Lexmark 840 Series manual

Lexmark 840 Series User's Guide July 2006 www.lexmark.com Lexmark and Lexmark with diamond design are trademarks of Lexmark Inter national, Inc., registered in the United States and/or o ther countries. All other trademarks are the pr oper ty of their respective ow ners. © 2006 Lexmark International, Inc. All rights reserved. 740 West New Cir[...]

Safety information Use only the power supply and power su pply cord provided with this product o r th e manufacturer's au thorized replacement power supply an d power supply cord. Connect the power suppl y cord to an electrical outlet that is near the prod uct and easily accessible. Refer service or rep airs , other than th ose de scrib ed in [...]

Contents Finding information abou t the printer........... .................. ................. ................ ............7 Setting up the printer.......... ...................... ..................................... .................. ............10 Checking the box contents.......................... ................. .........................[...]

Maintaining th e printer........ ..................................... ..................................... ..............23 Changing the print cartridges............ ................ ............ ... ............. ................ ............. ................... ....23 Removing a used print cartridge....... ................ .............. ... .[...]

Notices............. ................. .............................. ................ ............... .............. ............... ..39 Power consumption............................................... ................................... ............................ ............ .41 Index...........................................................[...]

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Finding information about the printer Setup sheet Descrip tion Where to find The Setup sheet gives you instructi ons for setting up hardware and software. You can find this do cument in the printer bo x or on the Lexmark Web site at www.lexmark.com . Getting Started or Setup Solutions booklet Descrip tion Where to find The Getting Started booklet g[...]

Help Descrip tion Where to find The Help gives you instructio ns for u sing the software, if your printer conn ec ts to a computer . While in any Lexmark so ftware progra m, click Help , Tips  Help , or Hel p  Help Topics . Lexmark Solution Center Descrip tion Where to find The Lexmark Solution Center software is inclu ded on your CD. It inst[...]

Limited Warranty Descrip tion Where to find (US) Where to find (rest of worl d) Limited Warranty Information Lexmark International, Inc. furnishes a limited warranty that this printer will be free of defects in materials and workmanship for a period of 1 2 months after the original date of purchase. To view the limitations and conditions of this li[...]

Setting up the printer To set up the printer, fo llow the instructions on th e Setup sheet that came with the product. Checking the box contents 5 1 2 4 6 3 7 Name Description 1 Power supply cord Fits into the powe r supply attached to the back o f the printer. 2 Installation software CD • Installation software for the printer • Help • User&a[...]

Learning about the printer Understanding the parts of the printer Use the To 1 Load or ejec t paper. 2 • Turn the printer on an d o ff. • Cancel a print job. Pre ss in the middle o f a print job. • Troubleshoot. For more information, see “Blinking power light troubleshooting” on page 37. 3 Paper exit tray Stack paper as it exits. 4 Access[...]

Use the To 1 USB port Connect the printer to a computer using a USB cable. 2 Power supply Connect the printer to a power source using the power cord. 1 Plug the cord all th e way into the power supply on the printer. 2 Plug the cord into an ele ctrical outlet th at other electrical d e vices ha ve been using. 3 If the light is not on, press . Learn[...]

Learning about the software Using the printer software Use this To The Solution Center Find troubleshooting , maintenance, and cartridge ordering information . Print Properties Select the best print settings for the document you are printing . Fast Pics Edit and print pho tos stored on the c omputer. Using the Solution Center The Solution Center pr[...]

From this tab You can Troubleshooting • Learn tips about the cu rre nt status. • Solve printer problems. Maintenance • Install the prin t cartridges. • View shopping options for new cartridge s. • Print a test page. • Clean to fix horizont al st reaks. • Align to fix blurry edges. • Remove Japanese postcard re sidue. Cleaning the pr[...]

Using the Print Properties tabs All of the print settings are on the three main tabs of th e Print Properties so ftware: Quality/Copies, Paper Setup , and Print Layout. Tab Options Quality/Copies • Select a Quality/Speed setting . • Select a Paper Type. • Customize how the p rinter prints seve ral copies of a single print job: collated, norma[...]

Loading paper and various paper types Loading paper 1 Make sure: • You use paper designed for inkjet printers. • The paper is not u sed or damaged. • If you are u sing specialty paper, you follo w the instructions that came with it. • You do not force paper into the printer. 2 Load the paper vertically against the right side o f the paper s[...]

Load up to Make su re 25 greeting cards 25 index cards 25 photo cards 25 postcards • The total thickness of th e card stack does not exceed 0. 4 inches or 10 mm. • The print side of the cards faces you. • The cards are loaded against the right side of the paper support. • The paper gui de rests against the left ed ge of the cards. 10 envelo[...]

