Panasonic KX-FM131AL manual

Quick Start Initial Preparation T elephone Fax/Copy Answering Device Help General Information To get started, please read the Quick Start section (p. 4 – 11). Compact Plain Paper F AX Model No. KX-FP101AL OPERA TING INSTRUCTIONS Please read these Operating Instructions before using the unit and save for future reference. Multi-Function Plain Pape[...]

2 W arning: ● This equipment will be inoperable when mains power fails. ● If damage occurs which results in the internal parts becoming accessible, disconnect the power supply cord immediately and return this unit to an authorised service centre. ● Disconnect the telephone connection before disconnecting power connection prior to relocating t[...]

3 Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury . 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aero[...]

4 Quick Start Installation 1 Paper tray (p. 24) Before installation (p. 23) A. Remove the shipping tape. Tab Tension bar Shipping tape Slot Recording paper (p. 26, 27) 4 A. Fan the stack of paper to prevent a paper jam. B. Pull the tension bar forward and hold open while inserting the paper. Insert the two tabs on the paper tray into the slots on t[...]

5 Quick Start Connections Handset cord 1 A. Connect to the unit. B. Connect to the handset. Telephone line cord 2 A. Connect to “LINE” on the unit. B. Connect to a single telephone line jack. To the single telephone line Telephone plug To the power outlet (220–240 V, 50/60 Hz) Power cord 3 A. Connect to the unit. B. Connect to a power outlet.[...]

6 Quick Start V oice calls - answering 1 When the unit rings, lift the handset. 2 When finished talking, replace the handset. ● For further details, see page 35. ● If you are having trouble, see page 1 14. V oice calls - making/answering V oice calls - making 1 Lift the handset. 3 When finished talking, replace the handset. 2 Dial the number. ?[...]

7 Quick Start Faxes - sending/receiving Faxes - sending FACE DOWN (up to 15 pages) Open the document feeder tray. Insert the document until a single beep is heard and the unit grabs the document. Adjust the width of the document guides to the size of the document. 1 2 3 Press . START / SET / COPY Dial the fax number. 4 5 ● For further details, se[...]

8 Quick Start Faxes - receiving 1 When the unit rings, lift the handset. 3 Replace the handset. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press . START / SET / COPY ● For further details, see page 70. ● Y ou can select the way to receive calls according to your needs. See [...]

9 Quick Start Copy - making FACE DOWN (up to 15 pages) Press . START / SET / COPY Enter the number of copies. Press . START / SET / COPY Open the document feeder tray. Insert the document until a single beep is heard and the unit grabs the document. ● Make sure the handset is on the cradle. Adjust the width of the document guides to the size of t[...]

10 Quick Start ● For further details, see page 92. 1 2 Make sure the display shows the following message. Press . ● The AUTO ANSWER light comes on. AUTO ANSWER AUTO ANSWER T AD/FAX ON ON TAD/FAX MODE ● If the display does not show this message, the setting needs to be changed to the TAD/FAX mode (p. 73). Operating the answering device Setting[...]

11 Quick Start Listening to recorded messages ● For further details, see page 97. Erasing recorded messages ● For further details, see page 98. FLASH/LIGHT Press . ● The new recorded messages will be played. ■ When the PLAY MESSAGES indicator flashes PLAY MESSAGES PLAY MESSAGES Press . ● All messages will be played. ■ When the PLAY MESS[...]

12 T able of Contents Initial Preparation Accessories Help Button Finding the Controls Setup V olumes Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Accessory order information . . . . . . . . . . . . . . . . . . . . . . 15 Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Location . .[...]

13 Fax/Copy Receiving Faxes Copying Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . 66 TEL mode (answering all calls manually) . . . . . . . . . . . . 70 F AX ONL Y mode (all calls are received as faxes) . . . . . . 71 Distinctive Ring service (ring pattern detection feature) . . 75 TEL/F AX mode (receiving voice calls wit[...]

14 Help Error Messages Operations Jams Ink Film Cleaning Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 12 Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 12 When a function does not work, check here before requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

15 Accessories Initial Preparation Included accessories Power cord . . . . . . . . . . 1 T elephone line cord . . . 1 Handset . . . . . . . . . . . . 1 Handset cord . . . . . . . . 1 Paper stacker . . . . . . . . 1 Paper tray . . . . . . . . . . 1 Film cartridge . . . . . . . . 1 (with free starter film) A4 paper guides . . . . . . 2 (Left) (Right)[...]

16 Help Button Help function Y ou can print a quick reference for assistance as follows. 1 Press . Display: 2 Press or until the desired item is displayed. The following items are available. 1. How to program your unit 2. How to store names in the EASY DIAL directory and how to dial them 3. Help with problems receiving faxes 4. How to use the copie[...]

17 Help Button Initial Preparation Y ou can print a quick reference for assistance as follows. 1 Press . Display: 2 Press or until the desired item is displayed. The following items are available. 1. How to send faxes with the voice guide 2. How to program your unit 3. How to store names in the EASY DIAL directory and how to dial them 4. Help with [...]

18 Finding the Controls Location HELP REDIAL/P AUSE QUICK SCAN MEMORY% RECALL HANDSET MUTE RESOLUTION STOP MONITOR PQRS TUV WXYZ GHI JKL MNO ABC VOLUME DEF TONE ST ART/ SET / COPY 1 23 4 56 7 89 0 ● To print a quick reference (p. 16). ● For voice muting (p. 34, 35). ● Hookswitch (p. 36) Dial keypad Display panel ● To adjust volumes (p. 33).[...]

