Kyocera TASKalfa 5500i/TASKalfa 4500i manual

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Legal Notes Unauthorized reproduction of all or part of this guide is prohibited. The information in this guide is subject to change without notice. We cannot be held liable for any problems arising from the use of this product, regardless of the information herein. Regarding Trademarks Microsoft®, Windows®, Windows 7®, Windows Vista®, Windows [...]

Table of Contents Chapter 1 Installation Preparing to Install the Driver ........................................................................................................ 1-1 Selecting an Installation Method ................................................................................................... 1-1 Installing Utilities ..........[...]

User Settings .............................................................................................................................. 2-11 Identification .......................................................................................................................... 2-11 Units .......................................................[...]

Poster ............................................................................................................................................ 5-3 Printing a Poster ...................................................................................................................... 5-4 Chapter 6 Finishing Separation ..........................[...]

Job Storage (e-MPS) options .................................................................................................. 9-1 Custom Box .................................................................................................................................. 9-2 Storing a Job in a Custom Box ...........................................[...]

1 Installation A printer driver is an application that manages communication between a printer and your computer. Once installed, the printer driver settings must be configured in the printer Properties and Printing Preferences . Note: In Windows operating systems, you must be logged in with administrator rights to install the printer driver. Prepa[...]

Installation Express Mode Installation Installing in Express Mode on page 1-2 Custom Mode Installation Installing in Custom Mode with a Network Connection using Discover on page 1-4 Installing in Custom Mode with a USB Connection using Discover on page 1- 5 Installing in Custom Mode with a Network Connection using Custom Select on page 1-6 Installi[...]

Installation 2 On the Installation Method page, click Express Mode . 3 The Discover Printing System page opens, searching for your printing system. If Discover finds your printing system, select your model from the list and click Next . If Discover does not find your printing system, a message appears. Remove and reinsert the USB or network cable, [...]

Installation Click Finish , and retry the installation. If the same message appears again, contact your system administrator. The installation of the printer is now complete. If prompted, restart your computer. Custom Installation Custom Mode applies to driver installation for a USB or network connection. The installation wizard can discover printe[...]

Installation 7 The Installation Completed page appears displaying the following driver options. Print a test page This selection verifies a connection with the printer and creates a print out of the installed driver components. Enable Status Monitor The Status Monitor displays system status messages on your computer screen during printing tasks. Th[...]

Installation 4 On the Custom Installation page, select the driver and software packages you want to install from the Driver and Utility tabs, and clear those not intended for installation. Click Next . If you only select software packages from the Utility tab, you will skip to the Confirm Settings page. 5 On the Printer Settings page, you can assig[...]

Installation 3 The Discover Printing System page opens, searching for your printing system. The Discover button is automatically selected. Choose Custom select and click Next . 4 The Printing System page appears. Select your printing system model from the list and click Next . If there is only one driver model, this page does not appear. Proceed to[...]

Installation The installation of the printer is now complete. If prompted, restart your computer. Installing in Custom Mode with a USB Connection using Custom Select This section describes the custom installation procedure of the driver software in Windows operating systems using a USB connection. With the Custom select option, you manually select [...]

Installation This selection verifies a connection with the printer and creates a print out of the installed driver components. Enable Status Monitor The Status Monitor displays system status messages on your computer screen during printing tasks. The Status Monitor button appears on the Advanced tab. Show Quick Print Tab This selection lets you def[...]

Installation 1 Click Start and click Devices and Printers (Windows 7), or click Control Panel and double-click Printers (Windows Vista). 2 Click Add a printer . 3 The Add Printer Wizard appears. Click either Add a local printer or Add a network, wireless or Bluetooth printer . Follow the instructions on each page, and then click Next to proceed to [...]

Installation 3 Click Printing Preferences . 4 In the Printing Preferences dialog box, select the desired features in all tabs. 5 Click OK to save the settings. KX DRIVER 1-11[...]

2 Device Settings In Device Settings , you can select installed printing system options so the associated features can be used with the printer driver. You can also match the memory setting in the driver with the memory installed in your printing system, which lets the driver manage font downloads more efficiently. Administrator, User, PDL (Page De[...]

