Oki B2500 Series manual

User’s Guide B2520 MFP/B2540 MFP B2500 Series MFP[...]

B2520 / B2540 Dear customer Dear customer For your security and comfort, we urge you to carefully read the Safety booklet before attempting use. In buying this multifunction machi ne, you have opted for a qua lity product. Your device satisf ies all of the different needs of a modern office automation tool. This machine allows you to scan an d fax [...]

B2520 / B2540 - I - Contents Contents Dear customer I Consumables I Preface 1 Environmental Information 2 Software use license 3 Definition 3 License 3 Property 3 Duration 3 Warranty 3 Responsibility 3 Development 3 Applicable law 4 Registered trademarks 4 Prohibited reproductions 4 Installation 5 Location conditions 5 Cautions of use 5 Paper recom[...]

B2520 / B2540 - II - Contents Lock the machine 28 Lock the keyboard 28 Lock the numbers 28 Lock the SMS service 29 Read the counte rs 29 Sent pages counter 29 Received pages cou nter 29 Scanned pages coun ter 29 Printed pages coun ter 29 Display the consum ables status 29 Calibrate your scanner 29 Directory 30 Creating subscr ibers record 30 Creati[...]

B2520 / B2540 - III - Contents Cover sheet 54 Creating a cover sheet 54 Description of the tab Cover page 55 Creating a cover page template 55 SMS Communication 57 Presentation of the SMS window 57 Send an SMS 57 Follow-up of SMS 58 The outbox 5 8 The outbox log 58 The sent item memory (items sent) 58 SMS Parameters 58 Access to SMS parameters 58 D[...]

B2520 / B2540 - 1 - 1 - Preface - Environmental Information - Software use license Preface Every effort has been made to ensure that the information in this document is complete , accurate, and up-to-date. Ok i assumes no responsibility for th e results of errors beyond its control. Ok i also cannot guarantee that changes in software and equipment [...]

B2520 / B2540 - 2 - 1 - Preface - Environmental Information - Software use license Environmental Information[...]

B2520 / B2540 - 3 - 1 - Preface - Environmental Information - Software use license Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. O PENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERM S AND COND ITIONS. In case you should not acce pt the terms[...]

B2520 / B2540 - 4 - 1 - Preface - Environmental Information - Software use license Applicable law This license is under the French law. Any dispute following the in terpretation or execution of this license will be submitted to the Paris Court. Given the continuous te chnology deve lopment, the man ufacturer reserves the right to modify the technic[...]

B2520 / B2540 - 5 - 2 - Installation Installation Location conditions By choosing an appropr iate location , you prese rve the lon gevity of the machine. Check th at the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to ob struct the ventilatio n grids locate d on the left and right sides o[...]

B2520 / B2540 - 6 - 2 - Installation - Never try to modify the machine. This could ca use a fire hazard or an electric shock hazard. - Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports. Such items cr eate fire ha zards or electric shock hazards. - Prevent [...]

B2520 / B2540 - 7 - 2 - Installation T erminal description Front side Back side Document feeder Control p anel Paper output Manual Paper tray Master USB Cartridge access cov er Manual paper feed setup guides input tray (USB key) Smart card insertion po int Fold-down stop for p aper delivery connection Slave USB connection ( for PC) On/Off switch Po[...]

B2520 / B2540 - 8 - 2 - Installation Command panel Accessing terminal menus All terminal functions and settin gs are available via the menu and are associated to a specific me nu command. For example, the menu comma nd 51 launches the printing of the functions list (the functions list stores the list of all terminal me nus, sub-me nus and their ide[...]

B2520 / B2540 - 9 - 2 - Installation Packaging contents The packaging contains the items listed below: Multifunction device 1 toner car tridge 1 installation guide, 1 PC installation CD ROM and 1 user guide CD ROM 1 power cord 1 telephone cord 2 booklets (safety and warranty) Device installation 1 Unpack the device. 2 Install the device respecting [...]

