OKI ES4192 manual

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- 2 - How to R ead This Manual Notations The following notations may be used in this manual. • Print jobacc ountingclient software  → Client sof twar e •  GenericnameforWindows,WindowsVista,WindowsServer2008R2,WindowsServ er2008, WindowsServer2003 → Windows * Unle[...]

-3- AboutThisManual 1. Unauthorizedcopyingofthismanualinwholeorinpartisstrictlyforbidden. 2. Thecontentsofthismanualmaybechangedatan ytimewithoutpriornotice. 3.  Everyefforthasbeenmadetoensurethattheinformationinthis?[...]

-4- Contents How t o Read This Manual ................................................................................ 2 Notations .................................................................................................................... 2 T erms .......................................................................................[...]

-5- 5.smartPrintSuperVision(sPSV) ............................................. 49 T op Page .................................................................................................... 49 Login Wind ow ............................................................................................. 50 Main Menu ..............[...]

-6- Active Director y-li nkedManagement ............................................................. 136 AddingUsers/UserGroups ......................................................................................... 136 Changing User Information ...................................................................................[...]

-7- Checkin gandResetti ngUsageStatuses ........................................................ 17 4 Sending Print P rohibited/Permitted by Mail .................................................... 175 11. CheckingtheDeviceStatus,ConsumableLifeorPrinting Status .......................................[...]

-8- 14.OtherFunctions .............................................................. 213 ReceivingEmailNotif ications of JobResults ................................................... 213 Limitingthe Sizeand Numberof Att achments ................................................ 214 DeletingRegister ed[...]

1 . Intr oduc tion Merits of smart PrintSuperVision (sPSV) ................ 10 MechanismsofsPSV ........................................... 11 Configuration of sPSV ................................... ...... 12 InformationR equiredforSettingsandExamplesof Settings ..........................................................[...]

-10- 1. Introduction 1. Introduction Thissectionexplainsthemerits,mechanismsandconfigurationofsmartPrintSuperVision (sPSV),andthecontentsthatneedtobedecidedbeforesetup. Merits of smart Print SuperVision (sPS V) sPSVallowsdevicessuchasprintersandmultifunction?[...]

-11- 1. Introduction Mechanisms of sPSV HTTP POP3(S) SNMP TCP Port HTTP SMTP(S) LDAP TCP Port Active Directory sPSV - Configuring the settings of sPSV ⇒ P .36 - R egisteringdevicesandmanagementgroups ⇒ P .118 - R egistering users and user groups ⇒ P .129 - Settingtheusablevolume ⇒ [...]

-12- 1. Introduction No. Name Details (6) Administrator computer (Windows) BylogginginasansPSVadministratorinawebbrowserandaccessing theservercomputersfromthiscomputer ,itispossibletoregisterdevices, usersandusergroups,setusagelimitationsandm[...]

-13- 1. Introduction Authority Description Standard user OrdinaryusersarethosewhohavearegisteredsPSVaccount. Inadditiontoviewingthesameinformationasguestusers,these userscanbrowseinformationrelatingtotheiraccountandedit someoftheiraccountinfo[...]

-14- 1. Introduction PreparingUser Informa tion PIN,usernameandpasswordarerequiredwhenregisteringauser . Readtheexplanationbelowcarefully ,andpreparethePIN,usernameandpassword accordingtotheobjectivesoftheprintinglimitationsandlog. sPSV Se[...]

-15- 1. Introduction Ex ample S ett ings Thetablebelowshowsexamplesofsettingsforeachmethodofsettinguserestrictionsand summarizingjoblogs. When you want to permit printing for registered users only. (prohibit printing by unregistered users.) Unregistered Users Registered Users Cannot print Set[...]

-16- 1. Introduction When you want to permit color printing for registered users only. (prohibit color printing by unregistered users.) Cannotprintincolor Registered Users Unregistered Users sPSV administrator Set to allow printing only for registered users Canprintincolor Configuring the settings in sPSV Configuring the set[...]

-17- 1. Introduction When you want to permit color printing to some users but only black and white printing to others. Users1 Users2 sPSV administrator Set usage limitations foreachuser Canprintincolor Can only print in blackandwhite (cannotprintincolor) Configuring the settings in sPSV Configuring the setting[...]

-18- 1. Introduction Whenyouwanttokeeparecordoftheprintinglimitationsandjoblogfor each user. sPSV administrator Users1 Users2 Setusagelimitationsandjob logacquisitionforeachuser Job log Configuring the settings in sPSV Configuring the settings in the clientsoftware (1)[...]

-19- 1. Introduction Whenyouwanttokeeparecordoftheprintinglimitationsandjoblogfor each department. UsersGroup1 UsersGroup2 sPSV administrator Job log Setusagelimitationsandjob logacquisitionforeachuser Configuring the settings in sPSV Configuring the settings in the[...]

-20- 1. Introduction When you want to set printing limitations for each department but keep a recordofthejoblogforeachdepartment. Setusagelimitationsforeachusergroup butsetjoblogacquisitionforeachuser Job log (summarizefor eachuser) UsersGroup1 UsersGroup2 sPSV adminis[...]

-21- 1. Introduction Whenyouwanttosetusablevolumesandsummarizejoblogsforeachdepartment but also set individual usable volumes for some users within the department and summarizethecorrespondingjoblogs. sPSV administrator UsersGroup1 UsersGroup2 Setusablevolumeforeachuse[...]

- 22 - 1. Introduction When you want to permit printing only for users registered to an Active Directory domain. (prohibit printing by unregistered users.) Active Directory sPSV administrator Set to allow printing only by users registeredtoActive Directory Can print Cannot print Unregistered Users Registered Users Configuring the settings [...]

-23- 1. Introduction SettingU p sPSV Adminis tra tor (Adminis tra tor PC) Individual management ActiveDirectory-linked management PrepareaPIN,usernameandlogin passwordforeachuser . InstallsPSVontheservercomputer . ⇒ P .37 Configurethesettingsforconnectingto [...]

-24- 1. Introduction Configurejoblogsettings. ⇒ P .188 Configureemailnotificationsettings. ⇒ P .206 NotifytheusersofthePIN,usernameand login password registered in sPSV . Begin operation. Users (ClientComputers ) Installtheprinterdriver . Installtheclients[...]

-25- 1. Introduction Create a Settings Sh eet T oenablesmoothintroductionofsPSV ,firstcreateasettingssheet.Collecttheinformation requiredforsetupandrecorditonthesheetbelow .Ifunsure,ofanyitems,checkwiththe systemadministratorbeforefilling?[...]

-26- 1. Introduction Database Information SelectMicrosoftSQLServerCompact(if“Useadatabasepreparedonsetup”isselectedin sPSV)orMicrosoftSQLServerasthedatabaseforsa vingandviewingdatainsPSV . ⇒ P .37  MicrosoftSQLServerCompact  Da[...]

-27- 1. Introduction Communication Settings  Acquirethedevicename.  Intervalspecification:(Default setting:60minutes,range: 1-1,440)  Timespecification:  Acquirethestatus.  Intervalspecification:(Default setting:60minutes,range: 1-1,440)  Timespecification:  C[...]

-28- 1. Introduction Active Directory Information UsethisifaddingusernamesandusergroupnamesbyconnectingtoActiveDirectoryand if using user names and user group names registered in a domain. ⇒ P .45,P .136  Domainname  Loginname  Theportnumberusedtoconne[...]

-29- 1. Introduction RegisteringandManagingUsers Individual Management  Number of registered users  Number of registered user groups  Registering users ⇒ P .129  Register user groups ⇒ P .130 ActiveDirectory-linkedManagement  AddusersfromActiveDirectory ⇒ P .136 UserSettings[...]

-30- 1. Introduction UserGroups  User group name (*) :(upto64 characters)  Emailaddress:(upto 256characters)  Receiv esummarizationresultsby email.  Includeinadminsusergroup.  Description:(upto1024characters)  Timespecification: Usablevolume(settings?[...]

-31- 1. Introduction Registering and Managing Devices  Numberofconnecteddevices  Registeringdevices ⇒ P .118  Registering management groups ⇒ P .124  Joblogacquisitionsettings ⇒ P .122  Logfullsettings ⇒ P .195 Device  Deviceinformation  Name:  Inst[...]

-32- 1. Introduction ManagementGroups  Name (*) :(upto32characters)  Description:(upto255characters)  Map:  Fee:  Devicepassword (*) :  SNMPReadcommunit yname (*) : (Defaultsetting:public)  SNMPW ritecommunityname (*) : (Defaultsetting:public) Logaccesscont[...]

-33- 1. Introduction UsageLimitations  Allowuseofdeviceonlywhen printingfromacomputer .  User name  Prohibit printing  Prohibitcolorprinting  Printinblackandwhite  Prohibitcopying  Prohibitcolorcopying  Prohibit printing from USB memorydevices  Prohibitc[...]

-34- 1. Introduction Set a Closing Date  Xthofeachmonth(Defaultsetting: 31st,range:1st -31st)  Applylogspasttheclosingdateto currentmonth Client Software  T ab Mode  User name  UserID  Pop-up Mode  User name  UserID  Hide Mode  IDfile  Loginname  U[...]

