Olympus DS-333 manual

1 DIGIT AL VOICE RECORDER DS-330 Thank you for purchasing an Olympus Digital V oice Recorder . Please read these instructions for information about using the product correctly and safely . Keep the instructions handy for future reference. T o ensure successful recordings, we recommend that you test the record function and volume before use. ON LINE[...]

2 ● Do not leave the recorder in hot, humid locations such as inside a closed automobile under direct sunlight or on the beach in the summer . ● Do not store the recorder in places exposed to excessive moisture or dust. ● Do not use organic solvents such as alcohol and lacquer thinner to clean the unit. ● Do not place the recorder on top of[...]

3 AC Adapter W arning • Do not attempt to disassemble, repair or modify the AC adapter in any way . • Keep foreign objects including water , metal, or flammable substances from getting inside the product. • Do not moisten the AC adapter or touch it with a wet hand. • Do not use the AC adapter in the vicinity of flammable gas (including gaso[...]

4 Main Features ● The recorder stores highly compressed DSS format voice messages in 16 MB integrated flash memory . ● The recorder supports two recording modes, SP (Standard Playback) mode or LP (Long Playback) mode. ( ☞ P .18) • Continuous recording time is approximately 2 hours and 35 minutes in SP mode and approximately 5 hours and 30 m[...]

5 T able of Contents Getting Started Identification of Parts ................................ 6 Inserting Batteries ..................................... 8 Using the AC Adapter ................................ 9 Recording ................................................ 12 Using the V ariable Control V oice Actuator (VCV A) ...................... 1[...]

6 Identification of Parts Identification of Parts 12 3 & ^ % $ # @ 4 5 6 7 8 9 0 ! ) - w q * ( = e 1 Built-in microphone 2 Record/Play indicator lamp 3 Microphone jack 4 VOLUME control 5 NEW button 6 REC (Record)/SET button 7 INDEX button 8 REW (Rewind) /– button 9 FF (Fast Forward) /+ button 0 FOLDER/MENU button ! HOLD switch @ Built-in spea[...]

7 Identification of Parts 1 Battery indicator 2 Alarm indicator 3 VCV A(V ariable Control V oice Actuator) indicator 4 Record mode indicator 5 Folder 6 Current file 7 Erase lock indicator 8 Character Information display Display (LCD Panel) 8 7 6 5 1 2 3 4[...]

8 Inserting Batteries 1 Lightly press down on the arrow and slide the battery cover open. 2 Insert two AAA alkaline batteries, observing the correct polarity . 3 Close the battery cover completely . ............................................................................................................................................... Notes ?[...]

9 Using the AC Adapter Plug the optional AC adapter (Olympus Model A321 or A322) into household power outlet and connect the power plug to the recorder ’s power connector (DC 3 V) as shown in the illustration. Always stop recording before connection. Otherwise it may not be possible to play back the voice data being recorded. • Always stop reco[...]

10 Setting T ime/Date If you have set the time and date, information as to when an audio file is recorded is stored automatically with that file. The time and date should be set to ease file management tasks. The time and date setting is also needed to perform the alarm playback function. ( ☞ P .28) The hour indicator will flash automatically whe[...]

11 Setting Time/Date 4 Set the hour . 1 Press the FF/+ button or REW/ – button to set the hour . 2 Press the REC/SET button to accept the hour . 5 Set the minute. 1 Press the FF/+ button or REW/ – button to set the minute. 2 Press the REC/SET button to accept the minute. 6 Set the year . 1 Press the FF/+ button or REW/ – button to set the yea[...]

12 2 3 4 1 Recording The recorder provides five folders, A , B , C , D and E , and each message recorded in a folder is saved as a Digital Speech Standard (DSS) file. These five folders can be selectively used to distinguish the kind of recording; for example, A might be used to store private information, while B might be dedicated to holding busin[...]

13 T o instantly review a recording (Quick review) Press the REW/ – button while recording, and release it when you want to start playing a file. The recorder plays up to the quick review point, then stops. Y ou can append additional recordings in the same file from that point. Listening While Audio Is Recorded (Recording Monitor) Insert the earp[...]