B2520 / B2540 - 10 - 2 - Installation 2 Push the lower panel down until it c licks. 3 Setup the back side feed cassette sto p by pushing the "PUSH" lever ( A ). Then adjust the lateral pa per guides to the paper format by pushing le ver ( B ) located on the left guide. Adjust the le ngth paper guide to the paper format by pushing le ver ([...]

B2520 / B2540 - 11 - 2 - Installation Paper delivery stop Adjust the paper deliver y stop, depending on the format of the document to be p rinted. Do not forget to raise the flap to prevent the sheets from falling down. S tarting your device Device connection 1 Plug the end of the telephone line into th e terminal socket and the other end into the [...]

B2520 / B2540 - 12 - 2 - Installation Paper insertion in the manual input tray The manual input tray allows you to use various paper formats with greater weightings than the one used in th e paper feed cassette ( refer to the paragraph Consumable specifications , page 64). Only one sheet or envelope can be fed at a time. 1 Spread the manual feed gu[...]

B2520 / B2540 - 13 - 3 - Copy Copy Your machine has the function to make one or more copies. You can also setup sever al parameters in o rder to make copies at your will. Simple copy In this case, the default parameters ar e applied. 1 Place the document to be copied in the au tomatic document feeder, printed face on the top. or Place the document [...]

B2520 / B2540 - 14 - 3 - Copy 9 Adjust the contrast leve l with the buttons  or  , then confirm with the OK button. 10 Adjust the desired brig htness level with the bu ttons  or  , then confirm with the OK button. 11 Choose the paper type NORMAL , THICK with the buttons  or  , then confirm with the OK button. Special setup for the[...]

B2520 / B2540 - 15 - 3 - Copy Paper type setup  851 - ADVANCED FCT/SCAN. & PRINT/PAPER TYPE 1 Select the paper NORMAL (60-90 g/m²) or THICK (90-162 g/m²) that yo u use with the button s  and  . 2 Confirm your setup by pressing the OK button. 3 Quit this menu by pressing the button. Paper tray selection The Automatic selection can hav[...]

B2520 / B2540 - 16 - 4 - Fax Fax This chapter describe s all the fax processing and configuration functions. You will also find a section describing fax mailboxes . Fax transmission Immediate transmission 1 Place the docum ent to be copied in th e automatic document feeder, face printed o n the top. or Place the document to be copied face down on t[...]

B2520 / B2540 - 17 - 4 - Fax Default tray set to Manual : Default tray set to Auto matic : Relay broadca st Your fax machine (in itiator) can relay a do cument, in other words, transmit a document to your subscriber s via a remote fax and with a precise relay list. To do this the initiato r fax and the r emote fax must both have the relay function.[...]

B2520 / B2540 - 18 - 4 - Fax Printing fax messages stored in the memory  381 - FAX / FAX ANSW. / PRINT 1 If you have defined an access code for your fax answering mac hine, enter it and pres s OK . Documents received and stored in the memor y are printed. Fax rerouting This function is used to rero ute faxes received to a directory contact. To u[...]

B2520 / B2540 - 19 - 4 - Fax T ransmission waiting queue This function lets you obta in a recap of all documents queuing, for tr ansmission, including tho se in deposit or in delayed transmission, etc. It allows you to: • Consult or modify the wa iting queue. In this waiting queue the docu ments are coded th e following way: Order number in the q[...]

B2520 / B2540 - 20 - 4 - Fax You may receive and send thr ough an MBX in comple te confidentiality. When deposit ing a docum ent into your MBX, the ac cess code is not needed. All documen ts deposited in a MBX are adde d to the on es already present. In polling, the MBX’s are on ly accessible with an MBX code. You may perform MBX deposits or poll[...]

B2520 / B2540 - 21 - 4 - Fax MBX polling from a remote fax  36 - FAX / MBX POLLING 1 Enter your subscriber’s number for MBX polling or choose your dialling mode and confirm with OK . 2 Enter the subscriber MBX numb er and press OK . 3 Enter this MBX access code and press OK . 4 If you wish to delay the poll time, en ter the departure tim e nex[...]

