Panasonic KX-FHD301 manual

Please read these Operating Instructions before using the unit and save for future reference. This model is designed to be used only in the U.S.A. FOR F AX ADV ANT AGE ASSIST ANCE: – CALL 1-800-HELP-F AX (1-800-435-7329) – E-MAIL TO consumerproducts@panasonic.com for customers in the U.S.A. or Puerto Rico – REFER T O www .panasonic.com for cu[...]

Attach your sales receipt here 2 Thank you for purchasing a Panasonic facsimile. Copyright: This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee. © Kyushu Matsush[...]

3 For fax advantage assistance, call 1-800-435-7329. Important safety instructions ! Safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury . 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Un[...]

4 For fax advantage assistance, call 1-800-435-7329. T able of Contents Initial Preparation Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Help Button Help function . . . . . . . . . . . . . .[...]

F eatures Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Summary Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Advanced features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 5 For fax advantage assistance, call[...]

6 Accessories For fax advantage assistance, call 1-800-435-7329. Included accessories ! ● If any item is missing or damaged, check with the place of purchase. ● The part numbers listed above are subject to change without notice. ● Save the original carton and packing materials for future shipping and transportation of the unit. Power cord ...[...]

7 Accessories For fax advantage assistance, call 1-800-435-7329. Accessory information ! ● The film cartridge is not reusable. Do not rewind and use the ink film again. ● T o place an order: T elephone: Call 1-800-332-5368. Fax: Send a fax to 1-800-237-9080. Include: — your name, shipping address and telephone number , — credit card type, n[...]

8 Help Button For fax advantage assistance, call 1-800-435-7329. Help function ! 1 Press . Display: 2 Press or until the desired item is displayed. 1. How to set the date, time, your logo and fax number . 2. How to program the features. 3. How to store names in the navigator directory and how to dial them. 4. Help with problems sending/receiving fa[...]

9 Finding the Controls For fax advantage assistance, call 1-800-435-7329. Location ! SET START VOLUME AUTO ANSWER LOWER ● To change from pulse to tone temporarily during dialing when your line has rotary pulse services. ● To redial the last number dialed. ● To insert a pause during dialing. ● To dial without lifting the handset. ● To acce[...]

10 Finding the Controls / Setup For fax advantage assistance, call 1-800-435-7329. Overview ! Recording paper entrance Paper tray Document guides Document entrance Speaker Recording paper exit Cover open button Document feeder tray Cover Document exit Paper stacker extender Paper stacker Note: ● The document and recording paper will be ejected fr[...]

11 Setup For fax advantage assistance, call 1-800-435-7329. Paper stacker ! 1 Remove the shipping tape from the paper stacker . 2 Lift the front of the unit and hold the aluminum sheet up to prevent it being bent by the paper stacker while inserting the paper stacker into the side slots. 4 Slide the paper stacker forward until it stops. 3 Confirm t[...]

12 Setup For fax advantage assistance, call 1-800-435-7329. Tabs Slots Paper tray Paper tray ! Insert the two tabs on the paper tray into the slots on the back of the unit. Note: ● Do not place the unit in areas where the paper tray may be obstructed by a wall, etc. T o use A4 size paper – Install the A4 paper guides to the paper tray (see belo[...]

13 Setup For fax advantage assistance, call 1-800-435-7329. Recording paper ! Note for recording paper: ● A void using paper with a cotton and/or fiber content that is over 20%, such as letterhead paper or paper used for resumes. ● Do not use different types or thicknesses of paper at the same time. This may cause a paper jam. ● A void extrem[...]

14 Setup For fax advantage assistance, call 1-800-435-7329. Connections ! To a single telephone line jack (RJ11C) To a power outlet (120 V, 60 Hz) Telephone line cord Power cord Power surge protector ( ) Line surge protector ( ) Handset cord Connect to “LINE”. 1 Connect the handset cord. 2 Connect the telephone line cord. 3 Connect the power co[...]

