Kyocera FS-3040MFP manual

OPERATION GUIDE F S - 1 1 0 0 F S - 1 3 0 0 D 870CKGB20008 *870CKGB20008* FS-3040MFP/FS-3 1 40MFP[...]

Introduction Thank you for your purchas e of FS-3040MFP/FS-3140M FP. This Operation Guide is intended to he lp you operate the machine correctly, perform rou tine mainte nance an d take a simple troubleshootin g action as necessary, so that you can always use the machine in good condition. Please read this Operation Guide before you start using the[...]

i Safety Conventions in This Guide The section s of this gu ide and pa rts of the machine m arked with symbols are safety warnin gs meant t o protec t the user, other indi viduals and sur rounding objects, and ensu re correct an d safe usage of the mach ine. The symbols and their meanings are indi cated below. Symbols The U symbol indicates that th[...]

ii Contents Content s Quick Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v Menu Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii Environment . . . . . . . . . . . . [...]

iii Contents 5 Sending Functions Original Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 Sending Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-3 Zoom . . . . . . . . . . .[...]

iv Contents Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 0-12 1 1 Management User Login Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1-2 Job Accounting . . . . . . . . . . . . . . . .[...]

v Quick Guide T o make copies T o print Simply pres s the Start key to make copies. You can also fi ne tune th e copy settings by changi ng the paper size, adjusting the de nsity, etc. You can print via a network or print a PDF file directly from USB memory. Be sure to read Legal and Safety Information before using this machine. Administrator tasks[...]

vi T o send document s You can send scanned images via a network. Or, you can also store scanned images in USB memory. Administrator tasks It sends. Connecting Cables Network Setup (LAN Cable Connection) Place the originals on the platen Plug the USB memory *1: If the destination is not stored in the address book, you can send by entering the addre[...]

vii T o send a F AX(F AX functions a vailable only in FS-3140MFP .) As well as sending a FAX via the teleph one lin es, you ca n also send a FAX via a network. NOTE: For more information on setting up and sending a F AX, refer to the F AX Operation Guide . Administrator tasks It faxes. F AX directly from a computer Send a F AX Connect the modular c[...]

viii Menu Map Copy key Function Menu key Paper Selection ...page 4- 3 Collate ...pag e 3-15 Duplex ...pag e 3-12 Zoom ...page 3- 10 Combine ...pag e 4-9 Original Size ...page 4- 2 Orig.Orientation ...pag e 4-6 Original Image ...page 3- 9 Density ...pag e 3-8 EcoPrint ...pag e 4-8 Continuous Scan ...page 4- 13 File Name Entry ...page 4-16 JobFinish [...]

ix Send key (Continued from previous page ) Function Menu key (Continued from previous pag e) Duplex ...pag e 5-7 FTP Encrypted TX ...page 5- 23 File Separation ...page 5-24 Document Box key USB Memory ...page 6-2 Document Box key (When printing from USB memory) Function Menu key Collate ...page 3-1 5 Paper Selection ...page 4-3 Duplex ...page 3-12[...]

x St atus/Job Cancel key Print Job Status ...page 7-2 Send Job Status ...page 7-2 Store Job Status ...page 7-2 Scheduled Job ...page 7-8 Print Job Log ...page 7-8 Send Job Log ...page 7-8 Store Job Log ...page 7-8 Scanner ...page 7-19 Printer ...page 7-19 FAX ...page 7-19 Toner Status ...page 3-30 Paper Status ...page 3-30 USB Memory ...page 7-20 S[...]

xi System Menu/ Counter ke y (Continued from previous page ) (Continued on next page) Counter ...page 1 1-37 System Network Setting TCP/IP Settings TCP/IP ...page 8-1 18 IPv4 Setting ...page 8-1 18 IPv6 Setting ...page 8-127 Protocol Detail ...page 8-133 NetWare ...page 8-128 AppleTalk ...page 8-129 WSD-SCAN ...page 8-130 WSD-PRINT ...page 8-131 IP[...]

xii System Menu/ Counter ke y (Continued from previous page ) (Continued on next page) User Property — Common Settings (Continued on next page) Language ...page 8-3 Default Screen ...page 8-5 Sound Buzzer ...page 8-6 FAX Speaker ...page 8-6 FAX Monitor ...page 8-6 Display Bright. ...page 8-7 Orig./Paper Set. Custom Orig.Size ...page 8-7 Def. Orig[...]

xiii System Menu/ Counter ke y (Continued from previous page ) (Continued on next page) Common Settings (Continued from previous page) Function Default Color Selection ...page 8-42 Scan Resolution ...page 8-43 FAX Resolution ...Refer to the FA X Operation Gui de Original Image ...page 8-44 Density ...page 8-45 Zoom ...page 8-46 Collate ...page 8-47[...]

xiv System Menu/ Counter ke y (Continued from previous page ) Printer Emulation Set. ...page 8-73 EcoPrint ...page 8-76 Override A4/LTR ...page 8-77 Duplex ...page 8-78 Copies ...page 8-79 Orientation ...page 8-80 FormFeed TimeOut ...page 8-81 LF Action ...page 8-81 CR Action ...page 8-82 Paper Feed Mode ...page 8-83 Send Select Key Set. ...page 8-[...]

xv Environment The service environmental conditio ns are as follows: • T emperature : 50 to 90.5 °F (10 to 32.5 °C) • Humidity: 15 to 80 % However, ad verse environmenta l conditions may affect th e image quality. Avoid the following location s when selecting a site for the mach ine. • Avo id locations near a window or with exposure to dire[...]

xvi Other precautions Return the exhau sted toner contain er and waste toner box to your dealer or service re presentative. The collected toner container and waste toner box will be recycled or dispose d in accordance with the relevant regulatio ns. Store the machine while avoiding exposure to direct sunlight. Store the machine in a place where the[...]

xvii SAFETY OF LASER BEAM (USA) 1. Safety of laser beam This machine has been cert ified by the manufacturer to Class 1 level under the radia tion performance standards establishe d by the U.S.DHHS (Department of Health and Human Servic es) in 1968. This indicates that the product is safe to use during normal oper ation and maintenance. The la ser [...]

xviii Safety Instructions Regarding th e Disconnection of Power (USA ) Caution: The power plug is the main isolation device! Other s witches on the equipment are only functional switches and are not suitable for isolating the equipment from the power sour ce. Attention : Le débrancheme nt de la fiche secteur est le seul moyen de mettre l’ap pare[...]

xix W arranty (USA) FS-3040MFP/FS-3140MFP MUL TIFUNCTIONAL PRODUCT LIMITED W ARRANTY Kyocera Mita America, Inc. and Kyocera Mita Canada , Ltd. (both referred to as “Kyocera”) warra nt the Customer’s new Multifunctional Product (ref erred to as “MFP”), and th e new accessor ies installed with the initial in stallation of the M FP, against [...]

xx Laser Safety (Europe) Laser radiation could be hazardo us to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed with in the protective housing and exte rn al cover. In the normal operation of the product by user, no radiation can leak from the mach ine. This machine is classified as Class 1 laser [...]

xxi Legal and Safety Information Please read this information befor e using your machine. This chapt er provides information on the following topics. • Legal Information...... .................................................... xxii • Regarding T rade Names ............. .............. ............ ....... xxii • Energy Saving Control Functi[...]

xxii Legal Information Copying or other reproduction of all or part of this guide without the prior writte n consen t of Kyocer a Mita Corporation is prohibited. Regarding T rade Names • PRESCRIBE and ECOSYS are trademarks of Ky ocera Corporation. • KPDL is a trademark of Kyocera Corpor ation. • Microsoft, MS-DOS, Windo ws, Windows NT and Int[...]

xxiii GPL Firmware of this machine is using in part the GPL applied c o des (www.fsf.org/copyleft/ gpl.html). Please access “http://www.kyoceramita .com /gpl” for mo re informa tion on ho w to make G PL applied codes availa ble. Open SSLeay License Copyright (c) 1998- 2006 The OpenSSL Project. All right s reserved. Redistribution an d use in so[...]

xxiv Original SSLeay License Copyright (C) 1995-1 998 Eric Y oung (eay@c rypt sof t.com) All right s reserved. This package is an SSL impl ementation written by Eric Young (eay@cry ptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for co mmercial and no n-commer cial use as long as the following c[...]

xxv Monotype Imaging License Agreement 1 Sof tware sh all mean the digit ally encoded, machine readab le , scalable outline data as encoded in a special format as well as th e UFST Software. 2 Y o u agree to accept a non-exclusive license to use the Sof tware to reproduce and display weigh ts, styles and versions of letters, numerals, characters an[...]

xxvi Energy Saving Control Function The device comes equippe d with a Low Power Mode where energy consumption is re duced after a certain amount of time elapses since the device was la st used, as well as a Sleep Mode where printer and fax func tions remain in a waiting state but power consumption is still reduced to a minimum when there is no acti[...]

xxvii About this Operation Guide This Operat ion Guide contains th e following ch apters. Chapter 1 - Part Names Identifies machine parts and oper ation panel keys. Chapter 2 - Preparatio n before Use Explains adding paper, pla cing original s, connecting the machine, and nece ss ary configurations before first use. Chapter 3 - Basic Operation Desc[...]

xxviii Conventions in This Guide The following conventions are used depe nd ing on the nature of the description . Convention Descript ion Example Bold Indicates the operation p anel keys or a computer screen. Press the Start key . [Regular] Indicates a selectio n item on the Message Display . Select [System]. Italic Indicates a me ssage displayed [...]

1-1 1P a r t N a m e s This chapter identifies the ma chine parts and operation panel keys. • Operation Panel .......... .......................................... ....... 1-2 • Machine ............. ................................. ................ .......... 1-4[...]

Part Names 1-2 Operation Panel Blinks whil e data is transmitted. Message Display . Check what is shown here while operating the machine. Blinks during printing operation. Selects the menu displayed at the lower left in the Message Display . Selects the menu displayed at the lower right in the Message Display . Switches between on-hook and off-hook[...]

1 Part Names 1-3 Lit when the machine's main power is on. Used to register or recall programs. Ends operation (logs out) on the Administration screen. Puts the machine to sleep or wakes it up. Cancels the printing job in progress. Resets settings and displays the basic screen. S tarts copying and scanning operations and processing for setting [...]

Part Names 1-4 Machine 1 Platen 2 Original Size Indicato r Plate 3 Operation Panel 4 T op Cover 5 Front Cover 6 Lock Lever 7 T oner Cont ainer 1 2 3 4 5 6 7[...]

1 Part Names 1-5 8 Document Processo r 9 T op T ray 10 Paper Stopper 11 Paper Guides 12 Cassette 13 Paper Widt h Guides 14 MP (Multi-Purpose) T ray 15 MP T ray Extension 8 9 10 11 12 13 13 14 15[...]

Part Names 1-6 16 T op cover 17 Original width guides 18 Original table 19 Original eject table 20 Original stopper 21 Opening handle 22 USB Interfa ce Connecto r 23 Network Interface Connector 24 LINE Connector 25 TEL Connector 26 Rear Unit 27 Main Power Switch 28 Power Cord Connector 16 17 18 19 20 21 22 23 24 25 26 27 28[...]

2-1 2 Prep aration before Use This chapter explains the preparat ions before using this equipment fo r the first time as well as the procedures for loadi ng papers and originals. • Check bundled items ..... ............................ ............ ....... 2-2 • Determining the Connection Method and Prep aring Cables .2 - 3 • Connecting Cable[...]

Preparation before Use 2-2 Check bundled items Check that the following items have been bundled. • Quick Installation Guide •S a f e t y G u i d e • Safety Guid e (FS-3040 MFP/FS-3 140MFP) • CD-ROM (Product Library) • CD-ROM (TW AIN compatible application) Document s Cont ained in the Included CD-ROM The follow ing docume nts are con tain[...]

2 Preparation before Use 2-3 Determining the Connection M ethod and Prep aring Cables Check the method to connect the equ ipment to a PC or netw ork, and pr epare the necessary c ables. Connection Example Determine the me thod to connect the equipment to a PC or network by referring to the illustration below. Connecting a scanner to y our PC networ[...]

Preparation before Use 2-4 Prep aring Necessary Cables The following interfaces are available to co nnect the equipment to a PC. Prepare the ne cessary cables according to the interface you use. A vailable St andard Interfaces Function Interface Necessary Cable Printer/Scanner /Network F AX * * Network F AX and F AX functions avai lable only in FS-[...]

2 Preparation before Use 2-5 Connecting Cables Follow the steps below to connect cables to the machine. 1 Turn the main power switch off (O). 2 Connect the machine to the PC or your network device. When using the network interface, r emove the cap. When connecting the network cable, c onfigure the network. For deta ils, refer to Network Setup (LAN [...]

Preparation before Use 2-6 Power On/Off Power On When the main power indicator is lit... Press the Power key. When the main power indicator is off... Turn the main power switch on. IMPORTANT: When turning off the main power swit ch, do not tur n on the main po wer switch again immediat ely. Wait more than 5 second s, and then turn on th e main po w[...]

2 Preparation before Use 2-7 Power Off Before turning off the main power switch, press the Power key on the operation panel to off. Make sure that the memory indicator is off before turn ing off the main power switch. In case of not using the machine for a extended period of time CAUTION: If this machine will be left unused fo r an extended period [...]

Preparation before Use 2-8 Auto Low Power Mode Auto Low Power Mode automatically switches the mach ine into Low Power Mode if left idle for 2 minutes. Sleep and Auto Sleep Sleep To enter Sleep, press the Power key. Message Display and all indicators on the operatio n panel will go out to save a maximum amou nt of power except the Ma in Power indica[...]

2 Preparation before Use 2-9 Switching the Language for Display [Language] Select the language displayed on the Message Display. Use the procedure below to select the lan guage. 1 Turn on the main power switch. 2 Press the System Menu/Counter key on the main unit operation p anel. When you are performi ng user manage ment and have not logged in, a [...]

Preparation before Use 2-10 6 Press the OK key . Language appea rs. 7 Press the U or V key to select the desired language an d then pre ss the OK ke y . Completed. is disp layed and the screen returns to the Common Settings menu. Language: a b ****************** *** 2 Deutsch 3 Français 1 *English[...]

2 Preparation before Use 2-11 Setting Date and Time Follow the steps below to set the local date a nd time at the pl ace of installation. When you send an E-mail using the transmis sion function, the date and time as set here will be printed in the header of the E-mail message. Set the date, time and time diff erence from GMT of the region wh ere t[...]

Preparation before Use 2-12 8 Press the OK key . T ime Zone appears. 9 Press the U or V key to select your regio n and then press the OK key . Completed. is disp layed and the screen returns to the Date Setting menu. 10 Press the U or V key to select [Summer T ime]. 11 Press the OK key . Summer T ime appears. 12 Press the U or V key to select [On] [...]

2 Preparation before Use 2-13 16 Press the Y or Z key to move the cursor position, press the U or V key to enter hours, minutes an d seconds, and then press the OK key . Completed. is disp layed and the screen returns to the Date Setting menu. 17 Press the U or V key to select [Date Format]. 18 Press the OK key . Date Format appears. 19 Press the U[...]

Preparation before Use 2-14 Network Setup (LAN Cable Connection) The machine is eq uipped with network in terface, which is compatible with netw ork protocols such as TCP/IP (IPv4), TCP/IP (IPv6), IPX/SPX, NetBEUI, IPSe c, and AppleTalk. It enables network printing on the Windows, Macintosh, UNIX, NetWar e and othe r platfor ms. The table below sho[...]

2 Preparation before Use 2-15 NOTE: After all network related settings hav e been done, turn th e machine OFF and ON again. This is mandatory to make the settings ef fective! NetW are On/Off Frame T ype AppleT alk On/Off WSD-SCAN On/Off WSD-PRINT On/Of f IPSec IPSec On/Off Rule Setting On/Of f Secure Protocol SSL On/Off IPP Security IPP/IPP over SS[...]

Preparation before Use 2-16 Inst alling Sof tware Ensure the printer is plugge d in and connected to the PC before installing the p rinter driver from the CD-ROM. Inst alling the Sof tware in Windows If you are connecting this printe r to a Windows PC, follow the next steps to install the printer driver. The example shows you how to co nnect your p[...]

2 Preparation before Use 2-17 The software install wizard start s up. From this point, the procedure differs dep ending on your version of Windows an d your connection method. Proceed to the correct procedure for your connection type. • Express Mode • Custo m Mode Express Mode In Express Mode, the installer automatically detects the pr inter wh[...]

Preparation before Use 2-18 NOTE: If the Found Ne w Hardware Wizard appears, click Ca ncel . If a hardwa re installation warning message appear , click Continue . 3 Y o u can customize the pr int system name in the insta llation settings window . This will be the name displayed in the Printer window and in the printer list s displayed in applicat i[...]