14 Recording Overwrite Recording Y ou can overwrite a previously recorded file from any point within the file. Note that the overwritten recordings will be erased. 1 Choose and play the file you want to overwrite. 2 Press the STOP button where you want to start overwriting. a Current playback time b T otal recording time of the file being played 3 [...]

15 Insert Recording Additional recordings can be inserted into previously recorded files. 1 Choose and play the file you want to insert. 2 While playing a file, press the FOLDER/MENU button if you want to insert additional recording. “ INSERT REC? ” appears on the display . 3 Press the REC/SET button to start inserting additional recording. As [...]

16 Using the V ariable Control V oice Actuator (VCV A) When the microphone senses that sounds have reached a preset volume, the built-in V ariable Control V oice Actuator (VCV A) starts recording automatically , and stops when the volume drops. Particularly helpful for extended recording, the VCV A not only conserves memory by turning off recording[...]

17 Using the V ariable Control V oice Actuator (VCV A) 7 Start the recording. When the sound volume is lower than the preset pause sound level, recording automatically pauses after approximately 1 second, and “ ST ANDBY ” flashes on the display . The record/play indicator lamp glows when recording starts and flashes when recording pauses. Adjus[...]

18 Recording Modes (REC MODE) Y ou can choose between two recording modes: SP (Standard Playback) mode and LP (Long Playback) mode. Once you choose a mode, files are recorded in the selected mode as long as you do not change the mode. The included 16MB integrated flash memory holds approximately 2 hours and 35 minutes in SP mode and approximately 5[...]

19 Microphone Sensitivity Microphone sensitivity is adjustable to meet recording needs. Microphone Sensitivity MICSENS CONF DICT Using the MICSENS switch, choose between the CONF and DICT positions. CONF : High-sensitivity mode that records sounds in all directions. DICT : Low-sensitivity mode suited for dictation. Notes • If you want to clearly [...]

20 Playing Playing Y ou can start playing a file at any point. 1 Press the PLA Y button to start playback. The record/play indicator lamp glows green. a Current playback time b T otal recording time of the file being played 2 Adjust the VOLUME control to your liking. 3 Press the STOP button at any point you want to stop the playback. Resume playbac[...]

21 Playing Fast Playback (F .PLA Y) Slow Playback (S.PLA Y) Fast Forward (FF) Rewind (REW) Cue (CUE) Review (REV) Press the PLA Y button once while playing a file. → The recorder plays back at approximately 50% faster than normal rate. Press the PLA Y button once while fast playing back. → The recorder plays back at approximately 25% slower tha[...]

22 Continuous Playback (ALL PLA Y) Continuous Playback (ALL PLA Y) 1 Press and hold the FOLDER/ MENU button for 1 second or longer . The menu opens. ( ☞ P .41) 2 Press the FF/+ or REW/ – button until “ ALL PLA Y ” flashes on the display . 3 Press the REC/SET button. The Continuous Playback setup process begins. 4 Press the FF/+ or REW/ – [...]

23 Noise Cancel Function Noise Cancel Function 1 Press and hold the PLA Y button for 1 second or longer while the file is playing. Displays currently set Noise Cancel level. 2 Press the PLA Y button to choose a noise cancel level. Each time you press the PLA Y button, the display changes as follows. CANCEL CANCEL HI HI 00 00 M 00 00 S NOISE NOISE C[...]

24 Erasing Erasing One File at a T ime A selected file can be erased from a folder. 1 Press the FOLDER/MENU button to choose a folder . The folder name is displayed for approximately 2 seconds. 2 Press the FF/+ or REW/ – button to choose the file you want to erase. 3 Press the ERASE button. “ FILE ERASE? ” flashes on the display for approxima[...]

25 Erase All Files from a Folder All files in a folder can be erased simultaneously , except for locked files. ( ☞ P .29) 1 Press the FOLDER/MENU button to choose the folder you want to erase all files. The folder name is displayed for approximately 2 seconds. a Folder from which to erase files 2 Press the ERASE button for 3 seconds or longer . ?[...]

