Olivetti 490 manual

INSTRUCTIONS Ink Jet Fax Fax-Lab 450 Jet-Lab 490[...]

PUBLISHED BY: Olivetti I- Jet S.p.A. Località Le Vieux 11020 ARNAD (Italy) Editors: Olivetti Tecnost, S.p.A. Via Jervis, 77 - 10015 IVREA (Italy) Copyright © 2004, Olivetti All rights reserved The manufacturer reserves the right to make any changes to the machine described in this manual, at any time, and without prior warning. This machine has b[...]

Q UICK GUIDE This chapter contains a simplified description of the installation, transmission, reception and copying procedures. For more detailed instructions, see the relevant sections. I NST ALLA TION For further details, see the " Operations essential for correct operation " chapter . + Connect the fax machine to the telephone line Co[...]

T RANSMISSION For further details, see " T o send a document " in the " Basic transmission and reception operations " chapter . Place the document on the document tray . The side to be sent must be face up . Prepare the document support Dial the correspondent's number . + + R ECEPTION For further details, see " T o rec[...]

i T ABLE OF CONTENTS INTRODUCTION 1 CONSUL TING THE MANUAL ....................................................... 1 ENVIRONMENT A L RECYCLING ................................................... 1 OPERA TING PRECAUTIONS ....................................................... 1 INST ALLA TION PRECAUTIONS .............................................[...]

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1 I NTRODUCTION C ONSUL TING THE MANUAL This manual describes two models of fax machine: the base model and the multifunctional model which can be connected to a PC and use a colour print head . In the description that follows, when- ever a distinction is to be made between models, the following indica- tions will be given: " base model "[...]

2 O PERA TIONS ESSENTIAL FOR CORRECT OPERA TION T O CONNECT IT TO THE TELEPHONE LINE As the connection to the telephone line of the fax machine, ex- ternal answering machine, emergency telephone or other de- vices is regulated by national standards that vary from one country to another , the diagrams that follow should there- fore be taken simply a[...]

3 C O THER DEVICES A B D B C C A B C A B D B C D B C D C ASE 2 CONNECTION C ORD F AX E MERGENCY TELEPHONE OR EXTERNAL ANSWERING MACHINE Connection sockets C ASE 3 CONNECTION ( GERMANY ) C ORD F AX E MERGENCY TELEPHONE OR EXTERNAL ANSWERING MACHINE Connection sockets O THER DEVICES C ASE 3 CONNECTION ( AUSTRIA ) C ORD F AX E MERGENCY TELEPHONE OR EX[...]

4 T O CONNECT THE TELEPHONE HANDSET 1 . Place the fax machine on its right side, insert the connector of the handset cable into the socket marked with the symbol on the fax machine and fix the cable into its groove. 2 . Return the fax machine to its normal position and place the hand- set in its seat. T O CONNECT IT TO THE POWER SUPPL Y 1 . Insert [...]

5 T O SET THE DA TE AND TIME The first time you connect the fax machine to the power supply or whenever there is a power failure you must set the date and time as described below . Once set, the date and time can be changed at any time, see the " T o change the date and time " section. The display shows: D ATE AND TIME The display shows: [...]

6 notE If, after the print head has been installed, the "CHECK PRINT HEAD" message appears again, try removing it and then reinserting it, pressing it more firmly into position. If the mes- sage remains on the display , remove the print head and clean the electrical contacts of the print head and the car- riage, see " T o clean the e[...]

7 P RINT HEAD PRECAUTIONS For the base model you can only use monochrome print heads (black), whereas for the multifunctional model you can use mono- chrome or colour print heads . • monochrome , for use as a fax machine or black & white printer ; • color , for use as a color printer . notE For multifunctional model only If you have install[...]

8 The display shows: D ATE AND TIME The display shows: V ARIOUS SETTINGS Until the display shows: HEADER INSIDE | / } T o select the alternative parameter . HEADER OUTSIDE T o confirm the setting. T o return the fax machine to the initial stand-by mode. T O SET IT UP FOR THE TELEPHONE LINE T O CONNECT IT TO A PUBLIC LINE The fax machine is set up t[...]

9 C OMPONENTS Paper support Connection sockets (see base) Built-in telephone handset Document support Display The display consists of two lines of 16 characters each. It shows the date and time, menu items, error messages, reso- lution and contrast values. Paper adjusting lever Plain paper feed compartment (ASF) Adjustable to the following paper si[...]

10 • Gives access to programming mode. • Selects menus and submenus. • After the button has been pressed, they turn the speaker volume "up" or "down". • Adjusts the resolution of the documents to be sent and copied (only with the document inserted in the ADF). • Puts the line on hold during a telephone conversa- tion ([...]

