Lexmark 16M1784 manual

X651de, X652de, X654de, X656de, X656dte, X658d, X658de, X658dme, X658dfe, X658dte, X658dtme, X658dtfe User's Guide July 2008 www.lexmark.com Lexmark and Lexmark with diamond de sign are trademarks of Lexmark Internation al, Inc., register ed in the United States and/or o ther countries. All other trademarks are the proper ty of their respectiv[...]

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Contents Safety information........ ..................................... ..............................13 Learning about the prin ter................... ..........................................15 Finding information about the printer............. ............ ............. ............. ............. ............ ............ .. ......... ......[...]

Using an RJ11 adapter ............. ............ ........ ............. ......... ........... ........... ........... ......... ......... . ......... .......... ........... ........... ........ ...... 61 Connecting directly to a telephone w all jack in Germany ........... ............ .......... ........... ............ .......... ...... ......... [...]

Making transparencies.............. ........... ........... .......... ............ ........... ......... ............. ......... ...... .... ........ ............ ........... ........ .......... ... 93 Copying to le tterhead .... ............ .......... ......... ............ ......... .......... ............ ......... .......... ......... .. ....[...]

Customizing e-mai l setti ngs.......... ......... ........... ........... ......... .......... ........... .......... ........... ........ ......... ......... ........ ........... 108 Adding e-mail subject and message information...... ....... .. .......... ......... ............ .......... ......... .......... ........... .......... ......... ....[...]

Improving fax quality..................... .................... .......................... .................... ................... ...... ..................... ..................118 Holding and forwarding faxes.......... .................. ................ ................ ................ ............... ................. ................... ....[...]

Printing.......................... ............................ ..................... ..................129 Printing a document........... .............. ............. .............. ............. ............... .............. .............. .............. ............. .............. ...129 Printing on specialty media.................... ........[...]

Configure MP me nu ................... ........... ........ ............. ......... ........... ........... ........ ............ ........ .......... ........... ......... .......... ......... ...... 155 Envelope Enhance .............. ........... .......... ............ ......... ............ .......... ......... ............ ......... ... .......[...]

Understanding p rinter mess ages ...............................................234 List of status and error messages............ ............... ........... .............. ............. .............. ........... .... ...... ........... ............. ....234 Maintaining the printer .............................................. ...................[...]

Troubleshooting............. ................................................ ................266 Solving basic printer problems.......... .. ............ ............. ............... ........... ............. ............ ............. .............. ............. ....266 Printer con trol panel displ ay is blan k or displays only dia monds.......[...]

Solving paper feed problems.............. . ......... ........... ........... .......... ........... .......... ............ ........... ........... .......... ........... ...281 Paper frequently jams ..................... ......... ............ .......... ........... .......... ......... ........... ........... .. ..... ............ ........ .....[...]

Safety information Connect the powe r cord to a properly grounded electr ical outlet that is near the product and easily accessible. Do not place or use this product near water or wet locati ons. CAUTION—POTENTIAL INJURY: This product uses a laser. Use of cont rols or adjustments or performance of procedures other than those specified he rein may[...]

Refer service or repairs, other than th ose described in the user documen tatio n, to a profession al service person. CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cl eaning the exterior of the p rinter, unplug the power cord from the wall outlet and disconnect all cable s from the printer before proce eding. CAUTION—SHOCK HAZA[...]

Learning about the printer Finding information about the printer Setup informatio n Description Where to find The Setup information gives you instructions for setting up the printer. Foll ow the set of instructions for local, network, or wireless, depending on what you need. You can find the Setup information on the side of the printer box or on th[...]

Description Where to find (North America) Where to find (rest of world) E-mail support For e-mail support, visit our Web site: www.lexmark.com . 1 Click SUPP ORT . 2 Click Technical Support . 3 Select your printer type. 4 Select your printer model. 5 From the Support Tools section, click e-Mail Support . 6 Complete the form, and then click Submit R[...]

Selecting a location for the printer When selecting a location for th e printer, leave enough room to open trays, covers, and doors. If you plan to install any options, leave enough room for them also. It is important to: • Make sure airflow in the room meets the la test revision of the ASHRA E 62 stand ard. • Provide a flat, sturdy , and stabl[...]

Understanding the ADF and scanner glass Automatic Document Feeder (ADF) Scanner glass A Use the ADF for multiple-page documents. Use t he scanner glass for single pa ges, small items (such as postcards or photos), transparencies, phot o paper, or thin media (such as magazine clippings or ligh tweight carbonless forms). You can use the ADF or the sc[...]

Understanding the printer control panel 12 ABC 3 DEF 6 MNO 5 JKL 4 GHI 9 WXYZ 8 TUV 7 PQRS # 0 * 1 2 4 5 6 7 8 3 Item Description 1 Display View scanning, copying, faxing, and printing options as well as status and error messages. 2 Keypad 12 ABC 3 DEF 6 MNO 5 JKL 4 GHI 9 WXYZ 8 TUV 7 PQRS # 0 * Enter numbers or symbols on the display. 3 Dial Pause[...]

Item Description 6 Start • Press to initiate the current job indicated on the display. • From the home scre en, press to start a copy job with the default settings. • If pressed while a job is scanning, the button has no effec t. 7 Indicator light Indicates the printer status: • Off —The power is off. • Blinking green —The printer is [...]

Display item Description 5 Status message bar • S hows the current printer status such as Ready or Busy . • Shows printer conditions such as Toner Low . • Shows intervention messages to give instru ctions on what you should do so the printer can continue processing, such as Close door or Insert print cartridge . 6 Status/Supplies Appears on t[...]

Display item Function Cancel Jobs Opens the Cancel Jobs screen. The Cancel Jobs screen sho ws three headings: Print, Fax, and N etwork. The following items are availabl e under the Print, Fax, and Network headings: • Print job • Copy job • Fax profile • FTP • E-mail send Each heading has a list of jobs shown in a column under it which can[...]

Button Function Left scroll decrease Scrolls to another value in decreasing order Right scroll increase Scrolls to another value in increasing order Left arrow Scrolls left Right arrow Scrolls right Submit Saves a value as the new user default setting Back Navigates back to the previous screen Other touch-screen buttons Button Function Down arrow M[...]

Button Function Selected radio button This is a selected radio button. The radio button is blue to show it is selected. Cancel Jobs Opens the Can cel Jobs screen. The Cance l Jobs screen shows three headin gs: Print, Fax, and Network. The following items are available under the Print, Fax, and Network headings: • Print job • Copy job • Fax pr[...]

Features Feature Description Menu trail line: Menus  Settings  Copy Settings  Number of Copi es A Menu trail line is located at the top of each menu screen. This feature acts as a trail, showing the path taken to a rrive at the current menu. It gives the exact location within the menus. Touch any of the underlin ed words to return to that [...]

Additional printer setup Installing internal options CAUTION—SHO CK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime af ter setting up the printer, t hen turn the pr inter off, and unplug the power cord fr om the wall outlet before continuing. If you have any other devices attached to the pr[...]

Accessing the system board to install internal options CAUTION—SHO CK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime af ter setting up the printer, t hen turn the pr inter off, and unplug the power cord fr om the wall outlet before continuing. If you have any other devices attached to the [...]

3 Remove the system board cover. 4 Use the illustration below to lo cat e the appropr iate co nnector. Warning—Potential Damage: System board electronic components are easily damage d by static electricity. Touch something meta l on the printer before touching any system b oard electronic components or connect ors. 1 2 3 4 1 Firmware and flash me[...]

Installing a memory card CAUTION—SHO CK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime af ter setting up the printer, t hen turn the pr inter off, and unplug the power cord fr om the wall outlet before continuing. If you have any other devices attached to the printer, then turn them off as[...]

5 Push the memory card straight into the connector until it snaps into place. 6 Replace the system board cover an d close th e system board door. 2 3 1 Installing a flash memory or firmware card The system board has two connections for an optional fl ash memory or firmware card. Only one of each may be installed, but the connectors are int erchange[...]

3 Holding the card b y its sides, align t he plastic pi ns on the card with the holes on the system board. 1 Plastic pins 2 Metal pi ns 4 Push the card firmly in to place. Notes: • The entire length of the connector on the card must touch and be flush against the system board. • Be careful not to damage the connectors. Additional printer setup [...]

5 Replace the system board cover an d close th e system board door. 2 3 1 Installing an Internal Solutions Port The system board supports one optional Lexmark Internal Solutions Port (ISP). Install an ISP for additional connectivity options. Note: This task requires a #2 Phillips screwdriver. CAUTION—SHO CK HAZARD: If you are accessing the system[...]

3 Locate the app ropriate connector on the system board. Note: If an optional printer hard disk is currently installe d, then the printe r hard disk must first be remove d. To remove the hard disk: a Unplug the printer hard disk interface cable from the sy stem board, leaving the cable attached to the printer hard disk. To unplug the cab le, squeez[...]

c Remove the printer har d disk by pullin g it upward to un seat the standoffs. d Remove the th umbscrews that attach the printer hard disk mounting bracket to the printer hard disk, and then remove the bracket. Set the printer hard disk aside. Additional printer setup 34[...]

4 Remove the metal cover from the ISP opening. 1 2 5 Align the posts of th e plastic tee to the holes in th e sy stem board, and then pr ess downward until the tee snaps into place. Be sure each post of the tee has latched completely, and that the tee is seated firmly onto the system board. Additional printer setup 35[...]

6 Install the ISP onto t he plastic tee. Angle the ISP over th e plastic tee, and then appr oach the plastic tee so that any overhanging connectors will pass through the ISP opening in the system board cage. 7 Lower the ISP toward the plast ic tee until the ISP is seated betwe en the guides of the plastic tee. 8 Insert the long thumbscrew and turn [...]

9 Attach the two provided screws to secure the ISP mounting bracket to the system board cage. 10 Tighten the long thumbscrew. Note: Do not overtighten the thumbscrew. 11 Insert the plug of the ISP interface cable int o the receptacle of th e system board. Note: The plugs and receptacles are color coded. 12 If a printer hard disk was previously inst[...]

13 Replace the system board cover an d close th e system board door. 2 3 1 Installing a printer hard disk The optional printer hard disk can be installed with or without a Lexm ark Internal Solutions Port (ISP). Note: This task requires a #2 Phillips sc rewdriver and a flathead screwdriver. CAUTION—SHO CK HAZARD: If you are accessing the system b[...]

3 Locate the app ropriate connector on the system board. Note: If an optional ISP is c urrently installed, then th e printer hard disk must be installed onto the ISP. To install a printer hard disk onto the ISP: a Using a flathead screwdriver to loosen the screws, remo ve the thumbscrews that attach the printe r hard disk mounting bracket to the pr[...]

c Insert the plug of t he printer hard disk in terface cable into the recep tacle of the ISP. Note: The plugs and receptacles are color coded. To install a printer h ard disk directly onto the system board: a Align the standoffs of the p rinter hard disk with the holes in the system board, and then press downward on the printer hard disk until the [...]

b Attach the two provided screws to secure the printer hard disk mounting bracket. c Insert the plug of the printer hard disk interface cable into the rece ptacle of the system board. Note: The plugs and receptacles are color coded. 4 Replace the system board cover an d close th e system board door. 2 3 1 Additional printer setup 41[...]

Installing a fax card Note: This task requires a #2 Phillips screwdriver. CAUTION—SHO CK HAZARD: If you are accessing the system board or installing optional hardware or memory devices sometime af ter setting up the printer, t hen turn the pr inter off, and unplug the power cord fr om the wall outlet before continuing. If you have any other devic[...]

4 Insert the fax card and attach the two provided sc rews to secure the fax card mounting bracket . Additional printer setup 43[...]

5 Insert the plug of the fax card interface cable into t he receptacle of the system board. 6 Replace the system board cover an d close th e system board door. 2 3 1 Attaching cables Connect the printer to t he computer using a USB cable or Ethernet cable. Be sure to match the following: • The USB symbol on the c able with the USB symb ol on the [...]

