McAfee CERS Port manual

1 CERS PORT USER MANUAL Edition Number: 0 Revision Number: 3 Revision Date: 17 December 2007 Prepared For: Prepared By: Engineering Ing egneria Info rmatica S. p.A. Defense & Aerospace Division Via San Martino Della Battaglia, 56 00185 - Rome ITALY[...]

2 Table of Contents 1. I NTRODUCTION .......................................................................................................................3 2. S TARTING OF AP P LICA TION ...................................................................................................4 3. E NTERING A NEW A RRIVAL N OTIFICA TION .................[...]

3 1. Introduction The European Union (EU), through a variety of EU Dire ctives, has placed a requireme nt on Member States to work with the European Commissi on and co-oper ate on data exchange by implementing a system to capture data on vessel movements, dang erous cargoe s, vessel safety, security information and th e disposal of waste within Eur[...]

4 2. S t arting of application Starting the Application To begin with, you should open an internet browser and navigate to the CERS start page: https://cers.mcga.gov.uk/cerssvd/ Application start page This screen offers 2 options: 1. Full-Screen Op tion. When clicked a new customised windo w is opened through which the User can login to the system.[...]

5 Logging-in to the Application To Login: 1. Enter your login Username and Password. 2. Click Login . Login page[...]

6 Wrong Login or Password Unsuccessful login will result in an Error Message – Invalid username or password. A total of three login attempts are permitted before access to the sy stem is denied. Login page – wrong username or password Should access to the system be denied, pleas e contact Aberdeen MRCC, detail s available on the first chapter o[...]

7 Organisation of the Home Page Following a successful login, you will be presente d with the CERS Home page. CERS Home Page This page consists of 4 parts: 1. The upper part, the Header, contains useful control links to th e My Settings section, a link to the Help system and an option to Logout of the application. It also displays some pertinent in[...]

8 Hide Navigation Menu To obtain more space you can hide the left navigation menu by clicking on the ‘Hide Me nu’ button located on top of the navigation menu. Hide Navigation Menu button To un hide the navigation menu click on the bu tton with the ‘Menu’ label on your top left corner of the screen.[...]

9 My Settings Clicking on the ‘My Settings’ link y ou will be presented with a page containing you r personal details and settings. You ca n change them as required. My Settings Page To record the change s click on the save button located on the bottom of the page . Changing Password To change your password simply fill-in both ‘Passwo rd’ a[...]

10 Logout Click on the ‘Logout’ link when you want to exit from the system. This will redire ct you back to the login page. Message Dialog Below the Header on each and ev ery page there is a section devoted to providi ng continuous feedback to th e User. This Message Dial og displays informatio n including Erro r, Warning and Informatio n messa[...]

11 Connectio n Status The Connect ion Status of the application is di splayed within the upper right corne r of the page to indicate to the User whether the application is maintai ning a successful conne ction with the server. This continuou sly monitors the connection to ensure th at the server is running and that a viable network conn ection is p[...]

12 3. Entering a NEW Arrival Notification Introduction Arrival Port Notification s must be entered onto CERS for: - 1) Every sea-going merchant vessel (equal to or greater than 300 GT) arriving at a UK port. 2) Any sea-going merchant vessel (i rrespective of size) arriving at a UK port from outsid e the EU and carrying dangerous or polluting goods [...]

13 New arrival notification. Step1 To insert an arrival notifications simply enter either the IMO# , MM SI# or Call Sign of the Vessel of interest and t hen click the Lookup button. CERS – New Arrival notification (STEP 1) The vessel details will be retr ieved and displayed on screen. Should the vessel not be found within t he sy stem, this will [...]

14 New Arrival notification. Step 2 CERS – New Arrival notification (STEP 2) This page is composed of three main se ctions. VESSEL IDENTIFICATION The first section initially displays the Vess el details as retrieved by the system. ARRIVAL INFORMATION The second se ction provides a form defining th e d etails that should be entered in order to rec[...]

15 the EU. To add the DPG Notificatio n, you should expand the se ction by clicking the add icon shown on the left hand side of the Dangerous an d Polluting Goods heading. This will cause the DPG Notification form fields to be di splayed, which should then be co mpleted as detailed be low. In order to collapse the Notific ation, clicking on the rem[...]