2.   S e t t in g  Up  s mar t  Print Super V ision (sPS V) OperatingEn vironments ...................................... 36 RecommendedComputerSpecs ........................... 36 Standard P orts ................................................... 36 Supported Browsers ........................................... 36 Other ..[...]

-36- 2. Setting Up smart PrintSuperVision (sPSV) 2.SettingUpsmartPrintSuperVision (sPSV) ThissectionexplainshowtosetupsPSV . Note The window and se tting contents differ depending on the device model. Operating Envir onments ● Windows8.1 ● Windows8 ● Windows7 ● Windows Vis[...]

-37- 2. Setting Up smart PrintSuperVision (sPSV) 6 Specifytheprogr amfolderandclick [Next]. 7  Specifythelocationinwhichtoinstall sPSVandclick[Next]. 8 Selectthedatabase.  Selectthedatabase.Thesettingsscreen variesdependingonthet ypeselected. <If?[...]

-38- 2. Setting Up smart PrintSuperVision (sPSV) [UserName] SpecifyanSQLServerusername. (default name: sa) [Password] SpecifytheSQLServerpassword. 9 Click[Next]. 10 Selectthewebservicetobeusedfrom [W ebService]. Internet Information Services(IIS)oran embedded web servi[...]

-39- 2. Setting Up smart PrintSuperVision (sPSV) [Site name] SpecifyawebsiteregisteredtoIIStobeused by sPSV . (default name: smart PrintSuperVision) <[Usepre-prov idedWeb Service (EWS) is selected> [Port Number] Specifythe portnumberusedbytheEWS. (default:50081,range:?[...]

3.  S e t t in g  Up  t h e  P r int  J ob  A c c oun t in g Cli en t S o f t w ar e SettingUpinWindows ........................................ 41 OperatingEn vironments .................................. 41 Installing the Client Software ........................... 41 SettingUpinMacOSX ................[...]

-41- 3. Setting Up the Print Job Accounting Client Software 3. SettingUpthePrintJobAccounting Client Software Theclientsoftwareneedstobeinstalledonclientcomputersifidentifyingusersb yuserID(PIN). Thissectionexplainshowtosetuptheclientsoftware. I[...]

-42- 3. Setting Up the Print Job Accounting Client Software 5 Re adthelicenseagreementandclick[Y es]. 6 Click[Next]. 7 Click[Next]. 8 Click[Next]. 9 Click[Finish]. Next,proceedto“6.PrintJobAccounting ClientSoftware”(P .107)tosetthejob accountmode.[...]

-43- 3. Setting Up the Print Job Accounting Client Software SettingU pinMacOSX Operating Environment s MacOSX10.3orlater Note Depending on the model or print driver used,t heoperatingenv ironmentmay diff er. Inst alling t he Clie nt S of twar e 1  Doubleclicktheclientsoftwareprogr[...]

4. If  Using A c t iv e  Dir ec t or y WhatCanItBeUsedfor? .................................... 45 SettingsforConnectingtoActiveDirectory ............ 45 ConnectingtoanActiveDirectoryinaSpecified Domain ......................................................... 45 ChangingtheTim[...]

-45- 4. If Using Active Directory 4.IfUsin g ActiveDirectory WhatCanItBeUsedfor? ActiveDirectorycanbeusedforuniformmanagementofdevicesonthenetwork,suchas servercomputers,clientcomputers,printersandmultifunctionprinters,andinformationon the[...]

-46- 4. If Using Active Directory 5  T ochangetheActiveDirectorytosearch, enterthattargetin“BaseDN” .Anexample of input when the domain name is [domain. local]isshownbelow .  WhenthereisnoOU:CN=Users, DC=domain,DC=local  WhenOUisspecified:OU=OU[...]

-47- 4. If Using Active Directory [Specify Time] Updatedforeachsetinterval.Themaximum intervaltimethatcanbesetis24hours. (Range:1to24hours) [Time specified] Setthespecificupdatetime.Click[Specify Time]andaddthetimein24-hourformat.Up to?[...]

5. smart  Print Super V ision (sPS V ) T op P age ........................................................... 49 LoginWindow .................................................... 50 Main Menu ........................................................ 51 [ShowDeviceUsageStatus] ............................ 52 [RestrictDeviceU[...]

-49- 5. smart PrintSuperVision (sPSV) 5.smart PrintSuper Vision(sPS V) ThissectionexplainsthebasicfunctionsofsmartPrintSuperVision. Top Page Accessing sPSV from the Server PC DoubleclickthesPSVshortcutonthedesktoporselect[Start]>[AllProgr ams]>[OkiData] [...]

-50- 5. smart PrintSuperVision (sPSV) Lo gin Windo w Click[Login]todisplaytheloginwindow .Enterthe[UserName]and[P assword]andclickthe [Login]button. The following user is set as the administrator . [UserName]:admin [Password]:password Memo Thedef aultpassword canbec ha[...]

-51- 5. smart PrintSuperVision (sPSV) Main Men u Windowthatnavigatesthethetargetfunctionwhileselectingaccordingtothestatus. (1) (2) (3) (4) (5) No. Item Details (1) [ShowDeviceUsage Status] Checkdetailssuchastheamountofconsumablesusedand printcounter . Clickto[...]

-52- 5. smart PrintSuperVision (sPSV) [Show Devic eUsage St atus] [MainMenu]>[ShowDeviceUsageStatus] Y oucancheckthedeviceusagestatussuchastheamountofconsumablesusedbythe device,printcounteranddeviceusagehistoryforeachuser . (1) (2) (3) (4[...]

-53- 5. smart PrintSuperVision (sPSV) [Device Overview] [MainMenu]>[ShowDeviceUsageStatus]>[DeviceOverview] Displaysthebasicdeviceinformationinalist. (1) (2) No. Item Details (1) Step1:Device registration* Ifthedevicetodisplayanov erviewisnotregistered,?[...]

-54- 5. smart PrintSuperVision (sPSV) [Consumables usage state of the device] [MainMenu]>[ShowDeviceUsageStatus]>[Consumablesusagestateofthedevice] Y oucancheckaggregatedresultsoftheamountofconsumablesusedforeachdevice. (1) (2) No. Item Details (1) Step1:?[...]

-55- 5. smart PrintSuperVision (sPSV) [Device Print Status] [MainMenu]>[ShowDeviceUsageStatus]>[DevicePrintStatus] Aggregatedresultsofthepagecounterforeachdevicecanbechecked. (1) (2) No. Item Details (1) Step1:Device registration* Ifthedevicetodisplay[...]

-56- 5. smart PrintSuperVision (sPSV) [DeviceUsageHistoryforEachUser.] [MainMenu]>[ShowDeviceUsageStatus]>[DeviceUsageHistoryforEachUser .] Resultsofaggregatedjoblogsasdeviceusagehistoryforeachusercanbecheck ed. (1) (2) (3) (4) No. Item Detai[...]

-57- 5. smart PrintSuperVision (sPSV) No. Item Details (2) Step 2: User Registr ation* Iftheuserforwhichyouwanttochecktheusagehistory isnotregistered,registertheuser .Onceregistrationis complete,futureregistrationisnotneeded.Oncethedevice is registered t[...]

-58- 5. smart PrintSuperVision (sPSV) [RestrictDeviceUse] [MainMenu]>[R estrictDeviceUse] Upperlimitofprintqualitybydeviceuser ,andlimitontheoperationoftheMFPcanbeset. (1) (2) (3) No. Item Details (1) [ApplyRestrictionsb y User] Configureuserestrictio[...]

-59- 5. smart PrintSuperVision (sPSV) [ApplyRestrictionsbyUser] [MainMenu]>[R estrictDeviceUse]>[ApplyRestrictionsbyUser] Configuredeviceuserestrictionsforeachuser . (1) (2) (3) No. Item Details (1) Step1:Device registration Ifthedevicetorestrictusageof?[...]

-60- 5. smart PrintSuperVision (sPSV) No. Item Details (2) Step 2: User R egistration Iftheuserwhosedeviceuseistoberestrictedis unregistered,registertheuser .Oncethedeviceis registered there is no need to perform registr ation again. (However ,userregistrationisrequiredwh[...]

-61- 5. smart PrintSuperVision (sPSV) [Restrict by Print Method] [MainMenu]>[R estrictDeviceUse]>[RestrictbyPrintMethod] Configuredeviceuserestrictionsforeachuserprintmethod(documentname,hosts). (1) (2) No. Item Details (1) Step1:Device registration Ifthedevic[...]

-62- 5. smart PrintSuperVision (sPSV) [RestrictbyUser’sUsage] [MainMenu]>[R estrictDeviceUse]>[RestrictbyUser’ sUsage] Configurethedeviceuserestrictionsaccordingtotheuser’ susage(amountofconsumables used,printedsheets,printcost). (1) (2) (3) [...]

-63- 5. smart PrintSuperVision (sPSV) No. Item Details (2) Step 2: User R egistration Iftheuserwhoseusageamountistoberestrictedis unregistered,registertheuser .Oncethedeviceisregistered thereisnoneedtoperformregistrationagain. (However , user registration i[...]