1 2 1 USB port 2 Ethernet port Verifying printer setup Once all hardware and software options are installed an d th e printer is turned on, ver ify that the printer is set up correctly by printing the following: . • Menu settings page —Use this page to verify that all p rinter opti ons are installed correctl y. A list of installed options appea[...]

3 Touch Reports . 4 Touch Menu Settings Page . The menu settings page prints and th e printer returns to the home screen. Printing a network setup page If the printer is atta ched to a network, the n print a netw ork setup page to verify the networ k connection. This page also provides important information that aids network printing configuration.[...]

Using the World Wide Web 1 Go to the Lexmark Web site at www.lexmark.com . 2 From the Drivers & Downloads menu, click Driver Finder . 3 Select your printer, and then select your operating system. 4 Download the driver and in stall the printer software. Updating available option s in the printer driver Once the p rinter software an d any options[...]

4 Click Driver , and then add any inst alled hardware options. 5 Click OK . In Mac OS X version 10.4 and earlier 1 From the Go menu, choose Applications . 2 Double-click Utilities , and then double-click Print Center or Printer Setup Utility . 3 Select the printe r, and then fr om the Printers menu, choose Show Info . 4 From the pop-up menu, choose[...]

Installing the printer on a wireless network (Windows) Before you install the printer on a wireless network, make sure that: • Your wireless networ k is set up and working properly. • The computer you are using is connected to the same wi reless ne twork where you want to set up the p rinter. 1 Connect the power cable, and then tu rn the printe[...]

6 Click Wireless Network Attach . 7 Connect the cables in the following order: a Temporarily connect a USB cable between the comp uter on the wireless network and the printer. Note: After the printer is conf igured, the software will instruct you to disconnect the temporary USB cable so you can print wirelessly. b If your printer has faxing capabil[...]

3 Connect the power cable, and then tu rn the power on. 2 1 Enter the printer information 1 Access the AirPort options. In Mac OS X version 10.5 a From the Apple menu, choose System Preferences . b Click Network . c Click AirPort . In Mac OS X version 10.4 and earlier a From the Go menu, choose Applications . b Double-click Internet Connect . c Fro[...]

3 Select the type of security you use to protect yo ur wireless networ k. 4 Enter the security informatio n necessary for the printer to join your wireless network. 5 Click Submit . 6 Open the AirPort appli cation on your computer : In Mac OS X version 10.5 a From the Apple menu, choose System Preferences . b Click Network . c Click AirPort . In Ma[...]

In Mac OS X version 10.4 1 From the Go menu, choose Applications . 2 Double-click Utilities . 3 Locate and double-clic k Printer Setup Utility or Print Center . 4 From the Printer List, choose Add . 5 Select the printer from the list. 6 Click Add . b For AppleTalk printing: In Mac OS X version 10.5 1 From the Apple men u, choose System Preferences [...]

In Windows Vista a Click . b In the Start Search box, ty pe D:setup.exe , where D is the letter of your CD or DVD drive. In Windows XP and earlier a Click Start . b Click Run . c Type D:setup.exe , where D is the lett er of your CD or DVD dri ve. 2 Click Install Printer and Software . 3 Click Agree to agre e to the License Agre ement. 4 Select Su[...]

8 Type the user password, and then click OK . All the necessary software is installed on the computer. 9 Click Close when installation is c omplete. b Add the printer: • For IP printing: In Mac OS X version 10.5 1 From the Apple men u, choose System Preferences . 2 Click Print & Fax . 3 Click + . 4 Select the printer from th e list. 5 Click A[...]

Changing port settings after installing a new network Internal Solutions Port When a new network Lexmark Internal Solutions Por t (ISP) is installed in the printer, the printer configurations on computers that access the printer must be updated because the printer will be assigned a new IP address. All computers that acces s the printer must be upd[...]

9 T y p e t h e n e w I P ad d r e s s i n t h e “ P r i n t e r N a m e o r I P A d dr e s s ” f i e l d . Y o u c a n f i n d t h e n e w I P a d dr e s s on t h e n e t w o r k setup page you printed in step 1. 10 Click OK , and then click Close . For Mac users 1 Print a network setup page and make a note of the new IP address. 2 Locate the [...]

h From the second pop-up menu, select Local AppleTalk zone . i Select the printer from the list. j Click Add . Setting up serial printing In serial printing, data is transferred one bit at a time. Alt hou gh serial printing is usually slower than parallel printing, it is the preferred option when there is a great deal of distance between the printe[...]

k Make any configuration changes necessary in the Add a New Port window. Click Add Port to finish addi ng the port. l Make sure the box next to the selected printer model is checked. m Select any other optional software you want to install, and then click Next . n Click Finish to complete the printer software installation. 3 Set the COM port p aram[...]

Setting up the printer to fax Note: Fax capabilities may not be avai lable on all printer models. The following connection methods may n ot be applicable in all co untries or regions. CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightn ing storm. D o not set up thi s product or make any electrical or cabling conn ections, such as th [...]

Using an RJ11 adapter Country/region • United Kingdom • Ireland • Finland • Norway • Denmark • Italy • Sweden • Netherlands • France • Portugal To connect your printer to an answering machin e, tele phone, or other telecomm unications equipment , use the telephone line adapter included in the box wi th the printer in some countr[...]

2 Connect your telecomm unications eq uipment directly to the EXT port on the back of the printe r. Warning—Potential Damage: Do not touch cables or the printer in th e area shown while actively sending or receiving a fax. Country/region • Saudi Arabia • United Arab Emirates • Egypt • Bulgaria • Czech Republic • Belgium • Australia [...]

To connect a teleph one, an answering machine, or other telecommunications equipment to the printer: 1 Remove the plug f rom the back of the printer. 2 Connect your telecomm unications eq uipment directly to the EXT port on the back of the printe r. Note: Once this plug is removed, any coun try- or region -specific equipment th at you connect to th[...]

There is a plug installed in the EXT port of the printer. This plug is necessa ry for the proper functioning of the printer. Note: Do not remove the plug. If you remove it, o ther teleco mmunications devices in your home (such as teleph ones or answering machines) may not work. Connecting directly to a telephone wall jack in Germany Connect the pri[...]

4 If you would like to use the same line fo r both fax and teleph one communicat ion, connect a second telephone line (not provided) between t he telephone and the F slot of an act ive telephone wall jack. 5 If you would like to use the same line for recording messages on your answering machine, connect a second telephone line (no t provided) betwe[...]

2 Connect one telephone cord to the LINE por t o f t he pr in te r, a n d t h e n p lu g i t into an active telephone wall jack. 3 Remove the protective plug from the EXT port of the printer. 4 Connect the other telephone cord to a telephon e, and then plug it into the EXT port of the printer. Connecting to an answering machine Connect an answering[...]

2 Connect one telephone cord into the LINE port of the pr inter, and then plug it into an activ e telephon e wall jack. 3 Remove the protective plug from the EXT port of the printer. 4 Connect a sec ond telephone c ord from the telep hone to the answe ring machine. Additional printer setup 67[...]

5 Connect a t hird telephone cord from th e answering machine to the EXT port of the prin ter. Connecting to a computer with a modem Connect the printer to a comp uter with a mode m to send faxes from the software program. Note: Setup steps may vary dep ending on your country or region. 1 Make sure you have the following: • A telephone • A comp[...]

4 Connect a sec ond telephone c ord from the teleph one to the c omputer modem. 5 Connect a t hird telephone cord from th e computer modem to th e EXT port of the printer. Setting the outgoing fax name and number To have the designated fax name and fax number printed on outgoing faxes: 1 Type the printer IP address into the address field of your We[...]

Setting the date and time You can set the date and t ime so that they are printed on ev ery fax you send. If there is a power failure, then you may have to reset the date and time. To set the date and time: 1 Type the printer IP address into the address field of your Web brow ser. Note: If you do not know the IP addre ss of the printer, th en print[...]

Loading paper and specialty media This section explains how to load the 250-, 500-, and 2000-sh eet trays, and the multipurpose feeder. It also includes information about paper orientation, setting the Paper Size and Paper Type, and linking and unlinking trays. Setting the Paper Size and Paper Type The Paper Size setting is determined by the positi[...]

8 Touch Submit to save your selection. Submitting Selection appears, followed by the Paper menu. 9 Touch to return to the home screen. Loading the standard or optional 250-sheet or 550-sheet tray Although the 250-sheet tray and the 550-sheet tray are diff erent in appearance , they require the same process for loading paper. Use these instru ctions[...]

3 Unlock the length guide, squeeze the length guide tab inwa rd as shown, and slide the guide to the correct position for the paper size being loaded . 3 2 1 Notes: • Use the size indicators on the bottom of the tray to help position the guide s. • For standard paper sizes, lock the length guide. 4 Flex the sheets back and forth to loosen them,[...]

Without an optional St apleSmart II Finisher With an optional St apleSmart II Finisher ABC Single-sided printing ABC Single-sided printing ABC Duplex (two-sided) printing ABC Duplex (two-sided) printing Note: Notice the maximum fi ll line on th e side of the tray which indi cates the maximum height for loading paper. Do not overload the tray. 6 If [...]

7 Insert the tray. 8 If a different type of paper was load ed than the type pr eviously loaded in the tray, then change the Paper Type setting for the tray from the print er control pane l. Loading the 2000-sheet tray 1 Pull the tray out. 2 Pull up and slide the width guide to the correc t position for the pap er size being loaded. Loading paper an[...]

3 Unlock the length guide. 4 Push the length guide release latch to raise the length g uide, slide the guide to the corr ect position for the paper size being loaded, and then lock the guide. Loading paper and sp ecialty media 76[...]

5 Flex the sheets back and forth to loosen them, and then fa n them. Do not fold or crease the paper. Straighten the edges on a level surface. 6 Load the paper stack: • Print side facedown for single-sided printing • Print side faceup for duplex printing Note: Paper must be loaded differ ently in the trays if an optional StapleSmart II Finisher[...]

Without an optional St apleSmart II Finisher With an optional StapleSmart II Finisher ABC Duplex (two-sided) printing ABC Duplex (two-sided) printing Note: Notice the maximum fi ll line on th e side of the tray which indi cates the maximum height for loading paper. Do not overload the tray. 7 Insert the tray. Loading paper and sp ecialty media 78[...]

Loading the multipurpose feeder 1 Pull down the multipurpose feed er door. 2 Pull out the extension until it is fully extended. 3 Slide the width guide to the far right. Loading paper and sp ecialty media 79[...]

4 Flex the sheet s of paper or spec ialty media back and fo rth to loosen them, and th en fan them. Do not fold or crease them. Straigh ten the edge s on a level surfac e. Paper Envelopes Transparencies* * Avoid touching the print side of transp arencies. Be careful not to scratch them . 5 Load the paper or specialty media. Slid e the stack gently [...]

Without an optional StapleSmart Finisher With an op tional StapleSmart Finisher ABC Duplex (two-sided) printing ABC Duplex (two-sided) printing Notes: • Do not exceed the maximum stack height by forcing paper un der the stack height limiter. • Do not load or close a tray while a job is printing. • Load only one size and ty pe of media at a ti[...]

2 Lift the envelope weight back toward t he printer. 3 Slide the width guide to the right. 4 Prepare the envelo pes for loading. Flex the envelopes back and forth to loosen them, and then fan them. Do not fold or c rease the paper. Straighte n the edges on a level surface. 5 Load the stack of enve lopes flap side down. Warning—Potential Damage: N[...]

Note: Do not exceed the m aximum stack height by forcing paper under the stack height limiter. 6 Adjust the width guide to lightly touch the edge of the paper stack. 7 Lower the envelope weight to touch the paper stack. 8 From the printer control panel, set the Paper Size and Paper Type. Linking and unlinking trays Linking trays Tray linking is use[...]

Assigning a custom paper type name Assign a custom paper type name to a tr ay when linking or unlinking the tray. 1 Make sure the printer is on and Ready appears. 2 From the home screen, touch . 3 Touch Paper Menu . 4 Touch Paper Size/Type . 5 Touch the paper type arrows for the desired tray until th e correct custom type appears. 6 Touch the tray [...]