15 Setup For fax advantage assistance, call 1-800-435-7329. 1 Press . Display: 2 Press or until the following is displayed. 3 Press . Cursor Example: 4 Enter the correct month/day/year by selecting 2 digits for each, using the dial keypad. Example: Aug. 10, 2001 Press . 5 Enter the correct hour/minute by selecting 2 digits for each, using the dial [...]

1 Press . Display: 2 Press or until the following is displayed. 3 Press . 4 Enter your logo, up to 30 characters, using the dial keypad. See the next page for details. Example: “Bill” 1. Press twice. Cursor 2. Press six times. 3. Press six times. 4. Press to move the cursor to the next space and press six times. 5 Press . ● The next feature w[...]

17 Setup For fax advantage assistance, call 1-800-435-7329. Keys Characters 1 [ ] { } + – / = , . _ ` : ; ? | A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8 W X Y Z w x y z 9 0 ( ) ! " # $ % & ¥ @ ^ ’ → T o select characters with the dial keypad Pressing the dial keys will selec[...]

18 Setup For fax advantage assistance, call 1-800-435-7329. Setting your facsimile telephone number 1 Press . Display: 2 Press or until the following is displayed. 3 Press . 4 Enter your facsimile telephone number , up to 20 digits, using the dial keypad. Example: 5 Press . ● The next feature will be displayed. 6 Press . MENU SENDING REPORT MODE=[...]

19 V olumes For fax advantage assistance, call 1-800-435-7329. Adjusting volumes ! Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle , press or . ● If any documents are in the document entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the document entrance. T o turn the ringer o[...]

Automatic Dialing 20 For rapid access to frequently dialed numbers, the unit provides 14 stations for one-touch dial. ● Station 1 can be alternatively used as a broadcast key (p. 33). 1 Press twice. Display: 2 For station 1: Press station 1 key . Press to go to the next prompt. For stations 2–7: Press one of the station keys. For stations 8–1[...]

Automatic Dialing 21 Storing names and telephone numbers in navigator directory ! For rapid access to frequently dialed numbers, the unit provides the navigator directory (100 items). For your convenience, the following item has been pre-programmed. HELP-F AX (1-800-435-7329): If you cannot correct a problem after trying the help function (p. 8), c[...]

Automatic Dialing 22 STOP SET MENU Display 1 Press . Display: 2 Press or until the desired item is displayed. Example: 3 Press . Example: 4 Press to select “EDIT”. Example: ● If you do not need to edit the name, skip to step 6. 5 Edit the name (see page 17 for instructions). NAME=Mary STORE:PRESS SET NAME=Mary EDIT= DELETE=# MENU Mary <S02[...]

Automatic Dialing 23 Note: ● When you want to search for symbols (not letters or numbers), press in step 3. Before using this feature, program the desired names and telephone numbers into one-touch dial and navigator directory (p. 20, 21). 1 Press . Display: 2 Press or until the desired item is displayed. Example: ● If the desired name has not [...]

Caller ID 24 Caller ID service from your phone company ! This unit is compatible with the Caller ID service offered by your local telephone company . T o use this feature, you must subscribe to the Caller ID service. How Caller ID is displayed Change the following ring settings to 2 or more rings beforehand. — F AX ring setting (feature #06 on pa[...]

Caller ID 25 T o display the caller ’ s telephone number Press after step 2. Example: 1-345-678-9012 11:20A Jul20 WENDY ROBERTS 11:20A Jul20 NAME / TEL NO. 1 Press . Example (2 new calls are received): Example: 2 Press or to view caller information. ● If you press , the display will show the most recent caller ’s name. ● If you press , the [...]

Caller ID 26 Sample of a Caller ID list The unit will store the 30 most recent caller information. — T o print manually , see page 69. — T o print automatically after every 30 new calls, activate feature #26 (p. 52). Confirming caller information using the Caller ID list ! Erasing the Caller ID list ![...]