-64- 5. smart PrintSuperVision (sPSV) [Notify Device Management Status] [MainMenu]>[NotifyDeviceManagementStatus] Userscanbenotifiedofthedeviceusagestatus,suchastheamountofdeviceconsumables usedandprintcounter ,orresultsofdetectingthedevicestatu[...]

-65- 5. smart PrintSuperVision (sPSV) [Device Overview] [MainMenu]>[NotifyDeviceManagementStatus]>[DeviceOverview] Configurethesesettingstoreceivenotificationsofbasicdeviceinformation. (1) (2) (3) (4) No. Item Details (1) Step1:Device registration Ifthenotificationt[...]

-66- 5. smart PrintSuperVision (sPSV) No. Item Details (2) Step 2: User R egistration Iftheuserwhowillreceivethenotificationisunregistered, registertheuser .Oncethedeviceisregisteredthereisno needtoperformregistrationagain.(Howev er , re-registration is required [...]

-67- 5. smart PrintSuperVision (sPSV) [Consumables usage state of the device] [MainMenu]>[NotifyDeviceManagementStatus]>[Consumablesusagestateofthe device] Configurethesettingsforreceivingnotificationsofaggregatedresultsoftheamountof consumablesusedby[...]

-68- 5. smart PrintSuperVision (sPSV) No. Item Details (2) Step 2: User R egistration Iftheuserwhowillreceivethenotificationisunregistered, registertheuser .Oncethedeviceisregisteredthereisno needtoperformregistrationagain.(Howev er , re-registration is required [...]

-69- 5. smart PrintSuperVision (sPSV) [DeviceUsageStatus] [MainMenu]>[NotifyDeviceManagementStatus]>[DeviceUsageStatus] Configurethesettingsforreceivingnotificationsofaggregateresultsofthepagecounterfor eachdevice. (1) (2) (3) (4) No. Item Details (1) Step?[...]

-70- 5. smart PrintSuperVision (sPSV) No. Item Details (2) Step 2: User R egistration Iftheuserwhowillreceivethenotificationisunregistered, registertheuser .Oncethedeviceisregisteredthereisno needtoperformregistrationagain.(Howev er , re-registration is required [...]

-71- 5. smart PrintSuperVision (sPSV) [DeviceUsageHistoryforEachUser.] [MainMenu]>[NotifyDeviceManagementStatus]>[DeviceUsageHistoryforEachUser .] Configurethesettingsforreceivingnotificationsofaggregateresultsofthedeviceusage historyforea[...]

-72- 5. smart PrintSuperVision (sPSV) No. Item Details (2) Step 2: User R egistration Iftheuserwhowillreceivethenotificationisunregistered, registertheuser .Oncethedeviceisregisteredthereisno needtoperformregistrationagain.(Howev er , re-registration is required [...]

-73- 5. smart PrintSuperVision (sPSV) [Collection Results on Closing Date] [MainMenu]>[NotifyDeviceManagementStatus]>[CollectionR esultsonClosingDate] Configurethesettingsforreceivingnotificationsofaggregatedresultsofthedeviceusage historyforeachuserb[...]

-74- 5. smart PrintSuperVision (sPSV) No. Item Details (2) Step 2: User R egistration Iftheuserwhowillreceivethenotificationisunregistered, registertheuser .Oncethedeviceisregisteredthereisno needtoperformregistrationagain.(Howev er , re-registration is required [...]

-75- 5. smart PrintSuperVision (sPSV) [Automatic Device Registration Result] [MainMenu]>[NotifyDeviceManagementStatus]>[AutomaticDeviceR egistrationR esult] Configurethesettingsforsearchingperiodicallyfordevicesandnotifyingtheresultswhena devicewasregistere[...]

-76- 5. smart PrintSuperVision (sPSV) No. Item Details (2) Step2:Mailserver setting Ifthemailservertobeusedfornotificationisnot configured,configurethemailserversettings.(Oncethe user is registered there is no need to perform registr ation again.(However ,re-registrati[...]

-77- 5. smart PrintSuperVision (sPSV) [DeviceFailure] [MainMenu]>[NotifyDeviceManagementStatus]>[DeviceF ailure] Configurethesesettingstoreceivenotificationsofdetecteddevicefailures. (1) (2) (3) (4) No. Item Details (1) Step1:Device registration Ifthenotification[...]

-78- 5. smart PrintSuperVision (sPSV) No. Item Details (2) Step 2: User R egistration Iftheuserwhowillreceivethenotificationisunregistered, registertheuser .Oncethedeviceisregisteredthereisno needtoperformregistrationagain.(Howev er , re-registration is required [...]

-79- 5. smart PrintSuperVision (sPSV) Detai ls Scree n ThiswindowisarrangedaccordingtotypesofsPSVfunction.Functionsaresepar atedbytabs. Click[GotoDetailsScreen]onthemainmenuwindowtodisplaythetoppageoftheDetails Screen(toppageofthe[Ma[...]

-80- 5. smart PrintSuperVision (sPSV) [Manage] Tab [DetailsScreen]>[Manage] Set/Managetheregistereddevicetoconfirmtheusagestatus,ortorestricttheusage. (1) (2) (3) (4) No. Item Details (1) [DeviceList] Checkthedevicelistinformation.Clicktoswitchtothe details[...]

-81- 5. smart PrintSuperVision (sPSV) [Device List] [DetailsScreen]>[Manage]>[DeviceList] Displayalistoftheregistereddevices. No. Item Details (1) [FilterItem] Selectthe[FilterItem]tofilterdeviceinformationdisplayedin thedevicelist. Management Group Specifyand[...]

-82- 5. smart PrintSuperVision (sPSV) No. Item Details (2) [UpdateNow] Searchfordevicestoconnecttothenetworkandregisterto sPSV .Clicktoswitchtothedetailsscreen. (3) [DeviceList] Displaydeviceinformationforeachitem.Clicktheicontoswitch tothe[Devi[...]

-83- 5. smart PrintSuperVision (sPSV) [Register Device] [DetailsScreen]>[Manage]>[R egisterDevice] SearchfordevicestoconnecttothenetworkandregistertosPSV . No. Item Details (1) [Destination] Specifytheconnectiondestinationofthesearcheddevice. Click[SpecifySear[...]

-84- 5. smart PrintSuperVision (sPSV) [Device Management Settings] [DetailsScreen]>[Manage]>[DeviceManagementSettings] ConfiguredevicesettingsrelatedtotheuseofsPSV . No. Item Details (1) [DeviceSettings]* ConfiguredevicesettingsrelatedtotheuseofsPSV .Clickto?[...]

-85- 5. smart PrintSuperVision (sPSV) [Device Settings] [DetailsScreen]>[Manage]>[DeviceManagementSettings]>[DeviceSettings] Configuresettingsfordisplayingdeviceinformation,controllingdevicelogsandconfiguring deviceuserestrictions. No. Item Details (1) [Device] Sele[...]

-86- 5. smart PrintSuperVision (sPSV) [ManagementGroup] [DetailsScreen]>[Manage]>[DeviceManagementSettings]>[ManagementGroup] Createagroupfortheintendedpurpose,andperformgroupmanagementov erthedevice. No. Item Details (1) [ManagementGroup List] Displayth[...]

-87- 5. smart PrintSuperVision (sPSV) [Billing Amount Settings] [DetailsScreen]>[Manage]>[BillingAmountSettings] Configuresettingsformanagingthecostofthedevice. No. Item Details (1) [Fees] SelectbillingamountsettingnamesregisteredinsPSV . (2) [Name] Enterthebilling?[...]

-88- 5. smart PrintSuperVision (sPSV) No. Item Details (4) [Apply] Clicktoapplythedetailsofthesettingsconfiguredinthe [BillingAmountSettings]page.Newlycreatedfeesare addedto[F ees]. (5) [Deletion] Deletetheselectedbillingamountsettings.(Thisbutton cannot[...]

-89- 5. smart PrintSuperVision (sPSV) [Report] Tab [DetailsScreen]>[R eport] CheckthedeviceusagestatusorsPSVoperatingstatus,andconfiguresettingssuchasemail notificationreceiptsettings. No. Item Details (1) [DisplayR eport] CheckthedeviceusagestatusorsPSVope[...]

-90- 5. smart PrintSuperVision (sPSV) [Display Report] [DetailsScreen]>[R eport]>[DisplayReport] Checkthestatusorusageamountofregistereddevices. No. Item Details (1) [DeviceInfo] Checktheamountofmaintenanceitemsused,remaining amountofconsumablesorthedevi[...]

-91- 5. smart PrintSuperVision (sPSV) [Notification Settings] [DetailsScreen]>[R eport]>[NotificationSettings] Theadditionofreportsendingschedules,andeditinganddeletionofregisteredschedulesare av ailable. No. Item Details (1) [NotificationofDevice Information] Configur[...]

