HP LaserJet Enterprise CM4540 MFP manual

C OL OR L A SERJE T ENTERP RISE CM4 5 4 0 MFP SERIE S Us er Guide[...]

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HP Color LaserJet Enterprise CM4540 MFP S eries User Guide[...]

Copyright and License © 2010 Copyright Hewlett-Packard Developme nt Compan y, L.P. Reproduction, adaptation, o r translation without prior written permission is prohi bited, ex cept as all owed und er the copyright laws. The infor matio n cont aine d herein i s subject to change without no tice . The onl y warranties for H P products and service s[...]

Conventions used in this guide TIP: Tips provide helpful hints or shortcuts. NOTE: N otes provide important information to explain a concept or to complete a task. CAUTION: Cautions indicate procedures that you should follow to av oid losing data or damaging the product. WARNING! Wa r nings alert you to specific procedures that you should fo llow t[...]

iv Conventions used in this guide ENWW[...]

Table of contents 1 Product basi cs ......... ............ ............ ................. ............. ............. ..................... ............ ..... 1 Product compa rison ....... .......... ........... .............. ........... .......... .................. .............. ........... .. ...... 2 Environmenta l features .......... .......[...]

Networ k Settings me nu ...... ............ ................ ............ ............ .................... .............. 39 Troubl eshooting menu ......... ........... ........... ................... .................. ............... ........... 42 Device Maintenance me nu .......... ................. ............................. ..............[...]

Supporte d utilities for Mac . ....................................................................... ............... 65 HP Embedd ed Web Server ... .......... ....... ........... .......... .................. ............. 65 Print with Ma c .............. .................. ........................ .................... .................. .......[...]

Paper o rientation for loading tra ys .................... ........................................................ 98 Paper orientation for loa ding Tray 1 ............ ......... ................. ................ ..... 98 Paper orientat ion for loading Tray 2 or Trays 3, 4 , and 5 ........ .................. . 1 00 Configure trays .............. [...]

Use a printing shortc ut with W indows ..................................... .................. 131 Create printing sh ortcuts ......................................................................... 132 Improve print quality with Windows ..................... ................................................... 135 Selec t the page s ize with Wind[...]

Supported to ugh paper ............. ...................... ......................... 163 Set the duple x alignment .............. ................................ .......................... . 163 Walk-up U SB printing . ......... .............. .............. ...................... ....................... ................... .... . 164 9 C olor ..[...]

Sign in ........ ........... .................. .................. .............. ........... ........... .................. .... 194 Change d efault scan/ send settings from the pr oduct control p anel .......... ............. ....... 194 Send a sca nned doc ument .......... ...................... ................ ...................... ..........[...]

Image a djustment . ................... .................... ............................ 2 24 Optimize te xt/picture ....... ......... .............................................. 224 Job build . .................... ................. ............. ............ ................. 225 Blank page supp ression ............................ ..........[...]

Create a s pe ed dial list ..... ............ .................... .................... ................ .. 241 Delete a speed dial list . ...... .......... ......... ................ .............. .......... .......... 243 Delete a s ingle number f rom the speed dial lis t ........ ................. ............. .... 2 44 Add a number to an exis[...]

Open the H P Embedded Web Server by using a network co nnection ... ......... ....... ....... 266 HP Em bedded Web Server features . ................. .............. .......... .......... ................. .... 267 Informatio n tab ............ ................................ .......................................... 267 Gener al tab .......... .[...]

The pr oduct does not pick up paper .................................... .................................... 2 89 The prod uct picks up multiple sheets of paper . ......................... .......................... ....... 289 Prev ent paper jams ...... .......... ................ ............ .......... .......... ................ ............. [...]

The product is disabled, o r other ne two rk settings are in c orrect .................... 317 Solve product softw are problems with Windows .... ................................ .................................. 318 Solve product so ftware problems with Mac ... ......... ............... ............. ......... .......... ............... ... 319 T[...]

Paper u se ....... ................... ............... ........... ........... ................... ............... ........... . 341 Plastics ... ............... ................ ............ .......... ......... ................ ............. ......... .......... 341 HP Laser Jet print supp lies ........................ ...........................[...]

xviii ENWW[...]

1 Product basics ● Product comparison ● Environmental features ● Accessibility features ● Pro duct view s ENWW 1[...]

Product compari son CM4540 MFP CC419A ● Prints up to 42 pages per minute (ppm) on Lette r - size paper an d up to 40 ppm on A4- size p aper ● Scans in graysc ale up to 36 .5 images per minute (ipm ) for Letter-size pages and up to 35 ipm for A4- size pages ● Scans in colo r up to 2 1 images per minute (ipm ) for Lette r-size pages and u p to [...]

Envi ronmental features Duple x Save paper by using dup lex pri nting as your def ault p rint set ting. Print multiple pages per sheet Save p aper by printing two or more p ages of a d ocument side-by -side o n one shee t of pape r. Access this feature throug h the printer driver . Recyc ling Reduc e waste by us ing recy cled pape r. Recycl e print[...]

Accessibi lity features The product include s several features th at aid you with accessibility issues. ● Online user guide that is compatible with text screen-readers. ● Print cartridges can be installed and removed by using one hand. ● All doors and covers can be opened by using one hand. ● Paper can be loaded in Tray 1 by using one hand.[...]

Product views Front vi ew CM4540 MFP 1 10 11 2 3 4 9 7 8 6 5 1 Standard ou tput bin 2 Docum ent fe eder c over (a ccess f or clea ring jams) 3 Docum ent fe eder input tray 4 Docum ent fe eder o utput b in 5 Control pa ne l with color touchscreen displ ay 6 Top-cover -release lever (access for c learin g jams) 7 Hand le for th e right doo r (access [...]

CM4540f MFP 1 14 13 2 3 4 9 10 1 1 7 8 6 5 12 1 Standard ou tput bin 2 Docum ent fe eder c over (a ccess f or clea ring jams) 3 Docum ent fe eder input tray 4 Docum ent fe eder o utput b in 5 Control pa ne l with color touchscreen displ ay 6 Top-cover -release lever (access for c learin g jams) 7 Hand le for th e right doo r (access for cle aring j[...]

CM4540fskm MFP 1 2 16 17 15 14 3 4 5 10 11 12 13 8 9 7 6 1 Mailb ox output bins 2 HP Sta pling Mailbox acce ssory 3 Docum ent fe eder c over (a ccess f or clea ring jams) 4 Docum ent fe eder input tray 5 Docum ent fe eder o utput b in 6 Control pa ne l with color touchscreen displ ay 7 Top-cover -release lever (access for c learin g jams) 8 Hand le[...]

Back view 2 1 1I n t e r f a c e p o r t s 2 Po wer co nnecti on 8 Chapter 1 Product basics ENWW[...]

Interface ports 1 2 4 5 6 7 3 1 Hi-speed USB 2.0 printing port 2 Forei gn inter face har ness fo r conne cting third-pa rty de vices 3 Loc al are a netwo rk (LA N) Ether net (RJ-4 5) ne twork po rt 4 USB port fo r connecting externa l USB devices 5 Fax por t (RJ-11 ) 6 EIO in terfac e expansio n slot 7 Slot for a cable-typ e securit y lock Serial n[...]

Control-panel la yout 7 5 8 6 3 1 4 9 10 14 2 12 13 11 1 Hardw are inte gration p ocket Area for addi ng third -party s ecurity de vices 2 Touch screen graphi cal di splay Use t he tou chscreen to o pen and set up all p r o duct functions. 3 Brigh tness-a djustme nt butt on Use th is button to in crease or decrease t he brigh tness of the touchscre[...]

Control-panel help The product has a built-in Help system that explains how to use each screen. To open the Help system, touch the Help button in the upper-right corner of the screen. For some screens, the Help opens to a global menu wh ere you can search for specific topics. You can browse through the me n u structure by touching the buttons in th[...]

Touchscreen navigati on The home screen provides access to the product features, and it indicates the current status of the pro duc t. NOTE: HP regularly updates features tha t are availabl e in the product firmware. To take advantage of the most curre nt features, up date the produc t firmware. To download the most recent firmw are upgrade, go to [...]

4 Copy count The copy count box indicates the number of co pie s that th e product is s e t to mak e . 5 Help button Touch the Help button to open the embedded help system. 6 Scroll bar Touch the up or down arr ows on the scroll bar to see the comp lete list of available features. 7 Sign In or Sign O ut Touc h th e Sign In button to ac cess se cure[...]

Buttons on the touchscreen The status line on t h e touchscreen provides inform ation about the produc t sta tu s. Various b uttons can appear in this area. The following table describ es each button. Home button . T ouch the home butto n to go to the Home screen from a ny other screen. Start button . Tou ch the Sta rt button to begin the action fo[...]

2 Control panel menus ● Control panel menus ● Administration menu ● Device Maintenance menu ENWW 15[...]

Control panel men us The product has many menus on the control panel H ome screen to help you perform tasks and configure settings. NOTE: To learn about each menu option, touch the Help button in the upper-right corner of the screen for that option. NOTE: HP regularly updates features tha t are availabl e in the product firmware. To take advantage [...]

Table 2-1 Menu s on the Home scree n (cont inued) Menu Des cription Save to Devic e Memory Use this menu to scan documents and save the m to the hard disk in the produ c t. Sever al option s are avai lable for custo mizing jo bs. These set tings are tempo rary. Afte r you have finished the job, the produ ct returns to the default settings. Open fro[...]

Administrati on menu You can per form ba sic prod uct setu p by u sing the Administration menu. Use the HP Embedded Web Server for more advanced product setup. To open the HP Embedded Web Server, enter the product IP address or host name in the address bar of a Web browser. Reports menu To dis play : At the product control panel, select the Adminis[...]

Table 2-2 Reports menu (continu ed) First level Second level Values Othe r Pages Demonst rati on Page Print Color Samples for RG B Print CMYK Val ues Print PCL Font List Print PS Fon t List Print General Settings menu To dis play : At the product control panel, select the Administration menu, and then select the Gene ral Settings menu. In the follo[...]

Table 2-3 General Settings me nu (continu ed) First level Second level Third level Fourth level Values Eve nt Days Select d ays of the we ek from a list. Sleep Delay Enter a value between 1 and 120 minutes. The d efaul t val ue is 45 minutes. Optimum Speed/Ene rgy Usage Faster Fir st Page * Save Energy Save More Ener gy Save Mo st En ergy Print Qua[...]

Table 2-3 General Settings me nu (continu ed) First level Second level Third level Fourth level Values Adjus t Paper Types Select f rom a list o f paper types that the product supp orts. The available opti ons are the same for eac h paper t ype. Print Mo de S elect from a list of pr int modes. Resistanc e Mode Normal mode Up Down H u m idit y Mode [...]

Table 2-3 General Settings me nu (continu ed) First level Second level Third level Fourth level Values Backgr ound Norma l * Alternate 1 Alternate 2 Alternate 3 Uniformity Control Norma l * Alternate 1 Alternate 2 Alternate 3 Tracking C ontr ol On * Off Registration Normal * Alternate Tra nsfer Con trol Normal * Alternate 1 Alternate 2 Alternate 3 [...]

Table 2-3 General Settings me nu (continu ed) First level Second level Third level Fourth level Values Quick Co py Job Held Timeou t Off * 1 Hour 4 Hours 1 Day 1 Week Default Folder Nam e for Stored Jo bs Sort S tored Jo bs By Job Name * Date Hold Off Pr int Job Enabled * Disabled Restor e Factory Setti ngs Addres s Book Calibra t ion Copy Digital [...]

Table 2-4 Copy Settings menu First level Second level Values Ima ge Previ ew NOTE: You might need to u pgrade the firm ware to vi ew this me nu. Make optional * Req uire previ ew Disabl e prev iew Side s 1-sided origin al, 1-si ded outp ut * 1-sided original, 2-si ded output 2-sided original, 1-si ded output 2-sided original, 2-si ded output Orien [...]

Table 2-4 Copy Settings menu (co ntinue d) First level Second level Values Pape r Selec t i on Automatic Tray 1 : [Si ze], [Type ] Tray <X>: [S ize], [Type] Image Ad justment Darkne ss Contrast Backgrou nd Cleanup Shar pness Content Orienta tion Orientation P ortrait * Landscape 2-Si ded Fo rmat Book-s tyle Flip-style Book -style or iginal; F[...]

Table 2-4 Copy Settings menu (co ntinue d) First level Second level Values Edge-To-E dge Normal ( reco mmended ) * Edge-To-E dge output Job Build Jo b Build off * Job Build on 26 Chapter 2 Control panel menus ENWW[...]

Sca n/Digi tal Sen d Settin gs menu To dis play : At the product control panel, select the Administration menu, and then select the Scan/ Digital Send Settings menu. In the following table, asterisks (*) indicate the factory default setting. Table 2-5 Scan/Digital Send Settings menu First level Second level Third level Fourth level Values E-mail Se[...]

Table 2-5 Scan/Digital Send Settings menu (c ontinued) First level Second level Third level Fourth level Values Resolution 600 dpi 400 dpi 300 dpi 200 dpi 150 dpi * 75 dpi Content Orientation Orientation P ortrait * Landscape 2-Sided Form at Book -style * Flip-style Colo r/Bla ck Auto detect Color Black/Gray Black Origin al Size Notifica tion Do no[...]

Table 2-5 Scan/Digital Send Settings menu (c ontinued) First level Second level Third level Fourth level Values Digi tal Se nd Servi ce Setup Allow Usage of Digital Sending Softw are (DSS) Server Allow Transfe r to New Digi tal Se nding S oftwar e (DSS) Serv er Fax Settings menu To dis play : At the product control panel, select the Administration [...]

Table 2-6 Fax Settings menu (con tinued ) First level Second level Third level Fourth level Values Fa x He ader Prepen d * Over lay Er ror Corre ction Mode Enabl ed * Disabled Fa x Numb e r Confirm ation Enabled Disabled * J BIG Compr ession En abled * Disabled Billing Codes Enable Billing Codes Off * On Minimum Length Range: 1 – 16 Default = 1 D[...]