2 Preparation before Use 2-19 Custom Mode Use Custom Mode if you want to specify the printe r port and s elect the so ftware to be installed. For example, if you do not want fonts installed on your co mputer to be replaced, select Custom Mode and deselect the Font s checkbox in the utility tab. 1 Select Custom Mode . 2 Following the instructions in[...]

Preparation before Use 2-20 4 Double-click either OS X 10.2 and 10.3 Only , OS X 10.4 Only or OS X 10.5 or higher depending on your Mac OS version. 5 Double-click Kyocera OS X x.x . 6 The printer driver inst allation program st arts up. 7 Choose Sele ct Destination , Inst allation T ype and then install the printer driver as directed by the instruc[...]

2 Preparation before Use 2-21 NOTE: In addition to Easy Inst all , the Inst allation T ype options include Custom Inst all , which allows you to specify the component s to be installed. IMPORTANT: In the Auth enticate screen, enter the name an d password used to log in to the operating system. This completes the printer driver insta llation. Next, [...]

Preparation before Use 2-22 NOTE: AppleT alk icon is not displayed on Mac OS X 10 .6. For a Bonjour connection, click the de fault icon and select the printer for which Bonjou r appears in Connection. 11 Select the installed pr inter driver and click Add .[...]

2 Preparation before Use 2-23 12 Select the options availabl e for the printer and click Continue . 13 The selected printer is added . This completes the printer setu p procedure. Uninst alling Sof tware (Windows PC) The softw are can be uninstalled (removed) using the CD -ROM (P roduct Libr ary) supplied with the printer. IMPORTANT: On Macintosh c[...]

Preparation before Use 2-24 5 Click Uninst all . NOTE: When KMnet V iewer is installed, separa te uninsta llers are launched for this application. Procee d with the uninstallation step s for this application as directed by the on-screen instru ctio n s. The unins taller starts. 6 When Uninstall complete scr een appears, click Finish . 7 If Restart [...]

2 Preparation before Use 2-25 4 Click T next to the Model field and select this machine from the list. 5 Click User Authentication Settings . If user login administratio n is invalid, go to S tep 7. 6 Select the checkbox beside Authen tication, enter Login User Name (up to 64 ch aracters) and Password (up to 64 characters) and then click OK . 7 Cli[...]

Preparation before Use 2-26 Setting the WIA Driver (Windows Vi st a™, Windows® Server 2008 and W indows 7) Register this machine to the WIA Driver . NOTE: The following is not necessary to register when usin g the machine possesses an IP address or host na me that you have specified during inst allation of WIA Driver . 1 Click Start , Control Pa[...]

2 Preparation before Use 2-27 5 Click Close . The machine is registered to the PC.[...]

Preparation before Use 2-28 COMMAND CENTER (Settings for E-mail) COMMAND CENTER is a tool used for tasks such as verifyin g the operating statu s of the machine and chan ging the settings f or security , network prin ting, E -ma il transmission and advanced networking. NOTE: Here, information on the F AX settings has been omitted. For more informat[...]

2 Preparation before Use 2-29 Sending E-mail Specifying the SMTP settings allows you to send images loaded onto this machine as E-mail attachments. To use this function, this machine must be conn ected to a mail ser ver using th e SMTP pr otocol. Before sending images load ed onto this machine as E-mail attachments, check the fo llowing: • The ne[...]

Preparation before Use 2-30 2 Enter the correct settings in each field. The settin gs to be sp ecified in the SMTP setting s screen are shown b elow . 3 Click Submit. Item Descripti on SMTP Protocol Enables or d isables SMTP protocol. T o use E-mail, this protocol must be enabled. SMTP Port Number Set the SMTP Port Number or use the SMTP defau lt p[...]

2 Preparation before Use 2-31 Sharing PC Folder To use Scan to SMB (PC) function, a "shared folder" must be set up with the destination comp uter to receive data. IMPORTANT: To use Scan to SMB (PC) function, the mach in e must be connected to a TCP/IP network. The next section explains how to send data to a domain controlled computer. Con[...]

Preparation before Use 2-32 2 Right-click the "scannerda ta" folder and selec t Sharing and Security .... The scannerdat a Properties dialog box appears. 3 Select Share this folder . 4 Click Permissions . The Permissions for scannerda t a dialog box appears. 5 Select the group or user to whom you want to grant permissions for the share d [...]

2 Preparation before Use 2-33 11 Click OK to close the Properties dial og box. Specify ing Destination Check the computer information req uired to enter on the to uch panel when sending a file. The informa tion you require to check u sing the c omputer is: • Entry for Host Name • Entry for Path • Entry for Login User Name Checking the Entry f[...]

Preparation before Use 2-34 Checking the En try for Path Check the share name for the shared folder to which data is sent. 1 Click Search in the Start menu. Th e Search Result p age opens. 2 Search the destination computer to which the file is sent. In the Search Comp anion , click Printers , Computers , or people , and then click A computer on the[...]

2 Preparation before Use 2-35 Loading Paper Paper can be loaded stand ardly in the cassette and the mult i purpose tray. A paper feeder is also availa ble as an option (refer to Optional Equipm ent on Appendix-2 ). Before Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the followin g [...]

Preparation before Use 2-36 Loading Paper in the Cassettes The standard cassette will each hold plai n paper, recycled paper or color paper. The standard cassette holds up to 50 0 sheets of A4 or smaller plain paper (80 g/m 2 ). The following paper sizes are supported: Legal, Oficio II, Le tte r, Executive, Statement, A4, B5, A5, A6, Folio, and 16K[...]

2 Preparation before Use 2-37 3 Pull the release lever on the left side guide and slid e to the desired paper size. 4 If you are going to set paper that is longer than A4, pull out the extension cassettes pushing the lock lever one by one and adjust them to the desired p aper size. 5 Pull the release lever a nd slide the p aper stopper to the desir[...]

Preparation before Use 2-38 NOTE: Do not load more paper t han will fit under the load limits o n the paper gu ides. The cassette holds up to 500 sheet s of A4 or smaller plain paper (80 g/m 2 ). 7 Set the stack of paper so that it is under the clips as shown. 8 Insert th e cassette into the sl ot in the printer . Push it straight in as far as it w[...]

2 Preparation before Use 2-39 Loading Paper in the Multi Purpose T ray The multi purpose tray will hold up to 100 sh eets of A4 or smalle r plain paper (80 g/m 2 ). The multi purpose tray accepts paper size s from A4 to A6 and Hagaki and from Legal to Statement-R, and 16K. Be sure to use the multi purpose tray when you print on any special paper. I[...]

Preparation before Use 2-40 4 Align the paper with the paper guid es and inse rt as far as it will go. NOTE: If the paper is c onsidera bly curled in one directio n, for example, if the paper is already printed on on e side, try to roll the p aper in the opp osite dire ction to counteract the curl. Printed sheets will then come out flat. When loadi[...]

2 Preparation before Use 2-41 Loading Envelopes 5 envelope may be loaded in the multi pur pose tray. Acceptable envelope sizes are as follows. To print on envelopes, press the button s in the rear unit to change to envelope mode . 1 Open the rear unit. 2 Press the two envelope buttons (green ) to change the paper fe ed mode to envelope mode. CAUTIO[...]

Preparation before Use 2-42 3 Close the rear unit. 4 Follow the steps of Loading Paper in the Multi Purp ose T ray on page 2-39 . NOTE: When pr inting on pla in paper , pr ess the two envelope buttons (gre en) to change the p aper feed mode to plain paper mode. IMPORTANT: How to load envelopes (orienta tion and facing) will differ depending on th e[...]

2 Preparation before Use 2-43 Specifying Paper Size and Media The default paper size setting for cassette, for multi pur pose tr ay and fo r the optional pap er feeder (casse ttes 2 to 4) is [Letter], and the default media type setting is [Plain]. To fix the type of paper to be used in cassettes, specify th e paper size and media type set ting. (Re[...]

Preparation before Use 2-44 3 Press the OK key . The Common Settings menu appears. 4 Press the U or V key to select [Orig./Paper Set.]. 5 Press the OK key . The Orig./Paper Set. menu ap pears. 6 Press the U or V key to select from [Cassette 1 Set.] to [Cassette 4 Set.]. NOTE: [Cassette 2], [Cassett e 3] and [Casset te 4] are shown when the optional[...]

2 Preparation before Use 2-45 11 Press the U or V key to select [Cassette 1 T ype]. 12 Press the OK key . Cassette 1 T ype appears. 13 Press the U or V key to select the desired paper type and then press the OK key . Completed. is disp layed and the screen returns to the Cassette 1 Set. menu. Specifying Pape r Size and Media T ype for the Multi Pur[...]

Preparation before Use 2-46 NOTE: If using the FS-3 140MFP and the multi purp ose tray is used to print a received F AX, the available media types are as shown below . Plain , Recycled , Bond , Color , High Quality and Rough 1 Press the System Menu/Counter key on the main unit operation panel. When you are performi ng user manage ment and have not [...]

2 Preparation before Use 2-47 9 Press the OK key . MP T ray Size appears. 10 Press the U or V key to select the desired paper size and then press the OK key . Completed. is disp layed and the screen returns to the MP T ray Set. menu. 11 Press the U or V key to select [MP T ray T ype]. 12 Press the OK key . MP T ray T ype appears. 13 Press the U or [...]

Preparation before Use 2-48 Loading Originals Follow the steps below to load originals for copying, sending or storin g. Placing Original s on the Platen You may place books or maga zines on the platen in addition to ordi nary sheet originals. 1 Open the document pr ocessor. NOTE: Before opening the documen t processor , be sure that there are no o[...]

2 Preparation before Use 2-49 Loading Originals in th e Document Processor The document processor au tomatically scans each sheet of mu ltiple originals. Both side s of two-sided originals are scanned. Originals Supported by the Docume nt Processor The document processor supp orts the following types of origin als. Originals Not Supported by the Do[...]

Preparation before Use 2-50 2 Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. IMPORTANT: Confirm that the original width guides exactly fit the originals. If there is a ga p, readjust the origina l width guides. The gap may c[...]

3-1 3 Basic Operation This chapter explains th e following operations. • Login/Logout................ .......................................... ....... 3-2 • One-T ouch Keys and Program Keys ................ ............ 3-3 • Message Display ......... .......................................... ....... 3-6 • Copying .................... ..[...]

3-2 Basic Operation Login/Logout If user login administration is enabled, it is necessary to ente r the login user name and password to use the machine. NOTE: Y ou will be unable to log in if you forget your login us er name or login password. In this event, log in with administrator privileges an d change your login user n ame or login passwor d. [...]

3 3-3 Basic Operation One-T ouch Keys and Program Keys The one-touch keys and program ke ys on the operation panel are de scribed below. One-T ouch Key Register destinations to one-tou ch keys, and you can enter the desired dest ination by pressin g the applicable one- touch key. For registerin g a destinat ion to a one-touch key, ref er to Adding [...]

3-4 Basic Operation ID Card Copy is printed on the Program 1 k e y. W h e n t h e functio ns are de leted by ov erwriti ng Program 1 key , seal the label supplied with the machine and write the function name in it. Registering Settings After making settings, press and hold the one of the Program 1 to 4 keys where you want to reg ister the settings [...]

3 3-5 Basic Operation ID Card Copy The procedure for using ID Car d copying is explained below. 1 Press the Copy key when the Copy key/ind icator is off. NOTE: If the Message Display is turned of f, press the Power key and wait for the machine to warm up. 2 Place the original on the platen . Put the scanning s ide facedown in the center of S tateme[...]

3-6 Basic Operation Message Display The following examples explain the me ssages and icons used on the me ssage display. Reference number Meaning 1 Indicates the current st atus of the machin e. Also displays the title of the current menu whenever the operatio n panel is being used. 2 Displays an icon that indicates the curr ent ly selected source [...]

3 3-7 Basic Operation Copying Follow the steps as below for basic copying. 1 Press the Copy key when the Copy key/ind icator is off. NOTE: If the Message Display is turned of f, press the Power key and wait for the machine to warm up. 2 Place the originals on the platen or in th e document processor . NOTE: For loading ins tructions, re fer to Load[...]

3-8 Basic Operation 6 Remove the finished copies from the top tray . Adjusting Density Use this procedure to adjust the density when copyin g. NOTE: Y ou may choose Auto mode as the defaul t setting (refer to Dens ity on page 8-45 ). The proced ure for adjusting th e density of copie s is explained below . 1 Press the Function Me nu key. Function M[...]

3 3-9 Basic Operation Selecting Image Quality Select image quality suited to the type of original. The table below shows the quality options. The procedure for selecting th e quality of copies is explained below. 1 Press the Function Me nu key. Function Menu appears. 2 Press the U or V key to select [Original Image]. 3 Press the OK key . Original I[...]

3-10 Basic Operation Zoom Copying Adjust the magnification to reduce or enla rge the orig inal image. The following zoom options are available . Auto Zoom Automatically redu ces or enlarge s the original image suitably to the selected paper size. Zoom Entry Manually reduces or enlarges the original image in 1% increments between 25% and 400%. St an[...]

3 3-11 Basic Operation The procedure for using zoom copyin g is explained be low. 1 Press the Function Me nu key. Function Menu appears. 2 Press the U or V key to select [Zoom]. 3 Press the OK key . Zoom appears. 4 Press the U or V key to select the desired magnification. T o copy in the same size as the original, select [100%]. T o select automati[...]

3-12 Basic Operation Duplex Copying Produce two-sided copie s. The follo wing duplex opti ons are available. You can also create single-sided copie s from two-sided or iginals or origina ls with facing pages such as books. The following modes are avail able. One-sided to T wo-sided Produces two-sided copies fro m one-sided originals. In case of an [...]

3 3-13 Basic Operation The procedure for using two -sided/duplex copying is explained below. 1 Press the Function Me nu key. Function Menu appears. 2 Press the U or V key to select [Duplex]. 3 Press the OK key . Duplex appears. 4 Press the U or V key to select the desired duplex copying mode. If you select [1-sided>>2-sid ed], pr ess [Detail][...]

3-14 Basic Operation If you select [2-sided>>2-sid ed], pr ess [Detail] (the Right Select key) and you can select the binding edge of the original. After pressing the OK key , select the binding edg e of the finished copies. After p ressing the OK key , s elect the original setting orienta tion. 5 Press the OK key . Completed. is displa yed a[...]

3 3-15 Basic Operation Collate Copying The machin e can colla te at the s ame time as it copies. You can use the Collate copy functio n for tasks such as those shown below. Scan multiple original s and deliver complete se ts of copies as required according to page number. The procedure for using co llate copying is explained below. 1 Press the Func[...]

3-16 Basic Operation Printing - Printing from Applications Follow the steps below to print documents from applications. NOTE: T o print the document from applications, inst all the printer driver on your compute r from the supplied CD- ROM (Product Library). 1 Create a document using an ap plication. 2 Click File and select Print in the application[...]

3 3-17 Basic Operation 7 Click Source and select the paper source. NOTE: If you choose Auto source selection , p apers are supplied automatically from the p aper source loaded with paper of optimum size and type. T o print on special pap er such as envelope or thick paper , place it on the multi purpose tray an d select MP T ray . 8 Select paper or[...]

3-18 Basic Operation Sending This machine can send a scanned imag e as an attachment to an E-mail messag e or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipie nt) address on the network. A network environment which enables the machine to connect to a mail server is required. It is r[...]

3 3-19 Basic Operation Send as E-mail Sends a scanned origin al image as an E-mail attachment. NOTE: • Y ou must have a network environment in which this machine can connect to a mail server . It is recommended that the m achine be used in an environmen t in which it can connect to the mail server at any time over a LAN. • Access the COMMAND CE[...]

3-20 Basic Operation 7 Press the Confirm Destination key to confirm the registered destination s. Press the U or V key to select a destination and press the OK key . Then, you can edit or delete the destination. Press [Exit] (the Right Select key) to return to the basic screen. 8 Press the Start key . T ransmission starts. NOTE: If the screen for c[...]

3 3-21 Basic Operation Send to Folder (SMB)/Send to Folder (FTP) Stores a scanned original image file in t he specified shared folder of any PC. Stores a scanned original imag e in a folder of an FTP server. NOTE: • Refer to Help of your oper ating system for det ails on how to share a folder . • Be sure th at SMB Protocol or FTP in the COMMAND[...]

3-22 Basic Operation 8 Enter the login user name. Y ou ha ve to enter the accoun t name of the destination PC. 9 Press the OK key . Login Password appears. 10 Enter the login passwor d. Y ou have to enter the password of the accoun t on the destination PC. 11 Press the OK key . A confirmation screen appears. NOTE: If the screen for confirming the e[...]