-92- 5. smart PrintSuperVision (sPSV) [Option] Tab [DetailsScreen]>[Option] Configurethesettingsofvariousoptionsusedwiththissoftw are. No. Item Details (1) [UserSettings] Add/edit/deleteusersandusergroups.Deviceuse restrictionscanbeconfiguredforregisteredusers.?[...]

-93- 5. smart PrintSuperVision (sPSV) [UserSettings] [DetailsScreen]>[Option]>[UserSettings] Add/edit/deleteusersandusergroups No. Item Details (1) [User/UserGroupList] DisplayalistofsPSVusersandusergroups. Allusersandusergroupsaredisplayedinalist?[...]

-94- 5. smart PrintSuperVision (sPSV) No. Item Details (4) [Addauser/usergroup.] Click to display the following items. [Addauser/usergroup bysearchingtheActive Directory .] Clicktoswitchtothepageforaddingauser/user groupfromtheActiveDirectory . [AddaLocalUs[...]

-95- 5. smart PrintSuperVision (sPSV) [Environment Settings] [DetailsScreen]>[Option]>[EnvironmentSettings] Configuresettingsforserverlinkage,networkcommunications,etc. No. Item Details (1) [ServerSettings] ConfigureActiveDirectoryServ erandemailserversettings. Clickto[...]

-96- 5. smart PrintSuperVision (sPSV) [Delete the log] [DetailsScreen]>[Option]>[Deletethelog] Deletedeviceinformationwhoseretentionperiodhasexpired,printjoblogsandsPSV operation logs. No. Item Details (1) [RetentionP eriod] Enter/displa ythelogstorageperiod. Def[...]

-97- 5. smart PrintSuperVision (sPSV) [Import/Export] [DetailsScreen]>[Option]>[Import/Export] ExportsPSVdatabasedataasabackup,orimportanexistingdatabaseintoansPSV database. Memo •Loginasanadministratortoconfigurethesesettings. •Configurethe[...]

-98- 5. smart PrintSuperVision (sPSV) [Database Settings] [DetailsScreen]>[Option]>[DatabaseSettings] Settingsforconnectingtothedatabasewheredatawillbesaved. Memo Configure thes e settings using a computer wi th sPSV is ins talled. When[MicrosoftSQLServerCompact]isselecte[...]

-99- 5. smart PrintSuperVision (sPSV) When[MicrosoftSQLServer]isselected (1) (3) (2) (4) (5) (7) (6) (8) No. Item Details (1) [DatabaseT ype] Thetypeofdatabasetobeconnectedtoisdisplay ed. (Selection:MicrosoftSQLServerCompactorMicrosoftSQL Server) (2) [Server] Specifythe?[...]

-100- 5. smart PrintSuperVision (sPSV) [Web Service Setting] [DetailsScreen]>[Option]>[W ebServiceSetting] Configure settings for displaying sPSV in a web browser . Memo Configure thes e settings using the computer on which sPSV is installed. Web Service Page (EWS) (1) (2) (4) Web Service Page (IIS) (1) (2) (3) (4) [...]

-101- 5. smart PrintSuperVision (sPSV) [Help]Tab [DetailsScreen]>[Help] BrowsesPSVhelpinformation,versioninformationandotherrelatedinformation. No. Item Details (1) [Help] Clicktoswitchtothehelppage. ⇒ P .102 (2) [V ersionInfo] Clicktoswitchtotheversion?[...]

-102- 5. smart PrintSuperVision (sPSV) [Help] [DetailsScreen]>[Help]>[Help] [Search Window] No. Item Details (1) [Search]/[Contents]T ab Selectwhethertodisplaythehelpcontentsordisplaythe helpsearchwindow . (2) K eywordinputform/ [StartSearch]button Enterthekeyword?[...]

-103- 5. smart PrintSuperVision (sPSV) [Contents Window] No. Item Details (1) [Search]/[Contents]T ab Selectwhethertodisplaythehelpcontentsordisplaythe helpsearchwindow . (2) Expand/CollapseItem Button + button: Clicktodisplaythesub-itemsoftheitemthatcorresponds tot[...]

-104- 5. smart PrintSuperVision (sPSV) [Version Info] [DetailsScreen]>[Help]>[V ersionInfo] No. Item Details (1) sPSV V ersion information DisplayssPSVversioninformation. (1)[...]

-105- 5. smart PrintSuperVision (sPSV) [HelpIcon] No. Item Details (1) Helpicon Clicktodisplaythehelptopicpageinadifferentwindow . [HelpTopicPage] No. Item Details (1) Related Item Linkstotopicsrelatedtothecurrentlydisplayedtopicare displayed.Clickalinktosw[...]

6. Print  Job  A c count ing Client  Soft wa r e WhenUsingWindows ....................................... 108 SettingtheJobAccountMode ........................ 108 Using T ab Mode ............................................ 109 Using P op-up Mode ....................................... 109 Using Hide Mode .........[...]

-107- 6. Print Job Accounting Client Software 6.PrintJobAccountingClientSoftware Theclientsoftwareneedstobeinstalledonclientcomputersifidentifyingusersb yuserID (PIN).Configurethe[PrintP olicy]settingsifidentifyingusers. ⇒ P .146 Byinstalling?[...]

6. Print Job Accounting Client Software -108- WhenUsing Windows Setting the Jo b Ac cou nt Mode 1  Select[Start]>[AllPrograms]>[Oki Data]>[PrintJobAccountingClient]> [ChangeJobAccountMode].  Whenthe[Useraccountmanagement] windowisdisplayed,click[...]

6. Print Job Accounting Client Software -109- Using Tab Mo de 1  Followtheinstructionsin“SettingtheJob AccountMode”(P .108)tos witc htoH ide  Mode. 2  Select[Start]>[DevicesandPrinters]to displaytheprinterdrivericon. 3  Ontheprinterdri[...]

6. Print Job Accounting Client Software -110- UsingHide Mode There are four methods for setting user namesanduserIDsinHideMode. (1) AddingitemsbycreatinganIDfile ⇒ “SwitchingtheUserIDforEachUser” (P .110) (2) Enteringeachitemmanually ⇒ “Disp[...]

6. Print Job Accounting Client Software -111- 4  SpecifytheIDfilecreatedin 1 ,andclick [Open]. Note •  If[SetfixedJobAccountIDforall users]ischeckedinthe[HideMode] menu,removethecheck. •  If[Getuserinformationfromafile] [...]

6. Print Job Accounting Client Software -112- 5  Entertheloginnames,usernamesand userIDsoftheuserIDstobeaddedand click[OK]. 6  Click[OK]. Note If “Anothermode iscurrently enabled.”is displayed in the b ottom lef t corner of the window,c onfirmthe [...]

6. Print Job Accounting Client Software -113- SettingtheSameUserIDforAll Users 1  Followtheinstructionsin“Settingthe JobAccountMode”(P .108)tos witc hto hidden mode. 2  Check[SetfixedJobAccountIDforall users]inthe[HideMode]menu. 3 ?[...]

6. Print Job Accounting Client Software -114- WhenUsingMac OS X Regist ering the Job A ccount ID (P IN) Doubleclicktheprintjobaccountingicon. 1 Click[New]. 2  EntertheMacOSXloginname,user nameandjobaccountID(PIN)tobeused insPSVandclick[Save].[...]

6. Print Job Accounting Client Software -115- (4) Click[Save]. (5) Enterthepassword,andclick[OK]. (6) Quittheclientsoftware. Changing a Job A ccount ID (PIN)orUser Name Theclientsoftwarecanbeusedtochange userIDsandusernamesthathavealready been registe[...]

6. Print Job Accounting Client Software -116- Deleting a Job Acc ount ID (PIN)orUser Name 1 DoubleclickPrintJobAccounting. 2  Selecttheuserthatyouwanttodelete, andclick[Delete]. Memo Todeleteal lregistered users,click[ Delete All]. 3 Click[Save]. 4  Enterthe?[...]

7.  R e gi s t er in g  and  Man agin g  Devices RegisteringDevices ......... ................................. 118 Start sPSV................................................... 118 RegisteringDevices .. .................................... 119 Configure the Settings of the R egistered Devices .....................................[...]

-118- 7. Registering and Managing Devices 5  Entertheusernameandpasswordofan sPSV user with administrator authority and click[Login]. The following user is set for the administrator . [UserName]:admin [Password]:password Memo The default pas sword can be changed. T o changethe password, see?[...]

7. Registering and Managing Devices -119- <Adding Printer s fro m a CSV file> (1)  CreateaCSVfileusingsoftwaresuchas Notepad,Excel,etc. <ForNotepad> (1)  W ritetheIPaddressofeachprinteron onelineforeachprinter . (2)  Sav eintextformat?[...]

7. Registering and Managing Devices -120- (2) Click[Add]. <Searc hing by [SNMP Commun ity Name]> (1)  EntercommunitynamesforSNMP communicationintheentryfield(rangeof charactersthatcanbeentered:A SCIIcode, 0x20-0x7E,upto128charactersperitem, u[...]

7. Registering and Managing Devices -121- Configure the Settings of the Registered Devices Set the device information 1  Setthedeviceinformationin[Function Details]>[Manage]>[Device ManagementSettings]>[Device Settings]. 2 Selectaregistereddevicefrom[Device]. 3  Check?[...]

