Oki ii manual

Internet Fax and Network Print/Network Scanner Kit User’s Guide[...]

ii Internet Fax and Network Print/Network Scanner Every effort has been made to en sure that the inform ation in this document is complete, accurate, and up-to-date. The manu facturer assumes no responsibilit y for the results of errors beyond its control. The manufacturer als o cannot guarantee that changes in s oftware and equipment made by other[...]

iii T ab le of contents Table of contents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii Intr oduc tion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Supported syst ems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Supported pro[...]

iv Internet Fax and Network Print/Network Scanner Network Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Printing documents. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Procedure for s upported op erating systems . . . . . . . . . . . . . . . . . . . . 31 NetWare . . . . [...]

Introduction 1 Intr oduction This user’s guide describes how to install and conf igure the Internet Fax and network prin ter/scanner kit into a f ax machine. After instal ling this kit, the following fun ctions are available for use: • Print through a local area network (LAN). • Send and recei v e Intern et fax me ssages. • Network s canner[...]

2 Internet Fax and Network Print/Network Scanner Suppor t ed protocols Support ed network print pro t ocols are as follo ws: •T C P / I P • IPX/SPX •N e t B E U I Support ed Intern et fax proto cols are as fo llows: •T C P / I P •S M T P •P O P 3 •D N S Supported management protocols ar e as follows: •S N M P •M I B[...]

Internet Fax 3 Internet F ax Internet fax settings General Before us ing Internet Fax, cons ult with the netw ork administrator about correct netwo rk settings. There are two types of setting values fo r Internet Fax, which ar e as fol- low s: • Data stored on the fax mach ine. • Data recorded o n the network card. To print ou t a list of the s[...]

4 Internet Fax and Network Print/Network Scanner Settings Internet Fax settings can be viewed by selecti ng MENU, then 11:SETUP and then 7:LAN OPTIONS. When 7:LAN OPTIONS is selected, t he display shows user func tions 80 to 93. User functions 80 to 82 are for network printing. Details of these settings are given in Netwo rk Printing. User function[...]

Internet Fax 5 User functions 83:POP INTERVAL - Intervals when the fax machine polls the server for any incoming e-mail (POP reception). 0 to 60 minutes, adjustable by the minute. If set to 0, no automatic polling is carried out. 84:DELETE POP MSG - Whether or n ot to delete received e -mail from the mail server. The settings are: OFF: Do not delet[...]

6 Internet Fax and Network Print/Network Scanner Note 1: If a setting other t han TYPE2 has been select ed, e-mail remains on the server. Make sure e-mail is deleted from the server man- ually, e.g ., from anot her PC. Note 2: This fax machine keeps a log of u p to 50 communication s, which is used to p revent any e-mail messages that have already [...]

Internet Fax 7 87:HEADER PRINT - E-mail header print setting. OFF: Do not print header TYPE1: Prin t SUBJECT/FR OM/TO TYPE2: Print all header information This setting is only vali d when the TEXT Print setting is ON. 88:CODING MOD E - Coding mode for TIFF file images sent by I nternet Fax. Select from MH/MR/MMR. Pl ease note that other manufactur e[...]

8 Internet Fax and Network Print/Network Scanner or mail client. If the recipient is the same Internet Fax machine, notifica- tion in the following RFC compliant format will b e transmitted. Note 1: This settin g determines whet her or not an MDN request will be sent with transmission. When this fax machine receives e-mail accompanied with a n MDN [...]

Internet Fax 9 20 or numer ic key 0. The symbols a vailable are ! # & ' ( ) * + , - . / : ; = ? · @ ” _ % ~ . The "~" (til de) symbol w il l app ear on the LC D as "-1". Both upp er and low er case letters can be used. To switch between cases, press one-touch key 31 (CAPS key). • 1:IP ADDRESS - Sets the IP address.[...]

10 Internet Fax and Network Print/Network Scanner • 11:F AX Email Address - Enter th e email address defined on this machine. Maximum leng th: 64 characters. • 12:DSN (Deli very Status Notif icati on) - If a m ail server that has a DSN function recei ves a message, it will send a deli very conf irmation to the sender of the message. If the mail[...]

Internet Fax 11 • SNMP - See the manua l for the netw ork card. • Internet Fax - The settings explained abov e can be entered her e in addition to the follo wing items, which are accessible only through the web: (a) SMTP Transmit: Whether or no t to enable SMTP t ransmission protoco l. For normal operati ons, this settin g should be left at ENA[...]

12 Internet Fax and Network Print/Network Scanner tion about these settings, but, like web access, there are some differences from the network card that does no t support Internet Fax. The following section explains the tabs within Admin Manager. When Adm in M anage r is s tart ed, it fir st sho ws a list of ne twor k car ds co n- nected to printer[...]