Paper and specialty media guidelines Paper guidelines Selecti ng the correc t pape r or specialty media reduces printing problems . For the best print quality, try a sam ple of the paper or specialty media before b uying large quantities. Paper characteristics The following paper characteristics affect print quality and reliability. Consider these [...]

For 60–176 g/m 2 (16–47 lb bond) paper, grain long paper is recommended. For pape r heavier than 176 g/m 2 , grain short is recommended. Fiber content Most high-quality xerographic paper is made from 100% chemicall y treate d pulped wood. This content provides the paper with a high degree of stability resulting in fewe r paper feeding problems [...]

Use papers printed with heat-resistant inks designed for use in xerographic copiers. The ink must be able to with stand temperatures up to 230°C (446°F) without melting or rele asing hazardous emissions. Use inks that are not affected by the resin in tone r. Inks that are ox idation-set or oil- based generally meet these requirements; latex inks [...]

Supported paper sizes, types, and weights The following tables provide information on standard and optional paper sources and the types of paper they support. Note: For an unlisted paper size , co nfigure a Universal Paper Size. For information on card st ock and labels, see the Card Stock & Label Guide on th e Lexmark Web site at www.lexmark.c[...]

Paper size Dimensions 250- or 550-sheet trays (standard or optional) Optional 2000-sheet tray Multipurpose feeder Duplex unit Universal 3,4 13 8 x 210 mm (5.5 x 8.3 in.) up to 216 x 356 mm (8.5 x 14 in.) X X 70 x 127 mm (2.8 x 5 in.) up to 216 x 356 mm (8.5 x 14 in.) X X X 148 x 182 mm (5.8 x 7.7 in.) up to 216 x 356 mm (8.5 x 14 in.) X 7 3/4 Envel[...]

Paper types and weights supported by the printer The printer engine supports 60 –176 g/m 2 (16–47 lb) paper weights. The duplex unit supports 63–170 g/m 2 (17–45 lb) paper weights. Paper type 250- or 550-sheet trays (standard or optional) Optional 2000-sheet tray Multipurpose feeder Duplex unit Paper • Plain • Bond • Colored • Custo[...]

The Finisher supports 60–176 g/m 2 (16–47 lb) paper weights. Paper type Finisher standard bin (250 or 550 sheets) Output Expander (550 sheets) or High Capacity Output Stacker (1850 sheets) 5-Bin Mailbox (500 sheets) 1 StapleSmart Finisher (500 sheets 2 ) Paper • Plain • Bond • Colored • Custom • Letterhead • Light • Heavy • Prep[...]

Copying ADF Scanner glass A Use the ADF for multiple-page documents. Use t he scanner glass for single pa ges, small items (such as postcards or photos), transparencies, phot o paper, or thin media (such as magazine clippings). Making copies Making a quick copy 1 Load an original document faceup , short edge first into the ADF or facedown on the sc[...]

4 Change the copy settings as needed. 5 Touch Copy It . Copying using the scanner glass 1 Place an original document facedown on th e scanner glass in t he upper left corn er. 2 On the home screen, touch Copy , or use the keypad to enter the number of copies. The copy screen appears. 3 Change the copy settings as needed. 4 Touch Copy It . 5 If you [...]

7 Touch the arrows until Transparency appears. 8 Touch Transparency , and then touch Continue . 9 Touch Copy It . Copying to letterhead 1 Load an original document faceup , short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine cl[...]

Making copies using pa pe r from a selected tray During the copy process, you can select the tray tha t cont ains the paper typ e of choice. For example, if specialty media is located in the multip urpose feeder, and you want to make copies on that m edia: 1 Load an original document faceup , short edge first into the ADF or facedown on the scanner[...]

Example 2: Copying to a single paper size The printer has one paper tray, loaded with letter-size paper. A document that con tains letter- and legal-size pages needs to be copie d. 1 Load an original document faceup , short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, ph[...]

4 From the Scale area, touch the arrows to enlarge or reduce your copi es. Touching “Copy to” or “Copy from” after setting Scal e manually changes the scale value back to Auto. 5 Touch Copy It . Adjusting copy quality 1 Load an original document faceup , short edge first into the ADF or facedown on the scanner glass. Note: Do not load postc[...]

5 Touch Off if you do not want your copies collated. 6 Touch Copy It . Placing separator sheets between copies 1 Load an original document faceup , short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Pl[...]

9 Touch Done . 10 Touch Copy It . Creating a custom job (job build) The custom job or job build is used to c ombine one or more sets of original documents into a single copy job. Each set may be scanned using different job paramete rs. When a copy job is submitted and Cu stom Job is enabled, the scanner scans the first set of original documents usi[...]

Job interrupt Job interrupt pauses the current pr int job and lets you print copies. Note: The Job Interrupt setting must be On for thi s feature to function. 1 Load an original document faceup , short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin med[...]

6 Touch the button contain ing the overlay you want to use. 7 Touch Done . 8 Touch Copy It . Canceling a copy job Canceling a copy job while the document is in the ADF When the ADF begins processing a document, the scanni ng screen appears. To cancel the copy job, touch Can cel Job on the touch sc reen. A “Canceling scan job” screen appears. Th[...]

• If the type or size of paper that you want to co py onto is not loaded in one of the trays, touch Manual Feeder , and manually send the paper through the multipu rpose feeder. • When “Copy to” is set to Auto Size Match, each copy matches the size of the original document. If a matching paper size is not in one of the tr ays, the pr inter [...]

Paper Saver This option lets you print two or more sheets of an original document together on the same page. Paper Saver is also called N-up printing. The N st ands for Number. For exampl e, 2-up would print two pages of your documen t on a single page, and 4-up would print four p ag es o f y o ur d oc u me n t o n a s i ng l e page. Touc hing Prin[...]

• Photograph —Use this setting when copying an original docume n t that is a high-quality photograph or inkjet print. • Printed Image —Use this setting when copying halftone photo graphs, documents printed on a laser printer, or pages from a magazine or newspaper. Advanced Dupl ex This option controls whether the documents are one- sided or[...]

E-mailing ADF Scanner glass A Use the ADF for multiple-page documents. Use t he scanner glass for single pa ges, small items (such as postcards or photos), transparencies, phot o paper, or thin media (such as magazine clippings). You can use the printer to e-mail scann ed documents to on e or more recipients. There are three ways to sen d an e-mail[...]

Configuring the e-mail settings 1 Type the printer IP address into the address field of your Web brow ser. Note: If you do not know the IP addre ss of the printer, th en print a networ k setup page and locate the IP address in the TCP/IP section. 2 Click Settin gs . 3 Click E-mail/FTP Settings . 4 Click E-mail Settings . 5 Fill in the fields wit h [...]

E-mailing a document Sending an e-mail us ing the touch screen 1 Load an original document faceup , short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you a[...]

Customizing e-mail settings Adding e-mail subject and message information 1 Load an original document faceup , short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.[...]

• JPEG —Creates and attaches a separate file for each page of your original document, viewable by most Web browsers and graphics programs • XPS —Creates a single XML Paper Specif ication (XPS) file with multiple pages, viewable using an Internet Explorer-hosted viewer and the .NET Framework, or by downloading a third party standalone viewer[...]

E-mail Message This option lets you enter a message that will be sent with your scanned attachment. Resolution Adjusts the output quality of your e-mail. Inc reasing the image resolution incr eases the e-mail file size and the time needed to scan your original docume nt. Image resolution can be decrease d to reduce the e-mail file size. Send As Thi[...]

Faxing Note: Fax capabilities may not be avai lable on all printer models. ADF Scanner glass A Use the ADF for multiple-page documents. Use t he scanner glass for single pa ges, small items (such as postcards or photos), transparencies, phot o paper, or thin media (such as magazine clippings). Sending a fax Sending a fax using the printer control p[...]

Sending a fax using the computer Faxing from a computer lets you send electronic documents without leavin g your desk. This gives you the flexibility of faxing documents directly from software programs. Note: In order to perform this function from your computer, you must use the PostScript pri nter driver for your printer. 1 From your software prog[...]

Creating a fax destination shor tcut using the touch screen 1 Load an original document faceup , short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are [...]

5 Using the virtual ke yboard, type the name or part of the name of the person whose fax number you want to find. (Do not attempt to search for multiple names at the same time.) 6 Touch Search . 7 Touch the name to ad d it to the “ Fax to” list. 8 Repeat steps 4 through 7 to enter additional addresses. 9 Touch Fax It . Customizing fax settings [...]

Sending a fax at a scheduled time 1 Load an original document faceup , short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a document into th[...]

5 Click the Block No Name Fax option. This option blocks all incoming faxes that have a private caller ID or no fax station name. 6 In the Banned Fax L ist field, enter the ph one numbers or fax station na mes of specific fax callers you want to block. Canceling an outgoing fax Canceling a fax while the original documents are still scanning • Whe[...]

• Photograph —Tells the scanner to pay extra attention to grap hics and pictures. This setting increases the time it takes to scan, but emphasizes a reproduction of the fu ll dynamic range of tones in the original document. This increases the amount of information saved. • Color —Sets the scan type and output fo r the fax. Color do cuments [...]

Improving fax quality Question Tip When should I use Text mod e? • Use Text mode when text preservation is the main goal of the fax, and preserving images copied from the original document is not a concern. • Text mode is recommende d for faxing receipts, carbon copy forms, and documents that contain only text or fine line art. When should I us[...]

Forwarding a fax This option lets you print and forward received faxes to a fax number, e-mail address, FTP site, or LDSS . 1 Type the printer IP address into the address field of your Web brow ser. Note: If you do not know the IP addre ss of the printer, th en print a networ k setup page and locate the IP address in the TCP/IP section. 2 Click Set[...]

Scanning to an FTP address ADF Scanner glass A Use the ADF for multiple-page documents. Use t he scanner glass for single pa ges, small items (such as postcards or photos), transparencies, phot o paper, or thin media (such as magazine clippings). The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP add[...]

Scanning to an FTP address using a shortcut number 1 Load an original document faceup , short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 If you are loading a[...]

6 Enter a shortcut number . If you enter a number that is already in use, then you are prompted to select another number. 7 Click Add . Creating an FTP shortcut using the touch screen 1 On the home screen, touch FTP . 2 Type the address of the FTP site. 3 Touch Save as Shortcut . 4 Enter a name for the shortcut. 5 Verify that th e shortcut name and[...]

Send As This option sets the out put (PDF, TIFF, JPEG or XPS) for t he scanned image. • PDF —Creates a single file with multiple pa ges, viewable with Adobe Reader. Adobe Re ader is provided free by Adobe at www.adobe.com. • Secure PDF —Creates an encrypted PDF file that protects the file contents fr om unauthor ized ac cess • TIFF —Cre[...]

• Edge Eras e —Eliminates smudges or information around the edges of a document. You can choose to eliminate an equal area around all four sides of the paper, or pick a particular edge. Edge Erase will erase whatever is with in the area selected, l eaving nothing on that portion of the scan. • Darkness —Adjusts how light or dark your scanne[...]

Scanning to a computer or flash drive ADF Scanner glass A Use the ADF for multiple-page documents. Use t he scanner glass for single pa ges, small items (such as postcards or photos), transparencies, phot o paper, or thin media (such as magazine clippings). The scanner lets you scan documents directly to a c omput er or a flash drive. The computer [...]

A shortcut number was automatically assigned when you clicked Submit. You can use this shortcut number when you are ready to scan your documents. a Load an original document faceup , short edge first into the ADF or facedown on the scanner glass. Note: Do not load postcards, photos, sm all items, transparencies, photo paper, or thin media (such as [...]

Format Type This option sets the output (PDF, JPEG, TIFF, SECURE PDF, or XPS) for the scanned image. • PDF —Creates a single file with multiple pa ges, viewable with Adobe Reader. Adobe Re ader is provided free by Adobe at www.adobe.com. • JPEG —Creates and attaches a separate file for each page of your original docume nt, viewable by most [...]

Resolution This option adjusts the output quality of your file. Increasing the image resolution increases the file size and the time needed to scan your original do cument. Image resolution can be decreased to reduce the file size. Advanced Imaging This option lets you adjust Background Removal, Contrast, Shadow Detail, Sh arpness, and Color Dropou[...]