7. Registering and Managing Devices -122- [Fees] SpecifythefeeregisteredinsPSV .Click[Billing AmountSettings]tocreateanewdefinition. Forinformationonhowtoconfigurethe settings,see“ChangingFeeChargeDefinitions” (P .173). [Job Log Acquisition Status] (*) [...]

7. Registering and Managing Devices -123- [Specify Time] Acquiredforeachsetinterval.Themaximum intervaltimethatcanbesetis24hours.The defaultsettingissetasanoptimizedv alue detectedfromthestateoftheaddeddevice.If theintervalissetto[...]

7. Registering and Managing Devices -124- [Panel access control] [UserName/Password]  Ausernameandpasswordareentered when logging in from the panel of the device. [PIN]  APINIDisenteredwhenlogginginfrom thepanelofthedevice. [Do not spe cify]  Thedefaultmeth[...]

7. Registering and Managing Devices -125- 5  Sel ectthedevi cetoaddtoth egroupfro m [DeviceLi st],click andswitch to [AssignedDeviceList] . Memo Click to switch from [Assig ned Device List] to [Device List]. 6  Click[OK]toregisterthedevicetothe group. Note Whe[...]

7. Registering and Managing Devices -126- Changing Settings for ManagementGroups Thedevicecanbechangedtoadifferent group.Thisisusefulforwhenthedeviceis relocatedtoadifferentdepartment. 1  Changethegroupin[FunctionDetails] >[Manage]>[Device[...]

7. Registering and Managing Devices -127- 9  Entertheadministratorpasswordforthe deviceandclick[Apply]. Note Forde tailsonthe device’s factory set administratorpass word,se etheUser's  Manual of the d evice. 10 Click[OK]intheconfirmationwindow . Deleting M[...]

8.  R e gi s t er in g  and  M ana ging  U s er s IndividualManagement ..................................... 129 User Registr ation ......................................... 129 RegisteringUserGroup ................................. 130 RegisteringUsersandUserGroupstoa Device ...............................[...]

-129- 8. Registering and Managing Users 8.R egistering andManagi ng Users Users/usergroupscanberegisteredinthesPSVbyenteringtheusernameandusergroup nameintothesPSV(individualmanagement)orbyaddingusernamesandusergroupnames registeredin?[...]

8. Registering and Managing Users -130- 4 Click[Apply]toregistertheuser . Next,proceedto“RegisteringUsersandUser GroupstoaDevice”(P .132). -  T omanageregisteredusersbygroups, proceedto“RegisteringUserGroup”(referto rightsection). Regist[...]

8. Registering and Managing Users -131- [E-mailAddress] Emailaddressoftheusergroup. (upto256characters) Mail destination when [Notify the totals by e-mail.]ison. [Not ify thetota lsbye-mail .] Checkthistoreceivenotificationsofthe totalamountofdeviceuseeachmont[...]

8. Registering and Managing Users -132- [UserAuth.Method] [UserName/Passwor d] Thisisenabledwhen[UserName/Password] issetin[PanelAccessControl].Specif y from[Local],[LDAP]and[SecureProtocol]. Note •  Itemsdisplayedformultifunctional devices. •  These[...]

8. Registering and Managing Users -133- ChangingUser/UserGr oup Information ChangingUserInformation 1  Changetheinformationfrom[Details Screen]>[Option]>[UserSettings]. 2 Clicktheuserin[UserList]. 3 Changing User Information. Fordetailsoneachitem,see“User[...]

8. Registering and Managing Users -134- ChangingUserGroup  Assignment 1  Changetheinformationfrom[Details Screen]>[Option]>[UserSettings]. 2 Clicktheusergroupin[UserList]. 3 Click in[Member]. 4  AlistofusersregisteredtosPSVis displayed.Che[...]

8. Registering and Managing Users -135- 6 Click[OK]intheconfirmationwindow . 7  Clicktheusergrouptobenewlyassigned inthe[UserList]. 8 Click in[Member]. 9 Click[Add]. 10  AlistofusersregisteredtosPSVis displayed.Check theuserstoberegiste[...]

8. Registering and Managing Users -136- DeletingUser s/UserGroups 1  Deletetheinformationfrom[Details Screen]>[Option]>[UserSettings]. 2  Checktheuser/usergrouptobedeletedin the[UserList]. Memo Multipleusers/user groupscan beselec ted. 3 Click[Dele[...]

[...]

8. Registering and Managing Users -138- ChangingUserInf ormation ThePINisautomaticallyassignedwhena userisregisteredfromActiveDirectory . Change the assigned PIN and user information. 1  Changetheinformationfrom[Details Screen]>[Option]>[UserSettings]. 2 Click[...]

8. Registering and Managing Users -139- 4  Click[Apply]tochangetheuser information. Proceedto“9.RestrictingDeviceUse”(P .142) tosetuserestrictionsforaddedusers/user groups. Changing At tributes Displa yed inthe UserLis t Addcolumnsthataredisplayedas?[...]

8. Registering and Managing Users -140- DeletingUser s/UserGroups Deleteusers/usergroupsfromActive Directory . 1  Changetheinformationfrom[Details Screen]>[Option]>[UserSettings]. 2  ChecktheActiveDirectoryuser/usergroup inthe[UserList]. 3 Click[Delet[...]

9 . Re strictin gDe vice Use WhatCanBeDoneWithUseR estrictions ............. 142 UsageLimitations ......................................... 142 SettingUseR estrictionsforUserNames .............. 145 AddingfromtheUser .................................... 145 AddingManually ....................[...]

-142- 9. Restricting Device Use 9.RestrictingDeviceUse WhatCanBeDoneWithUseRes triction s Theuseofadevicecanberestrictedbyspecifyingrestrictiontargetsfromtheusername, documentname,hostnameandapplicationname,andsettinglimititemsfora?[...]

-143- 9. Restricting Device Use Note Numbers(2)to (6)of [UserName],[DocumentName]and[Host s]maynot be configurable depending on the connected device. Restriction Items that Can Be Set Itemsthatcanberestrictedfromusewiththedevicedifferaccordingtothespecified[...]

-144- 9. Restricting Device Use ClientSoftwareRequiredfor[UserName]RestrictionTargets Themethod(printpolicy)usedtodeterminedeviceusersthatcanconfiguresettingsdiffers dependingonthespecifiedrestrictiontarget. Specified Restriction Target Print Policy Settings Determi[...]

9. Restricting Device Use -145- Set tingUseR estric tions for User Names Ifrequired,userestrictionscanbesetto theusername.Addthesettingsusingone of the following methods. •Addingfromtheuser . •Addingmanually . •Addingfromthejoblog. • [...]

9. Restricting Device Use -146- 11 Click[Apply].  Whenthe“Enteranadministrator passwordforthedevice”windowis displayed,openthe[DeviceInfo]input window ,entertheadministratorpassword forthedeviceandclick[Apply]. Note •  Dependingonthedev[...]

9. Restricting Device Use -147- 3  Entertheusernametosetfrom[User Name]andconfigurethesettingsinthe [RestrictedItemsList].  Fordetailsonrestrictionitems,see“Usage Limitations”(P .142). Memo When specif ying the user name using directinput, itemsother[...]

9. Restricting Device Use -148- 6 Click[OK]. 7  Referto“ AddingfromtheUser”(P .145) steps 11 and 12 to register the device. Impo rtingUsersSpecifiedi n Windo ws UsernameinformationfromWindows specifiedonthenetworkcanbeobtained andaddedasabat[...]

9. Restricting Device Use -149- 5 Click[OK]. 6  Referto“ AddingfromtheUser”(P .145) steps 11 and 12 to register the device. Addin g by Associatin g a PIN to anAuthentic ationUser Name Whentheusername/passwordare authenticatedbytheaccesscontrol functionofa?[...]

9. Restricting Device Use -150- 2 Click[Edit]. 3  Select[OtherLoginNames]from [RegisteredUserNameList]. 4  Configurethesettingsin[R estrictedItems List].  Fordetailsonrestrictionitems,see“Usage Limitations”(P .142). Memo •  Displayed items differ dep ending on[...]

9. Restricting Device Use -151- [DetermineUserbyPIN] Itisnecessarytoinstalltheprintjobclient softwareandconfiguretheuserIDontheprint sourceclientcomputer . ⇒ P .41,P .107 [Determine users by user name.] Itisnotnecessarytoinstalltheprint?[...]

9. Restricting Device Use -152- [Panel Access Control] [UserName/Password]  Entertheusernameandpasswordwhen logginginfromthedevicepanel. [PIN]  EnterthePINIDwhenlogginginfromthe devicepanel. [Do not spe cify]  Usethedefaultdevicemethodwhenlogging?[...]

9. Restricting Device Use -153- Note •  Dependingonthedevice,thismaynot be displayed. •  Fordetailsonthedevice’sfactoryset administratorpassword,seetheUser’s Manual of the device. 12 Click[OK]intheconfirmationwindow . Addin g Manually 1  Referto?[...]