19 Finding the Controls Initial Preparation AUTO ANSWER BROADCAST BROADCAST BROADCAST F AX ON 1 4 HYPHEN SECRET NAME/TEL NO. LOWER 2 5 3 6 INSERT SEARCH DIRECTOR Y PROGRAM MENU FWD DOWN UP BACK COLLA TE ZOOM CALLER ID SEARCH ● For transmission to multiple stations (p. 59–62). ● For the One-Touch Dial (p. 38, 39, 51). ● Command keys (p. 31) [...]

20 Finding the Controls Location HELP REDIAL/P AUSE QUICK SCAN MEMORY% CALLS RECALL MUTE RESOLUTION STOP PQRS TUV WXYZ GHI JKL MNO ABC VOLUME DEF TONE SLOW QUICK ST ART/ SET / COPY 1 2 3 4 5 6 7 8 9 0 CALLER ID DIGIT AL SP-PHONE SEARCH ● To print a quick reference (p. 17). ● For voice muting (p. 34, 35). ● Hookswitch (p. 36) Dial keypad Displ[...]

21 Finding the Controls Initial Preparation AUTO ANSWER BROADCAST BROADCAST BROADCAST T AD/FAX ON 1 4 HYPHEN SECRET NAME/TEL NO. LOWER 2 5 3 6 INSERT SEARCH DIRECTOR Y MESSAGES PROGRAM MENU FWD DOWN UP BACK COLLA TE ZOOM ERASE RECORD PLA Y MESSAGES SKIP REPEAT ● For transmission to multiple stations (p. 59–62). ● For the One-Touch Dial (p. 38[...]

22 Finding the Controls Overview Recording paper entrance Paper tray Document entrance Recording paper exit Cover open button ● To open the operation panel cover. Document feeder tray Cover Speaker Document exit Paper stacker Document guides ● To match the width of the document. Microphone (KX-FP121/KX-FM131 only) ● To talk with the other par[...]

Setup Initial Preparation 23 Before installation 2 Open the cover by pressing the cover open button. 3 Lift the film cartridge, remove the leaflet and replace the film cartridge. 4 Close the cover securely by pushing down on the dotted area at both ends. Dotted area Cover open button Leaflet Film cartridge 1 Remove the shipping tape. Shipping tape[...]

24 Setup Paper tray Insert the two tabs on the paper tray into the slots on the back of the unit. ● Do not place the unit in areas where the paper tray may be obstructed by a wall, etc. Tabs Slots Paper tray A4 paper guides Note: ● When you remove the paper tray , be sure to take of f A4 paper guides first, in order not to damage them. 1 Insert[...]

Setup Initial Preparation 25 Paper stacker 1 Remove the shipping tape from the paper stacker . 2 Lift the front of the unit and hold the aluminum sheet up to prevent it being bent by the paper stacker while inserting the paper stacker into the side slots. Paper stacker Shipping tape Side slots Bottom Aluminum sheet 3 Confirm that the paper stacker [...]

26 Setup Recording paper A4 size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g /m 2 paper . Y ou may use 60 g /m 2 to 90 g /m 2 paper . 1 Fan the stack of paper to prevent a paper jam. 2 Pull the tension bar forward and hold open while inserting the paper . ● The height of the stack of the paper should not exceed[...]

Setup Initial Preparation 27 Adding paper to the paper tray 1. Pull the tension bar forward and hold open while removing all of the installed paper . 2. Add paper to the paper stack and straighten. 3. Fan the stack of paper . 4. Pull the tension bar forward and hold open while inserting the paper . Tension bar Note: ● A void paper with a cotton a[...]

28 Setup To the power outlet (220–240 V, 50/60 Hz) Telephone line cord Power cord Handset cord To the single telephone line Telephone plug Connections 1 Connect the handset cord. 2 Connect the telephone line cord. 3 Connect the power cord. ● When the power is turned on for the first time, the unit will print some basic information. Note: ● Wh[...]

Setup Initial Preparation 29 Date and time, your logo and facsimile telephone number Y ou should program the date and time, your logo and facsimile telephone number . This information will be printed on each page transmitted from your unit. Fax Correspondence Your logo Your facsimile telephone number Date and time FROM : Panasonic Fax FAX NO. : 123[...]

30 Setup Setting your logo 1 Press . Display: 2 Press , then . 3 Press . 4 Enter your logo, up to 30 characters, by using the dial keypad. See next page for details. Example: Bill 1. Press twice. Cursor 2. Press six times. 3. Press six times. 4. Press to move the cursor to the next space and press six times. 5 Press . 6 Press . MENU SETUP ITEM [ ] [...]

Setup Initial Preparation 31 T o select characters with the dial keypad Pressing the dial keys will select a character as shown below . T o select characters using the EASY DIAL Instead of pressing the dial keys, you can select characters using the EASY DIAL. 1. Rotate until the desired character is displayed. 2. Press to move the cursor to the nex[...]

32 Setup Setting your facsimile telephone number 1 Press . Display: 2 Press , then . 3 Press . 4 Enter your facsimile telephone number up to 20 digits using the dial keypad. Example: 5 Press . 6 Press . MENU SETUP ITEM [ ] START / SET / COPY NO.=1234567 NO.= START / SET / COPY YOUR FAX NO. 0 3 1.SYSTEM SET UP MENU 1 2 3 4 5 6 7 8 9 0 / STOP START /[...]