Device Settings 1 In Device Settings , under Device options , select a finisher that supports punch. Or if already selected, double-click the blue text. 2 Depending on the punch unit attached, select one option: None No punch option available in the Finishing tab. 2 hole 2 hole option available in the Finishing tab. 2 & 3 hole 2 hole and 3 hole[...]

Device Settings Auto Configure Auto Configure detects the devices installed on the printing system if it is connected over a network. Auto Configure can detect printing system devices such as input devices. When your computer is connected to the printing system through a TCP/IP or WSD port, the Auto Configure button appears in Device Settings . Aut[...]

Device Settings Setting the Memory By default, the Memory setting matches the standard memory in the printing system. If optional memory is installed, set the memory in the printer driver to match the total amount of memory. 1 Install optional DIMM memory in the printing system. 2 In Device Settings > Memory , type or select the amount of total [...]

Device Settings To enable this feature, in Device Settings > Administrator Settings > General , select Send Count information . Send Application Name This option lets you send the application name with a print job, so that a different printing process is used for each application. Some third party print accounting programs use this informatio[...]

Device Settings SNMP Simple Network Management Protocol (SNMP) is a set of rules that govern the management of network devices, such as printing systems. These settings determine the level of security when using the Auto Configure feature, and prevent unauthorized printing to the SNMPv3 printing system. SNMP settings must be set in the printer driv[...]

Device Settings 2 Select SNMPv1/v2c or SNMPv3 . For SNMPv1/v2c , type the Read community name and Write community name , to a maximum of 32 characters, and click OK . For SNMPv3 , type a User name to a maximum of 32 characters, and a Password from 8 to 32 characters. 3 To set authentication and privacy options for SNMPv3 , click Settings . 4 In the[...]

Device Settings This option locks a defined profile of driver settings by application. Job tab This option locks settings selected in the Job tab. Security settings This option locks the Security Watermark in the Advanced tab. Security Watermark is an optional plug-in. Password settings The password set by the administrator temporarily unlocks driv[...]

Device Settings Validate user name (computer) or prompt for login user name This option searches for the Windows User name in the driver’s Login user name list. Validation is done every time the user prints a job. If the Windows User name exists in the Login user name list, the associated driver Login user name and Password from the list are used[...]

Device Settings Job Accounting Job accounting gives an administrator the ability to control usage of a printing system. With Job accounting , an administrator can assign account IDs (identification numbers) to users or departments, a specific account ID, or make account ID input mandatory for printing. After account IDs are created, you can view fr[...]

Device Settings The remaining Job accounting options become available when you create an account ID list. If you select the Use specific account ID or Prompt for account ID option, proceed to step 5. 3 Select Account ID List to create and manage account ID lists. 4 Select from the remaining Job accounting options: Prompt for account ID and validate[...]

Device Settings Poster settings in the Layout tab. Gutter settings in the Finishing tab. Selecting a Unit of Measurement You can select a unit for displaying measurements in the user interface. 1 In Device Settings > User Settings , select Inches or Millimeters . 2 Click OK in the User Settings and Properties dialog boxes. Language Preference Th[...]

Device Settings Faster return to application PCL 5c Fully compatible with earlier PCL versions Bidirectional communication support Wide selection of fonts for use with Microsoft Windows applications Complex graphics might not print as well KPDL KPDL is used when printing from applications that support PostScript 2 or 3. An emulation of PostScript p[...]

Device Settings This option reduces errors when printing complex jobs from applications that use PostScript formatting. When selected, EMF spooling is not available in the Advanced tab. PDF Settings Provides options for printing and saving documents to Adobe PDF format. See PDF topics for details. Selecting a PDL You can select a page description l[...]

Device Settings Encryption Encryption provides password protection so that a document cannot be opened or altered by unauthorized users. Arc4 40 This encryption option provides low level security for a PDF document. This option supports Adobe Acrobat and Adobe Reader 6.0, or later. Arc4 128 This encryption option provides low level security for a P[...]

Device Settings Printing and Saving to PDF You can print a document and save it to Adobe PDF, if you have installed the Output to PDF plug-in. 1 In Device Settings > PDL Settings , in the Select PDL list select PDF . 2 Click Settings . 3 In the PDF Settings dialog box, select Print and save . 4 Click Settings , and select from print and save opt[...]