9. Restricting Device Use -154- 3  Select[OtherURLs]from[R egistered DocumentNameList]. 4  Configurethesettingsin[R estrictedItems List].  Fordetailsonrestrictionitems,see“Usage Limitations”(P .142). 5 Click[OK]. 6  Referto“ AddingfromtheJob?[...]

9. Restricting Device Use -155- [Panel Access Control] [UserName/Password]  Entertheusernameandpasswordwhen logginginfromthedevicepanel. [PIN]  EnterthePINIDwhenlogginginfromthe devicepanel. [Do not spe cify]  Usethedefaultdevicemethodwhenlogging?[...]

9. Restricting Device Use -156- Whenthe“Enteranadministrator passwordforthedevice”windowis displayed,openthe[DeviceInfo]input window ,entertheadministratorpassword forthedeviceandclick[Apply]. Note •  Dependingonthedevice,thismaynot?[...]

9. Restricting Device Use -157- 3  Select[OtherHostNames]from[R egistered HostNameList]. 4  Configurethesettingsin[R estrictedItems List].  Fordetailsonrestrictionitems,see“Usage Limitations”(P .142). 5 Click[OK]. 6  Referto“ AddingfromtheJob[...]

9. Restricting Device Use -158- 5  Click in[Applicat ion]toop entheus e restr ictionss etting windowf or[Applicat ion]. 6 Click[Add]. 7  Select[DirectInput]from[HowtoSpecify HostName]. 8  Entertheapplicationnametowhich settingsaretobeadded[...]

9. Restricting Device Use -159- 2  Select[JobLog]from[HowtoSpecify ApplicationName]. 3  Selecttheapplicationthatyouw anttoadd settingstofrom[ApplicationNameList]. 4  Configurethesettingsin[R estrictedItems List].  Fordetailsonrestrictionit[...]

9. Restricting Device Use -160- Displaying Devic e RegisteredUse Res trictions 1  Checktheregistereduserestrictionsin [DetailsScreen]>[Manage]>[Device ManagementSettings]>[Device Settings]. 2 Selectthedevicetocheck from [Device]. 3  Click in [Log/Acce[...]

9. Restricting Device Use -161- 5  Check[Enableaccesscontrol],andset [PanelAccessControl]and[UserA uth. Method:]. Note Dependingonthe device, someitems may not be displayed. 6 Click[Edit]. 7 Selecttheitem([UserName],[Document Name],[Hosts],[Application])[...]

9. Restricting Device Use -162- Del ete Device Regi stered UseR estric tions Dele ting Indiv idualU se Res trictions Deletedeviceregistereduserestrictions individually . 1  Checktheuserestrictionstobe individuallydeletedin[DetailsScreen] >[Manage]>[DeviceManageme[...]

9. Restricting Device Use -163- 9 Click[OK]intheconfirmationwindow . Note Unregisteredinf ormationsuchas  OtherLoginNames,Other URLs,or Other HostN amesc annot bede leted. Deleting AllUseR estric tions (Restoring Initial Status) Alloftheuserestrictionssetforthe?[...]

9. Restricting Device Use -164- Temp orar ily Disab lingU se Res trictions Userestrictionscanbetemporarily disabled. Memo The use restr ictions set f or the PIN for prin tingjo bsfromaPCa realsodi sabled . 1  Disabletheuserestrictionsin[Details Screen]>[Manage]>?[...]

10.  Mana ging  A v ailab le  Us ag e Whatcanbedonewithav ailableusage ............... 166 SettingtheA vailableUsage ............................... 166 ChangingthePriorityLevelofUserGroup ........ 167 CreatingF eeChargeDefinitions ......................... 168 SettingF eeDefiniti[...]

-166- 10. Managing Av ailable Usage Set tingt he Available Usage Setav ailableusageforusersanduser groups registered to sPSV . Printing is prohibited when the total usage ofasetuserorusergroupexceedsthe av ailableusage. Memo When set ting available usage for us er grou ps,thesa[...]

10. Managing Av ailable Usage [Staple] Whentheoptionalfinisherisinstalled,checkthis tosetthenumberoftimesthatthestaplercanbe used. [Include the total usage of the assigned user group.] Checkthistomanageuserestrictionsaccording totheav ailableusage. [ResetUsage[...]

10. Managing Av ailable Usage 2 Click[Changethepriorityofau sergroup]. 3  Selectausergroupfrom[UserGroup Name]andclick or tochangethe order . 4 Click[Apply]. Note The priority order settings ar e applied to all users that belong to the user group. -168- Creatin gFeeCha[...]

10. Managing Av ailable Usage -169- [Toner use amount] Settoincludethetoneruseamountinthefees. (1) Ifincludingthetoneruseamountinthe fee,check[Includeinthebillingamount thequantityoftonerusageofthejob information.]andsetthecostper[...]

10. Managing Av ailable Usage -170- (3)Ifautomaticallycalculatingfees,enter thecolortonerpriceinthe[Color Price]field,themonotonerpricein the[MonoPrice]field,thewhitetoner priceinthe[WhitePrice]fieldandthe cleartonerpriceinthe?[...]

10. Managing Av ailable Usage -171- (2) Ifacquiringdeviceinformationfor automaticcalculationoffees,selectthe devicetobeusedforautomaticcalculation from[AutoCalculationDevice],enterthe colordrumpriceinthe[ColorPrice]field, themonodrum(or[...]

10. Managing Av ailable Usage -172- [Media Type] Costscanbesetfor1pageofeachpapertype. Feescanalsobeappliedjusttospecificpaper types. T osetfeesperpageforeachpapertype,check [Includeinthebillingamountthepapertypeof thejobinf[...]

10. Managing Av ailable Usage -173- Note •  Dependingonthedevice,thismaynot be displayed. •  Fordetailsonthedevice’sfactoryset administratorpassword,seetheUser's Manual of the device. 6 Click[OK]intheconfirmationwindow . Changing Fe e Char ge?[...]

10. Managing Av ailable Usage -174- Deleting Fee Charge  Definitions 1  Deletethesettingsfrom[DetailsScreen] >[Manage]>[BillingAmountSettings]. 2  Selectthedefinitiontobedeletedfrom [Fees]andclick[Deletion]. 3 Click[OK]intheconfirmationwindow . [...]

10. Managing Av ailable Usage -175- SendingPrintPr ohibited/ Per mitt ed b y Mail When[Ifav ailableamountisexceeded] ischecked,usersarenotifiedbyemail whentheav ailableusageisexceededand printingcannotbeexecuted. Also,usersarenotifiedbyemailwhen us[...]

10. Managing Av ailable Usage -176- [If available amount is exceeded] Whenthisischecked,usersarenotifiedby emailwhentheusagelimitvalueisex ceeded. [When you reset the usage] Whenthisischecked,usersarenotifiedby emailwhenthevalidperiodrunsoutorthe u[...]

1 1.  Checking the  De vic e  S t atus ,  Consumable Lif e or Pr inting St atus CheckingtheDeviceUsageStatus ...................... 178 CheckingtheConsumableLife ........................... 179 CheckingthePrintingStatus .............................. 181 CheckingDeviceStatuses ..................[...]

-178- 11. Checking the Device Status, Consumable Life or Printing Status 11.  Checking theD evice S tatus, Consumable Life or Printing Status Checkthedeviceusagestatus,theusagequantityofmaintenanceitemsandtheremaining lifeofconsumables. Checking theDev iceUsage  Sta[...]

11. Checking the Device Status, Consumable Life or Printing Status -179- [HTML] OutputsareportinanHTMLfile. [EXCEL97-2003book] OutputsareportinanXLSfile(extension“.xls”). [CSV] OutputsareportinaCSVfile(extension“.csv”). [XML] OutputsareportinanXML?[...]

11. Checking the Device Status, Consumable Life or Printing Status -180- 5  Checktheitemstobeconfirmedin [ConsumableLifeT ype]. Note Ifasettingdoesnotexiston thedevice, the corre sponding field is lef t blank in the report. [Toner Cartridge.] Displaysinformationonthetoner[...]

11. Checking the Device Status, Consumable Life or Printing Status -181- [XML] OutputsareportinanXMLfile(extension “.xml”). [TEXT] OutputsareportinaTXTfile(extension“.txt”). 11 Click[View]tochecktheresults. Checking the Printing Status Areportiscreatedaccording[...]

11. Checking the Device Status, Consumable Life or Printing Status -182- 5  Selectthecountertobecheckedfrom [CounterSelection]. [Print Page Counter] Displaystheprintedpagecountsfor[Color], [Mono],[SpotColor1]and[SpotColor2],and the total printed pages. [A4/LetterCon[...]

11. Checking the Device Status, Consumable Life or Printing Status -183- 9  Selecttheformatinwhichtooutputthe results. [HTML] OutputsareportinanHTMLfile. [EXCEL97-2003book] OutputsareportinanXLSfile(extension“.xls”). [CSV] OutputsareportinaCSVfile[...]

11. Checking the Device Status, Consumable Life or Printing Status -184- 5  Checktheitemstobeconfirmedin[Device Status]. [Complete] Detectserrorsandwarningsinallcategories. [Cover Open] Detectserrorsandwarningssuchasopencov ers andmissingtrays(cassettes). [Receive D[...]