Internet Fax 13 Internet fax tr ansmission Registering addresses E-mail addresses up to 64 characters long can be assigned to one-touch keys 01 to 40. It is al so possible t o make up a group of email addr esses and assign t o one-touch di al numbers, but on e-touch dial numbers for both email addresses and teleph one numbers cannot be assign ed to[...]

14 Internet Fax and Network Print/Network Scanner Inter net fax transmissio n flow 12:00 FAX MEMORY FREE 100% 07/01/00 12:00 FAX SELECT LOCATION(S) OR PRESS COPY Admin@network.com PRESS START TO DIAL SCANNING PAGE 001 MEMORY FREE 99% CONNECTING Load a documen t Press One-Touch k ey Press STA RT key or ti me out Connec ting POP3 server[...]

Internet Fax 15 Inter net fax transmiss ion flow - s pecifyi ng reci pients Admin@network.com SENDING RESULT = OK MENU 5 RELAY INITIATE TX 6 >INTERNET FAX 7 POLLING TX/RX INTERNET FAX 1 >INTERNET TX 2 INTERNET RX INTERNET TX SELECT LOCATION(S) Use One-Touch keys and numeric keys to enter full e-mail address.[...]

16 Internet Fax and Network Print/Network Scanner CAPS OFF sales@.network.com SEARCH SPEED DIAL ENTER 1’ST CHAR. OR ENTER SPEED NO. [ ] Admin@network.com PRESS START TO DIAL INTERNET TX SCANNING PAGE 0001 MEMORY FREE 99% BROADCAST ENTRY:*** SELECT LOCATION(S) PRESS START TO DIAL ENTER TO CONFIRM Press SPEED DIAL key and enter e-mail add ress assi[...]

Internet Fax 17 Tiff im ages InternetFAX converts scanned documents into a si ngle TIFF-format fi le and sends it by e-mail. Th is machine can transmit at a resolution o f 200 x 100 dpi in STD mode, 200 x 200 dpi in FI N E mode, 30 0 x 300 dpi or 600 x 600 dpi in EX-F INE and 200 x 200 dp i in PHOTO mode. The images are compressed using one of the [...]

18 Internet Fax and Network Print/Network Scanner Internet fax reception This fax machine automatically connects to the s erver to receive mail according to the POP INTERVAL TIME setting. If there is mail on the server, reception will start auto matically. If there is more than one mail message, it will receive all the messages and print th em out.[...]

Internet Fax 19 INTERNET FAX 1 INTERNET TX 2 >INTERNET RX INTERNET RX PRESS START TO RX CONNECTING admin@network.com RECEIVING RESULT OK[...]

20 Internet Fax and Network Print/Network Scanner Receiving Tiff file This fax machine receives mail messages with Tiff format attachmen ts in the mail server and prints out the attached files. This fax machine can print out Tiff files i n the Simple Mode defi ned in ITU-T T.37. It can also receive files at the 300 x 300 dpi, 6 00 x 600 dpi or 200 [...]

Internet Fax 21 To print out the information in t he mail header, set TEXT PRINT to ON. This fax machine can print only plain format text that has not been encoded by Base6 4 etc. If e-mail messages or text-file attachments have been encode d, printout s may be garb l ed. Gatewa y services F ax to e-mail This fax machine can forward inco ming fax m[...]

22 Internet Fax and Network Print/Network Scanner[...]

Internet Fax 23 E-mail to fax Images received by e-mail can be f o rwarded by Intern et F ax to any G3/ G4 fax machine. Intern et Fax carries out this operation using SMTP reception. However, this function is not suppo rted by a POP server . When forwarding an e-mail message to a fax telepho ne number throu gh Internet Fax, the e-mail ad dress must[...]

24 Internet Fax and Network Print/Network Scanner[...]

Internet Fax 25 3. The DNS server replies to the mail server with the IP address of fa x.abc.com. 4. The mail serv er forwards the message onto the Internet Fax . 5. The Internet Fax then forward s the message onto a G3/G4 fax machine with the telephone number of 123. Netw ork scanner This fax machine can be u sed as a network scanner . Scanning is[...]

26 Internet Fax and Network Print/Network Scanner E931: E-mail cannot be received (invalid TIFF) E932: E-mail cannot be received (other than invalid T IFF) E940: Memory full E942: Command time- out E950: Server commun ication error E980: Abort ed Note: For service co des E001 and E002, the number o f pages i n the report will be left bla nk. The fo[...]

Internet Fax 27 F040: P OP protocol DELE command error F050: PO P prot ocol T OP comm and e rror F900: Network card I/F error F910: TCP/IP or SMTP /POP not s upported or allowed by network card F920: Network card not ready; tran smission request re ceived while network card is initiali sing (redial) F931: E- mail cannot be received ( invalid TIFF) [...]