Device Settings If the values for a given media source differ between printer drivers, you can reassign an enumerated value to create a match between the drivers. 1 In Device Settings > Compatibility Settings , from the Media source enumeration list select the paper supply method. The current value is listed in the Enumerated value box. 2 Type a[...]

Device Settings Removing a Plug-in You can remove an installed plug-in from the driver. If removed, the plug-in features do not appear in the driver interface. Note: To remove the Output to PDF module, PDF must not be selected in the PDL Settings dialog box. 1 In Device Settings , click Kyocera logo > Plug-in . 2 Select a plug-in module from the[...]

3 Quick Print In the Quick Print tab, you can apply basic print settings to print jobs. Any Quick Print settings can be saved as a group, called a profile, and applied to any print job. Profiles support common printing tasks. The administrator can set the view of the Quick Print tab through the Installation process, or Administrator Settings in Pro[...]

Quick Print This icon changes the ordering of the printed pages. The page ordering sequence can either be 123, 123, or 111, 222 and so on. You can also reverse the order of the printed pages (321, 321) by selecting the Reverse check box in the Basic tab. ( Reverse is available only when Printer default is not selected in Basic > Destination ). P[...]

Quick Print Turn the short edge of the page to view the content. Multiple Pages per Sheet Multiple pages per sheet prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of pages per sheet is increased. You can set the arra[...]

Quick Print 5 After making your selections, click OK . Profiles In Profiles , you can save printer driver settings as a profile. You can select multiple options in any Printing Preferences tab, save them to a profile, and use all of them at once when you apply the profile. The profiles list always includes a Factory Default profile that returns the[...]

Quick Print 4 Click OK to save the profile. The newly added profile appears in the Profiles dialog box. 5 Click Apply to use the selected profile for the current print job, or click OK to close the dialog box. Note: To reset the printer driver to default settings, select the Factory Default profile, and click Apply . This clears the settings of a s[...]

Quick Print 2 In the Select profile section, select the profile to be exported, and click Export . 3 The Export Profile dialog box appears. Name and save the profile. 4 Click OK to close the Profiles dialog box. Application Based Printing An administrator can associate a profile with an application so that all printing from the application uses the[...]

Quick Print 2 Click Application to open the Application Based Printing dialog box. 3 Select an association to edit and click Edit to open the Edit Association dialog box. 4 Change desired settings under Association name , File name , or Profile . 5 Click OK in the Edit Association and Application Based Printing dialog boxes to save the revised asso[...]

4 Basic In the Basic tab, you can specify the most commonly used printer driver settings. Basic Settings The Basic tab contains several settings for the most commonly used printing tasks. Print size This setting sets the size of the area that the printer prints to, regardless of the actual paper size that is used by the printing system. Source This[...]

Basic Orientation These settings specify the paper orientation of the print job. If Rotated is selected, the print job orientation is rotated 180 degrees. Copies This setting specifies the number of copies to print. For collating multiple copies, select Collate . If Reverse is selected, the printed pages appear in reverse order. Reverse is availabl[...]

Basic in the application (the size of the original) then, in most cases the Print size is ignored and the document is printed based on its original size. You can create a page size with your chosen dimensions for printing on non- standard size paper. For example, you can create a custom banner with a height from 5.82 inches (148.0 mm) up to 48.00 i[...]

Basic Turn the long edge of the page to view the content. Flip on short edge Turn the short edge of the page to view the content. Flip on long edge Flip on short edge Printing in Duplex Mode You can print on both sides of each page. 1 In the Basic tab, select Print on both sides . 2 Select either Flip on long edge or Flip on short edge . 3 Click OK[...]

Basic With Collate selected, the driver prints the complete job set by set. With Collate cleared, it prints each page by set. For example, with Collate selected, three copies of a five-page document output as pages one through five in succession, three times. The printer driver automatically overrides the application's Collate setting and uses[...]

Basic If you are satisfied with the preview, click the printer button to print the job. Kyocera Logo The Kyocera logo appears on the bottom portion of any Printing Preferences screen or Device Settings screen. Click the logo to open the About dialog box that displays the driver version number and driver plug-in information. Displaying Version Infor[...]