26 Locking Files (LOCK) Locking Files (LOCK) Locking a file keeps important data from being accidentally erased. Locked files are not erased when you choose to erase all files from a folder . ( ☞ P .25) 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button to choose the file you want to lock. 3 Press and hold the[...]

27 Index Marks Setting an Index Mark 1 Press the INDEX button during recording or playback to set an index mark. An index number appears on the display . Locating an Index Mark 1 Hold the FF/+ or REW/ – button while playing a file. The recorder stops for 1 second when it reaches the index mark. Clearing an Index Mark 1 Locate the index mark you w[...]

28 Alarm Playback Function (ALARM) The alarm playback function can be set to play a selected file at a pre-set time. Alarm Playback Function (ALARM) 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button to choose the file to be played when the alarm sounds. 3 Press and hold the FOLDER/ MENU button for 1 second or l[...]

29 Alarm Playback Function (ALARM) 7 Press the REC/SET button to complete the setup screen. When you choose ON, the hour indicator flashes. When you choose OFF , the alarm indicator disappears and finishes with Step 12. 8 Press the FF/+ or REW/ – button to set the hour . 9 Press the REC/SET button to accept the hour . The minute indicator flashes[...]

30 LCD Contrast Adjustment (CONTRAST) 1 Press and hold the FOLDER/ MENU button for 1 second or longer . The menu opens. ( ☞ P .41) 2 Press the FF/+ or REW/ – button until “ CONTRAST ” flashes on the display . 3 Press the REC/SET button. The LCD display contrast setup process begins. 4 Press the FF/+ or REW/ – button to set the contrast le[...]

31 Backlight (BACKLIGHT) The backlight for the recorder will be activated for approximately 10 seconds each time a button is pressed. Y ou can select whether or not you would like to use the backlight. 1 Press and hold the FOLDER/ MENU button for 1 second or longer . The menu opens. ( ☞ P .41) 2 Press the FF/+ or REW/ – button until “ BACKLIG[...]

32 Assigning Folder Names (FolderName) Assigning Folder Names (FolderName) 1 Press and hold the FOLDER/ MENU button for 1 second or longer . The menu opens. ( ☞ P .41) 2 Press the FF/+ or REW/ – button until “ FolderName ” flashes on the display . 3 Press the REC/SET button. The folder name setup process begins. 4 Press the FF/+ or REW/ –[...]

33 Assigning Folder Names (FolderName) Push Action Button T o input the selected character and advance the input position. Confirms folder name or file comment. Selects character to be input: forward. Skips forward quickly through characters. Selects character to be input: back. Skips back quickly through characters. Returns to previous character .[...]

34 Assigning Folder Names (FolderName) 7 When you have finished setting the folder name, press and hold the REC/SET button for 1 second or longer . This completes the folder naming procedure. (If you wish to continue assigning names to folders, press the REC/SET button and repeat the procedure from step 4.) 8 Press the STOP button to close the menu[...]

35 Assigning File Comments (COMMENT) 1 Press and hold the FOLDER/ MENU button for 1 second or longer . The menu opens. ( ☞ P .41) 2 Press the FF/+ or REW/ – button until “ COMMENT ” flashes on the display . 3 Press the REC/SET button. The file comment setup process begins. 4 Input the character . If you will input characters using the recor[...]

36 Moving Files Across Folders 1 Choose the file you want to move and play it. 2 Press the FOLDER/MENU button while playing the file. “ INSERT REC? ” appears on the display . 3 Press the FOLDER/MENU button again to change to “ FILE MOVE? ” . 4 Press the REC/SET button. The destination folders blink on the display . a File to transfer b Curr[...]

37 5 Press the FF/+ or REW/ – button to choose a destination folder . If you choose the current folder as the destination folder , the selected file will move to the end of the existing files in it. 6 Press the REC/SET button to accept the chosen destination folder . The file is moved. T ransfer is complete when “ FILE MOVE DONE ” appears. A&[...]

38 1 Press and hold the FOLDER/ MENU button for 1 second or longer . The menu opens. ( ☞ P .41) 2 Press the FF/+ or REW/ – button until “ BEEP ” flashes on the display . 3 Press the REC/SET button. The system sound setup process begins. 4 Press the FF/+ or REW/ – button to choose between ON and OFF . ON : System sounds are enabled. OFF : [...]