Printing This chapter covers printing , printer reports, and job cancelation. Sele ction and handlin g of pap er and sp ecialty media can affect how reliably document s print. For more information, see “A voiding jams ” on page 138 and “Storing paper” on page 87. Printing a document 1 Load paper into a tray or feed er. 2 From the printer co[...]

• Page orientation is important when printing on letterhead. For informat ion on how to load letterhead, see: – “Loading the standard or optional 25 0-sheet or 550-sheet tray” on page 72 – “Loading the 2000-sheet tray” on page 75 – “Loading the multipurpose feeder” on page 79 Tips on using transparencies Print samples on the tra[...]

– Have bent corners – Have rough, cockle, or laid finishes • Adjust the width guide to fit the width of the envelopes. Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelop es. Tips on using labels Print samples on the labels being considered for use before buying large quantities. Notes[...]

• Be aware that preprinting, perforatio n, and creasing may significantly affect the prin t quality and cause jams or other paper handling problems. • Check with the manufacturer or vendor to ensure the card stock can withstand temp eratures up to 230°C (446°F) without releasing hazardous emissions. • Do not use preprinted card stoc k manuf[...]

Printing confidential and ot her held jobs from Windows Note: Confidential and Verify print jobs are automatically dele ted from memory after they print. Repeat and Reserve jobs continue to be held in the printer until you choose to delete them. 1 With a document open, click File  Print . 2 Click Properties , Preferences , Options , or Setup . 3[...]

Printing from a flash drive A USB port is lo cated on the printe r control panel. Insert a flash drive to print supported file types. Supp orted file types include: .pd f, .gif, .jpeg, .jpg, .bmp, .pn g, .tiff, .tif, .pcx, and .dcx. Many fla sh drives are test ed and approved for use with the printer. For more information, visit the L exmark Web si[...]

4 Touch the arrows if you want to increase the number of printed copies. 5 Touch Print . Note: Do not remove the flash drive from the USB po rt un til the document has finished printing. If you leave the flash drive in the printer after leaving the initial USB menu screen, then you can still print .pdf files from the flash drive as held jobs. Print[...]

Canceling a print job from the computer To cancel a print job, do one of the following: For Windows users In Windows Vista: 1 Click . 2 Click Control Panel . 3 Click Hardware and Sound . 4 Click Printers . 5 Double-click the printer icon. 6 Select the job to ca ncel. 7 From the keyboard, press Delete . In Windows XP: 1 Click Start . 2 From Printers[...]

4 From the printer window, select the job to cancel. 5 From the icon bar at the top of the window, click the De lete icon. Printing 137[...]

Clearing jams Jam error message s appear on the control p anel display an d in clude the area of the printer where the jam occurred. When there is mor e than one jam, the number of jammed pages is di splayed. Avoiding jams The following hints can help you avoid jams. Paper tray recommendations • Make sure the paper lies flat in the tray. • Do n[...]

Understanding jam numbers and locations When a jam occurs, a message indicating th e jam locatio n appears. Open doors and covers and remo ve trays to access jam locations. To resolve any paper jam message, yo u must clear all jamm ed paper from the paper path. The following table lists the jams that can occur and the location of each jam: 1 2 3 4 [...]

3 Push the release latch, and then open the front c over. 3 4 Lift and pull the print cartridge out of the printer. Warning—Potential Damage: Do not touch the photoconductor drum on the underside of the cartridge. Use the cartridge handle wheneve r you are holding the cartridge. Clearing jams 140[...]

5 Place the print cartridge aside. Warning—Potential Damage: Do not leave the cartridge exposed to light for extended periods. Warning—Potential Damage: The jammed paper may be covered with unfused toner which can stain garments and skin. 6 Remove the jammed paper. CAUTION—HOT SURFACE: The inside of the printer might be hot. To reduce the ris[...]

230–239 paper jams 1 Touch Status/Supplies to identify the location of the jam. 2 Pull the standard tray out. 3 Pull down the bo ttom rear door. 4 Push the tab down. 5 Remove the jammed paper. 6 Close the bottom rear door. 7 Insert the standard tray. 8 Touch Continue . Clearing jams 142[...]

240–249 paper jams 1 Touch Status/Supplies to identify the location of the jam. 2 Pull the standard tray out. 3 Remove any jammed pa per, and then c lose the tray . 4 Touch Continue . 5 If the jam message persists, then pull out any optional trays. 6 Remove the jammed p aper, and then insert the trays. 7 Touch Continue . Clearing jams 143[...]

250 paper jam 1 Touch Status/Supplies to identify the location of the jam. 2 Remove the pa per from the multipurpose fe eder. 3 Flex the sheet s of paper back and forth to loosen them , and then fan the m. Do not fold or crease the paper. Straighten the edges on a level surface. 4 Load the paper in to the multipurp ose feeder. 5 Slide the paper gui[...]

260 paper jam Touch Status/Supplies to identify the location of the jam. The envelope feeder feeds enve lopes from the bottom of the stack; the bottom envelope will be the one that is jammed. 1 Lift the e nvelope weight. 2 Remove all envelopes. 3 If the jammed envelope has entered the printer and cannot be pulled out, then lift the en velope feeder[...]

283 staple jams 1 Touch Status/Supplies to identify the location of the jam. 2 Press the latch to open the s tapler door. 3 Pull the latch of t he staple cartri dge holder down , and then pull the holder out of t he printer. Clearing jams 146[...]

4 Use the metal ta b to lift the st aple guard, and the n remove any loose stap les. 5 Close the staple guard. 6 Press down on the staple guard until it snaps into place. Clearing jams 147[...]

7 Push the cartridge holder firmly back into the stapler unit until the cartridge holder clicks into place. 8 Close the stapler door. 290–294 paper jams 1 Remove all original documents from the ADF. 2 Open the ADF cover, and the n remove any jammed pap er. 3 Close the ADF co ver. 4 Open the scanner cover, and then remove any jammed pages. Clearin[...]

5 Open the bottom ADF door, and then remove any jammed pages. 1 2 6 Close the bottom ADF door and scanner cover. 7 Touch Restart Job . Clearing jams 149[...]

Understanding printer menus Menus list A number of menus are avai lable to make it easy for you to chan ge printer settings. To access the menus, touch on the home screen . Paper Menu Reports Network/Ports Default Source Paper Size/Type Configure MP Envelope Enhance Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Custom Names [...]

Paper menu Default Source menu Menu item Description Default Source Tray <x> MP Feeder Envelope Feeder Manual Paper Manual Env Sets a default paper so urce for all print jobs Notes: • Tray 1 (standard tray) is the factory default sett ing. • Only an installed paper source will appear as a menu settin g. • A paper source selected by a pr[...]

Menu item Description Tray <x> Typ e Plain Paper Card Stock Transparency Recycled Labels Vinyl L abels Bond Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotto n Paper Custom Type <x> Specifies the type of paper loaded in eac h tray Notes: • Plain Paper is the factory default se tting for Tray 1. Custo m Type <x[...]

Menu item Description MP Feeder Type Plain Paper Card Stock Transparency Recycled Labels Vinyl L abels Bond Envelope Rough Envelope Letterhead Preprinted Colored Paper Light Paper Heavy Paper Rough/Cotto n Paper Custom Type <x> Specifies the type of paper loaded in the multipurp ose feeder Notes: • From the Paper menu , Configure MP must be[...]

Menu item Description Manual Paper Size A4 A5 A6 JIS B5 Letter Legal Executive Oficio Folio Statement Universal Specifies the size of the paper being manu ally loaded Note: A4 is the international factory de fault setting. Letter is the US factory default setting. Manual Paper Type Plain Paper Card Stock Transparency Recycled Labels Vinyl L abels B[...]

Configure MP menu Menu item Description Configur e MP Cassette Manua l First Determines when the printer selects paper from the multipurpose feeder Notes: • Cassette is the factory default setting. • The Cassette setting configures th e multipurpose feeder as an automatic paper source. • When Manual is selected, the multipurpo se feeder can b[...]

Paper Texture menu Menu item Description Plain Texture Smooth Normal Rough Specifies the relative texture of th e paper loaded in a specific tray Note: Normal is the factory default setting. Card Stock Texture Smooth Normal Rough Specifies the relative texture of the card stoc k loaded in a specific tray Notes: • Normal is the factory default set[...]

Menu item Description Letterhead Texture Smooth Normal Rough Specifies the relative texture of th e paper loaded in a specific tray Note: Normal is the factory default setting. Preprinted Texture Smooth Normal Rough Specifies the relative texture of th e paper loaded in a specific tray Note: Normal is the factory default setting. Colored Texture Sm[...]

Menu item Descriptio n Transparency We ight Light Normal Heavy Specifies the relative wei ght of the paper loaded in a specific tray Note: Normal is the fact ory default sett ing. Recycled Weight Light Normal Heavy Specifies the relative weight of the re cycled paper loaded in a specific tray Note: Normal is the fact ory default sett ing. Labels We[...]

Menu item Descriptio n Light We ight Light Specifies the relative wei ght of the paper loaded in a specific tray Heavy Weight Heavy Specifies the relative wei ght of the paper loaded in a specific tray Rough Weight Light Normal Heavy Specifies the relative wei ght of the paper loaded in a specific tray Note: Normal is the fact ory default sett ing.[...]

Menu item Description Preprinted Loading Duplex Off Determines whether 2-sided prin ting occurs for all jobs that specify Preprinted as the paper type Note: Off is the facto ry default setting. Colored Loading Duplex Off Determines whether 2-sided prin ting occurs for all jobs that specify Colored as the paper t ype Note: Off is the facto ry defaul[...]

Menu item Description Recycled Paper Card Stock Transparency Labels Vinyl L abels Envelope Specifies a pape r type when the Recycled se tting is sele cted in other menus Notes: • Paper is the factory default setting. • The custom media type must be su pported by the selected tray or multipurpose feeder in order to print from that source. Custom[...]

Custom Bin Names menu Menu Item Description Standard Bin Specifies a custom name for the Standard Bin Bin 1 Specifies a custom name for Bin 1 Universal Setup menu These menu items are used to specify the height, width, and feed direction of the Universal Pap er Size. The Universal Paper Size is a user-defined paper size se tting. It is listed with [...]

Bin Setup menu Menu Item Description Output Bi n Standard Bin Bin <x> Identifies installed ou tput bins Note: Standard Bin is the factory default setting. Configur e Bins Mailbox Link Mail Over flo w Link Optional Type Assignment Specifies configuration options for output bins Notes: • Mailbox is the factory default setting. • The Mailbox[...]

Reports menu Note: When you select a menu item from the Rep orts menu, the indic ated report prints. Menu item Description Menu Settings Page Prints a report containing informat ion about paper loaded into trays, installed memory, the total page count, alarms, time outs, the control panel language, the TCP/IP address, the stat us of supplies, the s[...]

Menu item Description NetWare Setup Page Prints a report containing NetWare-specific information about the n etwork settings Note: This menu item appears only for prin ters with an internal print server installed. Print Fonts Prints a report of al l the fonts available for the printer language currentl y set in the printer Print Director y Prints a[...]

Menu item Description PS SmartSwitch On Off Sets the printer to automatically switch to PS emulation when a print job requires it, re gardless of the def ault printer language Notes: • On is the factory default setting. • When the Off setting is used, the prin ter does not examine incom ing data. • When the Off setting is used, the printer us[...]

Menu item Description Mac Binary PS On Off Auto Sets the printer to process Macintosh binary Post Script print jobs Notes: • Auto is the factory default setting. • The Off setting filters print jobs using the standard protocol. • The On setting pr ocesses raw binary PostScrip t print jobs. Std Network Setup Reports or Network Reports Network [...]

Menu item Description SMTP Serve r Authentication No authentication required Login / Plain CRAM-MD5 Digest-MD5 NTLM Kerberos 5 Specifies the type of user authenti cation required fo r scan to e-mail privileges Note: “No authentication required” is the factory default sett ing. Device-Initiated E-mail None Use Device SMTP Cr edentials User-Initi[...]

