Kyocera ECOSYS M6535CIDN manual

F AX OPERA TION GUIDE › PRINT › C OPY › SCAN › FAX EC OSYS M6535cidn[...]

i Content s Contents ............... ................ ................ ................ ................ ................ ................ ....... .............. i Preface ................. ................ ................ ................ ................ ................ ................ ...... .............. v About the FAX Operation Guide (thi[...]

ii Duplex .............. ................. ................ ................ ................ ................ ................ ......... ........ 3-16 FAX TX Resolution ........ ................ ................. ................ ................ ................ ................ .... 3-17 Density ............. ................. ................ .[...]

iii Sub Address Transmission ........... ................ ................ ................. ................ .......... 5-14 Polling Communication .. ................ ................. ................ ................ ................ ................ .... 5- 15 Polling Transmission .. ................... .................... ................... [...]

iv FAX ............... ................ ................ ................ ................ ................. ................ ........... .8 - 6 Transmission Restriction ......... .......... ................ ................ ................ ................ ................ . 8- 10 Registering Permit FAX No. .... ................ ................ [...]

v Preface This Operation Guide is intended to help you operate the ma chine correctly , perform routine mainten ance and take a simple troubleshooting action as necessary , so that you can alwa ys use the machine in good condition. Please read the Operation Guide before usin g the facsim ile. Keep it close to the facsimile for ea sy reference. Abou[...]

vi Conventions Used in This Guide Adobe Reader X is used as an example in the expl anations below . Certain items are indicated in this gu ide by the conventions described below . NOTE The items that appear in Adobe Reader vary depe nding on how it is used. If the T able of Content s or tools do not appear , refer to Adobe Reader Help. Convention D[...]

vii Conventions used in proce dures for operating the machine In this Operation Guide, continuous op eration of the keys on the touch p anel is as follows: Actual procedure Procedure indicated in th is guide Select the [ System Menu/Counter ] key T Select [ ] T Select [ Common Settings ] T Select [ Sound ] [ System Menu /Counter ] key > [ Common[...]

1-1 1 Le gal and Saf ety Inf or ma t ion Please read th is information before usin g your machin e. This chapter provides info rmation on the following topics. Notice ........... ................ ................ ................ ................ ................. ................ ............ .................... ................ ..... 1-2 Safety [...]

1-2 Legal and Safety Information > Notic e Notice Safety Conventions in This Guide The sections of this handbook and p art s of the facsimile ma rked with symbols are safety war nings meant to protec t the user , other individuals and surrounding ob jects, and ensu re correct and safe usage of the facsimile. WA R N I N G : Indicates that serious[...]

1-3 Legal and Safety Information > Notic e About this Operation Guide This Operation Guide contains inform ation on using the facsim ile functions of this machine. Please read the Operation Guide before you st art using the machine. During use, refer to the Operation Guide for you r machine for information regarding the sections listed below . L[...]

1-4 Legal and Safety Information > Notic e 7 If trouble is experienced with this equipment, ple ase c ontact the following co mpany for rep air and (or) warranty information: If the equipment is causing ha rm to the telephone networ k, the telephone comp any may request th at you disconnect the equipme nt until the problem is res olved. 8 This e[...]

1-5 Legal and Safety Information > Notic e 4 Utiliser seulement le cord on d'aliment ation et le type de piles indiqué s dans ce manuel. Ne pa s jeter les piles dans le feu: elles peuvent expl oser . Se conformer aux règl ement s pertinents quant à l'éliminatio n des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "[...]

1-6 Legal and Safety Information > Notic e T echnical regulations for terminal equipment This terminal equip ment complies with: Network Comp atibility Declaration The manufacturer declares that the equipment has bee n desi gned to operate in the p ublic switched telephone networks (PSTN) in the following countries: T erm inal Equipment (TE); At[...]

1-7 Legal and Safety Information > Notic e T rademark Information • Microsoft , Windows, Windows XP , Wi ndows Server 200 3, Windows Vist a, Windows Server 2008 , Windows 7, Windows Server 2012, Wind ows 8 and Internet Explorer are register ed trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries. • Adobe Acr[...]

2-1 2 Bef or e Using the F ax Mac hine This chapter explains the follo wing topics: Part Names and Functions .......... ................ ................ ................. ................ ................ ........... ........... ............... 2-2 Machine ................ ................ ................. ................ ................ ......[...]

2-2 Before Using the Fax Machine > Part Names and Fu nctions Part Names and Functions Machine This chapte r explains th e names of parts when th e machin e is used as a fax machine. For the p arts re quired when functions othe r than F AX are used, refer to the following: Machine’s Op eration Guide 1 Operation panel Perform the fax operation w[...]

2-3 Before Using the Fax Machine > Part Names and Fu nctions Document Processor 5 T op cover Open this cover when the original jammed in the Document Processor . 6 Opening handle Hold this handle when opening or closing the Document Processor . 7 Original table S tack the sheet originals on this table. 8 Original eject table Read originals are e[...]

2-4 Before Using the Fax Machine > Part Names and Fu nctions Operation Panel Select the function. Home Admin Copy Status/ Job Cancel 10:10 Logout Send Custom Box Job Box FAX Sub Address Box Removable Memory Polling Box Device Information Language System Menu Favorites Lights or blinks when an error occurs and a job is stopped. Blinks while print[...]

2-5 Before Using the Fax Machine > Part Names and Fu nctions T ouch Panel Home Screen This screen is displayed by selecting the [ Home ] key on the operation panel. Sele cting an icon will display the corresponding scre en. Y ou can change the icons to display on the Home screen as well as it s background. Machine’s Op eration guide * The appe[...]

2-6 Before Using the Fax Machine > Part Names and Fu nctions Operating the touch p anel Enter key and Quick No. Search key This section explains how to use the [ Enter ] key and [ Quick No. Search ] key on the operation panel. Using the [Enter] key ( ) The [ Enter ] key has the same function as the key with th e Enter mark (  ), such as th e [...]

2-7 Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configur e the followin g setting s. Be sure to comple te the settings before using the fax system. Fax setup items Default fax settings (pa ge 8-2) Step Setting item Description Reference Page 1.Dialing/RX Mo[...]

2-8 Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure 1 Display the screen. [ System Menu/Counter ] key > [ Quick Se tup Wizard ] 2 Select a function. 3 Configure the function. S t art the wizar d. Follow the in structions o n the screen to configure settings. [ Next> ] End Exits the wizard. << Previou[...]

2-9 Before Using the Fax Machine > Setting Date and Time Setting Date and T ime Set the local date and time at the place of installa tion. When you send a fax using the transmission function, the da te and time as set here will be printed in the header of the fax. Set the date, time an d time difference from GMT of the regio n where the machine [...]

2-10 Before Using the Fax Machin e > PBX Setting (Europe only) PBX Setting (Europe only) When using this machine in en vironment in which PBX for conn ection to multiple phones for business use is installed, perform the following PBX setting. NOTE Before connecting this machin e to PBX, it is recommended to cont act th e comp any that insta lled[...]

2-11 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book Registering Destinations in the Address Book Save frequently used destin ations to the Address Book or One T ouch Key . The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder , and Fax T ransmission. Adding a Dest[...]

