HP 2500C manual

2500C/C+/CM HP Professional Series Color Printer USER’S GUIDE[...]

Acknowledgments HP ColorSmart II, HP PhotoREt II and HP ZoomSmart Scaling T echnology are tr ademarks of Hewlett-Packar d Company. Microsoft is a U.S. r egistered tr ademark of Microsoft Corpor ation. Windows is a trademark of Micr osoft Corporation. Adobe is a U.S. register ed trademark of Adobe Systems Incorpor ated. PostScript 3 is a trademark o[...]

C ONTENT S 2500C/C+/CM HP Contents Printer Basics System Requirements 1 Printer Featur es and Benefits 1 Printer Parts and Locations 2 Control Panel Layout 2 Control Panel K eys 3 LEDs 3 Setting Up Step 1 - Unpack the Printer 4 Step 2 - Remove All T apes fr om the Printer 5 Step 3 - Connect Cables 5 Step 4 - Set L CD Language Prefer ence 6 Step 5 -[...]

Installing the PostScript Module 22 Installing Additional Memory 25 L CD Messages Contr ol Panel Menus 27 Overview 27 Paper Handling Menu 28 Diagnostics Menu 29 Information Menu 29 Self T est Menu 30 Print Quality Menu 30 Printing Menu 31 IO Menu 32 Resets Menu 32 Configuration Menu 33 MIO Menu 33 PostScript Menu 33 Understanding Printer Messages 3[...]

1 Congr atulations on your pur chase of an HP 2500C/C+/CM Professional Series Color Printer. System Requirements Please ensure that you have the following computer setup: Minimum: Windows 3.1x: 486DX-66, 8MB RAM Windows 95/98: 486DX-100, 8MB RAM Windows NT 4.0/5.0: 486DX-100, 16MB RAM Macintosh System 7.5.3 or later: 68040, 8MB RAM Recommended: Win[...]

2 Significant Cost Savings and Speed Gains with HP’s New Modular Ink Delivery System (MIDS). • New half-inch printheads print larger swathes to achieve significant speed gains of up to 11 ppm black, 9 ppm color. • HP’s new Modular Ink Delivery System communicates with a smart chip built into each printhead and ink cartridge to monitor ink l[...]

3 (Go) • Places the printer either online or offline. • Allows the printer to r esume printing after being offline. Clears most printer messages and places the printer online. • Allows the printer to continue printing with a warning message such as TRA Y x L OAD [TYPE] [SIZE] or UNEXPECTED P APER SIZE. • Exits the Contr ol Panel menus. (T o[...]

4 1. Check that the following items are included with the printer: a. Power Cord b. F our HP No. 10 Ink Cartridges (black, cyan, magenta and yellow) c. F our HP No. 10 Printheads (black, cyan, magenta and yellow) d. Extended T ray Cover e. Setup Poster f. Getting Started Guide g. Quick Reference Guide h. Starter CD i. HP JetDirect CD (HP 2500CM pri[...]

5 1. Remo ve the four tapes securing the printer. Open the top cover and remove the fifth tape fr om the inside of the printer. 1. Ensur e that the computer is turned off. 2. Plug the power connector firmly into the printer’s power sock et. 3. Plug the power plug into an electrical outlet. T o connect the printer directly to the computer: 1. Conn[...]

6 Y ou can set the L CD Panel to display printer messages in one of the following languages: • English • Norwegian • German • Finnish • French • Swedish • Dutch • Danish • Portuguese • Polish • Italian • Czech • Spanish • Russian T o do so: 1. Ensure that the printer is turned off. 2. Press and hold [Menu] and turn on th[...]

3 1 7 1. Pr ess the Power button to turn on the printer. 2. Lift to open the Ink Cartridge door. 3. Remove all four ink cartridges fr om their packaging and insert each ink cartridge into its own color-coded slot. Mak e sure that each cartridge is pressed firmly into place. 2500C/C+/CM HP Step 5 - Install Ink Cartridges 2[...]

