Olympus DS-660 manual

1 DIGIT AL VOICE RECORDER DS-660 Thank you for purchasing an Olympus Digital V oice Recorder . Please read these instructions for information about using the product correctly and safely . Keep the instructions handy for future reference. T o ensure successful recordings, we recommend that you test the record function and volume before use. EN INST[...]

2 Safe and Proper Usage Before using your new recorder , read this manual carefully to ensure that you know how to operate it safely and correctly . Keep this manual in an easily accessible location for future reference. • The warning symbols indicate important safety related information. T o protect yourself and others from personal injury or da[...]

3 Batteries W arning • Batteries should never be exposed to flame, heated, short-circuited or disassembled. • Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries. • Never use any battery with a torn or cracked outer cover . • Keep batteries out of the reach of children. • If you notice anything unusual whe[...]

4 Main Features .......................................................................... IBM and PC/A T are the trademarks or registered trademarks of International Business Machines Corporation. Microsoft and Windows are registered trademarks of Microsoft Corporation. Apple, Macintosh, iMac, Mac, and PowerMac are trademarks or registered tradema[...]

5 T able of Contents Identification of Parts ................................. 6 Inserting Batteries ...................................... 8 Using the AC Adapter ................................ 9 Getting Started Hold ........................................................... 9 Setting T ime/Date (TIME&DA TE) ............. 10 Recording ......[...]

6 Identification of Parts 1 Built-in microphone 2 Record/Play indicator lamp 3 Microphone jack 4 VOLUME control 5 NEW button 6 REC (Record) /SET button 7 INDEX button 8 REW (Rewind) / – button 9 FF (Fast Forward) /+ button 0 FOLDER/MENU button ! HOLD switch @ Built-in speaker # STOP button $ ERASE button Identification of Parts 12 3 & ^ % $ #[...]

7 Identification of Parts 1 Battery indicator 2 Alarm indicator 3 VCV A (Variable Control V oice Actuator) indicator 4 Record mode indicator 5 Folder 6 Current file number 7 Erase lock indicator 8 Character Information display Display (LCD Screen) 8 7 6 5 1 2 3 4 How to Use the Clip • Press the area that the arrow points to. • Do not force the [...]

8 Inserting Batteries ....................................................................................................... Notes • Be sure to stop the recorder before replacing the batteries. Unloading the batteries while the recorder is in use may corrupt the file. If you are recording into a file and the batteries run out, you will lose your[...]

9 Plug the optional AC adapter (Olympus Model A321 or A322) into household power outlet and connect the power plug to the recorder ’ s power connector (DC 3 V) as shown in the illustration. Always stop recording before connection. Otherwise it may not be possible to play back the voice data being recorded. W arning • Always stop recording befor[...]

10 Setting T ime/Date (TIME&DA TE) STOP button (Exits the menu) FF/+ or REW/ – button (alters a choice) DISPLA Y button (switching the data displayed) REC/SET button (accepts a choice and moves on to the next item) If you have set the time and date, information as to when an audio file is recorded is stored automatically with that file. The t[...]

11 Example: July 14, 2003 7M 14D ‘ 03Y (Initial setting) ↓ 14D 7M ‘ 03Y ↓ ‘ 03Y 7M 14D 4 Set the month. 1 Press the FF/+ button or REW/ – button to set the month. 2 Press the REC/SET button to accept the month. Changing the Time/Date 5 Set the date. 1 Press the FF/+ button or REW/ – button to set the date. 2 Press the REC/SET button t[...]

12 The recorder provides five folders, A, B, C, D and E, and each message recorded in a folder is saved as a Digital Speech Standard (DSS) file. These five folders can be selectively used to distinguish the kind of recording; for example, Folder A might be used to store private information, while Folder B might be dedicated to holding business info[...]

13 Pause Recording Pause Press the REC/SET button while recording. ➥ “ REC P AUSE ” will flash on the display. Resume Recording Press the REC/SET button again. ➥ Recording will resume at the point of interruption. Note The recorder will time out after 10 minutes when left in “ REC PAUSE ” . Recording Notes • A beep will sound when rem[...]

14 Recording Recording 1 Choose and play the file you want to overwrite. 2 Press the STOP button where you want to start overwriting. a Current playback time b Total recording time of the file being played 3 Press the REC/SET button to start overwriting. The record/play indicator lamp glows red. 4 Press the STOP button to stop overwriting. Overwrit[...]

15 Recording 1 Choose and play the file you want to insert. 2 While playing a file, press the FOLDER/MENU button if you want to insert additional recording. “ INSERT REC? ” appears on the display . 3 Press the REC/SET button to start inserting additional recording. As insert recording progresses, remaining memory grows smaller . a Remaining rec[...]