39 LCD Display Information 1 Press the DISPLA Y button. The LCD display views will switch every time the DISPLA Y button is pressed. LCD Display Information While stop or playback mode It will repeatedly cycle through 1 to 4 . () 1 H 58 58 M 18 18 S 00 00 M 00 00 S [LENGTH] [LENGTH] () 00 00 M 00 00 S [REC [REC DATE] DATE] 12 12 M 31 31 D '02 [...]

40 Formatting the Recorder (FORMA T) Formatting the Recorder (FORMA T) 1 Press and hold the FOLDER/ MENU button for 1 second or longer . The menu opens. ( ☞ P .41) 2 Press the FF/+ or REW/ – button until “ FORMA T ” flashes on the display . 3 Press the REC/SET button. The formatting process is selected. 4 Press the FF/+ or REW/ – button t[...]

41 Menu list Menu List REC MODE VCV A LOCK ALARM ALL PLA Y CONTRAST BACKLIGHT BEEP TIME&DA TE FolderName COMMENT FORMA T 1 2 3 4 5 6 7 8 USB AUDIO 9 0 ! @ # INSERT REC ? FILE MOVE ? 1 2 Notes • If you press the STOP button, the REC/SET button, or the FOLDER/MENU button during a menu setup operation, the recorder will stop and apply the items [...]

42 Using DSS Player Software By connecting the recorder to your PC, you will be able to use DSS Player in the following ways: • Play and archive voice files from your PC. • Send voice mail by sending an attached voice file with e-mail.* • Make backup files of the voice files on the recorder to your PC, and can later transfer files on your PC [...]

43 PC : Operating System : RAM : Hard drive space : Drive : Display : USB port : Audio I/O terminals : iMac/ iBook/ Power Mac G3,G4/ PowerBook G3 (The computer must support a standard USB port.) Mac OS 8.6/9.0/9.1/9.2/10.1 16 MB or more 5 MB or more 2x or faster CD-ROM drive 800 x 600 pixels or more, 256 colors or more One free port Microphone inpu[...]

44 Installing Software Before you connect the USB cable to the recorder and your PC, you must first install the software. Be sure to confirm the following before installation: • Exit all running applications. • Eject the floppy disk if you are using one. • If you are running Windows 2000 /XP (Professional only) on a network, you need to log o[...]

45 9 Select a program menu folder . Y ou may change the program menu folder to another one, such as [Start Up]. T o accept the default folder, click on [Next]. 10 Authorizing the start of file copying. Confirm all “ Current Settings ” . T o accept them, click on [Next]. Note T o change the program menu folder or installation folder , click on [[...]

46 7 Restart the computer . Y ou need to restart your computer when DSS Player for Mac is installed. T o continue, click on [Y es]. T o cancel installation, click on [No]. 8 Completing setup. Installation has finished. Click either [Quit] or [Restart]. T o continue with the installation, click the Continue Set up Acrobat Reader . When the Acrobat R[...]

47 Uninstall Software The process of removing software installed on your PC is called uninstalling. Perform uninstalling when you no longer need the software. 1 Exit DSS Player . 2 Click on the [Start] button, select [Programs], then [Olympus DSS Player 2002]. (in Windows XP , click on the [Start] button, select [All Programs], then [Olympus DSS Pl[...]

48 1 Exit DSS Player . 2 Double-click the Macintosh HD icon. If you use OS10.1, proceed to step 5. 3 Delete the following eight drivers from Function Enhancement in the System Folder: (OS 8,9 only) “ DSS10USBDriver ” “ DSS10USBShim ” “ DSS1USBDriver ” “ DSS1USBShim ” “ DSSFSUSBDriver ” “ DSSFSUSBShim ” “ DSSUSBDriver ” ?[...]

49 Using Online Help T o open Online Help, do either of the following: (Windows) • Click on the [Start] button, select [Programs], then [Olympus DSS Player 2002], then click on [Help]. • While DSS Player is running, choose [Contents] from the [Help] menu. • While DSS Player is running, press [F1] on the keyboard. (Macintosh) • While DSS Pla[...]