Network/Ports  Standard Network or Ne twork <x>  Std Network Setup or Net <x> Setup  Network Card Menu item Descriptio n View Card Status Connected Disconnected Lets you view th e connection stat us of the Ne twork Card View Card Speed Lets you view th e speed of a curren tly activ e network card Network Address UAA LAA Lets yo[...]

Menu item Description Enable DHCP On Off Specifies the DHCP address and parameter assignment setting Enable RARP On Off Specifies the RARP addr ess assignment setting Note: On is the factory default setting. Enable BOOTP On Off Specifies the BOOTP address assignment setting Note: On is the factory default setting. AutoIP Yes No Specifies the Zero C[...]

Menu item Description Enable DHCPv6 On Off Enables DHCPv6 in the printer Note: On is the factory default setting. Wireless menu Use the following menu it ems to view or config ure the wireless internal print server settings. Note: This menu is available only for mo dels connected to a wireless network. This menu is available from the Network/Ports [...]

Menu item Descriptio n View Address Shows the assigned AppleTalk address Note: The address can be changed only from the Embedded Web Server. Set Zone <list of zones available on the network> Provides a list of AppleTalk zones available on the network Note: The default setting is the default zo ne for the network. If no default zone exists, th[...]

Network/Ports  Standard Network or Network <x>  Std Network Setup or Net <x> Setup  LexLink menu Menu item Description Activate On Off Activates LexLink support Note: Off is the factory de fault setting. View Nickname Lets you view the assigned LexLink nickname Note: The LexLink nickname can be changed on ly from the Embedded W[...]

Menu item Description USB Buffer Disabled Auto 3K to <maximum size allowed> Sets the size of the USB input buffer Notes: • Auto is the factory default setting. • The Disabled setting turns off job buff ering. Any jobs already buffered on the disk are printed before normal processing is resumed. • The USB buffer size value c an be change[...]

Parallel <x> menu This menu appears only if an op tional parallel card is installed. Menu item Description PCL SmartSwitch On Off Sets the printer to automatically switch to PCL emulation when a print job received through a parallel port requir es it, regardless of the default printer language Notes: • On is the factory default setting. •[...]

Menu item Description Job Buffering Off On Auto Temporarily stores jobs on the printer hard disk before print ing Notes: • Off is the factory default setting. • The Off setting does not buff er print jobs to the prin ter hard disk. • The On setting buffers jobs on the printer hard disk. • The Auto setting buffers prin t jobs only if the pri[...]

Menu item Description Parallel With ENA ENA Address ENA Netmask ENA Gateway Sets the network address, net mask, or ga teway information for an external print server that is attached to the printer using a parallel cable. Note: This menu item is avail able only if the printer is attached to an external print server through a parallel port. Serial &l[...]

Menu item Description Serial Buffer Disabled Auto 3K to <maximum size allowed> Sets the size of the serial input buffer Notes: • Auto is the factory default setting. • The Disabled setting turns off job buff ering. Any jobs already buffered on the disk are printed before normal processin g is resumed. • The serial buffer size setting ca[...]

Menu item Description Baud 1200 2400 4800 9600 19200 38400 57600 115200 138200 172800 230400 345600 Specifies the rate at which data can be received through the serial port Notes: • 9600 is the factory default setting. • 138200, 17280 0, 230400, and 345600 baud rates are displayed only in the Standard Serial menu. These settings do not appear i[...]

Security menu Miscellaneous menu Menu item Description Panel Logins Login failures Failure time frame Lockout time Login timeout Limits the number an d time frames of fa iled login attempts from the p rinter control panel before all users are locked out Notes: • “Login failures” specifies th e number of failed login attempts before users are [...]

Confidential Print menu Menu item Description Max Invalid PIN Off 2–10 Limits the number of times an invalid PIN can be entered Notes: • Off is the default setting. • This menu item appears only if a printer hard disk is installed. • Once a limit is reached, the jobs for that user name and that PIN are deleted. Job Expiration Off 1 hour 4 h[...]

Menu item Description Manual Wiping Start now Do not start now Disk Wiping erases only print job data that is not currently in use by the f ile system from the print er hard disk. All permanent data on th e printer hard disk is preserved, such as downloaded fonts, macros, and held jobs. Manual Wiping overwrites al l disk space that has been used to[...]

Menu item Description Scheduled Method Single pass Multipl e pass Disk Wiping erases only print job data that is not currently in use by the f ile system from the print er hard disk. All permanent data on th e printer hard disk is preserved, such as downloaded fonts, macros, and held jobs. Both manual and scheduled wiping allow the file system to r[...]

Menu item Description Observe DST On Off Note: On is the factory def ault setting and uses the applicable Daylight Saving Time associated with the Time Zone setting. Enable NTP On Off Enables Network Time Protocol, which sync hronizes the clocks of devices on a network Note: On is the factory default setting. Settings menu General Settings menu Men[...]

Menu item Description Eco-Mode Off Energy Energy/Paper Paper Minimizes the use of energy, p aper, or specialty media Notes: • Off is the f actory default se tting. Off reset s the printer to its factory default settings. • The Energy setting minimizes the power used by the printer. Performance may be af fected but not print quality. • Paper m[...]

Menu item Description Keyboard Keyboard Type English Francais Francais Canadien Deutsch Italiano Espanol Dansk Norsk Nederland s Svenska Suomi Portuguese Russian Polski Swiss German Swiss French Turkce Korean Custom Key <x> Accents/Symbols Tab On Off Russian/Polish Tab On Off Korean Tab On Off Specifies a language and cust om key information [...]

Menu item Description Displayed Information Left side Right side Custom Text <x> <text entry> Black Toner Display When Supply Registers Off Early Warning Low Near End of Lif e End of Life Type of Message to Display Default Alternate Default Message <text entry> Alternate Message <text entry> Specifies what is displayed on th[...]

Menu item Description Home screen customization Change Language Copy Copy Shortcuts Fax Fax Shortcuts E-mail E-mail Shortcuts FTP FTP Shortcuts Search Held Jobs Held Jobs USB Drive Profiles Bookmarks Jobs by user Additional buttons can be ad ded to the Home screen, and default buttons can be removed . Available selections for each button are: Displ[...]

Menu item Description Output L ighting Standard Bin LED Normal/Sta ndby Mode Bright Dim Off Power Saver Bright Dim Off Output Option Bin LEDs Normal/Sta ndby Mode Bright Dim Off Power Saver Bright Dim Off Sets the amount of light from the standard bin or an optional output bin Notes: • In Normal/Standby Mode, the factory default is Bright. • In[...]

Menu item Description Contact Name Specifies a contact na me for the printer Note: The contact name will be stored on the Embedded Web Server. Location Specifies the location of the printer Note: The location will be st ored on the Embedded Web Ser ver. Alarms Alarm Co ntrol Cartridge Alarm Staple Alarm Sets an alarm to sound when the printer requi[...]

Menu item Description Timeouts Print Timeout Disabled 1–255 Sets the amount of time in seco nds the printer waits to receive an end-of-job message before canceling the remainder of the print job Notes: • 90 seconds is the factory default setting. • When the timer expire s, any pa rtially printed page still in the printer is p rinted, and then[...]

Menu item Description Factory Defa ults Do Not Restore Restore Now Returns the printer settings to the factory default settings Notes: • Do Not Restore is the factory default setting. Do Not Restore keeps the user-defined sett ings. • Restore returns all printer setting s to the factory default settings except Network/Ports menu settings. All d[...]

Menu item Description Paper Saver Off 2 on 1 Portrait 2 on 1 Landscape 4 on 1 Portrait 4 on 1 Landscape Sets two or four sheets of an original document toge ther on the same page Note: Off is the factory default sett ing. Print Page Borders On Off Specifies whether a border is printed around the edge of the page at the margins Note: On is the facto[...]

Menu item Description Transparency Separators On Off Places a sheet of paper between transparencies Note: On is the factory default setting. Separator Sheets None Between Copies Between Jobs Between Pages Places a sheet of paper between pages, copies, or jobs based on the value selected Note: None is the factory default sett ing. Separator Source T[...]

Menu item Description Header/Footer Top middle Top middle Off Date/Time Page number Bates number Custom text Print on All pages First page only All but first page Enter custom text Specifies header/f ooter informat ion for the middle of the page Notes: • Off is the factory default setting for Top midd le. • “All pages” is the factory defaul[...]

Menu item Description Header/Footer Bottom middle Bottom middle Off Date/Time Page number Bates number Custom text Print on All pages First page only All but first page Enter custom text Specifies header/footer informatio n for the bottom middle of the page Notes: • Off is the factory default setting for Bottom middle. • “All pages” is the [...]

Menu item Description Allow Save as Shortcut On Off Lets you save custom copy settings as shortcuts Note: On is the factory default setting. Background Remo val -4 to +4 Adjusts the amount of background visible on a cop y Auto Center On Off Lets you automatic ally center the copy on the page Note: Off is the factory default sett ing. Color Dropout [...]

Fax Settings menu Fax Mode (Analog Fax Setup) menu Analog Fax Setup mode sends the fax job by way of a t elephone line. General Fax Settings Menu item Description Fax Cover Page Fax Cover Page Off by default On by default Never Use Alway s Use Include To field On Off Include From field On Off From Include Message field On Off Message Include Logo O[...]

Menu item Description Memory Use All receive Mostly rec eive Equal Mostly sent All send Defines the allocation of non-volatile memory between sending and rec eiving fax jobs Notes: • “All receive” specifies that all the memory is set to receive fax jobs. • “Mostly receive” specifies that most of the memory is set to receive fax jobs. ?[...]

Menu item Description Original Size Letter Legal Executive Folio Statement Universal 4 x 6 in. 3 x 5 in. Business Card Custom Scan Size <x> A4 A5 Oficio (Mexico) A6 JIS B5 Book Original Auto Size Sense Mixed Letter /Legal Specifies the paper size of the document that is being scanned Note: Letter is the US factory default setting. A4 is the i[...]

Menu item Description Automatic Redial 0–9 Specifies the number of times the printe r tries to send the fax to a specified number Note: 5 is the factory default se tting. Redial Frequency 1–200 Specifies the number of minut es between redials Behind a PABX Off On Enables switchboard blind dialing without a dial tone Enable ECM On Off Enables Er[...]

Menu item Description Auto Center On Off Lets you automatically center the fax on the page Note: Off is the factory default settin g. Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0–255 Default Green Threshold 0–255 Default Blue Threshold 0–255 Specifies which color to drop during faxing, and how much to increase or de[...]

Fax Receive Settings Menu item Description Enable Fax Receive On Off Allows fax jobs to be received by the printer Note: On is the factory default sett ing. Rings to Answer 1–25 Specifies the number of rings before answering an incoming fax job Note: 1 is the factory default se tting. Auto Reduction On Off Scales an incoming fax job so it fits th[...]

Menu item Description Block No Name Fax On Off Enables blocking of incoming faxes se nt from devices with no station ID specified Banned Fax List Enables the list of banned fax numbers stored in the printer Holding Faxes Held Fax Mode Off Alway s On Manua l Scheduled Fax Holding Schedule Enables fax holding all of the time or according to a set sch[...]

Menu item Description Log Output Bin Standard Bin Bin <x> Specifies the output bin where fax logs are print ed Speaker Settings Menu item Description Speaker Mode Always Of f On until Connected Alway s On Notes: • Always Off turns the speaker of f. • On until Connected is the factory defa ult setting. The speaker is on and issues a noise [...]

Menu item Description Primary SMTP Gateway Specifies SMTP server port information Note: 25 is the default SMTP gateway port. Secondary SMTP Gatew ay Specifies SMTP server port information Note: 25 is the default SMTP gateway port. Image Format PDF (.pdf) XPS (.xps) TIFF (.tif) Specifies the image type for scan to fax Content Text Text/Photo Photogr[...]

Menu item Description Original Size Letter Legal Executive Folio Statement Universal 4 x 6 in. 3 x 5 in. Business Card Custom Scan Size <x> A4 A5 Oficio (Mexico) A6 JIS B5 Book Original Auto Size Sense Mixed Letter /Legal Specifies the paper size of the document that is being scanned Note: Letter is the US factory default setting. A4 is the i[...]