11 • Unloads a document from the ADF . • Turns off the " " LED indicator. • Returns the fax machine to the stand-by mode. • Stops the programming, transmission, re- ception or copying operation in progress. • Starts receiving a document. • After the fax number has been di- alled, starts sending a document (only with the docume[...]

12 B ASIC TRANSMISSION AND RECEPTION OPERA TIONS Now that your fax machine has a name and number , you can use it to: • send documents (also in broadcast mode, from the memory , or by polling) • receive documents (also by polling) • make telephone calls (see the chapter " T o make a call ") • copy documents (see chapter " T o[...]

13 T O REGULA TE THE RESOLUTION Until the desired resolution value appears on the display . The resolution should be regulated on the basis of the following criteria: • STD (ST ANDARD), if the document contains easily leg- ible characters . An "arrow" appears on the bottom line of the display in line with the " " symbol printe[...]

14 A UT OMA TIC REDIAL If no connection is established due to line errors or because the correspondent’s number is busy , the fax machine automatically redials the number of times laid down by the legislation in your country . T O SEND A DOCUMENT AT A PRESET TIME ( DELA YED TRANSMISSION ) This function enables you to solve time zone problems if y[...]

15 T O SEND A DOCUMENT FROM THE MEMORY Place the document in the ADF . The display shows on the top line: DOCUMENT READY and on the bottom line, the default contrast value: NOR- MAL. The initial resolution value is: " " (standard). If you want, change the contrast and resolution values as described previously . Until the display shows: TX[...]

16 T O CHOOSE THE RECEPTION MODE Until the display shows: RECEPTION MODE The display shows: A UTOMA TI C | / } T o view the other available options: "MANUAL", "PHONE/ F AX" and "T AD/F AX". T o confirm the setting. T o return the fax machine to the initial stand-by mode. T O RECEIVE DOCUMENTS IN THE V ARIOUS RECEPTION [...]

17 - Enter the correspondent's name (max. 16 characters) as you did for your name (see " All that is missing now is your name and fax number ", chapter " Operations es- sential for correct operation "). | / } If there are any incorrect characters, position the cursor on the incorrect character using the | / } keys and overw[...]

18 T O SEND A DOCUMENT BY RECALLING ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 NUMBERS CALLED Place the document in the ADF . The display shows on the top line: DOCUMENT READY and on the bottom line, the default contrast value: NOR- MAL. The initial resolution value is: " " (standard). If necessary , change the contrast and[...]

19 H OW TO READ THE REPORTS • Act. N. Progressive number of the transactions (transmission/reception) carried out. • Doc.N R eference number of document stored, assigned directly by the fax machine. • T ype T ype of transaction: TX, TX POLLING for transmission. RX, RX POLLING for reception. • Dialled Number Fax number of the correspondent t[...]

20 T O PRINT THE TRANSMISSION , ACTIVITY , BROADCAST TRANSMISSION AND CALLER ID REPORTS ON REQUEST Until the display shows: PRINT OUT REPOR T The display shows: LAS T TX REPOR T | / } T o view the other available options: "LAST BROAD. REP .", "ACTIVITY REPOR T", "PRINT : ID LIST", "PRINT OUT :EXIT". T o confi[...]

21 T O MAKE A CALL When you engage the line by lifting the telephone handset , you may use all the telephone functions available on ordinary telephones sold on the market. These also include the R function (REGISTER RECALL, activated by pressing the key) which provides access to the special serv- ices made available by the company that manages the [...]

22 T O REDIAL ONE OF THE LAST 20 INCOMING NUMBERS OR ONE OF THE LAST 10 OUTGOING NUMBERS Do not place the document in the ADF . Lift the handset to engage the line or press the key to activate the handsfree function. The display shows: OFF HOOK 00:00 And the length of the call in minutes and seconds in the top right-hand corner . The display shows:[...]

23 T O MAKE A COPY W HA T DOCUMENTS CAN BE COPIED Before making a copy , make sure that the document respects the characteristics described in " What documents may be used ", section " T o send a document ", chapter " Basic transmission and reception operations ". T O MAKE A COPY As mentioned previously , you can also [...]

24 M ORE SOPHISTICA TED OPERA TIONS O THER USEFUL RECEPTION SETTINGS T O REDUCE THE PRINTING AREA OF A DOCUMENT RECEIVED Until the display shows: F AX SET -UP The display shows: D ATE AND TIME Until the display shows: PRINTER PARAMET . Until the display shows: REDUCTION:94% | / } T o choose one of the available reduction ratios: "80%", &q[...]

