Olympus DS-3000 manual

1 DIGIT AL VOICE RECORDER DS-3000 ONLINE INSTRUCTIONS Thank you for purchasing an Olympus Digital V oice Recorder. Please read these instructions for information about using the product correctly and safely. Keep the instructions handy for future reference. T o ensure successful recordings, we recommend that you test the record function and volume [...]

2 For Safe And Correct Usage Thank you for purchasing the Olympus Digital V oice Recorder DS-3000. Before using your new recorder , read this manual carefully to ensure that you know how to operate it safely and correctly . Keep this manual in an easily accessible location for future reference. • The warning symbols indicate important safety rela[...]

3 Batteries Warning • Batteries should never be exposed to flame, heated, short-circuited or disassembled. • Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries. • Never use any battery with a torn or cracked outer cover . • Keep batteries out of the reach of children. • If you notice anything unusual when[...]

4 ● The DS-3000 digital voice recorder stores highly compressed DSS audio files on SmartMedia cards. ● The DS-3000 supports two recording modes: SP (Standard Playback) mode and LP (Long Playback) mode ( ☞ P .22). The supplied 16MB SmartMedia card can store approximately 2 hours and 35 minutes of recordings* in SP mode and approximately 5 hour[...]

5 T able of Contents Getting Started SmartMedia ................................................ 6 Identification of Parts ................................. 8 Preparing For Recording Inserting Batteries .................................... 10 Replacing Batteries .................................. 1 1 Using the AC Adapter ...........................[...]

6 SmartMedia What is SmartMedia? SmartMedia is a type of removable IC memory card. With more memory than a floppy disk, SmartMedia cards facilitate data exchange with personal computers, and can be used to store data. Optional SmartMedia cards are available to add capacity as needed, in addition to the included 16MB SmartMedia card. When purchasing[...]

7 Write-protect SmartMedia A write-protect seal (supplied with SmartMedia card) can be attached to a SmartMedia card to guard against accidental recording, erasing, and formatting. Attach the write-protect seal to the write-protect area to prevent valuable data from being erased accidentally . Remove the write-protect seal before recording or erasi[...]

8 Identification of Parts 1 Built-in microphone 2 NEW button 3 REC (Record) /SET button 4 REW (Rewind) / – button 5 FF (Fast Forward) /+ button 6 INDEX button 7 ERASE button 8 Built-in speaker 9 FOLDER/MENU button 0 STOP button ! PLA Y button @ Display (LCD panel) # Record/Play indicator lamp $ VOLUME control % Earphone jack ^ SmartMedia slot &am[...]

9 Display (LCD Panel) 1 Folder 2 Battery indicator 3 Recording date/time mark 4 Remaining memory mark 5 T otal file time mark 6 Record mode 7 Alarm mark 8 Erase lock mark 9 Current file 0 Current time, elapsed time, recording time, operation guides, menu display , etc. ! Date, remaining memory , total recording time of the playing file, operation g[...]

10 Inserting Batteries 1 Slide open the battery cover . 2 Insert two AAA alkaline batteries, observing the correct polarity . 3 Close the battery cover completely . Inserting Batteries[...]

11 Replacing Batteries The battery indicator on the display changes as the batteries lose power. → → → When the batteries are too weak, the recorder shuts down and “ BA TTER Y LOW ” appears on the display. When appears on the display , replace the batteries as soon as possible. AAA alkaline batteries* are recommended. * The two AAA alkali[...]

12 Inserting and Ejecting SmartMedia cards Inserting and Ejecting SmartMedia cards 1 Insert the SmartMedia in the correct direction. Push the SmartMedia card fully into position. 2 Set the POWER/LOCK switch to ON. The display appears. ................................................................................................ Notes • If an un[...]

13 Inserting and Ejecting SmartMedia cards Ejecting SmartMedia cards 1 Set the POWER/LOCK switch to OFF . The display disappears. 2 Raise the SmartMedia ejection switch. Pull the SmartMedia card out with your fingers. ..................................................................... The SmartMedia ejection switch won ’ t work if the POWER/LOC[...]

14 Setting Time/Date Setting T ime/Date If you have set the time and date, information as to when an audio file is recorded is stored automatically with that file. The time and date should be set to ease audio file management tasks. The time and date setting is also needed to perform the alarm playback function ( ☞ P .34, 35). 1 Press the FOLDER/[...]