3 3-23 Basic Operation For send to folder (SMB) For send to folder (FTP) 12 Press [Y es] (the Lef t Select key). Thi s makes a connection with the entered de stination. Item Dat a to be entered Max. characters Host Name (SMB)* Host name or IP address of the PC to receive the da ta. Up to 64 characters Path Path to the receiving folder such as follo[...]

3-24 Basic Operation If the connection is successful, Connec ted. is displayed on the scr een. Press [ OK] (the Right Select key). Completed. is disp layed and the screen returns to the basic screen. If the connection failed, Canno t connect. is displayed. Press [OK] (the Right Select key). The screen shown in step 3 reappears. Check and re-enter t[...]

3 3-25 Basic Operation Confirm Destination Scre en If the screen for confirming the destinatio n before tr ansmission ( page 8-87 ) is set to [On], Check through the all destination and press [Next]. appe ars when the Start key is pressed. Use the procedure below to oper ate the Confirm Destination screen. 1 Press the U or V key to check all destin[...]

3-26 Basic Operation Specifying Destination When specifying destination, choose fr om the Address Book or use the On e-touch keys. Choosing from the Address Book Select a destination registe red in the Address Bo ok. 1 In the basic screen for sending, press the Address Book key. Th e Select Addr Book menu appears. 2 Press the U or V key to select [[...]

3 3-27 Basic Operation Search in Address Book 1 In Address Book, press [Menu] (the Right Se lect key). Menu appears. 2 Press the U or V key to select [Search(Name) ] and then press the OK key . A search screen appears. 3 Enter the charac ters you want to search. 4 Press the OK key . The address book appears with the user that start s with the enter[...]

3-28 Basic Operation 3 Enter the charac ters you want to search. If you press [Menu] (the Right Select key) and then the OK key , Search by appears where you can specify the search key and match cond itio n. Select the desired item for each and then press the OK key . 4 Press the OK key . The address book appears with the user that start s with the[...]

3 3-29 Basic Operation Canceling Jobs Follow the steps below to cancel any print or send job being executed. Canceling Jobs You can also cancel jobs by pressing the Stop key. 1 During a print ing or sending job , press the Stop key. The Job Cancel List menu appea rs. NOTE: Pressing the Stop key pauses a printing job but does not pause a sending job[...]

3-30 Basic Operation Checking Remaining T oner and Paper You can check the remaining a mount of toner and that of paper in each feeder cassette. Checking Remaining T oner 1 Press the Status/Job Cancel key. The Status menu appears. 2 Press the U or V key to select [T oner S tatus]. 3 Press the OK key . T oner S tatus appears. The remaining amount of[...]

4-1 4 Copying Functions This chapter explains the f unctions available for copying. • Original Size ........... ................................................................. .............4-2 • Paper Selection ........... ................................ ............................... ..........4-3 • Original Orientation ............ ....[...]

4-2 Copying Functions Original Size Specify the size of originals be ing scanned. Be sure to select the original size before starting the copying process. The follow ing options a re available . Use the procedure below to select the origin al size. 1 Press the Copy key. 2 Place the original. 3 Press the Function Menu key . Func tion Menu appea rs. [...]

4 4-3 Copying Functions Paper Selection Select the paper source that contains the required paper size. NOTE: Specify in a dvance the size and type of the p aper loaded in the cassette (refer to Original/Paper Settings on page 8-7 ). Selecting the Cassette Use the procedure below to select the pa per supply cassette. 1 Press the Copy key. 2 Place th[...]

4-4 Copying Functions Selecting the Multi Purpose T ray Change the paper size and media type. The available paper sizes and media types are shown in the table be low. NOTE: Y ou can conveniently select in advanc e the size and ty pe of paper that will be us ed often and set them as default (refer to Paper Size and Media T ype Setup for Multi Purpos[...]

4 4-5 Copying Functions 5 Press the OK key . Paper Selection appears. 6 Press the U or V key to select [MP T ray Set.]. 7 Press the OK key . MP Tray Set. appears. 8 Press the U or V key to select [S ta ndard Size] or [Size Entry] and press the OK key , select the desired paper size, and then pre ss the OK key . If you select [Size Entry], us ing th[...]

4-6 Copying Functions Original Orient ation Select the original orientation to use the following functions. •D u p l e x • Combine m ode When placing originals on the platen When placing originals on the document processor NOTE: T o change the default setting for the original orient ation, refer to Orig.Orient ation on pa ge 8-48 . [Top Edge To[...]

4 4-7 Copying Functions Use the procedure below to select the or ientat ion when placing the origina ls on the platen. 1 Press the Copy key. 2 Place the original. 3 Press the Function Menu key . Func tion Menu appea rs. 4 Press the U or V key to select [Orig.Orientation]. 5 Press the OK key . Orig.Orient ation appears. 6 Press the U or V key to sel[...]

4-8 Copying Functions EcoPrint Use EcoPrint to save toner when printi ng. Use this fu nction for test copies or any other occasion wher e high quality print is unnecessary. The proced ure for making copie s using EcoPrint is explained below. 1 Press the Copy key. 2 Place the original. 3 Press the Function Menu key . Func tion Menu appea rs. 4 Press[...]

4 4-9 Copying Functions Combine Mode This mode allows you to copy 2 or 4 originals combin ed onto a single page. 2-in-1 mode or 4-in-1 mode. The page boundary of each original can be indicated . NOTE: Combine mo de is available for the co py paper sizes of Folio, A4, B5, Legal, Oficio II, Letter , S tatement and 16K. 2-in-1 Mode For copying two ori[...]

4-10 Copying Functions 4-in-1 Mode For copying four originals onto a single sh eet. This mode c an be used with Duplex mode to copy eight or iginals onto one sheet. The follow ing 4-in-1 o ptions an d output o rientations a re available . NOTE: When placing th e original on the platen, be sure to co py the originals in p age order . Original Docume[...]

4 4-11 Copying Functions T ypes of Page Boundary Lines The following types of the boundary lines are available. The procedure for using Comb ine mode copying is explained be low. 1 Press the Copy key. 2 Place the original. 3 Press the Function Menu key . F unction M enu ap pears. 4 Press the U or V key to select [Combine]. 5 Press the OK key . Comb[...]

4-12 Copying Functions 9 Press the U or V key to select the desired border line type and then press the OK key . 10 Press the U or V key to select the orientation of the original and then press the OK key . Completed. is disp layed and the screen returns to the basic screen for copying. 11 Press the Start key . Scanning begins. If the original is p[...]

4 4-13 Copying Functions Continuous Scan When a large number of originals cann ot be placed in t he document processor at one time, the originals ca n be scanned in separate batch es and then copied as one job. With this function, originals are scanned until you press [End Scan ] (the Right Select key). The procedure for making copies using Continu[...]

4-14 Copying Functions Job Finish Notice Sends a notice by E-mail when a copy job is complete. User can be notified of the completion of a copy job while working at a rem ote desk, saving th e time spent waiting beside the machine for copying to finish. NOTE: PC should be config ured in ad vance so that E-mail ca n be used. Example of Job Finish No[...]

4 4-15 Copying Functions 7 Press the U or V key to select [Address Book] or [Address Entry], and then press the OK key . 8 If you select [Address Book ], selec t [Address Book] on the next screen and pre ss the OK key , and then select the notice destination. Press [Menu] (the Righ t Select key), select [Detail] on the next screen and pr ess the OK[...]

4-16 Copying Functions File Name Entry Names a copy job. Add other info rmation such as date and time or job numbe r as necessary. You can check a job history or job status using the job n ame, da te and time, or job nu mber specified here. Use the procedure below to assign a nam e to your copy job. 1 Press the Copy key. 2 Place the original. 3 Pre[...]

4 4-17 Copying Functions Print Override This function allows you to suspend th e current print jo b when you need to make co pies immediately. Wh en the interrupt copy job is co mpleted, the machine resumes the suspen ded print job. 1 Press the Function Me nu key. Function Menu appears. 2 Press the U or V key to select [Print Override]. 3 Press the[...]

4-18 Copying Functions[...]

5-1 5 Sending Functions This chapter explains the functi ons available for sending originals. • Original Size ............. .......................................... .......... 5-2 • Sending Size ............... .......................................... ....... 5-3 • Zoom ................. ................................................. .[...]

5-2 Sending Functions Original Size Select the size of originals that will serv e as the basis for s canning. Be sure to select the original size before starting the sending process. Choose the original size from the following gr oups of original size. Use the procedure below to select the or ig inal size when send ing scanned images. 1 Press the S[...]

5 5-3 Sending Functions Sending Size Select the send ing size (the size of imag e to be sent). The table below lists the sizes. Relationship between Origina l Size, Sending Size, and Zoom Original Size ( pag e 5-2 ), Sending Size , and Zoom ( page 5 -5 ) are related to each other. Refer to the following table. NOTE: When you se lect Sending Size th[...]

5-4 Sending Functions 7 Press the OK key . Completed. is disp layed and the screen returns to the basic screen for sending. 8 S pecify the destination, and press the Start key to start sending. NOTE: P ress the Reset ke y to reset t he setting s selected in Function Menu.[...]

5 5-5 Sending Functions Zoom Scans the original by automatically zoomin g it depending on the sendi ng size. The table below lists the available options. NOTE: When zoomin g in or out, see Sending Size on page 5-3 when selecting the sending size. When Custom Size or Size Entry is selected as the original size, the originals are sent at norma l size[...]

5-6 Sending Functions NOTE: P ress the Reset ke y to reset t he setting s selected in Function Menu.[...]

5 5-7 Sending Functions Duplex Sending Select the type and binding of original depe nding on the original . The table below lists the binding directions for each origina l type. Use the procedure below to select the origin al type and binding direction when send ing scanned originals. 1 Press the Send key. 2 Place the originals on the documen t pro[...]

5-8 Sending Functions Original Orient ation To send the document in the orientation that ca n be read properly, specify the upper orie ntation of original. To use the functions below, select th e orientation in which the original is set on the platen. • 1-sided / 2-sided Selection When placing the original on the platen When placing the original [...]

5 5-9 Sending Functions 6 Press the U or V key to select [T op Edge T op] or [T op Edge Left]. 7 Press the OK key . Completed. is disp layed and the screen returns to the basic screen for sending. 8 S pecify the destination, and press the Start key to start sending. NOTE: P ress the Reset ke y to reset t he setting s selected in Function Menu.[...]

5-10 Sending Functions File Format Select the file format of the image to send. The table below lists the file formats and their details. NOTE: Y ou cannot select [JPEG] if [Black and Wh ite] is selected for the color mode. Use the procedure below to select the file fo rmat for transmission. 1 Press the Send key. 2 Place the original. 3 Press the F[...]

5 5-11 Sending Functions 8 S pecify the destination, and press the Start key to start sending. NOTE: P ress the Reset ke y to reset t he setting s selected in Function Menu.[...]

5-12 Sending Functions Original Imag e Select image quality suitable to the type of original. The table below shows the quality options. Use the procedure below to select the qu ality when sending scanned originals. 1 Press the Send key. 2 Place the originals. 3 Press the Function Menu key . Func tion Menu appea rs. 4 Press the U or V key to select[...]

5 5-13 Sending Functions Adjusting Density Use the procedure below to adjust th e density when scanning the originals. The table below shows the available setting s. The proced ure for adjusting th e density is explain ed below. 1 Press the Send key. 2 Place the original. 3 Press the Function Menu key . Func tion Menu appea rs. 4 Press the U or V k[...]

5-14 Sending Functions Scan Resolution Select the fineness o f scanning resolution. T he finer the scannin g becomes (the larger the numb er become s), the better the image qu ality becomes. However, b etter resolution al so results in larger file si ze (file capacity) and lon ger scanning and sending times. The selectable resolution is 200 x100dpi[...]

5 5-15 Sending Functions Color / Grayscale / Bl ack and White Selection This feature allows you to select the select the color mode used for scan ning when sending images. You can select from Full Color, Grayscale or Black & White. Use the procedure below to select the co lor mod e when sending scanned images. 1 Press the Send key. 2 Place the [...]

5-16 Sending Functions Continuous Scan When the multi-page origina ls cannot be placed in the doc um ent processor at one time, the originals ca n be scanned in separate batches and then sent as one job. With this function , originals can be scanned one after another until you press [End Scan] (the Right Sele ct key). The proc edure for using conti[...]

5 5-17 Sending Functions File Name Entry This setting allows you to assign a document name to scanned images. You can specify a defa ult for the document name. Use the procedure below to assign nam es to scanned documents that you are sending . 1 Press the Send key. 2 Place the original. 3 Press the Function Menu key . Func tion Menu appea rs. 4 Pr[...]

5-18 Sending Functions Subject and Body Entry When sending E-mail, en ter the subject and body of the E-mail. Use the procedure below to enter the subject and body for an E-mail message and then se nd the E-mail. NOTE: Refer to Character Entry Me thod on Appendix-5 for details on entering characte rs. 1 Press the Send key. 2 Place the original. 3 P[...]

5 5-19 Sending Functions WSD Scan WSD Scan saves images of origin als scanned on this machine as files on a WS D-compatible computer. NOTE: For informatio n on operating the computer , refer to the operating system help for your computer . T o use W SD Scan, WSD Scan Setup ( page 8-130 ) must be set to [On] in the network settings. Inst alling Dr i[...]

5-20 Sending Functions 5 Press the U or V key to select [From Oper . Panel]. 6 Select the destination comput er from the computer list. Press [Detail] (the Right Select key) to see the information of th e selected com puter . 7 Press the OK key to confirm the destination, and then press the Start key . Transmission st arts. NOTE: T o change the des[...]

5 5-21 Sending Functions Job Finish Notice This feature sends an e-m ail providing notific ation that transm ission has been completed. Use the procedure below to specify the Jo b Finish Notice settings. 1 Press the Send key. 2 Place the original. 3 Press the Function Menu key . Func tion Menu appea rs. 4 Press the U or V key to select [JobFinish N[...]

5-22 Sending Functions Completed. is disp layed and the screen returns to the basic screen for sending. 10 S pecify the destination, and press the Start key to start sending. When the sending is completed, the finish notice is sent to the specified E-mail addre ss. NOTE: P ress the Reset ke y to reset t he setting s selected in Function Menu.[...]

5 5-23 Sending Functions FTP Encrypted TX This allows you to encrypt documents when you se nd them. If you select [On] in this option, you can then select the encryption method in the basic send screen . Use the procedure below to scan and send originals as encrypted files. 1 Press the Send key. 2 Place the originals in the document processor or on[...]

5-24 Sending Functions File Sep a ration Create several files by dividing scanned or iginal data page by page, and send the files. Use the procedure below to split scanne d original data into separate files when send ing scanned originals. 1 Press the Send key. 2 Place the originals in the document processor or on the platen. 3 Press the Function M[...]

5 5-25 Sending Functions Scanning Image using Application Be sure that you connect your PC with the machine using the USB cable and install the Kyo cera TWAIN or WIA Driver. The scan can be carried out from any TWAIN or WIA comp atible application program. For details of installation for TWAIN or WI A driver, refer to Quick Installation Guide . IMP[...]

5-26 Sending Functions[...]

6-1 6 Document Box This chapter explains the typical procedure for utiliz ing Document Box. • Printing Documents S tored in USB Me mory .... ............ 6-2 • Saving Documents to USB Me mory (Scan to USB) ..... 6-6 • Removing USB Memory .. ................................. ............ 6-8[...]

6-2 Document Box Printing Document s St ored in USB Memory Plugging USB memory directly into the mach ine enables you to quickly and easily pr int th e files stored in the USB memory without having to use a co mputer. Limit ations • The following file types can be printed: • PDF file (V ersion 1.5) • TIFF file (TIFF V6/TTN2 format) • XPS fi[...]

6 6-3 Document Box 6 Press [Select] (the Right Select key). The selected file name is indicated by a checkmark next to it. When you want to p rint additional files, repeat ste ps 5 to 6 to select them. 7 Press the OK key . A menu appears. 8 Press the U or V key to select [Print]. 9 Press the OK key . The basic screen appears. Change the number of c[...]

6-4 Document Box 4 Press the OK key . TIFF Print appears. 5 Press the U or V key to select the th e desire print mo de. The print modes ar e as follows: Paper Size (scaled to fit the pa per size) Image Resolution (matched to th e image resolu tion) Print Resolution (matched to the print resolution) 6 Press the OK key . Completed. is disp layed and [...]

6 6-5 Document Box NOTE: P ress the Reset ke y to reset t he setting s selected in Function Menu.[...]

6-6 Document Box Saving Document s to US B Memory (Scan to USB) This function allows you to store sc anned ima ge files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG or XPS format. NOTE: The maximum num ber of the storable files is 100. Storing Document s The procedure for storing docume nts in re movable USB memory[...]