16 Additional Information Dangerous and Polluting Goods Notification (HAZMAT). To add the Dangerous and Polluting Goods Notifica tion (HAZMAT), you should expand the pertinent section by clickin g the add icon provided within the heading. This will cause the Notification form fields to be displayed, whic h should then be fill ed. In order to remove[...]

17 CERS – New Arrival notification with Hazmat exemption If such a message appears on screen there is no requirement to complete the dangerous and polluting goods notification, only the arrival notification.[...]

18 New Arrival notification. Step 3 The system will displ ay a Summary page for the Ar rival Notification that you have entered. At the top of this page a message will also be displayed within the Message Dialog box indicating the success of the operation. CERS – New Arrival notification (STEP 3) This page is composed of three main se ctions: 1. [...]

19 4. Entering a NEW Report able Departure Notification Introduction A Reportable Departu re Notification (Hazmat) must be entered onto CERS for: - Any sea-going merchant vessel (irrespective of size) depa rting a UK port and carrying dangerous or polluting go ods. The operator, agent or ma ster of such a ship must provide the required de parture h[...]

20 Reportable Depar ture Notification. Step1 To insert a reportable de parture notifications simpl y enter either the IMO# , MMSI# or Call Sign of the Vessel of interest and then click the Lookup button. CERS – New Departure notification (STEP 1) The vessel details will be retr ieved and displayed on screen. Should the vessel not be found within [...]

21 Reportable Depar ture Notification. Step 2 CERS – New Departure notification (STEP 2) This page is composed of three main se ctions. The first section initially displays the Vessel details as retrieved by the system. If appropriate you may amend the vessel details at this point. IMO # – 7 digit unique IMO number for the Vessel MMSI # – 9 d[...]

22 A.T.D. – Optional date and time for Actual Time of Departure from t he Last Port of Call Next Port of Call – Mandatory choice from the World wide Port List Persons on Board – Mandatory number of people of board E.T.A. – Mandatory date and time for Estimated Time of Arrival E.T.D. – Optional date and time for Estimated Time of Departu r[...]

23 Additional Dangerous and Polluting Goods notification. The Dangerous and Pollut ing Goods notification re quires the user to provide informatio n of the where the Manifest details can be obtained. The user has three different options: 1) Provide the WEB LINK to the Manifest details – URL 2) Provide Contact details The user must select only one[...]

24 CERS – Reportable Departure notification with Hazmat exe mption Validation of specific fields is carrie d out at this point to ensure that the mandatory fields have been filled and that all of the data entered is valid. If at any point the User wishes to ca ncel the update, they simply click the previous icon . A confirmation dialog box will b[...]

25 Reportable Depar ture Notificaion. Step 3 The system will displ ay a Summary page for th e Notification that you have e ntered. At the top of this page a message will also be displayed within the Message Dialog b ox indicating the success of the operation. CERS – New Departure notification (STEP 3) This page is composed of three main se ctions[...]

26 5. Reporting of Infringement s (for Non-reportable voyages) Introduction The VTM Directive requires that fishing vessels, traditional ship s and recreational craft ( ≥ 45 m in length) and merchan t vessels ( ≥ 300 GT) must provide a n arrival notification prior to entry into ports of the Member States . Smaller Vessels have no such a rrival [...]

27 Step1 To insert a non-reportabl e voyage simply enter the Nam e of the Vessel and t hen click the Lookup button. CERS – New Non Reportable Voyage (STEP 1) Any Vessels matching the Ship Name or partial Ship Name that you provid ed will then be listed in a tabular format providing su mmary det ails that can be used for dist inguishing and identi[...]

28 New Non Reportable Voyage. Step 2 CERS – New Non Reportable Voyage (STEP 2) This page is composed of two main sect ions. The first section initially displays the Vessel det ails a s retrieved by the system or if you had chosen to enter a new voyage, the field s of this section will initially be blank. To proceed, you should either confirm thes[...]

29 A.T.D. – Optional date and time for Actual Time of Departure from t he Last Port of Call Once all of the mandatory information h as been entered along with any optional information, you should click o n the Save button to store the details in the system. Validation of specific fields is carrie d out at this point to ensure that the mandatory f[...]

30 New Non Reportable Voyage. Step 3 Following the save operation, the system will display the Voyage Detail page listing all of the details that have been entered. At the top of this page a message will also be displayed within the Message Dialog component indicating the success of the operation. CERS – New Non Reportable Voyage (STEP 3) The Voy[...]

