Palm Zire 21 manual

Handbook for P alm ™ Zire ™ Handheld[...]

Copyright Copyright © 2002 Palm, Inc. All rights reserved. Graf fiti, HotSync, and Palm OS are register ed trademarks of Palm, Inc. The HotSync logo, Palm, Palm Powere d, the Palm logo, and Zir e a re tradem arks of Palm, Inc. Other pr oduct and brand nam es may be trademarks or register ed trademarks of their respective owners. Disclaimer a nd Li[...]

iii About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Chapter 1: Setting Up Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Step 1: Charge your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Step 2: Set up your h[...]

Contents iv The Graffiti ® alphabet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Writing capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Writing numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Contents v Installing and removing a pplications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Installing add-on a pplications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Removing P[...]

Contents vi Chapter 9: Using Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Adding expense items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Changing the date of an Expense ite m . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Entering receip[...]

Contents vii Chapter 13: Using To Do List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Creating list it ems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Setting priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Contents viii General preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148 Auto-off delay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 On while charging settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Contents ix Password problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182 Technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 183 Appendix C: Non-ASCII Character s for Login Scripts . . . . . . . . . . . . . . . . 185 Use of ^char[...]

Contents x[...]

1 About This Book W e lcome to the Palm™ Zir e™ handheld. This handbook is designed to he lp you get up and running quickly on your handheld. It desc ribes all you need to know about how to use your handheld and the appl ications that come with it . It walks you thr ough: ■ Identifying your handheld’s featur es ■ V iewing and entering dat[...]

About This B ook 2[...]

3 CHAPTER 1 Setting Up Y our Handheld This chapter explains how to charge and set up your handheld, instal l Palm™ Desktop softwar e on your desktop co mpu ter , and perform a HotSync ® operation. It al so lists system r equirements. If you ar e upgrading from another Palm OS ® hand held, s ee “Upgrading fr om another Palm OS handheld” late[...]

Chapter 1 S et ting Up Y our Handheld 4 Step 2: Set up y our handheld Detach the power adapter fr om the handheld. Pres s the power button. Remove the stylus and use it to c omplete Setup on your handheld. Step 3: Connect the HotSync cable Connect the HotSync cab le to your handheld and your computer . T o conn ect t he Ho tSyn c ca ble: 1. Plug th[...]

Step 4: Ins tall P alm Desktop sof tware a nd perform a HotS ync operation 5 Step 4: Install P alm Desktop software and perfor m a HotSync operation T o inst all s oftware : ■ Put the Palm Desktop CD into your compute r ’s CD-ROM or DVD drive and follow the onscr een instal lation instr uctions. T o perfor m a Ho tSyn c ope ration: ■ T ap the[...]

Chapter 1 S et ting Up Y our Handheld 6 ■ CD-ROM or DVD drive (Palm Desktop software is supplied on a CD-ROM dis c. Check w ww .palm .com for updates and new versions of the software.) ■ One availabl e USB port ■ Mouse or equivalent Minimu m requi remen ts: Mac ■ Apple Macintosh or compat ible with a PowerPC pr ocessor ■ Mac OS version 9.[...]

Congratulation s! 7 Congratulations! Y ou’ ve set up your handheld and installed Pal m Desktop softwar e. For compr ehensive information about using your handheld, continue r eading this electr onic Handbook . For mor e information about usi ng Palm Desktop softwar e, see t he following: ■ The W indows tutorial for Palm Desktop softwar e, Quick[...]

Chapter 1 S et ting Up Y our Handheld 8[...]

9 CHAPT ER 2 Exploring Y our Handheld Palm™ Zir e™ handhelds will help you stay or ganized and on time, and keep up with daily tasks while you ar e away from your desk. Use your new handheld to do the following: ■ Enter your schedule in Date Book ■ Keep all your contact names, addresses, and phone numbers in Addr ess Book ■ Prioritize and[...]

Chapter 2 Explorin g Y our Handheld 10 Zire han dheld componen ts T ak e a few minutes to familia rize yourself with the featur es of your handheld. Locatin g front pan el controls Scr een Displays the applications and informati on stor ed in your handheld. It is touch-se nsitive and r esponds to the stylus. Scr oll but tons/ Clock contr ol Display[...]

Zire handhel d component s 11 Locating ba ck panel com ponents Application but ton s Activates the individ ual handhe ld application s that corr espond to the icons on the buttons: Date Book and Address Book. If your handheld is turned of f, pressing eit her application button activates the handheld and opens the corr esponding application. This is[...]

Chapter 2 Explorin g Y our Handheld 12 Locatin g top compon ents Using the protective fl ip cover The flip cover pr otects your handheld screen when it is not in use. Y ou can open the cover so that it r ests on the back of your handheld, or remove i t altogether . T o attach the cover: ■ Align the rail with the gr oove on the back of your handhe[...]

Using your h a ndheld with a PIM 13 T o remove the cover: 1. Open the cover and grasp the back flap. 2. Gently slide the cover to one side unti l the rail slides out fr om the groove on the back of your handheld. Do not pull the rail out of the gr oove. Using y our handheld w ith a PIM Y our handheld com es with a personal information manag e r (PI[...]

Chapter 2 Explorin g Y our Handheld 14 Contr ast contr ol T ap the Contrast i con to open the Adjust Contras t dialog box. T ap to the l eft or right of the slider to adjust the contrast in small incr ements or drag the slider to change the contrast in lar ge incr ements. Y ou can also press the up and down scr oll buttons to adjust the c ontrast. [...]

T ap ping and typi ng 15 Displa ying online t ips Many of the dial og boxes that appear on y our handheld contain an online T ips icon in the upper -right corner . Online tips anticipate questio ns you have in a di alog box, pr ovide shortcuts for usi ng the dialog box, or gi ve you other useful infor ma tion . T o displa y a n online tip: 1. T ap [...]

Chapter 2 Explorin g Y our Handheld 16 ■ Select options in dia log boxes ■ Open the onscre en keyboar ds Just as you can drag the mouse to select text or move objects on your compute r , you can also dra g the stylus to select text. Y ou can a lso use the stylus to drag the slider of any sc roll b ar . Entering data Ther e are s everal ways to [...]

Ente ri ng d ata 17 After a keyboar d is open, you can tap to open any of the other keyboar ds, including the internat ional keyboar d. See “Using the onscre en keyboar d” in Chapter 3 for mor e information. Graffi ti writing Y our handheld inc ludes Graf fiti writing soft ware as the primary system for entering text and numbers. W ith Graffiti[...]

Chapter 2 Explorin g Y our Handheld 18 NO T E A blinking cur sor appears on the fir st line of the new memo to indicate where the new text w ill appear . See “Using Graf fiti writing to enter data” in Chapter 3 for details. Note P ad The Note Pad application pr ovides a place wher e you can write a quick note in your own handwriting dir ectly o[...]

Customizin g your handhe ld 19 After the information is in Palm Desktop softwar e, perform a HotSync operation to synchroniz e your handheld with your computer . See “Performing cable HotSync operations” in Chapter 14 for more infor mation. Importi ng data If you alr eady have data i n a database on your comput er , you can import it into Palm [...]

Chapter 2 Explorin g Y our Handheld 20 T o set the date: 1. T ap the Set Date box. 2. T ap the arr ows to select the curr ent year . 3. T ap a month. 4. T ap the curre nt date. T o set the tim e: 1. T ap the Set T ime box. 2. T ap the up or down arrows to c hange the hour . 3. T ap each number of the minute, and then tap the arr ows to change them.[...]

Customizin g your handhe ld 21 T o set the t ime z one: 1. T ap the Set T ime Zone box. 2. T ap a time zone. TIP When you travel, c hanging the time zone set ting to a new time zone automatically resets the date and time on your handheld, but it does not c hange the time of appointments set in Date Book. 3. T ap OK. T o set the daylight saving swit[...]

Chapter 2 Explorin g Y our Handheld 22[...]

23 CHAPT ER 3 Entering Data in Y our Handheld This chapter explains how to enter data into your handheld . There ar e several ways to enter data into your handheld: ■ Using the onscr een keyboard ■ Usin g Gr affit i ® wri ting ■ Using Note Pad ■ Beaming data fr om a device that has an infrar ed (IR) port ■ Entering or importing data in P[...]