2-12 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book 3 Enter the fax number . 1 Select [ FA X ]. 2 Enter the fax number of the receiving system. 4 Select transmission settings. The transmission st art speed, ECM, an d encrypte d transmission can be set. 1 Select [ Detail Settings ]. 2 Select [ T X Star t Spe ed ], [...]

2-13 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book 5 Set a sub address. T o use su b address commun ication, a sub address an d password must be regist ered. 1 Select [ Sub Address ]. 2 Select [ Sub Address ] and [ Password ] and enter each item then select [ OK ]. For the procedu re for setting a sub addr ess, r[...]

2-14 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book 3 Select the members (destinations). 1 [ Member ] > [ + ] 2 Select destinations (cont acts) to add to the group. 3 Select [ OK ]. The destinations with a chec kmark displa yed in the checkbox will be added to the members. 4 Check if the selected destination wa[...]

2-15 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book 2 T o edit the destination. Editing a Co nt act 1 Change "Address Number ", "Name" and destination type an d address. How to change, refer to the following: 2 After you have completed the changes, [ Save ] > [ Ye s ] Editing a Group 1 Chang[...]

2-16 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book Printing Address List Y ou can print the list of destinations registered in the Address Book. Y ou can sort the list in the or der of index or address numbe rs of the destinations. 1 Display the screen. [ System Menu/Counter ] key > [ Address Book /One T ouc h[...]

2-17 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book Adding a Destination on One T ouch Key Add a new destination (co ntact or group) on On e T ouch Key . Adding a Destination Add a new destination (cont act or group). A maximum o f 100 de stinations can be registered. Register fax destinations in the Fax screen. T[...]

2-18 Before Using the F ax Machine > Register ing Destinatio ns in the Address Book Editing and Deleting One T ouch Key Edit and delete the destina tions you added to One T ouch Key . 1 Display the screen. [ System Menu/Counter ] key > [ Address Book /One T ouc h ] > [ One T ouch Key ] The procedure dif fers de pending on the detail s to b[...]

3-1 3 Sending F ax es This chapter explains the follo wing topics: Basic transmission procedure ...... .................... ................... ................... .................... .............. ..... ................ ..... 3-2 Checking the Send S tatus ................. ................ ................. ................ ................ ....[...]

3-2 Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedur e for using the fax system is explained below . 1 Select [F AX] on the Home screen. The base screen for fax appe ars. 2 Place the originals. For placing origin als, refer to the following: 3 Select the transmission method. There are two tr ansmission[...]

3-3 Sending Faxes > Basic transmission procedure 6 Send St art. Press the [ Start ] key . When scanning finishes, tran smission sta rts. When originals are placed in the do cument processor After or iginals placed in the document proc essor are scanned and stored in the memory , the receiving system is diale d. When originals are placed on the g[...]

3-4 Sending Faxes > Basic transmission procedure Checking the Send S t atus 1 Select the [St atus/Job Cancel] key . 2 Display the send job st atus screen. Select [ Send Job S t atus ]. The list of accepted time, destination, and status are displaye d for each job. Priority Override Send A fax job waiting to be sent can be sent by priority overri[...]

3-5 Sending Faxes > Basic transmission procedure Cancelling the T ransmission The method for cancelling comm unication with this machine dif fers depending on the transmiss ion method (memory transmission or direct transmission) and communic ation form. Methods of cancelling in various case s are exp lained he re. Cancelling Memory T ransmission[...]

3-6 Sending Faxes > Basic transmission procedure Using redial Redial is a function allowing yo u to dial the last entered number once ag ain. Use this when the receiving system does not re spond when you have tried to send a fax. When you want to send the fax to the same receiving system, select [ Recall ], and you can call the rece iving system[...]

3-7 Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure fo r entering the destination fax num ber with the numeric keys is explained below . 1 Display the fax number entry screen. Select [ Add Dest. ]. 2 Enter the fax number of the recei[...]

3-8 Sending Faxes > Methods For Entering the Destination 3 Select transmission settings. Sub address communicatio n, encrypted transmissio n, transmission start spee d and ECM can be set. It is possible to change the tran smission s ettings by selecting [ On Hook ], [ Sub Address ] or [ Det ail Settings ]. 4 Select [OK]. Entry of the destina tio[...]

3-9 Sending Faxes > Methods For Entering the Destination Choosing from the Address Book Select a destin ation registered in the Address Book. 1 Display the screen. Select [ Address Book ]. 2 Select the destination. Select the checkbo x to select the desired de st ination from the list. Th e selected destinations are indicated by a ch eckmark in [...]

3-10 Sending Faxes > Methods For Entering the Destination Choosing by One T ouch Key Select the destination using the One T ouch Key . 1 Display the screen. Select [ One T ouch Key ]. 2 Select the destination. 1 Select the One T ouch Key where the destinatio n is register ed. 2 Select [ OK ]. Accept the destinations. Using the S peed Dial key Y [...]

3-11 Sending Faxes > Methods For Entering the Destination Broadcast T ransmission This function allows you to send the same originals to sever al destinations in one operation. The ma chine stores (memorizes) or iginals to send in memory tempora rily , and automatically repeat s dialing and transmission to the set destination after wards. 1 Sele[...]

3-12 Sending Faxes > Methods For Entering the Destination Select the destination from the One T ouch Key 1 Select [ One T ouch Key ]. 2 Select all destinations and select [ OK ]. 3 Af ter selecting all th e destinations, press the [St art] key . NOTE For details of One T ouch Ke y , refer to the following: Choosing by On e T ouch Key (page 3-10)[...]

3-13 Sending Faxes > Login/Logout Login/Logout Logging in when User Accounting has been Enabled When user accounting has be en enabled, you need to ente r a User ID and Password to use the machine. Normal login 1 Enter the login user name and login password to login. 1 If this screen is displayed during operations, select [ Keyboard ] to enter t[...]

3-14 Sending Faxes > Login/Logout Logout T o logou t from the machin e, select the [ Authentication /Logout ] key to return to the login user name/login password entr y screen. Logging in when Job Accounting has been Enabled When job accounting has been enable d, you need to enter an Account ID whe n using the machine. Login 1 In the screen belo[...]

3-15 Sending Faxes > Fax transmission functions Fax transmission functions Select [ Functions ] to display the functi ons. Select [ ] or [ ] to change the screen. Other transmission functions Function Description Reference Page Quiet Mode Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable. 3[...]

3-16 Sending Faxes > Quiet Mode Quiet Mode Lower print and scan sp eed for quiet processing. Select this mode when the run ning noise is uncomforta ble. Machine’s Op eration Guide Original Size S pecify th e original size to be scanned. Original Orient ation T o scan the original in the correct orientation, sp ecify whic h side of the original[...]

3-17 Sending Faxes > FAX TX Resolution F AX TX Resolution Select fineness of images when sending F AX. The larger t he number , the be tter the image resolution. However , better resolution also means larger file sizes and long er send times. Density Adjust the density . Original Image Select original image type for be st results. Item Descripti[...]