Table 2-6 Fax Settings menu (con tinued ) First level Second level Third level Fourth level Values Notifica tion Do not notify * Notify when job completes Notify on ly if job fails Print E-mail N otification E-mai l addr ess Include Thumbnail Content Orientation Orientation P ortrait * Landscape 2-Sided Form at Book -style * Flip-style Origin al Si[...]

Table 2-6 Fax Settings menu (con tinued ) First level Second level Third level Fourth level Values Fax Receive S peed Fast Medium Slow Fax Print ing Schedule Incoming Fax Options Alway s store fax es Always pri nt faxes * Use Fax Print ing Schedule Schedule Touch this to set up a fax printing schedule if you selec ted th e Use Fa x Printing Schedul[...]

Table 2-6 Fax Settings menu (con tinued ) First level Second level Third level Fourth level Values Fa x Arc hiving E -mail Addr ess Enable Fax Forwarding Type of Fax Job to Forward Send an d receive Send only Receive onl y Fax Forwarding Number Print Settings menu To dis play : At the product control panel, select the Administration menu, and then [...]

Table 2-7 Print Setti ngs menu ( continued ) First level Second level Values Orien tati on Portrai t * Landscape Font Source Internal * Card slot 1 Card slot <X> EIO <X> disk USB Font Number Range: 0 – 999 Default = 0 Font Pitch Range: 0.44 – 99.99 Default = 10 Font Point Size Range: 4.00 – 999.75 Default = 12.00 Symbo l Set Selec[...]

Table 2-8 Print O ptions menu (continued) First level Second level Values Y Dimens ion Use I nches Use Millimeters Output Bin Side s 1-s ided * 2-s ided 2-Si ded Fo rmat Book-style * Flip-style Enabl e Edge-To -Edge Ov erride Enabl ed Disa bled * Display Settings menu To dis play : At the product control panel, select the Administration menu, and t[...]

Table 2-9 Display Settings m enu (conti nued) First level Second level Values Clearabl e War nings On Job * Continua ble E vents Auto continue (10 se conds) * Press OK t o contin ue 36 Chapter 2 Control panel menus ENWW[...]

Manage Supplies m enu To dis play : At the product control panel, select the Administration menu, and then select the Manage Supplies menu. In the following table, asterisks (*) indicate the factory default setting. Table 2- 10 Manage Supplies menu First level Second level Third level Fourth level Values Suppl ies Statu s Print View Supply Setting [...]

Table 2- 10 Manage Supplies m enu (conti nued) First level Second level Third level Fourth level Values Low Threshold S e ttings 1-100% Default = 10% Toner Collection Unit Very Low Settings Sto p * Prompt t o contin ue Continue Color /Black Mix Auto * Mostly C olor Pages Mostly Bla ck Pages Supply Messages Low Message On * Off Reset S upplie s New [...]

Table 2- 11 Manage Trays menu (conti nued) First leve l Values Image Rotatio n Standard Altern ate Over ride A4 /Letter Yes * No Stapler/Stacker Settings menu To dis play : At the product control panel, select the Administration menu, and then select the Stapler/ Stacker Settings menu . In the following table, asterisks (*) indicate the factory def[...]

Table 2- 13 Network Settings menu First leve l Values I/O Timeout Range: 5 – 300 sec Default = 15 Embedd ed Je tdirec t Menu EIO <X> Jetdirect Menu See the table that follows for details . These menus have the same structure. If an additional HP Jetdirect network card is installed in the EIO slot , then bo th menus ar e available. Table 2- [...]

Table 2- 14 Embedded Jetdirect Menu / EIO < X> Jetdirec t Menu (contin ued) First level Second level Third level Fourth level Values IPV 6 Setti ngs Enable Off On * Address Manual S ettings Ena ble Addres s DHCPV6 Policy Router Specified Router Unavail able * Always Primary DNS Secondary DN S Security Secure W e b HT TPS R equir ed * HTTPS Op[...]

Table 2- 14 Embedded Jetdirect Menu / EIO < X> Jetdirec t Menu (contin ued) First level Second level Third level Fourth level Values Execut e No * Yes Link Speed Auto * 10T Half 10T Full 100TX H alf 100TX Full Troubleshooting men u To dis play : At the product control panel, select the Administration menu, and then select the Troubleshooting [...]

Table 2- 15 Troubleshoo ting menu (c ontinu ed) First level Second level Third level Fourth level Values Fax S peake r Mode Norma l * Diagno stic Print Qualit y Page s PQ Trou blesh ooting Page s Print Diagnos tic Page Print Color B and Test Print Test Pag e Print Copie s Range: 1 – 30 Diagno stic Tests Disable C artridge C heck Paper Path Sensor[...]

Table 2- 15 Troubleshoo ting menu (c ontinu ed) First level Second level Third level Fourth level Values Control Panel LEDs Display Buttons Touch scree n Retr ieve Diagn ostic Dat a Create device data file Creat e zipped debug infor mati on fil e Includ e crash dump file s Clean u p debu g infor mation Sen d to E-m ail Export to USB 44 Chapter 2 Co[...]

Device Maintenance m enu Backup/Restore menu To dis play : At the product control panel, select the Devic e Maintenance menu, and then select the Bac kup/R estor e menu. In the following table, asterisks (*) indicate the factory default setting. Table 2- 16 Backup /Restore menu First level Second level Third level Values Back up Data Enable Sche du[...]

USB Firmware Upgrade menu To dis play : At the product control panel, select the Devic e Maintenance menu, and then select the USB Firmware Upgrade menu. Insert a USB storage device wit h a firmware upgr ade b undle into the USB port, and follow the on- screen instructions. Service menu To dis play : At the product control panel, select the Devic e[...]

3 Software for Windows ● Supported operating systems for Windows ● Supported printer drivers for Windows ● Select the cor rect printer driver for Windows ● Priority for print settings ● Change printer-driver settings for Windows ● Remove software fo r Windows ● Supported utilities for Windows ● Software for other operating systems E[...]

Supported operating systems for Windows The product supports the follo wing Windows operating systems: ● Windows XP (32-bit and 64-bit) ● Windows Se r ver 200 3 ( 32-bit and 64-bit) ● Windows Se r ver 200 8 ( 32-bit and 64-bit) ● Windows Vista (32-b it and 64-bit) ● Windows 7 (32-b it and 64-bit) 48 Chapter 3 Softw are for Windows ENWW[...]

Supported prin ter drivers for Windows ● HP PCL 6 (this is the default p rinter driver) ● HP postscript emulation Universal Print Driver (HP UPD PS) ● HP PCL 5 Universal Print Driver (HP UPD PCL 5) ● HP PCL 6 Universal Print Driver (HP UPD PCL 6) The printer drivers include online H elp that has instructions for co mmon printing tasks and a[...]

Select the co rrect prin ter driver for Windows Printer drivers provide access to the product features and allow the computer to commu nicate with the product (using a printer language). The following printer drivers are available at www.hp .com/ go/ cljcm4540 mfp_software . HP PCL 6 dr iver ● Provid ed as the defa ult dr iver. This drive r is a [...]

HP Universal Print Driver (UPD) The HP Universal Print D river (UPD) for Windows is a single driver that gives you instant access to virtually any HP LaserJet product, f r om any loc ation, without downloading separate drivers. It is built on proven HP print driver technology and has been tested thoroughly and used with many software programs. It i[...]

Priority for print settings Changes to print settings are prioritized depending on where the changes are made: NOTE: The names of commands and dialog boxes might vary depending on your software program. ● Page Setup dialog bo x : Clic k Page Setup or a similar co mmand on the File menu of the program you are working in to open this dialog box. Se[...]

Change pri nter-driver settings for Windows Change the settings for all pri nt jobs until the software program is closed 1. On th e File menu in the softwar e program, click Print . 2. Select the driver, and then click Properties or Preferences . The st eps can vary; th is proc edur e is most commo n. Change the default settings fo r a ll print job[...]

Remove software for Windows Windows XP 1. Clic k Start , Control Panel , and then A dd or Remo ve Prog ram s . 2. Find and select the product from the list. 3. Clic k the Change/Remove button to remove the software. Windows Vista 1. Clic k Start , Control Panel , and then Progr ams and Features . 2. Find and select the product from the list. 3. Sel[...]

Supported utili ties for Windows HP Web Jet admin HP Web Jetadmin is a simple print and imaging peripheral management software tool that helps optimize product us e, control color costs, secu re products, and streamline supplies management by enabling remote configuration, proactiv e monitoring, se curity troubleshoo ting, and reporting of printing[...]

Software for other operating systems OS Software UNIX For HP-UX and Sola ris networks , go to www .hp.com / go/jetdi rectunix_so f t ware to install model scripts us ing the HP Jetdirect printer installer (HPPI) for UNIX . For th e latest model scri pts, go t o www.hp. com/ go/unixmodelscr ipts . Linux For information, go to www. hplip.net . SAP de[...]

4 Use the product with Mac ● Software for Mac ● Print with Mac ● Solve problems with a Mac ENWW 57[...]

Software for Ma c Supported operating systems for Mac The product supports the following Mac operating systems: ● Mac OS X 10.4, 10. 5, 10.6, and later NOTE: Fo r Mac OS X 10.4 and l ater, PPC and Intel® Core™ Pro cessor Macs ar e supported. Supported printer dri vers for Mac The HP LaserJet softw are installer provides PostScript ® Printer D[...]

Mac OS X 10.4 1. From the Apple menu , click th e Sys tem Preferenc es menu an d then click the Print & Fax icon. 2. Click the Printer Setup button. 3. Click the Installable Options me nu. 4. Con figure t he insta lled opt ions. Mac OS X 10.5 and 10.6 1. From the Apple menu , click t he Sys tem Preferenc es menu an d then click the Print & [...]

If th e Network Address button is not v isible, you can find the IP address or host name by printing a configuration page. a. At the product control panel, scroll to and touch the Admini stration bu tton. b. Open the following menus: ● Reports ● Configuration/Status Pages ● Configuration Page c. Touch the View button to view the information o[...]

By default, Mac OS X uses the Bonjour method to find the driver and a dd the product to the printer pop-up menu. This method is best in mo st situations. If Mac OS X cannot find the HP printer driver, an error message displays. Reinstall the software. If you are connecting t h e product to a large networ k, you might need to use IP printing to conn[...]

5. Delete the print queue, if ne c essary. 6. Delete the .GZ file from the following hard-drive folder: ● Mac OS X 10.4: Library/Printers/PPDs/Contents/Resources/ <lang>.lproj , where <lang> is the two-letter language code for the language that yo u are using. ● Mac OS X 10.5 and 10.6: Library/Printers/PPDs/Contents/Resources 62 Cha[...]

Priority for print settings for Mac Changes to print settings are prioritized depending on where the changes are made: NOTE: The names of commands and dialog boxes might vary depending on your software program. ● Page Setup dialog bo x : Clic k Page Setup or a similar co mmand on the File menu of the program you are working in to ope n this dial [...]

Software for Mac computers HP Utility for Mac Use the HP Utility to set up produc t features that are not available in the printer driv er. You can use the HP Utility when the product uses a un iversal serial bus (USB) cable or is connected to a TCP/IP-based ne twork. Open the HP Printer Utility Mac OS X 10.4 1. Ope n the Finder , click Application[...]

Menu Item De scription Supplies Management Conf igures h ow the pr oduct s hould be have when s upplies are nearing the end of their estimated life . Restrict Color Confi gures co lor-pr inting r estrict ions fo r specif ic user s and sof tware prog rams . NOTE: This opti on is ava ilable only after you o pen the View menu and se lect the Sh ow Ad [...]

Print with Mac Cancel a print job with Mac 1. If the print job is c urrently printing, cancel it b y fo llowing this procedure: a. Press the Stop button on the product control panel. b. From the list on the touchscreen, tou ch the print job you want to delete, and touch the Cancel Job button. c. The product prompts you to confirm the deletion. Touc[...]

Use printing pres ets 1. On th e File menu, click the Print option. 2. Select the driver. 3. In th e Presets menu, select the printing preset. NOTE: To u se printer-driver default settings, select the standa rd option. Resize documents or print o n a custom paper size with Mac Mac OS X 10.4, 10.5, and 10.6 1. On the File menu, click the Page Setup [...]

4. From the Pages menu, select whether to print the watermark on all pages or on the first page only . 5. From the Text menu, select one of the standard messages, or select the Custom option and type a new message in the box. 6. Select options for the remaining settings. Print multiple pages on one sheet of paper with Mac 1. On th e File menu, clic[...]

Store jobs with Mac You can store jobs on the produc t so you can print them at any time. You can share stored jobs with other users, or you can make them private. 1. On th e File menu, click the Print option. 2. Open the Job Storage menu. 3. In th e Job Storage Mode drop-down list, select the type of stored job. ● Proof and Hold : This feature p[...]

Solve probl ems with a Mac See Solve product softwa re problems with Mac on page 319 . 70 Chapter 4 Use t he product with Mac ENWW[...]

5 Connect the pr oduct ● Printer sharing disclaimer ● Connect with USB ● Connect to a network ENWW 71[...]

Printer sharing disclaimer HP does not support peer-to-peer networking, as the f eature is a function of M icrosoft operating systems and not of the HP printer drivers. Go to Microsoft at www .microso ft.com . 72 Chapter 5 Connect the product ENWW[...]

Connect with USB This product supports a USB 2.0 connection. Use an A-to-B type USB cable. HP r ecommends using a cable that is no longer than 2 m (6.5 ft). CAUTION: Do not conne ct the USB cable until the installation software prompts you to connect it. CD installation 1. Quit all open programs on the c omputer. 2. Install the software from the CD[...]

For a complete list of supported n etworks and for instructions on configuring network parameters from software, see the HP J etdirect Embedded Print S erver Administrator’s Guide . The guide c o mes with products in which an HP Jetdirect embe dded print server is installed . Sup port ed ne twork prot ocol s Table 5-1 Supporte d network prot ocol[...]

Table 5-1 Supp orted network p ro tocols ( continued ) Net work t ype Supporte d protocol s TCP/IP IPv6 networks only ● Dynamic Host Co nfiguratio n Protocol (DH CP) v6 ● Multic ast List ener Disc overy Pr otocol ( MLD) v1 ● Intern et Contr ol Message Pr otocol ( ICMP) v6 Other supported network pr otocols ● In ternet work Pack et Exchange [...]