5 Layout In the Layout tab, you can arrange document data on printed pages without affecting the original document. Multiple Pages per Sheet Multiple pages per sheet prints several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. The size and readability of the multiple pages decrease as the number of[...]

Layout 5 Click OK to return to the Print dialog box. 6 Click OK to start printing. Scaling Scaling increases or decreases text and graphics on a page. You can also select a gutter setting in the Finishing tab that enlarges the margins to accommodate stapling or hole punching. When Scaling is selected, other Layout tab options are unavailable. Setti[...]

Layout Ensure that Print size in the Basic tab, is larger than the page size. For example, with Full Bleed selected, and in Basic > Paper , you select Print size > Letter (100%) and Pages Sizes > Envelope #10 , there will be a lot of white space around the document for you to trim after printing. Printing with Full Bleed You can print to t[...]

Layout When Poster is selected, other Layout tab options are unavailable. Note: Pages per poster displays the unit of measurement in inches or millimeters. You can change the Units setting in the User Settings dialog box, accessed from Device Settings . Use Poster Settings to select options, in any combination to make it easier to create a poster. [...]

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6 Finishing In the Finishing tab, you can specify document finishing features such as separating sets of printed jobs, creating bi-fold or tri-fold documents, creating a gutter, stapling and punching holes. Separation The Separation feature stacks print jobs so that one print job can be distinguished from another. There are two Separation methods: [...]

Finishing 2 Select a number of copies greater than 1. 3 In Finishing > Separation , select Rotate copies . 4 Click OK to return to the Print dialog box. 5 Click OK to start printing. Offset Jobs The Offset jobs feature physically shifts each print job in the output tray. To ensure consistent offset stacking, all users printing to the same printi[...]

Finishing your document. You can select the direction of the folds. You can also select the number of pages produced as output. Printing with Tri-Fold With a folding unit installed, you can create a folded document. 1 In the Finishing tab, select Tri-Fold . 2 In Print Side , select one of the two options: Inside This selection prints on the inside [...]

Finishing A4 and A3 (210 x 297 mm and 297 x 420 mm) B5 (JIS) and B4 (182 x 257 mm and 257 x 364 mm) Letter and Legal (8.5 x 11 in. and 8.5 x 14 in.) Letter and Ledger (8.5 x 11 in. and 11 x 17 in.) 16K and 8K (197 x 273 mm and 273 x 394 mm) Setting the Finishing Edge You can align the matching sides of two different page sizes in a document. 1 In t[...]

Finishing The top two settings (A4/Letter) are for the smaller size paper in the mixed page document. The second row of settings (A3/Legal/Ledger) is for the larger size paper in the mixed page document. Note that a change to one custom Finishing edge setting adjusts other selections to make them compatible with the change. Gutter A gutter creates [...]

Finishing destination compatible with that finishing option. The destination is automatically updated to the first available output tray that supports the selected finishing option. Staple selects the Destination automatically. If the Finishing options are changed, the Destination selection is not affected. Finishing edge should be selected before [...]

Finishing 3 Click OK to return to the Print dialog box. 4 Click OK to start printing. User Guide 6-7[...]

7 Imaging In the Imaging tab, you can manage print quality and grayscale settings. Print Quality and EcoPrint Print quality lets you select between High quality or Custom (EcoPrint). Selecting Print Quality In the Imaging tab, select a Print quality from the list. High quality Select this setting to print at the highest print quality. Custom Custom[...]

Imaging With EcoPrint selected, you can choose to save toner by moving the Toner save level slider from the left (least amount of toner saved) to the right (most amount of toner saved). EcoPrint does not increase print speed. EcoPrint is also available in the Quick Print and Basic tabs. If EcoPrint was selected in the Quick Print or Basic tab, the [...]

Imaging This method improves text quality and increases print speed by converting TrueType fonts to Adobe Type 42 font format. This feature is available when KPDL is selected in the PDL Settings dialog box. Download as bitmaps Downloading fonts as bitmaps provides more detail, however it creates large file sizes. This is best suited for print jobs [...]

Imaging If the device font does not have similar font characteristics to the system font, character spacing in the document may appear incorrect. Disable Device Fonts In some cases, the printing system substitutes fonts even if you send the TrueType fonts as outline fonts or bitmap images. Select Disable device fonts to prevent substitution of devi[...]