Menu item Description E-mail Server Setu p Send me a copy Never appears On by default Off by default Alway s On Sends a copy of the e-mail back to the creator of the e-mail E-mail Server Setu p Max e-mail size 0–65535 KB Specifies the maximum e-mail size in kilobytes Note: E-mail above the specified size is not sent. E-mail Server Setu p Size Err[...]

Menu item Description Color Gray Color Specifies whether a job prints in grayscale or color Note: Gray is the factory default setting. Resolution 75 150 200 300 400 600 Specifies how many dots per inch are scanned Note: 150 dpi is the factory de fault setting. Darkness 1–9 Lightens or darkens th e output Note: 5 is the factory default setting. Or[...]

Menu item Description JPEG Quality Best for content 5–90 Sets the quality of a JPEG photo image in relation to file size and the quality of the image Notes: • “Best for content” is the factory default setting. • 5 reduces th e file size, but the quality of the ima ge is lessened. • 90 provides the best image quality, but the fil e size [...]

Menu item Description Allow Save as Shortcut On Off Lets you save e-mail addresses as shortcuts Notes: • Off is the factory default setting. • When set to Off, the Save as Shortcut button does not appear o n the E-mail Destination screen. Background Remo val -4 to +4 Adjusts the amount of background visible on a scanned image Note: 0 is the fac[...]

Menu item Description Use cc:/bcc: On Off Enables the use of the cc: and bc c: fields Note: Off is the factory default sett ing. FTP Settings menu Menu item Descriptio n Format PDF (.pdf) Secure PDF TIFF (.tif) JPEG (.jpg) XPS (.xps) Specifies the format of the FTP file Note: PDF (.pdf) is the factory default setting. PDF Version 1.2–1.6 Sets the[...]

Menu item Descriptio n Original Size Letter Legal Executive Folio Statement Universal 4 x 6 in. 3 x 5 in. Business Card Custom Scan Size <x> A4 A5 Oficio (Mexico) A6 JIS B5 Book Original Auto Size Sense Mixed Letter /Legal Specifies the pap er size of the document that is being scanned Note: Letter is the US factory de fault setting . A4 is t[...]

Menu item Descriptio n Transmission Log Print log Do not print log Print only for error Specifies whether the transmission log prints Note: “Print log” is the factory default sett ing. Log Paper Sou rce Tray <x> Manual Feeder Manual Env MP Feeder Specifies a paper source for FTP logs Note: Tray 1 is the f actory defaul t setting. Log Outp[...]

Menu item Descriptio n Color Dropout Color Dropout None Red Green Blue Default Red Threshold 0–255 Default Green Threshold 0–255 Default Blue Threshold 0–255 Specifies which color to drop during scanning, and how much to increase or decrease the dropout Notes: • None is the fact ory default sett ing for Color Dropout. • 128 is the factory[...]

Menu item Description PDF Version 1.2–1.6 Sets the versio n of the PDF file that will be scanned to USB Note: 1.5 is the f actory default s etting. Content Text/Photo Photograph Text Specifies the type of content that will be scanned to US B Notes: • Text/Photo is the factory default set ting. Text/Photo is used when the documents are mostly te[...]

Menu item Description Original Size Letter Legal Executive Folio Statement Universal 4 x 6 in. 3 x 5 in. Business Card Custom Scan Size <x> A4 A5 Oficio (Mexico) A6 JIS B5 Book Original Auto Size Sense Mixed Letter /Legal Specifies the paper size of the document that is being scanned Note: Letter is the US factory default se tt ing. A4 is the[...]

Menu item Description Use Multi-Page TIFF On Off Provides a choice between single-page TIFF files and multiple-page TIFF f iles. For a multiple-page scan to USB job, ei t her one TIFF file is created cont aining all the pages, or mult iple TIFF files are created with one file f or each page of t he job. Notes: • On is the factory default setting.[...]

Menu item Description Negative Image On Off Creates a negative image of the original document Note: Off is the factory default sett ing. Shadow Detail 0–4 Adjusts the amount of shadow de tail visible on a scanned image Note: 0 is the factory default setting. Scan edge to edge On Off Specifies whether the original do cument is scann ed edge-to-edg[...]

Menu item Description Orientation Auto Portrait Landscape Specifies the orientation of the print job Note: Auto is the factory default setting. N-up (pages/side) Off 2 Up 3 Up 4 Up 6 Up 9 Up 12 Up 16 Up Specifies that multiple-page images be pr inted on one side of a sheet of paper. This is also referre d to as Paper Saver. Notes: • Off is the fa[...]

Print Settings Setup menu Menu item Description Printer Langua ge PCL Emulation PS Emulation Sets the default printer language Notes: • PCL emulation uses a PCL interpreter for proces sing print jobs. PostScript emulation us es a PS interpreter for processing print jobs. • PCL is the factory def ault printer l anguage. • Setting a printer lan[...]

Menu item Description Download Ta rget RAM Flash Disk Sets the storage location for downloads Notes: • RAM is the factory default setting. • Storing downloads in flash memory or on a printer hard disk places them in permanent storage. Downloads remain in flash memory or on the printer hard disk even when the printer is turned off. • Storing d[...]

Menu item Description Print All Order Alphabetically Newest First Oldest First Specifies the order in which he ld and confidential jobs are printed when Print Al l is select ed Notes: • Alphabetically is the factory default setting. • Print jobs always appear in alphabetical order on the printer co ntrol panel. Finishing menu Menu item Descript[...]

Menu item Description Separator Sheets None Between Copies Between Jobs Between Pages Specifies whether blank se parator sheet s are inserted Notes: • None is the factory default setting. • Between Copies inserts a blank sheet between each cop y of a print job if Collation is set to On. If Collation is set to Off, a blank page is inserted betwe[...]

Menu item Description Staple Jo b Off On Specifies whether prin t jobs are stapled Notes: • This menu item is available only when the StapleSmart Finisher is installed. • Off is the factory default setting. Print jobs are not stapled. • Envelopes are not stapled. Offset Pages Off Between Jobs Between Copies Stacks copies or print jobs int o s[...]

Menu item Description Gray Correction Auto Off Adjusts the gray value of printed output Note: Auto is the facto ry default setting . Brightness -6 to +6 Adjusts or darkens printed output and conserves toner Notes: • 0 is the factory default setting. • A negative value will darken text, imag es, and graphics. A positive value will lighten them a[...]

Menu item Description Job Acct Stat Print Clear Prints a list of all stored job statistics or dele tes the information from the printer hard disk Notes: • A printer hard disk must be installe d in the printer and operating properly for this menu item to be available. • Selecting Print prints a list of statistics. • Clear deletes all job stati[...]

PostScript menu Menu item Descriptio n Print PS Error On Off Prints a page containing th e PostScript error Note: Off is the factory default setting. Font Priorit y Resident Flash/Disk Establishes the font search order Notes: • Resident is the f actory default se tting. • A formatted flash memory opt ion card or printer ha rd disk must be insta[...]

Menu item Descriptio n Symbol S et 10U PC-8 12U PC-850 Specifies the symbol set for each font name Notes: • 10U PC-8 is the U S factory default setting. • 12U PC-850 is the international factory default setting. • A symbol set is a set of alphabetic and numeric characters, punctuation, and special symbols. Symbol sets support the different la[...]

Menu item Descriptio n PCL Emulation Settings Auto LF afte r CR On Off Specifies whether the printer aut omatically performs a line feed after a carriage return control comman d Note: Off is the factory default setting. Tray Renumber Assign MP Feeder Off None 0–199 Assign Tray <x > Off None 0–199 Assign Manual Paper Off None 0–199 Assig[...]

HTML menu Menu item Descriptio n Font Name Albertus MT Antique Olive Apple Chan cery Arial MT Avant Garde Bodoni Bookman Chicago Clarendon Cooper Black Copperplate Coronet Courier Eurostile Garamond Geneva Gill Sa ns Goudy Helvetica Hoefler Text Intl CG Times Intl Courier Intl Univers Joanna MT Letter Got hic Lubalin Goth ic Marigold MonaLisa Recut[...]

Menu item Description Backgrounds Do Not Print Print Specifies whether to print backgrounds on HTML documents Note: Print is the factory default setting. Image menu Menu item Description Auto Fit On Off Selects the optimal paper size, scaling, and orientation Notes: • On is the factory default setting. • The On setting overrides scaling and or [...]

Help menu The Help menu consists of Help pages that are stored in the printer as PD Fs. They contain reference information about using the printer and performing tasks. You may select to print each one in dividually, or select Print all guides to print al l of them at one time. English, French, German, and Spanish translations are stored in the pri[...]

Understanding printer messages List of status and error messages Answering The printer is answering a fax call. Wait for the message to clear. Busy Wait for the message to clear. Call complete A fax call is completed. Wait for the message to clear. Change <src> to <x> <src> is a tray or feeder, and <x> is a paper size or typ[...]

3 Remove the tray. 4 Contact Customer Support. • Touch Continue to clear the message and print withou t using the tray. Close door or insert cartridge The cartridge is missing or not inst alled correctly. Insert the cartrid ge and close all doors and covers. Close finisher side door Close the side door on the finisher. Connect <x>bps The fa[...]

Fax partition inoperative. C ontact system administrator. The fax partition appears to be corrupted. Try one or more of the following: • Touch Continue to clear the message. • Turn the printer off and t hen back on to reset the printer. If th e message appears again, then c ontact your system support person. Fax server 'To Format' not[...]

Install bin <x> Try one or more of the following: • Install the specified bin: 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Install the specified bin. 4 Connect the power cord to a properly grounded outlet. 5 Restart the printe r. • Cancel the curre nt job. Install envelope feeder Try one or more of the followin[...]

Load <src> with <x> <src> is a tray or feeder, and <x> is a paper type or size. Try one or more of the following: • Load the specified paper in the tray. • Touch Continue to clear the message and continue printing. If the printe r finds a tr ay that has the correct paper t ype and size, it feeds from that tray. If the pr[...]

No answer A fax number is dialed, but no connection is made. Wait for the message to clear. No dial tone The printer does not have a dial to ne. Wait for t he message to clear. Queued for sending The scanning process of a fax job completed, but the job is not sent yet because another fax job is being sent or received. Wait for the message to clear.[...]

5 Connect the power cord to a properly grounded outlet. 6 Restart the printe r. If the error occurs again: 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Remove the specified bins. 4 Contact Customer Support. • Touch Continue to clear th e message and print without using the spec ified bins. Reattach envelope feeder Try o[...]

If removing the paper does not clear the message, t hen touch Continue . Remove paper from all bins Remove the paper from all of th e bins. The printer au tomatically senses paper removal and resumes printing. If removing the paper does not clear the message, t hen touch Continue . Remove paper from bin <x> Remove the paper fr om the specifie[...]

Scan Document Too Long The scan job exceed s the maximum number of pag es. Touch Ca ncel Job to cl ear the message. Scanner ADF Cover Open The ADF cover is op en. The message clear s when the cover is closed. Scanner Jam Access Cover Open Close the bottom ADF door to clear the message. Securely clearing disk space The printer hard disk wiping proce[...]

Unsupported USB device, please remove Remove the unrecognized USB device. Unsupported USB hub, please remove Remove the unrecognized USB hub. USB/USB <x> The printer is using a USB cable connection. Th e USB port is the active communication link. Waiting for redial The printer is waiting to redial the fa x number. Wait for the message to clea[...]

37 Insufficient memory to collate job Try one or more of the following: • Touch Continue to print the portion of the job already stored and begin collating the re st of the print job. • Cancel the curre nt print job. 37 Insufficient memory for Flas h Memory Defragment operation Try one or more of the following: • Touch Continue to stop the de[...]

9 Invalid region 50 PPDS font error Try one or more of the following: • Touch Continue to clear the message and continue printing. • The printer cannot find a requested font. From the PPDS menu, select Best Fit , and then select On . The printer will find a similar font and reformat the affected text. • Cancel the curre nt print job. 51 Defec[...]