6 6-7 Document Box 6 Press the OK key . The basic screen appears. Change the original type, file format, etc., as nece ssary . For changing scan settings, refer to Sending Func tions on page 5 -1 . 7 Press the Start key . The original is scan ned and the dat a is stored in the USB memory . IMPORTANT: When removing the USB memor y, ensure that you u[...]

6-8 Document Box Removing USB Memory Remove the USB memory. IMPORTANT: Be sure to follow the pr oper procedure to avoid damagin g the data or USB memory. 1 Press the Document Box key. The Document Box menu appears. 2 Press the U or V key to select [USB Memory]. 3 Press the OK key . USB Memory appears. 4 Press [Menu] (the Lef t Select key). A menu a[...]

7-1 7 S t atus / Job Cancel This chapter explains how to c heck the status and hi story of jobs and pause or resume the jobs being processed or waiting to be printed. This chapter also explains how to check the status of devices. • Checking Job S tatus.... .......................................... ....... 7-2 • Checking Job History ...........[...]

7-2 Status / Job Cancel Checking Job St atus Check the status of jo bs being pr ocessed or wa iting to be printed. A vailable St atus Screens The processing and waiting sta tuses of jo bs are displaye d as a list on the Mess age Display in four different screens - Print Job, Send Job, Store J ob, and Scheduled Job. The f ollowing job st atuses ar e[...]

7 7-3 Status / Job Cancel Press the OK key to check detailed info rmation of the selected job. NOTE: Y ou can also check the job information by pressing [Menu] (the Right Select key) and selecting [Det ail] in the menu that appe ars. Press the Y or Z key to switch the display to other information item s. The items dis played are as follow s: S tatu[...]

7-4 Status / Job Cancel Send Job S t atus screen 1 Press the Status / Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Send Job S tatus]. 3 Press the OK key . Send Job S tatus appears. Press the U or V key to check the send queue. Press the OK key to check detailed info rmation of the selected job. NOTE: Y ou can also chec[...]

7 7-5 Status / Job Cancel When complete job name not disp layed in detailed information Press [Detail] (the Right Select key) in Job Name to see the com plete job name. Press the OK key to return to the original screen. When complete destination name not displayed in detailed information When there is only one destination, press [Detail] (the Ri gh[...]

7-6 Status / Job Cancel Store Job S tatus scree n 1 Press the Status / Job Cancel key. The Status menu appears. 2 Press the U or V key to select [S t ore Job S tatus]. 3 Press the OK key . S tore Job S tatus appears. Press the U or V key to check the store queue. Press the OK key to check detailed info rmation of the selected job. NOTE: Y ou can al[...]

7 7-7 Status / Job Cancel When complete job name not disp layed in detailed information Press [Detail] (the Right Select key) in Job Name to see the com plete job name. Press the OK key to return to the original screen. When complete destination information not displayed in de t ailed information Press [Detail] (the Right Select key) in Sender Info[...]

7-8 Status / Job Cancel Checking Job History Check the histo ry of completed job s. NOTE: Job history is also a vailable by COMMAND C ENTER or KMne t Viewer from the computer . A vailable Job History Screens The job histories are displayed separately in three screens - Prin t Jobs, Send Jobs, Stor e Jobs, a nd Scheduled Jobs. The follow ing job his[...]

7 7-9 Status / Job Cancel A job result icon is displayed on the extreme right of each job. u : Job completed normally v : Job error t : Job aborted NOTE: For details of other items, refer to Print Job S tatus Screen on p age 7-2 . Press the OK key or [Det ail] (the Right Select key) to check the detailed info rmation of the selected print log. Pres[...]

7-10 Status / Job Cancel Displaying Send Job Log 1 Press the Status / Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Send Job Log]. 3 Press the OK key . Send Job Log appears. Press the U or V key to check the send log. A job result icon is displayed on the extreme right of each job. u : Job completed normally v : Job err[...]

7 7-11 Status / Job Cancel When complete job name not disp layed in detailed information Press [Detail] (the Right Select key) in Job Name to see the com plete job name. Press the OK key to return to the original screen. When complete destination name not displayed in detailed information When there is only one destination, press [Detail] (the Ri g[...]

7-12 Status / Job Cancel Press the Y or Z key to switch the display to other information item s. The items dis played are as follow s: Result Accepted Time End T ime Job Name Job T ype User Name Original Pages (number of pages of the origin al) Color/B & W (color mod e of the or iginal) Sender Info. (destination in formation) When complete job [...]

7 7-13 Status / Job Cancel Sending the Job Log History You can send the job log history by e-m ail. You can either send it manually as needed or have it sent automatically whenever a set number of jobs is reache d. Displaying Job Log History Menu 1 Press the System Menu/Counter key on the main unit operation panel. The Sys. Menu /Count. menu appear[...]

7-14 Status / Job Cancel Setting the destination Set the destination to which job log histories are sent. Use the procedure below to set the de stination. 1 In the Job Log History menu, pr ess the U or V key to select [Des tination]. 2 Press the OK key . The Destination menu appears. Confirming Current Destination 1 In the Destinat ion menu, pres s[...]

7 7-15 Status / Job Cancel Registering Destination 1 In the Destinat ion menu, pres s the U or V key to select [Register]. 2 Press the OK key . Register appears. T o select a destination fr om the address book, pr ess the U or V key to select [Address Book] and then press the OK key . This displays the address book. Select your desired destination.[...]

7-16 Status / Job Cancel Automatic Job Log History T ransmission This function automatically sends the jo b log history to the specified destinatio ns whenever a set number of jobs has been logged. Use the procedure below to set automatic job log history transmission . 1 In the Job Log History menu, pr ess the U or V key to select [Auto Sending]. 2[...]

7 7-17 Status / Job Cancel IMPORTANT: If no destination is registered, Enter destination is disp layed. Refer to Registering Destination on page 7-15 and register the desired destination 3 Press [Y es] (the Lef t Select key). Accepted. is displayed and the job log is sent to the registe red destination before the scree n returns to the Jo b Log His[...]

7-18 Status / Job Cancel Pause and Resumption of Jobs Pause /resume all printing jobs in printing/waitin g. The procedure for pausing and r esuming jobs is expla ined below. 1 Press the Status / Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Print Job S tatus]. 3 Press the OK key . Pr int Job S tatus appears. 4 Press [Pa[...]

7 7-19 Status / Job Cancel Device/Communication Configure the devices/lines ins talled or connec ted to this machine or check their status. You can also c ontrol devices depending on th eir status. Check of Device St atus 1 Press the Status / Job Cancel key. The Status menu appears. 2 Press the U or V key to select [Scanner], [Pr inter] or [F AX]. [...]

7-20 Status / Job Cancel If you press [Log] (the Rig ht Select key), the L og menu appears. From this scr een, you can check or print the transmission/reception histor y . NOTE: If you are using a user managemen t function, the menu for printing the tran smission/reception history appe ars only when you have logged in as an administra tor . Handlin[...]

8-1 8 Default Setting (System Menu) This chapter explains how to configure various settings of the machine using the menus on the operation panel. • Common Settings ........ ............................ .............. ....... 8-2 • Copy Settings ........... ............................ .............. ........ 8-67 • Printer Settings .........[...]

8-2 Default Setting (System Menu) Common Settings Common s ettings inc lude; • How to display the Sys. Menu/Count. menu …8-2 • Switching the Langua ge for Display [Langu age] …8-3 • Default Sc reen …8-5 • Sound … 8-6 • Display Bright. …8-7 • Original/Paper Settings …8-7 • Switching Unit of Measurement …8-24 • Error Han[...]

8 8-3 Default Setting (System Menu) Switching the Language for Display [Language] You can select the language o f the message display by following the proced ure given below. You can optional ly download messages in other langu ages. Cont act your service techni cian for informa tion. 1 In the Sys. Men u/Count. me nu, press the U or V k ey to selec[...]

8-4 Default Setting (System Menu) If you are using one of the optional languages, it is displayed in place of Portugues. 5 Press the U or V key to select a language. 6 Press the OK key . Completed. is displa yed and the screen returns to the Co mmon Settings menu. Korean Simplified Chinese T raditional Chinese Optional language Message display[...]

8 8-5 Default Setting (System Menu) Default Screen Select the screen appe aring right after start-up (default screen). The optio ns are as follows. The table below lists the available scre ens. Use the procedure below to sele ct the de fault startup screen. 1 In the Sys. Men u/Count. me nu, press the U or V k ey to select [Common Settings]. 2 Press[...]

8-6 Default Setting (System Menu) Sound Set options for buzzer sound durin g the machine operations. The table below lists the buzzer types and their settings and details. The asterisk in the table is a default sett ing. Use the procedure below to set the bu zzer sound for Key Confirm ation for example. 1 In the Sys. Men u/Count. me nu, press the U[...]

8 8-7 Default Setting (System Menu) 8 Press the OK key . Key Confirmation appears. 9 Press the U or V key to select [On] or [Off]. 10 Press the OK key . Completed. is displa yed and the screen returns to the Buzze r menu. Display Bright. Set the brightness of the display. Use the procedure below to adjust th e display brightness. 1 In the Sys. Menu[...]

8-8 Default Setting (System Menu) The table below lists the sizes that can be registered. Use the procedure below to set a custom origina l size. 1 In the Sys. Men u/Count. me nu, press the U or V k ey to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Orig./Paper Set.]. 4 Press the[...]

8 8-9 Default Setting (System Menu) Default Original Size Setup In the screen for setting th e paper size for the pap er feed cassette or multi purpose tray, select the pa per size to be used as the default value. Use the procedure below to select the pa pe r size to be used as the default va lue. 1 In the Sys. Menu/Count. menu, p ress the U or V k[...]

8-10 Default Setting (System Menu) Adding a Custom Size and Media T ype for Paper to Print Set up a frequently-used custom paper size. The custom size options are displayed on the screen to select pap er. The table below lists the sizes that can be registered. NOTE: When the p aper size dial on a cassette is set to OTHER, a paper si ze can be set f[...]

8 8-11 Default Setting (System Menu) 5 Press the U or V key to select [Custom PaperSize]. 6 Press the OK key . The Custom Pape rSize menu appears. 7 Select the pa per source in which you wa nt to set the custom size and press the OK key . Size Entry(Y) appears. 8 Use the numeric keys to enter the p aper length (Y). 9 Press the OK key . Size Entry(X[...]

8-12 Default Setting (System Menu) Paper Size and Media T ype Setup for Cassett es Select paper size and media type for Cassette 1 and optional pape r feeders (Cassette 2 to 4). The available paper sizes and media types are shown in the table be low. Use the procedure below to select the pa per size and media type for each cassette. NOTE: When the [...]

8 8-13 Default Setting (System Menu) when you select an optional casse tte ([Cassette 2, 3 or 4]) 6 The Cassette 1 Set. menu appears. 7 Press the U or V key to select [Cassette 1 Size]. 8 Press the OK key . Cassette 1 Size appears. 9 Press the U or V key to select the paper size. 10 Press the OK key . The screen returns to the Cassette 1 Set. menu.[...]

8-14 Default Setting (System Menu) Paper Size and Media T ype Setup for Multi Purpose T ray Select size and media type for multi pu rpose tray. Set up freq uently-used size and media type before use. The available paper sizes and media types are shown in the table be low. NOTE: T o change to a media type other than Plain , refer to Paper We ight on[...]

8 8-15 Default Setting (System Menu) 6 Press the OK key . The MP T r ay Set. menu appears. 7 Press the U or V key to select [MP T ray Size]. 8 Press the OK key . MP T ray Size appears. 9 Press the U or V key to select the paper size. 10 Press the OK key . The screen returns to the MP T ray Set. menu. 11 Press the U or V key to select [MP T ray T yp[...]

8-16 Default Setting (System Menu) Paper W eight The machine is capable of printing under the optimum setting for the type of paper being used . A different paper type setting can be made for ea ch paper source including the MP tray . Not only can preset paper types be selected, but it is also possible for you to define and select customized paper [...]

8 8-17 Default Setting (System Menu) 1 In the Sys. Men u/Count. me nu, press the U or V k ey to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Orig./Paper Set.]. 4 Press the OK key . The Orig./Paper Set. menu ap pears. 5 Press the U or V key to select [Media T ype Set.]. 6 Press th[...]

8-18 Default Setting (System Menu) 12 Press the OK key . Completed. is displa yed and the screen returns to the men u for the selected pa per type. When the selected p aper type is [Custom 1 to 8], you can further set whether to enable or disable duplex and the name of the custom p aper type. 13 Press the U or V key to select [Duplex]. 14 Press the[...]

8 8-19 Default Setting (System Menu) Media for Auto Selection When [Auto] is selected in Paper Sele ctio n, the paper source that is automatic ally selected can be limited by media types.If Plain is selected, the paper source with plain paper loa ded in the specific size is selected. Select [All Media Types] for the paper sour ce with any kind of p[...]

8-20 Default Setting (System Menu) Default Paper Source Select the defa ult paper source fro m Cassette 1-4 an d Multi Purpose Tray . NOTE: [Cassette 2], [Cassette 3] and [Cassette 4] are di splayed when the optional p aper feeder installed. Use the procedure below to select the de fault paper source. 1 In the Sys. Men u/Count. me nu, press the U o[...]

8 8-21 Default Setting (System Menu) Special Paper Action When printing on Prepunched , Preprint, and Letterhead, punch-holes might no t be aligned or the print direction mig ht be upside-down dep ending on how origin als are set and the co mbination of copying function s. In su ch a cas e, sele ct [Adj. PrintDirect] to adjust the print direction. [...]

8-22 Default Setting (System Menu) 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Orig./Paper Set.]. 4 Press the OK key . The Orig./Paper Set. menu ap pears. 5 Press the U or V key to select [S pcialPaper Act.]. 6 Press the OK key . S pcialPaper Act. appears. 7 Press the U or V key to select [Adj. PrintDire[...]

8 8-23 Default Setting (System Menu) Preset Limit Restrict the numbe r of copies that can be made at one time. Options are 1-999 cop ies. Use the procedure below to set the limit on the n umber of copies. 1 In the Sys. Men u/Count. me nu, press the U or V k ey to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Pre[...]

8-24 Default Setting (System Menu) Switching Unit of Meas urement Select inch or metric for the un it for paper dimensions. Use the procedure below to chang e the input units. 1 In the Sys. Men u/Count. me nu, press the U or V k ey to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [[...]

8 8-25 Default Setting (System Menu) Error Handling Select whether to ca ncel or continue the job when error has occurred . The possible errors and what to do fo r the errors are as follows. Duplexing Error Select what to do when duplex printing is not po ssible for the selected paper size and media type. Paper Mismat ch Error Select the method to [...]

8-26 Default Setting (System Menu) 6 Press the OK key . DuplexPaperError ap pears. 7 Press the U or V key to select the method to handle if duplex is disabled. 8 Press the OK key . Completed. is displa yed and the screen re turns to the Error Hand ling menu. 9 Press the U or V key to select [PagerMismatchErr]. 10 Press the OK key . PagerMismatchErr[...]

8 8-27 Default Setting (System Menu) Date/Timer Date/Timer se ttings include: • Date/Time …8-27 • Date Forma t …8-29 • T ime Zone …8-30 • Summer T ime …8-31 • Auto Error Clear …8- 32 • Auto Slee p …8-34 • Auto Pane l Reset …8-37 • Low Power Timer …8-39 • Unusable T ime …8-40 NOTE: If user login adm inistration is[...]

8-28 Default Setting (System Menu) 4 The Date Settings me nu appears. 5 Press the U or V key to select [Date/Time]. 6 Press the OK key . The screen to enter the date of Date/ T ime appears. 7 Set the date. Press the Y or Z key to move to the item (Y ear / Month / Day) you want to enter . Press the U or V key to set each item. 8 Press the OK key . T[...]

8 8-29 Default Setting (System Menu) Date Format Select the display format of year, month, and da te. The year is displayed in Weste rn notation. Use the procedure below to select the da te format. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Press the U [...]

8-30 Default Setting (System Menu) Time Z one Set the time difference in the location you ar e from GMT. Use the procedure below to set the time differ ence. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Date Setting], and p[...]

8 8-31 Default Setting (System Menu) Summer Time Set whether or not to apply summer time to the display of the date. Use the procedure below to set Summer Tim e. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Date Setting], a[...]

8-32 Default Setting (System Menu) Auto Error Clear If an error occurs durin g printing, the print job stops to wa it for the next step to be taken by the user. In the Auto Error Clear mode, automatically cle ar the erro r after a set amount of time elapse s. The following errors are automatically cleare d. Cannot duplex print on this paper . Send [...]

8 8-33 Default Setting (System Menu) 4 The T imer Settings menu app ears. 5 Press the U or V key to select [Auto Err . Clear]. 6 Press the OK key . Auto Err . Clear appears. 7 Press the U or V key to select [Off] or [On]. 8 Press the OK key . Completed. is displa ye d an d th e screen returns to the T imer Settings menu. • Error Clear T imer If y[...]