B2520 / B2540 - 22 - 5 - SMS SMS Thanks to the SMS button, you can send an SMS to subscribers all over the world. An SMS ( Short Message Service) is a service wh ich permits short written messages to b e sent to mobile phones or o ther SMS- compatible devices. The number of character s you can send per message is dependent upon the service provider[...]

B2520 / B2540 - 23 - 6 - Parameters/Setup Parameters/ Setup You can setup your machine as you like de pending on the use. You will find in this chapter description of the functions. You can print the fun ctions guide an d the available se tup of your multifunction machine . Date/Time At any moment you ma y chan ge the date an d time on your multifu[...]

B2520 / B2540 - 24 - 6 - Parameters/Setup Language This setting enables you to choose the menu language of your choice. By default, the multifunction machine is set to English.  203 - SETUP / GEOGRAPHICAL / LANGUAGE 1 Select the required lan guage using  and  , then press the OK key to confirm. 2 To exit this menu, press . Local prefix Thi[...]

B2520 / B2540 - 25 - 6 - Parameters/Setup To use the econ omy period:  32 - FAX / ECO TRANS. 1 Enter the call number and confir m with OK . 2 Choose SCAN B & W or COLOR SCAN . 3 Adjust the contrast and confirm with OK . 4 Select the feed type, FEEDER or MEMORY and confirm with OK . 5 You may enter the number of pages b efore transmission and[...]

B2520 / B2540 - 26 - 6 - Parameters/Setup T ech nical Parameters As delivered your machine is preset by default. However, you may adjust it to mee t your requiremen ts by resetting the technic al parameter s. To set the technical parameters:  29 - SETUP / TECHNICALS 1 Select the desired parameter and confirm with OK . 2 With the keys  or  [...]

B2520 / B2540 - 27 - 6 - Parameters/Setup Printing the functions guide  51 - PRINT / FUNCTIONS LIST 1 Press on  and enter 51 with the digital keypad. The printing of the functions guide starts. 74 - Erase mailbox When the fa x machine rece ives an e-mail with an attachm ent and cannot ope n it, it erases th e message from the ISP MBX, prints [...]

B2520 / B2540 - 28 - 6 - Parameters/Setup Printing the logs The incoming and outgoing logs list the last 30 transmission s (incoming and outgoing) made by your machine. An automatic print out will ta ke place after every 30 transmissions. However, you m ay request a print out at any time. Each log (incoming or outgoi ng) contains a table with the f[...]

B2520 / B2540 - 29 - 6 - Parameters/Setup Lock the SMS service This function prevents access to the SMS service. To access the SMS service locking menu:  815 - ADVANCED FCT / LOCK / LOCK SMS 1 Enter the four-d igit locking code with the numerica l keypad. 2 Press key OK to confirm. 3 Enter the four-digit locking code again to confirm it. 4 Press[...]

B2520 / B2540 - 30 - 7 - Directory Directory Your multifunction machine lets you create a directory by memorising subscriber records an d subscriber lists. Your machine can store up to 25 0 subscriber records, which you can group in 20 subscriber lists. For all subscriber records or subscriber lists you may create, consult, modify or de lete conten[...]

B2520 / B2540 - 31 - 7 - Directory Deleting a record or a list To delete a subscri bers record or list:  14 - DIRECTORY / CANCEL 1 Press on  , enter 14 with the ke ypad. 2 With  or  , browse the direc tory and select the record or list you want to delete by pressing OK . 3 Press on OK to confirm the deletion. 4 Repeat the operations for[...]

B2520 / B2540 - 32 - 8 - WLAN network Local network settings You may connect your multifunction terminal to an Ethernet or a wireless ne twork. However, practical knowledge of your computer configuration is required to set up a network. Selecting the type of your local network This parameter allo ws you to configure your terminal accordingly to the[...]

B2520 / B2540 - 33 - 8 - WLAN network WLAN network You can connect your machine to a PC using a USB cable or make a wireless co nnection (via radio) with a PC or network. If you have a WLAN adaptor, you can incorporat e your machine as a networ k printer into a radio netwo rk. This works only with an approved adaptor that you can obtain from our or[...]