Chapter 3 Entering Data in Y our Handheld 24 Using Graffiti writing to enter data Chapter 2 intr oduced Graffiti writing and briefly descri bed how to use it to enter text in your applicati ons. In this section, you l earn the pr ocedur es for cr eating letters, numb ers, punctuation, and symbols, as well as some G raff iti tips and tric ks. Writin[...]

Using Graf fiti writing to en ter data 25 T o write Graf fiti letters : 1. T ap the screen wher e you want your text to go. NO T E Y ou need to tap abo ve the Graffiti writing area, and must se e a blinking cur sor before you write t he text. 2. Use the tables on the following pages to find the str oke shape for the letter you want to cr eate. For [...]

Chapter 3 Entering Data in Y our Handheld 26 ■ W rite at natural speed. W riting too slowly can generate r ecognition erro rs. ■ Do not write on a sla nt. V ertical str okes should be parallel to the sides of th e Graf fiti writing ar ea. ■ Pr ess firmly . The Graf fit i ® alphabet L ett e r S t roke s L ette r S t ro kes AN B O CP D Q ER F [...]

Using Graf fiti writing to en ter data 27 Writing cap ital letters Y ou ma ke capital lette rs with the same str oke shapes as the basic alphabet characters. T o make capital letters, you must f irst “shift” to c aps—just as you pre ss the Shift key on a keyboa rd—and then write the c haracter stro kes. NO T E Graf fiti writing includes a f[...]

Chapter 3 Entering Data in Y our Handheld 28 Graffi ti numbers Writing pu nctuation marks Graf fiti writing can cr eate any punctuation symbol that you can enter fr om a standar d keyboard. All punctuat ion marks begin with a single t ap on the Graf fiti writing ar ea. When you make this tap, you activa te Punctuation Shift and a dot appears to sho[...]

Using Graf fiti writing to en ter data 29 Additio nal Graffiti punc tuation Writing sym bols and exten ded charact ers All symbols and e xtended characters begi n with the Symbol Shift s tr oke in the Graf fiti writing ar ea of your handheld: When the Symbol Shift is ac tive, a slant ed shift symbol appears in the l ower- right corner of the scr ee[...]

Chapter 3 Entering Data in Y our Handheld 30 Accent strokes Using these acc ent strokes , you can write the foll owing accented let ters: à á â ã ä å è é ê ë ì í î ï ò ó ô õ ö ù ú û ü ÿ ý ñ Additio nal non-English charact ers Y ou can write the fol lowing characters without any special punctuation or shifting: NO T E Y ou [...]

Using Note P ad 31 might cr eate a ShortCut for your name, or for the header of a memo. See “ShortCuts pr eferences” in Chapter 15 to l earn about cr eating your own ShortCuts. T o use a ShortCut, draw the ShortCut str oke followed by the ShortCut characters. When you draw the ShortCut stroke, the ShortCut symbol appears at the insertion point [...]

Chapter 3 Entering Data in Y our Handheld 32 Be ami ng da ta Y our handheld is equipped with an IR port that is located at the top of the handheld, behind the dark shield. The IR port supports the IrCOMM implementation of the standar ds for infrar ed communication est ablished by the Infrare d Data Association (IrDA). This means that not only can y[...]

Beaming da ta 33 TIP F or best results, P alm handhelds should be betwee n 1 0 centimeters (approximately 4 inc he s) and 1 meter (approximately 39 inc hes) ap art, and the path between the two handhelds must be clear of obstacles. Bea ming distance to other devices may be different. 5. W a it for the Beam Status d ialog box to indicate that the tr[...]

Chapter 3 Entering Data in Y our Handheld 34 T ips on bea ming infor ma tion ■ Y ou c an set the full-scr een pen strok e to beam the curr ent entry . See “Pen pr efer ences” in Chapter 15 for more i nformation . ■ Y ou c an draw the Graf fiti Command str oke to activate the Command toolb ar , and then tap the beam icon. ■ Y ou c an use t[...]

Impor ting data 35 T o import data from a Windows comput er: 1. Open Palm Desktop softwar e. 2. Click the application into which you want to import data. 3. If you ar e importing recor ds that contain a field with c ategory names, do the following: – Select All in the Ca tegory box. – Be sur e that the same categori es that a ppear in the impor[...]

Chapter 3 Entering Data in Y our Handheld 36 ■ Newton running OS 1.0 with Newton Connection Kit: Names; Date Book Cal endar; and Notepad (text fil e) ■ Now Contact (text fil e) ■ Now Up-to-Date (text f ile) ■ QuickDex (text fi le) ■ T ouchBas e Pro (text fil e) Palm Desktop softwar e can also import data in the fo llowing file formats: ?[...]

37 CHAPT ER 4 W orking with Applications This chapter explains how to open and switch between applic ations on your handheld, how to change application se ttings so they ar e personalized to your work methods, and how to categori ze applications so you v iew them in rel ated gr oups. Opening application s T appi ng the Home icon opens the Applicati[...]

Chapter 4 W orking with Applicat ions 38 T o open an a pplication on your ha ndheld : 1. T ap the Home icon . 2. T ap the icon of the application that you want to open. If you have many applications i nstalled on your handheld, tap the sc ro ll bar to see all of your application s. TIP T o find an application quic kly , you can wri te the Graff iti[...]

Changing the Applicat ions Launc her dis play 39 4. T ap the pick list next to each applic ation to selec t a category . TIP T o create a new category , tap Edit Categories from the pic k list. T ap New, enter the category name, and then tap OK to add the category . T ap OK. 5. Ta p D o n e . T o displa y a pplications by category: 1. T ap the Home[...]

Chapter 4 W orking with Applicat ions 40 4. T ap the V iew By pick li st and select List . 5. Ta p O K . T o open the Applicat ions Launche r to the las t op ened cate gory: 1. T ap the Home icon . 2. T ap the Menu icon . 3. T ap Options, and then tap Pr efer ences. 4. T ap the Remember Last Ca tegory check box to select it. 5. Ta p O K . Using men[...]

Using m enus 41 T o open the menu ba r: 1. Open an application ( such as Memo Pad). 2. Do one of the following: – T ap the Menu icon . – T ap the inverted title ar ea at the top of the scr een. In this example, thr ee menus are av ailable: Recor d, Edit, and Options. The Recor d menu is sele cted and contains the commands New Memo, Del ete Memo[...]

Chapter 4 W orking with Applicat ions 42 Draw the Command str oke anywhere in the Graf fiti ar ea. When you draw the Command str oke, the Command toolbar appears just above the Graf fiti writing ar ea to indicate t hat you ar e in Command mode. The command toolbar di splays context-sensi tive menu command s for the curr ent scr een. For examp le, i[...]

Common task s 43 Common ta sks The tasks described in this section use the term “r ecor ds” to refe r to an individual item in any of the appl ications: a single Date Book event, Addr ess Book entry , T o Do List item, Note Pad note, Memo Pad memo, or Expens e item. Creating r ecords Y ou c an use the following pr ocedure to cr eate a new re co[...]

Chapter 4 W orking with Applicat ions 44 Enterin g text For information on how to enter text using Gr af fiti writing, the onscreen keyboar d, or the keyboar d attached to your computer , see Chapter 3 . For information on entering text in Note Pad, see Chapter 1 1 . Edit m enu The Edit menu is availa ble with any scr een where you enter or edit te[...]

Common task s 45 Deletin g records T o delet e a recor d: 1. Select the recor d you want to delete. 2. T ap the Menu icon . 3. T ap Recor d, and then tap the Delete comma nd: Date Book: Delete Even t A ddress Book: Delete Addr ess T o Do List: Delete Item Note P ad: Delete Note Memo P ad: Delete Memo Expense: Delete Item A confirmation dial og box [...]

Chapter 4 W orking with Applicat ions 46 pr ove useful later , you can purge them f r om your handheld and save them in an ar chive file on your computer . Pur ging is not availa ble in Addr ess Book, Note Pad, or Memo Pad; you must dele te outdated r ecords manually fr om these applications. T o purge record s: 1. Open the application. 2. T ap the[...]