28 Internet Fax and Network Print/Network Scanner MDN (or DSN) has been t urned ON, bu t no conf i rmati on has been returned. • MDN: If the receiv ing Internet Fax/e-mail client is not capable of recei ving MDN, there may not b e a receipt. • DSN: If the recei ving server does not suppo rt DSN, there may not an y confir mation receiv ed. • B[...]

Internet Fax 29 The LCD shows message OPTION BOARD ERROR. • A netw ork card I/F error has occurred - tu rn the power of f and on again to reco ver . A communication error o ccurs during reception , and a report is printed out. • The recei ved f ile is not of a format sup ported b y this machine. The same mail is printed up re peatedly. • Is 8[...]

30 Internet Fax and Network Print/Network Scanner The Internet Fax refu ses to receive data. • Are characters u sed other than numbers, +, #, *, P or - in the tele- phone numb er? • Is the teleph one number enter ed longer than 40 dig its, the Internet Fax will not recei ve the transmission . • Is the recipient's domain name registered o[...]

Network Printing 31 Netw ork Printing Printi ng documents To print docume nts on this fax m achine via the LAN, the app ropriate soft- ware needs to be installed from the supplied CD-ROM and make th e cor- rect settings for the environment. Note: When print ing on tr ansparen cies, set the Media Type t o Light, use the manua l feed method and set t[...]

32 Internet Fax and Network Print/Network Scanner Window s NT4.0/2 000 Recommended proced ure: 1. Install printer dri ver . 2. Install network card utility . 3. Confi gure netw ork card. When prin ting from Win dows NT4.0/2000 pl ease use LPR (Mi crosoft TCP/IP Pr inting) i ncluded in Win dows NT4.0/ 2000 Add th e LPR port as the driver output port[...]

Network Printing 33 3. Conf igure network card. When pri nting fr om Window s 3.1, a NetWare S erver is required as Win- dows 3. 1 is not a network operatin g system. Printin g via LPR from Wi n- dows 3.1 conn ected to the net work with other commercial TCP/IP protocols , is not assured. Other operating systems Other operat ing syst ems, such as M [...]

34 Internet Fax and Network Print/Network Scanner • 81:P APER S IZE CHECK (ON, OFF) - W ith this con fig uration ON , an alarm will be display ed at the LCD w hen the paper s ize specified from the PC and that of th e tray specif ied by f ax machine are dif fer- ent. If this alarm is displayed, set the correct pap er size in the speci- fied tray [...]

Network Printing 35 T r oublesh ooting Option boar d error When OPTION BOAR D ERROR is displayed on the fax machine LCD, an error may have been caused at the interface with the network card . In this case, turn off the fax mac hine, check that the ne twork card is correctly installed and power up ag ain. LAN data error When LAN DATA ERROR is displa[...]

36 Internet Fax and Network Print/Network Scanner[...]

Appendix A - Operating Instructions 37 Appendix A - Operating Instructi ons General cond itions To use Internet Fax, a networ k card must be installed in this machine and connected to a LAN. Th e network card f or this machine can b e connected to a 10BaseT or 10/ 100baseTX LAN . Also, to make a LAN connection, an IP Address, Subnet Mask and Defaul[...]

38 Internet Fax and Network Print/Network Scanner • HOST N A ME - Enter the host name of this machine. If the host name is not kno wn, enter the e-m ail address of this machine in stead. • E-mail Address - Enter the e-mail address assign ed to this machine. Transmission can be carried ou t when the above settings have been con- figured. To send[...]

Appendix A - Operating Instructions 39 Accessing different settings To access different s ettings on this fax mach ine, refer to the table b elow Setting item Operation IP Address MENU+ 9+3+1 Subnet Mask MENU+9+ 3+2 Default Ga tew ay MENU+9+3+3 SMTP Server Nam e/Address MENU+ 9+3+4 POP Server Name/A ddress MENU+ 9+3+5 POP User ID MENU+9+3+ 6 POP Pa[...]

40 Internet Fax and Network Print/Network Scanner[...]

Appendix B - Mail Server Settings 41 Appendix B - M ail Ser ver Settings To use the g ateway service of e-m ail to Internet F ax to G3/G4 fa x machine, the mail s erver and the DNS server mus t be configur ed to for- ward e-mai l to the I nternet Fax. This document gives some examples of settings for forwarding mail to the I nternet Fax. The settin[...]

42 Internet Fax and Network Print/Network Scanner Address (A) record : mail.abc.com. IN A 192.168.1. 100 dns.abc.com. IN A 192.168.1. 101 user.abc.com. IN A 192.168.1. 50 fax.abc.com . IN A 192.168.1. 105 Also, add a PTR record of the fax machine to the reverse zone file. Pointer (PTR ) record: 100.1.168 .192.in-addr. arpa.IN PTR mail.ab c.com. 101[...]