3 8 1. Mak e sure that the Ink Cartridge Door is open. Gr asp the side of the Printhead Access Cover and lift up firmly to snap the co ver open and completely remo ve it from the printer. Y ou may have to use some for ce to open the cover. Note: If the cradle cannot be found under the cover, it means that the tape securing the cr adle has not been [...]

1 5 6 4 9 4. Close the printhead latch. Be sure that the hook on the printhead latch catches the carriage lock. Note: Y ou may have to use some force to close the printhead latch. 5. Ensur e that the Ink Cartridge Door is lifted. Align the tabs of the cover with the tabs on the printer. 6. Lower and snap to close the cover. 7. Close the Ink Cartrid[...]

9 8 6 7 10 3. Unpack the Paper Length and Width guides. 4. Insert the Paper Length guide into the slot of the paper size you wish to load. 5. Insert the Paper Width guide into the slot of the paper size you wish to load. 6. Insert paper, print side down into the printer. 7. T ap the left side of the stack of paper to ensur e that it is flush agains[...]

6 1 11 Note: T r ay 3 is designed to hold up to 250 sheets of paper and can accommodate paper sizes such as Letter, A4, Legal, B4, A3, 11” x 17”, 13” x 19” and 330 x 483 mm. 1. Gr asp the sides of T ray 3 and pull it out of the printer. 2. If you are loading paper sizes such as B4, A3, 11” x 17” and 330 x 483 mm, unlock the tr ay lock, [...]

8 12 7. Re-insert T ray 3 into the printer. 8. If T ray 3 is extended, place the Extended T ray Cover over the tr ay. 9. On the Control Panel, press [Menu] until P APER HANDLING MENU appears. 10. Press [Item] to select TRA Y 3 TYPE= 11. Press [V alue] to select the media type you have loaded into the tray and press [Select]. Click to see a video cl[...]

13 Befor e you can use the printer, you must install the printer softwar e. T o install the printer software, you need at least 8 MB of RAM and Microsoft Windows 3.1x, 95 or 98 installed in your computer. T o install the printer software in Windows NT 4.0, you need at least 16 MB of RAM and Windows NT 4.0 installed in your computer. Installing the [...]

T o do this: 1. Download the printer software. During download, you will be ask ed if you wish to customize the printer software. If you choose not to, you may run the Installer Configur ation Utility later by double-clicking on the HPINSCFG.EXE icon in the driver directory of the Starter CD. 2. Choose the options you wish to install. 3. Click OK .[...]

1 15 Loading the T rays The HP 2500C/C+/CM Professional Series Color Printer has 3 paper tr ays and one Rear Manual Feed for superior paper handling capabilities. T r ay 1 - This tr ay holds up to 10 sheets of paper. It is recommended that you use this tray for media types and sizes that ar e seldom used. T r ay 2 - This tr ay holds up to 150 sheet[...]

2 16 Loading Media in the Rear Manual F eed 1. Set your printer software to pick paper fr om Rear Manual Feed and print your document. F or mor e information on how to set your print settings, please refer to the section on Changing Print Settings. 2. After sending your print job to the printer, the L CD panel will display the message "MNL FEE[...]

6 7 17 Replacing Printheads If the printheads are f aulty, the printer will show an error message and the printer will stop printing. When this happens, replace the printhead. F or mor e information, r efer to the T r oubleshooting section. 1. Ensur e that the printer is on. 2. Open the Ink Cartridge Door. 3. Grasp the side of the Printhead Access [...]

11 12 10 18 10. Close the printhead latch. Be sure that the hook on the printhead latch catches the carriage lock. Y ou may have to use some force to close the printhead latch. 11. Ensure that the Ink Cartridge Door is lifted. Align the tabs of the co ver with the tabs on the printer. 12. Lower and snap to close the cover. 13. Close the Ink Cartrid[...]

19 Changing Print Settings Select Y our Printer T o use your HP 2500C Series color printer, mak e sure that it is selected as the default printer. In Windows 95, 98 or NT 4.0: 1. Click Start , select Settings followed by Printers . 2. Click the HP 2500C Series Printer icon to select it. 3. From the File menu, select Set As Def ault , then close the[...]