8-34 Default Setting (System Menu) A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). 4 The T imer Settings menu app ears. 5 Press the U or V key to select [Err . Clear T imer]. 6 Press the OK key . Err . Clear T imer appears. 7 Press the U or V key[...]

8 8-35 Default Setting (System Menu) 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [T imer Setting], and pre ss the OK ke y . A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). 4 The T imer Settings menu app[...]

8-36 Default Setting (System Menu) 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [T imer Setting], and pre ss the OK ke y . A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). 4 The T imer Settings menu app e[...]

8 8-37 Default Setting (System Menu) Auto Panel Reset If no jobs are run for a certain period of time, automatic ally reset settin gs and return to the default setting. NOTE: Refer to p age 8-42 for the default settings. • Auto Panel Re set ON/OFF Select to use Auto Panel Reset or not. Use the procedure below to specify the auto p anel reset sett[...]

8-38 Default Setting (System Menu) 7 Press the U or V key to select [Off] or [On]. 8 Press the OK key . Completed. is displa yed and the screen returns to the T imer Settings menu. • Panel Res et Time r If you select [On] for Auto Panel Reset , set the amount of time to wait b efore Auto Panel Reset . Options are betwe en 5 and 495 seconds (every[...]

8 8-39 Default Setting (System Menu) 6 Press the OK key . Panel Reset T imer appears. 7 Press the U or V key to set the Panel Reset T imer . Set the amount of time before resetting the message displa y on the panel in seconds. Y ou cannot use the numeric keys to enter this value. 8 Press the OK key . Completed. is displa yed and the screen returns [...]

8-40 Default Setting (System Menu) 5 Press the U or V key to select [Low Power T imer]. 6 Press the OK key . Low Power T imer appears. 7 Press the U or V key or numeric k eys to set the Low Power T imer . Set the amount of time before entering the low power sta te in minutes. 8 Press the OK key . Completed. is displa yed and the screen returns to t[...]

8 8-41 Default Setting (System Menu) 4 The T imer Settings menu app ears. 5 Press the U or V key to select [Unusable Time]. 6 Press the OK key . Unusable T ime appears. 7 Press the U or V key to select [On]. 8 Press the OK key . S tart T ime appears. 9 Press the U or V key to se t the S tart T ime. 10 Press the OK key . End T ime appears. 11 Press [...]

8-42 Default Setting (System Menu) Function Default s Defaults are the values automatically set after the warm-up is comple ted or the Reset key is pre ssed. Set the defaults for available settings such as copying and sending. Setting the frequently-used values as defaults makes subsequent jobs easier. Color Sele ction Select the default color mode[...]

8 8-43 Default Setting (System Menu) 7 Press the U or V key to s elect [Fu ll Color], [Grayscale] or [Black & White]. 8 Press the OK key . Completed. is displa yed and the screen returns to the Fun ction Default menu. Scan Resolution Select the default sc anning reso lution. The options are 600x600dpi, 400x400dp i U.Fin ( Ultra Fine), 300x300dp[...]

8-44 Default Setting (System Menu) Original Image Set the default original docu ment type. The available default settings are shown be low. Use the procedure below to select the defa ult quality setting for originals. 1 In the Sys. Men u/Count. me nu, press the U or V k ey to select [Common Settings]. 2 Press the OK key . The Common Settings menu a[...]

8 8-45 Default Setting (System Menu) Density Set the default density. The availa ble default settings are shown below. Use the procedure below to select the de fault zoom setting. 1 In the Sys. Men u/Count. me nu, press the U or V k ey to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to sele[...]

8-46 Default Setting (System Menu) Zoom Select the enlarged/r educed default wh en paper size /sending size changed after the originals set. The available default settings are shown below. Use the procedure below to select the de fault zoom setting. 1 In the Sys. Men u/Count. me nu, press the U or V k ey to select [Common Settings]. 2 Press the OK [...]

8 8-47 Default Setting (System Menu) Collate Set the de faults for Co llate. The t able below s hows the available sett ings. NOTE: Refer to p age 3-15 for Collate/Offset. Use the procedure below to set the defa ult Collate/Offset settings. 1 In the Sys. Men u/Count. me nu, press the U or V k ey to select [Common Settings]. 2 Press the OK key . The[...]

8-48 Default Setting (System Menu) Orig.Orientation Set the original orientation defaults. Th e available default settings are shown belo w. Refer to pag e 4-6 for Original Or ientation. Use the procedure below to select the de fault or ientation when origin als are placed on the platen. 1 In the Sys. Men u/Count. me nu, press the U or V k ey to se[...]

8 8-49 Default Setting (System Menu) EcoPrint Select the EcoPrint default. The tabl e below shows the av ailable settings. NOTE: Refer to p age 4-8 for EcoPrint. Use the procedure below to set the de fault EcoPrint setting. 1 In the Sys. Men u/Count. me nu, press the U or V k ey to select [Common Settings]. 2 Press the OK key . The Common Settings [...]

8-50 Default Setting (System Menu) File Name Entry Set an automatically entere d name (default) for jo bs. Additi onal information such as Da te and Time an d Job No. can also be set. The table below lists the additional information available. NOTE: • Refer to page 4- 16 and page 5-17 for nam e entry . • Refer to Character Entry Method on Appen[...]

8 8-51 Default Setting (System Menu) 6 Press the OK key . File Name Entry appears. Enter the document name (up to 32 chara cters). 7 Press the OK key . Additional Info appears. 8 Press the U or V key to select [No ne], [Date], [JobNo.], [JobNo. + Date] or [Date + JobNo.]. 9 Press the OK key . Completed. is displa yed and the screen returns to the F[...]

8-52 Default Setting (System Menu) 4 Press the OK key . The Function Default menu ap pears. 5 Press the U or V key to select [Subject/Body]. 6 Press the OK key . Subject Entry appears. Enter the e- mail subject (up to 60 characters). If you press the Back key , you can ret urn to the Function Default menu. 7 Press the OK key . Body Entry appears. E[...]

8 8-53 Default Setting (System Menu) 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key . The Function Default menu app ears. 5 Press the U or V key to select [Continuous Scan]. 6 Press the OK key . Continuous Scan appears. 7 Press the U or V key to select [Off] or [On]. 8 [...]

8-54 Default Setting (System Menu) 1 In the Sys. Men u/Count. me nu, press the U or V k ey to select [Common Settings]. 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key . The Function Default menu ap pears. 5 Press the U or V key to select [File Format]. 6 Press the OK ke[...]

8 8-55 Default Setting (System Menu) 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key . The Function Default menu ap pears. 5 Press the U or V key to select [File Separation]. 6 Press the OK key . File Separation appears. 7 Press the U or V key to select [Off] or [Each Pa[...]

8-56 Default Setting (System Menu) 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key . The Function Default menu ap pears. 5 Press the U or V key to select [TIFF Print]. 6 Press the OK key . TIFF Print appears. 7 Press the U or V key to select [Paper Size], [Image Resoluti[...]

8 8-57 Default Setting (System Menu) 3 Press the U or V key to select [Function Default]. 4 Press the OK key . The Function Default menu ap pears. 5 Press the U or V key to select [XPS FitT o Page]. 6 Press the OK key . XPS FitT o Page appears. 7 Press the U or V key to select [Off] or [On]. 8 Press the OK key . Completed. is displa yed and the scr[...]

8-58 Default Setting (System Menu) 4 Press the OK key . The Function Default menu ap pears. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key . The Detail Setting me nu appears. 7 Press the U or V key to select [2 in 1 Layout]. 8 Press the OK key . 2 in 1 Layout appears. 9 Press the U or V key to select [ g L to R f T to B] or [[...]

8 8-59 Default Setting (System Menu) 2 Press the OK key . The Common Settings menu appears. 3 Press the U or V key to select [Function Default]. 4 Press the OK key . The Function Default menu ap pears. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key . The Detail Setting me nu appears. 7 Press the U or V key to select [4 in 1 L[...]

8-60 Default Setting (System Menu) Border Line Select the default valu e for border line when [2 in 1] is se lected for Combine. Items available for the default value are as follows: Use the procedure below to select the de fault value for border line. 1 In the Sys. Men u/Count. me nu, press the U or V k ey to select [Common Settings]. 2 Press the [...]

8 8-61 Default Setting (System Menu) 8 Press the OK key . Border Line appears. 9 Press the U or V key to se lect [ No ne], [ l Solid Line ], [ m Dotted Line] or [ n Positioning Mark]. 10 Press the OK key . Completed. is displa yed and the screen returns to the De tail Setting menu. Orig. Binding Select the default value for the binding edg e of the[...]

8-62 Default Setting (System Menu) 6 Press the OK key . The Detail Setting me nu appears. 7 Press the U or V key to select [Orig. Binding]. 8 Press the OK key . Orig. Binding appears. 9 Press the U or V key to select [ o Left/Right] or [ p T op]. 10 Press the OK key . Completed. is displa yed and the screen returns to the De tail Setting menu. Fini[...]

8 8-63 Default Setting (System Menu) 4 Press the OK key . The Function Default menu ap pears. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key . The Detail Setting me nu appears. 7 Press the U or V key to select [Finish Binding]. 8 Press the OK key . Finish Binding appears. 9 Press the U or V key to select [ o Left/Right] or [ [...]

8-64 Default Setting (System Menu) 4 Press the OK key . The Function Default menu ap pears. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key . The Detail Setting me nu appears. 7 Press the U or V key to select [Image Quality]. 8 Press the OK key . Image Quality appears. 9 Press the U or V key to select from [1 Low(High Comp)] t[...]

8 8-65 Default Setting (System Menu) 4 Press the OK key . The Function Default menu ap pears. 5 Press the U or V key to select [Detail Setting]. 6 Press the OK key . The Detail Setting me nu appears. 7 Press the U or V key to select [Color TIFF Comp.]. 8 Press the OK key . Color TIFF Comp. appears. 9 Press the U or V key to select [TIFF V6] or [TTN[...]

8-66 Default Setting (System Menu) Login Operation Specify the character entry meth od in the login scree n that appears wh en user management is enabled. Use the procedure below to adjust th e Login Operation. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Common Settings]. 2 Press the OK key. The Common Set tings menu appears. 3[...]

8 8-67 Default Setting (System Menu) Copy Settings The following settings are available for copying functions. • Photo Proc essing …8- 67 • Paper Selectio n …8-68 • Auto Paper Sele ction …8-69 • Auto % Priorit y …8-70 • Select Key Set …8-71 NOTE: If user login adm inistration is enabled, you ca n only ch ange th e settings by lo[...]

8-68 Default Setting (System Menu) 6 Press the OK key . Completed. is displa yed and the screen returns to the Co py menu. Paper Selection Set the default paper selection. The table below shows the available se ttings. Use the procedure below to set the de fault paper selection. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Copy][...]

8 8-69 Default Setting (System Menu) Auto Paper Selection If [Auto] is selected for Paper Sele ction, set the paper si ze selection me thod when the zoom changes. The table b elow shows the available s ettings. Use the procedure below to specify the ac tion performed for Auto Paper Selection. 1 In the Sys. Menu/Count. menu, p ress the U or V key to[...]

8-70 Default Setting (System Menu) Auto % Priority When a paper source of differ ent size from the original is selected, se lect whether automatic zoom ( reduce/zoom) is performed. The table b elow shows the availab le settings . The defa ult setting is Off . Use the procedure below to specif y th e automatic zoom priority. 1 In the Sys. Menu/Count[...]

8 8-71 Default Setting (System Menu) Select Key Set If you registe r a function to the Left Sel ect key or Right Select key, you can quickly set the function when using copy functions. You can register one of the fo llowing functions to each key. •N o n e • Paper Selection • Collate •D u p l e x •Z o o m • Combine •O r i g i n a l S i[...]

8-72 Default Setting (System Menu) 6 Press the OK key . This displays the function selection screen for the flexible key selected in step 5. The screen shown is the one when [Left] is selected. 7 Press the U or V key to select the function you want to register to the flexible key . 8 Press the OK key . Completed. is displa yed and the screen return[...]

8 8-73 Default Setting (System Menu) Printer Settings Printing from computers, settings are generally made on the application software screen. However, the following settings ar e availabl e for config uring the defaults to customize the machine. • Emulation Set …8-73 • EcoPrint …8-76 • Override A4/L TR … 8-77 • Duplex …8-78 • Cop[...]

8-74 Default Setting (System Menu) Use the procedure below to select the em ulation. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Printer ]. 2 Press the OK key . The Printer menu appea rs. 3 Press the U or V key to select [Emulation Set.]. 4 Press the OK key . Emulation Set. appears. 5 Press the U or V key to select the printer [...]

8 8-75 Default Setting (System Menu) When KPDL Is Selected for Emulation When you use the KPDL emulation mode, set whethe r or not to output KPDL erro r reports. The default se tting is Of f . Use the procedure below to make th e setting. 1 In Emulation Set, press the U or V key to select [KPDL]. 2 Press the OK key . KPDL Error R pt appears. 3 Pres[...]

8-76 Default Setting (System Menu) 2 Press the OK key . Alt. Emulation appears. 3 Press the U or V key to select the pr inter for alternative emulation. 4 Press the OK key . KPDL Error R pt appears. 5 Press the U or V key to select [Off] or [On]. 6 Press the OK key . Completed. is displa ye d an d th e screen returns to the Printer menu. EcoPrint E[...]

8 8-77 Default Setting (System Menu) 6 Press the OK key . Completed. is displa ye d an d th e screen re turns to the Printer me nu. Override A4/L TR Select whether to treat A4 size and Letter, which are simila r in size, as the same size when printing. T he table below shows the available s ettings. Use the procedure below to specify the over ride [...]

8-78 Default Setting (System Menu) Duplex Select binding orientatio n for duplex mode. The table below sh ows the available settings. Use the procedure below to select a duplex settin g. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Printer ]. 2 Press the OK key . The Printer menu appea rs. 3 Press the U or V key to select [Duple[...]

8 8-79 Default Setting (System Menu) Copies Set the default num b er of copies, from 1 to 999. Use the procedure below to specify the defa ult number of copies. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Printer ]. 2 Press the OK key . The Printer menu appea rs. 3 Press the U or V key to select [Copies]. 4 Press the OK key . C[...]

8-80 Default Setting (System Menu) Orient ation Set the default orie nt at ion , Portrait or La ndscape . Use the procedure below to set the de fault orientation for printing. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Printer ]. 2 Press the OK key . The Printer menu appea rs. 3 Press the U or V key to select [Orientation]. 4 [...]

8 8-81 Default Setting (System Menu) FormFeed Timeout Receiving print data from the computer, the machine may sometimes wait if there is no info rmation signalling that the last page does not have any mor e data to be printed. When the preset timeout passes, the machine autom atically prints paper. The options are betwee n 5 and 495 seconds. Use th[...]

8-82 Default Setting (System Menu) 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Printer ]. 2 Press the OK key . The Printer menu appea rs. 3 Press the U or V key to select [LF Action]. 4 Press the OK key . LF Action appears. 5 Press the U or V key to select [LF Only], [LF and CR] or [Ignore LF]. 6 Press the OK key . Completed. i[...]

8 8-83 Default Setting (System Menu) 2 Press the OK key . The Printer menu appea rs. 3 Press the U or V key to select [CR Action]. 4 Press the OK key . 5 Press the U or V key to select [CR Only], [LF and CR] or [Ignore CR]. 6 Press the OK key . Completed. is displa ye d an d th e screen re turns to the Printer me nu. Paper Feed Mode Set the de faul[...]

8-84 Default Setting (System Menu) 4 Press the OK key . Paper Feed Mode appear s. 5 Press the U or V key to select [Auto] or [Fixed]. 6 Press the OK key . Completed. is displa yed and the screen re turns to the Printer me nu. Paper Feed Mode: a b ****************** *** 2 Fixed 1 *Auto[...]

8 8-85 Default Setting (System Menu) Sending Settings The sending set tings allow you to spec ify the following sending function options. • Select Key Set …8-85 • Document Bo x Settings …8-8 7 NOTE: If user login adm inistration is enabled, you ca n only ch ange th e settings by logging in with adm inistrator privileges. Select Key Set If y[...]

8-86 Default Setting (System Menu) Use the procedure below to set Select Key Set. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Send]. 2 Press the OK key . The Send menu appears. 3 Press the U or V key to select [Select Key Set.]. 4 Press the OK key . Select Ke y Set. appears. 5 Press the U or V key to select [Left] or [Right]. 6[...]

8 8-87 Default Setting (System Menu) Document Box Settings The following settings are available for Document Box. • Select Key Set …8-87 Select Key Set If you register a function to the Left Select key or Righ t Select key, you can quick ly set the f unction whe n printing from or saving to a do cument box. You can register one of the fo llowin[...]