3-18 Sending Faxes > Continuous Scan Continuous Scan Scan a large number of originals in separate batches and then produce as one job. Originals will be scanned continuously unt il you select [ Finish Scan ]. F AX Direct T ransmission Scans all originals in to memory , then dials and sends. Scanni ng of the originals start s after the connection[...]

3-19 Sending Faxes > Manual Send Manual Send This method allows you to send originals b y pressing the [ Start ] key after co nfirming that the telephone line has connected to the receiving system. 1 Select [F AX] on the Home screen. 2 Place the originals. 3 Select [On Hook]. 4 Use the numeric keys to enter the number of the receiving system. 5 [...]

3-20 Sending Faxes > FAX Delayed Transmission F AX Delayed T ransmission Set a send time. Y o u can use delayed transmission to gether with the br oadcast trans mission funct ion, etc. Batch T ransmission Function When fax or iginals to be se nt to the sam e destination are set to t he same tran smission start time wit h delayed transmission, yo[...]

3-21 Sending Faxes > Standby Transmission Cancelling and Sending Delayed T ransmissions (Queued) T o cancel delayed transmissions that ar e queued, or to send delayed tran smissions imme diately rathe r than waiting for the specified time, use the pr ocedure below . 1 Display the screen. [ St at us/Job Cancel ] key > [ Sched uled Job ] 2 Canc[...]

3-22 Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use inte rrupt send. Even when the communication is pro longed due to broadcast tr ansmission or a n ext transmission being scheduled, the ma chine will first send originals for which interru pt send has been[...]

3-23 Sending Faxes > Job Finish Notice Job Finish Notice Send e-mail notice when a jo b is complete. Machine’s Op eration Guide It is possible to at tach an image to the e-mail notice. Job Finish Notice Setting (p age 8-4) File Name Entry Add a file name. Additional information such as Job No. and Date and T ime can also be set. Machine’s Op[...]

3-24 Sending Faxe s > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linki ng fax n umbers of the receiving systems with a chain numbe r created with a number common to severa l destinations. By setting multiple phon e numbers from several telepho ne companie s to a chain number , you can later choose the o[...]

3-25 Sending Faxe s > Using chain dial Use the numeric keys to enter a fax number 1 Select [ Address Entry ]. 2 "212" is already entered, so cont in ue by entering the fax n umber . 3 [ Menu ] > [ Next Dest. ] Another fax number can b e entered. When all destinations have been e ntered, select [ OK ]. NOTE When On is selected in Ent[...]

3-26 Sending Faxes > Using favorites Using favorites A destination, transm ission time, and othe r transmission settings ca n be registered as a favorites. Af ter a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting[...]

4-1 4 R eceiving F ax es This chapter explains the follo wing topics: F AX Automatic Reception ......... ................ ................ ................ ................. ................ ............. ............ ............... 4-2 Reception Method ..................... ................ ................ ................ ................ .....[...]

4-2 Receiving Faxes > FAX Automatic Reception F AX Automatic Reception When using this machine as a F AX-dedicated machine that does not receive te lephone calls, set the machine to F AX- dedicated reception . No special operat ion is required when receiving faxes. Reception Method The methods for receiving faxes on the machine ar e shown below [...]

4-3 Receiving Faxes > FAX Automatic Reception Flow of reception 1 Reception St art s When a fax comes in, the [ Processing ] indicator blinks and reception automatically begins. . Memory Reception When the machine cannot print a fa x due to paper runn ing out or a pape r jams, it temporarily stores originals that ha ve been sent in the image mem[...]

4-4 Receiving Faxes > Manual Rece ption Manual Reception This method allows you to receive faxes by selecting [ Manual RX ] after confir ming that the teleph one line has connected to the sending system. Flow of reception 1 The machine receives a call. When the machine receives a call, it rings. 2 Select [On Hook]. Select [ On Hook ] to est abli[...]

4-5 Receiving Faxes > Fax receptio n functions Fax reception functions The reception method and fax pr inting method can be set. What do you want to do? Reference Page Print received faxes on both sides of the paper . Duplex Printing X page 4-6 Receive a two-page fax on one page. 2 in 1 Print X pa ge 4-6 Print received faxes together as a batch.[...]

4-6 Receiving Faxes > Fax reception settings Fax reception settings Duplex Printing When received multiple p ages of dat a are the same wid th, th ey can be printed out on bot h sides of p aper having the same width as th e data. For more inform ation about configur ing settings, refer to the following: 2 in 1 Print When you re ceive a multi-pag[...]

4-7 Receiving Faxes > Fax reception settings Media T ype for Print Output S pecify th e paper type to be use d for print output of the received fax. For more inform ation about configur ing settings, refer to the following: Setting the cassette for the pr int output of received faxes By specifying th e media type, faxes can be received on the co[...]

5-1 5 Using Con v enient F ax Functions This chapter explains the follo wing topics: Forward Settings ............. ................ ................. ................ ................ ................ ................ ............. ............. ........ 5-2 T y pe of Forwarding Destination ...................... ................ .................[...]

5-2 Using Convenient Fax Functions > F orward Settings Forward Settings When you have received a fax, you can forwar d the received image to other fax machines or computers, or set pr inting. T ype of Forwarding Destination Only one forwarding d estination can be sp ecified. When forwarding is set to [ On ], all received documents will be forwar[...]

5-3 Using Convenient Fax Functions > F orward Settings Entering Forwarding Destination Dire ctly 1 Select [ Address Entry (F AX) ], [ Address Entry (Email) ] or [ Address Entr y (Folder) ]. 2 Enter the address to be registered as a forwardi ng destination. If [ Address Entry (E-mail) ] or [ Address Entry (Folder) ] is selected for the forwarding[...]

5-4 Using Convenient Fax Functions > F orward Settings Forwarding T ime Setting Register the st art time and end time betwee n which forwarding is enabled. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ Forwar d Settings ] > [ Schedule ] 2 Configure the function. 1 Select [ All Day ] or [ Preset Time ]. If Preset T ime[...]

5-5 Using Convenient Fax Functions > F orward Settings E-mail Subject Add. Info. Setting S pecify whether any information will be ad ded to the subject of the E-mail. When adding information, you can select either Se nder Name or Sen der . 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ Forwar d Settings ] > [ E-mail Su[...]

5-6 Using Convenient Fax Functions > F orward Settings File Name Registration Y ou can se t the file name to be crea ted when forwarding. Y ou can append information such a s the date/time and the job number or fax num ber . 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ Forwar d Settings ] > [ File Name ] 2 Configure [...]

5-7 Using Convenient Fax Functions > F orward Settings Settings for Forwarding from Command Center RX (Forward Settings) Y ou can use Command Center RX on a computer connecte d to the network to specify the forwarding settings on th is machine. For informat ion on the network se ttings, refer to the followings: Accessing Command Center RX 1 Disp[...]

5-8 Using Convenient Fax Functions > Su b Address Box Functio n Sub Address Box Function Sub Address Box A Sub Address Bo x is a box for storing received originals on the machine to which the F AX System is to be installed. Using sub address reception function, you can store received origin als in a personal Sub Address Box. For the method for u[...]