33 V olumes Initial Preparation Adjusting volumes Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press or . T o turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: 2. Press . ● T o turn the ringer back on, press . While the ringer volume is set to off: The display will s[...]

34 Making and Answering Calls V oice calls - making 1 Lift the handset. Display: 2 Dial the telephone number . Example: ● If you misdial, hang up and dial again. 3 When the other party answers, speak with the handset. 4 When finished talking, replace the handset. TEL=2345678 TEL= REDIAL / PAUSE Handset Microphone (KX-FP121) (KX-FM131) / DIGITAL S[...]

35 Making and Answering Calls T elephone V oice calls - answering 1 When the unit rings, lift the handset. 2 When finished talking, replace the handset. Handset Microphone (KX-FP121) (KX-FM131) DIGITAL SP-PHONE / (KX-FP121/KX-FM131) MUTE (KX-FP121/KX-FM131) (KX-FP101) HANDSET MUTE T o mute your voice to the other party 1. Press / during a telephone[...]

36 Making and Answering Calls T ONE, RECALL and P AUSE buttons T ONE button The ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialling operation. When you hang up, the unit will automatically return to pulse mode. TONE Entering pauses When the button is pressed during diallin[...]

37 Making and Answering Calls T elephone This feature is set to “TONE” as a pre-selected setting. If you cannot dial, change the dialling mode setting to “PULSE” by following the instructions below . 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select the desired setting. 5 Press . 6 Press . MENU SETUP ITEM [ ] START / SET / [...]

38 One-T ouch Dial T o keep the telephone number secr et Press (One-T ouch Dial key 3) after entering the telephone number in step 5. ● A secret number cannot be viewed after this is set. ● The telephone number will not appear on the telephone number list. ● Pressing does not count as a digit. T o edit a stor ed station name and number Enter [...]

39 One-T ouch Dial T elephone Helpful hints: ● Y ou can confirm the stored items on the display (p. 42) or on the telephone number list (p. 127). ● Y ou can use the EASY DIAL directory to select the station name instead of using the One-T ouch Dial keys. Rotate until the desired name is displayed, then lift the handset. ● For KX-FP101 Y ou ca[...]

40 EASY DIAL T o keep the telephone number secr et Press (One-T ouch Dial key 3) after entering the telephone number in step 5. ● A secret number cannot be viewed after this is set. ● The telephone number will not appear on the telephone number list. ● Pressing does not count as a digit. SECRET SECRET Storing names and telephone numbers in th[...]

41 EASY DIAL T elephone 1 Rotate until the desired name is displayed. Example: 2 Press . 3 Press to select “EDIT”. ● If you do not need to edit the name, skip to step 5. 4 Edit the name by following the instructions on page 31. 5 Press . Example: ● If you do not need to edit the telephone number , skip to step 7. NO.=0123456 START / SET / C[...]

42 EASY DIAL Making a voice call using the EASY DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (p. 40). 1 Rotate until the desired name is displayed. Example: 2 Lift the handset. ● The unit will start dialling automatically . 3 When the other party answers, speak with the handset. 4 Wh[...]

43 Caller ID T elephone Caller ID service from your phone company This unit is compatible with a Caller ID service offered by your local telephone company . T o use this feature, you must subscribe to a Caller ID service. Caller ID and its capabilities How Caller ID is displayed Caller ID allows you to view the name or telephone number of the calle[...]

44 Caller ID V iewing the Caller ID list on the display The unit stores the caller ’s information and makes a list of up to 35 callers in chronological order . When the memory is full and the unit receives a new call, the oldest data will automatically be erased. With the Caller ID list, the following convenient features are available. — Viewin[...]

45 Caller ID T elephone Calling back from the Caller ID list Y ou can easily call back a telephone number recorded in the Caller ID list. Important: ● This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The telephone number information was not received. START / SET / COP[...]

46 Caller ID Storing telephone numbers in the One-T ouch Dial and EASY DIAL directory from the Caller ID list Y ou can store names and telephone numbers in the One-T ouch Dial and EASY DIAL directory from the Caller ID list. Important: ● This feature is not available in the following cases. — The telephone number includes data other than number[...]

47 Caller ID T elephone Erasing a name/number from the Caller ID list Erasing a specific caller ’ s information (KX-FP121/KX-FM131 only) 1 2 3 4 5 6 7 8 9 0 STOP CALLER ID SEARCH ERASE EASY DIAL 1 Press . Example: Display: 2 Rotate until the desired name is displayed. Example: 3 Press . ● The caller ’s information will be erased. ● T o eras[...]

48 Caller ID Automatic Caller ID list This feature will print a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new call is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID list automatica[...]

49 T elephone V oice Contact T alking to the caller after fax transmission or reception Y ou can have a conversation with the same call after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’ s fax machine is equipped with a voice contact feature. Initiating[...]

50 Sending Faxes FACE DOWN Document feeder tray Document guides STOP START / SET / COPY REDIAL / PAUSE RESOLUTION DIGITAL SP-PHONE MONITOR (KX-FP121/KX-FM131) (KX-FP101) T o feed more than 15 pages at a time Insert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit. T o redial the last numbe[...]

51 Sending Faxes Fax/Copy Sending a fax using the One-T ouch Dial 1 Open the document feeder tray . 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 15 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: 4 If necessary , press repeatedly to select the desired se[...]