8-88 Default Setting (System Menu) Use the procedure below to set Select Key Set. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Document Box]. 2 Press the OK key . The Document Box menu ap pears. 3 Press the U or V key to select [Select Key Set.]. 4 Press the OK key . Select Ke y Set. appears. 5 Press the U or V key to select [Pr[...]

8 8-89 Default Setting (System Menu) IMPORTANT: If you try to set the function that is registered to the other flexible key, you cannot set it and This function is already registered. is disp layed. This function is already registered.[...]

8-90 Default Setting (System Menu) Printing Report s/Sending Notice Print reports to check the machine settings and status. De faul t settings for printing the result repo rts can also be configured. NOTE: If user login adm inistration is enabled, you ca n only print by logging in with administrator privile ges. Printing Reports Printable reports a[...]

8 8-91 Default Setting (System Menu) Font List Check the font samples in stalled in the machine. Use the procedure below to prin t a Me nu Map / Status Page / Font List. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [Report]. 2 Press the OK key . The Report menu appear s. 3 Press the U or V key to select [Report Print]. 4 Press th[...]

8-92 Default Setting (System Menu) 6 Press the OK key . A confirmation screen appears. The screen shown is the one when S tatus Page is selected. 7 Press [Y es] (the Left Select key). The selected report is output. Accepted. is displayed and the screen return s to the Report Print menu. NOTE: When accept ance of jobs is prohibited, Print, storing f[...]

8 8-93 Default Setting (System Menu) 3 Press the U or V key to select [Service Setting]. 4 Press the OK key . Se rvice Setting appears. 5 Press the U or V key to select [Service S tatus] or [Network S tatus]. 6 Press the OK key . A confirmation screen appears. The screen shown is the one when Network S tatus is selected. 7 Press [Y es] (the Left Se[...]

8-94 Default Setting (System Menu) 2 Press the OK key . The Report menu appear s. 3 Press the U or V key to select [Result R pt Set.]. 4 Press the OK key . The Result R pt Set. menu appears. 5 Press the U or V key to select [Send Result]. The Send Result menu appe ars. 6 Press the U or V key to select [E-mail/Folder], [F AX] or [CancelBeforeSend]. [...]

8 8-95 Default Setting (System Menu) Adjustment/Maintenance Adjust printing quality and cond uct machine maintenance. • Copy Denst. Adj. …8-95 • Send/Box Density …8-96 • Correct. Bk Lin e …8-97 • New Developer...8-98 • Auto Drum Refres h...8-99 • Drum Refresh...8-10 0 NOTE: If user login adm inistration is enabled, you ca n only c[...]

8-96 Default Setting (System Menu) 6 Press the OK key . This displays the density selection screen for the mode selected in step 5. The scr een shown is the one when [Manual] is selected. 7 Press the U or V key to select the density from [-3 Lighter] to [+3 Darker]. 8 Press the OK key . Completed. is displa yed and the screen returns to the Co py D[...]

8 8-97 Default Setting (System Menu) 8 Press the OK key . Completed. is displa yed and the screen returns to the Send /Box Density menu. Correct. Bk Line Correct fine black lines (black streaks caused by contamination), which may appea r on the copies, when the document processor used. The table below shows the available setting s. NOTE: Using Cor [...]

8-98 Default Setting (System Menu) 2 Press the OK key . The Adjust/Maint. menu appears. 3 Press the U or V key to select [Correct. Bk Line]. 4 Press the OK key . Correct. Bk Line appears. 5 Press the U or V key to select [Off], [On(Low)] or [On(High)]. 6 Press the OK key . Completed. is displa yed and the screen returns to the Adjust/M aint. menu. [...]

8 8-99 Default Setting (System Menu) 6 Press the OK key . A confirmation screen appears. 7 Press [Y es] (the Lef t Select key). Completed. is displayed and the screen returns to the Service Setting menu. Auto Drum Refresh When the machine is turned on or is woken up from Low-Power mode or Sleep mode, the drum is so metimes automatically refreshed. [...]

8-100 Default Setting (System Menu) 4 Press the OK key . The Service Setting menu appears. 5 Press the U or V key to select [Auto Drum Refresh]. 6 Press the OK key . Auto Drum Refresh a ppears. 7 Press the U or V key to select [Of f], [S tandard] or [Long]. 8 Press the OK key . Completed. is displa yed and the screen returns to the Service Setting [...]

8 8-101 Default Setting (System Menu) 6 Press the OK key . A confirmation screen appears. 7 Press [Y es] (the Lef t Select key). Drum refresh is executed. Start the drum refresh. Are you sure? [ Yes ] [ No ][...]

8-102 Default Setting (System Menu) Editing Destination (Address Book/Adding One-T ouch Keys) Save frequently used destin ations to Address Book or On e-touch ke ys. The saved destinations can be changed. The destination s are av ailable for Se nd as E-mail, Send to Fo lder, and Fa x Transmiss ion. NOTE: COMMAND CENTER can be use d to efficientl y [...]

8 8-103 Default Setting (System Menu) 6 Press the U or V key to select [Add Address]. 7 Press the OK key . Add Address appear s. 8 Press the U or V key to select [Contact]. 9 Press the OK key . This displays the screen for editing destinations. NOTE: If the maximum number of destinations has alre ady been registered, th e screen will display Regist[...]

8-104 Default Setting (System Menu) Enterin g E-mail Add ress 1 Press the Y or Z key to displa y E-mail Addres s. 2 Press [Edit] (t he Right Select key). An entry screen appears. 3 Enter the e-mail address. NOTE: Destinatio n can be specified us ing the Address Book or the One-touch keys. Refer to Specifying Destination on page 3-26 . 4 Press the O[...]

8 8-105 Default Setting (System Menu) Folder (FTP) Address The table below explains the items to be entere d. 1 Press the Y or Z key to displ ay Folder( SMB) or Folder(FTP). 2 Press [Edit] (t he Right Select key). An entry screen appears. 3 Enter the host nam e. NOTE: Destinatio n can be specified us ing the Address Book or the One-touch keys. Refe[...]

8-106 Default Setting (System Menu) 5 Enter the path name. 6 Press the OK key . Login User Name appears. 7 Enter the login us er name. 8 Press the OK key . Login Password appears. 9 Enter the login passwor d. 10 Press the OK key . A confirmation screen appears. NOTE: If the screen for confirming the entry of a new destination ( page 8-87 ) is set t[...]

8 8-107 Default Setting (System Menu) Address Number Address Number is an ID for a destina tion. When creati ng a n ew destination, the smallest u nused address number is automatically allocated . You can select any availab le number out of 100 numbe rs for individuals and 20 numb ers for groups. 1 Press the Y or Z key to displ ay Address Nu mber. [...]

8-108 Default Setting (System Menu) 2 Press the OK key . The Edit Destination menu appears. 3 Press the U or V key to select [Address Book]. 4 Press the OK key . The Address Book list screen appears. 5 Press [Menu] (the Righ t Select ke y). Menu appears. 6 Press the U or V key to select [Add Address]. 7 Press the OK key . Add Address appear s. 8 Pr[...]

8 8-109 Default Setting (System Menu) Entering Grou p Name 1 Press the Y or Z key to displ ay Group Name . 2 Press [Edit] (t he Right Select key). An entry screen appears. 3 Enter the group name. If creating a new g roup name, the addre ss number allocated to the destination is a lready entered. 4 Press the OK key . The group name is regi stered. E[...]

8-110 Default Setting (System Menu) 5 Press the OK key . This displays th e list of destinations registered in the Addr ess Book. NOTE: If 100 me mbers have already been register ed in the group, the sc reen will dis play Reg istered num bers exceede d. and return to the Group Member . 6 Press the U or V key to sele ct the destination you wa nt to [...]

8 8-111 Default Setting (System Menu) 5 Press the OK key . A confirmation message appears. 6 Press [Y es] (the Lef t Select key). Completed. is displayed and the screen returns to Group Member . Entering Ad dress Number Address Number is an ID for a destina tion. When creati ng a n ew destination, the smallest u nused address number is automaticall[...]

8-112 Default Setting (System Menu) 2 Press the OK key . The Edit Destination menu appears. 3 Press the U or V key to select [Address Book]. 4 Press the OK key . The Address Book list screen appears. 5 Press the U or V key to sele ct the destination you wa nt to edit. 6 Press [Menu] (the Righ t Select ke y). Menu appears. 7 Press the U or V key to [...]

8 8-113 Default Setting (System Menu) Adding a Destination on One-touch Key This machine has 11 one-touch ke ys and you ca n register 2 destinati ons to each of them. The one-tou ch keys are arra nged as shown be low: NOTE: Refer to One-T ouch Key on page 3-3 fo r how to use them. Registering new destination Use the procedure below to reg ister a n[...]

8-114 Default Setting (System Menu) Editing One-touc h Key Edit/delete the dest inations you added to O ne-touc h Key. Use the procedure below to edit the one-tou ch key. 1 In the Send or FAX screen, pr ess the one-touch key where you want to edit the de stination and hold it ( 2 seconds or longer ). Select Key Set. appears. The screen shown is the[...]

8 8-115 Default Setting (System Menu) 8 Press [Y es] (the Lef t Select key). The selected destination is registered to the one- touch key , overwriting the previous one. Registered. is displayed and the screen returns to the basic screen.[...]

8-116 Default Setting (System Menu) Rest arting the System Restart the print er without turn in g the main po wer switch off. Use this to deal with an y unstable operation by the ma chine. (Same as the comp uter restar t.) Use the procedure below to restart the system. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [System], and pr[...]

8 8-117 Default Setting (System Menu) Network Setup The following network settings are available. • LAN Interface Setup …8-1 17 • TCP/IP (IPv4) Setup …8-1 18 • TCP/IP (IPv6) Setup …8-127 • NetWare Setup …8-128 • AppleT alk Setup …8-1 29 • Protocol Detail …8-133 LAN Interface Setup Specify the settings for the LAN interfac e [...]

8-118 Default Setting (System Menu) 6 Press the OK key . LAN Interface appears. 7 Press the U or V key to select the desired LAN interface. The available LAN interfaces are as follows: Auto 10Base-Ha lf 10Base- Full 100Base-Half 100Base-Full 8 Press the OK key . Completed. is displa yed and the screen retur ns to the Network Setting menu. TCP/IP (I[...]

8 8-119 Default Setting (System Menu) 3 Press the U or V key to select [Network Setting]. 4 Press the OK key . The Network Setting men u appears. 5 Press the U or V key to select [TCP/IP Sett ings]. 6 Press the OK key . The TCP/IP Settings menu appears. 7 Press the U or V key to select [TCP/IP]. 8 Press the OK key . TCP/IP appears. 9 Press the U or[...]

8-120 Default Setting (System Menu) 13 Press the OK key . DHCP appears. 14 Press the U or V key to select [Off ] and then pr ess the OK key . Completed. is disp layed and the screen returns to the IPv4 Setting menu. 15 Press the U or V key to select [Bonjour]. 16 Press the OK key . Bonjour appears. 17 Press the U or V key to select [Off ] and then [...]

8 8-121 Default Setting (System Menu) Press the U or V key or the numeric keys to enter the IP Address. Each 3 digit s can be set between 000 and 255. IMPORTANT: When the DHCP Setting ( page 8-123 ) is [On], the current IP address is displaye d and cannot be chang ed. When setting an IP address, set the DHCP Setting ( page 8- 123 ) to Off. 21 Press[...]

8-122 Default Setting (System Menu) 27 Press the OK key . Default Gate way appears. 28 Use the arrow keys to enter th e Default Gateway . Press the Y or Z key to move the cursor posit ion horizontally . Press the U or V key or the numeric keys to enter the Default Gateway . Each 3 digits can be set between 00 0 and 255. IMPORTANT: When the DHCP Set[...]

8 8-123 Default Setting (System Menu) DHCP Settings Select whet her or not to use th e DHCP server . The defa ult setting is On . Use the procedure below to specify the DHCP setting . 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [System], and press the OK key. A login screen will appear . Then , enter the user ID and password wit[...]

8-124 Default Setting (System Menu) 8 Press the OK key . TCP/IP appears. 9 Press the U or V key to select [On] and then press the OK key . Completed. is disp layed and the screen returns to the TCP/IP Settings menu. 10 Press the U or V key to select [IPv4 Setting]. 11 Press the OK key . The IPv4 Setting menu appears. 12 Press the U or V key to sele[...]

8 8-125 Default Setting (System Menu) Bonjour Settings Select whether or not to use Bonjour. The default settin g is Off . Use the procedure below to specify the Bonjo ur setting. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [System], and press the OK key. A login screen will appear . Then , enter the user ID and password with ad[...]

8-126 Default Setting (System Menu) 8 Press the OK key . TCP/IP appears. 9 Press the U or V key to select [On] and then press the OK key . Completed. is disp layed and the screen returns to the TCP/IP Settings menu. 10 Press the U or V key to select [IPv4 Setting]. 11 Press the OK key . The IPv4 Setting menu appears. 12 Press the U or V key to sele[...]

8 8-127 Default Setting (System Menu) TCP/IP (IPv6) Setup Set up TCP/IP (IPv 6) to connect to the network. The default setting is Off . Use the procedure below to setup th e TCP/IP (IPv6) setting. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [System], and press the OK key. A login screen will appear . Then , enter the user ID and[...]

8-128 Default Setting (System Menu) 8 Press the OK key . IPv6 Setting appears. 9 Press the U or V key to select [On] or [Off]. 10 Press the OK key . Completed. is displa yed and the screen retur ns to the TCP/IP Settings menu. NetW are Setu p Select the NetWare ne twork connection. After that, select frame types for Ne tWare network from Auto, Ethe[...]

8 8-129 Default Setting (System Menu) 6 Press the OK key . NetW are appears. 7 Press the U or V key to select [On] or [Off]. If you select [On] and press the OK key , Frame T ype appears. Press the U or V key to select the desired frame type. The availa ble frame t ypes are as follows: Auto 802.3 Ether-II 802.2 SNAP 8 Press the OK key . Completed. [...]

8-130 Default Setting (System Menu) 3 Press the U or V key to select [Network Setting]. 4 Press the OK key . The Network Setting men u appears. 5 Press the U or V key to select [AppleT alk]. 6 Press the OK key . AppleT alk appears. 7 Press the U or V key to select [On] or [Off] and then press the OK key . Completed. is disp layed and the screen ret[...]

8 8-131 Default Setting (System Menu) 4 Press the OK key . The Network Setting men u appears. 5 Press the U or V key to select [WSD-SCAN]. 6 Press the OK key . The WSD-SCAN menu appears. 7 Press the U or V key to select [On] or [Off]. 8 Press the OK key . Completed. is displa yed and the screen retur ns to the Network Settings menu. WSD Print Setup[...]

8-132 Default Setting (System Menu) 4 Press the OK key . The Network Setting men u appears. 5 Press the U or V key to select [WSD-PRINT]. 6 Press the OK key . The WSD-PRINT menu appears. 7 Press the U or V key to select [On] or [Off]. 8 Press the OK key . Completed. is displa yed and the screen retur ns to the Network Settings menu. Network Setting[...]

8 8-133 Default Setting (System Menu) Protocol Det ail Make other network related settings. Item Description D efault Setting Rest arting the System* NetBEUI Selects whether or not to receive docu ments using NetBEUI. On × LPD Select whether or not to receive docu ments using LPD as the netw ork protocol. On z FTP (Serve r) Select whether or not t[...]

8-134 Default Setting (System Menu) Use the procedure below. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [System], and press the OK key. A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). 2 The System menu ap pears. 3 Press the U[...]

8 8-135 Default Setting (System Menu) 8 Press the OK key . T he Protocol Detail menu appe ars. 9 Press the U or V key to select the item for which you want to make settings. 10 Press the OK key . This displays the setting screen for the item selected in step 9. The screen shown is the one when [FTP(Client)] is selected. 11 Press the U or V key to s[...]

8-136 Default Setting (System Menu) Network Security The network security functions can be set up to protect prin ter operation and the print da ta. The following network secu rity settings are available. • IPSec Setting …8-136 • SSL Setting …8-137 • SNMPv3 Setting …8-142 IPSec Setting Make this setting when you use IPSec. The default s[...]

8 8-137 Default Setting (System Menu) 6 Press the OK key . IPSec appears. 7 Press the U or V key to select [On] or [Off]. If you select [On] and press the OK key , Rule Setting appears. Press the U or V key to select [On] or [O ff]. 8 Press the OK key . Completed. is displa yed and the screen retur ns to the Network Setting menu. SSL Setting This a[...]