5-9 Using Convenient Fax Functions > Su b Address Box Functio n Registering a Sub Address Box Up to 20 Sub Address Boxes can be registe red. 1 Select [Sub Address Box] on the Home screen. 2 Configure the function. 1 [ Menu ] > [ Add ] 2 Enter the box na me, and select [ Next > ]. For details on character entr y , refer to the following: 3 [...]

5-10 Using Convenient Fax Functions > Su b Address Box Functio n Changing/Deleting Sub Address Box 1 Select [Sub Address Box] on the Home screen. 2 Changing/Deleting Changing 1 [ Menu ] > [ Edit ] 2 Select the box that you want to change and change the settings. The table below li sts the items to be set. Deleting 1 [ Menu ] > [ Delete ] 2[...]

5-11 Using Convenient Fax Functions > Su b Address Box Functio n Printing Originals from a Sub Address Box T o print the originals that have been sent to a Sub Address Box, use the following operation. 1 Select [Sub Address Box] on the Home screen. 2 Selecting the Originals. 1 Select the box contain ing the document you want to print. 2 Select t[...]

5-12 Using Convenient Fax Functions > Su b Address Box Functio n Checking Det ails Y ou can use the pro cedure below to check the det ails of documents forwa rded to a Sub Address Box. 1 Select [Sub Address Box] on the Home screen. 2 Selecting the Originals. 1 Select the box containing the d ocument you want to check. 2 Select [ … ] for t he d[...]

5-13 Using Convenient Fax Functions > Su b Address Box Functio n Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarde d to a Sub Address Box. 1 Select [Sub Address Box] on the Home screen. 2 Deleting 1 Select the box contain ing the document you want to delete. 2 Select the document you w[...]

5-14 Using Convenient Fax Functions > Su b Address Box Functio n Sub Address T ransmission T o specify a Sub Address Box when sending a fax, follow the steps below . For the setting method when the machine re ceives originals, refer to the following: Sub Address Box Function (p age 5-8) 1 Select [F AX] on the Home screen. 2 Place the originals. [...]

5-15 Using Convenient Fax Functions > Po lling Communication Polling Communication Polling communication is a communi cation mode in which t he transmission of originals on th e sending machine is controlled by the rece iving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine su[...]

5-16 Using Convenient Fax Functions > Po lling Communication Using Polling T ransmission 1 Select [Polling Box] on the Home screen. 2 Place the originals. 3 Display the screen. Select [ Store File ]. 4 Select the type of originals, scanning density , etc., as necessary . The table be low lists the items to be set. For each of the functions , ref[...]

5-17 Using Convenient Fax Functions > Po lling Communication Polling Reception This function automatically triggers tr ansmission of originals stored on the send ing machine wh en the receiving machine dials the sending mach ine’s numbe r . Using sub ad dresses at th e same time a llows the com munication mo des described below . Sub Address B[...]

5-18 Using Convenient Fax Functions > Po lling Communication Using Polling Reception 1 Select [F AX] on the Home screen. 2 T urn on polling reception. [ Functions ] > [ F AX Polling RX ] > [ On ] 3 S pecifying destination. 4 Press the [St art] key . The operations for receptio n begin. Using Polling Reception with Sub Addresses For polling[...]

5-19 Using Convenient Fax Functions > Po lling Communication 4 Press the [St art] key . The operations for receptio n begin. Printing from a Polling Box Use this procedure to print an original stored in a Polling box. 1 Select [Polling Box] on the Home screen. 2 Select the original. 1 Select the document you want to print. 2 [ Menu ] > [ Prin[...]

5-20 Using Convenient Fax Functions > Po lling Communication Checking Det ails Use this procedure to check the details of an original stor ed in a Polling box. 1 Select [Polling Box] on the Home screen. 2 Select the original. 1 Select the document you want to check. 2 Select [ … ]. The det ails of the selected document are displayed. Deleting [...]

5-21 Using Convenient Fax Functions > En cryption Encryption This method allows you to communicat e with originals encrypted by th e sending system. Therefore, even when a third party tries to view the originals in the midd le of commun ication by som e means, th e third party is prev ented from knowing the actual content s of the originals. The[...]

5-22 Using Convenient Fax Functions > En cryption Registering an Encryption Key An encryption key is requ ired when regi st ering the Address Book used for encryption communication (the other p arty is directly en tered using the numeric keys) in th e sending system and when setting encrypti on in the receiving system. For the creation of th e e[...]

5-23 Using Convenient Fax Functions > En cryption Changing and Deleting Registrati on Content s of Encryption Key 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Common ] > [ Encryption Key Re gistration ] 2 Change/Delete Changing 1 Select [ … ] for the encryption key you want to change. 2 Enter the new en crypt[...]

5-24 Using Convenient Fax Functions > En cryption Using the Encrypted T ransmission When sending orig inals by encrypted tr ansmission, use the Ad dress Book register ed for encryption or set encrypted transmission when dialing directly using the nu meric keys. 1 Register the encryption key ahead of time. Register the encryption key that you dec[...]

5-25 Using Convenient Fax Functions > En cryption Setting the Encrypted Reception T o conduct encryption communication operatin g the receiving system, fo llow the steps below . 1 Register the encryption key ahead of time. Register the encryption key that you decided u pon with the sender . For the pr ocedure for registering a n encryption key ,[...]

5-26 Using Convenien t Fax Functions > Using a Co nnected Teleph one Using a Connected T elephone It is possible to connect a telephone (a commercially available ite m) to this machine and us e various functions. F AX/TEL Auto Switch Reception This reception method is convenient when usin g both telephone and fax on a single telephon e line. Whe[...]

5-27 Using Convenien t Fax Functions > Using a Co nnected Teleph one Prep aration: Select [ Auto (F AX/TEL) ]. 1 The telephone rings. The connecte d telephone set make s a ringing tone . Note that i f [ 0 ] (zero) is set as the numbe r of rings (for F AX/TEL Auto Switch), the connected telephone does not ring. 2 Answer the call. When the call is[...]

5-28 Using Convenien t Fax Functions > Using a Co nnected Teleph one F AX/Answering Machine Auto Switch Reception This method is convenient when usi ng both the answer ing machine and fax. When fax originals ha ve been sent, the machine receives them automatically , an d when the call is from a tel ephone, th e machine follows the func tions of [...]

5-29 Using Convenien t Fax Functions > Using a Co nnected Teleph one 1 The telephone rings. The connected telephone set makes ringing tone the set number of times. 2 The answering machine responds. When the call is from a telephon e, but the user is absent The answering machine pla ys a response message, an d start s recording the other party’[...]

5-30 Using Convenien t Fax Functions > Using a Co nnected Teleph one DRD Reception (A vailable for some co untries.) This reception mode utilizes th e Distinctive Ring Pattern service available th rough some telephone co mpanies. With this service, you can use two or more fax numbers on a single te lephone line. Thus, you can use this fax and a [...]

5-31 Using Convenien t Fax Functions > Using a Co nnected Teleph one 1 The telephone rings. When a call comes in, the telephone will ring. 2 Answer the call. The machine will then ring using the predetermined ring p attern. When the call is from a telephone Lift the handset and speak with the other party . When the con versation is over , fax re[...]