Caller ID 27 CALLER ID SET MENU Display Station keys LOWER Important: ● This feature is not available in the following cases. — The telephone number includes data other than numbers (i.e. or #). — The caller information does not include a telephone number . Note: ● Y ou can confirm the stored items on the telephone number list (p. 69). ● [...]

28 V oice Contact 1 Press while transmitting or receiving documents. Example: ● Y our unit will call the other party with a distinctive ring. ● When the other party answers, your unit will emit a distinctive ring. 2 Lift the handset to start talking. @ SENDING @@@ P @ 1 @ VOICE STANDBY MONITOR[...]

T o redial the last number Press . ● If the line is busy , the unit will automatically redial the number up to 2 times. ● During redial, the following will be displayed. Display: ● T o cancel redialing, press . Convenient way to send a fax Y ou can dial the fax number first before inserting the document. This is convenient if the other party?[...]

30 Sending Faxes Documents you can send ! 600 mm (23 5 ⁄ 8 " ) Minimum size 128 mm (5 " ) 128 mm (5 " ) Maximum size 216 mm (8 1 ⁄ 2 " ) Paper width 208 mm (8 3 ⁄ 16 " ) Effective scanning area 4 mm 4 mm 2 mm 2 mm Scanned area 216 mm (8 1 ⁄ 2 " ) Document weight Single sheet: 45 g /m 2 to 90 g /m 2 (12 lb. to 2[...]

31 Sending Faxes 1 Open the document feeder tray . 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 15 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: 4 If necessary , press or repeatedly to select the desired resolution (p. 29). 5 Enter the fax number . Usi[...]

32 Sending Faxes FACE DOWN SET Display Station keys STOP LOWER 1 Insert the document F ACE DOWN. ● If necessary , press or repeatedly to select the desired resolution (p. 29). 2 Press . Display: 3 Press or until the following is displayed. 4 Press to start programming the items you want to transmit. 5 Enter items. Using stations 2–7: Press the [...]

33 Sending Faxes Broadcast transmission to pre-programmed parties ! This feature is useful for sending the same document often to selected parties (up to 20 items ). First program the items , then see page 35 for transmission. ● The broadcast function utilizes station 1. The one-touch dial function will be canceled. ● BROADCAST key 1 can accept[...]

34 Sending Faxes Adding a new item in the broadcast memory 1 Press . ● Confirm that there are no documents in the document entrance. Display: 2 Press or until the following is displayed. 3 Press . 4 Press to select “ADD”. 5 Press or until the desired item you want to add is displayed (only available when using navigator directory). Example (N[...]

35 Sending Faxes Sending the same document to pre-programmed parties 1 Insert the document F ACE DOWN. ● If necessary , press or repeatedly to select the desired resolution (p. 29). 2 Press . ● Y ou can also use / key . Press then press or until the following is displayed, and press . Display: ● The document will be fed into the unit and scan[...]

36 Receiving Faxes Setting the unit to receive faxes ! How you want the unit to receive calls Y ou have to set this. This is how the unit will operate. Y ou have a separate telephone line just for faxes. F AX ONL Y mode (p. 39) T urn AUT O ANSWER on by pressing . ● The arrow ( ▼ ) is shown on the right of the display . AUTO ANSWER When receivin[...]

37 Receiving Faxes Other options Y ou need to subscribe to Distinctive Ring Service. Setting the Distinctive Ring pattern (p. 45) Select the same ring pattern assigned to the facsimile number . (Default setting is B.) A: Standard ring (one long ring) B : Double ring (two short rings) C: T riple ring (short-long-short rings) D: Other triple ring (sh[...]

38 Receiving Faxes 1 When the unit rings, lift the handset to answer the call. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press . 3 Replace the handset. ● The unit will start fax reception. CONNECTING..... FAX START FAX START AUTO ANSWER Display STOP T o stop receiving Press [...]