Imaging This setting prints patterns and fills with the fewest number of lines, patterns, or dots. Coarse is the same as Auto when PCL XL or PCL 5c is selected in the PDL Settings dialog box. Medium This setting prints patterns and fills with a greater number of lines, patterns or dots than the Coarse setting. Medium is the same as Auto when KPDL i[...]

Imaging Halftone Screen Halftone Screen lets an experienced user print different shades of gray as are found in photographs. Shades are produced by printing dots of various sizes and shapes, and by spacing them closer or farther apart. Shading can also be adjusted by the number of rows of data, the angle of the rows, and the shape of the data. Half[...]

Imaging 6 Click OK to start printing. Adjusting Grayscale The grayscale adjustment settings change the Brightness and Contrast of graphics. These settings are useful if graphic images are printing too light, too gray, or too dark. Text remains unaffected. 1 In the Imaging tab, under Adjustment , select Custom . A preview image in the Adjustment Set[...]

8 Publishing In the Publishing tab, you can create covers and inserts for a print job, and add backing sheets between transparencies. Cover Mode Cover mode lets you add cover pages for the front and back of your document. You can print on cover pages of a different weight or color than the main document. The source of the cover paper is specified b[...]

Publishing 5 Click OK to start printing. Cover Mode Options Check Box Selection Cover Insertion Type Front Inserts a blank front cover. Front Prints on the outside surface of the front cover. Front outside Front Prints on the inside surface of the front cover. Front inside Prints on the outside and inside Front surfaces of the front cover. Front ou[...]

Publishing Check Box Selection Cover Insertion Type Inserts blank front and back covers. Front and back Prints on the outside surface of the Front and back front cover and inserts a blank back cover. Front outside Prints on the inside surface of the front Front and back cover and inserts a blank back cover. Front inside Prints on both sides of the [...]

Publishing Check Box Selection Cover Insertion Type Prints on the inside surface of the Front and back back cover and inserts a blank front cover. Back inside Prints on the outside surface of the Front and back back cover and inserts a blank front cover. Back outside Prints on both sides of the back cover Front and back and inserts a blank front co[...]

Publishing 1 In the Publishing tab, select Cover mode . 2 In the Media for cover list, select the media type or source cassette for the front and back covers. When you choose the media type, a source cassette matching that media type is automatically selected. 3 Click OK to return to the Print dialog box. 4 Click OK to start printing. Page Insert A[...]

Publishing Page Insertion Options Check Box Selection Page Insertion Type Page insert Inserts a blank page. Page insert Prints on the front side of the inserted page. Print onto front Page insert Prints on the back side of the inserted page. Print onto back Prints on both sides of the inserted Page insert page. Print onto front Print onto back Tran[...]

Publishing only available when printing on transparencies supplied from the MP tray . You can print the same content on the backing pages as on the transparencies. Transparency interleaving cannot be used together with Cover mode or Page insert . Inserting Backing Sheets Between Transparencies You can insert backing sheets between transparencies. 1[...]

9 Job In the Job tab, you can store print jobs in the memory installed in the printing system. You can also select a Job name to use with Job storage features. You can use this tab to set or change the default settings that apply when you print a document from a Microsoft Windows application. Job Storage (e-MPS) Job storage (e-MPS) offers a set of [...]

Job Quick copy Hard disk No When sent from the When printing computer system is turned off or hard disk is full Proof and hold Hard disk No One copy when job When printing is sent; remaining system is turned off copies later Private print Hard disk Yes When access code When printing is entered at system is turned off operation panel or after printi[...]

Job password to the custom box list in the driver. With user permissions, the print job is canceled. You will be prompted to contact an administrator to establish printing permissions. Quick Copy Quick copy is a Job storage (e-MPS) option that prints all copies of a print job and stores the job temporarily on the hard disk for reprinting later. Thi[...]

Job Warning: A print job can replace a job on the hard disk having the same User name and Job name . To prevent this, select Use job name + date and time under Overwrite job name . Printing a Proof and Hold Job Proof and hold lets you print one copy of a multicopy job to proof before printing the remaining copies. The job is stored on the hard disk[...]