Common task s 47 Addr ess Book contains the QuickLi st user -defined cat egory , in which you can stor e the names, addr esses, and phone numbers you might need in emer gencies (doctor , fir e department, lawyer , etc.). Expense contains two user -defined categories, New Y ork and Paris, to show how you might sort your expenses accor ding to dif fe[...]

Chapter 4 W orking with Applicat ions 48 2. Select the category you want to view . The list scr een now displays only the r ecor ds assigned to that c ategory . TIP P ressing an application but ton on the front panel o f the handheld toggles through all the categories of that application. T o defin e a ne w cate gory : 1. T ap the category pick lis[...]

Common task s 49 T o rena me a category: 1. T ap the category pick list in the upper - right corner of the l ist scr een. 2. T ap Edit Categories. 3. Select the category that you want to r ename, and then tap Rename. 4. Enter the new name for the category , and then tap OK. 5. Ta p O K . TIP Y ou can group the records in two or more categories into[...]

Chapter 4 W orking with Applicat ions 50 Using Find Y ou can use Find to locat e any text that you specify , in any application that r esides on your handheld. T o use F ind: 1. T ap the Find icon . TIP If you select text in an application before you tap Find, the selected text automatically appear s in the Find dialog box. 2. Enter the text that y[...]

Common task s 51 The list scr olls to the first r ecor d in the list that s tarts with the first letter you enter . Continue to spell the name you’re looking for , or when you see the name, tap it. 5. T ap Add. The name you selected, al ong with the other information associat ed with it, is pasted into the recor d you selected in step 1. Phone Lo[...]

Chapter 4 W orking with Applicat ions 52 T o look up an Address Bo ok record: 1. Display the Address li st scr een. 2. Enter the first letter of the name y ou want to find. The list scr olls to the first entry th at begins with t hat letter . If you write another letter , the list scr olls to the first entry that starts with those two letters. For [...]

Common task s 53 3. T ap Who. 4. T ap Lookup. The Attendees Look up scr een displays a ll the names i n your Addr ess Book that have data in the Company field. 5. Select the name you want to add, and then tap Add. The name appears in the Attendees scr een. 6. Repeat steps 4 and 5 to add mor e names. 7. Ta p D o n e . 8. Ta p O K . Sorting list s of[...]

Chapter 4 W orking with Applicat ions 54 A ddress Book: Note P ad: Memo P ad: 5. Do one of the following: A ddress Book: T ap the sett ing you want. Note P ad: T ap the Sort by pick list and select Alphab etic, Date, or Manual. Memo P ad: T ap the Sort by pick list and select Alphab etic or Manual. 6. Ta p O K . T o sort the Note Pad or Memo lis t [...]

Common task s 55 3. Ta p D e t a i l s . 4. Ta p N o t e . 5. Enter your note. 6. Ta p D o n e . A small note icon appea rs at the right side of any item that has a note. T o review or edit a note: ■ T ap the Note icon . T o delet e a note : 1. T ap the Note icon . 2. T ap Delete . 3. T ap Y es. Choos ing f onts In many applic ations, you can c h[...]

Chapter 4 W orking with Applicat ions 56 T o change the fon t style: 1. Open an application. 2. T ap the Menu icon . 3. T ap Options, and then tap Font. 4. T ap the font style you want to use. 5. Ta p O K . Rev iewin g Reminders Y ou can set alarms to notify you of appointments, notes, and alarms in Date Book, Note Pad, and Cloc k. When an alarm oc[...]

Installing a nd remo ving applica tions 57 Receivi ng re mind ers f rom Palm De sktop softwa re Y ou c an also set an option to recei ve Date Book event alerts fr om Palm Desktop softwar e . The featur e is disabled by default, so you must enable it within Palm Desktop software. T o enable an event alert from Palm Deskt op so ftware: 1. Double-cli [...]

Chapter 4 W orking with Applicat ions 58 T o inst all add-o n software on your handheld us ing a W indows compu ter: 1. On your computer , copy or download the applic ation you want to install into the Add-on folder in your Palm Desktop dir e ctory on your computer . NO T E If the sof twa re you download is compressed, you need to decompress it int[...]

Installing a nd remo ving applica tions 59 NO T E Review the list of applications you se lected in the Install T ool dialog box. If you do not w ant to install an applic ation, select it, and then clic k Remove. (This does not remove the application from your computer; it simply r emoves it from the list of a pplications to ins tall.) 8. Click Done[...]

Chapter 4 W orking with Applicat ions 60 6. Select the Add-on folder fr om the pop-up menu. 7. Select the application you want to install . If the file you want to i nstall is not listed in the dialog box, go to the f older where you copied the file. Most Palm ™ application files h ave the ext ension PRC, P DB, PQA, or SCP . 8. Click Add Fil e to[...]

Installing a nd remo ving applica tions 61 4. T ap the application tha t you want to r emove. 5. T ap Delete . 6. T ap Y es. 7. Ta p D o n e . Removi ng Pa lm Desktop sof twa re If you no longer want to use Palm Desktop softwar e, you can remove it fr om your comp ute r . T o remove P alm Deskto p sof tware from a Windows co mpute r: 1. Fr om the W[...]

Chapter 4 W orking with Applicat ions 62 6. Select the folder that contains your Palm Desktop softwar e files. 7. Click Remove. NO T E This process removes only the application files. The data in your User s folder remains untouc hed. 8. Restart your computer .[...]

63 CHAPT ER 5 Using Address Book Addr ess Book enables you to ke ep names, addr esses, phone numbers, and other information about your personal or business cont acts. Use Addr ess Book to do the following: ■ Quickly look up or enter names, addr esses, phone numbers, and other infor ma tion . ■ Enter up to five phone numbers (home, work, f ax, m[...]

Chapter 5 Using Address Boo k 64 Creating an Address Book entry A r ecord i n Addre ss Book is called an “entry .” Y ou can creat e entries on your handheld, or you can use Palm™ Desktop soft w are to cr eate entries on your computer and then download the entries to your handheld with your next HotSync ® operation. Palm Desktop softwar e als[...]

S electing ty pes of phon e numbers 65 NO T E As you ente r letters in the T itle , Company , City , and State fields, text appear s for the first logical matc h that exists in your Address Book. As you enter more letters , a closer matc h appear s. F or example, you may already have S acramento and San F r ancisco in your Address Book. As you ente[...]

Chapter 5 Using Address Boo k 66 3. T ap the pick list next to the label you want to change. 4. Sele ct a new lab el. Changin g add ress entry de tails The addr ess entry details d ialog box pr ovides a variety of options that you can associate with an entry . T o open the addres s entry details dialog box: 1. T ap the entry whose details you want [...]

Addr es s Book me nus 67 Address Book menus Addr ess Book menus ar e shown h ere for your r efere nce, and Addr ess Book featur es that are not explained else w here i n this book ar e described here. See “Using menus” in Chapter 4 for information about choosing m enu commands. The Recor d and Options menus dif fer depending on whether you’r [...]

Chapter 5 Using Address Boo k 68 Rename Cust om Fields These custom fields appear at the end of the Addr ess Edit scr een. Rename them to identify the kind of information you enter i n them. The names you give the cust om fields appear in al l entries. About A ddr ess Book Shows version informa tion for Addr ess Book.[...]

69 CHAPT ER 6 Using Calculator Calculator enable s you to perform addition, subtrac tion, multiplicat ion, division, and square r oot operations. Use Calculator to do the f ollowing: ■ Perform b asic calcu lations. ■ Stor e and r etrieve values. ■ Display the last series of cal culations, which is useful for confirming a series of “chain”[...]

Chapter 6 Using Calculator 70 Recent Calculations The Recent Calcul ations command enables you t o r eview the last series of calculations a nd is particularly useful for conf irming a series of “c hain” calculations. T o displa y recent calc ulations: 1. T ap the Menu icon . 2. T ap Options, and then tap Recent Calculat ions. 3. After you fini[...]

Calculator me nu 71 Calculator menu Calculator menus ar e shown here for your r eference, and Cal culator featur es that ar e not explained e lsewhere in this b ook ar e described her e. See “Using menus” in Chapter 4 for information about choosing m enu commands. Options menus About Calcu lator Shows version informa tion for Calculator .[...]