52 Sending Faxes Sending a fax using the EASY DIAL directory 1 Open the document feeder tray . 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 15 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: 4 If necessary , press repeatedly to select the desired setting[...]

53 Sending Faxes Fax/Copy Sending a fax by following the voice guide Y ou can send documents by following the voice guide. After transmission, the voice guide will turn off automatically . 1 Press two times. Display: 2 Press . 3 Insert the document F ACE DOWN until a single beep is heard and the unit grabs the document. 4 Press . 5 Dial the fax num[...]

54 Sending Faxes Documents you can send Note: ● Remove clips, staples or other similar fastening objects. ● Check that ink, paste or correction fluid has dried. ● Do not send the following types of documents. Use copies for fax transmission. — Chemically treated paper such as carbon or carbonless duplicating paper — Electrostatically char[...]

55 Sending Faxes Fax/Copy Sending report for confirmation The sending report will provide you with a printed record of fax transmission results. One of the following choices is available. ERROR: The sending report will print out only when fax transmission fails (pre-selected setting). ON: The sending report will always print out, indicating whether[...]

56 Sending Faxes Automatic journal report This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication result will be erased when a new communication occurs. When this feature is deactivated, the unit will store the records of the fax communications, but will not print the j[...]

57 Sending Faxes Fax/Copy Note: ● Y ou can receive, transmit and copy documents while delayed transmission is set. T o cancel the delayed transmission setting 1. Press while the unit is idle. Display: 2. Press . START / SET / COPY YES: PRESS SET SEND CANCELED? STOP Delayed transmission Using a built-in clock, this unit can send documents automati[...]

58 Sending Faxes From memory The unit is able to scan and store documents into memory , and then transmit the stored document. The memory capacity is approx. 25 pages based on the CCITT No. 1 T est Chart in standard resolution. For the CCITT No. 1 T est Chart, see page 131. 1 Insert the document F ACE DOWN. 2 Enter the fax number using the dial key[...]

59 Sending Faxes Fax/Copy Multiple stations This feature is useful for sending the same document to selected parties whose telephone numbers are stored in the One-T ouch Dial or EASY DIAL directory . Y ou must program the desired parties into one of the BROADCAST keys (One-T ouch Dial keys 1, 2 or 3). Important: ● Before programming, make sure th[...]

60 Sending Faxes Adding a new name and number 1 Rotate until the desired BROADCAST key is displayed. Example: 2 Press . 3 Press to select “ADD”. Example: 4 Rotate until the desired name is displayed. Example: 5 Press . Example: ● T o add other stations, repeat steps 4 and 5 (up to 20 stations). 6 Press to exit the program. DIRECTORY PROGRAM S[...]

61 Sending Faxes Fax/Copy Erasing a stored name and number 1 Rotate until the desired BROADCAST key is displayed. Example: 2 Press . 3 Press to select “DELETE”. ● The first name will be shown. Example: 4 Rotate until the desired name is displayed. Example: ● If you do not want to erase the item, press . 5 Press . 6 Press . Example: ● T o [...]

62 Sending Faxes 1 Insert the document F ACE DOWN. 2 Press the desired key . ● The document will be fed into the unit and scanned into memory . The unit will then transmit the data to each station, calling each number sequentially . BROADCAST FACE DOWN START / SET / COPY STOP BROADCAST Using the BROADCAST keys The document will be scanned and sto[...]

63 Sending Faxes Fax/Copy Note: ● After transmission, this feature will turn of f automatically . ● A slower transmission speed will lengthen the call duration. Therefore the calling charge may be higher . ● This feature is not available for transmission using the BROADCAST keys. Overseas mode Y ou may experience difficulty when transmitting [...]

64 Sending Faxes Error correction mode setting ECM stands for Error Correction Mode. Y ou can send documents even if there is static interference on the telephone line, provided both the transmitting and receiving stations are ECM compatible. ON: The functions with ECM communication (pre-selected setting). OFF: The unit does not function with ECM c[...]

65 Sending Faxes Fax/Copy Note: ● The connecting tone volume cannot be adjusted. Connecting tone This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using the One-T ouch Dial or EASY DIAL directory . This will tell you the status of the other party’s machine. [...]

66 Receiving Faxes Receiving Faxes Receiving Faxes Setting the unit to receive calls How you want the unit to receive calls Y ou have to set this. This is how the unit will operate. Option A Option B T o answer all voice and fax calls yourself. V oice/Fax call TEL mode (p. 70) When the unit rings, you must answer all calls. ● If you hear a fax ca[...]

Receiving Faxes Fax/Copy Option C Other options Remote activation If you answer a telephone in another room and hear the fax tone, you can activate the unit remotely by pressing 9 (p. 81). Distinctive ring service If you subscribe to a distinctive ring pattern service, you can have an additional number on the same telephone line, with a different r[...]

68 Receiving Faxes Setting the unit to receive calls How you want the unit to receive calls Y ou have to set this. This is how the unit will operate. Option A Option B T AD/F AX mode (T elephone Answering Device/ Facsimile mode) (p. 96) PRE-SELECTED SETTING When receiving voice calls: The unit will activate the answering device and record voice mes[...]

69 Receiving Faxes Fax/Copy Remote activation If you answer a telephone in another room and hear the fax tone, you can activate the unit remotely by pressing 9 (p. 81). Option D Other options T o answer all voice and fax calls yourself. V oice/Fax call When the unit rings, you must answer all calls. ● If you hear a fax calling tone (slow beep) or[...]