8-138 Default Setting (System Menu) 4 Press the OK key . The Network Setting men u appears. 5 Press the U or V key to select [Secure Protocol]. 6 Press the OK key . Secure Protocol appears. 7 Press the U or V key to select [SSL]. 8 Press the OK key . SSL appears. 9 Press the U or V key to select [On] or [Off]. 10 Press the OK key . Completed. is di[...]

8 8-139 Default Setting (System Menu) 2 The System menu ap pears. 3 Press the U or V key to select [Network Setting]. 4 Press the OK key . The Network Setting men u appears. 5 Press the U or V key to select [Secure Protocol]. 6 Press the OK key . Secure Protocol appears. 7 Press the U or V key to select [IPP Security]. 8 Press the OK key . IPP Secu[...]

8-140 Default Setting (System Menu) A login screen will appear . Then , enter the user ID and password with ad ministrator privileges to log in, and press [Login] (the Right Sele ct key). 2 The System menu ap pears. 3 Press the U or V key to select [Network Setting]. 4 Press the OK key . The Network Setting men u appears. 5 Press the U or V key to [...]

8 8-141 Default Setting (System Menu) LDAP Security Specify the protocol to be used for LDAP. The default setting is Of f . Use the procedure below to make th e setting. 1 In the Sys. Menu/Count. menu, p ress the U or V key to select [System], and press the OK key. A login screen will appear . Then , enter the user ID and password with ad ministrat[...]

8-142 Default Setting (System Menu) 8 Press the OK key . LDAP Security appears. 9 Press the U or V key to selec t [Of f], [LDAPv 3/TLS] or [LDAP over SSL]. 10 Press the OK key . Completed. is displa yed and the screen returns to the Secur e Protocol menu. SNMPv3 Setting Sets up SNMPv3. The default setting is Off . Use the procedure below. Refer to [...]

8 8-143 Default Setting (System Menu) Interface Block Setting This allows you to protect this machine by bl ocking the in terface with extern al devices su ch as USB hosts or optional interfaces . The follow ing interfac e block s ettings are available: • USB Host (USB memory slot setting) • USB Device (USB interface setting) • Optional inter[...]

8-144 Default Setting (System Menu) 6 Press the OK key . USB Host appears. 7 Press the U or V key to select [Unblock] or [Block]. 8 Press the OK key . Completed. is displa yed and the screen retur ns to the I/F Block Set. menu. USB Device (USB interface setting) This locks and protects the US B interface conn ector (B1) (USB Device). The defa ult s[...]

8 8-145 Default Setting (System Menu) 6 Press the OK key . USB Device appears. 7 Press the U or V key to select [Unblock] or [Block]. 8 Press the OK key . Completed. is displa yed and the screen returns to the System menu. Optional interface (Optiona l interface card setting) This locks and protects the optiona l interface slot. The default setting[...]

8-146 Default Setting (System Menu) 6 Press the OK key . Option I/F appears. 7 Press the U or V key to select [Unblock] or [Block]. 8 Press the OK key . Completed. is displa yed and the screen returns to the System menu. Option I/F: a b ****************** *** 2 Block 1 *Unblock[...]

8 8-147 Default Setting (System Menu) Security Level (Security Level setting) The Secur ity Level sett ing is prim arily a menu option use d by service personnel for maintenance wo rk. There is no need for custome rs to use this menu. Optional Functions You can use the optional applicati ons installed on this machine. Op Functions Although nothing [...]

8-148 Default Setting (System Menu)[...]

9-1 9 Maintenance This chapter describes cl eaning and toner replacement. • Cleaning ............ ................................................. .......... 9-2 • T oner Container Replacement..... .............. ............ ....... 9-4 • Replacing the Waste T oner Box . .. ............. ............ ....... 9-6 • Replacing the maintenanc[...]

9-2 Maintenance Cleaning Clean the mach ine regularl y to ensure optimum output quality. CAUTION: For safety, always unplug the powe r cord before cleaning the machine. Glass Platen Wipe the inside of th e document pr ocessor and the glass platen with a soft cloth dampened with alcohol or mild detergent. IMPORTANT: Do not use thinn er or other orga[...]

9 9-3 Maintenance 3 Use a lint free cloth to clean dust and dir t away from the registratio n roller (metal). 4 Insert the developer unit togeth er with the toner conta iner , back into the machin e. 5 Close the top cover and fro nt cover . 6 Open the lef t cover . Use a lint free cloth to clean dust and dirt away from the vents. 7 Close the lef t [...]

9-4 Maintenance T oner Cont ainer Replacement When the message display displays Add toner , replace the toner. Every time you repl ace the toner container, be sure to clean the parts as instru cted below. Dirty parts may deteriorate output quality. CAUTION: Do not attempt to incinerate the toner containe r or the waste toner box. D ang erous sparks[...]

9 9-5 Maintenance 5 Shake the new toner co ntainer a t least 10 times as shown in the figure in order to distri bute the toner e venly inside the container . 6 Remove the label from the toner containe r . 7 Set the new toner cont ainer in the machine and push down on the top of the toner c ont ainer to install it firmly in place as shown at the lef[...]

9-6 Maintenance Replacing the W aste T oner Box When replacing the toner container, the used waste tone r box in the machine should also be repla ced with the new one from the new toner kit. A new waste toner box is included wit h the toner kit. The machin e will not operate without replacing the waste toner box. 1 Open the left cover. While ho ldi[...]

9 9-7 Maintenance 5 Insert the new waste toner box as shown at the lef t. When the box is set correctl y , it will snap into place. 6 Make sure that the waste toner box is correctly inserted and close the left cover . 7 After replacing the toner container s and the waste toner box, clean the internal part s. For instructions, refer to Cleaning on p[...]

9-8 Maintenance 2 Lift the lever to release the lock. 3 Move the front side and re move the paper feed roller . Replace the sep aration p a d 1 While pressing down on the hooks (x2) shown in th e diagram, lift up and remove the separation pad. Inst all a new p aper feed roller and sep aration pad 1 Remove the new se paration pad and paper feed r ol[...]

10-1 10 T roubleshooting This chapter explains how to solve problems wi th the machine. • Solving Malfunctions ..... ............................ ................. 10-2 • Responding to Error Messages ..... ............ ................. 10-5 • Clearing Paper Jams ... ............................ ................. 10-12[...]

10-2 Troubleshooting Solving Malfunctions The table below provides general guid elines for problem solving. If a problem occurs with your machine, look into the c heckpoints and per form procedures indicated on the follo wing pages. If the prob lem persists, cont act your Service Representative. Symptom Checkpoint s Corrective Actions Reference Pag[...]

10 10-3 Troubleshooting Printouts a re not clear. Did you choose appropriate image quality for the or iginal? Select appropriate image quality . 5-12 Printouts a re dirty. Is the platen or the document processor dirty? Clean the platen or the docu ment processor . — Is the machine being used in very humid conditions? Refresh drum. 8-99 Printouts [...]

10-4 Troubleshooting Cannot print. Is the machine plugged in? Plug the power cord into an AC outlet. — Is the machine powered on? T urn on the main power switch. 2-6 Is the printer cable connected? Co nnect the co rrect print er cable securely . 2-5 W as the machine powe re d on before the print er cable was connected? Power on the machine af ter[...]

10 10-5 Troubleshooting Responding to Error Messages If the control panel displays any of t hese messa ges, follow the corres ponding pr ocedure. Alphanumeric Error Message Check points Corrective Actions Reference Page Load paper in cass ette 1. Is the indicate d cassette out of paper? Load paper . 2-36 Load paper in MP Tray. Is the paper of the s[...]

10-6 Troubleshooting Close front cov er. Is there any cover which is open? Close the cover indicated on the operation p anel. — Close Document Processor. Is the document pr ocessor open? Close the do cument proce ssor . — Is the left cover of the document processor open? Close the left cove r of the docum ent processor . — Job Accounting rest[...]

10 10-7 Troubleshooting Removable memory is full. Job is canceled. – This job is canc eled. Press t he OK key . — Cannot feed pape r set cassette 1 . Is any of the paper feeders or the printer cas sette uppe r than the selected one properly clos ed when one o r more optional feeders ar e installed? Close the paper feeder prop erly . 2-36 Place [...]

10-8 Troubleshooting Send error. #### – A n er ro r ha s oc cur re d during transmission. The possible error codes and their descrip tions are a s follows. 1 101: The server name of the SMTP server is not set co rrectly or the host name is incorr ect when sending scan data to an FTP server . Use COMMAND CENTER and register the SMTP server nam e a[...]

10 10-9 Troubleshooting Send error. #### 2101, 21 02, 2103, 22 01, 220 2, 2203, 3101: The network cabl e is disconnected o r t he hub that it is connected to is not operating properly . Check the cable and the hub. Otherwise, the se rver name or the host name of the SM TP server is not set correctly . Use COMMAND CENTER and register the SMTP server[...]

10-10 Troubleshooting Unknown toner Installed. – If the toner container was taken from a different machine of the same model while it was displaying the Add toner . message, ignore the message and use the tone r . 9-4 Unknown toner Installed. PC – This message is displayed if the installed toner container's reg ion a l specification does n[...]

10 10-11 Troubleshooting Responding to an Error Lamp Flashes If an error lamp flashes, press [Status/Job Cancel] to ch eck an error message. If the messa ge is not ind icated on th e Message D isplay when [St atus/Job C ancel] is pre ssed or the e rror lamp f lashes for 1. 5 second s, check th e following. Symptom Checkpoint s Corrective Actions Re[...]

10-12 Troubleshooting Clearing Paper Jams If a paper jam occurs, a message will be displayed about the jam and copyin g or printing will stop. Leave the main power switch on and to rem ove the jammed paper refe r to the following information below. Jam Location Indicators If a paper jam occurs, the error messag e displays the location of the jam. P[...]

10 10-13 Troubleshooting MP T ray Follow the steps below to clear paper jams in th e MP tray. 1 Remove the pa per jammed at the MP tray. 2 Open and close the top cover and front co ver to clear the error . Cassette/Paper Feeder Follow the steps below to clear paper jams in ca ssette or paper feeder. 1 Pull out the cassette or optiona l paper feeder[...]

10-14 Troubleshooting Duplexer Paper is jammed in the duplexer . Remove the jammed paper using the pr ocedure given below. CAUTION: Do not touch parts in this area, because it may result in burn injury. 1 Pull the cassette all the way out of the printer. 2 Open the duplexer's cover and remo ve any jammed paper. 3 Push the cassette back in secu[...]

10 10-15 Troubleshooting 2 Lift the devel oper unit together with the toner container out of the machine. 3 Open the feed cover . 4 Remove the paper from the machine If the jammed pap er appears to be pinched by rolle rs, pull it along the normal runnin g direction of the pa per . NOTE: If you cannot find a paper jam, try ch ecking inside the rear [...]

10-16 Troubleshooting Rear Unit Follow the steps below to clear paper jams of the rear unit. 1 If paper is not completely ejected into the output tra y, open the rear unit. 2 Open the fuser cover a nd remove the ja mmed paper by pulling it out. NOTE: If you cannot find a paper jam, try ch ecking inside the rear of the machine. CAUTION: The fuser un[...]

10 10-17 Troubleshooting 2 Open the left cover of the document processor . 3 Remove the jammed original. If the original is caught in the rollers or dif ficult to remov e, proceed to the next step. 4 Open the document pr ocessor . 5 Remove the jammed original. If the original tears, remove eve ry loose scrap from inside the machine. 6 Close the doc[...]

10-18 Troubleshooting[...]

11-1 1 1 Management This chapter explains th e following operations. • User Login Administration ........... .............. ............ ..... 1 1-2 • Job Accounting ......... .......................................... ...... 1 1-15 • Checking the Counter .. ....................................... ...... 1 1-37[...]

11-2 Management User Login Administration User login adm inistration specif ies how the user access is administered on this machine. Enter correct login user name and password for user authentica tion to log in. Access are in three levels - User, Administrator, and Machi ne Administrator. Th e security levels can b e modified only by the machine ad[...]

11 11-3 Management Use the procedure below to enab le user login administration. NOTE: Refer to Character Entry Me thod on Appendix-5 for de tails on entering charac ters. 1 Press the System Menu/Counter key on the main unit operation panel. If user login administr ati on is disabled, the user authentication screen appe ars. Enter your login user n[...]

11-4 Management Select [Off] to disable user login administr ation. If you select [Netwk Authentic.], enter the ho st name and domain name of the authenticat ion server (up to 64 and 256 characters, respectively), and th en press the OK key . Then, select the server type from [NTLM] or [Kerberos] and then press the OK key . NOTE: If the login user [...]

11 11-5 Management Login/Logout Once you enable u ser login administrati on, a login user name and password en try screen appea rs each time you use this machine. Login Log in using the procedure below. NOTE: Refer to Character Entry Me thod on Appendix-5 for de tails on entering charac ters. 1 If the screen below appear s during the operations, pe[...]

11-6 Management Adding a User This adds a new user . You can add Up to 21 users (including the default logi n user nam e). The table below explains the user information to be reg istered. NOTE: By default, one of each default user with machine admi nistra tor right s and administ rator pr ivileges is already stored. The following ar e the de fault [...]

11 11-7 Management 3 In the Sys. Menu/Count. menu, p ress the U or V key to select [User/Job Account], and then press the OK key . 4 If user login administr ati on is disabled, the user authentication screen appe ars. Enter your login user name and p assword and then press [Login]. For th is, you need to log in with administrator privileges. Re fer[...]

11-8 Management 11 Press the U or V key to select [Exit] and then press the OK key . Select [Detail] and press the OK key to see information of the registered users. 12 In Local Us er List, pres s the U or V key to select the added user and th en press the OK ke y . 13 Press the Y or Z key to select [Login Password:], press [Edit] (the Right Select[...]

11 11-9 Management Changing User Properties User information can be changed. It can be change d onl y by a user with ad ministrator privilege s. Use the procedure below to chang e the user properties. NOTE: Refer to Character Entry Me thod on Appendix-5 for de tails on entering charac ters. 1 Press the System Menu/Counter key on the main unit opera[...]

11-10 Management The procedure dif fers depending on the details to be edited. Changing user information 1 Press the U or V key to select the user whose information you want to chan ge, and then press the OK key. 2 In the same fashio n as registering a ne w user , pre ss the Y or Z key to select the desire d item, press [Edit] (the Right Select key[...]

11 11-11 Management Enabling/Disabling Group Authentication This enables group authenticat ion u sing the LDAP server. This menu can be used only when [Netwk Authentic.] is selected as the user authentication meth od. For details of LDAP server settings , refer to the Operation Guide of the LDAP server. Use the procedure below to e nable group auth[...]

11-12 Management 7 Press the OK key . Group Auth. appear s. 8 Press the U or V key to select [On] or [Off]. 9 Press the OK key . Completed. is disp layed and the screen returns to the User/Job Account me nu. Displaying Network User Propertiy Use the procedure below to disp lay the property of the user logge d on using the network authentica tion. T[...]

11 11-13 Management 5 Press the OK key . The User Login Set. menu appears. 6 Press the U or V key to select [NW User Property]. 7 Press the OK key . NW User Property appears. 8 Press the U or V key to select [On] or [Off]. 9 Press the OK key . Completed. is disp layed and the screen returns to the User/Job Account me nu. Unknown login user name Job[...]

11-14 Management 3 If user login administr ati on is disabled, the user authentication screen appe ars. Enter your login user name and p assword and then press [Login]. For th is, you need to log in with administrator privileges. Re fer to Adding a User on pag e 1 1-6 for the default login user name and pa ssword. 4 In the User/Job Account me nu, p[...]

11 11-15 Management Job Accounting Job accou nting Mana ges the c opy/print co unt accu mulated by individual accounts by assigning an ID to each account. Job accounting helps the following a ctivities in business or ganizations. • Manageability of up to 20 individua l accounts. • Availability for account IDs with as many as eigh t digits (betw[...]

11-16 Management NOTE: Refer to Character Entry Method on Append ix-5 for details on entering charac ters. 4 In the User/Job Account me nu, press the U or V key to select [Job Account. Set.]. 5 Press the OK key . The Job Account. Set. menu appears. 6 Press the U or V key to select [Job Accounting]. 7 Press the OK key . Job Accounting appears. 8 Pre[...]

11 11-17 Management Login/Logout If job accounting is enabled, an account ID entry screen appears e ach time you use this machine. Use the procedure below to login a nd logout. Login NOTE: Refer to Character Entry Me thod on Appendix-5 for de tails on entering charac ters. 1 In the screen below, enter th e account ID using the numeric keys and pres[...]

11-18 Management Managing Account s This section explains how to add a new account. The following entries are required. Use the procedure below to reg ister a new account. NOTE: Refer to Character Entry Me thod on Appendix-5 for de tails on entering charac ters. 1 Press the System Menu/Counter key on the main unit operation panel. 2 In the Sys. Men[...]