31 6. Cancel or edit V oyage notifications Introduction To cancel or edit an Arrival/Departure Notification you should first select the voyage of interest through the search functionality av ailable and then pe rform the change s required (See chapter 9 on how to search and select the voyage of interest ).[...]

32 Editing a Voyage CERS – Edit a Voyage By choosing to Edit the displayed Voyage, you will be presented with the perti nent form for changing the details of the particular Voyage type repre sented. i.e. By choosing to edit an Arrival-type Voyage, you will be present ed with a form that permit s for the changing of the Voyage details as well as t[...]

33 Cancel a Voyage In order to cancel a Voyag e, it must first be identified within system. Once i dentified, the Voyage Detail page provides Users, who possess the re quired capability, with the ability to delete the displayed Voyage. CERS – Cancel a Voyage By clicking on the Cancel Voyage button, you will first be asked to confirm that you want[...]

34 7. Port W aste Infringement reporting Introduction The requisite requirements for report ing are contained with Th e Merchant Shipping and Fishing Vessels (Port Waste Rece ption Facilities) Regulations 2003 [SI 200 3 No 1809]. In essence the requirements spe cify that Port & Harbour Authorities and Terminal Operators (i.e. Port Waste Manage [...]

35 intended for sports or leisure purposes. Also, Exemptions from the above requirements may al so be given to specific “ships” if: (a) the ship is engaged in sche duled traffic with frequent and regula r port calls; and (b) there is sufficient evidence of an arrangem ent ensu ring the delivery of ship-generated port and payment of charges in a[...]

36 8. Bulk Carrier Infringement reporting Introduction The Merchant Shipping (Safe Loading and Unloadin g of Bulk Carriers) Regulations 2003 [SI 2003 No 2002] implements in the United Kingdom Dire ctive 2001/96/EC of the European Parliament and of the Cou ncil of 4 December 200 1 (establishing the harmoni sed requirements and proced ures for the sa[...]

37 "bulk carrier" bears the mea ning given to it in Regulation IX/1.6 of the 1974 SOLAS Convention and interpreted by Resoluti on 6 of the 1997 SOLAS Conference, namely: - a ship constructed with single deck, top- si de tanks and hopper-side tanks in cargo paces and intended primarily to carry dry cargo in bulk, or - an ore carri er, mean[...]

38 9. V oyage Management Introduction Arrival and Departure Notification s al ong with Non -Reportable Voyages define the central entities of the CERS system. In fact, almost all functions within the system are carried out by manipulating the Voyage information and asso ciat ing them with the other details includin g Infringements and Exemptions et[...]

39 Search by Date In order to search the system for a Voyage based on the Voyage Date, you should first op en the Voyages section of the collapsible Navigation Menu and then choose Search by Da te . You will then be presented with a screen that can be used for searching the system for the recorded Voyages. To perf orm this query, you should enter P[...]

40 Search by Vessel Step 1 You will then be presented with a screen that can be used for searching the system for the recorded Vessels. To perform this query, you should enter IMO number or the Ship Name to which you would like to limit the search and then cli ck the Search button. NB These fields are Wil dcard-enabled and as such you may specify a[...]

41 Search by Vessel Step 2 CERS – Search Voyage By-Vessel (STEP 2) This page is composed of two main sect ions. The first section displays t he Vessel Details of the Vessel you h ave chosen. The secon d section provides a search panel that can be used for searching the system for any Voyages that are recorded against the specific Vess el. To perf[...]

42 10. V oyage det ail p age (V oyage dashboard) Introduction The Voyage Detail page represents a central point of the system thro ugh which most management functions relating to V oyages can be carried out, a s such it is also referred to as the Voyage Dashboard. This page is composed of five main sections. The first two sections pertain to the Ve[...]

43 Voyage Detail Page (Voyage Dashboard). CERS – Voyage Detail Page Within the toolbar section at the top of the page, buttons are also provided for the management of the Voyage including the ability to Edit the Voyage detail s and Cancel the Voyage from the system. Plea se also note th at expired Voyages that have alrea dy been completed can be [...]