B2520 / B2540 - 34 - 8 - WLAN network Connect your WLAN adaptor Your mach ine belongs to a new generation o f terminals that you can incorporate into a WLAN n etwork using a WLAN USB key. 1 Plug your WLAN USB key in to the USB port of your machine. Configure your network Creating or rejoining a network Before attempting to use a WLAN ad aptor on yo[...]

B2520 / B2540 - 35 - 8 - WLAN network 3 Select PARAMETERS using the keys  or  and confirm with OK . 4 Select IP ADDRESS usin g the keys  or  and confirm with OK . 5 The dumber of your IP address will appear in the format 000.000.000.000 . Enter the new IP address for your machine in the form at displayed and confirm with OK . 6 Exit thi[...]

B2520 / B2540 - 36 - 8 - WLAN network  2828 - SETUP / WLAN / PARAMETERS / HOSTNAME The machine name allows you to identify your mach ine on the network via a PC (for example with the nam e "PRINT- NETWORK-1"). 1 Type in  , select the menu SETUP using th e keys  or  and confirm with OK . 2 Select WLAN using the keys  or  [...]

B2520 / B2540 - 37 - 9 - Message service (Model B2540) Message service (Model B2540) Your terminal lets you send and receive em ails via your local network. To do so, you must connect your term inal to a local network. You must also conf igure the message service settings. Information required to set up message service Your network admini strator m[...]

B2520 / B2540 - 38 - 9 - Message service (Model B2540) 16 Enter the text with the al phabetical keypad (100 lines of 80 characters) and confirm with OK . To go to the next line, us e key . 17 Press OK to confirm. The mail is memorised and will be sent at the next connection to the local network. Scan to FTP The scan to FTP function enables you to p[...]

B2520 / B2540 - 39 - 9 - Message service (Model B2540) 00:01 and 23:59) and validate with the OK key. Selecting the print mode for the deposit notice  944 - E-MAIL / SETTINGS / DEPOSIT NOTICE 1 Select one of the deposit notice options With, Without, Always or On Error and press OK to confirm. Printing the Internet settings  946 - E-MAIL / SET[...]

B2520 / B2540 - 40 - 10 - USB memory key USB memory key You can co nnect a USB m emory Key on the front side of your machine. The files stor ed in TXT, TIFF and JPEG formats will be analysed and you will be able to use the following actions: - print the st ored files co ntained in you r USB memory key 1 , - delete the files contained in your USB me[...]

B2520 / B2540 - 41 - 10 - USB memory key confirm with OK . Select the printing format: THICK or NORMAL and confirm with OK to start printing. 5 Quit this menu by pressing the button. Delete your files located in the key You can delete files locate d in your USB memo ry key.  06 - MEDIA / DELETE / MA NUAL 1 Insert your USB memory key on the front[...]

B2520 / B2540 - 42 - 11 - PC Features PC Features Introduction The Companion Suite Pro software allows the connection of a personal computer with a compatible multifunction machine. From the PC, you can: - manage the multifunction machine , allowing you to set it up according to yo ur needs, - print your docu ments on the multifunction machine from[...]

B2520 / B2540 - 43 - 11 - PC Features 6 After restart, the InstallS hield Wizard screen show s the progress of the as sistant prep aration. You can stop th e procedur e at any time by clic king on the C ANCEL button. 7 The welcome screen appear s. 8 Click on the N EXT button to launch the installation of the C OMPANION S UITE P RO kit on your PC. 9[...]

B2520 / B2540 - 44 - 11 - PC Features 18 Select your choice and click on the F INISH button. 19 Your "Companion Suite Pro" kit is successfully installed on your PC. You can start the multifunction mach ine's management software from the menu S TART > P ROGRAMS > C OMPANION S UITE > C OMPANION S UITE P RO LL > MF D IRECTOR[...]

B2520 / B2540 - 45 - 11 - PC Features 3 The next screen shows the list of compatible hardware found on the network. You can make another search on the networ k by clicking on the R EFRESH button. Remark: A hardware device may not ap pear in the list in which case click on the N OT IN THE LIST button. The next window appears. T ype the IP address or[...]