11 11-19 Management 6 Press the U or V key to select [Account. List]. 7 Press the OK key . Account. List appears. 8 Press [Menu] (the Right Select key), press the U or V key to select [Ad d Account], and then pr ess the OK key . 9 Enter the account name and press the OK key . 10 Enter the account code and press the OK key . NOTE: Any account ID tha[...]

11-20 Management 1 Press the System Menu/Counter key on the main unit operation panel. 2 In the Sys. Menu/Count. menu, p ress the U or V key to select [User/Job Account], and then press the OK key . 3 If user login administr ati on is disabled, the user authentication screen appe ars. Enter your login user name and p assword and then press [Login].[...]

11 11-21 Management Changing account informat ion 1 Press the U or V key to select the account whose information you want to chan ge, and then press the OK key. 2 Press the Y or Z key to selec t the ite m you want to change, press [Edit] (the Right Select key), ch ange account information an d restriction of use, and then press the OK key . NOTE: A[...]

11-22 Management 3 Press the OK key . A confirmation screen appears. 4 Press [Y es] (the Lef t Select key). The account is deleted. Completed. is displayed and the scr een retur ns to Account. List. Managing the Copier /Printer Count s You can select how the copying and printing page counts ar e shown - either th e total of both or each of copying [...]

11 11-23 Management 5 Press the OK key . The Job Account. Set. menu appears. 6 Press the U or V key to select [Default Setting]. 7 Press the OK key . The Default Setting menu appears. 8 Press the U or V key to select [Copy/Print Count]. 9 Press the OK key . Co py/Print Co unt appea rs. 10 Press the U or V key to select [T otal] or [S plit]. 11 Pres[...]

11-24 Management Restriction Items  [Split] selected for Copier/Pr inter Coun t  [Total] selected for Copier/Printer Count Applying Re striction Restriction can be applie d in two modes as follows: Use the procedure below to select a re striction method. 1 Follow steps 1 to 7 of Managing Accou nts on page 11- 18 . 2 In Account. List, press th[...]

11 11-25 Management 3 Press the Y or Z key to selec t the ite m to be restr icted and then press [Edit] (the Right Sele ct key). When selecting [S plit] in Copy/Print Co unt, screen changes as shown in the left. 4 Press the U or V key to select the desired restriction method and then press the OK key . If you select [Counter Limit], enter the up pe[...]

11-26 Management Applying Limit of Restrict ion This specifies how the machine behaves when the counter has reached the limit of restr iction. The table below describes the action taken. Use the procedure below to apply the restr iction limit. 1 Press the System Menu/Counter key on the main unit operation panel. 2 In the Sys. Menu/Count. menu, p re[...]

11 11-27 Management 6 Press the U or V key to select [Default Setting]. 7 Press the OK key . The Default Setting menu appears. 8 Press the U or V key to select [Apply Limit]. 9 Press the OK key . Apply Limit appears. 10 Press the U or V key to select [Immediately], [Subsequently ] or [Alert Only]. 11 Press the OK key . Completed. is disp layed and [...]

11-28 Management Default Counter Limit When you add a new account, you can chan ge the def ault restrictions on the number of sheets used. You can set any number from 1 to 9,999,99 9 in 1-sheet increments. The items that can be set differ depending on whether [Split] or [Tot al] is se lected for Manag ing the Copier/Printer Counts on page 11-2 2 . [...]

11 11-29 Management 3 If user login administr ati on is disabled, the user authentication screen appe ars. Enter your login user name and p assword and then press [Login]. For th is, you need to log in with administrator privileges. Re fer to Adding a User on pag e 1 1-6 for the default login user name and pa ssword. NOTE: Refer to Character Entry [...]

11-30 Management 11 Use the numeric key s to ente r the default restriction on the number of sheet s, and then press the OK key . Completed. is disp layed and the screen returns to Counter Limi t. 12 Repeat steps 10 to 1 1 set othe r default restrictions on the number of sheets. Copy Restriction: D b (1 - 9999999) **123456*[...]

11 11-31 Management Counting the Number of Pages Printed This counts the number of page s printe d. Counts are classified into Total Job Accounting and Each Job Accou nting. A new count can also be started after resetting the coun t data which was stored for a certain period of time. Types of the cou nts are as follows. T otal Job Accounting /Reset[...]

11-32 Management 4 In the User/Job Account me nu, press the U or V key to select [Job Account. Set.]. 5 Press the OK key . The Job Account. Set. menu appears. 6 Press the U or V key to select [T otal Accounting]. 7 Press the OK key . The T otal Accounting men u appears. 8 Press the U or V key to select the function of which you want to check count [...]

11 11-33 Management 12 Press [Y es] (the Lef t Select key). The counter is reset. Completed. is disp layed and the screen returns to the T otal Accounting menu. Each Job Accounting/Res etting the Counter This counts the number of pages for each account and resets the counts by account. Use the procedure below to disp lay and reset the counter. 1 Pr[...]

11-34 Management 7 Press the OK key . The Each Job Accounting menu appears. 8 Press the U or V key to select the account o f which you want to check counts. 9 Press the OK key . A m enu for th e account appears. 10 Press the U or V key to select the function of which you want to check count s, and then press the OK ke y . If you select [Printed Pag[...]

11 11-35 Management Printing an Accounting Report Total pages counted at all relevant accounts can be printed as an accounting report. Reports have different forma ts depending on how the count of copiers an d printers is administered. When S plit is selected for Ma naging the Copier/Printer Count For the count by paper size, th e report will be pr[...]

11-36 Management 4 In the User/Job Account me nu, press the U or V key to select [Job Account. Set.]. 5 Press the OK key . The Job Account. Set. menu appears. 6 Press the U or V key to select [Account. Report] and then pre ss the OK ke y . 7 In the confirmation screen, pres s [Y es] (the Lef t Select key). A job accounting r eport is p rinted. User[...]

11 11-37 Management Checking the Counter You can check the number of pag es printed and scanned. The number is cou nted by the followin g items: 1 Press the System Menu/Counter key on the main unit operation panel. 2 In the Sys. Menu/Count. menu, p ress the U or V key to select [Counter], an d then press th e OK key . 3 Press the U or V key to sele[...]

11-38 Management 5 After comp leting checking the count, pres s the OK key . The screen returns to the menu for the account.[...]

Appendix-1 Appendix • Optional Equipment .. ................................. ...... A ppendix-2 • Character Entry Method ......... ................. ........ Appendix-5 • Paper .................... ............................ ............... Appendix-9 • S pecifications ......... ....................................... Appendix-18 • Glo[...]

Appendix-2 Optional Equipment Overview of Optional Equipment The follow ing option al equipme nt is available for the machine. Paper Feeder The paper feeder allows you to add three more paper cassettes to the bottom of the machine for contin uous feeding of a large volume of pape r. Paper ca pacity and loading method are the same as Cassettes 1. Ex[...]

Appendix-3 Precauti ons for Handli ng the Memory M odule To protect electr onic parts, dis charge static elec tricity from your body by touching a water pipe (faucet) or other large metal object before ha ndling the memory module. Or, wear an antistatic wrist st rap, if possible, when you install the memory module. Inst alling the Memory Module 1 T[...]

Appendix-4 6 After you finish inst alling the memory module, secure the memory slot cover with screws removed in step 3. 7 Reinstall the right cover . Removing the Memory Module To remove a memory modu le, remove the right cover and the memory slot cover from the machine . Then, carefully push out the two socket clamps. Ease the memory module out o[...]

Appendix-5 Character Entry Method In character entry screens, use the proc edure below to enter characte rs. Keys Used Use the following keys to ent er characters. 1. OK Key Press this key to finalize the entered character (s). 2. Clear Key Press this key to delete the character at the curs or position. If the cursor is at the end of the line, the [...]

Appendix-6 Selecting T ype of Characters To enter characters, the following three types are available : ABC To enter alphabets. 123 To enter numerals. Symbols To enter symbols. In a charac ter entry sc re en, press [T ext] (the Right Select key) to select the type of characte rs you wan t to enter . Each time you press [T ext] (the Right Select key[...]

Appendix-7 Entering Characters After selecting a character type, use t he procedur e below to enter characters. Entering Alphabet s and Numerals Referring to the table below, pre ss the key co rrespon ding to the character y ou want to enter un til it is displaye d. Key Entry mode A vailable characters Alphabetic/Symbol . @ - _ / : ¯ 1 Numeric 1 A[...]

Appendix-8 Characters associated with differe nt keys can be entered consecutivel y. To enter a character associate d with the same key after another, use cursor keys to move the cu rsor to the next entry position before en tering it. If you use cursor keys to move the cursor to an entry po sition apart from the end of the line and enter a characte[...]

Appendix-9 Paper This section explains the paper sizes and ty pes that ca n be used in the paper so urce. Cassette Optional p aper feeder Multi Purpose tray (MP tray) Supported types Supported p aper sizes No. of sheets Plain, Preprinted, Bond, Recycled, Rough, Letterhead, Color (C olour), Prepunche d, High Qua lity , Custom 1 to 8 A4, JIS B5, A5, [...]

Appendix-10 Envelopes ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Hagaki, Oufuku Hagaki, Y oukei 4, Y o ukei 2 Other sizes: Portrait-2.76 to 8.50" or 70 to 216 mm Landscape- 5.83 to 14.02" or 1 48 to 356 mm 5 T ransp arency (OHP film) Letter , A4 1 Supported types Supported p aper sizes No. [...]

Appendix-11 Basic Paper Specifications This machine is designed to p rint on standard co py paper as used in r egular ('dry') copiers and pa ge printers such as laser printers. It also supports a variety of oth er types of paper that conform to the specifications given in th is appendix. Be careful when choosin g paper. Paper unsuitable f[...]

Appendix-12 Choosing the Appropriate Paper This section describes guid elines for choosing pape r. Condition Avoid using pa per with bent corners or that is curled, dirty, or torn. Do not us e paper that ha s a rough surfac e or paper fiber lint, or that is especially delicat e. Use of paper in any of these conditions will not only deliver poor cop[...]

Appendix-13 Basis Weight In countries that use the metric system, basis weight is th e weight in grams of one sheet of paper one square meter in area. In the United Stat es, basis weight is the weight in pounds of one re am (500 sheets) of paper cu t to the standard size (or trade size ) for a specific grade of paper . Paper that is too heavy or to[...]

Appendix-14 Packaging: Cho ose paper that is properly pa ckaged and sta cked in boxes. Ideally, the packaging itself should have been treated with a coating to inh ibit moisture. Specially trea ted p aper: We do not re commend printing onto th e following types of paper , even if it conforms to the basic specifications. When you use t hese kinds of[...]

Appendix-15 T ranspar ency (OHP film) Transparencies must be able to withstand the heat of printing. Transpare ncies must meet the following conditions. To avoid problems, use the multi purpose tray for transpar e ncies and load transparencies with the long side facing the machine. If transparencies jam frequent ly at output, try pulling the leadin[...]

Appendix-16 Envelopes Use the multi purpose tray for envelopes. Due to the structure of envelo pes, printing evenly ove r the entire surface may not be possible in some ca ses. Thin envelopes in particular may be wrinkl ed by the machine in some case s as they pass through. Before purchasing envelopes in volume, try testing a sample to ensure the p[...]

Appendix-17 Some label paper has lar ge margins on the top sheet. When using such paper, do not peel these margins fr om the carrier sheet before completing output. Use label paper that confor ms to the following specifications. Colored Paper Colored paper must con form to the specifications liste d on the page 11 of the Appendix. In a ddition, the[...]

Appendix-18 Specifications NOTE: S pecifications are subject to chan ge without notice. Machine Item Description FS-3040MFP FS-3140MF P Ty p e Desktop Printing Method Electrophotography by se miconduc tor laser , single drum system Supported Original T ypes Sheet, Book, 3-dimensional objects (m aximum original size : Folio/Legal) Original Feed Syst[...]

Appendix-19 Printer Image Write Syst em Semico nductor lase r (1 beam) Main Memory S tandar d: 256MB Maximum: 768MB Interface USB Interface Connector: 1 (USB Hi-S peed) USB Host: 1 Network interf ace: 1 (10 BASE-T/100 BASE-TX) Resolutio n 600 × 600 d pi Operating Environment Te m p e r a t u r e 10 to 32.5°C/50 to 90.5°F Humidity 15 to 80 % Alti[...]

Appendix-20 Scanner *1 Available Operating System : Windows 20 00 (Service Pack 4), Window s XP , Windows Vista *2 Available Operating System : Windows Vista Operating Sy stem Windows 2000, W indows XP , Windows XP Professiona l, Windows Se rver 2003, Windows Server 2003 x64 Edit ion, Windows V ista x86 Edition, Windows Vist a x64 Edition, Windows [...]

Appendix-21 Document Processor Environment al Specifications NOTE: Consult your dea ler or service repres ent ative for recommended p aper types. EN ISO 7779 Maschinenlärminformations-V erordnung 3. GPSGV , 06.01.20 04: Der höchste Schalldruckpegel beträgt 70 dB (A) oder weniger gemäß EN ISO 7779. EK1-ITB 2000 Das Gerät ist nich t für die Be[...]

Appendix-22 Glossary AppleT alk AppleTalk, which come s with Apple Computer's M ac OS, is a network protocol. AppleTalk enables file/printer sharing and also enables you to utiliz e application software that is on another co mputer on the same AppleTalk network. Auto Form Feed T imeout During data transmission, the machine may sometimes have t[...]

Appendix-23 FTP (File T ransfer Protocol) A protocol to transf er files on th e TCP/IP net work, whet he r the Internet or an intranet. Alon g with HTTP and SMTP/ POP, FTP is now frequently used on the Inter net. Grayscale A computer color expression . Displayed images of this sort are typicall y composed of s hades of gray, varying from black at t[...]

Appendix-24 PPM (prints per minute) This indicates the number of A4 si ze prin touts made in o ne minute. Printer Driver The software to enable you to print data created on any application softwar e. The printer driver for the ma chine is contained in the CD-ROM enclosed in the p ackage. Insta ll the printer driver on the computer connected to the [...]

Appendix-25 WIA (Windows Imaging Acquisit ion) A function to import images su pported after Wind ows Me/XP from digital came ras and other peripher al devices.This function replaces what TWAIN used to do; the featur e is provided as a pa rt of Windows functions and improves ease of operation, so that you import images direct ly to My Computer witho[...]

Appendix-26[...]

Index-1 Index Index Numerics 1-sided/2-sided Selection 5-7 A Accessibility Appendix-22 Adjusting Density 5-13 Auto 3-8 Manual 3-8 Adjustment/Maintenance 8-95 Copy Density Adjustment 8-95 Correcting Fine Black Lines 8-97 Developer Refresh 8-98, 8-99 Send/Box Density 8-96 AppleTalk Appendix-22 Auto Low Power Mode 2-8 Auto Paper Selection Appendix-22 [...]

Index-2 Index Index Collate/Offset 8-47 Color Selection (Copy) 8-42 Continuous Scan 8-52 Density 8-45 EcoPrint 8-49 E-mail Subject/Body 8-51 File Format 8-53 File Name 8-50 File Separation 8-54 Image Quality 8-63 Original Image 8-44 Original Orientation 8-48 Scan Resolution 8-43 TIFF Print 8-55 XPS FitTo Page 8-56 Zoom 8-46 Default Gateway Appendix[...]

Index-3 Index Job Accounting 11 - 1 5 Managing the Copier /Printer Counts 11 - 2 2 Restricting the Use of the Machine 11 - 2 3 Job Finish Notice 5-21 Copy 4-14 Send 5-21 K KPDL Appendix-23 L Label Appendix-16 LAN Cable Connecting 2-5 Legal Information xxii Login 3-2, 1 1-5 Logout 3-2, 1 1-5 Low Power Mode 2-8 Low Power Timer 8-39 M Management 11 - [...]

Index-4 Index Index Loading in the Cassettes 2-36 Loading in the Multi Purpose Tray 2-39 Multi Purpose Tray 8-14 Setup 8-7 Size and Media 2-43, Appendix-9 Special Paper 8-21, Appendix-14 Specifications Appendix-1 1 Weight 8-16 Paper Feeder Appendix-2 Paper Jam 10-12 Cassette 1 10-14 Cassette 2 10-14 Document Processor 10-16 Jam Location Indicators [...]

Index-5 Index Slit Glass Cleaning 9-2 SMTP Appendix-24 Solving Malfunctions 10-2 Specifications Document Processor Appendix-21 Environmental Specifications Appendix- 21 Machine Appendix-18 Printer Appendix-19 Scanner Appendix-20 Specifying Destination 3-26 Status / Job Cancel 7-1 Status Page 8-90, Appendix-24 Subnet Mask Appendix-24 Switching the L[...]

Index-6 Index Index[...]

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