HP ZoomSmart Scaling T echnology Allows you to automatically enlarge or r educe your printout. W atermark Allows you to create light-color ed text that appears “behind” the document’s main text. When you print, the text appears f aintly on the printout lik e the watermarks found on elegant stationery. Mirr or Image Allows you to print a later[...]

21 This section contains information on utilities for maintaining the printer. They include: • Cleaning Printheads • Aligning Printheads • Calibr ating Color Clean Printheads Whenever print quality noticeably decreases it is a good idea to perform the “ Clean Printheads” utility either through the HP 2500C T oolbox on your computer or fro[...]

1 22 8. When you have finished entering the values press [Select]. 9. The printer will print a confirmation page consisting of 2 squares and a cr oss. 10. Check the confirmation page to see if the lines on the squar es and the cr oss ar e aligned. 11. Re-align the printheads if the confirmation page is not satisfactory. Calibr ate Color If the colo[...]

6 5 4 3 2 2. Switch off your printer and remove all cables fr om the back of the printer. 3. Lift up the two rear door latches to open the Rear Access Door. 4. Loosen the four screws on the metal panel to r emove it. 5. Remove the PostScript 3 Module from its pack age. DO NOT touch the metal connection points. 6. Position the PostScript 3 Module as[...]

11 10 9 8 7. Push in the PostScript 3 Module until the two clips snap into place. 8. Lift the plastic flap, place the metal panel on the Rear Access Door and fasten the scr ews. 9. Reconnect all cables to the back of the printer and power ON the printer. 10. T o verify installation of the PostScript 3 Module, select the PostScript Firmware V er sio[...]

3 2 1 7 If your printer has the PostScript module installed, you may install up to 64 MB of additional memory. See Supplies and Accessories T o do so: 1. Put on the anti-static wrist str ap and clip the other end to a grounded metal piece. Note: Failur e to do so may damage the printer or the memory module. 2. Switch off your printer and remove all[...]

8 7 5 6 4 4. Loosen the four screws on the metal panel to r emove it. 5. Insert the SIMM into SL O T 3 or 4 at a 45° angle. 6. Rotate the top of the SIMM until it is upright and clicks into position. 7. Lift the plastic flap, place the metal panel on the Rear Access Door and fasten the scr ews. 8. Reconnect all cables to the back of the printer an[...]

27 Contr ol Panel Menus Overview Y ou can perform most routine printing tasks from the computer thr ough the printer driver. This is the most convenient way to change settings on the printer. See the Help files associated with the printer software, or for more information, r efer to the Windows Printing section. Y ou can also change the printer set[...]

28 Item V alues Explanation TRA Y 2 TYPE=PLAIN PLAIN Set the value to correspond with the HP INKJET /HEA VY paper type currently loaded in T ray 2. HP PHO TO TRNSPRNCY /IRON PLAIN: Plain Paper RAPID TRNSPRNCY HP INKJET /HEA VY: HP Pr emium Inkjet Paper or HP Premium Inkjet Heavyweight Paper HP PHO TO: HP Premium Photo Paper TRNSPRNCY /IRON: HP Prem[...]

Item Explanation ALIGN PRNT -HDS This item aligns the printheads to ensure the printout is of the best possible print quality. F or mor e information see section on Align Printheads. CLEAN PRNT -HD: This item cleans the printheads. Level 1 is the basic level and should LEVEL 1 be performed first. F or mor e information see section on Clean Printhea[...]

Item Explanation PRINT MENU MAP The Menu Map shows the layout of the Control Panel menu items. PRINT PS FONT LIST The PS F ont List shows all the PS fonts currently available to the printer. PRINT DIAGNOSTIC The Diagnostic Page shows gener al printer information and current P AGE network parameter s. PRINT EXT The Extended Diagnostic Page shows pri[...]