15 Setting Time/Date Notes • If you press the ST OP button during the setup operation, the clock will use the items that were set to that point. • Each press of the NEW button during setting toggles the display between the 12-hour and 24- hour system.[...]

16 Recording The recorder provides three folders, A , B , and C , and each message recorded in a folder is saved as a Digital Speech Standard (DSS) file. These three folders can be selectively used to distinguish the kind of recording; for example, folder A might be used to store private information, while folder B might be dedicated to holding bus[...]

17 Recording Notes • If you press the PLA Y button during recording, recording will stop, and play will start at the beginning of the file to which you were recording. • If you press the NEW button during recording, recording will stop, and “ NEW FILE ” will appear on the display (as in Step 2). • A beep will sound when remaining recordin[...]

18 Recording Recording Overwrite Recording Y ou can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased. 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button several times to choose the file into which you want to overwrite. See “ T o fast-forw[...]

19 Recording Notes • When you are overwriting and reach the end of the file, the recorder begins to append the additional recording. • Append recording does not erase the next previously recorded file. • Locked files cannot be overwritten ( ☞ P .31). • A SmartMedia card with a write-protect seal attached to it cannot be overwritten. • Y[...]

20 Insert Recording Additional recordings can be inserted into previously recorded files. 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button several times to choose the file into which you want to insert additional recording. See “ T o fast-forward, ” “ T o skip, ” and “ To rewind ” on page 24. 3 Pre[...]

21 Recording/Microphone Sensitivity Pause Insert Recording Pause Press the REC/SET button. ➥ “ INSERT P AUSE ” flashes on the display . Resume Insert Recording Press the REC/SET button again. ➥ Insert recording resumes. Notes • The recording time and date of the file into which recording has been inserted is updated to the time and date o[...]

22 Recording Modes Y ou can choose between two recording modes: SP (Standard Playback) mode and LP (Long Playback) mode. Once you choose a mode, files are recorded in the selected mode as long as you do not change the mode. The included 16MB SmartMedia card holds approximately 2 hours and 35 minutes in SP mode and approximately 5 hours and 30 minut[...]

23 Playing Playing Y ou can start playing a file at any point. The recorder stops automatically when it finishes playing each file. 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button several times to choose the file that you want to play . See “ T o fast-forward, ” “ T o skip, ” and “ To rewind ” on [...]

24 Playing Canceling Playback Pause Press the PLA Y button. ➥ “ PLA Y P AUSE ” flashes on the display . Resume Playback Press the PLA Y button again. ➥ Playback will resume at the point of interruption. Note The recorder stops when it has been left paused for 10 minutes or longer . Playback Functions T o fast-forward Press the FF/+ button o[...]

25 Playing T o skip backward Press the REW/ – button once while rewinding. or Press the REW/ – button twice while stopped. ➥ The recorder skips to, and stops at, the beginning of the file, and the recording date/time flash for 2 seconds and then are displayed. Notes • If the REW/ – button is pressed while the recording are date/time flash[...]

26 Erasing Erasing One File at a T ime A selected file can be erased from a folder . 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button several times to choose the file you want to erase. See “ T o fast-forward, ” “ T o skip, ” and “ To rewind ” on page 24. 3 Press the ERASE button. “ FILE ERASE? ?[...]

27 Erasing Erase All Files from a Folder All files in a folder can be erased simultaneously, except for locked files ( ☞ P .31). 1 Press the FOLDER/MENU button to choose the folder in which you want to erase all files. 2 Press the ERASE button for 3 seconds or longer . “ ALL ERASE? ” flashes on the display for 8 seconds. 3 Press the ERASE but[...]

28 Erasing Erasing T o Partially Erase a File Y ou can erase a selected part of a file. 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button several times to choose the file into which you want to erase a part. See “ T o fast-forward, ” “ T o skip, ” and “ To rewind ” on page 24. 3 Press the PLA Y butt[...]

29 Erasing 6 Press the ERASE button once again where you want to stop erasing. The erase starting point (time) set in step 3 and the ending point (time) set in this step appear on the display for 8 seconds alternately . 7 Press the ERASE button once again. When “ ERASE DONE ” appears after “ P ARTIAL ERASE! ” , partial erasing is completed.[...]

30 Using the V ariable Control V oice Actuator (VCV A) When the microphone senses that sounds have reached a preset volume, the built-in V ariable Control V oice Actuator (VCV A) starts recording automatically , and stops when the volume drops. Particularly helpful for extended recording, the VCV A not only conserves memory by turning of f recordin[...]