70 Receiving Faxes Receiving Faxes TEL mode Note: ● For KX-FP101 If you do not answer the call within 15 rings, the unit will temporarily switch to the fax and the caller can send documents. ● For KX-FP121/KX-FM131 If you do not answer the call within 15 rings, the unit will temporarily activate the answering device. The greeting message will t[...]

71 Receiving Faxes Fax/Copy F AX ONL Y mode (all calls are received as faxes) 1 Select “F AX ONL Y” in step 4 of feature setting #77 (p. 78). 2 If the AUTO ANSWER light is off, turn it on by pressing . Display: ● The number of rings before a call is answered can be changed (p. 72). FAX ONLY MODE AUTO ANSWER Activating the F AX ONL Y mode Note[...]

72 Receiving Faxes This setting determines the number of rings before the unit answers a call in the F AX ONL Y mode. Y ou can choose from 2 to 9 rings. Helpful hints: ● T o answer a call before the unit does, increase the number of rings. ● If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming[...]

73 Receiving Faxes Fax/Copy Changing the AUT O ANSWER setting to the F AX ONL Y mode Note: ● This mode should not be used with a telephone line which is used for both voice and fax calls. When the unit answers the call, fax communication is attempted with the other fax machine even if someone is trying to call you. ● The number of rings before [...]

74 Receiving Faxes Receiving Faxes This setting determines the number of rings before the unit answers a call in the F AX ONL Y mode. Y ou can choose from 2 to 9 rings. Helpful hints: ● T o answer a call before the unit does, increase the number of rings. ● If you have difficulty receiving faxes, the other parties may have tried to send faxes b[...]

75 Receiving Faxes Fax/Copy Distinctive Ring service (ring pattern detection feature) This feature is only for use if you subscribe to a Distinctive Ring service from your telephone company . For more information on the availability of this service, please contact your telephone company before setting this feature on your unit. The distinctive ring[...]

76 Receiving Faxes Receiving Faxes Receiving Faxes TEL/F AX mode (receiving voice calls with rings and fax calls without rings when you are near the unit) Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you have an extension telephon[...]

77 Receiving Faxes Fax/Copy Ring pattern when an extension telephone is connected The unit will automatically activate the fax function for fax machines that do not send a fax calling tone. The extension telephone will ring twice .* TEL / FAX delayed ring count The unit will not ring. The un it will r ing up to 3 tim es .*** Silent fax recognition [...]

78 Receiving Faxes Receiving Faxes Receiving Faxes ■ For KX-FP101 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select “TEL/F AX”. 5 Press . 6 Press . 7 If the AUTO ANSWER light is off, turn it on by pressing . TEL/FAX MODE AUTO ANSWER MENU SETUP ITEM [ ] START / SET / COPY MODE=TEL/FAX ▼▲ MODE=FAX ONLY ▼▲ START / SET / [...]

79 Receiving Faxes Fax/Copy 1 Select “TEL/F AX” in step 4 of feature setting #77 (p. 73). 2 If the AUTO ANSWER light is off, turn it on by pressing . Display: ● The unit will play the TEL/F AX greeting message. TEL/FAX MODE AUTO ANSWER 1 2 3 4 5 6 7 8 9 0 ON AUTO ANSWER T AD/F AX ON Changing the AUT O ANSWER setting to the TEL/F AX mode W e r[...]

80 Receiving Faxes This setting determines the number of times the extension telephone rings in the TEL/F AX mode. Y ou can choose from 2 to 9 rings. This setting does not need to be changed if an extension telephone is not connected. 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select the desired number , or enter the number using t[...]

81 Receiving Faxes Fax/Copy Extension telephone If you connect an extension telephone to the same line, you can receive fax documents using the extension telephone. Y ou do not have to press on the unit. Important: ● Use a touch tone telephone as the extension telephone and enter the fax activation code firmly . START / SET / COPY 1 When the exte[...]

82 Receiving Faxes A4 A4 Other size documents When the size of the document sent by the other party is as large as, or larger than the recording paper , the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate. The reduction rate is determined by a combination of the size of the [...]

83 Receiving Faxes Fax/Copy Memory reception alert When received document is stored into memory due to a problem, the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored document. The beep tones will stop. 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select the d[...]

84 Receiving Faxes Friendly reception The friendly reception feature allows you to receive fax document automatically without pressing (p. 70). When this feature is deactivated, you have to press to receive fax document each time you answer a fax call. START / SET / COPY 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select the desired[...]

85 Receiving Faxes Fax/Copy Auto disconnection This feature allows you to answer a call with the extension telephone during the silent fax recognition rings in the TEL/F AX mode (p. 80). When you lift the handset of the extension telephone and enter (pre-selected code) while the ring back tone is heard, the unit will be disconnected and you can tal[...]

86 Receiving Faxes This feature allows your unit to call your pager when your unit receives a fax document. 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select “ON”. ● If this feature is not required, select “OFF”. 5 Press . 6 Enter your pager number . ● Y ou can enter a total of 46 digits and/or pauses. Example: 1 202 55[...]

87 Receiving Faxes Fax/Copy This feature allows your unit to call your pager when your unit receives a fax document and/or incoming voice message. 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select “ON”. ● If this feature is not required, select “OFF”. 5 Press . 6 Enter your pager number . ● Y ou can enter a total of 46 [...]