16 When the microphone senses that sounds have reached a preset volume level, the built-in V ariable Control V oice Actuator (VCV A) starts recording automatically , and stops when the volume drops below the threshold level. The VCV A feature help extend recording time and conserve memory by turning of f recording during silent periods. This helps [...]

17 7 Start the recording. When the sound volume is lower than the preset threshold sound level, recording automatically stops after 1 second approximately , and “ STANDBY ” flashes on the display . The record/play indicator lamp glows when recording starts and flashes when recording pauses. Adjust the start/stop actuation level Using the VOLUME[...]

18 Recording Modes (REC MODE) Y ou can choose between two recording modes: SP (Standard Playback) mode and LP (Long Playback) mode. Once you choose a mode, files are recorded in the selected mode as long as you do not change the mode. The included 32MB integrated flash memory holds approximately 5 hours and 10 minutes in SP mode and approximately 1[...]

19 Microphone Sensitivity Microphone Sensitivity Using the MICSENS switch, choose between the CONF and DICT positions. CONF: High-sensitivity mode that records sounds in all directions. DICT : L o w - s e n sitivity mode suited for dictation. .......................................................................... Notes • If you want to record [...]

20 Playing 1 Press the FOLDER/MENU button to choose folder . 2 Press the FF/+ or REW/ – button to choose the file that you want to play . 3 Press the PLA Y button to start playback. The record/play indicator lamp glows green. a Current playback time b Total recording time of the file being played 4 Adjust the VOLUME control to your liking. 5 Pres[...]

21 • If you press the FF/+ button once while fast-forwarding or twice while stopped, the recorder will stop at the end of the file.(F .SKIP) • If you press the REW/ – button once while rewinding or twice while stopped, the recorder will stop at the beginning of the file (B.SKIP). If the REW/ – button is pressed within 2 seconds, the recorde[...]

22 Erasing Erasing One File at a T ime A selected file can be erased from a folder. 1 Press the FOLDER/MENU button to choose a folder. The folder name is displayed for approximately 2 seconds. 2 Press the FF/+ or REW/ – button to choose the file you want to erase. 3 Press the ERASE button. “ FILE ERASE? ” flashes on the display for approximat[...]

23 Erasing Erase All Files from a Folder All files in a folder can be erased simultaneously, except for locked files ( ☞ P .27). 1 Press the FOLDER/MENU button to choose the folder you want to erase all files. The folder name is displayed for approximately 2 seconds. a Folder from which to erase files 2 Press the ERASE button for 3 seconds or lon[...]

24 Erasing T o Partially Erase a File Y ou can erase a selected part of a file. Erasing TOTAL 134 FOLDER A ERASE 01 M 05 S PARTIAL () 1 H 58 M 18 S 00 M 15 S [LENGTH] [LENGTH] () 00 M 51 S 1 H 58 M 18 S 3 4 1 2 1 Press the FOLDER/MENU button to choose a folder. The folder name is displayed for approximately 2 seconds. 2 Press the FF/+ or REW/ – b[...]

25 ......................................................................................................... Notes • If the ERASE button is not pressed within the 8 seconds after “ ST ART ” or “ END ” starts flashing, the recorder will revert to stop status. • An erased file cannot be restored. • Locked files cannot be partially erase[...]

26 If recorded audio is dif ficult to understand because of noise, adjust the Noise Cancel setting level. Noise will be reduced in the file when its played back for better sound quality . Noise Cancel Function 1 Press and hold the PLA Y button for 1 second or longer while the file is playing. Displays currently set Noise Cancel level. 2 Press the P[...]

27 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button to choose the file you want to lock. 3 Press and hold the FOLDER/ MENU button for 1 second or longer . The menu opens ( ☞ P .37). 4 Press the FF/+ or REW/ – button until “ LOCK ” flashes on the display . 5 Press the REC/SET button. The file locking se[...]

28 Index marks can be placed in a file during recording or playback to provide and quick and easy way of keeping track of important sections in the file. Setting an Index Mark 1 Press the INDEX button during recording or playback to set an index mark. An index number appears on the display. Locating an Index Mark 2 Hold the FF/+ or REW/ – button [...]

29 Alarm Playback Function (ALARM) The alarm playback function can be set to play a selected file at a pre-set time. 1 Press the FOLDER/MENU button to choose a folder . 2 Press the FF/+ or REW/ – button to choose the file to be played when the alarm sounds. 3 Press and hold the FOLDER/MENU button for 1 second or longer . The menu opens ( ☞ P .3[...]