44 Vessel details The Vessel Detail panel displays the details of the Vessel under consideration. These details include: IMO # – the unique IMO number of the Vessel Ship Name – the Vessels registered name MMSI number – the unique MMSI number of the Vessel Call Sign – the radio call sign of the Vessel Year Built – the year of build Flag ?[...]

45 Voyage details The Voyage Detail panel displ ays the details of the Voyage under consideration and the specific details displayed here will depend on the type of Voyage being displ ayed. For all Voyage types, the following details are provided: Voyage Type – indicating whether the Voyage is recorded as an Arrival, Dep arture or Non- Reportable[...]

46 Infringement section From the infringement panel, the User is be able t o view a list of all of the infringements recorded in relation to the Voyage displayed. They will also be able to record ne w Infringements against the Voyage (see infringe ment management for more detail on ho w to record a new infringement). CERS – List of Events Panel ([...]

47 11. Infringement Management Introduction Infringements represent events that hav e o ccurred in relatio n to a specific Voy age and as such are manage d through the Voyage Dashboa rd within a self -contained panel – List o f Events . CERS – Infringements Management Through this panel, a User will be able to view a lis t of all of the Events [...]

48 The infringements are re corded in a similar fashion, the Port Waste Infringement types will be used here as a n example but the following di scussion is equally applicable to the other Bulk Carrier Loading Defi ciencies.[...]

49 Adding a New Event In order to record a new Ev ent against a Voyage, you should first cho ose the type of Event you wish to add from the Dropdown List of availabl e infringements and click on the Add button. CERS – Adding a new Event (Infringement) This page is composed of three main se ctions. The first two sections pert ain to the Vessel and[...]

50 First Name – Mandatory first name for the point of contact Surname – Mandatory surn ame for the point of contact Phone # - Mandatory phone number for the point of contact Mobile # - Optional mobile number for the point of con tact Email – Optional email address for the point of contact Once all of the mandatory information h as been entere[...]

51 Editing an Event In order to edit an event already re corded against a Voyage, it sho uld first be identified through the List of Event s panel and selected. This will provide you with a detailed Event View and by clicking on the Edit button included within the t oolbar se ction of the page you will be directed to Edit Infringement form for the [...]

52 Refer to Add New Event functionality for an explanation of the indi vidual fields. Once all of the mandatory information h as been entered along with any optional information, you should click o n the Save button to store the changed details in the repository. Validation of specific fields is carrie d out at this point to ensure that the mandato[...]

53 12. Logout and time out procedures Logout To logout from the applica tion you can click on the ‘Logout’ tap si tuate on the top left corner of the page. This will redirect you back to the login page. You can now close safely your internet web browser. Time-out If you don’t use the web application for more t han 20 minutes, the system will [...]

54 APPENDIX I – Common Icons and Graphics Icon Meaning Wildcard icon – indicates that the field is wild card enabled Mandatory icon – indicates that the field is required i n order to proceed Previous/Cancel icon – clickabl e button that returns the User to the previous page Next icon – clickable button that allo ws the User to ski p the [...]

55 APPENDIX II – General Princip als Introduction Throughout the CERS/SVD system, there i s a consistent model used for permi tting the User to carry out common functionality. This section of th e document will prov ide you details for the following functionalities: - Searching and use of wildcards - Tabular-data paging and sorting of information[...]

56 Tabular data * Sorting * * Paging * Tables are used throug hout the application to displ ay sets of information in an ea sily comprehensible fashi on and these tables shar e similar functio nality for the most part. CERS – Search tabular data (Sorting and Paging) The column heading s of the tables contain a title for each column. In most situa[...]

57 above these tables. The Paging control will list the number of pages that are available and the User simply clicks on the relevant number to view the subset of data that is presented o n that page. The User also has the option of scrolling through the available pages using the indicator arrows provide d. CERS – Search tabula data paging compon[...]

58 APPENDIX III – Flow Chart diagrams Introduction The following chapter includes a set of fl owcharts representing the different use cases of the system. This includ es: - Port Users CERS/SVD Start Application - New Arrival notification - New Departure notification - Reporting of infringement s (for non-reportable voyag es) - Search Voyages (By-[...]

59 Port User – New Arrival Notification[...]

60 Port User – New Reportable Departur e Notification[...]

61 Port User – Reporting Of Infringemen ts[...]

62 Port User – Search Voyages[...]

63 Port User – Edit or Cancel Voyages Port User – Add or Edit Infringements[...]