5-32 Using Convenien t Fax Functions > Using a Co nnected Teleph one Manual Send When you want to talk to the pe rson at the receiving system or the receiving sy stem needs to switch to fax, use this method to send origina ls. 1 Place the originals. 2 Dial the dest ination. Lift the handset, and dia l the number of the receiving system. 3 Check [...]

5-33 Using Convenien t Fax Functions > Using a Co nnected Teleph one Manual Reception Reception is possible afte r confirming that the telephone line ha s connected to the sending p arty . 1 The telephone rings. When there is an inco ming call, the telephone co nnected to the machine make s a ringing tone. 2 Lif t the handset. Lift the handset o[...]

5-34 Using Convenien t Fax Functions > Using a Co nnected Teleph one Remote Switch Function Y ou can st art fax reception by op eration from the connected telep hone set. This function is convenient for using this machine and a teleph one set (commercially availab le product) in combination installed at places distant from each othe r . Using th[...]

6-1 6 Sending F ax es fr om PC This chapter explains the follo wing topics: Flow of Network F AX Sending .. ................ ................ ................ ................. ................ ................ ......... ............... 6-2 Flow of Network F AX Receiving ... ................ ................ ................. ................ .....[...]

6-2 Sending Faxe s from PC > F low of Networ k FAX Sending The Network F AX function enables any PC, which is network ed to the machine, to perform sendin g and receiving of faxes. Its primary fea tures include the following. • PC-prepared docum ent can be s ent and re ceived by fax w ithout being printed out. • An Address Bo ok (in the ma c[...]

6-3 Sending Faxes from PC > Setup Setup The following prep aration is needed before using Networ k F AX. Connection to a PC Connect the machine an d PC to the network using a network cable. Machine Registration Using the memory transmission function, se lect the recipient PC or file format. Machine’ s Operation guide NOTE Use the memory tr ans[...]

6-4 Sending Faxes from PC > Setup Inst alling the F AX Driver The procedure for inst alling the F AX Driver is expl ained below . (The screens in Windows 7 are shown.) 1 Insert the Pr oduct Librar y dis c . 2 Display the screen. 3 Select F AX Driver . NOTE Plug and Play is disabled on this device when in Sleep. W ake the de vice from Sleep befor[...]

6-5 Sending Faxes from PC > Setup 4 Finish the inst allation. If a system resta rt message appears, rest art the computer by followi ng the screen prompt s. This completes the F A X driv er installation procedure. 4 Select [ FA X D r i v e r ]. 5 Click [ ]. 6 Click [ Insta ll ]. NOTE The machine cannot be detected unless it is on. If th e comput[...]

6-6 Sending Faxes from PC > Setup Uninst alling the F AX Driver Perform the following pro cedure to delete the F AX Driver from your computer . 1 Display the screen. Click [ Start ] button on the Windows and then select [ All Programs ], [ Kyocera ], and [ Uninst all Kyocera Product Librar y ] to display the Uninstall Wizard. 2 Uninst all the so[...]

6-7 Sending Faxes from PC > Basic Transmission Basic T ransmission 1 Create the document to be sent. 1 Use an application on your comput er to create the document to be sent. 2 Set the original size and orien tation. 3 Select [ Print ] from the File menu. The Print dialo g bo x for the application that you are using will appear . 2 Select settin[...]

6-8 Sending Faxes from PC > Basic Transmission 3 Select settings on th e F AX Setting tab. 1 S pecify fa x settings such as the original size on the F AX Setting tab, and click [ OK ]. For detailed infor mation on the settings on the tab, refer to the following: 2 Y ou will return to the Print dialog box for the application. Click [ OK ]. Th e T[...]

6-9 Sending Faxes from PC > Basic Transmission 6 Set the destination. 1 Use the keyboard to enter the destination fax number in the [ Address Setting ] tab. 2 Click [ Add to Destinat ion List ]. The destination information will appear in the address list. T o send to multiple destin ations, repeat this operatio n. 3 T o use the Address Book, cli[...]

6-10 Sending Faxes from PC > Basic Transmission Configuring the Driv er Default Settings Use the F AX Setting t ab of the print settings sc reen to set the or iginal size and other transmission conditions. 1 Display the screen. 1 From the start button, click [ Control Panel ], [ Hardwar e and Sound ], and [ Devices and Printers ]. 2 Right-click [...]

6-11 Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission co nditions that you use most in this dialog box, you can minimize the need to change the setti ngs each time. The Default Settings dialog b ox can be accessed by the following procedure: 1 Display the screen. 1 Click the [ Star t ] button on [...]

6-12 Sending Faxes from PC > Basic Transmission (2) Cover Pa ge T ab (3) Authent ication T ab Item Description Att ach Co ver Page checkbox Check the checkbox when you want to add a cover page to your transmission. Item Description User Logi n checkbox If the fax mach ine is set to User Login, select either Use Specific Login User Name or Prompt[...]

6-13 Sending Faxes from PC > Basic Transmission (4) Sender Information T ab Enter your own informatio n into fields explained belo w to send a co ver page with your faxes. Item Description Comp any A maximum of 64 characters can be entered. Dep artment A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered. T e[...]

6-14 Sending Faxes from PC > Basic Transmission Changing T ransmit Settings T ransmit Settings can be changed at the time of transmission. (1) Selecting a Destinati on from the Address Book There are t wo types of Address Book s from which yo u can select the party to trans mit to. They are the fax machine's Add ress Book and Windows Addres[...]

6-15 Sending Faxes from PC > Basic Transmission 2 Select the desired Address Book. T o select the Address Book register ed in the fax machine, select [ Address Book/XXXX (model name) ] from the drop -down me nu. 3 Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. T o[...]

6-16 Sending Faxes from PC > Basic Transmission 4 Click on the [OK] button. The [ T r ansmit Settings ] dialog box will be displayed once again. (2) Subaddress-Based Communication 1 Open the Option Se ttings dialog box. Click on the [ Option Settings ] button in the [ Address Setting ] t ab of the [ T ransmit Settings ] dialog box. 2 Enter the s[...]

6-17 Sending Faxes from PC > Basic Transmission (3) Cover Page Setting s A Cover Page can be set as the first page of a fax transmission. In addition to th e standard templates for Cover Pages, or iginal templates can be create d and used. T o attach and transmit a Cove r Page, place a check in the check box fo r [ Att ach Cover Page ] in the [ [...]

6-18 Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (T ransmission Settings) The Cover Page is att ached to th e fax and sent as th e first page . About Cover Pages The Cover Page can be selected from a templa te. The Cover Page contains such destination information and sender information as that shown below . [...]

6-19 Sending Faxes from PC > Basic Transmission Att aching and T ransmittin g a Cover Page The procedure for att aching and tra nsmitting a Cover Page is shown below . 1 Open the T ransmit S ettings dialog box. Perform S tep s 1 to 7 of the Basic T ransmission method to display the T ransmit Settings d ialog box. When selecting the destination f[...]

6-20 Sending Faxes from PC > Basic Transmission 4 Add the destination to the destination list. 1 Add this information to the [ Destination List ] by clicking on the [ Add to Destination List ] button. 2 T o change the recipient information of a destination that has been added to the [ Destination List ], select the destination to be changed and [...]