11. Checking the Device Status, Consumable Life or Printing Status -185- Note •  Ifnostartdateisinput,thedata duration starts from the earliest collected data. •  Ifnoenddateisinput,thedataduration continues to the last collected data. 7  Selecttheformatinwhich?[...]

11. Checking the Device Status, Consumable Life or Printing Status -186- [Time specified] Setthespecificupdatetime.Click[Specify Time]andaddthetime.Afteradding,click [OK]. [Acquire Status] Specifytheinterv alatwhichtoacquirestatus information. [Specify Time] Updatedfor[...]

12.  Mana ging  J ob  L o gs WhatCanBeDonewithJobLogs ....................... 188 ConfiguringtheJobLogAcquisitionSettings ........ 188 ProvidingTimeNotificationsforDevices .............. 190 DisplayingJobLogs .......................................... 190 DisplayingJobLogs ..........[...]

-188- 12. Managing Job Logs 12.ManagingJobLogs Thissectionexplainssettingsforacquiringjoblogs,andoperationssuchasdispla ying, deletingorsummarizingjoblogs. What Can Be Done with Job Logs InsPSV ,variousinformationaboutprintjobssuchaswho ,when,andwh[...]

12. Managing Job Logs -189- [Record Job Log to Device] Thedevicestartsrecordingthelogwhenthisis checkedandthechangeisapplied.Thedevice stopsrecordingthelogwhenthecheckis removedandthechangeisapplied. Memo •  IfthedeviceserverIDis?[...]

12. Managing Job Logs -190- Providing Time Notific ations f or De vices sPSVneedstoprovidetimenotificationsto devicesthatdonothaveaninternalclock anddevicesforwhichSNTPisnotset. TimingatwhichsPSVprovidestime notificationstodevices: • Everyhour[...]

12. Managing Job Logs -191- Displaying All Job L og It ems (Detail Displa y) 1  Configurethesettingsfrom[Details Screen]>[R eport]>[DisplayReport]> [JobInformation]. 2  Selectthedeviceforwhichtodisplaythe joblogin[Device].  Ifacquiringthejobl[...]

12. Managing Job Logs -192- 4  Select[Complete]from[Detail]andclick [View]. Changing Job Items To Be Displaye d 1  Configurethesettingsfrom[Details Screen]>[R eport]>[DisplayReport]> [JobInformation]. 2  Select[Custom]from[Detail]andclick [SelectCo[...]

12. Managing Job Logs -193- Outputting Job Logs as a CS V File Theacquiredjoblogcanbeoutputasa CSVformatfile,andusedincommercially av ailablespreadsheetsoftware. 1  Configurethesettingsfrom[Details Screen]>[R eport]>[DisplayReport]> [Job?[...]

12. Managing Job Logs -194- 5  Specifythedurationforwhichtooutput thejoblogfrom[DataRange]. 6 Select[CSV]from[FileT ype]. Memo Inadditio nto CSVfiles,joblogscanbe outputt ofile formatssuch asHTMLor  Microsof tExcel97-2003 bookf il[...]

12. Managing Job Logs Operations When the Log Is Full Theprocesseswhenthedevicelogbuffer isfullbeforethelogisacquiredbysPSV canbeset. 1  Setthelogfulloperationin[Function Details]>[Manage]>[Device ManagementSettings]>[Device Settings[...]

12. Managing Job Logs [No Logging] Printjobsreceivedbythedeviceafterthelog isfullareexecutedbutnotrecordedtothelog. [Delete Old Log] Printjobsreceivedbythedeviceafterthelog isfullareexecutedandrecordedtothelog, overwritingtheoldesten[...]

12. Managing Job Logs -197- 2  Selectthedeviceforwhichtodisplaythe totalsin[Device].  Ifacquiringthejoblogbeforeajob,check thatthepowerofthedeviceforwhichto displaythejoblogisturnedonandcheck [Acquirethedevicestatus[...]

12. Managing Job Logs -198- 2  Select[Custom]from[Detail]andclick [SelectColumn]. 3  In[ColumnSettingsforJobT otals],click to ope n the fil e tree. 4 Changethejoblogitemstobe summarized. (1) Itemstobedisplayed: Selecttheitemstodisplayfrom[Dis[...]

12. Managing Job Logs -199- 5  Specifythedurationforwhichtooutput thejoblogfrom[DataRange]. 6 Select[CSV]from[FileT ype]. Memo Inadditio nto CSVfiles,joblogscanbe outputt ofile formatssuch asHTMLor  Microsof tExcel97-2003 bookf il[...]

12. Managing Job Logs -200- 4 Click[Apply]. Sending Job L ogs by Email Acquiredjoblogscanbeautomatically outputtoCSVfiles,andtheoutputfile canbesentasanemailattachmentevery month to the administrator . Note Thesend mailserver, sender'semail addressa[...]

12. Managing Job Logs -201- Changing the Closing Da te Thedeadlinedateonwhichthejoblogis collectedcanbeset. 1  Setin[DetailsScreen]>[Option]> [EnvironmentSettings]>[Othersetup]. 2 Specifythedatetosetastheclosingdate.  Thelogconten[...]

13.  Env ir onm en t  S e t t in gs ChangingtheDatabaseDestination .................... 203 ChangingtheW ebServiceSettings .................... 204 SettingtheOutgoingMailFunction ..................... 206 SettingtheOutgoingMailFunction ................. 206 ConfiguringtheSettingsforNoti[...]

-203- 13. Environment Settings 13. Environment Settings Changing the Dat abase Destination Thedatabasetowhichdataissavedcan bechanged. Note •  Database settings can on ly be configured from computer s on which sPSV is inst alled. •  Log in as a sPSV administrator to configure the settings. 1  C[...]

13. Environment Settings -204- [SQLSer verAut hentication]  Authenticatedconnectionwillbemadeusing theuserpermissionforuserauthentication registered in the database. [Password] Specifytheuserauthenticationpasswordfor SQLServer .Thisdoesnotneedtobeentered[...]

13. Environment Settings -205- [Port Number] Specifythe port number used by IIS. (default:50081,range:1-65535) [Web Site] SpecifyawebsiteregisteredtoIIStobeusedby sPSV . 3 Click[Apply]. 4  Click[OK]intheconfirmationwindowto restart sPSV andchangetheweb?[...]

13. Environment Settings -206- [Port Number]  Theportnumberusedincommunication withtheSMTPserver .Thisisusually[25]. (Range:1to65535hours) [Authentication Methods]  Selecttheauthenticationmethodused whenconnectingtotheSMTPserver . [None]  Authenticati[...]

-207- 13. Environment Settings Configuring the Settings for Notification Email 1  Configurethesettingsfrom[DetailsScreen]>[R eport]>[NotificationSettings]> [NotificationE-mailSettings]. 2 Clickanotificationtypetomovetothecommenteditingwindow . Item Description[...]

-208- 13. Environment Settings Item Description [ResetDateNotification] Emailsenttousers/usergroupsindicatedinthesettingsfor advancenotificationsoftheendofthev alidperiod. Memo [Title]and[Header]are displayedinEnglishineach emailnotification template,[...]

13. Environment Settings -209- Sending Database Error Notific ation Email Ifadditionstothelogdatabasefail,an emailthatcontainstheerrordetailscanbe sentonceadaytotheadministr ator . Note Thesend mailserver, sender'semail addressand administrator&apos[...]

13. Environment Settings -210- Auto Statu s Refresh Service It is possible to regularly monitor deviceinformationanduser/usergroup informationforregistereddevicesand update the information if there are any changes.Monitoringofautostatusrefresh isenabledbydefault,butthemonitorin[...]

13. Environment Settings -211- 4  Click in[CommunicationTimeout,Retry Settings]toop enth eset tin gswi ndo w . 5  Configurethe[CommunicationTimeout, RetrySettings]. [smart PrintSuperVision Webpage] Configurethesettingsforcasesinwhichthere are no operations in smart [...]

14. O ther  Funct ions ReceivingEmailNotificationsofJobR esults ......... 213 LimitingtheSizeandNumberofAttachments ...... 214 DeletingR egisteredDevices .............................. 214 IftheDeviceConnectionDestinationor IPAddressHasBeenChanged ...........................[...]

-213- 14. Other Functions 14.OtherFunctions Receiving E mail Notif ications of Job R esults Y oucanreceiveemailnotificationsofjob logacquisitionstatuses,acquisitionof statuses,etc. ,jobresultsforprocesses suchascheckingtheIPaddressofdevices, and user login his[...]

-214- 14. Other Functions Deleting R egistere d Devices T oremoveadevicefrommanagementb y sPSVbecausethedeviceistobemoved orscrapped,deletethedevicefromthe serversoftwarebeforemo vingorscrapping it. Note Acquisiti onof joblogsneedstobestop[...]

14. Other Functions -215- If the De vice Connection Destination or IP A ddress HasBe enChanged IfthedeviceconnectiondestinationorIP addresshasbeenchanged,changethe devicesettings. 1  Changethedevicesettingsin[Function Details]>[Manage]>[Device Management[...]