2. Connect the network cable to the product and to the n e twork. 3. Wait for 60 seconds before continuing. D uring th is time, the network recognizes the product and assigns an IP address or host name for the product. 4. At the product control panel, touch the Network Address button to identify the product IP address or host name. If th e Network [...]

d. Find the IP address on the Jetdirect page . 5. IPv4 : If the IP address is 0 .0.0.0, or 192.0.0. 192, or 169.254.x. x, you must manually configu re the IP address. Otherwise, the netw ork configuration was successful. IPv6 : If the IP address begins with "fe80:", the prod uct should be able t o print. If not, you must manually configur[...]

Configure network settin gs View or change netw ork settings Use the embed ded Web server to view or change IP config uration settings. 1. Print a configuration page, and locate the IP address. ● If you are using IPv 4, the IP address contains only digits. It ha s this format: xxx.xxx.xxx.xxx ● If you are using IPv 6, the IP address is a hexade[...]

Manually co nfigure IPv4 TCP/IP pa rameters from the control panel Use the control-panel Administration menus to manually set an IPv4 address, subnet mask, and de fault gate way. 1. From the Home screen, scroll to and touch the Administration button. 2. Open each of the following menus: a. Network Settings b. Em bedd ed Jetd ire ct Me nu c. TCP/IP [...]

Manually co nfigure IPv6 TCP/IP pa rameters from the control panel Use the control-panel Administration menus to manually set an IPv6 address. 1. From the Home screen, scroll to and touch the Administration button. 2. To enable manual config uration, open each of t he following menus: a. Network Settings b. Em bedd ed Jetd ire ct Me nu c. TCP/IP d.[...]

6 Paper and print media ● Understand paper us e ● Change the printer driver to match the paper type and size in Windows ● Supported paper sizes ● Supported paper types ● Load paper trays ● Conf igure trays ● Select an output bin (f skm models only) ENWW 81[...]

Understand p aper use This product supports a variety of paper and other pr int med ia in accordance with the guidelines in this user guide. Paper or print media that does not m eet these guide l ines might cause poor print quality, increased jams, and premature wear on the produc t. For best results, use only HP-brand paper and print media designe[...]

Med ia type Do Do no t Letterhead or preprin ted forms ● Use only le tterhead or forms approv ed for u se in lase r printers . ● Do not use raised or meta llic letterhead. Heavy pa per ● Use on ly heavy paper that is approv ed for u se in lase r printers and me ets the wei ght s pecifi catio ns for this p roduct. ● Do not us e paper that is[...]

Change the prin ter driver to match the paper type and size in Window s 1. On th e File menu in the softwar e program, click Print . 2. Select the product, and then c lick the Properties or Pr efere nces button. 3. Clic k the Paper/Quality tab. 4. Select a size from th e Paper s ize drop-down list . 5. Select a paper type from the Paper type dr op-[...]

Supported pap er sizes NOTE: To o btain best results, select the correct paper size and type in the printer driver before pri nti ng. Table 6-1 Supported paper and print media sizes Size and dimensi ons Tray 1 Tray 2 Optio nal Tray s 3, 4, and 5 Automatic dupl ex printi ng Letter 216 x 279 mm (8.5 x 11 in) Legal 216 x 356 mm (8.5 x 14 in) Executi v[...]

Table 6-1 Supporte d paper and print media sizes (continued) Size and dimensi ons Tray 1 Tray 2 Optio nal Tray s 3, 4, and 5 Automatic dupl ex printi ng B5 (JIS) 182 x 257 mm (7.17 x 10.12 i n) B6 (JIS) 128 x 182 mm (5.03 x 7.16 i n) 16K 195 x 270 mm (7.67 x 10.62 i n) 184 x 260 mm (7.24 x 10.23 i n) 197 x 273 mm (7.75 x 10.74 i n) Postca rd (JIS) [...]

Table 6-1 Supporte d paper and print media sizes (continued) Size and dimensi ons Tray 1 Tray 2 Optio nal Tray s 3, 4, and 5 Automatic dupl ex printi ng Envelope DL ISO 110 x 220 mm (4.33 x 8.66 i n) 1 The product can print on 89 x 127 mm (3.5 x 5 in) size paper from Tray 1 for Extra Heavy (131-175 g/m 2 ) and Ca rdstock (176-220 g/m 2 ) pa per typ[...]

Supported pap er types Paper type Tray 1 Tray 2 Optional Trays 3, 4, and 5 Automatic duplex print ing Plain Paper HP Matte (105 g/m 2 ) HP Matte (120 g/m 2 ) HP Matte (160 g/m 2 ) 1 1 2 HP Matte (200 g/m 2 ) 1 1 HP Soft Gloss (120 g/m 2 ) HP Glossy ( 130 g/m 2 ) HP Glossy ( 160 g/m 2 ) HP Glossy ( 220 g/m 2 ) Light (60–74 g/m 2 ) Midweight (96 ?[...]

Paper type Tray 1 Tray 2 Optional Trays 3, 4, and 5 Automatic duplex print ing Opaq ue fi lm 1 Trays 2 , 3, 4, and 5 ca n print on this pa per in so me circumst ances, but HP does no t g uaran tee res ults . 2 The product can a utomatically print on both sides for this paper ty pe in some circumstances, but HP does no t guarantee resul ts. ENWW Sup[...]

Load paper trays Load Tray 1 CAUTION: To avoid jams, never add or remove paper from Tray 1 during printing. 1. Open Tray 1. 2. Fold out the tray extension to support the paper and set the side guides to the correct width . 90 Chapter 6 Paper and print media ENWW[...]

3. Load pa per in the tray. 4. Make sure the stack fits under the tabs on the guides and does not exceed the load-level indicators. 5. Adjust the s ide guides so that the y lightly touch the paper stack but do not bend it. ENWW Load paper trays 91[...]

Load Tra y 2 and optional Trays 3, 4, and 5 wi th standard-s ize paper 1. Open the tray . NOTE: D o not open the tray whil e it is in use. 2. Adjust the pa per-length and paper-width guides by squee zing the adjustment latches and s liding the guides to the size of the paper bein g us ed. 3. Load paper into the tray. Check the paper to verify the g[...]

4. Close the tray. 5. The control pa nel shows the tray’s paper type and size. If the configuration is not correct, follow the instructions on the control panel to change t he size or type. Load Tra y 2 and optional T rays 3, 4, and 5 with custom-s ize paper 1. Open the tray . ENWW Load paper trays 93[...]

2. Adjust the pa per-length and paper-width guides by squee zing the adjustment latches and s liding the guides to the size of the paper bein g us ed. 3. Load paper into the tray. Check the paper to verify the guides lightl y touch the stack, but do not bend it. 94 Chapter 6 Paper and print media ENWW[...]

4. Close the tray. 5. The control panel prompts you to set the paper size and typ e. Select the Custom setting, and then configure the X and Y dimensions of the custom paper size. NOTE: S ee the label in the paper tray, or the following illustration, to determine the X and Y d ime nsio ns. Y X ENWW Load paper trays 95[...]

Tray a nd bin capa city Tray o r bin Paper t ype Spec ificat ions Quantity Tray 1 Paper Rang e: 60 g/m 2 (16 lb) bond to 216 g/ m 2 (58 lb) b ond Maximum stac k height: 10 mm (0.39 in) Equivalent to 100 sheets of 75 g/m 2 (20 lb) b ond Envelope s Less tha n 60 g/m 2 (16 lb) bond to 90 g/m 2 (24 lb) bond Up to 10 en velopes Labels Maximum 0. 102 mm [...]

NOTE: Trays 2, 3, 4, and 5 can print on bond paper heavier than 220 g/m 2 (59 lb) in some circumstances, but HP does not guarantee results. ENWW Load paper trays 97[...]

Paper orienta tion for loading tra ys If you are using pa per that requires a spe c ific orie ntation, load it according to the information in the following tables. NOTE: The Alternative Letterhead Mode and Image Rotation setting s affect the way you load letterhead or preprinte d paper. The following information depicts the d efault setting. Paper[...]

Paper t ype Image orientat ion Duplex mode How to lo ad paper Prepunc hed Po rtrait or landsca pe 1- or 2 -sided pr inting Holes tow ard the back of the produc t Envelo pes Lan dscape Short edge o f the envelope feeding into the product 1-s ided pri nting F ace do wn Top edge toward the front o f the product Portr ait Long edge o f the envelope fee[...]

Pape r ori enta tion for l oadi ng Tra y 2 or Tra ys 3, 4, and 5 Paper t ype Image orientat ion Duplex mode How to lo ad paper Preprinted o r letterhead Portrait 1-sided printing Fa ce up Top edge at the lef t side of th e tray Automati c 2-sided pri nting Face down Top edge at the lef t side of th e tray Lands cape 1-sided print ing Face up Top ed[...]

Configure trays The product automatically prompts you to configure a tray for type and size in the following situations: ● When you load pape r into the tray ● When you specify a particular tray or paper type for a print job through the printer driver or a software program and the tray is not conf igured to match the print-job’s settings NOTE[...]

Automatic paper sensing (auto-sense mode) The automatic paper type sensor functions when a tray is configured to the Any Type or plain type setting. After it has picked up paper from the tray, the product can detect overhead transparencies, paper weight, and gloss level. For more control, select a specific paper type in the job or configure the tra[...]

Select an output bin (fsk m models only) You can configur e the product to use different output bins for printing , copying, and faxing. You can also configure the product to sort jo bs according to the username associated with each job, or to stack all jobs from the lower bin to the upper bin. NOTE: Y ou can also select output bins from the printe[...]

4. To configure the bin for copy jobs, open these me n us, and then select a bin from the list of opt ions . ● Administration ● Copy Settings ● Output Bin 5. To configure the bin for printing incoming faxes, open these menus: ● Administration ● Fax Settings ● Fax Receive Settings ● Default Job Options ● Output Bin Select a bin fr om[...]

7 Manage supplies ● Print cartridge info rmation ● Supplies views ● Manage print cartridg es ● Replacement instructions ● Solve problems with supplies ENWW 10 5[...]

Print cartridge information Feature Description Part nu mbers ● Stan dard-capacity black print cartridge: CE 260A ● High-capacity black print cartrid g e: CE264X ● Cyan print cart ri dge: CF031A ● Yell ow print cartri dge: CF032 A ● Mage nta prin t cartri dge: C F033A Access ibility ● The pri nt cartr idges can be installed and remo ved[...]

Supplies v iews Print cartridge views 3 1 2 1 Pl astic shield 2I m a g i n g d r u m 3 Print cart ridge memor y tag ENWW S upplies views 107[...]

Manage print cartridges Correctly using, sto ring, and monitoring the print ca rtridge can help ensure high-quality print output. Settings for print cartridges Print when a p rint cartridge is a t estimated end of life ● A <Color> <Supply> Low mess age—where <Color> is the co lor of the supply, and <Supply> is the type o[...]

The product can print faxes without interruption when it passes the Very Low threshold if you select the Continue option for color and black cartridg es, but print quality might degrade. Once an HP supply has reached Very Low, HP’s premium Protection Warranty on that supply has ended. Recy cle suppl ies To recycle a genuine HP print cartridge, pl[...]

Replacement instructions Replace pri nt cartridges The product uses four colors and has a different prin t cartridge for each color: black (K), magenta (M), cyan (C), and yellow (Y). CAUTION: If toner gets on clothing, wipe it off with a dry cloth and wash t h e clothes in cold water. Hot water sets toner into fabric. NOTE: Inf ormation about recyc[...]

4. Remove the new print cartridge from its pro tec tiv e bag . NOTE: Be careful not to damage the memory tag on the print cartridge. 5. Grasp both sides of the print cartridge and distribute the toner by gently rocking the print cartridge. 6. Remove the orange protective cov er from the print cartridge. CAUTION: Avoid prolonged exposure to light. C[...]

7. Align the print c artridge with its slot and insert the print cartridge until it clicks into place. NOTE: The print cartridges go in at a slight angl e. 8. Close the front door. Replace the toner c ollection unit Replace the toner collection unit when the control panel prompts you. NOTE: The toner c ollection unit is designed for a si ngle use. [...]

1. Open the front doo r. Make sure that the door is completely open. 2. Grasp the top of the toner collection un it and remove it from the pr oduct. 3. Place the attached cap over the opening at the top of the unit. ENWW Re placement instructions 113[...]

4. Remove the new toner collection u nit from its pac kagi ng. 5. Insert the b o ttom of t h e new unit into the product first and the n push the top of the unit until it clicks into place. 6. Close the front door. NOTE: If the toner collection unit is not installed correctly, the front door does not close completely. To recycle the used tone r c o[...]

Replace the staple ca rtridge 1. Lift the gray latch on the front of the stapler, and o pen t he st aple r cov er. 2. Lift the gre en tab on the staple c artridge up , and then pull the staple cartridge straight out. 3. Insert the ne w staple cartridge into the stapler and pu sh down o n the gree n han dle unt il it snaps into place. 4. Close the s[...]

Solve problems with supplies Check the print cartridges Check the print cartridge, and replace it if necessar y , if you are having any of the following problems: ● The printing is too light or seems faded in areas. ● Printed pages have s mall unprinted areas. ● Printed pages hav e streaks or bands. NOTE: If y ou are u sing a draft or EconoMo[...]

Inspect the pr int cartridge for dama ge 1. Remove the print c artridge from the product, and verify tha t the sealing tape has been removed. 2. Check the memory chip for damage. 3. Examine the surface of the green imaging dr um on the bottom of the print cartridg e. CAUTION: Do not touch the green roller (imaging drum) on the bottom o f the c artr[...]

Repeating defects If defects repeat at regular intervals on the page, use this ruler to identify the cause of t h e defect. Plac e the top of the ruler at the first defect. The markin g that is beside the next occ urrence of the defect indicates which component needs to be replaced. Figure 7-1 Repetitive defects ruler 0 mm 27 mm 32 mm 44 mm 5 5 mm [...]

Print the Sup plies Status page The Su pplies Status page in dicates the estimated life remaining in print cartridges. It also lists the part number for the correct g enuine HP print cartridge for your product so you can order a replac ement print cartridge, as well as other useful information. 1. Open the following menus: ● Administration ● Re[...]