31 Item V alues Explanation P APER=LETTER LETTER Set the paper size. LEGAL 13 x 19 A4 A3 11 x 17 JISB4 ORIENT A TION= PORTR AIT Determine the default orientation of print PORTRAIT LANDSCAPE on the page. Note: It is best to set the page orientation fr om the printer software or software application . APPEND CR T O LF= NO Select YES to append a carri[...]

32 Item V alues Explanation IN JOB TIMEOUT= 5 to 300 Select the amount of time (in seconds) that 15 the printer will wait within a print job before ending it. When the data from a print job fails to be sent to the printer completely, the printer will wait for the specified number of seconds. After that, it will abort the job and carry on to process[...]

33 MIO Menu The MIO print server that is installed controls this menu and it varies accor dingly. Please refer to the documentation that comes with the print server for more information. Item V alues Explanation PERSONALITY= AU TO Select the default printer language AU TO PCL (personality). PS Possible values are determined by which valid PCL 5 lan[...]

34 Message Explanation Solution OFFLINE The printer is offline. Press to set the printer online. C ANCELING JOB The printer is canceling the current print job. [COL OR] INK OUT , One of the ink cartridges Replace the appropriate cartridge. REPLA CE CART (black, cyan, magenta or yellow) is out of ink. [COL OR] CART One of the ink cartridges Replace [...]

35 LEFT BA CK PANEL The left side of the Back Open the Rear Access Door and ensure OUT Panel has not been that the left side of the panel is inserted properly. properly installed. RIGHT BA CK The right side of the Open the Rear Access Door and ensure P ANEL OUT Back Panel has not that the right side of the panel is been inserted properly. properly [...]

36 WRONG MEDIA The media type which the Do one of the following: TYPE, [A CTION] printer has detected is not • Press to continue printing. the type specified in your • Load the correct media and press . print settings. • Cancel the current print job by pressing the [Cancel Print] button. UNEXPECTED The specified paper size Reload the correct [...]

37 2500C/C+/CM HP T r oubleshooting This chapter documents the different tr oubleshooting tools and steps that can be used to assist you in diagnosing and solving most printer pr oblems. Gener al T roubleshooting Tips 1. Check the printer L CD panel. If the printer LCD panel displays a Recover able error message r efer to Under standing Printer Mes[...]

38 Non-Recover able Err or If the L CD panel displays a non-recoverable err or message or if the printer is in a non-recover able error state: 1. T urn off your printer by pressing the Power button. Remove all cables and wait for about 10 seconds. Reconnect the cables and power on the printer. 2. If the printer powers on and r ecovers from the err [...]

39 The following is a summary of the troubleshooting tips found in the T oolbox: Printer does not Print • Check the power Mak e sure the power cord is connected firmly to the printer and to a working outlet, and that the printer is turned ON. The green Ready LED should be lit and the L CD should display “READ Y”. • Check printer setup Mak e[...]

40 • T r ay 3 pulled out during printing. If T ray 3 is pulled out of the printer when it is printing, the job will be canceled and the page will be ejected. Wait until the page has been printed and ejected from the printer before removing the tray. Bad or Poor Print Quality • Check print quality setting Check the printer setting which you have[...]

41 Garbage Printed • Check cable connection Check that the printer and/or network cables ar e securely connected to the printer. If you are using a parallel cable, ensure that it is also firmly connected to the computer. • Check printer setup Mak e sure your HP 2500C Series printer is selected as the curr ent or default printer. • Check docum[...]

3 3 42 3. If you are unable to free the jammed paper, pull out the handle of the Paper Knob, pull the knob away from the printer and r otate to remove the paper. 4. If the L CD still reports a paper jam, go to the back of the printer and lower the Rear Access Door by lifting the two rear door latches. 5. Remove the Back Panel by pressing the two ca[...]

43 T o diagnose the faulty printhead: 1. Open the Printhead Access Cover and unlock the printhead latch. 2. Remove the cyan, magenta and yellow printheads and close the Printhead Access Cover. 3. The L CD Panel will display the message "DETECTING..." as it checks the printhead. 4. If the message "B PRNT -HD FA UL TY , PRESS " ap[...]