Load up to Make sure 20 sheets of bann er paper • You remove all the pap er from the pape r supp ort before loading the banner paper. • You tear off only the number of p ages needed to print the banner. • The banner paper is pla ced on a level surface behind the printer and fed up over the pa per support. • You have selected the correct pa [...]

Printing Printing a document 1 Load paper. 2 With a documen t open, click File  Print . 3 Click Properties , Preferences , Op tions , or Setup . 4 Adjust the settings. 5 Click OK . 6 Click OK or Print . Printing cards 1 Load greeting card s, inde x cards, or postcards. 2 From the software application, click File  Print . 3 Click Properties , [...]

6 Select Portrait or Landscape orientation. Notes: • Most envelopes use landsca pe orientation. • Make sure the same o rientation is also selected in the software application. 7 Click OK . 8 Click OK . 9 Click OK or Print . Printing transparencies 1 Load transparencies. 2 With a documen t open, click File  Print . 3 Click OK or Print . Note:[...]

5 Select the numbe r of pages to print o n each page. 6 If you want each pa ge image to be surrounde d by a border, select Print Page Borders . 7 Click OK . 8 Click OK or Print . Printing the last page first (reverse page order) 1 Load paper. 2 With a documen t open, click File  Print . 3 Click Properties , Preferences , Op tions , or Setup . 4 [...]

Working with photos Note: To prevent sm udging or scratching , avoid touching the pr inted surface with your fingers or shar p objects. For best results, re move each printed sheet in dividually from th e paper exit tray, and allow the prints to dry a t le ast 24 hours before stacking, displaying, or storing. Using Fast Pics to print borderless pho[...]

Maintaining the printer Changing the print cartridges Removing a used print cartridge 1 Make sure the printer is on. 2 Lift the access cover. The print cartridge carrier mo ves and stops at the loading po sition, unless the printer is busy. 3 Press down on the cartridge carrier le ver to raise the cartridge carrier lid. 4 Remove the used print ca r[...]

Installing print cartridges 1 If you are install ing new print cartridges, remove the st icker and tape from the ba ck and bottom of the cartridges. Warning: Do not touch the gold contact area on the back o r the metal nozzles on the bo ttom of the cartridges. 2 Press down on the cartridge carrier leve rs to raise the cartri dge carrier lids. 3 Ins[...]

Achieving better print quality Improving print quality If you are not sa tisfied with the print quality of a document, m ake sure you: • Use the appropriate paper for the document. Use Le xmar k Premium Phot o Paper if you are printi ng photos or other high-quality images. Note: To prevent smudgin g or scratching, avoid touching t he printe d sur[...]

3 From the Maintenance ta b, click Clean to fix horizontal stre aks . 4 Click Print . A page prints, forcing ink through the prin t cartridge nozzles to clean the m. 5 Print the document again to verify that the print quality has improv ed. 6 If print quality has not imp roved, try cleaning the nozzles up to two more times. Wiping the print cartrid[...]

10 Repeat step 9 up to two more times. 11 If print quality is still not satisfactory, replace the cartridge . Preserving the print cartridges • Keep new cartridges in th eir packaging until you are rea dy to install them. • Do not remove a cartrid ge from the pr inter except to re place , clean, or store it in an a irtight container. The cartri[...]

Recycling Lexmark products To return Lexmark products to Lexmark for re cycling: 1 If you are returnin g a print cartridg e, pl ac e it in th e return bag tha t ca me with your pr od uc t. Note: The return bag is no t available in all cou ntries and regions. 2 Visit our Web site at www.lexmark.com/recycle . 3 Follow the instructions o n th e c omp [...]

Troubleshooting Setup troubleshooting Power light is not lit Make sure you have disconnected the power supply cord from the wall outlet and then from the printer. 1 Plug the cord all the way into th e power supply on the printe r. 2 Plug the cord into an ele c tr ical outlet that other electrical device s have been using. 3 If the light is not on, [...]

Solution 4 1 Press to turn the printer off. 2 Disconnect t he po we r cord from the wall outle t. 3 Gently remove the power supp ly from the printer. 4 Reconnect the power supply to the printer. 5 Plug the power cord int o the w all outlet. 6 Press to turn the printer on. Solution 5 1 Close all open software ap plications. 2 Disable any an ti-v iru[...]