50 Connecting to Y our PC Be sure to finish installing DSS Player before connecting the recorder . If you connect the recorder before installing DSS Player , the “ Add New Hardware Wizard ” dialog box will open. If this happens, click on [Cancel] to exit the wizard, then install DSS Player . Once you connect the recorder to your PC, the include[...]

51 Connecting to your PC using the cradle Place the recorder on the cradle 1 Insert end A of the USB cable to your PC's USB port or USB hub. 2 Connect the end b of the USB connection cable to the cradle. 3 Make sure that the recorder is stopped, and place it in the cradle. When you place the recorder on the cradle, 1 insert the recorder so its[...]

52 Running DSS Player 1 Start Windows. 2 Connect the recorder to your PC. For the connection procedure, refer to “ Connecting to Y our PC ” . ( ☞ P .50) When you connect the recorder to your PC for the first time, the USB Driver Setup Wizard will open. Follow the instructions on the screen to install the driver . 3 Click on the [Start] button[...]

53 1 Start your Macintosh. 2 Connect the recorder to your PC. For cable connection instructions, see “ Connecting to Y our PC ” . ( ☞ P .50) 3 Double-click the DSS Player for Mac folder . The DSS Player for Mac folder opens. 4 Double-click DSS Player . DSS Player for Mac launches. T o start DSS Player for Mac, follow these steps: It is assume[...]

54 Window Names 1 Play Control Bar Control buttons to play and stop voice files. 2 Dictation Folder Window Will display the directory structure of the DSS, WMA, W A VE (Windows only) and AIFF (Macintosh only)-format files stored on your PC's hard disk. 3 Device Manager Window Will display the directory structure of the folders in the recorder [...]

55 Importing voice files to your PC from the recorder is called downloading. With DSS Player , there are three ways to download voice files to your PC: • Download Selected Files Download one or several voice files to your PC. • Download Folders Download all the voice files in one folder . • Download All Click on the icon and download all the [...]

56 3 Download the voice file. (Windows) From the [Download] menu, click on [Download Selected Files]. (Macintosh) From the [T ools] menu, click on [Download Selected Files]. 4 Download complete. Once the transmission screen closes and the record/play indicator lamp on the recorder goes dark, the downloading is completed. ·············?[...]

57 1 Select the folder . Select the folder that contains the voice file you would like to play . The illustration shows that to select from among voice files already downloaded, Folder A in the Dictation Folder window was selected. 2 Select the voice file. Select the voice file to play from the V oice File List Box. 3 Play the voice file. Click on [...]

58 1 Select the folder . Select the folder that contains the voice file to upload from the Dictation Folder window . 2 Select the voice file. Select the voice file to upload from the V oice File List Box. 3 Select the folder to upload. (Windows) From the [Download] menu select [Upload Files] or click on the Upload icon. Once the folder list box whe[...]

59 Direct Recording on PC and Editing on PC If you want to record and edit voice files using your PC, open the [Remote Edit] window while the recorder is connected to your PC ( ☞ P .50). Y ou can easily create new files, insert recordings, overwrite recordings, edit index marks, and do other tasks. See the Online Help for details. ·······?[...]

60 Direct Recording on PC and Editing on PC Y ou can record voice files from a Digital Voice Recorder directly to a computer . With a Digital V oice Recorder connected, choose the [Direct Record to PC] command from the [T ools] menu. Recording a new file 1 Set recording. A recording setup window opens. Click on [Set File Name]. 2 Set the recording [...]

61 3 Start recording. Click on [Start] in the recording setup window . Recording will start. Y ou can only change the sound quality and sensitivity settings before recording. 4 Stop recording. Click on [Stop] in the Record Window . 3 4 Converting File Formats to AIFF Files* Choose the [Save as] from the [File] menu. When a DSS file is converted to [...]

