Microsoft Powerpoint 2007 manual

Microsoft PowerPoin t 2007™ An Essential Gu ide (Level 1) Contents Introduction .............................................................................................................. 1 Running an Example Presentation .................................................................... 1 Starting Microsoft PowerPoint ......................[...]

1 Introduction Microsoft PowerPoint is widely used for making professional quality presentations in a variety of formats, including on-screen computer slide shows, black-and-white or colour overheads, and 35mm slides. You can also use it for speaker's notes and audience hand -outs. In addition, PowerPoint can be used as a drawing package for p[...]

2 The main part o f the screen is divided into two section s. The main section sho ws th e current slide, w h ile on the left, slide miniatu res appear, allowing you to see the current slide in its c ontext. In the very top left co rner of the screen is t he [O ffice Button] which can be used to open or print yo ur presentation. To the right of thi[...]

3 Adding New Slides You are n ow going to ad d th e next slide: 1. Click on the [Ne w Slide] button on the left of the Home tab in the Slides group (clic k on the ico n not on the words New S lide ) or simply pres s <Ctrl m> A new slide app ears in a different slide layo ut from the first c alled Title and Con tent . There are several dif fer[...]

4 IMPORTANT: if y ou wanted to apply all or some of the above changes t o every slide in a presentation, you would need to make the changes on the M aster Slide . It’s best to do thi s before yo u start typing your words onto the slides . You will look at Master Slides later . To make changes to all your text you need to have t he placeholder sel[...]

5 2. In the second row, click on [Two Content ] – a new placeholder app ears on the right Adding a Picture from the Clip Art Gallery This new plac eholder has con tent icons (in the c entre) as well as the usual bul let points at the top. T hese let you add a Table, Chart, SmartArt, Pictu r e, Clip Art or Media Clip respect ively. To in sert some[...]

6 6. To reposition t he image , point inside the picture placeholde r then hold down the mouse button an d drag it to the requ ired position (or u se the < arrow keys > on the keyboard) 7. T o rotate the clip, move t h e pointer over the g r een circle then hold down the mouse button an d move the mouse in a circular motion Tip: To do the abo[...]

7 slide 3 slide 4 slide 5 slide 6 A few poin ts to note:  Slide 3 ( Different W ays of Learn ing ) is identical to slide 2 , apart from the te xt. You cou ld duplicate slide 2 and then modify the text on the new slide. To do th is, right click on the slide 2 miniature and c hoose Duplicate Slide fro m the pop-up men u  On slide 4 ( Training T[...]

8 Guides, Gridlines and Rulers When creating your slides, the placeholders ha ve largely been left in their defau lt positions. Often, peo ple move them aroun d slightly, usually to cram extra in formation o nto a slide. Thi s isn’t good practice – not only do you en d up with too much o n a slide but the c onsistency of layout is lo st. If you[...]

9  Notes Page gives a view with more spac e for speake r's notes under the slide. Here, you can type up exactly what you plan to say fo r each slide. The no tes can then be printed out so you have them to consult when giving an actual presen tation  Zoom... c hanges the magnific ation – Fit to Window displays th e whole slide in the av[...]

10 1. Select one o f your slides then, on the View tab , click on the [Notes Page] icon 2. Click in the not es placeholder below the co py of the slide (where it say s Click to add text ) 3. To see what you are typing, click on the [Zoom] icon o n the ribbon, select 100% an d click [OK] 4. Type in some n otes for the speaker, fo r example: Remem be[...]

11 Animating your Prese ntation Presentations are g reatly improved by adding an imation. PowerPoint give s you a wide selection of built-in animations, bo th when moving betwee n one slide and the next and within each slide (as yo u introduce points in a list, fo r example). Slide T ransitions Instead of simply mo ving abruptly fro m one slide to [...]

12 Only a few animation schemes are listed . Some bring in all the bullet points to gether, eg Fade All At Onc e , while others b ring them in o ne by one, eg Fade By 1 st Level Paragraphs . As you move the mou se over the list , you are shown what each animation looks like o n the slide. Try setting u p various an imations for your slides: 3. From[...]

13 11. End by closing the Custom Animation Task Pane For further info rmation about an imating text or objec ts, look at the follo wing advanced documents:  Microsoft P owerPoint 2007: Animating T ext  Microsoft P owerPoint 2007: Animating Objects More Advanced Fea tures Adding a Footer , Date and Slide Number to your Slides You can ad d the [...]

14 Master Slides Master slides are very important as they control the layout of your whole presentation . They allow you to create your o wn slide template which i s applied to every slide . This is useful if y ou want to put your own logo, picture or even just y our name in the sa me place on each slide. 1. Move to the View tab then c lick on the [...]

15 Changing the Theme Themes, like slide ma sters, play an important role in PowerPoint and should always be used when developing more ad vanced presen tations. Within a theme, you can change the colo urs , fonts and effect s that are used. Each colou r theme is a palette of 8 colours which are used for particular elements in you r presentation - e[...]

16 W eb and Email Links You can easily set up a web o r email link on a slide that will open up the we b or email when clicked on during the presentation . If you add a web address to a slide it is hype r linked automati cally. Here, t ry the follo wing: 1. Move to the slide where you want the link to appear - eg the 2 nd slide entitled Introductio[...]

17 You are n ow returned to Slide Sorter view with the timings for eac h slide sho wn beneath them. 5. Press <F5> to run the presentation again (to see how it looks with timings - you do n’t do any thing) Note that you can always override t he timings by c licking the mouse butto n or pressing <Enter> as usual. If you de cide that you[...]

18 2. If nec essary, specify the req uired Pr int range and Number o f copies 3. In the Print what: bo x choose what yo u want to print from the 4 choic es:  Slides - prints one slide per page  H andouts - lets you print several slides (1, 2, 3, 4, 6 or 9) on a page which saves paper if y ou want to distribute copies of your presentation to y[...]