39 Receiving Faxes[...]

40 Receiving Faxes TEL/F AX mode ! (receiving phone calls with ring signals and faxes without ring signals when you are near the unit) Note: ● The fax machine will display the following when a call is received. Display: ● The ringer should be on (p. 19). ● If the ring detection (p. 45) is set and a different ring pattern is received, the unit[...]

41 Receiving Faxes When an extension telephone is connected TEL/F AX delayed ring setting The number of rings generated before the fax machine answers depends on the setting of feature #78 on page 55. The fax machine will not generate an audible ring during this time. Silent fax recognition ring setting The fax machine generates audible rings to in[...]

How the fax machine and answering machine work Receiving phone calls The answering machine will record voice messages automatically . Receiving faxes The fax machine will receive documents automatically when the machine detects a fax calling tone. Receiving a voice message and fax document in one call The answering machine will record the voice mes[...]

43 Receiving Faxes Receiving a voice message and fax document in one call The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand. 1. The caller calls your fax machine. ● The answering machine will answer the call. 2. The caller can leave a message after the greeti[...]

44 Receiving Faxes Pager call - when the unit receives a fax ! This feature allows your unit to call your pager when your unit receives a fax document. 1 Press . Display: 2 Press , then . 3 Press or to select “ON”. ● If this feature is not required, select “OFF”. 4 Press . 5 Enter your pager number up to 30 digits. Example: 6 Press . 7 En[...]

45 Distinctive Ring Important: ● When you have a single telephone line and subscribe to a telephone company’ s voice mail service, you must also subscribe to the Distinctive Ring Service if you want to receive faxes automatically as well as voice messages. For more information about telephone services, contact your telephone company . When you [...]

46 Copying Making a copy ! The unit can make single or multiple copies (up to 99). 1 Open the document feeder tray . 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 15 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: ● If necessary , press or repeatedly to[...]

Convenient way to make a copy ! 47 Copying Enlarged copy Original document Original document Example of a 200% enlarged copy Area to be enlarged B C F G ABCD EFGH Enlarged copy Example of a 150% enlarged copy B C F G ABCD EFGH Area to be enlarged Note: ● If the appropriate reduction rate is not programmed, the document may be divided and the top [...]

48 Copying Quick scan feature The unit can scan the document into memory before copying. This feature is helpful when you want to remove the document for other uses. T o activate this feature, see feature #34 on page 53. After storing, the unit will copy the document. Note: ● If the document exceeds the memory capacity (p. 73), copying will be ca[...]

Features Summary 49 The unit provides various programming features. Program the desired settings by referring to the programming tables (p. 50–55). 1 Press . Display: 2 Select the feature you wish to program. For basic features (p. 50, 51): Press or until the desired feature is displayed. For advanced features (p. 52–55): Press or until the fol[...]

This setting is also available after activating F AX ONL Y mode (p. 39). If you are using the unit with an answering machine, set to “5 EXT .T AM” (p. 42). Features Summary 50 How to set menu options 1. Press . 2. Press or until the desired feature is displayed. 3. Press or until the desired setting is displayed. 4. Press . 5. Press . MENU SET [...]

Features Summary 51 Code Feature & Display Settings How the unit operates ON / ID= 1 1 OFF #12 Securing the remote operation for the answering machine If you are using the unit with an answering machine, activate this feature, and set the remote activation ID to secure the remote operation for the answering machine. REMOTE TAM ACT. MODE=OFF [±[...]

“ON”: The unit will print the journal report automatically after every 30 new fax communications (p. 30). Features Summary 52 Advanced features ! How to set menu options Programming table Code #22 Setting the journal report to print automatically AUTO JOURNAL MODE=ON [±] ON OFF T o send a document: 1. Insert the document. 2. Follow steps 1 and[...]

“ON”: The unit will store the documents first and release them. ● If the document exceeds the memory capacity (p. 73), sending/copying will be canceled and this feature may be turned off automatically . Features Summary 53 A, B , C, D OFF #31 Setting the Distinctive Ring pattern If you subscribe to a Distinctive Ring Service (Identa-Ring) fro[...]