Interpret control panel messages for supplies The following table contains important information about supplies status message s. Table 7-1 S upplies status me ssages Control panel message Description Recommended action 10.XX.YY Supp ly memory error The p roduct cannot read or w rite to at least one p rint cartridg e memory ch ip or a memor y chip [...]

Table 7-1 S upplies statu s messages (con tinued) Control panel message Description Recommended action Cyan c artri dge ve ry low Th e produ ct indi cates whe n a supp ly level is very lo w . Actual print cartridge life might vary. Consi der havi ng a replac ement print cartr idge avail able to install when pr int quali ty is no l onger ac ceptable[...]

Table 7-1 S upplies statu s messages (con tinued) Control panel message Description Recommended action Magen ta ca rtridg e lo w The prod uct indi cates when a supp ly level is low. Actual p rint cartridge life mi ght vary. You do not need t o replac e the prin t cartr idge at t his time un less pr int qu ality i s no longe r accept able. If prin t[...]

Table 7-1 S upplies statu s messages (con tinued) Control panel message Description Recommended action Replace toner collection unit The produ ct indica tes when a toner colle ction un it is at its estimate d end of li fe. The ac tual li fe re maining might be d iffere nt than the e s timation. H ave a r eplace ment toner collection unit ava ilable[...]

Table 7-1 S upplies statu s messages (con tinued) Control panel message Description Recommended action Supplies very low This me ssage appe ars when at lea st two suppl ies hav e reac hed the v ery low threshold . Touch the Supp lies button to see which supplies ar e low. The actu al suppl y life r emaining might var y. You do no t need to replace [...]

Table 7-1 S upplies statu s messages (con tinued) Control panel message Description Recommended action Wrong cartr idge in <color> slot The indicat ed slot for a print cart ridge contains a cartri dge that is not the correct color. From l eft to right, the print cartr idges should be in stalle d in this order : ● Yello w ● Magent a ● Cy[...]

126 C hapter 7 Manage supplies ENWW[...]

8 Print tasks ● Cancel a print job w ith Windows ● Basic print tasks with Windows ● Additional print tasks with Windows ● Walk-up USB printing ENWW 12 7[...]

Cancel a print job wi th Windows NOTE: If the print job is too far into the printing pro c ess, you might not have t h e option to cancel it. 1. If the print job is c urrently printing, cancel it b y fo llowing this procedure: a. Press the Stop button on the control panel. b. From the list on the touchscreen, tou ch the print job you want to delete[...]

Basic print tasks with Windows The methods to open the print dialog fro m software programs can v ary. The procedur es that follow include a typical method. Some so ftware programs do not have a File menu. See the documentation for your software program to learn how to open the print dialog. Open the printer driver with Windows 1. On the File menu [...]

Get help for any printing option wi th Windows 1. Click the Help button to open the online Help. Change the number of prin t copies with Windows 1. On th e File menu in the softwar e program, click Print . 2. Select the product, and then selec t the number of copies. 130 Chapter 8 Print tasks ENWW[...]

Save custom print settings for reuse wi th Windows Use a printing s hortcut with Windows 1. On the File menu in the software program, click Print . 2. Select the product, and then click the Properties or Pr efere nces bu tton. ENWW Ba sic print tasks with Windows 131[...]

3. Click the Printing Shortcuts tab. 4. Select one of the shortcu ts, and then click the OK button. NOTE: When you select a shortcut, the corresponding settings chang e on the other tabs in the printer driver. Create printing shortcuts 1. On the File menu in the software program, click Print . 132 Chapter 8 Print tasks ENWW[...]

2. Select the product, and then click the Properties or Pr efere nces bu tton. 3. Click the Printing Shortcuts tab. 4. Select an ex isting shortcut as a bas e. NOTE: Always select a shortcut before adjusting any of the settings on the right side of the screen. If you adjust the settings and then select a shortcu t, all your adjustments are lost. EN[...]

5. Select the print options for the new shortcu t. 6. Click the Sa ve As button. 7. Type a name for the shortcut, and click the OK button. 134 Chapter 8 Print tasks ENWW[...]

Improv e print quality with Windows Select the pag e size with Windows 1. On th e File menu in the softwar e program, click Print . 2. Select the product, and then c lick the Properties or Pr efere nces button. 3. Clic k the Paper/Quality tab. 4. Select a size from th e Paper s ize drop-down list . Select a custo m page size with Windows 1. On th e[...]

3. Clic k the Paper/Quality tab. 4. In th e Print Quality area, select the gloss l evel from the first drop-down list. Print on both sides (duplex) with Windows 1. On the File menu in the software program, click Print . 2. Select the product, and then click the Properties or Pr efere nces bu tton. 136 Chapter 8 Print tasks ENWW[...]

3. Click the Fi nis hin g tab. 4. Select the Print on both sides check box. Click the OK button to print the job. Print multiple pages per sheet with Windows 1. On the File menu in the software program, click Print . ENWW Ba sic print tasks with Windows 137[...]

2. Select the product, and then click the Properties or Pr efere nces bu tton. 3. Click the Fi nis hin g tab. 138 Chapter 8 Print tasks ENWW[...]

4. Select the number of pages per sheet from the Pages per sheet drop-down list. 5. Select the correct Print page borders , Page order , and Orientation options. Select page ori entation with Windows 1. On the File menu in the software program, click Print . ENWW Ba sic print tasks with Windows 139[...]

2. Select the product, and then click the Properties or Pr efere nces bu tton. 3. Click the Fi nis hin g tab. 4. In the Orientation area, s elect th e Portrait or Landscape option. To print the pa ge image upside down, select the Rotate by 180 degrees option. 140 Chapter 8 Print tasks ENWW[...]

Set color options with W indows 1. On the File menu in the software program, click Print . 2. Select the product, and then click the Properties or Pr efere nces bu tton. 3. Click the Color tab. ENWW Ba sic print tasks with Windows 141[...]

4. Click the HP Eas yColor check box to clear it. 5. In the Color Options area, click the Manual option, and then click the Settings button. 6. Adjust the general settings for Edge Control, and settings for text, graphics, and photographs. 142 Chapter 8 Print tasks ENWW[...]

Additional print tasks with Windows Print colored text as bl ack (graysca le) with Windows 1. On th e File menu in the softwar e program, click Print . 2. Select the product, and then c lick the Properties or Pr efere nces button. 3. Clic k the Advanced tab. 4. Expand the Do cument Opt ions section. 5. Expand the Printer Features section. 6. In th [...]

3. Click the Paper/Quality tab. 4. From the Paper type dro p-down list, clic k the More... option. 5. Expan d the list of Ty pe is : options. 144 Chapter 8 Print tasks ENWW[...]

6. Expan d the list of Other options. 7. Select the option for the type of paper you are using, and click the OK button. Print on speci al paper, labels, or transpa rencies 1. On the File menu in the software program, click Print . ENWW A dditional print tasks with Windows 14 5[...]

2. Select the product, and then click the Properties or Pr efere nces bu tton. 3. Click the Paper/Quality tab. 4. From the Paper type dro p-down list, clic k the More... option. 146 Chapter 8 Print tasks ENWW[...]

5. Expan d the list of Ty pe is : options. 6. Expand the category of paper types that best describes your paper. NOTE: Labels and transparencies are in the list of Other op tions . 7. Select the option for the type of paper you are using, and click the OK button. ENWW A dditional print tasks with Windows 14 7[...]

Print the first or last page on dif ferent pa per with Window s 1. On the File menu in the software program, click Print . 2. Select the product, and then click the Properties or Pr efere nces bu tton. 3. Click the Paper/Quality tab. 148 Chapter 8 Print tasks ENWW[...]

4. In the Special pages area, cl ick the Print pages on different paper option, and then click th e Settings button. 5. In the Pages in document area, select either the First or Last op tion. 6. Select the correct options from the Paper source and Paper type drop-down lists. Click the Add bu tton . ENWW A dditional print tasks with Windows 14 9[...]

7. If you are printing both the first and last pages on different paper, repeat steps 5 and 6, selecting the options for the other page. 8. Click the OK button. Scale a document to f it page size with W indows 1. On the File menu in the software program, click Print . 150 Chapter 8 Print tasks ENWW[...]

2. Select the product, and then click the Properties or Pr efere nces bu tton. 3. Click the Effects tab. 4. Select the Print document on option, and then sele ct a si ze fr om the dr op- dow n list . ENWW A dditional print tasks with Windows 15 1[...]

Add a w atermark to a d ocument with Win dows 1. On th e File menu in the softwar e program, click Print . 2. Select the product, and then c lick the Properties or Pr efere nces button. 3. Clic k the Effe cts tab. 4. Select a watermark from the Watermar ks drop-down list. Or, to add a new watermark to the list, c lick the Ed it button. Specify the [...]

3. Click the Fi nis hin g tab. 4. Select the Print on both sides check box. 5. In the Booklet layout drop-down list, clic k the Left b ind ing or Right binding option. The P a ges per sheet option automatically changes to 2 pages per sheet . ENWW A dditional print tasks with Windows 15 3[...]

Select output op tions with Windows (fskm mod els only) Select an output bin with Window s 1. On the File menu in the software program, click Print . 2. Select the product, and then click the Properties or Pr efere nces bu tton. 154 Chapter 8 Print tasks ENWW[...]

3. Click the Output tab. 4. In the Output Bin Options area, selec t a bin from th e Bi n drop-down list. Select staple options with Wi ndows 1. On the File menu in the software program, click Print . ENWW A dditional print tasks with Windows 15 5[...]

2. Select the product, and then click the Properties or Pr efere nces bu tton. 3. Click the Output tab. 4. In the Output Options area, se lect an option from the Staple drop-down list. 156 Chapter 8 Print tasks ENWW[...]

Use job sto rage features with Windows The following job-storag e modes are available for print job s: ● Proof and Hold : This feature provides a quick way to print and proof one copy of a job and then print more copies. ● Personal Job : When you send a job to the product, the job does not print until y ou request it at the product control pane[...]

3. Click the Job S torage tab. 4. Select a Job Storage Mode option. Print a stored job Use the following procedure to print a jo b that is stored in the product memory . 1. From the Home screen, touch the Open from Device Memory button. 158 Chapter 8 Print tasks ENWW[...]

2. Select the name of the folder where the job is stor ed. 3. Select the name of the job, adjust the n umber of copies, and t hen touc h the S tart button to print the job. 4. If the job is locked, type the PIN in the PIN field, adjust the number of copies, and then touch the Start button to p rin t the job. Delete a stored job When you send a stor[...]

3. Clic k the Job Storage tab. 4. In th e Job Storage Mode area, click the Proof and Hold option. Temporarily store a personal job on the p roduct and pr int it later NOTE: The produc t deletes the job after you print it. 1. On th e File menu in the softwar e program, click Print . 2. Select the product, and then c lick the Properties or Pr efere n[...]

Make a permanently stored job private so that anyone who tries to print it must provide a PIN NOTE: This op tion i s ava ilabl e if th e opti onal hard disk is installed in the product. 1. On th e File menu in the softwar e program, click Print . 2. Select the product, and then c lick the Properties or Pr efere nces button. 3. Clic k the Job Storag[...]

3. Clic k the Job Storage tab. 4. Select the job storage mode that you want. 5. To automatically generate the job name associated with t he stored document, in the Job Name area, click the Automatic option. The driver uses the document fi le name, if it is available. If the document has no fil e name, the driver uses the software program name or a [...]

HP glossy pa per product Produ ct code Product size Con trol panel and pr int driver s e ttings HP Las er Photo Pa per, Glossy 4x6 Q8842A 101.6 x 152.4 mm ( 4 x 6 in) HP glossy 220g HP Las er Photo Pa per, Glossy 10 cm x 15 cm Q8843A 101.6 x 152.4 mm ( 4 x 6 in) HP glossy 220g NOTE: I n the U nited St ates, s ee www.hp.com/ go/paper for a complete [...]

Walk-up USB printin g This product features walk-up USB printing , so you can quickly print files without sending them from a computer. The product accepts sta ndard USB storage accessories in the USB port on the front of the product. You can print the following types of files: ● .pd f ● .prn ● .pcl ● .ps ● .cht 1. Insert the USB storage [...]

4. If you need to adjust the number of copies, touch the Copies field, and then use the keypad to sele ct the nu mber of copies. 5. Touc h th e Start button to print the document. ENWW Wa lk-up USB printing 16 5[...]

166 Chapter 8 Print tasks ENWW[...]

9C o l o r ● Adjust color ● Match co lors ENWW 16 7[...]

Adjust color Manage color by changing the settings on the Color tab in the printer driver. Change the color them e for a pr int job 1. On the File menu in the software program, click Print . 2. Click Properties or Pref erenc es . 3. Click the Color tab. 4. Select a color theme from the Color T hemes drop-down list. ● Default (sRGB) : This theme s[...]

Change the color opti ons Change the color options settings for the current print job from the color tab of the printer driver. 1. On th e File menu in the softwar e program, click Print . 2. Clic k Properties or Preferences . 3. Clic k the Color tab . 4. Clic k the Automatic or Manual setting. ● Automatic setting: Select this setting for most co[...]

Manual color option s Use manual color options to adjust the Neutra l Grays , Hal fton e , and Edge Control options for text, gr aphics, and photographs. Table 9-1 Manual color optio ns Setting descrip tion Setting options Edge Con trol The Edge Control setting determines the rendering of edges . Edge cont rol has t wo componen ts: adapt ive halfto[...]

Use the HP EasyColor option If you are using the HP PCL 6 printer driver for Windows, the HP Ea syCo lor technology automatically improves mixed-content documents that are printed from Microsoft Office programs. This technology scans documents and automatically adjusts phot ographic images in .JPEG or .PN G format. HP EasyColor technology enhances [...]

Match colors The process of matching product ou tput color to your computer s creen is quite comple x because printers and computer monitors use different me thods o f producing color. Monitors displ ay colors by light pix els usi ng an R GB (r ed, gre en, bl ue) color proces s, but pri nte rs pri nt colors using a CMYK (cyan, magenta, yellow, and [...]