Chapter 6 Using Calculator 72[...]

73 CHAPT ER 7 Using Clock Clock enables you to view the curr ent time and date and to set an alarm. Use Clock to do the foll owing: ■ V iew t he curre nt time and date. ■ Open a pr efer ences scr een wh ere you can set the time and date for all the applications on your handheld. ■ Set an alarm. T o open Clock : 1. T ap the Home icon . 2. T ap[...]

Chapter 7 Using Cloc k 74 Setting an alarm Y ou c an set an alarm to alert you at a particular time. T o set an alarm: 1. T ap the Home icon . 2. T ap the Clock icon . 3. T ap the Alarm box to open the Set Alarm dialog box. 4. T ap the time columns to set the hour and minute. 5. When the alarm r eminder message appears , do one of the following: ?[...]

Clock menus 75 Clock menus Clock menus a re shown her e for your refer ence, and Clock featur es that ar e not explained elsewher e in this book ar e described her e. See “Using menus” in Chapter 4 for information about choosing m enu commands. Options menu Dis play Opt ions Allows you to choose which informati on appears on the Clock scr een. [...]

Chapter 7 Using Cloc k 76[...]

77 CHAPT ER 8 Using Date Book Date Book lets you quickly and easi ly schedule appointments or any kind of activity assoc iated with a time and date. Use Date Book to do the following: ■ Enter a description of y ou r appointment and assign it to a specific t ime and date. ■ Display a chart of your appointments for an entire we ek. The W eek V ie[...]

Chapter 8 Using Date Boo k 78 NO T E Press the Date Bo ok application but ton repeatedly to cycle through the Day , W eek, Month, and Agenda views. When you open Date Book, the scr een shows the curr ent date and a list of times for a normal busi ness day . Scheduling an event A r ecord i n Date Book is c alled an “event.” An event c an be any [...]

S c heduling an event 79 3. If the event is one hour long, s kip to step 5. If t he event is longer or shorter than an hour , tap the time of the ev ent to open the Set T ime dialog box. TIP Y ou can al so open the Set Time dialog box (to select a star t time) by making sure no event is selected, and then writing a number on the number side of the [...]

Chapter 8 Using Date Boo k 80 T o schedule a n event for anothe r day: 1. Select the date you want for the event by doing one of the following: – T ap the day of the week that you want in the d ate bar at the t op of the scr een. If necessary , tap the Previous week or Next week scro ll arr ows to move to another week. TIP Y ou can also use the s[...]

R esc hedulin g an event 81 3. T ap No T ime, so that no sta rt or end times ar e defined for the new event. TIP Y ou can al so create a new untimed event by making sure no event is selected and then w riting lett er s in the Gra f fiti writing area. 4. Enter a description of t h e event. 5. T ap a blank ar ea on the screen to deselect the untimed [...]

Chapter 8 Using Date Boo k 82 Setting an alarm for an event The Alarm setting enables you to set an alarm f or events in your Date Book. Y ou can set an al arm to notify y ou minutes, hours, or days befor e an event. The default Alarm setting is 5 minutes befor e the time of the event, but you can change this to any number of minutes , hours, or da[...]

S c heduling repeatin g or continuous event s 83 Setting an alarm for an u ntimed event Y ou c an set a silent alarm for an untimed event. In this case, the alarm triggers at the specified period of minutes, hours , or days befor e midnight (beginning) of the day of the untimed event. When the alarm t riggers, the r eminder list di splays the alarm[...]

Chapter 8 Using Date Boo k 84 6. T o s pecify an end date for the r epeating or continuous event, tap the End on pick list and ta p Choose Date. Use the date pic ker to select an end date. 7. Ta p O K . After you schedule a r epeating or continuous event, this icon appears to the f ar right of the event. Changin g repeatin g or continu ous events W[...]

Changing the Da te Book view 85 ■ If you change the date of an occurr ence of a repeat ing event (e.g., fr om January 14th to January 1 5th) and apply the change to all occurr ences, the new date becomes the start da te of the r epeating event. Y our handheld adjusts the end date to maintain the durati on of the event. If you apply t he change to[...]

Chapter 8 Using Date Boo k 86 T o display the W e ek V iew: 1. T ap the W eek V iew button. 2. T ap the navigation contr ols to move forwar d or backwar d a week at a time, or tap on a column to display details of an ev ent. NO T E The W eek View also shows untimed ev ents and eve nts that ar e before and aft er the range of times shown. 3. T ap an[...]

Changing the Da te Book view 87 ■ T ap any day or date that appear s at the top of the W eek V iew to move dir ectly to that day without se lecting an event. ■ The W eek V iew shows the time span defi ned by the Start T ime and End T ime in the Date Book Pref erences s ettings. If you have an event b efor e or after thi s time span, a bar a ppe[...]

Chapter 8 Using Date Boo k 88 W orkin g in Agenda V ie w The Agenda view shows you your untimed events, appointments, and T o Do items in one scr een. Wh en you tap an untimed event or appointment i n the Agenda view , the Day view appears so you can see mor e detailed information about the event. Y ou can tap the check box next to a T o Do item to[...]

Date Book me nus, preferenc es, and displa y option s 89 Spott ing event con fli cts W ith the abil ity to define spec ific start and end times for any event, it’s possible to schedule events tha t overlap (an event that starts befor e a previous event f inishes). An event conflict ( time overlap) appears in the W eek V iew as overlapping bars. T[...]

Chapter 8 Using Date Boo k 90 Dis play Opt ions Allows you to change Date Book’s appearance and which events display . ■ Show Time Bars. Activates the time bars that a ppear in the Day V iew . The time bars show the duration of an event a nd illustrate ev ent conflicts. ■ Compress Da y V iew . Contr ols how times appear in the Day V iew . Whe[...]

91 CHAPTER 9 Using Expense Expense lets you keep track of your expenses and then transfe r the information to a spr eadsheet on your computer . Use Expense to do the following: ■ Record dates, types of expenses, a mount spent, payment method, and other details assoc iated with any money that you sp end. ■ Assign expense item s to categories so [...]

Chapter 9 Using Expense 92 Adding expense items A r ecord i n Expense is call ed an “item.” Y ou can sort your Expense items into categories or add other i nformation that you want to assoc iate with the item. 1. Ta p N e w. TIP Y ou can also create a new Expense item by writing on th e number side of the Graf fiti writing area w hile in the Ex[...]

Adding expen se items 93 Changin g the date of an Expense item Initially , Expense items appear with the date you enter them. Y ou can change the date associat ed with any Expense item. T o change the date o f an Expense item: 1. T ap the Expense item you want to change. 2. T ap the date of the selecte d item. 3. T ap the new date. Enter ing re cei[...]

Chapter 9 Using Expense 94 4. Ta p O K . Customizing the Currenc y pick list Y ou c an select the curr encies and symbols that appear in the Curr ency pick list. T o customi ze th e Curr enc y pick list : 1. T ap the Curr ency pick list in the Receipt Details dialog box, and then selec t Edit curr encies. 2. T ap ea ch Currency pick list and select[...]

Customizin g the Cur rency pic k list 95 T o change your default currency: 1. Open Expense. 2. T ap the Menu icon . 3. Select Options, and then sel ect Pref er ences. 4. T ap the Default Curr ency pick list. 5. T ap the currency symb ol you want to appear in Expense. 6. Ta p O K . Definin g a custom currenc y symbol If the curr ency you want to use[...]

Chapter 9 Using Expense 96 NO T E If you want to use your custom cur rency symbol as the default for all Expense items, select the symbol in the P references dialog box. If you want to use your custom cur rency symbol only for a par ticular Expense item, select the symbol in the R eceipt Details dialog box associated wi th that item. Show Options S[...]

Expense m enus 97 ■ Print Expense r eports ■ T ransf er Expense data to other appli cations such as Micr osoft Excel using the Send command or Export command, and import data in popular fil e formats For mor e information on using Expense on your computer , see: ■ The online help f or Palm Desktop softwar e. T o acc ess the online help, go to[...]