14. Other Functions -216- Automatically Rec onnecting When the Device IP Address Is Changed WhenthedeviceIPaddressischanged, thenewIPaddresscanbeautomatically connected,andthelogcanstillbe acquired.Thisiseffectivewhenthe IPaddressisdynamicallyassigned[...]

14. Other Functions -217- Memo Perform the following steps to change the range in which to search for devices whose IP address has changed. 1  Changetherangeinwhichtosearchfor deviceswhoseIPaddresshaschanged from[DetailsScreen]>[Manage]> [RegisterDevice]>[Specif [...]

14. Other Functions -218- 6 Click[A ppl y]. Whenthe“Enteranadministrator passwordforthedevice”windowis displayed,entertheadministr ator passwordforthedeviceandclick[OK]. Note •  Dependingonthedevice,thismaynot be displayed. •  Fordeta[...]

14. Other Functions -219- Checking the Serv er ID 1  ChecktheserverIDfrom[DetailsScreen] >[Help]>[V ersionInfo]. 2 ChecktheserverID . Regist ering the Installation Posi tion of Devic es Belonging to a ManagementGroup Iconsfordevicesbelongingtoa managementgroupcan[...]

14. Other Functions -220- 6 Click[ManagementGroupList]in[Map]. 7  Clickthemapicon( ) of the management group to be arranged on a map. 8  Selectadevicetobearrangedfrom [AssignedDevice]. 9  Movethecursortotheinstallationposition ofthedeviceonthemap?[...]

15.  Unin s t alling  t h e  S o f t w ar e Uninstalling sPSV ............................................. 222 DeletingthePrintJobAccountingClientSoftware (Windows) ...................................................... 223 DeletingthePrintJobAccountingClientSoftware ( MacOSX ) .............[...]

- 222 - 15. Uninstalling the Software 15.UninstallingtheSoftware Uninst alling sPS V IfuninstallingsPSV ,makesuretodeleteall registereddevicesbeforeuninstallingsPSV . 1  DeletedevicesregisteredtosPSV accordingto“DeletingR egisteredDevices” (P .214). 2 ExitsPS[...]

15. Uninstalling the Software -223- Deleting the Print Job Acc ounting Client Sof tware (Windows) 1  Quittheprintjobaccountingclient software if it is running. 2  Select[Start]>[AllPrograms]>[Oki Data]>[PrintJobAccountingClient]> [UninstallPrintJobAccountin[...]

16 .  Tr oubleshoo ting[...]

-225- 16. T roubleshooting 16.Troubleshooting ThischapterexplainssomeoftheproblemsthatcouldpossiblyoccurwhenusingsPSV ,and provideshintstotheirsolutions. Item Details Thedeviceisnotfound whensearchingfor devicesusing[R egister Device]. -Checktha[...]

-226- 16. T roubleshooting Item Details Whenprinting,theprint jobisautomatically cancelledandcannotbe executed. - CheckwhethertheuserIDusedtoprintissetto“Printing Prohibited”or“ColorPrintingProhibited” . - Checkwhetherthelimitvalue[...]

-227- 16. T roubleshooting Item Details Cannotinitializetheflash memoryfromthedevice controlpanel.Also,the harddiskorSDmemory cardcannotbeinitialized fordevicesequippedwith an internal hard disk or SDmemorycard. Inthisstate,theflashmemory ,built[...]

-228- 16. T roubleshooting Item Details (4) EntertheuseraccountandpasswordusedbythesPSVServicefor logginginandclick[OK].Whenenteringtheuseraccount,specifyauser accountthatenablesthefollowing: -LoggingintoMicrosoftSQLServerwithWind[...]

17 .  Fr equentl y  A sk e d Que s tions  (F A Q )[...]

-230- 17. Frequently Asked Questions (F AQ) 17.FrequentlyAskedQuestions(FAQ) ThissectionprovidestheanswerstofrequentlyaskedquestionsaboutsPSV . Q A Howtoconfigurethe settings in sPSV when a user hasbeenaddedtoanActive Directoryusergroup? Follow the steps below . (1)[...]

-231- 17. Frequently Asked Questions (F AQ) Q A Whentryingtoprintcolor datainmonochrome,itdid notprint,eventhoughthe userestrictionissetto[Print InMono]. Ifmultipleconditionsaresetforuserestrictions,the strongerrestrictionisapplied. Example:?[...]

18. T erms[...]

-233- 18. T erms 18.Terms Active Directory AdirectoryservicedevelopedbyMicrosoft andincludedinWindows. CN (Common Name) AnattributeusedforLDAPservices, denoting a person's name. DC (Domain Component) AnattributeusedforLDAPservices, denoting a domain name element. LDAP ( Li[...]

-234- 18. T erms Unicastformat Aformofone-on-onedatacommunication using a single address.[...]

1 9. R esou r ces ListofA vailableFunctions ................................. 236 InformationThatCanBeAcquiredasaJobLog .... 238 ItemsThatCanBeAggregated .......................... 243 BasicProceduresinWindows ............................. 247[...]

-236- 19. Resources 19.Resources List of A vailableFunctions ThefollowingfunctionsinsmartPrintSuperVisionareav ailableforthosewithuserauthority . ●:Av ailable-:Unav ailable Large categories Medium categories Smallcategories User authority Level1 Level2 Level3?[...]

-237- 19. Resources ●:Av ailable-:Unav ailable Large categories Medium categories Smallcategories User authority Level1 Level2 Level3 Guest user Standard user Administrator Reports Notification Settings Notification ofDevice Information ViewingLists - - ● Adding/Modifying/ Deleting - - ?[...]

-238- 19. Resources Information That Can Be Acquired as a Job Log Informationthatcanbeacquiredasajoblogisasshownbelow .()denotesthename displayedintheCSVfile(compatiblewithprintjobaccounting). Note The items that can be aggregated differ depending on [...]

-239- 19. Resources Item Details Status (Status) Thejobprocessingresult - Completed:Jobcompletednormally . - Canceled:Jobcancelledbyuseroper ation.(Forprinting,when one or more sheets are printed) - Aborted:Jobcancelledforareasonotherthanuseroper ation. - Abno[...]

-240- 19. Resources Item Details SpotColor1 *2*3 (White/Clear) Numberofpagesprintedinaspotcolor ,suchaswhite,clear ,or monochrome.Whenoneprintjobisdisplayedo veranumberof lines,thenumberofpagesisdisplayedoneachline. Spot Color 2 *2*3[...]

-241- 19. Resources Item Details ProcessingOff -lineTime (ProcessingOff -line Time) Thetimeduringwhichdeviceprocessingstoppedduetoanerror , suchasapaperjamduringprocessing,papersizeerror ,orno paper ,ortheamountoftime(seconds)thedevicei[...]

-242- 19. Resources Item Details Function Displaysthenameofthefunctionprocessedbythedevice. Service (Service) Displaysthenameoftheserviceprocessedbythedevice. ScanP ageSize (ScanP ageSize) Sizeofthescanneddocument Destination WhentheserviceisF axor[...]

-243- 19. Resources Items That Can Be Aggregated Items that are displayed for aggregation are as shown below . ( ) denotes the name displayedintheCSVfile(compatiblewithprintjobaccounting). Note The items that can be aggregated differ depending on the device model or whether options are used. Item Details Device(P[...]

-244- 19. Resources Item Details AbnormalCompleted Thisisthetotalnumberofjobsthatcompletedabnormally . LogBufferFull (LogBufferFull) Thisisthetotalnumberofjobscancelledbecausethedevicelogis full. AccessControl(Access Control) Thisisthetotalnu[...]

-245- 19. Resources Item Details Mono Printing - Host Name (Mono Printing - Host Name) Thisisthetotalnumberofjobsprintedinmonochromeduetouse restrictions(ProhibitColorPrinting)forahostname. A4 A5 A6 : Thisisthetotalprintnumberforeachpapersize. Simplex This?[...]

-246- 19. Resources Item Details T ray5(T r ay5) Thisisthetotalnumberofsheetssuppliedfromtray5. Multi-Purpose T ray (Multi-Purpose T ray) This is the total number of sheets supplied from the multi-purpose tra y/manual feeding tray . Multi-Purpose Feeder (Multi-Purpose Feeder) This is the total number of sheets[...]

-247- 19. Resources Basic Pr ocedures in Windows ThissectionexplainsproceduresfordisplayingthePrinterPropertieswindowforOSother thanWindows7,theOSthatwasusedasanexampleinthismanual. Memo TheproceduresforWindowsServer2008R2arethesameas?[...]

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-249- Index Index A AcquirePrintLog .................................... 57 ActiveDirectory LinkedManagement ...........................  136 AddUser ............................................... 57 Authenticationserver ............................... 25 AutoStatusR efreshService .........................[...]

-250- Index O [Option]T ab .......................................... 79 Outputcost .......................................... 166 OutputtingtheaggregationresultsasaCSV file ............................................... 198 P [Pages] ................................................ 169 [Pages] ..............[...]