Print color samp les To use the color samples, select the color sample that is the closest match to the desired color. Use the sample’s color value in yo ur software program to de scribe the object you wish to match. Colors may vary depending on paper type and the software pr ogram u sed. For more details on how to use the color samples, go to ww[...]

174 Chapter 9 Color ENWW[...]

10 Copy ● Use copy functions ● Copy settings ● Copy a book ● Copy a photo ● Crea te a sto red copy job ● Copy mixed-size o riginals ● Copy on both sides (duplex) ● Use Job Build mode ENWW 17 5[...]

Use copy functions Copy Use the scanner glas s to make as many as 999 9 co pies of small, lightweight paper (less than 60 g/m 2 or 16 lb) or heavy paper (more than 105 g/m 2 or 28 lb). This includes paper such as receipts, newspaper c lippings, photographs, old d o cuments, worn documents, and books. Use the document feeder to make as many as 9999 [...]

Reduce or enla rge a copy image 1. From the Home screen, touch the Copy button. 2. Tou ch th e Reduce/Enlarge button. 3. Select one of the predefined percentages, or touch the Scaling field and typ e a percentage between 25 and 400. Touch the OK button. You can also select these options: ● Auto : T he product automatically scales the image to fit[...]

Collate a copy job 1. From the Home screen, touch the Copy button. 2. Tou ch th e Collate button or the Staple /Colla te button. 3. Tou ch th e Collate on (Sets in page order) option. 4. Touc h th e Start button. Make col or copies or black and whit e copies 1. From the Home screen, touch the Copy button. 2. Touch the Color/Black button. 3. Select [...]

Copy settings Change co py quality Optimize the copy image for text or pictures 1. From the Home screen, touch the Copy button. 2. Tou ch th e More Options button, and then touch the Optimize Text/Picture button. 3. Select one of the predefined options, or touch the Manually adjust button and the n adjust the slider in the Optimize For area. Touch [...]

1. Use the power switch to turn off the product, and then unplug the power cord from the elec trical so cket. 2. Open the sc ann er lid . 180 Chapter 10 Copy ENWW[...]

3. Clean the scanner glass and the white plastic backing with a soft cloth or sponge that has bee n moi sten ed with n onabr asiv e glas s cleaner. Dry the glass and w hite plastic backing with a chamois or a cellulose sponge to prevent spotting. CAUTION: Do not use abrasives, acetone, benzene, ammonia, e thy l alcohol, or carbon tetrachloride on a[...]

3. Adjust the sliders to set the Dark ness level, the Contrast , the Sharpness level, and the Bac kgroun d Cleanup leve l . Touch the OK button. 4. Touc h th e Start button. 182 Chapter 10 Copy ENWW[...]

Define custom cop y settings You can use the Administration menu to establis h default settings that apply to a ll copy jobs. If necessary, you can override most settings for an indi vidual job. After that job is complete, the product returns to the default settings. 1. From the Home screen, scroll to and touch the Administration menu. 2. Open the [...]

Restore copy default setting s 1. From the Home screen, open the following menus: ● Administration ● General Settings ● Restore Factory Settings 2. Select the Copy check box, and then touch the Reset button. 184 Chapter 10 Copy ENWW[...]

Copy a book 1. Lift the lid and place the book on the scanner glass with the spine aligned with the mark on the rear, center of the scanner glass. 2. Gently close the lid. 3. On the control panel, tou ch the Copy button. 4. Touch the Start button. 5. Repeat these steps for each page that you want to copy. NOTE: This product does not have the capab [...]

Copy a photo NOTE: Co py photos from t he scanner glass. 1. Lif t the lid an d place t he pho to o n the scan ner glas s wit h the pi ctur e-si de do wn and th e upper -le ft corner of the photo in the upper-left corner of the glass. 2. Gently close the lid. 3. On the control panel, tou ch the Copy button. 4. Touch the Optimize Text/Picture button,[...]

Create a stored copy job Use this procedure to scan a document and save it on the product so you can print copies at any time. 1. Place the document face-down on the scanner glass or face-up in the document feeder. 2. From the Home screen, touch the Save to Device Memory button. NOTE: If prompted, type your user name and password. 3. Select an exis[...]

Copy mixed-size original s You can copy original documents that are printed on different sizes of paper as long as the sheets of paper have one common dimension. For example, you could combine Letter and Legal sizes. 1. Arrange the sheets in the original document so they a ll have the same width. 2. Place the sheet s face-up into the document fe ed[...]

Copy on both sides (duplex) 1. Load the original documents into the document feeder with the first page facing up, and with the top of the page leading. 2. On the control panel, touch the Copy button. 3. Tou ch th e Sides button. 4. To make a two-sided copy from a one-sided original, touch the 1-sided original, 2-sided output button. To make a two-[...]

Use Job B uild mode Use the Job Build feature to combine several sets of original docu ments into one copy job. Also use this feat ur e to co py an o rigin al docu men t th at ha s more pages th an th e doc ument feed er can accomm oda te at on e tim e. 1. Load the original document face-up in the document feeder or face-down on the scanner glass. [...]

11 Scan and send documents ● Se t up sc an/ send feat ur es ● Use scan/send functions ● Send a scanned document ENWW 19 1[...]

Set up scan/send features The product offers the following scan and send features: ● Scan and save files to a folder on your network. ● Scan and save files to the product hard drive. ● Scan and save files to a USB flash drive. ● Scan and send documents to one or more e-mail addresses. Some scan and send features are not available on the pro[...]

f. Continue through the screens and select the default options you want to apply to the Quick Set. g. On the Summar y screen, review the sett in gs and then click the Finish button. 5. Ena ble the Sav e to USB feature. a. Click the Save to USB Setup link. b. Select the Enable Save to USB check box. c. Click the Apply button at the b ottom of the pa[...]

Use scan/send function s Sign in Some features on the product c ont rol panel can be secured so that unauthorized people cannot use them. When a feature is secured, the product prompts you to sign in before you can use it. Yo u can also sign in without w aiting for a p r ompt by touching the Sign In button on the Home screen. Typically, you us e th[...]

Send a scanned docum ent Send a scanned docume nt to a network folder The product can scan a file and save it in a folder on the network. The follo w ing operating systems support this feature: ● Windows Se rver 2003, 64-bi t ● Windows Se rver 2008, 64-bi t ● Windows XP, 64- bit ● Windows Vista, 64-bit ● Windows 7, 64-bit ● Novell v5.1 [...]

4. To set up a new job, type the name for the file in the File Name text field, and type the path to the network folder in the Network Fold er Path field. Use this format for the path: pat hp ath 5. To configure settings for the doc ument, touch the More Options button. 6. Touc h th e Start button to save the file. Send a scanned document to a f[...]

3. Select an existing folder, or touc h the New Folder button to create a new folder . 4. Type the name for the file in the File Name text field. 5. To configure settings for the doc ument, touch the More Options button. 6. Touc h th e Start button to save the file. Send a scanned docum ent to a USB fla sh drive The product can scan a file and save[...]

2. From the Home screen, touch the Save to USB button. NOTE: If prompted, type your user name and password. 3. Select one of the fol ders in the list, or tou ch the New Folder button to create a new folder on the USB flash drive. 4. Type the name for the file in the File Name text field, and select the file type from the File Type drop-down list. 5[...]

In order to use the e-mail feature, the product need s to be connecte d to a va lid SMTP loca l area network that includes Internet access. Supported protocols The product supports Simple Mail Transf er Protocol (SMTP) and Lig htweight Directory Access Protoco l (LDAP). SMTP ● SMTP is a set of rules that define the interaction betw een pro gram s[...]

2. Open the Scan/D igital Send Settings menu. 3. Open the E-mail Settings menu. 4. Open the E-mail S etup Wizar d menu, and follow the on-screen instructions. Send a sc anned document to o ne or more e-mail ad dresses 1. Place the document face-down on the scanner glass or f ace-up in the document f eeder. 2. From the Home screen, touch the E-mail [...]

3. Touch the t ext box next a field to ope n a keyp ad. NOTE: If you are signed in to the product, your user name or other default information might appear in the From field. If so, you might not be able to change it. 4. Type the appropriate information for the field. To send to multiple addresses, se parate the addresses with a semicolon, or touch[...]

Use the address book You can send e-mail to a list of rec ipients by us ing the ad dress book. Depending on how the product is configured, you might have one or more of the following address book viewing options. ● All Contacts : Lists all the contacts that are available to you. ● Personal Contacts : Lists all the contacts that are associated w[...]

4. In the Name text field, type the name of the contact. 5. From the drop-down list, select the E-mail Address option, and then type the contact's e- mail address. Tou ch th e OK button to add the contact to the list. Send a document to e-m ail by using the addre ss book 1. Place the document face-down on the scanner glass or f ace-up in the d[...]

4. From the drop-down list, select the address book view that you want to u se. 5. Select a name fro m the list of contacts, and then touch the right arrow button to add the name to the recipient s list. Repeat this step for each recipient, and then touch the OK butto n. 6. Touc h th e Start button to begin sending. 204 C hapter 11 S can an d send [...]

12 Fax ● Setup ● Set fax settings ● Use Fax ● Solve fax prob lems ENWW 20 5[...]

Setup Introduction The HP LaserJet Analog Fax Accessory 500 enables th e HP multifunction pro duct (MFP) to function as a standalone analog fax machine. For m ore info rmation, see www.hp.com/ go/ ljanalogfaxaccess o ry500_manuals . NOTE: In addition to the analog fax feature, the product also supports LAN and internet faxing. Only one fax method c[...]

Receive- fax features ● Stamp re ceived fax es ● Bloc k inco ming faxes ● Fax polling ● Adjust able ri ngs-to-answe r Advanced fax feature s ● Notification of fax status ● JBIG co mpressio n ● Error c orrection ● Fax a rchi ve Remote fax configur ation ● E mbedd ed Web serve r ● HP We b Jetadmin ● HP MFP Digital S ending Softw[...]

Fax Setup Wizard The Fax Setup Wizard guides you through a step-by- step procedur e to config ure fax settings that are required to u se the fax feature. If the settings are not config u red, the fa x feature is disabled. The first time the product i s turned on with a fa x accessory installed, access the Fax Setup Wizard by foll owin g the se step[...]

NOTE: If the Fax Setup menu settings does not appear in the menu listing, LAN or internet fax might be enabled. When LAN or internet fax is enabled, the analog fax accessory is disabled and the fax menu does not display. Only one fax feature, eith er LAN fax, analog fax or internet fax , can be enabled at a time. The fax icon display s for either f[...]

Set fax settings Remote fax c onfiguration In addition to using the product control panel, you c an configure the fax accessory remotely by using various software tool s. Be c ause the product contains an embedded We b server (EWS), you can configure the fax accessory across the Web by us ing either a Web browser or HP Web Je tadmin (WJA). In addit[...]

HP MFP Digital Sending Software Configur ation U tility To access the analog MFP fax settings by using th e DSS c onfiguration utility, perform the following step s. 1. Start the utility (on the computer or server) to open the ma in screen. 2. Select the product and click the Configure MFP button o n the main screen, and then click the Send to Fax [...]

Access the Fax Setup Wizard after initial se tup throug h the control panel by following these steps: 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Fax Send Setup ● Fax Setup Wizard Follow these steps to configure the required fax se ttin gs us ing t[...]

Fax dialing settings Set the fax dial volume Use the Fax Dial Volume setting to control the produc t's d ialing volu me level when sending faxes. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Fax Send Setup ● Fax Dialing Settings 3. Touch the Fa[...]

Set fax send spe e d The Fax send speed setting sets the modem bit rate (measured in bits per second) of the Analog Fax modem while send ing a fax. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Fax Send Setup ● Fax Dialing Settings 3. Touch the drop [...]

Set redial on error The R edial on error feature sets the number of times a fax n u mber will be redialed when an error occurs during a fax transmission. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Fax Send Setup ● Fax Dialing Settings 3. Touch the[...]

Set redial-on-no-answe r The redial-on-no-answer setting selects the number of times t he fax accessory redials if the number dialed does not answer. The number of retries is eith er 0 to 1 (used in the U.S.) or 0 to 2, depending on the country/region setting. The interval betwee n retries is set by the redial interval setting. 1. From the Home scr[...]

NOTE: You mig ht need a pause between the prefix and the phone number. To insert a 2–second pause, enter a comma ( , ), pound sign (#), or a “P”. To add an extension number, use “X”. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Fax Send Setu[...]

Enable PC fax send Use the PC fax se nd feature to send faxes from a PC. Th is feature is enabled by default. If this feature is disabled , use the follo wing steps to enable: NOTE: The PC fax send driver must be in stalled on the computer from where the faxes will be sent. 1. From the Home screen, scroll to and touch the Administration button. 2. [...]

To enable or disable JBIG compression, perform the following steps. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Fax Send Setup ● General Fax Send Settings 3. Touch the JBIG Compression feature (default) to enable JBIG compression. 4. Touch the Save[...]

Billing codes are disabled by default. Follow these steps to enable billing codes: 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Fax Send Setup ● Billing Codes 3. Touch the Enable Billing Codes feature to enable billing codes. NOTE: To disable billin[...]

Image preview 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Default Job Options ● Image Preview 3. The following option is available: ● Disable pr eview 4. Touch the Save button. Set the outgoing fax resolution The outgoing fax resolution setting d[...]

Original sides 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Default Job Options ● Original Sides 3. Touch one of the fo llowing options: ● 1-sided (default) ● 2-sided 4. Touch the Orientation button to set the p age orientation. 5. Touch the Sav[...]

If yo u sel ected t he E-m ail option, use the keyboard to type an e-mail address. Then touch the OK button to complete the no t ification setup. 6. Touch the Include Thumbnail check box to include a thumbnail image with notifications. Content orientation Use the content orientation feature to set how the fax content is oriented on the page. For 1?[...]

● Legal (8 .5 x 13 ) ● A4 (210x297 mm) ● A5 (148x210 mm) ● B5 (257x182 mm) ● 16k (197x 273 mm) ● DPostcard JIS (148x200 mm) 4. Touch the Save button. Image adjustment 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Default Job Options ● Ima[...]