88 Receiving Faxes Film detection If this feature is activated, the display will show the following message when the remaining film will only print about 10 A4 size documents. Display: ● If you are using regular film cartridge with 100 m roll (p. 15) when the above message is displayed, the unit will also print a report. FILM NEAR EMPTY 1 Press .[...]

89 Receiving Faxes Fax/Copy Receive polling This feature allows you to retrieve a document from another compatible machine. Therefore, you pay for the call, saving the sending party the call charge. Make sure that no documents are fed into your unit and that the other party’ s machine is ready for your call. 1 Press four times. Display: 2 Press .[...]

90 Copying Making a copy The unit can make single or multiple copies (up to 99). Any transmittable document (p. 54) can be copied. 1 Open the document feeder tray . 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 15 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Di[...]

91 Copying Answering Device Size of original document Note: ● If the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet will be deleted. ● If the image at the bottom of the document is not copied when you copy a document as long as the recording paper , try 92% or 86%. Choosing an enlargeme[...]

92 Setup (KX-FP121/KX-FM131 only) T AD/F AX mode (using the built-in answering device and receiving voice and fax calls automatically) Setting up the voice message and document reception When the T AD/F AX mode is set, the unit will work as a fax machine and/or answering device. If a fax call is detected, the unit will automatically receive faxes. [...]

93 Greeting (KX-FP121/KX-FM131 only) Answering Device Pre-recorded greeting messages The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller . ■ When the unit is ready to receive voice and fax calls: ■ When the unit detects a problem: Note: ● If you erase your own gre[...]

94 Greeting (KX-FP121/KX-FM131 only) Note: ● If you do not record the T AD/F AX greeting message, the pre-recorded message will be played (p. 93). Note: ● If you make a mistake while recording, repeat from step 2. “This is (your name, business and/or telephone number). W e are unable to answer right now . T o send a fax, start transmission. T[...]

95 Greeting (KX-FP121/KX-FM131 only) Answering Device Note: ● If you erase your own recorded T AD/F AX greeting message, the pre-recorded greeting message will be played (p. 93). 1 Make sure that the AUTO ANSWER setting is set to the desired mode (T AD/F AX or TEL/F AX mode) where you want to erase the greeting message (p. 73). 2 Press two times.[...]

96 Greeting (KX-FP121/KX-FM131 only) Recording time for the T AD/F AX greeting message Y ou can choose either 16 seconds or 60 seconds of recording time. Note: ● If you change the greeting message time to 60 seconds, we recommend that you tell the caller in your own T AD/F AX greeting message to press 9 before starting fax transmission. ● If yo[...]

97 Playing Messages (KX-FP121/KX-FM131 only) Answering Device When the unit has recorded new voice messages; — the PLA Y MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if message alert (p. 1 10) is set to “ON”. Listening to recorded messages When the PLA Y MES[...]

98 Playing Messages (KX-FP121/KX-FM131 only) Erasing a specific message Press while listening to the message you want to erase. Display: Erasing all the messages 1. Press after listening to all of the messages. Display: 2. Press . ● T o stop erasing, press . 3. Press . ERASE COMPLETED ERASING START / SET / COPY STOP YES: PRESS SET ERASE MESSAGES?[...]

99 Playing Messages (KX-FP121/KX-FM131 only) Answering Device Functions while playing a message (repeating, skipping and stopping) Repeating a message Rotate one click to the left while listening to the message you want to repeat. ● If you rotate to the left within 5 seconds of the beginning of the message, the previous message will be played. ?[...]

100 Recording (KX-FP121/KX-FM131 only) Memo message (leaving a message for others or yourself) T o leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later , either directly or remotely . 1 Press . Display: 2 Press . ● A long beep will sound. 3 Speak clearly about 20 cm away from the mi[...]

101 Answering Device Remote Operation (KX-FP121/KX-FM131 only) Remote command Operating from a remote location The following operations can be performed from a remote location using a touch tone telephone. Program the remote operation ID (p. 102) and set the unit to the T AD/F AX mode before going out (p. 92). Dial Key Page Dial Key Remote command [...]

102 Remote Operation (KX-FP121/KX-FM131 only) Skips the greeting message Repeats a message Skips a message New message playback All message playback Room monitor Re-records a greeting message Stops re-recording of a greeting message Key Remote command 9 7 6 5 4 2 1 0 Setting the remote operation ID The remote operation ID is used to access the answ[...]

Sorry , no more memory . Please erase unnecessary messages. 103 From a remote touch tone telephone Listening to recorded messages 1 Call your unit. 2 Enter the remote operation ID during the T AD/F AX greeting playback. ● The voice guide will tell you the number of new recorded messages and they will be played automatically . ● T o repeat the n[...]

104 Remote Operation (KX-FP121/KX-FM131 only) The message has been erased. Erasing incoming messages from memory Erasing a specific message Press while listening to the message you want to erase. ● A long beep and the voice guide will be heard. The unit will then continue with the next message. Erasing all messages Press to erase all messages. ?[...]

105 Remote Operation (KX-FP121/KX-FM131 only) Answering Device Message transfer is set. T ransfer phone number is 123456789. Press to turn ON the message transfer . 8 1 V oice guide example: T urning the message transfer on or off Y ou must pre-program a transfer telephone number (p. 106) before using this feature. Message transfer is off. Press to[...]

106 Options (KX-FP121/KX-FM131 only) T ransferring recorded messages to another telephone This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. Program the transfer telephone number first. When an incoming message is recorded in your unit, the message will be transferred. Y ou can retri[...]