Chapter 9 Using Expense 98 Opti ons menu Pr ef er ences Use automatic fill. Lets you select an expense type by writi ng the first letter of an expense type in the Graf fiti writing ar ea. For example, if you write the letter “ T ,” it enters the “T axi” expense type. W riting “T” and then “E” enters “T elephone” which is the fir[...]

99 CHAPTER 1 0 Using Memo P a d Memo Pad provi des a place to take notes that ar e not associated with r ecords in Date Book, Addr ess Book, or T o Do List. U se Memo Pad to do the following: ■ Use Graf fiti ® charact ers to store memo s, lists, or any other text message on your handheld. ■ Send memos to popular computer appl ications like Mic[...]

Chapter 1 0 Using Memo P ad 10 0 3. Ta p N e w. TIP In the Memo list scre en, you ca n also begin writing in the G raffit i writing area to create a ne w memo . The firs t lett er is a utomatically ca pitalized and begins your new memo. 4. Enter the text you want to appear i n the memo. Use the carriage return str oke to move down to new lines in t[...]

Memo P ad menus 101 Memo P ad me nus Memo Pad menus are shown her e for your refer ence, and Memo Pad features that ar e not explained e lsewhere in this b ook ar e described her e. See “Using menus” in Chapter 4 for information about choosing m enu commands. The Recor d and Options menus dif fer depending on whether you’r e displaying the Me[...]

Chapter 1 0 Using Memo P ad 10 2[...]

10 3 CHAPTER 1 1 Using Note P a d Note Pad pr ovides a place to take n otes in your own handwriting. Y ou can use Note Pad to do everythi ng you might do with a piece of pape r and a pencil. Use Note Pad to d o the following: ■ T ak e notes, draw a sketch, or write any kind of message dir ectly on your handheld scr een. Later , you can enter this[...]

Chapter 1 1 Using Note P ad 10 4 NO T E If Note P ad is already running, tap New. 3. W rite the informat ion direc tly on the handheld scr een. TIP T ap the pen selector to c hoose a different pen width, or c hoose the eraser to remove unw a nted stro k es. 4. (Optional) Select the ti me at the top of the scr een and enter a titl e using Graf fiti [...]

Clearing a note 10 5 Clearing a note Y ou c an erase the drawing are a in a note while r etaining the note title. T o clear a not e: 1. In the Note Pad list, tap t h e note title. 2. T ap the Menu icon . 3. T ap Edit, and then tap Clea r Note. Setting an alarm for a note Y ou c an set an alarm for a spec ific time and da te to remi nd you to follow[...]

Chapter 1 1 Using Note P ad 10 6 7. T ap the year , month, and date you want the alarm to s ound. After you tap the date, the Set Alarm dialog box r eappears. 8. Ta p O K . 9. When the alarm goes of f and the r eminder messa ge appears, do one of the following: – T ap OK to permanently dismiss the r eminder and return to the c urrent scr een. –[...]

Note P ad menus 10 7 Record menus Opti ons menu s Note P ad list Note scre en Pref erenc es Displays the Note Pad Pref erences dia log box, where you define the sort or der for notes and the alarm sound. About Not e P ad Shows version information for Note Pad. Not e Pad lis t Note sc reen[...]

Chapter 1 1 Using Note P ad 10 8[...]

10 9 CHAPTER 1 2 Using Security Y our handheld comes with a Security application so that unauthorized users cannot view the entries you wish to pr otect. Use Security to do the following: ■ Lock and turn of f your handheld so that it does not operate until you enter the corr ect passwor d. ■ Mask all r ecords that you ma rk as private so the in[...]

Chapter 1 2 Using S ecurity 11 0 5. (Optional) Enter a hint to help your r emember your password if you forge t it. 6. T ap OK. 7. Enter the same password a second time, and tap OK. Changing or deleting a pass word Once you define a passwor d for your handh eld, you can change or delete it at any time. Y ou must enter the curr ent password be for e[...]

Loc king yo ur handheld 111 4. Do one of the following: – T o change the passwor d and hint, enter the new password and hint, and tap OK. – T o r emove the password, t ap Unassign. Locking y our han dheld Y ou c an lock your handheld so that it cannot be operated until your passwor d is enter ed. In the event that your handheld is lost or stole[...]

Chapter 1 2 Using S ecurity 11 2 4. T ap On power off. 5. Ta p O K . T o set your handh eld to lock at a pre set ti me: 1. T ap the Home icon . 2. T ap the Security icon . 3. T ap the Auto Lock Handheld box, and then enter your passwor d. 4. T ap At a pr eset time, and then use the arro ws to set the time. 5. Ta p O K . T o set your handh eld to lo[...]

R ecove ring from a forgot ten password 11 3 IMPOR T ANT If you loc k your handheld, you must enter the exact passwor d to re-activate your handheld. If you forget the password, your handheld will present the hint you have entered to help you remember the password. If you still cannot remember the password, you must perform a hard reset to resume u[...]

Chapter 1 2 Using S ecurity 11 4 Making records priv a te Y ou c an make individ ual r ecor ds private. Private r ecords r emain visible and accessibl e, however , until you select the Security setting to hide or mask all private re co r d s . Hiding or masking priv ate records Y ou ca n hide or mask all r ecords that you mark as priva te. Masked r[...]

Making reco rds private 11 5 3. T ap the Current Priv acy pick list a nd select Mask Recor ds. 4. T ap OK to confirm that you want to mas k private r ecords. T o displa y all priva te record s: 1. T ap the Home icon . 2. T ap the Security icon . 3. T ap the Current Priv acy pick list a nd select Show Record s. If you do not have a passwor d, hidden[...]

Chapter 1 2 Using S ecurity 11 6 T o make a r ecord pri vate: 1. Display the entry that you want to make private. 2. In Note Pad only: T ap the Menu icon , and then tap Options. 3. Ta p D e t a i l s . 4. T ap the Private check b ox to select it. 5. Ta p O K .[...]

11 7 CHAPTER 1 3 Using T o Do List T o Do List is a convenient place to cr eate r eminders and prioritize the t hings that you have to do. Use T o Do Li st to do the following: ■ Make a quick and convenient list of things to do. ■ Assign a priority level to each task . ■ Assign a due date for any or all of your T o Do List items. ■ Assign T[...]

Chapter 13 Using T o Do List 11 8 3. Ta p N e w. 4. Enter the text of the T o Do List item. The text can be longer than one line. 5. T ap anywhere onscr een to deselect the T o Do List item. TIP If no T o Do List item is currently selected, w riting in the Graffiti ® writing area automatical ly creat es a new item . Setting priority The priority s[...]

Chec king of f a T o Do List item 11 9 Checking off a T o Do List item Y ou c an check of f a T o Do List item to indicat e that you’ve completed it. Y ou c an set the T o Do List to r ecord the date that you complete the T o Do item, and you can choose to show or hide com pleted items. See “T o Do Show Options” later in this cha pte r . T o [...]

Chapter 13 Using T o Do List 120 Setting a due date Y ou can assoc iate a due date with any T o Do List item. Y ou can also sort the items that appear in the list b ased on their due date. T o set a due dat e for a T o Do List item: 1. In the Details dia log box, tap “No Date” to o p en the Due Date pick l ist. 2. T ap the date that you want to[...]

T o Do List menu s 121 2. Select any of the f ollowing settings: 3. Ta p O K . T o Do List menus T o Do List menus ar e shown here for your r efer ence, and T o Do List f eatures that ar e not explained e lsewhere in this b ook ar e described her e. See “Using menus” in Chapter 4 for information about choosing m enu commands. Record menu Show C[...]

Chapter 13 Using T o Do List 122 Opti ons menu About T o Do List Shows version in formation for T o Do List.[...]

123 CHAPTER 1 4 P erforming HotSync ® Operations HotSync ® technology enables you to synchr onize data between one or mor e Palm OS ® handhelds and Palm™ Desktop softwar e or another P IM such as Microsof t Outlook. T o synchronize y our data, connect the HotSync ca ble to your computer and your handheld or use inf rared (IR) communications. T[...]

Chapter 1 4 Per forming HotS ync ® Oper ations 124 TIP If you’ re not sure whic h option to use, k eep the default setting : Always available. 4. Click OK. T o set the H otSync opt ions on a Mac: 1. Double-click th e HotSync Manager icon in the P alm folder . 2. Click the HotSync Contro ls tab and select any of the following options. 3. Close th[...]