30 Alarm Playback Function (ALARM) 9 Press the REC/SET button to accept the hour . The minute indicator flashes. 10 Press the FF/+ or REW/ – button to set the minute. 11 Press the REC/SET button to accept the minute. 12 Press the STOP button to close the menu. An alarm tone will sound at the scheduled time. Press any button while the alarm sounds[...]

31 Assigning Folder Names (FolderName) 1 Press and hold the FOLDER/MENU button for 1 second or longer . The menu opens ( ☞ P .37). 2 Press the FF/+ or REW/ – button until “ FolderName ” flashes on the display . 3 Press the REC/SET button. The folder name setup process begins. 4 Press the FF/+ or REW/ – button to choose the folder you want[...]

32 Assigning Folder Names (FolderName) Assigning Folder Names (FolderName) Recorder buttons that are used to input characters Push Press once Press and hold Press once Press and hold Press once Press and hold ---------- ---------- Press once Press and hold Press once Press and hold Button REC/SET FF/+ REW/ – NEW ERASE INDEX DISPLA Y Action T o in[...]

33 Folder name input File comment input A vailable characters Action DICT . = MEETING = MEMO = NOTE = IDEA = TO DO = REMINDER = LECTURE = SCHEDULE = ARCHIVE TOP PRIORITY = PRIORITY = IMPOR TANT = CONFIDENTIAL = PRIV ATE = DON ’ T FORGET = THINGS T O DO = MESSAGE = CONVERSA TION = REPOR T A = B = C = D = E = F = G = H = I = J = K = L = M = N = O =[...]

34 1 Press the FF/+ or REW/ – button to choose the file you want to comment setup. 2 Press and hold the FOLDER/MENU button for 1 second or longer . The menu opens ( ☞ P .37). 3 Press the FF/+ or REW/ – button until “ COMMENT ” flashes on the display . 4 Press the REC/SET button. The file comment setup process begins. 5 Input the character[...]

35 LCD Display Information 1 Press the DISPLA Y button. The LCD display views will switch every time the DISPLA Y button is pressed. While in stop or playback mode When pressing DISPLA Y , the recorder will cycle through 1 to 4 . The LCD screen on the recorder can display 4 different format of information by pressing the DISPLA Y button. This help [...]

36 Formatting the Recorder (FORMA T) 1 Press and hold the FOLDER/MENU button for 1 second or longer . The menu opens ( ☞ P .37). 2 Press the FF/+ or REW/ – button until “ FORMA T ” flashes on the display . 3 Press the REC/SET button. The formatting process is selected. 4 Press the FF/+ or REW/ – button to choose “ ST ART ” . 5 Press t[...]

37 Menu List Notes • If you press the ST OP button, the REC/ SET button, or the FOLDER/MENU button during a menu setup operation, the recorder will stop and apply the items that were set to that point. • The recorder will stop if you leave it idle for 3 minutes during a menu setup operation, when a selected item is not applied. Press the FF/+ b[...]

38 Windows PC : Operating System : CPU : RAM : Hard drive space : Drive : Sound card : Browser : Display : USB port : Audio I/O terminals : IBM PC/A T compatible PC Microsoft Windows 98/ 98SE/ Me/ 2000 Professional/ NT W orkstation 4.0 with SP4 or later/ XP Professional,Home Edition Intel Pentium II class 333 MHz processor or faster (Processor 500M[...]

39 Macintosh PC : Operating System : RAM : Hard drive space : Drive : Display : USB port : Audio I/O terminals : iMac/ iBook/ Power Mac G3,G4/ PowerBook G3,G4 (The computer must support a standard USB port.) Mac OS 9.0-9.2.2/10.1-10.2 16 MB or more 5 MB or more 2x or faster CD-ROM drive 800 x 600 pixels or more, 256 colors or more One or more free [...]

40 Installing Software Installing Software 1 Insert Olympus DSS Player into the CD-ROM drive. The installation program will start automatically . Once the program starts, jump to step 4. If it does not, follow the procedures in steps 2 and 3. 2 Click the [Start] button and select [Run]. 3 Enter “ D:setup.exe ” in the [Open] field and click [OK[...]

41 Installing Software 9 Authorizing the start of file copying. Confirm all “ Current Settings ” . T o accept them, click [Next]. Note T o change the program menu folder or installation folder, click [Back]. 10 Install Acrobat Reader if not currently installed on your PC. When the Acrobat Reader Setup dialogbox opens, select [Install “ Adobe [...]

42 Macintosh 1 Insert DSS Player for Mac into the CD-ROM drive. 2 Double-click CD icon. Double-click the desired language to select it. 3 Double-click the following icon. (OS 9.x) DSS Player for Mac Installer (OS X) DSS Player (for Mac) Installer OS X 4 Click [Continue] when the DSS Player for Mac opening screen appears. 5 Confirm your acceptance o[...]