B2520 / B2540 - 46 - 11 - PC Features 5 You need to restart your system at the end of the procedure. Close all open programs, se lect Y ES , I WANT TO RESTART MY COMPUTER NOW and click on the F INISH button. Multifunction T erminal's Supervision The softwar e that you have insta lled contains tw o multifunction machine mana gement applications[...]

B2520 / B2540 - 47 - 11 - PC Features MF Monitor Graphical present ation Run the application by clicking on the MF Monitor icon located on your desktop or from the menu S TART > P ROGRAMS > C OMPANION S UIT E > C OMPANION S UITE P RO LL > C OMPANION M ONITOR . From this screen you can moni tor the information or configure your multifunc[...]

B2520 / B2540 - 48 - 11 - PC Features 1 Left-click with the mouse on the S CAN T O gr aphical image or click the SCAN button from your machine. 2 You can follow the ongoing d igitisation on a screen. 3 At the end of the digitisa tion, the scann ed picture appears in the PaperPort window. Analysis from a TW AIN compatible software 1 Run the picture [...]

B2520 / B2540 - 49 - 11 - PC Features Address book The address book enab les you to store the numbers of the contacts you call the most frequently. The purpose of this function is to facilitat e dialing your contact’s number when you want to se nd an SMS or fax. If you want, you can print the list of numbers stored in the Dir ectory. You also hav[...]

B2520 / B2540 - 50 - 11 - PC Features Manage the address book When you are working in the directory, you can perform different operations : - print a list of contacts in your ad dress book, - delete a co ntact or a group in your address book, - search fo r a contact or a group of contacts in the address book using the first letters of the name, - c[...]

B2520 / B2540 - 51 - 11 - PC Features Fax communications The fax communication ena bles you to: - send documents as faxes from one of the scanne rs of your terminal, from the hard disk or fro m the screen of your PC, - to receive fax documents, - to monitor communication s through various services: the inbox, the outbox , the sent item s, the outb [...]

B2520 / B2540 - 52 - 11 - PC Features Send a fax from application This method is used to direct ly send a document you have created using a desktop software withou t printing it before hand . 1 From your desktop software, select F ILE > P RINT . 2 Select the printer C OMPANION S UITE F AX and click OK . The fax oubox windo w is displaye d. 3 To [...]

B2520 / B2540 - 53 - 11 - PC Features The outbox log The outbox log is used to keep a history of all fax communications (successful or r ejected) th at your Terminal processes. The log is printed autom atically as soon as an A4 page is filled. The information held in the log is : - the recipi ent of the fax, - the date the fax was sent, - the statu[...]

B2520 / B2540 - 54 - 11 - PC Features Cover sheet The cover sheet is par t of a fax document automatically generated by your terminal, on which ther e is information concerning the sender, the re cipi ent, the date , the time sent, comments, etc... This page may be sent alone or i n front of a fax document, but always at the same time as the docume[...]

B2520 / B2540 - 55 - 11 - PC Features Description of the tab C OVER PAGE Creating a cover page template Creating a cover page creates a templa te which fields (fax number, comment, subjec t and so on) will be automatically filled by the Fax Application depending on the information provided fo r each recipient of a document. To create this cover pag[...]

B2520 / B2540 - 56 - 11 - PC Features • Option ( B ): Launch MFM ANAG ER , select N EW F AX , select the scanner source as shown below : Add any recipient to the re cipient list, click on the tab A DVANCED O PTIONS , select resolution F INE as shown below: Finally click on the button S AVE AS DRAF T in the lower right corner ( ). The backgro und [...]

B2520 / B2540 - 57 - 11 - PC Features SMS Communication Sending SMSs is via the mode m of your Multifun ction Laser. For more deta ils, refer to the User Man ual of your Multifunction Laser. Your PC Kit can be used to easily send faxes to a single recipient or to multiple reci pients using the di stribution groups. Communications being sent are mon[...]