Solution 4 1 Remove the print cartridges. 2 Make sure the sticker and tape have been completely re moved from the back and bottom of the cartridges. 3 Reinsert the print cartridges. Solution 5 Make sure the printer i s set as the default printer and is not on hold or paused. 1 Click: • In Windows XP Pro: Start  Settings  Printers and Faxes [...]

Print troubleshooting Improving print quality If you are not sa tisfied with the print quality of a document, m ake sure you: • Use the appropriate paper for the document. Use Le xmar k Premium Phot o Paper if you are printi ng photos or other high-quality images. Note: To prevent smudgin g or scratching, avoid touching t he printe d surface with[...]

Solution 3 To avoid ink sm udging when you are workin g with the following media, remove each sheet as it exits, and allow it to dry: • Documents with grap hics or images • Photo paper • Heavyweight matte or glossy paper • Transparencie s • Labels • Envelopes • Iron-on tra nsf ers Note: Transparen cies may take up to 15 minute s to dr[...]

Solution 2 Select the Bord e rles s print feat ure . 1 From the software application, click File  Print . 2 Click Properties , Preferences , Op tions , or Setup . 3 Click Print Layout . 4 Click Bo rderless . Solution 3 Check that the pap er size being used matche s the printer setting. 1 From the software application, click File  Print . 2 Cl[...]

c Select your printer family. d Select your pr in te r mo de l. e Select your operating syst em. f Select the file you want to download, and follow the directions on th e compute r screen. Printer does not print or respond See “Page does no t print” on page 30. Jams and misfeeds troubleshooting Paper jam in the printer 1 Press to turn off the p[...]

Solution 4 Adjust the paper gu ide: • When using media le ss than 8.5 inche s wide • Against the left ed ge of t he pa pe r o r med i a, making sure it does not b uck le Printer does not feed paper, envelopes, or specialty media Solution 1 If there is a p aper jam, see “Jams and misfeeds troub leshooting” on page 35. Solution 2 Verify that [...]

5 Select Letter Banner or A4 Banner as the pape r size. 6 Select Portrait or Landscape . 7 Click OK . 8 Click OK or Print . Blinking power light troubleshooting Power light blinks slowly The printer is out of paper in the m iddle of a print job . Load more paper. See “Loading paper” on page 16. Power light blinks rapidly There is a paper jam. C[...]

Note: A variable amou nt of in k remain s in the color print cartridge. Follow these steps to replace the color print cartridge in your printer: 1 Cancel the print job i f not already canceled. 2 Replace the color print ca rtridge with a new cartrid ge. For more info rmation, see “Removing a used print cartridge” on pa ge 23 and “Installing p[...]

Notices Product name Lexmark 840 Series Machine type 4137–005 Edition notice July 2006 The following paragraph do es not apply to any country where such pro visions are inconsistent with local law: LEX MARK INTERNATION AL, INC., PROVID ES THIS PU BLICATION “AS IS” WIT HOUT WARRAN TY OF ANY KIN D, EITHER EXPRE SS OR IMPLIED, INC LUDING, BUT N [...]

Federal Communications Commission (FCC) compliance information statement This product has been tested and found to comply with the limits fo r a Class B digital device, pursuant to Part 15 of the F CC R ules. Operation is subject to the following two co nditions: (1) this de vice may not cause harmful inte rference, and (2) this device m ust accept[...]

Values are subject to change. See www.lexmark.com for current values. Waste from Electrical and Electro nic Equipment (WEEE) directive The WEEE logo signifies specific recycling programs and procedur es for electronic products in co untries of the European Union. We encourage the recycling of our products. If you have further que stions about recyc[...]

Off mode If this product has an off mode which still consumes a small am ount of power, then to completely stop product power consumption , disconnect the power supply cord from the wall outlet. Total energy usage It is sometimes helpful to calc ulate the total product energy usage. Since power consumption claims are provided in power units of Watt[...]

Index A access cover 11 Advanced ta b 14 aligning print cartri dges 25 B banner paper jams 36 banner paper, l oa din g 18 blinking pow er l ig ht troublesh oo ting power light bl in ks rapidly 37 power light bli nks sl ow ly 37 borderless photos, pri nti ng 22 box content s 10 C cards printing 19 Cartridge Ale r t 37 cartridge, print cleaning 25 re[...]

print cartridg e n ozzle s , cl ea nin g 25 print cartridg es aligning 25 installi ng 24 preserving 27 Print Layout tab changing document type 15 duplexing 15 Print Properties I Want To menu 14 opening 14 Options menu 14 Paper Setup tab 15 Print La yout tab 15 Quality/Copies t ab 15 Save Settings menu 14 tabs 15 print speed is slow 34 print troub l[...]