Job Job Storage Job storage is a Job storage (e-MPS) option that lets you store a print job permanently on the hard disk for printing later. You also have the option of protecting the print job from unauthorized printing by using an access code. This feature is available when a hard disk is installed and selected in Device Settings . Job storage is[...]

Job Overwrite Job Name Overwrite job name is an option to ensure that a saved print job is not replaced in printing system memory by a new job having the same job name. If a user sends two print jobs with the same user name and job name, the second job replaces the first job without any prompt. To prevent this, Overwrite job name can automatically [...]

10 Advanced In the Advanced tab, you can choose special features that extend the capabilities of the printing system. Prologue/Epilogue The Prologue/Epilogue feature lets you insert a command file at the beginning of a print job or at the end. The command file, prepared in a text editor, utilizes programming commands from the printer resident PRESC[...]

Advanced 1 In Advanced > Prologue/Epilogue , select a Prologue/Epilogue file name from the list, and then click Edit . 2 After your text editor opens, make your changes to the file. 3 Save the file and exit. Note: Editing and saving a command file replaces the contents of the existing local or network file. Deleting a Prologue/Epilogue File You [...]

Advanced Unassigned The selected command file is not inserted into the print job. This selection can be used when you are working with multiple command files and want to use some but not others. Select Unassigned for the command files you do not want to use in the print job. Beginning of the print job The command file is inserted as the first page [...]

Advanced 3 Under Watermark name , type a name, up to 39 characters. A default watermark cannot be renamed. 4 Under Watermark text , type your preferred text. This option is not available when editing a default watermark. 5 Select the font, style, and size of the text. 6 Select the color of the watermark from the list. The options available are blac[...]

Advanced 1 In Advanced > Watermark > Select watermark , choose a default or custom watermark to print. 2 Under Page selection , choose pages for printing the watermark: All pages This option prints the watermark on each document page. First page only This option prints the watermark on the first document page. All pages except first page This[...]

Advanced The reverse is also true. If these features are changed, then the Security Watermark selection is set to None , and cannot be used. Adding or Editing a Security Watermark You can create a new security watermark that displays text but not an image. Any security watermark can be edited, though a limited number of options can be changed for d[...]

Advanced photocopy. When editing an image, or if Device Settings > PDL Settings > GDI compatible mode is selected, Overprint is selected automatically. 9 Adjust the calibration. After adjusting calibration, in all dialog boxes click OK . Adjusting Security Watermark Calibration For a security watermark to be effective, it must be nearly invis[...]

Advanced This option prints the security watermark on each document page. First page only This option prints the security watermark on the first document page. All pages except first page This option prints the security watermark on all pages after the first page. Only on specified pages This option prints the security watermark on the page numbers[...]

Advanced Command Center RX Opens a web browser to display a printer web page. Note: If your printer is connected with a USB cable, this feature cannot be used. Define settings using the operation panel of the printing system. Always on top Leaves the Status Monitor image on top of other open windows. Opacity Adjusts the Status Monitor to let a vari[...]

Advanced The sound file text box becomes available. Type the location of a sound file (.WAV), or browse to find a file located on your computer. To add speech: Select Use Text to speech . Type your preferred text in the text box. The Microsoft Text to Speech utility reads your typed text and plays it back in a spoken voice. 6 Click Apply to save yo[...]

Glossary A Access code A four-digit code that you must enter at the printing system’s operation panel to print a Private print job. An access code can also be used with the Job storage feature. Application based printing An administrator can associate a profile with an application so that all printing from the application uses the same profile se[...]

Enable client profile Client profile refers to profile settings saved on a server and accessed by clients in a client/server environment. This feature in the Advanced tab lets an administrator control and distribute profiles. F Fast printing Printing mode that decreases spool size and increases print speed. Finishing edge Finishing edge aligns the [...]

MP tray Source tray used for labels, transparencies, envelopes, and custom printing media. Multiple pages per sheet This feature lets you print several pages on a single sheet of paper for the purpose of reviewing the document and conserving paper. O Operation panel The keys and display on the printing system. Use the operation panel to set options[...]

Proof and hold Job option that prints one copy of a print job so that you can proof it before printing the remaining copies. This feature is available when a hard disk is installed and selected in Device Settings. After the proof copy is printed and checked, remaining copies can be printed from the printing system’s operation panel without sendin[...]

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