43 Using Online Help T o open Online Help, you have the following options. (Windows) • Click the [Start] button, select [All Programs], then [Olympus DSS Player Pro], then click [Dictation Help]. • While DSS Player is running, choose [Contents] from the [Help] menu. • While DSS Player is running, press [F1] on the keyboard. (Macintosh) • Wh[...]

44 1 Release the HOLD switch. 2 Insert end A of the USB cable to your PC's USB port or USB hub. 3 Confirm that the recorder is not in use before attaching end b of the USB cable to the terminal port of the recorder . “ REMOTE ” is displayed on recorder if the USB cable is connected. Connecting to Y our PC Connecting to Your PC REMOTE .....[...]

45 Connecting to Y our PC Place the recorder on the cradle 1 Insert end A of the USB cable to your PC's USB port or USB hub. 2 Connect the end b of the USB cable to the cradle. 3 Make sure that the recorder is off, and place it in the cradle. When you place the recorder on the cradle, 1 insert the recorder so its bottom slot meets the hook on [...]

46 Running DSS Player By connecting the recorder to your PC, you can automatically start the application. Disabling automatic start 1 Right click the icon in the System Tray in the lower right-hand corner of the screen, then click Select startup application. 2 Select and click [DSS Player Pro]. The check mark on [DSS Player P ro] disappears. For au[...]

47 Macintosh Running DSS Player 1 Start your Macintosh. 2 Connect the recorder to your PC. For cable connection instructions, see “ Connecting to Y our PC ” ( ☞ P .44). 3 Double-click the DSS Player for Mac folder. The DSS Player for Mac folder opens. 4 Double-click DSS Player. DSS Player for Mac launches. 4 3[...]

48 Window Names 1 Play Control Bar Control buttons to play and stop voice files. 2 Dictation Folder Window Will display the directory structure of the DSS, W A VE (Windows only) and AIFF (Macintosh only)-format files stored on your PC's hard disk. 3 Device Manager Window Will display the directory structure of the folders in the recorder . 4 V[...]

49 There are 3 download options to transfer voice files from the recorder to the PC: • Download Selected Files Download one or several voice files to your PC. • Download Folders Download all the voice files in one folder . • Download All Click the icon and download all the voice files stored in the recorder to your PC. The following is an exp[...]

50 3 Download the voice file. (Windows) From the [Download] menu, click [Download Selected Files]. (Macintosh) From the [T ools] menu, click [Download Selected Files]. 4 Download complete. Do not disconnect the USB cable while the record/play indicator LED on the recorder is flashing. Disconnecting the USB cable when the recorder LED is flashing wi[...]

51 Play a V oice File 1 Select the folder . Select the folder that contains the voice file you would like to play . 2 Select the voice file. Select the voice file to play from the V oice File List Box. 3 Play the voice file. Click the (play) button of the Play Control Bar . DS66 0001.dss Extension File number ...... A serial number automatically as[...]

52 Alarm Message List Explanation Battery power is getting low. Tried to delete a locked file. The file is full of index marks (maximum of 16 marks). The folder is full of files (maximum of 199 files). The destination folder already has the maximum number of files (199). No remaining internal memory . No files were found in the folder . Exceeds the[...]

53 T roubleshooting T roubleshooting Probable cause The batteries are not loaded properly . The batteries are dead. If none of these suggestions works. The recorder is in HOLD mode. The recorder is in HOLD mode. The batteries are dead. Low remaining internal flash memory . The maximum number of files has been reached. The earphone is connected. The[...]

54 T roubleshooting/Accessories (optional) Probable cause Noise Cancel function is set to “LOW” or “HI”. A file is being played back in Fast Playback or Slow Playback mode. Some PCs and USB hubs may not provide sufficient power. Sometimes a connection cannot be made with some PCs running W indows XP . Symptom Cannot use Fast Playback or Slo[...]

55 Specifications/T echnical Assistance And Support Recording format DSS (Digital Speech Standard) Input level – 70 dBv Sampling frequency SP mode: 12 kHz LP mode: 8 kHz Overall frequency response SP mode: 300 to 5,000 Hz LP mode: 300 to 3,000 Hz Recording time SP mode: Approx. 5 hours 10 minutes LP mode: Approx. 1 1 hours Alkaline battery life R[...]

E2-2965-01 “ CE ” mark indicates that this product complies with the European requirements for safety , health, environment and customer protection. L ’ indication “ CE ” signifie que ce produit est conforme aux exigences concernant la s é curit é , la sant é , l ’ environnement et la protection du consommateur. Declaration of Confor[...]