44 The Diagnostic T est page is a valuable tool for troubleshooting. This will help verify if the printer is working. T o print a Diagnostic T est: 1. Press [Menu] until SELF TEST MENU appears 2. Press [Item] until PRINT DIA GNOSTIC PA GE appears. 3. Press [Select] to print the diagnostic page. The Diagnostic T est page looks lik e this: 2500C/C+/C[...]

45 2500C/C+/CM HP Customer Support HP FIRST HP FIRST is an automated information fax r etrieval service which provides toll-fr ee, 24-hour technical information to you by f ax. Call HP FIRST at the following telephone numbers: For US and Canada (800) 333-1917 For customer s in Europe: U.K. 0800 96 02 71 For service in English outside U.K. + 31 20 6[...]

46 F or customer s in Asia-Pacific Australia 613 9272 2627 China 86 10 6564 5735 Hong K ong 2506 2422 India 9111 622 6420 Indonesia 21-352 2044 K orea 822 769 0543 Malaysia 03 298 2478 New Zealand 64 09 356 6642 Philippines (65) 275 7251 Singapore 275 7251 T aiwan (02) 719 5589 Thailand 662 661 3511 The HP Customer Care Center can be r eached at an[...]

47 Spain 902 321 123 Sweden 08 619 2170 Switzerland 0848 80 11 11 The Netherlands 020 606 8751 T urkey 90 1 224 59 25 United Kingdom 0171 512 5202 For Asia-Pacific Australia (61-3) 9272-8000 China 86 10 6564 5959 Hong K ong 800 96 7729 India 9111 682 6035 Indonesia 21 350 3408 K orea (82-2) 3270-0700 Malaysia 03 295 2566 New Zealand 09 356-6640 Phi[...]

48 Number Description Accessories C3289A HP 2500C PostScript Upgr ade Kit C2950A IEEE 1284-Compliant Parallel Cable 2m C2951A IEEE 1284-Compliant Parallel Cable 3m C3390A HP 2500C PCL5 Upgr ade Kit C3391A HP 16 MB (1 x 16 MB) 60ns EDO SIMM C3392A HP 32 MB (1 x 32 MB) 60ns EDO SIMM Any HP JetDirect MIO print server car ds Printheads C4800A HP Black [...]

C6059A A3, 20 sheets: 297 x 420 mm C6039A US Letter, 15 sheets: 8.5 x 11 in. C6040A A4 (European ), 15 sheets: 210 x 297 mm C6043A A4 (Asian ), 15 sheets: 210 x 297 mm HP Premium T ransparency Film C3834A US Letter, 50 sheets: 8.5 x 11 in. C3828A US Letter, 20 sheets: 8.5 x 11 in. C3835A A4, 50 sheets: 210 x 297 mm C3832A A4, 20 sheets: 210 x 297 m[...]

50 Print Method Plain paper dr op on-demand thermal inkjet printing Print Speed 1 Black Black T ext Letter / A4 11 x 17 / A3 Econof ast Mode 11 ppm 7 ppm Normal Mode 9 ppm 5 ppm Best Mode 7.5 ppm 4.5 ppm Print Speed 1 Color Color Highlights Letter / A4 11 x 17 / A3 Econof ast Mode 9 ppm 5.5 ppm Normal Mode 6.5 ppm 3.5 ppm Best Mode 5.5 ppm 2.5 ppm [...]

51 Memory HP 2500CM 20 MB standard RAM T wo 72-pin SIMM slots for additional memory (EDO, 60ns) expansion up to a total of 76 MB SIMM Memory upgrade apply only to PostScript and PCL 5Ce and are to be in increments of 16MB. Connectivity / Network HP 2500C & HP 2500C+ Management Network-capable printer for DOS and Windows environments HP PCL 3e W[...]

52 Paper Size Handling Minimum Width: 76.2 mm (4 in.) x 127.0 mm (6 in.) Maximum Width: 330 mm (13 in.) x 483 mm (19 in.) Ma ximum Print PCL: 320 mm (12.61 in.) x 470 mm (18.49 in.) on 13 in. x 19 in. media Area PostScript: 289.56 mm (11.4 in.) x 441.96 mm (17.4 in.) or 302.26 mm (11.9 in.) x 426.72 mm (16.8 in.) on 13 in. x 19 in. media. Media Siz[...]