Customizi ng HotSy nc application set tings 125 Customizing HotSync application settings For each applicati on, you can define a set of opti ons that determines how r ecords ar e handled during synchr on ization. These options a re cal led a “conduit.” By default, a HotSync operat ion synchr onizes all files be tween the handheld and Palm Deskt[...]

Chapter 1 4 Per forming HotS ync ® Oper ations 126 5. Click Change. 6. Click the di re ction in which you want to write data, or cl ick Do Nothing to ski p data transfer for an applica tion. NO T E Changing the HotS ync set ting from the default af fects only the nex t HotS ync operation. The reaf ter , the HotSy nc Actions rev er t to their defau[...]

P e rforming cable HotS ync ope rations 127 5. Click Conduit Settings. 6. Click the di re ction in which you want to write data, or cl ick Do Nothing to ski p data transfer for an applica tion. NO T E Changing the HotS ync set ting from the default af fects only the nex t HotS ync operation. The reaf ter , the HotSy nc Actions rev er t to their def[...]

Chapter 1 4 Per forming HotS ync ® Oper ations 128 The following steps ass ume that you have alr eady installed Palm Desktop softwar e . If you have not installe d this softwar e , see “Step 4: Install Palm Desktop softwar e and perform a HotSync operation” in Chapter 1 for instructions. T o perform a lo cal HotSy nc op eration on a Windows co[...]

P e rforming cable HotS ync ope rations 129 3. T urn on your handheld and tap the Favorite i con . IMPOR T ANT The first time you perform a HotS ync operation, you must enter a username in the New User dialog box and clic k OK. Ev ery handheld should have a unique name. T o prevent loss of a user ’ s records, n ever try to sync hronize mo re than[...]

Chapter 1 4 Per forming HotS ync ® Oper ations 130 P e rfor min g a H otSync oper ation for the first tim e: Ma c When you installed Palm Desktop so ftware, you enter ed a username. This username is the connection bet ween your handheld and your computer . The first time you perform a HotSync operat i on, the Palm Desktop softwar e: ■ Adds a use[...]

P e rforming cable HotS ync ope rations 131 T o perfor m a lo ca l HotSy nc op era tion on a Mac: 1. Connect your handheld to your computer using the HotSync c able. 2. Make sur e HotSync Manager is enabled: Double-clic k the HotSync Manager icon in the Palm fold er . Click the HotSync Contr ols tab and mak e sur e the Enabled opti on is select ed.[...]

Chapter 1 4 Per forming HotS ync ® Oper ations 132 4. In the Select User dial og box, select the username you enter ed when you installed the Palm Desktop software, and c lick OK. The HotSync Pr ogress di alog box r eappears and synchronization begins. 5. W a it for a message on your handheld indicating that the pr ocess is complete. After the Hot[...]

IR HotSy nc operation s 133 ■ Y our com puter must have an install ed infrar ed driver . If you have an ext ernal infrare d device attached to your computer , a driver is pr obably included wit h the device. Consult the documentation included with the device for i nformation on install ing the requir ed driver . Check your computer ’s documenta[...]

Chapter 1 4 Per forming HotS ync ® Oper ations 134 3. Click the Connection Settings tab. 4. Select the On check box next to IR Port. 5. Close the HotSync Softwar e Setup window . P erforming an I R HotSync operation After you complete the st eps to pr epare for performing an IR HotSync operation, it is easy to pe rform the actual operation. T o pe[...]

R emote HotS ync operation s 135 Remote HotSync operations Y ou can use a mode m and an infrare d-enabled phone to synchr onize your handheld when you ar e away fr om your computer . NO T E The firs t HotS y nc operation must b e local, using the cable. Af ter that, you can perform a remote HotS ync operation. T o perf orm a remot e HotSync operati[...]

Chapter 1 4 Per forming HotS ync ® Oper ations 136 3. Adjust the following opti ons as needed. 4. Click OK. T o prepare a Ma c fo r a r emote HotSyn c ope ratio n: 1. Confirm that the computer modem is c onnected and turned on, and that no communications a pplications, suc h as fax or telephony softwar e, or AppleT alk networking ar e running on t[...]

R emote HotS ync operation s 137 5. Select the On check box of the modem connecti on you’r e using, and then click Settings. 6. In the Settings dialog b ox, select Modem as the connection type, if it i s not alr eady selected. 7. Select the appr opriate modem type. Click OK. 8. Close the HotSync Softwar e Setup window . Preparing y our handhel d [...]

Chapter 1 4 Per forming HotS ync ® Oper ations 138 Selectin g the conduits for a r emote Hot Sync ope ration The Conduit Setup dialog box on your handheld enables you to define which files and/or applications synchr onize during a re mote HotSync operation. Y ou can use these settings to mi nimize the time re quired to synchr onize data with a mod[...]

Returnin g to cable HotS ync operation s 139 4. W a it for the HotSync operation to c omplete. If you have any pr oblems conducting a successf ul HotSync operation, see “ HotSync pr oblems” in Appendix B . Returning to cable HotSync operations It’s easy to r eturn to using the cable for HotSync operati ons. Y ou can even leave your handheld s[...]

Chapter 1 4 Per forming HotS ync ® Oper ations 140 Creating a user profile A user pr ofile enables you to insta ll the same s et of data onto multiple Palm OS handhelds befor e each handheld is individuali zed with a specific user name and data fi le. A handheld that is pr econfigured with a user pr ofile can be given to anyone because the handhel[...]

Creating a us er profile 141 6. Repeat steps 3 and 4 for each pr ofile that you want to create, and then click OK to r eturn to Palm Desktop soft ware. 7. Select the profil e from t h e User list and cr eate the data for the pr ofile (e.g., company phone lis t). T o create a u ser p rofile on a Mac: 1. Open Palm Desktop softwar e. 2. Fr om the User[...]

Chapter 1 4 Per forming HotS ync ® Oper ations 142 4. Select the profil e you want to load on the handheld, and cl ick OK. 5. Click Y es to transfer all the pr ofile data to the handheld. The next time you perform a HotSync operation, Palm Desktop softwar e prompts you to assign a username to the handheld. T o use a pr ofile fo r the first-t ime H[...]

143 CHAPTER 1 5 Setting Preferences for Y our Handheld The Pre ferences scr eens enable you to customize the configurati on options on your handheld, incl uding the followin g: T o open t he Prefere nce s scre ens: 1. T ap the Home icon . 2. T ap the Pref er ences icon . 3. T ap the pick list in the upper-rig ht corner of the scr een. 4. Select the[...]

Chapter 1 5 Set ting Prefe rences for Y our Handheld 144 Buttons preferences The Buttons Prefe re nces scr een enables you to associate dif fere nt applications with the buttons on the fr ont of the handheld. For example, if you find that you seldom use Addres s Book and often use Memo Pad, you can assign the Address Book b utton to start Memo Pad.[...]

Connection p r eference s 145 T o change th e Pen preferences: 1. Ta p P e n . 2. T ap the pick list and select one of the following set tings for the full-scr een pen str oke: 3. Ta p O K . Connection prefe rences The Connection Pr efer ences scr een enables you to define the settings used to connect your handhel d to other devices. The scr een di[...]

Chapter 1 5 Set ting Prefe rences for Y our Handheld 146 Y ou c an also cr eate custom configurations, which include t he following: Configuri ng an IR to phone connection The following example shows you how to edit the IR to P hone connection to adjust the communication speed b etween your handheld and phone; you can simila rly edit other connecti[...]

Dat e an d T i me pr efe re nc es 147 2. Ta p D e t a i l s . 3. T ap the Speed pick list and se lect the appr opriate speed. 4. Enter the initializa tion string supplied by the doc umentation for the modem attached to your m obile phone, if necessa ry . 5. T ap OK, and then tap OK again to save the configuration. After you cr eate the configuratio[...]

Chapter 1 5 Set ting Prefe rences for Y our Handheld 148 All your handheld applications use the Country def ault settings. Y ou can, however , customize your own pr efer ences as described in “T ime, date , week start, and numbers f ormats” later in th is chapter . T o set the country default : 1. T ap the country name pick list. 2. T ap the se[...]