Setting the auto disconnection T o answer a call with an extension telephone in TEL/F AX mode (p. 41). AUTO DISCONNECT MODE=ON [±] Features Summary 54 Code Feature & Display Settings How the unit operates #44 #46 Setting the friendly reception T o receive a fax automatically when you answer a call and hear a fax calling tone (slow beep). FRIEN[...]

1. Follow steps 1 and 2 on page 54. 2. Press or to select “YES”. 3. Press . 4. Press again. 5. Press . MENU SET SET Features Summary 55 Code Feature & Display Settings How the unit operates (The default setting is in bold type.) See page 44 for details. #70 Signaling your pager when your unit receives a fax If you have a pager and wish to k[...]

56 Error Messages For fax advantage assistance, call 1-800-435-7329. Reports ! Communication message COMMUNICA TION ERROR DOCUMENT JAMMED ERROR-NOT YOUR UNIT MEMORY FULL NO DOCUMENT OTHER F AX NOT RESPOND PRESSED THE STOP KEY THE COVER W AS OPENED OK 40–42 46–52 58, 65 68, 72 FF 43 44 — 54 59 70 — — — — — — ● A transmission or r[...]

57 Error Messages For fax advantage assistance, call 1-800-435-7329. Display ! If the unit detects a problem, one or more of the following messages will appear on the display . Display message Cause & solution ● There is something wrong with the unit. Contact our service personnel. CALL SERVICE ● The document was not fed into the unit prope[...]

58 Error Messages For fax advantage assistance, call 1-800-435-7329. Display message Cause & solution ● The document is jammed. Remove the jammed document (p. 67). ● Attempted to transmit a document longer than 600 mm. Press to remove the document. Divide the document into two or more sheets and try again. STOP REMOVE DOCUMENT ● The other[...]

59 Operations For fax advantage assistance, call 1-800-435-7329. When a function does not work, check here before requesting help ! General Problem I cannot make and receive calls. I cannot make calls. The unit does not work. The unit does not ring. The unit displays the following though the paper is inserted. The other party complains they only he[...]

60 Operations For fax advantage assistance, call 1-800-435-7329. Fax – sending Problem ● The telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (p. 14). ● The other party’ s fax machine is busy or has run out of recording paper . T ry again. ● The other party’ s machine is not a facsimile. Check with [...]

61 Operations For fax advantage assistance, call 1-800-435-7329. Fax – receiving (cont.) Problem ● The incoming call is not a fax. Change the receive mode to TEL mode (p. 38). ● If a blank sheet is ejected after the received document is printed out, the receiving reduction rate is not programmed correctly . Program the proper rate in feature [...]

Using an answering machine Problem ● Y our greeting message on the answering machine is too long. Shorten the message (up to 10 seconds). ● The answering machine rings too many times. Set to 1 or 2 rings. ● Check if the answering machine is turned on and connected to the fax machine properly (p. 42). ● Set the number of rings on the answeri[...]

63 Operations For fax advantage assistance, call 1-800-435-7329. If a power failure occurs ! ● The unit will not function. ● The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services. ● Fax transmission and reception will be interrupted. ● If [...]

64 Replacement For fax advantage assistance, call 1-800-435-7329. When the unit detects the end of the ink film, the following will be displayed. Display: The ink film is empty . Install a new film cartridge. The following is available for replacement. For further details, see page 7. Model No. KX-F A65: Film cartridge FILM EMPTY 1 Open the cover b[...]

65 Jams For fax advantage assistance, call 1-800-435-7329. Recording paper jam ! 1 Open the cover by pressing the cover open button. 2 Remove the film cartridge. 3 Remove the jammed recording paper . 5 T urn the film cartridge over so that the “BACK” is facing up. 6 Replace the film cartridge by first placing the front of the cartridge into the[...]