62 Changing User ID The user ID is used in DSS file names ( ☞ P .57) that are recorded on a Digital V oice Recorder . 1 Start DSS Player . 2 Start the e-mail software, then select New Mail. 3 Attach the voice file. Select the voice file to attach from the V oice File List Box of DSS Player and drag and drop the file into the New Mail text window [...]

63 Editing File Comments Y ou can use a PC to create or edit file comments in DSS Player in the [Edit Comments] window , and transfer them from the PC to the recorder . Y ou can also edit file comments imported from the recorder to a PC. Choose the [Edit Comments] command from the [T ools] menu. Files comments can use up to 100 alphanumerical chara[...]

64 Editing a T emplate Y ou can edit folder name and file comment templates in DSS Player in the [Edit & Upload T emplates] window and transfer them to the recorder . T emplates downloaded from the recorder can also be edited. (Windows) Select [Edit & Upload T emplates] from [Download] to open the [Edit and Upload T emplate] window . (Macin[...]

65 Using V oice Recognition Software (optional) When you use voice-recognition software such as IBM ViaV oice, it is recommended that you set the recorder to PC microphone and have the software learn the characteristics of the speaker ’ s voice and the recorder ’ s built-in microphone to maximize the accuracy of voice recognition. 1 Click the [[...]

66 Using V oice Recognition Software (optional) ······················································································································································ N[...]

67 Executing V oice Recognition 1 Select the folder . Select the folder containing the voice file you want to process with voice recognition from the Dictation Folder window . 2 Select the voice file. Select the desired voice file to process with voice recognition from the V oice File List Box. 3 Start of voice recognition. Click the start voice re[...]

68 When recording voices for use in voice recognition, set up your DSS recorder as follows to facilitate recognition. • Set the microphone sensitivity to "DICT". ( ☞ P .19) • Set the recording mode to "SP". ( ☞ P .18) • Set the V ariable Control Voice Actuator (VCV A) to "OFF". ( ☞ P .16) • Only record vo[...]

69 Using the recorder as a USB speaker ······················································································································································ Notes • [...]

70 Alarm Message List Meaning Low battery power Erase-locked Index full Folder full Maximum number Zero remaining memory No file Change recording mode Error in the internal flash memory System error T oo many characters input PC microphone indicator Formatting error Action Replace with new batteries. ( ☞ P .8) Unlock the file. ( ☞ P .26) Erase [...]

71 T roubleshooting Probable cause The batteries are not loaded properly . The batteries are dead. If none of these suggestions works The recorder is in HOLD mode. The recorder is in HOLD mode. The batteries are dead. Low remaining internal flash memory . The maximum number of files has been reached. The earphone is connected. The VOLUME control is[...]

72 Action Turn "OFF" the Noise Cancel function. ( ☞ P .23) The Noise Cancel function doesn't work while a file is being played back in Fast Playback or Slow Playback mode. ( ☞ P .21) Turn the USB AUDIO "OFF" in the recorder's menu settings. ( ☞ P .41) Y ou need to change the PC's USB settings. See DSS Player[...]

73 Accessories (optional) External microphone: ME9*/1 1* A lavalier omnidirectional microphone that clips to clothing. Use to record your own voice or people near you. Conference microphone: ME7 A highly sensitive directional microphone (shotgun microphone). Use to record speakers at a distance. Headset: E102 Stereo headset for your PC. A helpful t[...]

74 Specifications Recording format .................................................. DSS (Digital Speech Standard) Input level ............................................................ – 70 dBv Sampling frequency SP mode: ....................................................... 12 kHz LP mode: ..................................................[...]

75 T echnical Assistance and Support The following are for only technical questions and support about OL YMPUS recorder and software. ◆ T echnical Hotline Number in the U.S. and Canada 1-888-553-4448 ◆ User Support E-mail address in the U.S. and Canada distec@olympus.com ◆ T echnical Hotline Number in Europe T oll free number 00800 67 10 83 0[...]

Declaration of Conformity Model Number: DS-330 T rade Name: DIGIT AL VOICE RECORDER Responsible Party: OL YMPUS AMERICA INC. Address: 2 Corporate Center Drive, Melville, NY 1 1747-3157, U.S.A. T elephone Number: 800-622-6372 This device Complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may[...]