General p reference s 149 Auto-off d ela y Y our handheld has a n automatic shutof f feature that turns of f the power after a period of inactiv ity . This featur e helps conserve battery power in case you for get to turn of f your handheld. If you find that your handheld shuts itself off be for e you finish revi ewing the information on the scr ee[...]

Chapter 1 5 Set ting Prefe rences for Y our Handheld 150 System, al arm, and game sounds Y our handheld uses a variety of sounds. The System, Alarm, and Game Sound settings enable you t o turn the sounds on or of f, and to adjust the volume level. T o set the sy stem and alar m sound s: 1. T ap the System Sound pick list and se lect the sound leve [...]

Network prefe rences and TCP/IP so ftw are 151 NO T E TCP/IP provides the ability to connect to your ISP or dial-in server with applications tha t allow you to view the transmitted data. Visit the web site www.palm.com for information on third-par ty applications that tak e a dvantage of TCP/IP . Selectin g a service Use the Servic e setting to sel[...]

Chapter 1 5 Set ting Prefe rences for Y our Handheld 152 Entering a p assw ord The Passwor d box identifies the passwor d you u se to log into your ISP or dial-i n server . Y ou r entry in this field determines whether your handheld prompts you to enter a passwor d each time you log into your network: ■ If you do not enter a password, your handhe[...]

Network prefe rences and TCP/IP so ftw are 153 T o select a connect ion: 1. T ap the Connection pick li st. 2. T ap the connection you want to use. Adding t elephon e settings When you select the Phone field, your handheld opens a dialog box in which you define the telephone number you use to connect with your ISP or dial-in server . In addition, y[...]

Chapter 1 5 Set ting Prefe rences for Y our Handheld 154 Enterin g a pref ix A pre fix is a number that you dial befor e th e telephone number to access an outside line. For exampl e, many of fices r e quire that you dial “9” to dial a number outside the building. T o enter a pre fix: 1. T ap the Dial Pr efix check box to selec t it. 2. Enter t[...]

Network prefe rences and TCP/IP so ftw are 155 Using a ca llin g card The Use calling c ar d field enable s you to use your calling car d when dialing your ISP or dial-in server . Keep in mind that ther e is usual ly a delay befor e you enter your calling car d number . When you define your calling car d nu mber , you need to add commas at the b eg[...]

Chapter 1 5 Set ting Prefe rences for Y our Handheld 156 T o establish a connect ion: ■ T ap Connect to dial the curr ent service and display the Service Connect ion Pr ogress me ssages. TIP T o see expanded Se rvice Connection Pr ogress messages, press the lower S croll butto n. T o clos e a connection: ■ T ap Disconnect to termi nate the conn[...]

Network prefe rences and TCP/IP so ftw are 157 Adding de tailed information t o a servi ce template If you ar e using one of the predef ined service templ ates, you pr obably only need to enter your username and telephone number . If you ar e creat ing a new service template, you may need t o pr ovide additional i nformation to your ISP or dial- in[...]

Chapter 1 5 Set ting Prefe rences for Y our Handheld 158 T o set the Idle timeou t: 1. T ap the Idle timeout pick l ist and select one of the following options: 2. Ta p O K . Defin ing pri mary and second ary D NS The Domain Naming Syst em (DNS) is a me chanism in the Internet for translat ing the names of host computers i nto IP addr esses. When y[...]

Network prefe rences and TCP/IP so ftw are 159 4. Repeat steps 2 and 3 f or the Secondary DNS number . 5. Ta p O K . IP addr ess Everyone who logs on to the Internet needs to have a unique identif ier (an IP addr ess), whether perma nent or temporary . Some networks dynamical ly assign a temporary IP addr ess when clients log in. The IP Addr ess fi[...]

Chapter 1 5 Set ting Prefe rences for Y our Handheld 160 need it. It automates the events that must ta ke place in or der to establis h a connection between your handheld and the corporate serve rs. Y ou c an cr eate login scripts i n two ways: ■ In a text editor on your des ktop computer , in which you cr eate a file with the extension PNC, whic[...]

Network prefe rences and TCP/IP so ftw are 161 3. T ap the command y ou want f rom th e Command list . If the command r equir es additional informa tion, a field appears to the right of it for you to enter t he information. The foll owing commands ar e availab le: 4. Repeat steps 2 and 3 until the login script is complete. 5. Ta p O K . Deletin g a[...]

Chapter 1 5 Set ting Prefe rences for Y our Handheld 162 Networ k prefer ences men u commands The Network Pr eference s scr een includes menu commands to m ake it fast and easy to cr eate and edit serv ice templates. TCP/I P application menus ar e shown he re f o r y o u r ref e re n c e. S e e “Using menus” in Chapter 4 for more informa tion a[...]

Owner prefer ences 163 Addin g a D NS nu mber If your ISP or dial-in s erver requir es a DNS number and you did not enter that information in the Network Prefer ences screen, it will appear that you successfully logged into your network. When you try to use an applicat ion or look up information, however , the connecti on fails. If this occurs, try[...]

Chapter 1 5 Set ting Prefe rences for Y our Handheld 164 ShortCuts preferences The ShortCuts Pr efere nces scr een enables you to define abbr eviations for entering text with Graf fiti strokes. This section desc ribes how to cre a te, edit, and delete a ShortCut. See “Graf fiti ShortCuts” in Chapter 3 for mor e information on the use of ShortCu[...]

Shor tCuts preferen ces 165 Editing a Sh ortCut After you cr eate a ShortCut, you can modify it at any time. T o edit a Shor tCut: 1. T ap the ShortCut you want to edit. 2. T ap Edit. 3. Make the changes you want and tap OK. Deletin g a ShortCut If you no longer need a ShortCut, yo u can delete it fr om the list of ShortCuts. T o delet e a ShortC u[...]

Chapter 1 5 Set ting Prefe rences for Y our Handheld 166[...]

167 APPENDIX A Maintaining Y our Handheld This chapter pr ovides information on the f ollowing: ■ Pr oper care of your handheld ■ Pr olonging battery life ■ Resetting your handheld Caring for y our handheld Y our handheld is designed to be rugged and r eliable and to provid e years of tr ouble-fr ee service. Please observe the following gener[...]

Appendix A Mainta ining Y our Han dheld 168 Battery consideratio ns Y our handheld com es with a Lithium-ion batt ery which is r echar ged each time you connect the handheld to the power ada pter . On some computers, your handheld may r echarge at a slower ra te when it is connected to your c omputer with its USB cable. Please note the foll owing c[...]

R esett ing your ha ndheld 169 T o perfor m a soft reset : ■ Use the tip of an unfo lded paper clip (or s imilar object wit hout a sharp tip), to gently pr ess the res et button inside the hole on the back panel of your handheld. P erforming a ha rd reset W ith a har d reset, al l recor ds and entries stor ed in your handh eld ar e erased. Never [...]

Appendix A Mainta ining Y our Han dheld 170 T o restor e your data from a Windows computer afte r a hard reset: 1. Click the HotSync icon ™ in the W indows system tray (bottom-right corner of the taskbar) . TIP Y ou can al so clic k the HotSync com mand on the P alm Desktop sof tware menu bar . 2. Fr om the HotSync Manager menu, s elect Custom. 3[...]

R esett ing your ha ndheld 171 T o restor e your data from a Mac after a hard res et: 1. Double-click th e HotSync Manager in the Palm f older . 2. Fr om the HotSync menu, choose Conduit Settings. 3. Fr om the Users pop-up menu, select th e appr opriate username. 4. Select an applic ation fr om the list. 5. Click Conduit Settings. 6. Click Macintos[...]

Appendix A Mainta ining Y our Han dheld 172[...]

173 APPENDIX B F requently Asked Questions If you encounter a pr oblem with your handheld, do not call T echnical Support until you have r e viewed the following list of frequently asked questions, and you have also re viewed the followi ng: ■ The README file located i n the folder wher e you installed the Palm™ Desktop softwar e on your comput[...]