6-21 Sending Faxes from PC > Basic Transmission 5 Att ach a Cover Page. Click on the [ Cover Page ] t ab and plac e a check in the [ Attach Cover Page ] checkbox. 6 Select the Cover Page to be att ached. Select a Cover Page template f rom the [ Co ver Page T emplates ] list. 7 Check the content s of the Cover Page. 1 Click on the [ Preview ] but[...]

6-22 Sending Faxes from PC > Basic Transmission 2 Click on the [ Close ] butt on. 8 Edit the Message. 1 Click on the [ Edit Message ] button. 2 Enter the messag e to be added to the Co ver Page and click on the [ OK ] button. 9 Tr a n s m i t . Click on the [ Send ] button to begin the transmission. Item Description Message A maximum of 1,000 ch[...]

6-23 Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmissi on can be omitted. T emplate Selection Select the Cover Page template to be register ed in the Default Settings. The registration method is [...]

6-24 Sending Faxes from PC > Basic Transmission 4 Check the content s of the Cover Page. 1 Click on the [ Preview ] button. A preview of the curr ently selected template will be displayed. T o display a different template, use the drop- dow n menu at the top of the dialog box or click on the [ W ] or [ X ] button. The template display ma gnific [...]

6-25 Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be includ ed on the Cover Page. Creating New Cover Page T emplates Perform the following procedu re to create an original Cover Page template. 1 Open the Default Se ttings dialog box. Perform the Default Settings Dia l og Box[...]

6-26 Sending Faxes from PC > Basic Transmission 2 Enter the characters. From the Menu ba r , click on [ Insert ] and then [ T extbox ] a nd then position the textbox and enter the char acters. 3 Position the field box. From the Menu b ar's [ Insert ] menu, select the field box to be positioned. The following field boxe s can be used. Use th[...]

6-27 Sending Faxes from PC > Basic Transmission 4 Position the figures, textboxes, etc., to create a Cover Page. 5 From the Menu bar click on [ File ] and then [ Save As ], ente r the file name, and click on the [ Save ] button. 6 Close the [ Edit Cover Page ] screen. 7 The new template will be registered at th e top of the list and can now be s[...]

6-28 Sending Faxes from PC > Basic Transmission T ransmission Control Perform the following procedu re when you want to use your computer to ve rify the status of a fax transmission curren tly being processed, or to a ctually terminate that transmission. Once a fax transmis sion starts being processed, a T r ansmission Control icon will be displ[...]

7-1 7 Mana ging J obs This chapter explains the follo wing topics: V arious T ools for Checking T ransmission Results and Regi stration S t atus ........ ................ ................ ............... 7-2 Checking F A X Job History ..................... ................ ................ ................ ................ ................. .......[...]

7-2 Managing Jobs > Various Too ls for Checking Transmission Results and Registr ation Status V arious T ools for Checking T ransmission Result s and Registration S t atus Check the fax transmission results and re gistration status using the following tools. T ool Display Location Content s t o Check Timing of Check Reference Page F AX job histo[...]

7-3 Managing Jobs > Checking FAX Job History Checking F AX Job History Display the history of the latest 50 each of send and receipt resu lts on the display for checking . Displaying Job Log Screen 1 Display the screen. [ St at us/Job Cancel ] key > [ F AX Job Log ] > [ Outgoing F AX Log ] or [ Incoming F AX Log ] 2 Check 1 Select [ … ] [...]

7-4 Managing Jobs > Printing Admin istrative Reports (Resu lt Report Setting) Printing Administrative Report s (Result Report Setting) Y ou can print vario us administrative report s to check the result s of fax tran smission or the status of the functiona l setup. Send Result Report s Each time you send a fax, you ca n print a report to confirm[...]

7-5 Managing Jobs > Printing Admin istrative Reports (Resu lt Report Setting) Report for Job Canceled before Sending Print a send result report when the job is canceled b efore being sent. 1 Display the screen. [ System Menu/Counter ] key > [ Report ] > [ Result Report Setting ] > [ Send Result Report ] > [ Canceled before Sending ] [...]

7-6 Managing Jobs > Printing Admin istrative Reports (Resu lt Report Setting) F AX RX Result Reports Each time you receive a fax, you can pr int a report to confirm whether the fax was received successfully . 1 Display the screen. [ System Menu/Counter ] key > [ Report ] > [ Result Report Setting] > [ RX Result Report ] > [ FA X ] 2 [...]

7-7 Managing Jobs > Activity Report (Out going FAX Re port and Incoming FAX Report) Activity Report (Outgoing F AX Report and Incoming F AX Report) Activity reports are repo rts of both the se nt faxes and the re ceived faxes . Each re port lists the history of th e latest 50 sent or received fax dat a. When automatic printout is selected, a rep[...]

7-8 Managing Jobs > Status Page S t atus Page A status p age provide s informati on on a number of user setup s. F AX- related information includes the Local F AX Number , Local F AX Name, fax line setting, etc. Y ou can print it out as necessary . 1 Display the screen. [ System Menu/Counter ] key > [ Report ] > [ Report Print ] 2 Print [ [...]

7-9 Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting F AX Receipt Result by E-mail Fax receipt can als o be notified by e-mail in stead of checking the receipt result report. 1 Display the screen. [ System Menu/Counter ] key > [ Report ] > [ Result Report Setting ] > [ RX Result Report ] > [ RX Result Report T ype ] 2[...]

7-10 Managing Jobs > Confirmati on Screen of Destinations Confirmation Screen of Destinations When selecting [ On ] for Dest. Check before Send, the confirmation scr een of destina tions appears afte r pressing the [ Star t ] key . Machine’s Op eration Guide Follow the steps below to confirm the destinat ions. 1 Check all destinations. Select [...]

8-1 8 F ax Settings This chapter explains the follo wing topics: Default fax settings ............ ................. ................ ................ ................ ................ ............. .......... ............. ........... 8-2 Operation method . ................ .... ................ ................ ................ ................ .[...]

8-2 Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as fo llows: 1 Display the screen. Select the [ System Menu/Counter ] key . 2 Select a function. 3 Configure the function. Refer to System Me nu Setting s on the following p age and [...]

8-3 Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system men u are shown below . NOTE For settings other than fax settings, refer to the following: Machine’s Operation Guid e Item Description Reference Page Quick Setup Wizard Configures settings for the machine in a wizard format. — F AX Setup [...]

8-4 Fax Settings > Default fax settings Report Print reports to ch eck the mach ine settings and status. Default settings for printing the result reports can also be configured. Report Print Admin Report Settings Result Report Setting Item Description Stat us Pa ge A status p age provides information on a number of user setups. F AX-related info[...]

8-5 Fax Settings > Default fax settings Cassette/MP T ray Settings Select pap er size and media type for Cassette 1 to 4. Cassette1 (to 4) Multi Purpose T ray Common Settings Configures overall machine oper ation. Sound Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 4). IMPORT ANT :[...]