66 Jams For fax advantage assistance, call 1-800-435-7329. 1 Pull the tension bar forward and hold open while pulling out the jammed recording paper from the recording paper entrance. 2 Press to clear the message. SET When paper has jammed near the recording paper entrance The display will show the following. Display: PRESS SET CHECK PAPER[...]

67 Jams For fax advantage assistance, call 1-800-435-7329. Document jams – sending ! 1 Open the cover by pressing the cover open button. 2 Remove the jammed document carefully . 3 Close the cover securely by pushing down on the dotted area at both ends. Cover open button Note: ● Do not pull out the jammed paper forcibly before opening the cover[...]

68 Cleaning For fax advantage assistance, call 1-800-435-7329. Thermal head, bar and projection bar ! 1 Disconnect the power cord and the telephone line cord. 2 Open the cover by pressing the cover open button and remove the film cartridge. 3 Clean the thermal head, bar and projection bar with a cloth moistened with isopropyl rubbing alcohol, and l[...]

69 Printed Reports Reference lists and reports ! STOP SET MENU Display 1 Press three times. Display: 2 Press or until the desired item is displayed. 3 Press to start printing. ● T o stop printing, press . ● After printing, the printed item will be displayed. 4 Press . MENU STOP PRINTING SET CALLER ID LIST PRESS SET BROADCAST LIST PRESS SET PRIN[...]

70 FCC Information List of FCC requirements and information ! If required by the telephone company , inform them of the following. ● FCC Registration No.: (found on the rear of the unit) ● Ringer Equivalence No.: (found on the rear of the unit) ● The particular telephone line to which the equipment is connected. This unit must not be connecte[...]

71 Limited W arranty Panasonic Consumer Electronics Company , Division of Matsushita Electric Corporation of America One Panasonic W ay , Secaucus, New Jersey 07094 Panasonic Sales Company , Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 P ANASONIC Facsi[...]

72 Servicenter Directory Servicenter directory ! Service in Puerto Rico Matsushita Electric of Puerto Rico, Inc. Panasonic Sales Company / Factory Servicenter: Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 Phone (787) 750-4300 Fax (787) 768-2910 As of Aug 2001 Web Site: www .panasonic.com (for customers i[...]

73 Specifications T echnical data about this product ! Applicable Lines: Public Switched T elephone Network Document Size: Max. 216 mm (8 1 ⁄ 2 " ) in width Max. 600 mm (23 5 ⁄ 8 " ) in length Effective Scanning Width: 208 mm (8 3 ⁄ 16 " ) Recording Paper Size: Letter: 216 mm x 279 mm (8 1 ⁄ 2 " x 1 1 " ) Legal: 216[...]

Index 74 Index ! A A4 paper guides . . . . . . . . . . . . . . . .12 Accessories . . . . . . . . . . . . . . . . . .6, 7 Advanced features . . . . . . . . . . .52–55 Alert (Memory reception)(Feature #44) .54 Answering machine . . . . . . . . . . . . . .42 AUTO ANSWER button . . . . . . . .38–40 Auto Answer setting (Feature #77) . .55 Auto disco[...]

Index 75 Receiving setting . . . . . . . . . . . . .36, 37 Recording paper . . . . . . . . . . . . . . . .13 Recording paper size . . . . . . . . . . . .73 REDIAL button . . . . . . . . . . . . . . . . .29 Reduce copy . . . . . . . . . . . . . . . . . . .47 Remote activation ID (Feature #12) . .51 Report (Broadcast sending) . . . . . . . . . . .35 [...]

F AX A D V A N T A G E P RO G RA M PFQX1580ZB WM0501MK1 101 KX-FHD301 Proof of Purchase Free peace of mind, direct from Panasonic NO EXTRA COST ■ 6-month limited warranty 1 : parts, labor , and toll-free help line 2 ■ Free replacement 3 and repair program Panasonic F AX ADV ANT AGE PROGRAM The Panasonic Fax Advantage Consumer Service Program. P[...]