Appendix B Fre quently Asked Questions 17 4 Software installation problems Pr oblem Solution The Palm Desktop Installer Menu did not appear when I inserted the CD-ROM into my W indows comput er . 1. Click the Start button. 2. Select Run fr om the Start menu. 3. Click Br owse. 4. Locate your CD-ROM or DVD drive and doub le-click the autorun.exe fi l[...]

Operating prob lems 175 Operating problem s Pr oblem Solution I don’t see anything on my handheld’s screen. ■ Pr ess an application button to ensur e your handheld is turned on. ■ T ap the Contrast icon in the upper-right corner of t he Graf fiti ® writing ar ea. If the Contrast d i alog box appears, adjust the cont rast by holding down th[...]

Appendix B Fre quently Asked Questions 176 T apping and writing problems My h andhel d is not ma king a n y sounds. Check the System, Alarm and Game Sound settings. See “General pr eferences” in Chapter 15 . My handheld has fr ozen. Perform a soft r eset. See “Resetting your handheld” in Appendix A . Pr oblem Solution When I tap the buttons[...]

Application prob lems 177 Applicatio n problems Pr oblem Solution I tapped the T oday button, but it does not show the corr ect date. Y our handheld is not set to the curr ent date. Make sure the Set Date box in the Date and T ime Prefer ences screen displays the curr ent date. See “Customi zing your handheld” in Chapter 2 for mo re in formatio[...]

Appendix B Fre quently Asked Questions 178 HotSync problems Pr oblem Solution I cannot perform a HotSync operation; what should I check to make sur e I am doing it corr ectly? ■ Make sur e the USB cable is connec ted secure ly . On a W indows compute r , try the following: ■ Check the W i ndows system tray to ma ke sure the HotSync Manager is r[...]

HotS ync problems 179 I tried to do a loc al HotSync operation, but it did not complete successfull y . (continued) On a W indows compute r , try the following: ■ Make sur e HotSync Manager is running. If it is running, close it, and r estart it. ■ Make sur e you selected Local USB from t h e HotSync Manager menu. On a Mac, try the following: ?[...]

Appendix B Fre quently Asked Questions 180 I tried to do a r emote (IR to phone) HotSync operation, but it did not complet e successfully . (continued) On a Mac, check the fo llowing: ■ Make sur e Modem is selected on the Connection Settings tab in the HotSync Softwar e Setup window . ■ Y ou ma y need to select a dif fere nt Modem type on the C[...]

HotS ync problems 181 My handheld appears to fr eeze when I place it near my comput er . Move your handheld away fr om the computer ’s infrared port. When I tap the Favorite icon, nothing happens on the Palm Desktop software , and my handheld times out. ■ Make a copy of your Palm folder . Uninstall, t hen reinstall Palm Desktop software. ■ T [...]

Appendix B Fre quently Asked Questions 182 Beamin g problems P ass wo rd problems Pr oblem Solution I cannot beam data to another device with an IR port. ■ If you ar e beaming to another Palm handheld, confirm that your handheld and the other Palm OS handheld are between ten centimeters ( approxi mately 4") and one meter (appr oximately 39&q[...]

T ec hnic al suppor t 183 T echnical support If, after r eviewing the sour ces listed at the b eginning of this appendix, you cannot solve your pr oblem, contact your regi onal technical support of fice by e-mail, phone, or fax. Befor e requesting support, please expe riment a bit to r eproduce and isolate the pr oblem. When you do contact support,[...]

Appendix B Fre quently Asked Questions 184[...]

185 APPENDIX C Non-ASCII Characters for Login Scripts The following informati on enables you to cr eate custom login scripts t hat r equire non-ASCII characters. It is pr ovided for advanced users who understand the use and r equirements of such characters in a custom login script. Use of ^char Y ou ma y use the car et ( ^ ) to transmi t ASCII comm[...]

Appendix C Non-A SCII Characters for Log in S cripts 186 Literal characters The backslash ( ) character de fines that the n ext char acter i s transmitted as a l iteral character , and is not sub ject to any special pr ocessing ordinaril y associat ed with that character . Examples: ■ ^ Includes a car et as part of the string ■ < Include[...]

187 Product Regulatory and Safety Information FCC Statemen t This device complies with par t 15 of the FCC rule s. Operation is subject to the foll owing two conditi ons: (1) Thi s device may not cause harmful i nterference , and (2 ) this devic e must a ccept any interference r eceived, includin g interference tha t may cause undesi red operation.[...]

Pr oduct Re gulatory and Safety Information 188 Cana dian I CES-003 Statement This Clas s B di gita l app ar atus m eets all requ irem en ts of the C ana dia n Inte rf eren ce- Caus in g Equipment Regulations. Cet appareil n umérique de la cla sse B respecte toutes l es exigences d u Réglement sur l e matériel brouilleur du Canada. CE Compl ianc[...]

189 Index A ABA (Address Book archive f ile) 34 Accented characters Graffiti writi ng 29 onscreen keyboard 23 Add-on applications 57–61 Address Book *If Found Call* entry 65 adding custom fie l ds 68 archive file s (.aba) 34 business card for b eaming 32 categorizing records 47 cond uit fo r sy nchro nizi ng 125 creating records 43, 64–65 delet[...]

Index 190 Beaming informati on 32–34 location of IR port 12 pen stroke to activa te 145 problems with 182 Bold font for text 55 Busines s card for beaming 32 Buttons preferences 144 C Cable connecting to co mputer 12 viewing data when connecte d 149 for local HotSync operat ions 139 Calculator buttons explai ned 69–70 memory 70 opening 69 overv[...]

Index 191 Current time displaying in Date Book 85 setting 20 Custom fields, in Address Book 68 Customizing. See Preferences Cutting text 44 Cycling t hrough views 63, 78 D Data entry. Se e Entering data Date displaying in Cloc k 75 setting current 20, 177 To Do List record due 120 Date and Time preference s 19 Date Book adding Address Book data to [...]

Index 192 in onscreen keyboa rd 17 printing 97 problems with 177 Events. See Date Book Exclamation marks i n To Do List 121 Expense adding Address Book data to records 52–53 categorizing records 47 cond uit fo r sy nchro nizi ng 125 crea ting recor ds 9 2 currency 9 4 date of item 93 defining new currency 9 5 menu s 97 overview 91 printing report[...]

Index 193 I Icons alarm 82 application 13, 39 note 55 online Tips 15 onscreen 176 repeating event 84 Idle timeout of ISP or server connection 157 Importing data 19, 34–36 Infrared con nect ion s 146 HotSync operations 133–134, 146 –147 port 12, 132 problems with IR HotSync operations 180 requirements for computer 132 Initializati on string 14[...]

Index 194 Network Preferences 162 Note Pad 106 To Do List 121 Microsoft Outlook, connecti ng to 13, 178 Modem ini tialization strin g 147 Monday, to start week 148 Month (Date Book vi ew) 87, 90 Moving the cursor (Graf fiti writing) 30 MPA (Memo Pad archive file) 34 N Network connecting 156 connection type 157 idle tim eo ut 157 login scripts 159?[...]

Index 195 Pref er ence s 19 application s 42 Buttons 144 Connection 150 Date and Time 19 Digitizer 14 7 For mats 1 47 General 148 Network 150–163 On while charging setting 149 Owner 163 ShortCuts 164 Primary DNS 158 Prioritizing To Do List rec ords 118, 121 Private records displaying and creat ing 114–116, 177 lost with forgotten password 113 S[...]

Index 196 Sele ct ing date for event 80 phone numbers in Address Book 65 text 44 Sending data. See Bea ming information Service selectin g for network 151 templates 156 , 161 Settings. Se e Preferences ShortCuts backing up 125 managing 164 –165 menu com mands 41 predefined 31 preferences 164–1 65 using 30 Soft reset 168 Sorting application s 38[...]

Index 197 Untimed events 78, 80, 81, 83 USB 12 cable 168, 178 connector 4, 12 HotSync configuration 178, 179 port 6, 12, 146, 178 User name for ISP 151 identifying handhe ld 163 User profiles 140 HotSync operation with 141–142 Mac computer 141 V VCal 34, 36 VCard 34, 36 Vendor for Expense item 94 W Web sites 13 Week (Date Book view) 85–87, 148,[...]

Index 198[...]