8-6 Fax Settings > Default fax settings Function Default s Display St atus/Log Function Key Usage FA X Settings related to the fax function can be configured. TX/RX Common Item Description F A X TX Resolution Select the de fault scanning resolution. Va l u e : 400×400 dpi Ultra Fine, 200×400dpi Super Fin e, 200×200dpi Fine, 200×100 dpi Norma[...]

8-7 Fax Settings > Default fax settings T ransmission Item Description Local F AX Name Register the local F AX name printed in the tr ansmit terminal identification (TTI) area. This item is included in the Quick Setup Wizard. Quick Setup Wizard (Fax Setup) (page 2-7) Local F AX ID Re gister the local F AX ID. This item is included in the Quick S[...]

8-8 Fax Settings > Default fax settings Reception Item Description Media T ype S pecify the paper type to be used for print output of the received fax. Va l u e : All Media T yp es, Plain, Rough, V ellum, Labels, Recycled, Bond, Cardstock, Color , Envelope, Thick, Coated, High Quality , Custom 1-8 Media T ype for Print Outp ut (page 4-7) Recepti[...]

8-9 Fax Settings > Default fax settings TX/RX Rest riction This function allows you to send or receiv e originals o nly when com munication re quirements are m et. T ransmission Restriction (p age 8-10) Forward Settings When you have rece ived a fax, you can forw ard the receive d image to other faxes a nd computers or sp ecify a number of copie[...]

8-10 Fax Settings > Transm ission Restriction T ransmission Restriction This function allo ws you to send or re ceive originals only when communication requ irements are met. Using this function can limit other parties with which you can communicate. S pecificall y , you must register communi cation requir ements (Permit F AX No./Perm it ID No.)[...]

8-11 Fax Settings > Transm ission Restriction Registering Permit F AX No. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Restriction ] > [ Permit No. List ] 2 Add a permit fax number . 1 Select [ + ]. 2 Use the numeric keys to enter Permit F AX No. Up to 20 digits can be ente red. 3 Select [ OK ]. 3 T o register [...]

8-12 Fax Settings > Transm ission Restriction Changing and Deleting Permit F AX No. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Restriction ] > [ Permit No. List ] 2 Change/Delete. Changing 1 Select [ … ] for Permit F AX No. you want to change, an d enter the new numbe r . 2 [ OK ] > [ Ye s ] The registra[...]

8-13 Fax Settings > Transm ission Restriction Registering Reject F AX No. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Restriction ] > [ Reject No. List ] 2 Add a Reject F AX No. 1 Select [ + ]. 2 Use the numeric keys to enter Reject F AX No. Up to 20 digits can be ente red. 3 Select [ OK ]. 3 T o register anot[...]

8-14 Fax Settings > Transm ission Restriction Changing and Deleting Reject F AX No. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Restriction ] > [ Reject No. List ] 2 Change/Delete. Changing 1 Select [ … ] for Reject F AX No. you want to change. 2 Enter the new nu mber . 3 [ OK ] > [ Ye s ] The registratio[...]

8-15 Fax Settings > Transm ission Restriction Registering Permit ID No. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Restriction ] > [ Permit ID List ] 2 Add a Permit ID No. 1 Select [ + ]. 2 Use [ + ]/[ - ] or the numeric keys to enter Permit ID No. (0000 to 9999). 3 Select [ OK ]. 3 T o register another Permi[...]

8-16 Fax Settings > Transm ission Restriction Changing and Deleting Permit ID No. 1 Display the screen. [ System Menu/Counter ] key > [ FA X ] > [ TX/RX Restriction ] > [ Permit ID List ] 2 Change/Delete. Changing 1 Select [ … ] for Permit ID No. you want to change. 2 Enter the new nu mber . 3 [ OK ] > [ Ye s ] The registration is [...]

8-17 Fax Settings > Transm ission Restriction Setting Send Restriction Restrict the othe r parties to which you send origin als only to the ones regi stered in Permit F AX No. and Permit ID No. as well as the ones registered in the Address Book. T o change the sen ding restrictio n, follow the steps below . 1 Display the screen. [ System Menu/Co[...]

8-18 Fax Settings > Unusable Time Unusable T ime This feature sets a time period during wh ich the machine will not print received faxes. 1 Display the screen. [ System Menu/Counter ] key > [ Date /Timer/Ene rgy Saver ] > [ Unusable T ime ] 2 Configure the function. Set the unusable time 1 [ On ] > [ Unusable T ime ] 2 Enter the st art [...]

8-19 Fax Settings > Account Ma nagement Account Management Account management is user man agement that specifies th e users who can use the mach ine and job accounting that controls the usage per accoun t. In user accounting, up to 100 users ca n be managed using User ID and Passwo rd. In job accou nting, the status o f fax use pe r account c an[...]

8-20 Fax Settings > Account Ma nagement Restriction of use func tion When you have enabled job accounting , you need to enter an Account ID when perfor ming the following operations. • Normal transmission • Delayed tra nsmission • Broadcast transmission • Sub address tr ansmission • Output from Sub address Box • Encrypted tr ansmissi[...]

9-1 9 T r oubleshooting This chapter explains the follo wing topics: Indicators During Sending/Receiv ing Operation .... ................ ................ ................ ................. ............ ............. .. 9-2 Responding to an Attention Indicator Flashes .... ... ................ ................ ................ ................. ...[...]

9-2 Troubleshooting > Indica tors Duri ng Sending/Receiving Operation Indicators During Sending/Receiving Operation The [ Processing ] and [ Memory ] indicators show the fax transmis sion status. •T h e [ Processing ] i ndicator bli nks durin g fax trans mission and re ception . •T h e [ Memory ] indicator blinks when source dat a is being s[...]

9-3 Troubleshooting > Prec autions When Turning Power OFF Precautions When T urning Power OFF T o power off the machine, pr ess the Power switch. Y ou can not automatically receive a fa x when the power switch is turned off. Make sure that the [ Processing ] indicator and the [ Memory ] indicator ar e off before tur ning off the powe r switch. N[...]

9-4 Troubleshooting > Me ssages Messages When an error occurs, the display may show one of the messages listed below . These will help you identify and correct the problem. NOTE When a transmissio n error occurs, a sent/ receipt result re port is produced. Check the error code shown in th e report and refer to the following: Error Code List (p a[...]

9-5 Troubleshootin g > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code d epending on th e communication speed setting. Error Code Possible Cause/Action Busy Failed to establish conne[...]

9-6 Troubleshootin g > Error Code List U01700 - U01720 Communi cation error occurred during high-speed transmission. Send again. If you still have trouble, reduce TX S tart S peed and send again. NOTE If the communication error occurs frequently , change the defau lt setting of TX S t art S peed in System Menu. U01721 Communication error occurre[...]

9-7 Troubleshootin g > Error Code List U05300 Reception was rejected by the recipien t because communication requirements are not met due to the reception restriction set on the recipient machin e. Check with the recipient. U14000 Reception to the Sub Address Box was stopped b ecause there is no more free space in the memory of this machine. Cre[...]

9-8 Troubleshooting > Tr oubleshooting T roubleshooting When a proble m occurs, f irst check the f ollowing. If th e problem pe rsists, contact your deal er or service representative. Symptom Checkpoint Corrective Action Reference Page Cannot send documen t. Is the modular cord connected correctly? Connect the modular cord correctly . ― Is Sen[...]