107 Options (KX-FP121/KX-FM131 only) Answering Device Setting message transfer 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select “ON”. ● If this feature is not required, select “OFF”. 5 Press . 6 Enter the transfer telephone number . Example: 7 Press . 8 Press . MENU SETUP ITEM [ ] START / SET / COPY NO.=3331111 NO.= STAR[...]

108 Options (KX-FP121/KX-FM131 only) Recording a message transfer greeting message The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance. Suggested message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for remote operation.” Note: [...]

109 Options (KX-FP121/KX-FM131 only) Answering Device This feature determines the number of rings before the unit answers a call in the T AD/F AX mode. Y ou can choose from 2, 3, 4, 5, 6, 7, 8, 9, TOLL SA VER and RINGER OFF . TOLL SA VER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice mes[...]

110 Options (KX-FP121/KX-FM131 only) Y ou can choose from two recording times for an incoming message. VOX (unlimited): The unit will record an incoming message as long as the caller talks (pre-selected setting). 1 MIN (1 minute): The unit will record each incoming message up to 1 minute. 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to [...]

111 Options (KX-FP121/KX-FM131 only) Answering Device When there is less than 60 seconds of recording time for incoming messages, the unit will alert the user with slow beeps. 1 2 3 4 5 6 7 8 9 0 / START / SET / COPY MENU Recording time alert 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select “ON”. ● If this feature is not req[...]

112 Error Messages Reports If your unit cannot send a fax, check the following. – The number you dialled is correct. – The other party’ s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 55, 56). Communication message Error code Cause & Remedy [...]

113 Error Messages Help Display message Cause & Remedy UNIT OVERHEATED TRANSMIT ERROR REMOVE DOCUMENT REDIAL TIME OUT POLLING ERROR PLEASE WAIT PAPER JAMMED NO FAX REPLY MODEM ERROR MEMORY FULL EASY DIAL FULL FREE FILM EMPTY FILM NEAR EMPTY FILM EMPTY FAX MEMORY FULL FAX IN MEMORY CHECK PAPER CHECK MEMORY ● Memory (telephone numbers, paramete[...]

114 Error Messages / Operations Display message Cause & Remedy (KX-FM131 only) PC FAIL OR BUSY MESSAGE FULL ● There is no room left in memory to record a voice message. Erase some or all of the messages (p. 98, 104). ● The fax function cannot be operated by the PC. The RS232C cable is not connected correctly , or the software is not running[...]

115 Operations Help Fax – sending Problem Cause & Remedy I cannot send document. The other party complains that letters on their received document are distorted. The other party complains that dirty patterns or black lines appear on their received document. I cannot make an international fax call. ● The other party’s fax machine is busy o[...]

116 Operations Receive mode Problem Cause & Remedy I cannot select the desired receive mode. ● If you want to set the T AD/F AX (KX-FP121/KX-FM131 only), F AX ONL Y or TEL/F AX mode: – Select the desired mode using feature #77 (p. 73, 78), and – Press to turn on the AUTO ANSWER light. ● If you want to set the TEL mode: – Press to turn[...]

117 Operations Help If a power failure occurs ● The unit will not function. ● Fax transmission and reception will be interrupted. ● If delayed transmission is programmed and the start time has passed during a power failure, transmission will be attempted soon after power is restored. ● If fax document is stored in memory , they will be lost[...]

118 Jams Recording paper jams If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper . The display will show the following message. Display: Remove the jammed paper as follows. PAPER JAMMED When paper has jammed under the film cartridge 1 Open the cover by pressing the cov[...]

119 Jams Help 1 Pull the tension bar forward and hold open while pulling out the jammed recording paper from the recording paper entrance. 2 Press to clear the message. START / SET / COPY When paper has jammed near the recording paper entrance The display will show the following message. Display: Remove the jammed paper as follows. PRESS START CHEC[...]

120 Jams Sending document jams If the unit does not release the document during feeding, remove the jammed document. 1 Open the cover by pressing the cover open button. 2 Remove the jammed document carefully . 3 Close the cover securely by pushing down on the dotted area at both ends. Cover open button Note: ● Do not forcibly pull out the jammed [...]

121 Jams Help If no feeding or multiple feeding occurs frequently , adjust the feeder pressure. 1 Open the cover by pressing the cover open button. 2 Shift the position of the green lever by using an instrument with a pointed end, such as a paper clip. Left: When document multiple feed. Center: Standard position (pre-selected) Right: When document [...]

122 Ink Film How much film you have left T o check the amount of remaining film, proceed as follows. The display indicates the approximate amount of remaining film. Display: FI LM E F FI LM E F When the film indicator points to this position, the remaining film will print up to 20 pages of A4 size document. Prepare a new film cartridge for replacem[...]

123 Ink Film Help Replacing the film or film cartridge When the unit detects the end of the film, the following message will be displayed. Display: The remaining film prints about 10 pages of A4 size document. Prepare a new film or film cartridge. The film is empty . Install a new film or film cartridge. The following is available for replacement: [...]

124 Ink Film 1 Open the cover by pressing the cover open button. 2 Remove the film cartridge. Cover open button Film cartridge ■ Changing the film (KX-F A136A) 3 Unlock the four gears by ( ) pulling the top side gears (blue and green gears) forward and ( ) lifting up the bottom side gears (green gears). Remove the used film. B A A B Bl ue ge ar T[...]