31 Locking Files Locking Files 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button several times to choose the file you want to lock. 3 Press the FOLDER/MENU button for 1 second or longer . The menu opens ( ☞ P .50). 4 Press the FF/+ or REW/ – button until “ LOCK ” flashes on the display . 5 Press the REC[...]

32 Index Marks Setting an Index Mark 1 Press the INDEX button during recording or playback to set an index mark. An index mark is set and the index number appears on the display . Clearing an Index Mark 1 Play the file with the index mark you want to clear ( ☞ P .23). 2 Hold the FF/+ or REW/ – button to choose the index mark to be cleared. See [...]

33 System Sounds System Sounds The recorder beeps to alert you to button operations or warn you of errors. System sounds may be turned off. 1 Press the FOLDER/MENU button for 1 second or longer . The menu opens ( ☞ P .50). 2 Press the FF/+ or REW/ – button until “ BEEP ” flashes on the display . 3 Press the REC/SET button. The system sound [...]

34 Alarm Playback Function Alarm Playback Function 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button to choose the file to be played when the alarm sounds. 3 Press the FOLDER/MENU button for 1 second or longer . The menu opens ( ☞ P .50). 4 Press the FF/+ or REW/ – button until “ ALARM ” flashes on the [...]

35 8 Press the FF/+ or REW/ – button to set the hour . 9 Press the REC/SET button to accept the hour . The minute indicator flashes. 10 Press the FF/+ or REW/ – button to set the minute. 11 Press the REC/SET button to accept the minute. 12 Press the STOP button to close the menu. An alarm tone will sound at the scheduled time. Press any button [...]

36 Moving Files Across Folders 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button several time to choose the file you want to move. 3 Press the PLA Y button to play the file. 4 Press the FOLDER/MENU button while playing the file. “ INSERT REC? ” appears on the display . 5 Press the FOLDER/MENU button once ag[...]

37 Moving Files Across Folders { 7 Press the FF/+ or REW/ – button to choose a destination folder . 8 Press the REC/SET button to accept the chosen destination folder . The file is moved. ················································································[...]

38 Assigning Folder Names Assigning Folder Names The three folders can each be assigned a name of up to eight characters. The recorder comes with the following preset folder names: FOLDER A : Folder A FOLDER B : Folder B FOLDER C : Folder C 1 Press the FOLDER/MENU button for 1 second or longer . The menu opens ( ☞ P .50). 2 Press the FF/+ or REW/[...]

39 Assigning Folder Names 6 Press the FF/+ or REW/ – button to choose characters. A vailable characters are 0 to 9, A to Z, and space. REC button: T o input the selected character and advance the input position. NEW button: Acts as a backspace. ERASE button: T o delete the flashing character . INDEX button: Lets you insert one space. 7 When you h[...]

40 Setting Priority Levels Setting Priority Levels Y ou can set a priority level for each file. Y ou can choose between “ HIGH ” and “ NORMAL. ” The default is NORMAL. 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button several times to choose the file to set a priority level. 3 Press the INDEX button for[...]

41 Setting Priority Levels 1 Press the FOLDER/MENU button to choose a folder . 2 Press the NEW button. A new file is created. 3 Press the INDEX button for longer than 1 second. “ PRIORITY NORMAL ” is displayed. 4 Press the INDEX button to choose between “ HIGH ” and “ NORMAL. ” 5 Press the REC/SET button to accept the choice. The record[...]

42 Setting Job Data Y ou may record the name of the person who made the recording (Author ID) and code name for classification (Work T ype) for each file automatically when recording is done. Using the supplied DSS Player , importing a Job Data list (a list of these Author IDs and W ork T ypes made on a PC) to the recorder saves you the bother of e[...]

43 4 Press the REC/SET button. The current MANUAL AUTHOR ID appears on the display with the first character flashing. 5 Press the FF/+ or REW/ – button to choose characters. A vailable characters are 0 to 9, A to Z, and space. REC button: T o input the selected character and advance the input position. NEW button: Acts as a backspace. ERASE butto[...]

44 Setting Job Data Setting Job Data Setting a Work T ype 1 Press and hold the FOLDER/MENU button for more than 1 second to open the menu ( ☞ P . 50). 2 Press the FF/+ or REW/ – button until “ WORK TYPE ” appears on the display . 3 Press the REC/SET button. The Work Type currently assigned to the recorder appears on the display . 4 Press th[...]