● Printed picture ● Phot ogr aph 4. Touch the Save button. Job build Use the Job build feature to c ombine multiple originals into a single fax job. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Send Settings ● Default Job Options ● Job Build 3. Touch one of the[...]

Receive fax settings Fax receive setup Set the ringer volume 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Receive Settings ● Fax Receive Setup 3. Touch the Ringer Volume drop down menu and then se lect one of the following ringer volume settings: ● Off ● Low (def[...]

Set fax receive sp eed 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Receive Settings ● Fax Receive Setup 3. Touch one of the fol lowing options from the Fax Rece ive Speed drop down menu: ● Fast (defaul t) — v.34/max 33,600 bps ● Medium — v.17/ max 14,600 bps[...]

4. Enter a value for the ring frequency on the keypad, and then touch the OK button. The default setting for ring freq uency is 68 hz. 5. Touch the Save button. Ena ble or disabl e the fa x pri nting sc hedul e NOTE: Before enabling a f ax-pr in ting schedule, a schedule must be created. 1. From the Home screen, scroll to and touch the Administrati[...]

Create a blocked-f ax list 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Receive Settings ● Blocked Fax Nu mbers 3. Touch the Fax Nu mber to Bl ock text box to dis play the keybo a r d. 4. Type a number and then touch the OK button . 5. Touch the green arrow to move t[...]

5. Touch the text box to display the keyboard. 6. Using the ke ypad, type a p o lling receive number, and then touch Sta rt . 7. The number e n tered is d ialed. If a stored fax is being held at the fax machine di aled, that fax is transmitted to the p roduct and printed. If no fax is held, a No Fax i s Availa ble message will be displayed. If the [...]

If yo u sel ected t he E-m ail option, use the keyboard to type an e-mail address. Then touch the Save button to complete the no t ification setup. 6. Touch the Include Thumbnail check box to include a thumbnail image with notifications. Stamp received fa xes (incoming faxes) The stamp received fax es setting enables or disables stamping incoming f[...]

Set the paper selection Use the paper selection feature to specify which tray the paper for the fax is loaded from. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Receive Settings ● Default Job Options ● Paper Selection 3. Touch one of the fo llowing options: ● Aut[...]

Set the sides Use the Sides feature to specify 1– side or 2–sided ouput for fa xes. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax Receive Settings ● Default Job Options ● Sides 3. Touch one of the fo llowing options: ● 1-sided (default) ● 2-sided 4. Touch th[...]

NOTE: To u se the Archive to Email Address featu re, the SMTP se rver must be conf igured, and responding, on the product. For information about configuring the SMTP server, see the produc t user guide. Enable fax arc hiving 1. From the Home screen, scroll to and touch the Administration button. 2. Open the following menus: ● Fax Settings ● Fax[...]

Use Fax Fax feature screen The Fax feature sc reen is used to send faxes. To access this screen, press the Fax icon displayed on the control panel Home scr een. 1 13 14 15 2 8 9 5 6 7 3 4 10 11 12 16 17 1 Home Key - return to main s creen 2 Send Fax - pre ss to send fa x to recip ients 3 Backspa ce/Del ete Num ber 4 Enter N umber i nto R ecipie nt [...]

1 When the Fax Number is touched, a pop up is displayed which includes the PIN button for adding special character brackets ( [ ] ) to hide a PIN, and a Pause button to insert a c omma for a two second pau se. NOTE: The PIN is for calling card numbers, no t for the secur ity of faxed documents. Status message bar While sending and receiving faxes, [...]

● – ● + ● X ● P When entering a phone number from the numeric ke ypad , inc lude any pauses or other numbers, such as area codes, acces s c odes for numbers outside a PBX system (usually a 9 or 0), or a long-distance prefix. A two second pause may be included by typi ng a comma (,). If the fax prefix setting has bee n set to automatically[...]

4. Tou ch th e Fax Number box to o pen the keyp ad. 5. Using the keypad, enter a phone number and then touch the OK b u tton. 6. Tou ch th e Start icon to send the fax. Yo u can either touch the Start icon on the touch screen or press the green Star t button on the c ontrol pane l. Send a fax using speed dial NOTE: Pr ior to sending a fax using spe[...]

1. From the Home screen, touch the Fax button. 2. Tou ch th e Speed Dial Search button. This button looks like a magnifying glass and is located to the right of the Speed Dial butto n. 3. Type the first letters of the speed dial name to search for. As matches are found, the list at the top of the search screen is populated. If necessary, scroll to [...]

5. Touch the OK button to return to the Fax screen. 6. Touch the Start button to send the fax. You can either touc h the Start button on the touch screen or press the g reen Start button on the control panel. Fax address book sear ch Use the fax address book search feature to complete a name search of the address book. 1. Touch the Fax icon on the [...]

NOTE: The cancel op eration may require up to 30 seconds to complete. Receive f a xes When the fax accessory receives incoming faxes, it stores them in memory before printing. After the entire fax is stored, it is printed and then dele ted from memory. Faxes pr int when received unless Schedule Printing of Faxes is enabled. If Sc hedule Printing of[...]

3. Tou ch a Speed D i al N umber . 4. Tou ch th e Speed D ial Name box to display the key boar d. 5. Type a name for the speed dial. 6. Tou ch th e down arr ow on the Speed Dial Name box to open the drop down menu. 7. Tou ch th e Fax Number option. 8. Type a fax number for the Sp eed Dial Name . NOTE: To enter additional fax numbers for a speed dia[...]

9. Tou ch th e OK button. The name and fax number (or numbers) will appear next to the Speed Di al Number . 10. When finished, press the OK button to return to the Fax screen Delete a speed d ial list 1. From the Home screen, scroll to and touch the Fax button. 2. Tou ch th e Speed D ials button to display the Speed D ial sc reen . 3. Tou ch a Spee[...]

4. Tou ch th e Delete button. 5. Tou ch th e Yes button to confirm the deletion of the speed dial list and to return to the Fax scr een. Delete a single number from the speed dial list 1. From the Home screen, scroll to and touch the Fax button. 2. Tou ch th e Speed D ials button to display the Speed D ial sc reen . 3. Tou ch th e Speed D ial numbe[...]

5. Scroll through the list of fax numbers and touc h the screen to the right of last digit of the fax number to be deleted. Use the backspace key to delete the fax number. 6. Tou ch th e OK button to return to the Spee d Dials screen. 7. Tou ch th e OK button to return to the Fax scr een. Add a number to an existing speed dia l list 1. From the Hom[...]

4. Tou ch th e down arr ow on the Speed Dial Name box to open the drop down menu. 5. Tou ch th e Fax Numbers item. 6. To add a fax number for a speed dial name, touch the screen to the right of the last d igit of the last fax number in the list. When the cursor appears, touch the enter key to move the cursor to the next line and then type the fax n[...]

A Fax Call Re port does not print for voice calls. NOTE: A Fax Call Report only generates Job numbers fo r final attempts. If one of these reports is printed manually from the menu and the last call was neither the final attempt nor a Voice call the Job number will be zero. Fax Activity Log Voice Calls are not included in the Fax Activity Log by de[...]

Use Fax over VoIP networks VoIP technology converts the analog phone signal into digital bits. These are then assembled into packets whic h travel on the Internet. The packets ar e c onverted and transmitted back to analog signals at or near the destination. The transmission of the information on the Internet is done digitally instead of analog. Th[...]

Solve fax probl ems Is your fax set up correctly? Use the following checklist to help identify the caus e of any fax related problems you are encountering: ● Are you using the phone co rd supplied with the fax accessory? This fax a c cessory has been tested with the supplied phone cord to meet RJ11 and functional specifications. Do not substitute[...]

Are you using a phone company voice-messaging service or an answering machine? If the rings- to-answer setting for the mes saging servic e is lower than the rings-to-answer setting for the fax accessory, the mess aging service answers the call, and the fax accessory is not able to receive faxes. If the rings-to-answer se tting f or the fax access o[...]

Fax feature is no t operating The fax accessory is installed but the icon does not appear on the pr oduct main screen . Cause Solution HP MFP Digital Send ing Software Configura tion utility has disable d the an alog-fax fe ature. Use the HP MF P Digi tal Se nding Sof twar e Conf igura tion util ity to enabl e the analog-f ax feature. The a ccessor[...]

Problem Caus e Solution Not able to locate the Fax settings in HP Web Jetadmin. Fax settings in H P Web Jetad mi n are locat ed under the dev ice's st atus pa ge dro p-dow n menu. Select Digit al Sending and Fax from the drop-dow n menu. The he ade r is being ap pende d to the top of the page when I have overlay enable d. The fax will appe nd [...]

Faxes are tra nsmitting or being received v e ry slowly . Cause Solution The receivi ng fa x machi ne migh t have a slow modem s peed. The f ax access ory only sen ds the fax at the fastest mod em speed the receiving fa x machine can us e. The resolut ion a t which the f ax wa s sent or is bein g rece ived is very high . A higher re solutio n typic[...]

Problem Caus e Solution Your ph one li ne migh t be noisy or poor quali ty Try us i ng a lower baud rate to im prove the re liabi lity of tr ansmissi on. See maximum baud rate setting. A call-waiting feature might be active Verify that the fax telephone line does not have an a ctivated call-waiting featu re. A cal l-wai ting not ice can interrupt a[...]

Any error that takes place during the f ax process regardless of where it originates will be displayed by the product. If the fax process is interrupted or an error occurs during a fax transmission or reception, a two part status/error description is generated by the fax s ubsystem on the product. N ormal or successful faxes also ge nerate messages[...]

Send-fax messages Table 12-1 Sen d-fax messages Message Error No. Descrip tion Action(s) Canc elled 0 Fax was ca ncelled by use r at control panel of prod uct. None. Success n/a Fax sent succ essfully. None. Fail Busy 0 The receiv ing fax ma chine is busy. The fa x will be re tired automaticall y (if configured), otherw ise try resendin g fax lat e[...]

Table 12-1 Send- fax mes sages (c ontinued ) Message Error No. Descrip tion Action(s) Power Fa ilure 0 A power fai lure occurr ed duri ng the fax tran smissi on on the sending fax product. Try re sendi ng th e fax. No Fax De tected 17 or 36 No fax machine was detected at re ceiving e nd. May be due to voice ca lls. Verif y fax number and have rece [...]

Receive-fax messages Table 12-2 Receive-fax messa ge s Message Error No. Descrip tion Action(s) Success n/a Fax received ok. None. Bloc ked n/a Fax r ecep tion was bl ocke d by recei ving f ax mach ine usi ng bloc ked numbe r feat ure. None. Mode m Fail Any Une xpected or bad respon se from the internal modem to the prod uct - exam ple is trying to[...]

Fax reports The following sections list the fax reports available o n this product. These reports can be printed or viewed on the product control panel. The following fax reports are available on this product: ● Fax Activity Log ● Billing Codes Report ● Blocked Fax List ● Speed Dial List ● Fax Call Report Use the following steps to print [...]

If you want to use the log for record keeping purpos es, you should print the log periodically (at least every 500 fa xes) and then clear it. Billing code repor t The billing code report is a list of the most rec ent 500 faxes tha t were successfully se nt, listed by billing code. The following infor mation is provided in this repo rt. ● Billing [...]

Service settings These items in the control-panel menus can help with troubleshooting if the corrective action taken under the Error Codes section is unsuccess ful. They ar e intended to be u sed when an HP service representat ive is assisting yo u . Settings in the Troubleshootin g menu Open the Administration menu, and then select the Troubleshoo[...]

Firmware upgrades The firmware on the fax accessory can be updated. Fax firmw are updates occur as part of an overall product firmware update. See the prod uct user guide for more info rmation. 262 Chapter 12 Fax ENWW[...]

13 Manage and main tain ● Print information pages ● Use the HP Embedded Web Server ● Use HP Web Jetadmin software ● Product security features ● Economy settings ● Install external I/O c ards ● Cle an the prod uct ● Product updates ENWW 26 3[...]

Print in forma tion pa ges Information pages provide de tails about the product and its current configuration. Use the following procedure to print or view the information pages: 1. From the Home screen, scroll to and touch the Administration button. 2. Open the Reports menu. 3. Select the name of the report you want to review, and then touch the P[...]

Table 13-1 R eports menu (co ntinue d) First level Second level Description Othe r Pages Demo Pa ge Print s a demon strati on page th at hig hlight s the printing ca pability of the product. Color S amples for RG B Print s color samp les for dif fere n t R GB value s. Use t he sample s as a guid e for mat ching printed colors. CMYK Val ues Prints c[...]

Use the HP Embedd ed Web Server Use the HP Embedded Web Server to view product status, configure product network settings, and to manage printing functions from your computer instead of from the product control panel. The fo llowing are exa mples of what you can do usi ng t he H P Em bed ded We b Serv er: ● View product status information. ● De[...]

HP Embed ded Web Server features Information tab Table 13-2 HP Embedded Web Server Info rmation tab Menu Description Device Status Show s the p roduct st atus a nd sho ws the es timate d life rema ining o f HP su pplies. T he page al so shows t he type and siz e of paper set f or each tra y. To chan ge the de fault settings, click th e Chang e Sett[...]

Table 13-3 HP Embedded Web Server Genera l tab (continued) Menu Description Language Set th e languag e in which to di splay th e HP Embedde d Web Server informat ion. Date and Time Set th e date and time or synchronize with a netwo rk time server. Sleep Schedule Set or edit a wake time, sleep ti me, and sleep delay for the produ c t. You can set a[...]

Table 13-5 HP Embedded Web Serv er Scan/Digital Send tab (continued) Menu Description E-mail Setup Configure the defa ult e -mail setting s for digital sending , including the following: ● Settings for the outgoing mail (SMTP) server ● Default sett ings for E-m ail Quick Sets jobs ● Defaul t messa ge set tings, s uch as the "F rom" [...]

Table 13-6 HP Embedded Web Server Fax tab (co ntinued) Menu Description Speed D ials Man age fax sp eed dial numbe rs. You can al so impo rt .CSV files co ntaini ng e-ma il addre sses, fax numbers , or user re cords, so th at they can be acc essed on this produ ct. You c an also exp ort e-mail , fax, o r user re cords fr om the pr oduct in to a fil[...]