53 Media Size, T ype T ray 3 (Lower T ray) and Handling Sheets : up to 250 60 to 135 g/m 2 (16 to 36 lb. Bond) Support Media sizes supported : Paper: U.S. Super B 13 x 19 in., U.S. T abloid 11 x 17 in., U.S. Legal 8.5 x 14 in., U.S. Letter 8.5 x 11 in., European Super A3 330 mm x 483 mm, European A3 297 x 420 mm, Eur opean A4 210 x 297 mm, European[...]

54 Power Supply Built-in Universal Power Supply Power Requirements Input V oltage 100 – 240 A C (±10%), 50/60 Hz (±3 Hz) Power Consumption Less than 2 watts when off, 8 watts maximum non-printing, 35 watts average printing, 65 watts printing Dimensions With paper tray closed 685 mm (26.97 in.) W x 610 mm (24.02 in.) D x 337 mm (13.27 in.) H Wit[...]

55 Paper Size Left Margin Right Margin T op Margin Bottom Margin US Letter 0.25” 0.25” 0.117” 0.5” 6.35mm 6.35mm 2.97mm 12.7mm 11” x 17” 0.26” 0.26” 0.117” 0.5” 6.6mm 6.6mm 2.97mm 12.7mm A4 0.133” 0.133” 0.117” 0.5” 3.38mm 3.38mm 2.97mm 12.7mm A3 0.205” 0.205” 0.117” 0.5” 5.2mm 5.2mm 2.97mm 12.7mm B4 0.205” 0.2[...]

56 Note: The minimum printer margins when printing with the PostScript driver is the same as that of the PCL driver except for the following: HP Product Duration of Limited W arranty Software 90 Days Ink Cartridges 90 Days Printheads 1 Y ear Printer 1 Y ear A. Extent of Limited W arranty 1. Hewlett-Packar d (HP) warrants to the end-user customer th[...]

57 HP will charge its standar d time and materials charges to service the printer for the particular failur e or damage. 5. If HP receives, during the applicable warr anty period, notice of a defect in any software, media, or ink cartridge pr oduct which is covered by HP’s warranty, HP shall r eplace the defective product. If HP receives, during [...]

D. Local Law 1. This W arranty Statement gives the customer specific legal rights. The customer may also have other rights which vary from state to state in the United States, from pr ovince to province in Canada, and fr om country to country elsewhere in the world. 2. T o the extent that this Warr anty Statement is inconsistent with local law, thi[...]

59 DECLARA TION OF CONFORMITY accor ding to ISO/IEC Guide 22 and EN 45014 Manufactur er's Name: Hewlett-Pack ar d Singapore (Pte) Ltd Manufactur er's Addr ess: Asia Hardcopy Manuf acturing Operation 20 Gul W ay, Singapore 629196 declar es, that the pr oduct Product Name: HP2500C, HP2500Cse, HP2500Cxi, HP2500C+, HP2500CM* Model Number: C26[...]

60 Power Cord Statement The power cord cannot be r epaired. If it is defective it should be discar ded or returned to the supplier. LEDs Classification Energy Consumption Safety Information Always follow basic safety precautions when using this product to r educe risk of injury fr om fir e or electric shock. 1. Read and understand instructions in t[...]

61 5. Do not install product or use this pr oduct near water, or when you are wet. 6. Install the product secur ely on a stable surf ace. 7. Install the pr oduct in a protected location wher e no one can step on or trip over the line cord, and the line cor d will not be damaged. 8. If the product does not oper ate normally, see “T roubleshooting?[...]

©Copyright 1999 Hewlett-Packar d Company Printed in the U.S.A. Manual Part No. C2685-90045 450 Alexandr a Road Singapore 119960 Singapor e. http://www.hp.com/go/hp2500 C2684-90045[...]