• Touch Continue to continue printing. • Turn the printer power off and then back on t o reset the printer. 54 Standard network software error Try one or more of the following: • Touch Continue to continue printing. • Turn the printer off and then back on to reset the printer. • Upgrade (flash) the network firmware in the printer or print[...]

56 Standard USB port disabled Try one or more of the following: • Touch Continue to clear the message. The printer discards any data received through the USB port. • Make sure the USB Buffer menu item is not set to Disabled. 56 USB port <x> disabled <x> is the number of the USB port. Try one or more of the following: • Touch Conti[...]

58 Too many flash options installed 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Remove the excess flash memo ry. 4 Connect the power cord to a properly grounded outlet. 5 Turn the printer back on. 58 Too many trays attached 1 Turn the printer off. 2 Unplug the power cord from the wall outlet. 3 Remove the additional tray[...]

62 Disk full Try one or more of the following: • Touch Continue to clear the message and continue processing. • Delete fonts, macros, and other data stored on th e printer hard disk. • Install a larger printer hard disk. 63 Unformatted disk Try one or more of the following: • Touch Continue to clear the message and continue printing. • Fo[...]

293 Replace all originals if restarting job. The scanner was instructed to scan using the ADF but th ere is no pap er in the ADF. Load pap er in the ADF. Try one or more of the following: • Touch Continue if no scan job is ac tive when the attendan ce message appears. This clears the message. • Touch Cancel Job if a scan job is processing when [...]

1565 Emulation error, load emulation option The printer automatically clears the messa ge in 30 seconds and then disables the download emulator on the firmware card. To fix this, download the correct download e mulator version from the Lexmark Web site at www.lexmark.com . Understa nding printer messages 251[...]

Maintaining the printer Periodically, certain task s are required to maintain optimum print quality. Cleaning the exterior of the printer 1 Make sure that the printer is turned off and unplugged f rom the wall outlet . CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleanin g the exterior of the printer, unplug the power cord from [...]

3 Wipe the scanner glass until it is clean and dry. 4 Wipe the white underside of the scanner cover unt il it is clean and dry. 5 Open the bottom ADF door. 1 2 6 Wipe the ADF scanner glass under the ADF door. 7 Close the bottom ADF door. 8 Wipe the scanner glass (flatbed) and backing material by moving the cloth or paper towel from side to side. 9 [...]

To align the scanner glass (flatbed): a Place the Quick Test page facedown on th e scanner glass. b Touch Copy Quick Test . The scanner prints a copy of th e Quick Test page. c Touch Flatbed . d Use the copy of the Quick Test page to adju st the Left Margin and Top Margin settings. e Touch Submit . f Touch Copy Quick Test and compare the new copy t[...]

Storing supplies Choose a cool, clean storage area for the printer supplies. Store supplies right side up in their original packing until you are ready to use them. Do not expose supplies to: • Direct sunlight • Temperatures above 35°C (95°F) • High humidity above 80% • Salty air • Corrosive gases • Heavy dust Conserving supplies Ther[...]

Ordering supplies To order supplies in the U.S., contac t Lexmark at 1-800-539-6275 for informat ion about Lexmark authorized supplies dealers in your area. In other countries or regions, vi sit the Lexmark Web Site at www.lexmark.com or contact the place where you purch ased the printer. Note: All life estimates for printer supplies assume printin[...]

Part name Lexmark Return Program Cartridge Regular cartridge Extra High Yield Return Program Print Cartridge for Label Applications X654X04E Not applicable For the Asia Pacific Region, incl uding Australia and New Zealand Print cart ridge X651A21P X651A1 1P High Yield Print Cartridge X651H21P X651H1 1P Extra High Yield Print Cartridge X654X21P X654[...]

Ordering a fuser To check the fuser type (T1 or T2) installed in the printer, remove the print cartridge to view the label on the fu ser. Part name Part number T1 fuser 40X1870 (100 V) 40X4418 (110 V) 40X1871 (220 V) T2 fuser 40X1872 (100 V) 40X1873 (110 V) 40X1874 (220 V) Ordering an ADF maintenance kit The ADF maintenance kit contains all the ite[...]

Ordering ADF replacement parts Order ADF replacement parts if you expe rience problems wi th paper double-feeding or failing to feed thr ough the automatic document feeder. Part name Part number ADF pick assembly 3017345 ADF separator roll 3017348 Ordering staple cartridges When Staples Low or Staples Empty appears, order the spec ified staple cart[...]

CAUTION—POTENTIAL INJURY: Before moving th e printer, follow th ese guidelines to avoid personal injury or printer damage: • Turn the printer off using the power switch, and th en unplug the power c ord from the wall outlet. • Disconnect all cords and cables from the printer before mo ving it. • Lift the printer off of the optional drawer a[...]

1 2 3 5 1 2 3 5 4 4 1 Right Side 20 cm (8 in.) 2 Left Side 31 cm (12 in.) 3 Front 51 cm (20 in.) 4 Rear 20 cm (8 in.) 5 Top 31 cm (12 in.) Shipping the printer When shipp ing the printe r, use the original packaging or call the place of purchase for a relocation kit. Maintaining the printer 261[...]

Administrative support Finding advanced networking and administrator information This chapter covers basic administrative support tasks. For more advanced system support tasks, see the Networking Guide on the Software and Documentation CD and the Embedded Web Server Administrator's Guide on the Lexmark Web site at www.lexmark.com. Using the Em[...]

To set up e-mail alerts: 1 Type the printer IP address into the address field of your Web brow ser. Note: If you do not know the IP addre ss of the printer, th en print a networ k setup page and locate the IP address in the TCP/IP section. 2 Click Settin gs . 3 Under Other Set tings, click E-mail Alert Setup . 4 Select the items for notification, a[...]

Adjusting Power Saver Available settings range from 1–240 minut es. The factory defa ult is 30 minutes. To increase or decrease the n umber of minutes before th e printer enters Power Saver mode, do one of the following: Using the Embedded Web Server 1 Type the printer IP address into the address field of your Web brow ser. Note: If you do not kn[...]

4 Touch General Settings . 5 Touch the down arrow until Factory Defaults appears. 6 Touch the left or righ t arrow until Restore Now appears. 7 Touch Submit . 8 Touch . Administra tive su pport 265[...]

Troubleshooting Solving basic printer problems If there are basic printer problems, or t he printer is unresponsive, make sure: • The power cord is plugged in to the printer and a properly grounded electrical outlet. • The electrical outlet is not turned off by an y switch or breaker. • The printer is not plugged into any surge protectors , u[...]

Jobs do not print These are possible solutions. Try one or more of the following: M AKE SURE THE PRINTER IS READY TO PRINT Make sure Ready or Power Saver appears on the display before sending a job to print. C HECK TO SEE IF THE STANDARD EXIT BIN IS FULL Remove the stack of paper from the standard exit bin . C HECK TO SEE IF THE PAPER TRAY IS EMPTY[...]

M AKE SURE THE PRINTER HAS SUFFICIENT MEMORY Free up ad ditional pri nter memo ry by scrolling through the l ist of held jobs and deleting so me of them. Job takes longer than expected to print These are possible solutions. Try one or more of the following: R EDUCE THE COMPLEXITY OF THE PRINT JOB Eliminate the number and size of font s, the number [...]

Tray linking does not work These are possible solutions. Try one or more of the following: L OAD THE SAME SIZE AND TYPE OF PAPER • Load the same size and t ype of pa per in each tray to be linked. • Move the paper guides to the c orrect posi tion s for the paper size loaded in eac h tray. U SE THE SAME P APER S IZE AND P APER T YPE SETTINGS •[...]

8 Touch Submit . 9 Touch . Solving copy problems Copier does not respond These are possible solutions. Try one or more of the following: C HECK THE DISPLAY FOR ERROR MESSAGES Clear any error messages. C HECK THE POWER Make sure the printer is plugged in, the power is on, and Ready appears. Scanner unit does not close Make sure there ar e no obstruc[...]

T HE TONER MAY BE LOW When 88 Cartridge low appears or when the print becomes faded, replace the print cartridge. T HE SCANNER GLASS MAY BE DIRTY Clean the scanner glass with a clean, lint-fre e cloth damp en ed with water. For more in formation, see “Cleaning the scanner glass” on page 252. T HE COPY IS TOO LIGHT OR TOO DARK Adjust the density[...]

Partial document or photo copies These are possible solutions. Try one or more of the following: C HECK THE DOCUMENT PLACEMENT Make sure the document or photo is loaded facedo wn on the scan ner glass in the upper left corner. C HECK THE PAPER SIZE SETTING Make sure the paper size setting ma tches the paper loaded in the tray: 1 From the printer co[...]

Scanning takes too long or freezes the computer These are possible solutions. Try one or more of the following: O THER SOFTWARE PROGRAMS MAY BE INTERFERING WITH SCANNING Close all programs not being used. T HE SCAN RESOLUTION MAY BE SET TOO HIGH Select a lower scan resolution. Poor scanned image quality These are possible solutions. Try one or more[...]

C HECK THE PAPER SIZE SETTING Make sure the paper size setting ma tches the paper loaded in the tray: 1 From the printer control panel, check the Paper Size setting from t he Paper menu. 2 Before sending the job to print, specify the correct size setting: • For Windows users, sp ecify the size from Print Propert ies. • For Macintosh users, spec[...]

C HECK THE PRINTER CONNECTIONS Make sure the cable connections for the foll owing hardware are secure, if applicable: • Telephone • Handset • Answering machine C HECK THE TELEPHONE WALL JACK 1 Plug a telephone into the wall jack. 2 Listen for a dial tone. 3 If you do not hear a dial tone, th en plug a different telephone into the wall jack. 4[...]

T EMPORARILY DISABLE C AL L W AITING Call Waiting can disrupt fax transmissions. Disable this feat ure before sending or receivin g a fax. Call your telephone company to obtain the keypad sequence for temporarily disabling Call Waiting. V OICE M AIL SERVICE MAY BE INTERFERING WITH THE FAX TRANSMISSION Voice Mail offered through your local telephone[...]

Can receive but not send faxes These are possible solutions. Try one or more of the following: T HE PRINTER IS NOT IN F AX MODE On the home screen, touch Fax to put the p rinter in Fax mode. T HE DOCUMENT IS NOT LOADED PROPERLY Load the original document faceup, short edge first into the ADF or facedown on the scanner glass in the upper left corner[...]

5 In the Max Speed box, click on one of the following: 2400 4800 9600 14400 33600 6 Click Submit . Solving option problems Option does not operate correctly or quits after it is installed These are possible solutions. Try one or more of the following: R ESET THE PRINTER Turn the printer off, wait about 10 seconds, and then turn the printer on. C HE[...]

R ESET THE PRINTER Turn the printer off, wait about 10 seconds, and then turn the printer on. M AKE SURE THE PAPER TRAY IS INSTALLED CORRECTLY If the paper tray is listed on th e menu settings page, but pape r jams when it enters or exits the tray, th en it may not be properly installed. Reinstall the paper tray. For more information, see the ha rd[...]

M AKE SURE THE EN VELOPE FEEDER IS INSTALLED CORRECTLY If the envelope feeder is listed on the men u settings page , but an envelope jams when it enters or exits the feeder, then it may not be properly installed. Reinstall th e enve lope feeder. For more inf ormation, see the h ardware setup documentation that came with the envelope feeder, or go t[...]

Solving paper feed problems Paper frequently jams These are possible solutions. Try one or more of the following: C HECK THE PAPER Use recommended paper and specialty media. For more in formation, see the chapter about paper and specialty media guidelines. M AKE SURE THERE IS NOT TOO MUCH PAPER IN THE PAPER TRAY Make sure the stack of p aper you lo[...]

8 Touch Submit . 9 Touch . Solving print quality problems The information in the following topics m ay help you solve print quality prob lems. If th ese suggestions still do not correct the problem, contact Customer Su pport. You may have a printer part that requires adjustment or replacement. Isolating print quality problems To help isolate print [...]