Table 13-8 HP Embedded Web Server Secu rity tab (continued) Menu Description Protect Stored Data Configure and mana ge the inter nal hard drive for the pr oduct. This pro duct inclu des an encry pted har d drive f or maximu m securi ty. Configure settin g s for jobs that are stored on the product hard drive. Certificate Management Install and manag[...]

Use HP Web Jetadmin softw are HP Web Je tadmin is an award-winning, in dustry- l eadi ng tool for efficie ntly ma naging a wide variety of networked HP devices, including printers, multifun ction products, and digital senders. This single solution allows you to remotely install, monitor, maintain, troubleshoot, and secure your printing and imaging [...]

Product security features Security statements The product supports security standards and recommended protocols that help you kee p the product secure, protect critical information on your netwo rk, and simplify the way you monitor and maintain the pro duc t. For in-depth information about HP's s ecu re imaging and printing solutions, visit ww[...]

For more information about the encrypted hard disk, see the HP High-Performance Secure Hard Disk Setup Guide . 1. Go to www.hp.com/ suppo rt . 2. Type S ecure H ard Di sk into the search box and click the >> button. 3. Clic k the HP Secure High Performance Hard Disk Drive link. 4. Clic k the Manuals link. Secure stored jobs You can protect jo[...]

Economy settings Optimize speed or energy use By default the product stays warm between jobs to optimize speed. You can set the product to cool between jobs , which conserves energy. 1. From the Home screen, touch the Administration button. 2. Open each of the following menus: a. General Settings b. Energy Settings c. Optimum Speed/Energy Usage 3. [...]

Set sleep delay 1. From the Home screen, touch the Administration button. 2. Open each of the following menus: a. General Settings b. Energy Settings c. Sleep Delay 3. Select the app ro priate time pe r iod, and t h en touch the OK button. NOTE: The default value is 45 minutes. Set the sleep schedule NOTE: You must configure the date and t ime sett[...]

Install external I/O cards This product is equipped with an external I/ O (EIO) slot. You can install an additional HP Jetdirect print server card or external EIO hard drive in the available EIO slot. NOTE: This example show s installing an HP Jetdirect print server c ard. 1. Turn the product of f. 2. Disconnect all power and interface cables. NOTE[...]

3. Loosen and remove the two retaining screws hold in g the cover for the EIO slot, and then remove the cover. You will not need these screws and the cover again. They can be discarded. 4. Firmly insert the HP Je tdirect print server card into the EIO slot. 5. Insert and tighten the retaining screws that came with the print server card. 278 C hapte[...]

6. Reconnect the power cable and remaining in terface cable s, and turn the product on. 7. Print a configuration page. An HP Jetdirect configuration page that contains network configuration and status information should also print. If it does not print, turn the product off, and then uninstall and reinstall the print server card to ensure that it i[...]

1. Use the power switch to turn off the product, and then unplug the power cord from the elec trical so cket. 2. Open the sc ann er lid . 280 C hapter 13 Manage and maintain ENWW[...]

3. Clean the scanner glass and the white plastic backing with a soft cloth or sponge that has bee n moi sten ed with n onabr asiv e glas s cleaner. Dry the glass and w hite plastic backing with a chamois or a cellulose sponge to prevent spotting. CAUTION: Do not use abrasives, acetone, benzene, ammonia, e thy l alcohol, or carbon tetrachloride on a[...]

Product updat es HP regularly updates features that are available in the product firmware. To take advantage of the most current features, update the product firmware. To download t h e most recent firmware upgrade, go to www.h p.com / go/clj cm4540mfp_fir mware . 282 C hapter 13 Manage and maintain ENWW[...]

14 Solve problems ● Self help ● Solve problems checklist ● Restore factory settings ● Interpret control-panel messages ● Paper feeds incorrectly or becomes jammed ● Improve print quality ● The product does not print or it prints slowly ● Solve walk-up USB printing problems ● Solve connectivity problems ● Solve product software p[...]

Self help In addition to the information in this guide, other sources are available that prov ide helpful information. Use the Co ntrol Panel poster This po ster cont ains in format ion on us ing the bu ttons a nd othe r featu res avai lable on the pro duct control panel. Quick R eference Topics Sever al Quick R eference To pics for this pro duct a[...]

Solve p roblems ch ecklist Follow these steps when trying to solve a problem with the product. 1. Make sure the product Ready light is on. If no lights are on, complete these steps: a. Check the power-cable connections. b. Check that the power is turned on. c. Make sure that the line voltage is correct fo r the product power configuration. (See the[...]

Windows : Cli ck Start , click Settings , and then click Printers or Printers and Faxes . Double-click the name of t he product. -or- Mac OS X : Open the Printer Setup Utility or the Print & Fax list, and double-click the line for the product. 8. Verify that you have installed the printer driver for this product. Check the program to mak e sure[...]

Restore factory settings 1. From the Home screen, scroll to and touch the Administration menu. 2. Open the following menus: ● General Settings ● Restore Factory Settings 3. Select one or more c ategories of settings from the list, and then touch the Re set button. ENWW Re store factory settings 28 7[...]

Interpret control-panel messages Control-panel message types Four types of control-panel messages can indicate the status of or problems with the product. Message ty pe De scription Statu s messa ges Statu s messages reflec t the curre nt stat e of the pr oduct. T hey in form you of normal produc t operat ion and re quire no in teractio n to clea r[...]

Paper feeds incorrectly or beco mes jammed ● The product does not pick u p paper ● The product picks up multiple sheets of paper ● Prevent paper jams ● Cle ar jam s The product d oes not pic k up pa per If the product does not pick up paper from the tray, try these solutions. 1. Open the product and remove any jammed sheets of paper. 2. Loa[...]

4. Make sure the tray is not overfilled. If it is , remove the entire stack of paper from the tray, straighten the s tack, and then return some of t h e paper to the tray. 5. Make sure the paper guides in the tray are adjusted correctly for the size of paper. Adjust the guides so they are touching th e paper stack without bending it. 6. Make sure t[...]

7S t a p l e r 8 Outpu t bins ENWW Paper feeds incorrectly or beco mes jammed 291[...]

Clear jams i n the document feeder 1. Open the doc ument feeder cover. 2. Lift the jam-access door, and remove any jammed paper. 3. Close the document feeder cover. 292 C hapter 14 S olve problems ENWW[...]

Clear paper jams in the stapler 1. Lift the gray latch on the front of the stapler, and o pen t he st aple r cov er. 2. If jammed paper is visible underneath the paper guide, pull it straight out. ENWW Paper feeds incorrectly or beco mes jammed 293[...]

3. Lift the gree n jam-ac cess door. If jammed paper is v isible under the jam-access door, p u ll it straight out, 4. Close the stapler cove r. Clear staple j ams 1. Lift the gray latch on the front of the stapler, and o pen t he st aple r cov er. 294 C hapter 14 S olve problems ENWW[...]

2. Lift the gre en tab on the staple c artridge up , and then pull the staple cartridge straight out. 3. Lift up on the small lever at the back of the staple cartridg e. 4. Remove the jammed staples. 5. Close the lever at the back of the staple cartridge. Be sure that it snaps into place. ENWW Paper feeds incorrectly or beco mes jammed 295[...]

6. Insert the staple cartridge into the stapler and push down on the green handle until it snaps int o pl ace. 7. Close the stapler cove r. 296 C hapter 14 S olve problems ENWW[...]

Clear jams i n the output bin area 1. If paper is visible from the output bin, grasp the l eadi ng ed ge and re move it. Clear jams fr om under the top cover 1. Pull the top-cover-release lever forward, and then lift the top cov er up. ENWW Paper feeds incorrectly or beco mes jammed 297[...]

2. Remove any ja mmed sheets tha t are under the top cover. CAUTION: Do not touch the foam rol lers that are unde r the top cover. Contaminants can affect print quality. 3. Close the top cover. 298 C hapter 14 S olve problems ENWW[...]

Clear jams i n the right door CAUTION: The fuser can be hot while the product is in use. Wait for the f user to cool before ha ndli ng it . 1. Open the right door. 2. Gently pull the paper out of the pickup area. 3. If paper is visible entering the bottom of the fuser, gently pull downward to remov e it. CAUTION: Do not touch the rollers on the tra[...]

4. If paper is jammed as it enters the output bin, remove the fus er and gently pull the paper downward to remove it. 5. Paper could be jamme d inside the fuser where it would not be visible. Grasp the fuser handles, lift up slig htly , and then pull s traight out to remove the fuser. CAUTION: The fuser can be hot while the product is in use. Wait [...]

7. Close the jam-access door, and push the f user completely into the p ro duct. 8. Close the right door. ENWW Paper feeds incorrectly or beco mes jammed 301[...]

Clear jams in Tray 1 1. If jammed paper is visible in Tray 1, clear the jam by gently pulling the paper straight out. Tou ch th e OK button to clear the message. 2. If you cannot remov e the paper, or if no jammed paper is visible in Tray 1, close Tray 1 and open the right door. 302 C hapter 14 S olve problems ENWW[...]

3. Gently pull the paper out of the pick up area. 4. Close the right door. ENWW Paper feeds incorrectly or beco mes jammed 303[...]

Clea r jams in Trays 2, 3 , 4 , or 5 CAUTION: Opening a tray when paper is jammed can cause the paper to tear and leave pieces of paper in the tray, which might cause another jam. Be sure to clear jams before opening the tray. 1. Open the tray and make sure that the paper is stacked correctly . Remove any jammed or damaged s heets of paper. To ac c[...]

Clear jams i n the lower-r ight door (Tra ys 3, 4, or 5) 1. Open the lo wer -ri ght do or. 2. If paper is visible, gently pull the jammed paper up or down to remove it. 3. Close the lower-right door. ENWW Paper feeds incorrectly or beco mes jammed 305[...]

Change jam recovery This product provides a jam recover y feature tha t reprints jammed pages. 1. From the Home screen, scroll to and touch the Administration button. 2. Open the General Settings menu, and then open the Jam Recovery menu. 3. Select one of the fo llowing options: ● Auto — The product attempt s to reprint jammed page s when suffi[...]

Improve print quali ty You can prevent most print-quality problems by follo wing these guidelines. ● Use the correct paper type setting in the printer driver. ● Use paper that meets HP specifications for this product. ● Clean the product as necessary. ● Replace print cartridges when they are reaching th e e nd of their estimated life and pr[...]

Print a cleaning page Print a cleaning page to remove dust and excess toner from the paper path if you are having any of the following problems: ● Sp ecks o f tone r ar e on th e pri nte d page s. ● Toner is smearing on the printed pages. ● Repeated marks occur on the printed pages. Use the following procedure to print a cl eaning page. 1. Fr[...]

3. Touch the Prin t Tes t Page setting, and then tou ch the OK button. 4. Follow the instructions on the tes t page to complete the adjustment. Internal print-quality-test pages Use the built-in print-quality-troubleshooting pag es to help diagnose and solve print-quality problems. 1. From the Home screen, touch the Administration button. 2. Open t[...]

Use the printer driver that best meets your printing needs You might need to use a different printer driver if the printed page has unexpected lines in graphics, missing text, missing graphics, incorr ect formatting, or substituted fonts. HP PCL 6 dr iver ● Provid ed as the defa ult dr iver. This drive r is a utomati cally insta lled unless you s[...]

Improve print qua lity for co pies If you encounter print quality problems in copied do cuments, review the solutions for printed documents listed previously in this doc u ment. However, so me print-quality problems occu r only in co pied doc ume nts . ● If streaks appear on copies made by using the document feeder, clean the small glass strip on[...]

The product does not print or it prints slowly The product does not print If the product does not print at all, try the following solutions. 1. Make sure the product is turned on and that the control panel indicates it is r eady. ◦ If the control panel does not indicate the product is r eady, turn the product off and then o n again. ◦ If the co[...]

The product prints slowly If the product prints, but it seems slow, try the following solutions. 1. Make sure the computer mee ts the minimum sp ecifications for this product. For a list of specifications, go to this Web site: ww w.hp.co m/ suppo rt/cljcm4540 mfp . 2. When you configure the product to print on some paper types, such as heavy paper,[...]

Solve w alk-up USB printing problems ● The Open from USB menu does not open when you insert the US B accessory ● The file does not print from the USB storage accessory ● The file that you want to print is no t listed in the Open from USB menu The Open from USB men u does not open when you insert the USB accessory 1. You might be using a USB s[...]

The file that you want to print is not listed in the Open from USB menu 1. You might be try ing to print a file type that th e USB printing feature does not support. The product sup ports .p df, . prn, .p cl, .ps , and .c ht fil e types . 2. You might have too ma ny files in a single folder on the USB storage accessory. Reduce the number of files i[...]

Solve c onnectivi ty problems Solve direct-connect problems If you have connected the pro duct dire ctly to a computer, check the cab le. ● Verify that the cable is connected to the computer and to the produc t. ● Verify that the cable is not longer tha n 5 m (16.4 ft). Try using a shorter cable. ● Verify that the cable is working correctly b[...]

3. If you installed the product using a M icrosoft standard TCP/IP port, use the hostname instead of the IP address. 4. If the IP address is correct, delete the product and then add it again. The computer is unable to communicate with the product 1. Test network communication by pinging the network. a. Open a command-line prompt on y our computer. [...]

Solve produc t software problems with Wi ndows Problem Solution A printer driver for the product is not visible in the Printer folder Rein stall the pr oduct soft ware. NOTE: Close an y appl ications th at are running . To close an applicati on that has an icon in the system tray, right-click the icon, and select Close or Disable . Try p lugging th[...]

Solve produc t software problems with Ma c ● The printer driver is not listed in the P rint & Fax list ● The product name does not appear in the produc t list in the Print & Fax list ● The printer driver does not automatically set up the selected product in the Print & Fax list ● A print job was not sent to the product that you [...]

A print job was not sent to the product that you wanted 1. Open the print queue and restart the print job. 2. Another product with the same or similar name mig ht have received your print job. Print a configuration page to check the product name. Verify that the name on the configuration page matches the product name in the Print & Fax list. Wh[...]

A Product supplies and accessories ● Order parts, accessories , and supplies ● Par t num bers ENWW 32 1[...]