45 6 Press the FF/+ or REW/ – button to choose characters. A vailable characters are 0 to 9, A to Z, and space. REC button: T o input the selected character and advance the input position. NEW button: Acts as a backspace. ERASE button: T o delete the flashing character . INDEX button: Lets you insert one space. 7 After selecting or entering the W[...]

46 Formatting SmartMedia 1 Press the FOLDER/MENU button for 1 second or longer . The menu opens ( ☞ P .50). 2 Press the FF/+ or REW/ – button until “ FORMA T ” flashes on the display . 3 Press the REC/SET button. The formatting process is selected. 4 Press the FF/+ or REW/ – button to choose “ YES? ” . 5 Press the REC/SET button again[...]

47 T ransferring Data to a PC T ransferring Data to a PC Notes • When a SmartMedia card is formatted, all the stored data, including locked files, is erased. • A SmartMedia card with a write-protect seal attached to it cannot be formatted ( ☞ P .7). • After formatting a SmartMedia card, the display will show “ NEW FILE ” . Never use any[...]

48 Reset If the display or the recorder acts strangely , lightly press the reset button in the battery compartment with the tip of a ballpoint pen or a similar object. Notes • Do not use a sharp object such as a needle. • The time/date setup process launches automatically when you press the reset button. Set the time and date again ( ☞ P .14,[...]

49 T raining your PC for V oice Recognition When you use voice-recognition software such as IBM V iaV oice, it is recommended that you set the recorder to PC microphone and have the software learn the characteristics of the speaker ’ s voice and the recorder ’ s built-in microphone to maximize the accuracy of voice recognition. Earphone jack T [...]

50 Menu List Press the FOLDER/MENU button for 1 second or longer AUTHOR ID WORK TYPE REC MODE LOCK ALARM TIME & DA TE FOLDER NAME FORMA T BEEP Author ID setting (P .42) Work T ype setting (P .44) Record mode setting (P .22), selection between SP and LP modes Locking files setting (P .31), selection between ON (locked) and OFF (unlocked) Alarm p[...]

51 Alarm Message List Meaning Low battery power Write-protected Incompatible SmartMedia SmartMedia ejection error Folder full Formatting error Index full No card Erase-locked Zero remaining memory No file Priority cannot be set for the file. Unrecordable File cannot be transferred PC microphone indicator Action Replace with new batteries ( ☞ P .1[...]

52 T roubleshooting Probable cause The batteries are not loaded properly . The batteries are dead. The POWER/LOCK switch is set to OFF . If none of these suggestions works The recorder is in HOLD mode. The SmartMedia card is not formatted. The batteries are dead. The SmartMedia card has a write-protect seal attached to it. The SmartMedia card is un[...]

53 Specifications Specifications Recording format DSS (Digital Speech Standard) Recording media 3 V (3.3 V) SmartMedia cards (4 to 128MB) Card format SSFDC Forum-compliant SmartMedia format Input level – 70 dBv Sampling frequency SP mode:12 kHz LP mode: 8 kHz Overall frequency response SP mode: 300 to 5,000 Hz LP mode: 300 to 3,000 Hz Recording t[...]

54 Accessories (optional) Accessories (optional) SmartMedia cards of 8, 16, 32, 64 and 128MB:M-8/16/32/64/128 Olympus CAMEDIA digital camera series 3 V (3.3 V) SmartMedia memory cards can be used. PC card adapter:MA-2E Allows files to be transferred to a PC that has a PC card slot or PC card drive. FlashPath (floppy disk adapter):MAFP-2E Allows fil[...]

55 T echnical Assistance And Support DS-3000 is part of the Olympus Professional Dictation System. Y our dealer is trained to troubleshoot and fix many common problems that you may be having with this system. If you encounter problems with use of DS-3000, we recommend that you contact your Olympus Professional Dealer that sold you the system. If yo[...]

56 Declaration of Conformity Model Number: DS-3000 T rade Name: DIGIT AL VOICE RECORDER Responsible Party: OL YMPUS AMERICA INC. Address: 2 Corporate Center Drive, Melville, NY 1 1747-3157, U.S.A. T elephone Number: 800-622-6372 This device Complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device[...]

57 “ CE ” mark indicates that this product complies with the European requirements for safety , health, enviroment and customer protection. L ’ indication “ CE ” signifie que ce produit est conforme aux exigences concernant la s é curit é , la sant é , l ’ environnement et la protection du consommateur . Das „ CE “ Zeichen best ?[...]