple Pages on One Sheet of Paper Y ou can print more than one page on a single sheet of paper . This feature is a vailab le in some pr inter driv ers, and pro vides a cost-effectiv e wa y to print draft pages . T o print more than one page on a sheet of paper , look f or a La y[...]

Chapter 3 Advanced Printing Tasks 131 Customizing Tray 1 Operation Customizing T ray 1 Operation Customize T ra y 1 to fit your printing needs. The printer can be set to pr int from T ra y 1 as long as it is loaded, or to pr int only from T ra y 1 if the type of paper loaded is specifically requested. Set TRAY 1 MODE=FIRST or TRAY 1 MODE=CASSETTE f[...]

Chapter 3 Advanced Printing Tasks 132 Customizing Tray 1 Operation T ray 1 Mode=Cassette TRAY 1 MODE=CASSETTE means the printer treats T ra y 1 like the inter nal tr a ys. Instead of looking f or paper in T ra y 1 first, the pr inter pulls paper either star ting from the bottom tra y upward (from the tr a y with the highest capacity to the tra y wi[...]

Chapter 3 Advanced Printing Tasks 133 Customizing Tray 1 Operation Manually Feeding Paper from T ray 1 The Manual F eed f eature allows y ou to print on special paper from T ra y 1, such as en velopes or letterhead. If Man ual F eed is selected, the printer will print only from T ra y 1. Select Manual F eed through the software or printer dr iv er [...]

Chapter 3 Advanced Printing Tasks 134 Printing by Type and Size of Paper Printing by T ype and Size of Paper Y ou can configure the printer to select paper by type (such as plain or letterhead) and size (such as letter or A4), as opposed to sour ce (a paper tra y). Benefits of Printing by T ype and Size of Paper If y ou frequently use se ver al dif[...]

Chapter 3 Advanced Printing Tasks 135 Printing by Type and Size of Paper 2. F rom the P a per Handling Men u in the pr inter’ s control panel, select the paper type f or each tra y . If y ou are unsure what type y ou are loading (such as bond or recycled), chec k the label on the package of paper . For suppor ted types, see page 259 . 3. Select t[...]

Chapter 4 Printer Maintenance 136 Overview 4 Printer Maintenance Overview This chapter e xplains basic printer maintenance. z Managing the T oner Car tr idge z Cleaning the Printer Note T o ensure optimum pr int quality , the pr inter will prompt y ou perf or m printer maintenance e ver y 350,000 pages . When the PERFORM PRINTER MAINTENANCE message[...]

Chapter 4 Printer Maintenance 137 Managing the Toner Cartridge Managing the T oner Cartridge HP Policy on Non-HP T oner Cartridges He wlett-P ackard Compan y cannot recommend use of non-HP toner car tridges, either ne w or remanuf actured. Because the y are not HP products, HP cannot influence their design or control their quality . T o install a n[...]

Chapter 4 Printer Maintenance 138 Managing the Toner Cartridge T oner Cartridge Life Expectancy The lif e of the toner car tridge depends on the amount of toner that print jobs require. When printing te xt at 5% cov erage, an HP toner car tridge lasts an a ver age of 15,000 pages. (A typical b usiness letter is about 5% cov erage .) This assumes th[...]

Chapter 4 Printer Maintenance 139 Managing the Toner Cartridge Continue Printing When T oner is Low z When toner is low , the pr inter’ s control panel displa ys the TONER LOW message. z If the TONER LOW message displa ys , b ut the pr inter continues printing, TONER LOW is set to CONTINUE (the def ault setting). If the printer stops pr inting wh[...]

Chapter 4 Printer Maintenance 140 Managing the Toner Cartridge Redistributing the T oner (continued) 1 Open the top cov er . 2 Remov e the toner car tridge from the pr inter . W ARNING! A void reaching too f ar into the pr inter . The adjacent fusing area might be hot! 3 Rotate the toner car tr idge and gently shake it from side to side to redistri[...]

Chapter 4 Printer Maintenance 141 Cleaning the Printer Cleaning the Printer T o maintain print quality , clean the printer thoroughly: z Ev er y time y ou change the toner car tridge. z Whene v er print quality problems occur . Clean the outside of the printer with a lightly water-dampened cloth. Clean the inside with only a dr y , lint-free cloth.[...]

Chapter 4 Printer Maintenance 142 Cleaning the Printer 1 Bef ore y ou begin these steps, tur n the printer off and unplug all cab les. W ARNING! A void touching the adjacent fusing area in the left door . It ma y be HO T . 2 Open the top cov er of the pr inter and remov e the toner car tridge. CA UTION Do not touch the transf er roller (A). Skin oi[...]

Chapter 4 Printer Maintenance 143 Cleaning the Printer Using the Printer Cleaning Page If toner spec ks appear on the front or back side of y our print jobs, f ollow the procedure below . F rom the pr inter’ s control panel, do the f ollowing: 1. Press M ENU repeatedly until PRINT QUALITY MENU appears. 2. Press I TEM repeatedly until CREATE CLEAN[...]