Order parts, accessorie s, and supplies Orde r supplies an d pape r www.h p.com/ g o/suresup ply Orde r genuine HP pa rts or ac cesso ries www.h p.com/ buy/parts Orde r through service or su pport pr oviders Contact an HP-aut horize d serv ice or sup port prov ider. Orde r using HP soft ware Use the HP Em bedded Web Server on page 266 322 Ap pendix[...]

Part numb ers Accessories Item Description Pr oduct number HP Color LaserJet 500-sheet Paper Feeder and C abinet 500-sheet paper tray with a storag e cabinet. CC422A HP Color LaserJet 3 x 500-sheet Paper Feeder and Stand 1500-sheet paper tray. Contains thre e 500-sheet trays and a stand. CC423A HP LaserJet 900-s heet 3-bin Stapling Mail box Stap le[...]

Table A- 1 Customer se lf-repa ir part s (continued ) Item Description Self-re placement options Product number Part number HP Color L aserJet black print cartridge High -capac ity black cart ridge Mandatory CE264X CE264-67901 HP Col or Lase rJet cyan print cartridge Cyan cartridge Mandatory CF031A CF031-67901 HP Color LaserJe t yellow print cartri[...]

Table A- 1 Customer se lf-repa ir part s (continued ) Item Description Self-re placement options Product number Part number HP Color La serJet 3 x 500-sh eet Pape r Feeder and Stan d 1500-sheet paper tray. Conta ins t hree 500 -sheet trays and a st and. Mandatory CC423A CC493-67903 HP La serJet MFP Anal og Fax Accessory 500 Provi des fax ca pabilit[...]

326 Ap pendix A Product supplies and accessories ENWW[...]

B Service and support ● Hewlett-Packard limited warranty statement ● HP's Premium Protection Warranty: LaserJet print cartridge limited warranty statement ● Color LaserJet Fuser Kit, Transfer Kit, and Roller Kit Limited Warranty Statement ● Data stored on the print cartridge ● End User License Agreement ● Open SSL ● Customer self[...]

Hewlett-Pa ckard limited warranty statemen t HP PRO DUCT DURATI ON OF LIM ITED WARR ANTY HP Color LaserJet CM4540, CM4540f, CM4540fskm One-year on-site warranty HP warrants to you, the end-user cu st ome r, th at HP ha rdwa re an d accesso ries wil l b e fre e fro m defe cts in materials and workmanship after the date of purchase, for the period sp[...]

HP's Premium Prote ction Warranty: LaserJet print cartridge limited warranty statement This HP product is warranted to be free fr om defects in materials and workmanship. This warranty does not apply to products that (a) have been refilled, refurb ished, remanufactured or tampered with in any way, (b) experience proble ms resulting from misuse[...]

Color LaserJet Fuser Kit, Tr ansfer Kit, and Ro ller Kit Limited Warra nty Statemen t This HP product is warranted to be free fro m defects in materials and workmanship until the printer provides a low-life indicator on the control panel. This warranty does not apply to products that (a) have been refurbishe d, remanufactured o r tampered with in a[...]

Data stored on the print cartridge The HP print cartridges used with this product co ntain a memory chip that as sists in the operation of the pro duc t. In addition, this memory chip collects a l imited set of information about the usage of the produc t, which might include the following: the date when the print ca rtridge was first insta lled, th[...]

End User License Agreeme nt PLEASE R EAD CAR EFULLY BEFO R E U SING THI S SOFTWARE PR ODUCT: This End-User L icense Agreement (“EULA”) is a contract between (a) you (either an individual or the entity yo u represent) and (b) Hewlett-Packard Company (“HP”) that governs your use of the software product (“S oftware”). This EULA does not ap[...]

4. TRANSFER. a. Third Party Transfer. The initial end user of the HP Software may make a one-time transfer of the HP Software to another end user. Any transfer will include all component parts, media, User Documentation, this EULA, and if applicable, the Certificate of Authenticity. The transfer may not be an indirect transfer, such as a co nsignme[...]

OpenSSL This product includes software developed by th e OpenSSL Project for use in the OpenSSL Toolkit (http://www.ope nssl.org/) THIS SOFTWARE IS PROVIDED BY THE Open SSL PROJ ECT ``AS IS '' AND A NY EXPR ESSED OR IMPLIED WARRANTIES, INCLUDING, BU T NO T LIMITED TO, THE IMPLIED WARRA NTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICUL A[...]

Customer self-repai r warranty service HP products are designed with many C u stomer Self Repair (CSR) parts to minimize rep air time and allow for greater flexibility in performing defective parts replacement. If during the diagnosis period, HP identifies that the repair can be accomplished by the use of a CSR part, HP will ship that part directly[...]

Customer support Get telephone suppo rt for your cou ntry/region Have the product n ame, serial number, date of purchase, and prob lem d escri ption ready . Coun try/re gion p hone n umbers are on the fly er tha t was in the box with your product or at www.h p.com/ support / . Get 24-hour Interne t support www.hp. com/ suppor t/cljcm4540mfp Get sup[...]

C Product specifications ● Physical specifications ● Power consumption, electrical specif ications, and acoustic emissions ● Environmental specifications ENWW 33 7[...]

Physical spe cifications Table C-1 Produ ct dimen sions Product Height Depth Wid th Wei ght CM4540 MFP 575 mm (22.6 i n) 617 mm (24.3 in) 827 mm (32.5 in) 54.8 kg (120.5 lb) CM4540f MFP 1119 mm (44 .1 in) 668 mm (26. 3 in) 849 mm (33 .4 in) 75. 7 kg (166.5 lb) CM4540fskm MFP 1119 mm (44.1 in) 668 mm (26.3 in) 101 2 mm (39.8 in) 88. 6 kg (195.0 lb) [...]

D Regulatory information ● FCC regulations ● Environmental product stewardship program ● Declaration of Conformity ● Declaration of Co nformity (fax models) ● Safety s tatements ● Additional statements for telecom (fax) products ENWW 33 9[...]

FCC regulations This eq u ipment ha s been tested and found to comp ly with the limits for a Class A digital device, pursuant to Part 15 of the FC C rules. These li mits are designed to provide reasonable protection against harmful interference in a residential inst allation. This equipment generates, uses, and can radiate r adio frequency energy, [...]

Envi ronmental produc t stewardship program Protecting the envi ronment Hewlett-Packard Company is committed to providing quality products in an environ mentally sound manner. This product has been designed with several attributes to minimize impacts on our env ironm ent . Ozone produc tion This product generates no appreciab l e ozone gas (O 3 ). [...]

Return and recycling instructions United States an d Puerto Rico The enclosed la bel in the HP LaserJet t oner cartridg e bo x is for the return and r ecycling of one or more HP LaserJet print cartridges after use. Pl ease follow the applicable ins tructions below. Multiple returns (more than one cartridge) 1. Package each HP LaserJe t print cartri[...]

Non-U.S. return s To participate in HP Planet Partners return and recy cling program, just follow the simple directions in the recycling guide (fou nd inside the packaging of your new product supply item) or v isit www.hp. com/ recycle . Select your country /region for info rmat ion on how to r eturn your HP LaserJet printing supplies. Paper This p[...]

Disposal of waste equipment by users in private households in the European Union This symbol on the product or on its pac kaging indicates that th is product must not be disposed o f with your ot her ho u s ehold waste. Instead, it is y o ur re sponsi bility to dispose of y our was te equipme nt b y hand ing it over t o a designa ted collect ion po[...]

Declaration of Con formity Decl aratio n of Co nfor mity according to ISO/IEC 17050-1 and EN 17050-1 Manufac turer's Name: Hewlett-Packard Co mpany DoC#: BOISB-0806-01-rel.1.0 Manufact urer's Ad dress: 11311 Chinden Bo ulevard Boise, Idaho 83714-1021, USA decla res, th at the product Pro duct Name: HP C olor Laser Jet E nterpri se CM4540 [...]

This Device complies with Part 15 of the FCC Rules. Operation is subject to the following two Conditions: (1) this device may n ot caus e harm ful int erferenc e, and ( 2) th is device must accept any int erferen ce recei ved, in cluding inter ference t hat may cause undesi re d oper ation. 1. The product was tested in a typical configuration with [...]

Declaration of Con formity (fax models ) Decl aratio n of Co nfor mity according to ISO/IEC 17050-1 and EN 17050-1 Manufac turer's Name: Hewlett-Packard Co mpany DoC#: BOISB-0806-02-rel.1.0 Manufact urer's Ad dress: 11311 Chinden Bo ulevard Boise, Idaho 83714-1021, USA decla res, th at the product Pro duct Name: HP C olor Laser Jet E nter[...]

This Device complies with Part 15 of the FCC Rules. Operation is subject to the following two Conditions: (1) this device may n ot caus e harm ful int erferenc e, and ( 2) th is device must accept any int erferen ce recei ved, in cluding inter ference t hat may cause undesi re d oper ation. 1. The product was tested in a typical configuration with [...]

Safety statements Laser safety The Center for Devices and Radiological Health (CDRH) o f the U.S. Food and Drug Administration h as implemented regulations for laser products manu factured since Augu st 1, 1976. Co mpliance is mandatory for products ma r keted in the United States. The device is certified as a “Class 1” laser product under the [...]

EMC statement (China) EMC statement (Korea) EMI statement (Taiwan) Laser statement for Finland Luokan 1 laserlaite Klass 1 Laser A pparat HP Color LaserJet CM4540, CM4540 f, CM4540fskm, laserkirjoitin on käyttäjän ka nnalta turvallinen luokan 1 laserlaite. Normaalissa käytössä k irjoitti men suojakotelointi estää lasersäteen pääsyn laitt[...]

VARO ! Mikäli kirjoittimen suojakotelo avataan, olet altt iina näkymättömällelasersätei lylle laitteen ollessa toiminnassa. Älä ka tso säteeseen. VARNI NG ! Om laserprinterns sk yddshölje öppnas då ap paraten är i fun ktion, utsättas användaren för osynlig laserstrålning. Betrakta e j strålen. Tiedot laitteess a käytettävän las[...]

Additional statements for t elecom (fax) products EU Statement for Telecom Operation This product is intended to be connected to the analog Public Sw itched Telecommunication Networks (PSTN) of European Economic Area (EEA) countries/regions. It meets requirements of EU R&TTE Directive 1999/5/EC (Annex II) and carries appropriate CE conformity m[...]

An FCC-compliant telephone c or d and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wiring using a compatible modular jack, which is P art 68 compliant. This equipmen t cannot be used on telephone company-provided coin service. Connection to Party Line Se rvice is subje[...]

Notice : The Ringer Equivalence Numb er (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be c onnected to a telephone interface. The termination on an interface may consist of any combination of de vices subject only to the requirement tha t the sum of the Ringer Equivalence Nu mber of all [...]

Index A accessorie s orde rin g 322 acoustic specifications 338 activity log 259 address books, e-mail LDAP support 199 recipient lists 203 recipient lists, creating 202 adjust copy images 181 Administration menu, control pane l 18 alerts, e-mail 64 anticounterfeit supplies 109 automatic paper sensing 102 B Backup/Re store menu, control pane l 45 b[...]

control panel Administration menu 18 Backup/R estore menu 45 Cal ibrat e/Cle aning menu 4 5 cleaning page, prin ting 279 Copy Settings menu 23 Display Se ttings menu 35 Fax Settings menu 2 9 General Settings menu 1 9 help 11 Home screen 12 locating 5 Manage Supplies menu 37 Manage Trays menu 38 menus, summary 1 6 messages, numerical list 120 messag[...]

Edge C ontrol 170 electrical specifications 338 embedded Web server 210 Embedded We b Server (EWS) assigning passwords 273 features 266 end-of-life disposal 343 energy use, optimizing 275 Enhanced I/O (EIO) c ard installing 277 part number 323 partnumber 323 enlarge copy jobs 177 envelopes loading in Tray 1 90 loading orientation 98 environment, sp[...]

HP Jetdirect print server installing 277 models including 2 HP Printer Utility 6 4 HP tough paper 1 63 HP Universal Print Dr iver 51 HP Utility 64 HP Utility, M acintosh 64 HP W eb Je tadmi n 55, 27 2 HP-U X softwa re 56 humidity requirements 338 I information pages HP Embedded Web Server 267 printing or viewing 264 installing EIO ca rd 277 EIO c a[...]

maintenance kits part numbers 323 Manage Supplies menu, co ntrol pane l 37 Manage Trays menu, contro l pane l 38 managing network 78 maps, print i ng 163 marketing materials printing 162 material restrictions 343 Material Safety Data Sh eet (MSDS) 344 media custom-size, Macintosh settings 67 first page 6 7 pages per sheet 68 supported sizes 85 memo[...]

fir st and la st pag es , usin g different paper 148 first page 6 7 jams 289 load 90 loading orientation 98 pages per sheet 68 printing on preprinted letterhead or forms (Windows) 1 43 selectin g 307 paper pickup problems solving 289 paper size chang ing 8 4 paper sizes selectin g 135 selecting custom 135 supported 85 paper tray s election 233 pape[...]

redial interval, setting 214 redial-on-busy setting 215 redial-on-no-answe r setting 216 reduce copy jobs 177 regulatory statements environmental product stewardship program 341 remote configuration digital s ending utility 211 Web browser 2 10 Web Jetadmin 2 10 removing Mac software 61 repeating defe c ts, troubleshooting 118 Reports menu, control[...]

software license agreement 332 supported operating systems 48, 58 uninstalling for Windows 54 uninstalling Mac 61 Solaris software 56 solving direct-connect prob lems 316 network problems 316 walk-up USB printing problems 314 special media guidelines 82 special paper copy ing 183 guidelines 82 printing (Windows) 145 specifications electrical and ac[...]

PBX syst ems 25 3 repeating defects 118 slow fax reception 25 2 slow fax transmission 253 walk-up USB printing problems 314 Troubleshooting menu, con trol pane l 42 troubleshooting tools HP Embedded Web Server 270 two-sided copying 189 two-sided printing settings (Windows) 136 turning on (Mac) 64 U uninstalling Mac software 61 uninstalling Windows [...]

364 Index ENWW[...]

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*CC419-90901* *CC419-90901* CC419-9 09 01[...]