9-9 Troubleshooting > Tr oubleshooting Cannot pe rform memo ry forwarding usi ng a sub address. Is the rec ipient fax mach ine equipped with a sub address transmission feature? Sub address transmission cannot be performed unless the recipien t fax machine has a similar sub address transmission feature. ― Is the entered sub address identical to[...]

10-1 10 A ppendix This chapter explains the follo wing topics: Character Entry Method ............... ................ ................ ................. ................ ................ ........ .............. ............. 10-2 S pecifications ..................... ................. ................ ................ ................ ............[...]

10-2 Appendix > Character Entry Method Character Entry Method T o enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below . Entry Screens Lower-case Letter Entry Screen NOTE QWERTY , QWERTZ and AZERTY ar e keyboard layouts th e same as a PC keyboard are available. If ne cessary , change [...]

10-3 Appendix > Character Entry Method Upper-case Letter Entry Screen Number/Symbol Entry Screen No. Display/ Key Description 13 [ S ]/[ T ] T o enter a number or symbol not shown in the keyboard, select the cursor key and scroll the screen to vie w other numbers or symbols to enter . Input: Limit: < Back Next > Cancel AB Del. 2 32 ABC A/ [...]

10-4 Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘L ist A-1’ for an example. 1 Enter 'List', (sp ace). T o shift from lower case to upper case letters, select [ a/ A ]. T o shift from upper case to lower case letters, select [ A/a ]. 2 Enter 'A-1'. T o enter numbers or symbols, se[...]

10-5 Appendix > Specifications S pecifications F AX function IMPORT ANT Specif ications are subject to cha nge without notice. Item Description Compatibility Super G3 Communication Line Subscriber telephone lin e T ransmission T ime Less than 3 second s (33600 bps, JBIG , ITU-T A4-R #1 chart) T ransmission S peed 33600/31200/28800/26 400/24000/2[...]

10-6 Appendix > Specifications Network F AX functions Item Description Hardware IBM PC-A T compatible computer Interface 10BASE-T , 100BASE- TX, 1000BASE-T Operating system Windows XP , Windows Server 2003/2008/2 012, Windows Vist a and Windows 7 /8 T ransmission Resolution Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 × 200dpi)[...]

10-7 Appendix > Menu Map Menu Map Add Dest. (page 3-7 ) Address Book (page 3-9 ) Ext. Address Book (refer to Command Center RX User Guide ) One T ouch Key (p age 3-10 ) Functions Quiet Mode (page 3-16 ) Original Size (page 3-16 ) Original Orientation (page 3-16 ) Duplex (page 3-16 ) F AX TX Resolution (p age 3-17 ) Density (page 3-17 ) Original [...]

10-8 Appendix > Menu Map F AX Job Log Outgoing F AX Log (page 7-3 ) Incoming F AX Log (page 7-3 ) Outgoing F AX Report (p age 7-7 ) Incoming F AX Report (page 7-7 ) Scanner (refer to the machine’ s Operation Guide ) Printer (refer to the machine’ s Operation Guide ) F AX Line Off (page 3-5 ) Manual RX (page 4-4 ) T oner S tatus (refer to the[...]

10-9 Appendix > Menu Map Report (page 8-4 ) Report Print (p age 8-4 ) S tatus Page (page 7-8 ) Font List (refer to the machine’s Operation Guide ) Network S t atus (refer to the machine’ s Operation Guide ) Service S t atus (refer to the machine’s Operation Guide ) Accounting Report (refer to the machine’s Operation Guide ) Sub Address B[...]

10-10 Appendix > Menu Map Common Settings Default Screen (refer to the machine’s Operation Gui de ) Sound (page 8-5 ) Buzzer (refer to the machine’s Operation Guide ) F AX S peaker V olume (page 8-5 ) F AX Monitor V olume (page 8-5 ) Original Settings (refer to the machine’s Operation Gui de ) Paper Settings (refer to the machine’s Opera[...]

10-11 Appendix > Menu Map F AX (p age 8-6 )T X / R X C o m m o n (page 8-6 ) Encryption Key Registration (page 5-21 ) F AX Remote Diagnosis (p age 8-6 ) T ransmission (page 8-7 ) Local F AX Name (p age 8-7 ) Local F AX ID (p age 8-7 ) Local F AX Number (p age 8-7 ) TTI (page 8-7 ) Account Name Use (page 8-7 ) Dialing Mode(Inch version only) (pag[...]

10-12 Appendix > Menu Map Date/T imer/Energy Saver Date/T ime (page 2-9 ) Date Format (refer to t he machine’s Operation Guide ) T ime Zone (page 2-9 ) Auto Panel Reset (refer to the machine’s Operation Guide ) Panel Reset T imer (refer to the machine’s Operation Guide ) Sleep Level (Except for Eur ope) (refer to the machine’s Operat ion[...]

10-13 Appendix > Received FAX Sizes an d Paper Priority (Metric Model) Received F AX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orienta tion, the machine automatically chooses the printing paper acco rding to the following priority . Received F AX Size Priority A5 A4 Foli o A4 [...]

10-14 Appendix > Received FAX Sizes an d Paper Priority (Inch Model) Received F AX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orienta tion, the machine automatically chooses the printing paper acco rding to the following priority . Received F AX Size Priority St ateme nt Letter L[...]

Index-1 Index Numerics 2 in 1 Print 4-6 , 8-8 A Account Management 8-19 Account Name Use 8-7 Address Book 2-11 , 3-9 Adding a contact 2-11 Adding a Group 2-13 Change/Dele tion 2-14 Printing Address List 2-16 Search 3-9 Select a Destination 3-9 B Batch Print 4-6 , 8-8 Batch Transmission Function 3- 20 Broadcast Transmission 3-11 C Cancel Cancelling [...]

Index-2 L Local FAX ID 2-7 , 8-7 Local FAX Name 2-7 , 8-7 Local FAX Number 2-7 , 8-7 M Machine (Names ) 2-2 Manual Reception 4-4 , 5-33 Manual Send 3-19 , 5-32 Media Type for Print Output 4-7 , 8-8 Memory Reception 4-3 Memory Transmission 3-2 Cancel 3-5 Menu Map 10- 7 Messages 9-4 N Network FAX Basic Transmission 6-7 Flow of Receiving 6-2 Flow of S[...]

Index-3 T Telephone Line 2-7 , 8-7 Time 2-9 Touch Panel 2-5 Transm ission Re strict ion 8-10 Communication Establishing Requir ements 8-10 Permit FAX No. 8-11 Permit ID No. 8-15 Prerequisites 8-10 Reception Rejectio n Requirem ents 8-11 Reception Restriction Setting 8-17 Reject FAX No. 8-13 Send Restriction Setting 8-17 Unknown Num ber Reception 8-[...]

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KYOCERA Docu ment Solutions Inc. – 2- 28, 1-Chome – T amat su ku ri – Chuo-Ku Osaka 540-8585 – Japan – www . ky oceradocumentso lutions.com 2 PC KDEN EN 5 00 First edition 201 5 . 0 3[...]