Characters have jagged or uneven edges These are possible solutions. Try one or more of the following: C HECK THE PRINT QUALITY SETTINGS • Change the Print Resolution setting in the Quality menu to 600 dpi, 1 200 Image Q, 1200 dpi, or 2400 Image Q. • Enable Enhance Fine Lines in the Quality menu. M AKE SURE DOWNLOADED FONTS ARE SUPPORTED If you[...]

C HECK THE PAPER TYPE SETTING Make sure the paper t ype setting matches the paper loaded in the tray: 1 From the printer control panel, check the Paper Type setting from th e Paper menu. 2 Before sending the job to print, specify the correct type setting : • For Windows users, specify the type from Print Properties. • For Macintosh users, speci[...]

C HECK THE PAPER SIZE SETTING Make sure the paper size setting ma tches the paper loaded in the tray: 1 From the printer control panel, check the Paper Size setting from t he Paper menu. 2 Before sending the job to print, specify the correct size setting: • For Windows users, sp ecify the size from Print Propert ies. • For Macintosh users, spec[...]

C HECK THE PAPER TYPE SETTING Make sure the paper t ype setting matches the paper loaded in the tray: 1 From the printer control panel, check the Paper Type setting from th e Paper menu. 2 Before sending the job to print, specify the correct type setting : • For Windows users, specify the type from Print Properties. • For Macintosh users, speci[...]

Skewed print These are possible solutions. Try one or more of the following: C HECK THE PAPER GUIDES Move the guides in the tray to the corr ect position s for the paper siz e loaded. C HECK THE PAPER Make sure you are using paper that meets the p rinte r specifications. Solid black or white streaks These are possible solutions. Try one or more of [...]

Print is too light These are possible solutions. Try one or more of the following: C HECK THE DARKNESS , BRIGHTNESS , AND CONTRAST SETTINGS The Toner Darkness setting is too light, the Brigh tness sett ing is too light, or the Contrast setting is too low. • From the printer control panel, change these sett ings from the Quality menu. • For Wind[...]

Print is too dark These are possible solutions. Try one or more of the following: C HECK THE DARKNESS , BRIGHTNESS , AND CONTRAST SETTINGS The Toner Darkness setting is too dark, the Brightness setting is too dark, or the Contrast setting is too high. • From the printer control panel, change these sett ings from the Quality menu. • For Windows [...]

Solid color pages These are possible solutions. Try one or more of the following: M AKE SURE THE PRINT CARTRIDGE IS PROPERLY INSTALLED Remove the print cartridge and shake it from side to si de to redistribute the toner, and t hen reinstall it. T HE PRINT CARTRIDGE MAY BE DE FECTIVE OR LOW ON TONER Replace the used print cartridge with a new one. I[...]

Clear any paper you see. T HERE IS TONER IN THE PAPER PATH Contact Customer Support. Toner fog or background shading appears on the page These are possible solutions. Try one or more of the following: T HE PRINT CARTRIDGE MAY BE DE FECTIVE Replace the print cartrid ge. T HE CHARGE ROLLS MAY BE DEFECTIVE Replace the charge rolls. T HERE IS TONER IN [...]

Toner specks These are possible solutions. Try one or more of the following: T HE PRINT CARTRIDGE MAY BE DE FECTIVE Replace the print cartrid ge. T HERE IS TONER IN THE PAPER PATH Contact Customer Support. Transparency print quality is poor Try one or more of the following: C HECK THE TRANSPARENCIES Use only transparencies rec ommend ed by the prin[...]

C HECK THE NETWORK SETTINGS Depending on the network settings, you may need to type https:// instead of http:// before the printer IP address to access the Embedded We b Server. For more information, see your system administrator. Contacting Customer Support When you call Customer Support, de scribe the problem yo u are experiencing, the message on[...]

Notices Product name: Lexmark X651de, Lexmark X 652 de, Lexmark X654de, Lex mark X656de, Lexmark X656dte, Lexmark X6 58d, Lexmark X658de, Lexmark X658dme, Lex mark X658dfe, Lexmar k X658dte, Lexmark X65 8dtme, Lexmark X658dtfe Machine type: 7462 Model(s): 0A1, 0A5, 2A1, 2A2, 2A5, 2A6, 4A2 , 4A6, 031, 035, 231, 23 2, 235, 236, 432, 436 Edition notic[...]

Trademarks Lexmark, Lexmark with diamon d design, MarkNet, and MarkVision are trad emarks of Lexmar k In ternational , Inc., registered in the United States and/or other count ries. MarkTrack, PrintCryption, and StapleSmart ar e trademarks of Lexmark International, Inc . PCL® is a registered trademark of t h e Hewlett-Packard Company. PCL is He wl[...]

Univers Linotype-Hell AG and/or its subsidiaries All other trademarks are the property of their respective owners. Federal Communications Co mmission (FCC) compliance information statement This product has been tested and found to comply with th e limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. Operati on is subject to th[...]

Industry Canada radio interferen ce statement Industry Canada (Canada) This device complies with Industry Can ada specification RS S-210. Operation is subject to th e following two conditions: (1) this device may not cause interference, and (2) this de vice must accept any interference, including interference that may cause undesired operation of t[...]

European Community (EC) directives conformity This product is in conformity with the protection requ irements of EC Council directives 2004/108/EC, 2 006/95/EC, and 1999/5/EC on the approximation and harmonization of the laws of the Member S tates relating to electromagnetic compatibility, safety of electrical eq uipment designed for use within cer[...]

Italiano Con la presente Lexmark International, Inc. dichiara che questo quest o prodotto è conforme ai requisiti essenziali ed alle altre disposizioni pert inenti stabilite dall a direttiva 1999/5/CE. Latviski Ar šo Lexmark International, Inc. dek lar ē , ka šis izstr ā d ā jums atbilst Direkt ī v as 1999/5/EK b ū tiskaj ā m pras ī b ā [...]

1-meter average sound pressure, dBA Printing 56 dBA Scanning 52 dBA Copying 56 dBA Ready 30 dBA Values are subj ect to change. See www.lexmark.com for current values. Temperature information Ambient temp erature 15.6C° – 32.2C° Shipping and stor age temperature -40.0C° – 60.0C° Waste from Electrical and Electroni c Equipment (WEEE) directiv[...]

A plug and jack used to c onnect this equipment to the premises’ wiring and telephone network must comply with the applicable FCC Part 68 rules and requirem ents adopted by the ACTA . A compliant telephon e cord and modular plug is provided with this pr oduct. It is designed to be connected to a co mpatible modular jack that is also compliant. Se[...]

Notice to users of the Canadian telephone network This product meets the applicable Industry Canada tech ni cal specifications. The Ringer Equivalence Number (REN) is an indication of the maximum number of terminals allo wed to be connected to a te lephone interface. The t erminus of an interface may consist of any combination of devices, subj ect [...]

Some parameters required fo r compliance with Te lecom's telepermit requ irements are dependent on the equipment associated with this device. The associated equipment shall be set to operate with in the following limits for compliance to Telecom's specifications: • There shall be no more than 10 call attempts to the same number within a[...]

ENERGY STAR Laser notice The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR Subchapter J for Class I (1) laser products, and elsewhere is certified as a Class I lase r product conforming to the requirements of IEC 60825-1. Class I laser products are not considered to be hazardous. The printer contains in ternally a C[...]

Mode Description Power consumption (Watts) Low Off (<1 W Off) The produc t is plugged into a wall outlet, the power switch is turned off, and the product is in the lowest possible power consumption mode. N/A Off The product is plugged into a wall outlet, but the power switch is turned off. 110V = 0.15W, 220V = 1.25W The power consumption levels [...]

Limited warranty Lexmark warrants that this product: —Is manufactured from new parts, or new and serv ic eable used parts, which perform like new p arts —Is, during normal u se, free f rom defects in material and workmanship If this product does not fu nction as warranted during the warranty period , contact a Remark eter or Lexmark for repair [...]

—Maintenance by anyone other than Le xmark or a Lexmark authorized servicer —Operation of a product beyond the limit of it s duty cycle —Use of printing media outs ide of Lexmark specifications —Refurbishment , repair, refilling or re manufacture by a third part y of products, supplies or parts —Products, supplies, parts, materials (such [...]

BY USING THIS PRODUCT, YOU AGREE TO BE BOUND BY ALL THE TERMS A ND CONDITIONS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENT. IF YOU DO NOT AGREE WITH THE TERMS OF THIS SOFTWARE LIMITED WARRANTY AND LICENSE AGREEMENT, PROMPTLY RETU RN THE PRODUCT UNUSED AND REQUEST A REFUND OF THE AMOUNT YOU PAID. IF YOU ARE INSTALLING THIS PR ODUCT FOR US[...]

5 LICENSE GRANT . Lexmark grants you the following rights provid ed you comply with all terms and conditions of this Software License Agreement : a Use . You may Use one (1) copy of the Software Program. The term “Use” mean s storin g, loading, installi ng, executing, or displ aying the Software Program . If Lexmark has licensed the Soft ware P[...]

11 TAXES . You agree that you are responsible for payment of an y taxes including, without limitation, any goods and services and personal property taxes, resulting from this Software License Ag reement or your Use of the Soft ware Program. 12 LIMITATION ON ACTIONS . No action, regardless of form, arising ou t of this Software License Agreement may[...]

Index Numerics 1565 Emulation error, l oad emulation option 251 2000-sheet tray loading 75 200–282.yy paper jam 249 250-sheet tray (standard or optional) loading 72 283 Staple jam 249 290-294.yy scanner jam 249 293 Replace all originals if restarting job 250 293.02 Flatbed Cover Open 250 30 Invalid ref ill, change cartridge 243 31 Replace defecti[...]

configuration information wireless network 48 configurations printer 1 6 Configure MP menu 155 configuring port settings 56 configuring the e-mail settings 106 Connect <x>bps 235 connecting fax using RJ11 adapter 61 connecting the printe r to answering machine 66 computer modem 68 telephone 65 telephone wall jack in Germany 64 conserving supp[...]

fax screen advanced options 117 options 116, 117 Fax server 'To Format' not set up. Contact system administrator. 236 Fax Station Name not set up 236 Fax Station Number not set up 236 fax troubleshooting blocking junk f axes 115 caller ID is not shown 274 can rece ive but not se nd faxes 277 can send but not receive faxes 276 cannot send [...]

250-sheet tray (standard or optional) 72 550-sheet tray (standard or optional) 72 card stock 79 envelopes 79, 81 letterhead in 2000-sheet tr ay 75 letterhead in multipu rpose feeder 79 letterhead in trays 72 multipurpose feeder 79 transparencies 79 M Macintosh wireless network installation 50 maintenance kit ordering 257 memory card installing 29 t[...]

paper jams avoiding 138 Paper Loading menu 159 Paper Size/Type menu 151 paper sizes supported by the printer 88 Paper Texture menu 156 paper type custom 84 paper types duplex support 90 supported by finisher 90 supported by printer 90 where to load 90 Paper Weight menu 157 paper weights supported by finisher 90 Parallel <x> me nu 175 PCL Emul[...]

62 Disk full 249 63 Unformatted disk 249 80 Routine maintenance needed 249 841-846 Scanner Service Error 250 88 Cartridge low 249 88.yy Cartridge nearly low 249 88.yy Replace cartridge 249 900–999 Service <message> 250 Answering 234 Busy 234 Call com plete 23 4 Change <src> to <x> 234 Check tray <x > connection 234 Close d[...]

Replace all originals if restarting job. 241 Replace wiper 241 reports viewing 263 Reports menu 164 Reserve print jobs 132 printing from Macintosh computer 133 printing from Windows 133 resolution, fax changing 114 Restore Held Jobs? 241 RJ11 adapter, using 61 S safety information 13, 14 Scan Document Too Long 242 scan quality, improving 128 scan t[...]

troubleshooting, display display is blank 266 display shows only diamonds 266 troubleshooting, fax blocking junk f axes 115 caller ID is not shown 274 can rece ive but not se nd faxes 277 can send but not receive faxes 276 cannot send or receive a fax 274 received fax has poor print quality 277 troubleshooting, paper feed message remains after jam [...]