B2520 / B2540 - 58 - 11 - PC Features 6 Click on OK to send your SMS to all contacts in the field L IST OF R ECIPIENTS . Your send request can then be checked, if necessary, in the outbox. Follow-up of SMS SMS communications are monitored by means of : - an outbox, - a sent item memory, - an outbox log. These services make it po ssible to have comp[...]

B2520 / B2540 - 59 - 12 - Maintenance Maintenance Service General information To ensure that your mach ine is kept in the best conditions, it is recommended that you periodically clean the inner parts. Please respect the following rules while using this machine: - Do not leave the scanner cover op en. - Do not t ry to lubricate the device. - Do not[...]

B2520 / B2540 - 60 - 12 - Maintenance then, If the C button is pressed while the smart ca rd is being read, the machine displays: Cleaning Scanner reading system cleaning When one or more vertical line s appear on the copies, clean the glass of the scanner. 1 Open the scanner cover un til it is standing in vertical position. 2 Wipe the glass with a[...]

B2520 / B2540 - 61 - 12 - Maintenance In case of paper jam, the following message appear s: 1 Remove the toner car tridge and check if a sheet i s jammed. 2 Remove the sheet of pa per which causes the paper jam. 3 Put the toner cartridge in the machine, or remove the paper tray and r emove the sheet of pa per which causes the paper jam. 4 Check tha[...]

B2520 / B2540 - 62 - 12 - Maintenance T ransmission from the feeder You have th e choice be tween: • waiting until the tr ansmission takes place at the given time, • restarting the tr ansmission im mediately by pressing , • aband oning transmission by pressing . To eject the document, press again. T ransmission from memory You have th e choic[...]

B2520 / B2540 - 63 - 12 - Maintenance Specifications Physical specifications Electrical specifications Environment al specifications Peripheral specifications Printer Copier Scanner Printing supports PC connection Dimensions: 412 x 447 x 386 mm Weight: 13 kg Power supply: Single phase 220-240 V - 50/60 Hz - 4.5 A Electric consumption: 12 W typical [...]

B2520 / B2540 - 64 - 12 - Maintenance Consumable specific ations Reference paper Specifications are subject to changes fo r improvement without notice . Scanner : Inapa tecno SPEED A4. Printer : Ricoh T6200 A4[...]

Oki Systems (UK) Limited 550 Dundee Road Slough Trading Estate Slough, S L1 4LE Tel:44 (0) 1753 819819 Fax:44 (0) 1753 819899 http://www.oki.co.u k Oki Systems Ireland Limited The Square Industrial Complex Tallaght, Dublin 24 Tel:+353 1 4049590 Fax:+353 1 4049591 http://www.oki.ie Technical Support: Tel:+353 1 4049570 Fax:+353 1 4049555 E-mail: tec[...]

Oki Systems (Deutschland) GmbH Hansaallee 187 40549 Düsseldorf Tel: +49 (0) 211 52 66 0 Fax: +49 (0) 211 59 33 45 Drucker Suppo rt: +49 (0) 211 5262 501 Fax Support: +49 (0) 211 5262 502 Website:www.oki.de Oki Systems (Iberica), S.A. C/Teide, 3 San Sebastian de los R eyes 28700, Madrid Tel: 91 3431620 Fax: 91-3431624 Atención al c liente: 902 36 [...]

Oki Systems (Ibérica) S.A. Sucursal Portugal Edifício Prime - Av. Quinta Grande 53,7ºD 2614-521 Amadora Tel: 21 470 42 00 Fax: 21 470 42 01 Website: www.okiprintingsolutions.com.pt Oki Service Serviço de apoio técnico ao Cliente Tel: 808 200 197 e-mail: okiserv@oki.pt Oki Systems (Sweden) AB Box 216 Drottningholms vägen 320 161 26 Bromma Tel.[...]

Oki Eu rope L imited Central House Balfour Road Hounsl ow TW3 1HY United Kingd om Tel: +44 (0) 208 219 2190 Fax : +44 (0) 208 219 2199 www.okiprintingsolutions.com 07077701 iss.1[...]