25 T O DISPLA Y THE CALLER ID This function, which may be activated by the telephone company on request by the user , is only available in some countries and conforms to the ETSI ETS 300 778-1 standard . This function tells you immediately who is calling . In this way , you will be able to decide whether to answer the call or not. When this functio[...]

26 T O CHANGE THE LENGTH OF THE ACOUSTIC SIGNAL This function is only enabled in some countries. When the fax machine is set up for automatic reception with recognition of the type of call , it behaves as follows: • if it is being called by a fax machine , it will automatically prepare to receive a document after the preset number of rings • if[...]

27 T O CHANGE THE REMOTE CONTROL CODE If the fax machine is connected to an extension that oper- ates in tone dialling mode and is set up for manual reception , whenever there is a call from a correspondent wishing to send you a document, you can set it to receive the document by typing the code * * on the extension. This operation has the same eff[...]

28 T O HEAR THE LINE SIGNALS The fax machine is set up so that you can hear the dialling tones during the dialling phases as well as the connec- tion signals exchanged between your fax machine and your correspondent's fax machine. If this is not true, pro- gram the function as follows: Until the display shows: INS TALLA TION Until the display [...]

29 S ENDING / RECEIVING A DOCUMENT IN POLLING MODE F IRST OF ALL , WHA T POLLING IS It is a transmission request that a fax machine makes to another fax machine so that the latter sends the document requested automati- cally . There are two main characteristics of communication using the polling method: • the user who is to receive the document r[...]

30 T ROUBLESHOOTING GUIDE W HA T HAPPENS IF THERE IS A POWER F AILURE If there is a power failure, the fax machine keeps the follow- ing data in the memory : the numbers set for one-touch and speed dialling and the reports , while the documents present in the memory will be lost. The date and time will also be lost so they will have to be reset by [...]

31 E RROR CODES The error codes printed both on the transmission report and the activity report consist of two digits indicating the cause of the error . T o save space, the two-digit code without any message is printed on the activity report. CO DE M E S S AGE CAUS E O F E RRO R W HA T T O D O O K N o m ess a ge. O per a t i on pe r f or m ed succ[...]

32 S IGNALS AND MESSAGES Any problems that may arise are generally indicated by acoustic signals (accompanied, in some cases, by visual signals : error LED " " indicator on) or by error messages on the display . The fax machine also emits acoustic signals and shows mes- sages on the display , which do not indicate an error condition. A CO[...]

33 RX IN MEMOR Y Reception continues in the memory because an error occurred dur- ing the reception of a document, preventing it from being printed: check the type of fault on the lower line of the display and correct it. S Y S TEM ERROR NN A fatal error has occurred on the fax machine: turn the fax machine off and then on again. If the error persi[...]

34 M AINTENANCE OPERA TIONS T O REPLACE THE PRINT HEAD 1 . Open the operator console, as indicated by the arrow , until you hear a click, which means that it is fully open. 2 . Lift the print head compartment cover using the lever , as shown in the figure. 3 . Release the print head by pressing the levers and then remove it from its seat. 4 . T ake[...]

35 NOTE The procedure may be aborted at any time, if desired, by pressing the key . NOTE If the quality of the test result still fails to meet your expecta- tions after carrying out the cleaning procedure, continue as follows, stopping when you get a satisfactory printing quality: - Make a copy of a document with the desired type of graphics or tex[...]

36 T O CLEAN THE CASING 1 . Unplug the fax machine from the power outlet and the telephone socket. 2. Use exclusively a soft, lint-free cloth dampened with a neutral detergent diluted in water . T O REMOVE JAMMED DOCUMENTS During transmission or copying , a document could get jammed (this condition is signalled by the display showing the message: &[...]

37 T O USE IT AS A MUL TIFUNCTIONAL PRODUCT The multifunctional model can be connected to a Personal Computer on which specific communication software ( LinkFax Pro ) has been installed. It will operate as a black & white and color graphic printer : documents such as letters, drawings or spreadsheets, created with standard Windows applications,[...]

38 P RINT HEAD PRECAUTIONS This fax machine may use either a monochrome (black) or color print head: • monochrome , for use as a fax machine or black & white printer ; • color , for use as a color printer . notE If you have installed the color print head, the documents received will not be printed immediately but saved in the memory of the [...]

39 T ECHNICAL DA T A G ENERAL CHARACTERISTICS Model ........................... Desktop transceiver Display .......................... LCD 16 + 16 char . Capacity memory ......... 1 Mb yte Dimensions Width ............................. 345 mm Depth ............................ 244 mm + 84 mm Height ............................ 122 mm + 138 mm (**) [...]

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Monochrome print head part number Single-block print head: P/N B0336F Colour print head part number Single-block print head: P/N B0380Q[...]

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