125 Ink Film Help Incorrect Correct Tight 6 Insert the three green gears into the remaining cores of the new film. Green gears Guide tabs Slots 7 Insert the film into the cartridge so that the blue gear matches the “BLUE” on the cartridge. ● The shiny side should be facing up. Ca rt rid ge Bl ue ge ar “B LU E” Fi lm 8 Lock the four gears [...]

126 Cleaning Document feeder If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder . 1 Disconnect the power cord and the telephone line cord. 2 Open the cover by pressing the cover open button. 3 Clean the document feeder rollers, sub roller and rubber flap with a c[...]

127 Print Reports General Information Printing the feature settings, telephone numbers, journal, printer test list, broadcast list and Caller ID list Y ou can print out the following report and lists. Feature list: provides you with the current settings of the basic and advanced programming features (p. 135–139). T elephone number list: provides [...]

128 Fax V oice Guidance Fax voice guidance Y ou will hear the following voice guidance if this feature is set to on. Y ou can change this setting. The following choices are available. ON: The fax voice guidance will be heard at each transaction (pre-recorded setting). OFF: The fax voice guidance will not be heard. ERROR: The fax voice guidance will[...]

129 Original Mode General Information 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select the desired setting. 5 Press . 6 Press . MENU SETUP ITEM [ ] START / SET / COPY MODE=NORMAL ▼▲ START / SET / COPY ORIGINAL 5 8 1.SYSTEM SET UP MENU 1 2 3 4 5 6 7 8 9 0 / START / SET / COPY MENU Original mode Use this feature when you need to[...]

130 Display Contrast / Reset 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select the desired setting. 5 Press . 6 Press . MENU SETUP ITEM [ ] START / SET / COPY MODE=NORMAL ▼▲ START / SET / COPY LCD CONTRAST 3 9 1.SYSTEM SET UP MENU 1 2 3 4 5 6 7 8 9 0 / START / SET / COPY MENU Changing the display contrast Use this feature to ad[...]

131 Specifications General Information T echnical data about this product Applicable Lines: Public Switched T elephone Network Document Size: Max. 216 mm in width Max. 600 mm in length Effective Scanning Width: 208 mm Recording Paper Size: A4: 210 mm × 297 mm Effective Printing Width: 202 mm T ransmission Time*: ■ KX-FP101: Approx. 12 s/page (Or[...]

132 Important Information Important information Instructions to customer Installation Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are co[...]

133 Index General Information Index A A4 paper guides . . . . . . . . . . . . . . . . . . . 24 Accessories . . . . . . . . . . . . . . . . . . . . . . 15 Advanced features . . . . .138, 139, 135, 136 (Resetting) . . . . . . . . . . . . . . . . . . . .130 Alert (Memory reception) . . . . . . . . . . . . . .83 (Message) . . . . . . . . . . . . . . . [...]

134 Index N NAME/TEL NO. key . . . . . . . . . . . . . . . .42 O One-T ouch Dial (Making a voice call) . . . . . . . . . . . . .39 (Sending faxes) . . . . . . . . . . . . . . . . .51 (Storing) . . . . . . . . . . . . . . . . . . . . . . .38 Original mode . . . . . . . . . . . . . . . . . . . .129 Other size documents . . . . . . . . . . . . . . .82[...]

Basic features 135 Features Summary General Information Checking the amount of remaining film FILM REMAIN 122 Setting the dialling mode DIALING MODE #13 Summary of user programmable features Code Feature & Display A vailable settings Meaning Page #01 Setting the date and time SET DATE & TIME (2 digits for each entry) mm/dd/yy hh:mm 29 #02 S[...]

136 Features Summary Activate Deactivate 84 Activate Deactivate 86 Code Feature & Display A vailable settings Meaning Page ON OFF Activate Deactivate #36 Receiving other sizes of documents RCV REDUCTION 100% 92% 86% 72% Deactivate reduction 92% reduction 86% reduction 72% reduction 82 #31 Setting the Distinctive Ring pattern RING DETECTION 75 N[...]

137 Features Summary General Information Checking the amount of remaining film FILM REMAIN 122 Setting the dialling mode DIALING MODE #13 Basic features Code Feature & Display A vailable settings Meaning Page #01 Setting the date and time SET DATE & TIME (2 digits for each entry) mm/dd/yy hh:mm 29 #02 Setting your logo YOUR LOGO (Up to 30 c[...]

138 Features Summary Advanced features Code Feature & Display A vailable settings Meaning Page #22 Setting the journal report to print automatically AUTO JOURNAL ON OFF Activate Deactivate #23 Sending documents overseas OVERSEAS MODE ON OFF Activate Deactivate 63 #25 Sending a fax at a specified time DELAYED SEND ON OFF Activate Deactivate 57 #[...]

139 Features Summary General Information Code Feature & Display A vailable settings Meaning Page (The pre-selected setting is in bold.) #70 Signaling your pager when your unit receives a fax and/or an incoming message PAGER CALL ON OFF Activate Deactivate 87 #76 Setting the connecting tone CONNECTING TONE ON OFF Activate Deactivate 65 #79 Setti[...]

Printed in Malaysia PFQX1314Y A WM0799WN2079 W ARRANTY 1. The product is warranted for labour and parts for twelve (12) months from the date of purchase. 2. This warranty is for normal domestic use and office use only and excludes any defect or injury caused by or resulting from misuse, abuse, neglect, accidental damage, improper voltage, vermin in[...]