Panasonic KX-FP121 manual

Quick Start Initial Preparation T elephone Fax/Copy Help General Information Comienzo rápido en español (p. 124) To get started, please read the Quick Start section (p. 4 – 11). Compact Plain Paper F AX Model No. KX-FP121 OPERA TING INSTRUCTIONS Please read these Operating Instructions before using the unit and save for future reference. FOR OP[...]

2 Thank you for purchasing a Panasonic facsimile. W elcome to the world of Panasonic facsimiles. This product combines the facsimile, telephone, telephone answering device and copier features to provide you with more ef ficient office or home use. By utilizing these convenient features, you can maximize the ef fectiveness of this unit. Things you s[...]

3 For assistance, call 1-800-435-7329. Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury . 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from AC outlets befor[...]

4 Quick Start Installation For assistance, call 1-800-435-7329. 1 Remove the shipping tape first. Paper tray (p. 21) Insert the two tabs on the paper tray into the slots on the back of the unit. Tab Cassette open lever Slot Recording paper (p. 22, 23) 2 A. Fan the stack of paper to prevent a paper jam. B. Pull the cassette open lever forward and in[...]

5 Quick Start For assistance, call 1-800-435-7329. Connections Handset cord 1 A. Connect to the unit. B. Connect to the handset. Telephone line cord 2 A. Connect to “LINE” on the unit. B. Connect to a single telephone line jack. RJ11C 120 V, 60 Hz Power surge protector ( ) Line surge protector ( ) Power cord 3 A. Connect to the unit. B. Connect[...]

6 Quick Start For assistance, call 1-800-435-7329. V oice calls - answering 1 When the unit rings, lift the handset. 2 When finished talking, replace the handset. ● For further details, see page 31. ● If you are having trouble, see page 106. V oice calls - making/answering V oice calls - making 1 Lift the handset. 3 When finished talking, repla[...]

7 Quick Start For assistance, call 1-800-435-7329. Faxes - sending/receiving Faxes - sending FACE DOWN (up to 15 pages) Open the document feeder tray. Insert the document until a single beep is heard and the unit grabs the document. Adjust the width of the document guides to the size of the document. Press . When a fax tone is heard, press . START [...]

8 Quick Start For assistance, call 1-800-435-7329. Faxes - receiving 1 When the unit rings, lift the handset. 3 Replace the handset. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press . START / SET / COPY ● For further details, see page 66. ● Y ou can select the way to receiv[...]

9 Quick Start For assistance, call 1-800-435-7329. Copy - making FACE DOWN (up to 15 pages) Press . START / SET / COPY Enter the number of copies. Press . START / SET / COPY Open the document feeder tray. Insert the document until a single beep is heard and the unit grabs the document. ● Make sure the handset is on the cradle. Adjust the width of[...]

10 Quick Start For assistance, call 1-800-435-7329. Operating the answering device Setting the unit to receive voice messages and fax messages automatically ● If the display does not show “T AD/F AX MODE” when the AUTO ANSWER light turns on, the setting needs to be changed to the T AD/F AX mode. See page 67. ● For further details, see page [...]

11 For assistance, call 1-800-435-7329. Quick Start Listening to recorded messages ● For further details, see page 89. Erasing recorded messages ● For further details, see page 90. FLASH/LIGHT Press . ● The new recorded messages will be played. ■ When the PLAY MESSAGES indicator flashes PLAY MESSAGES PLAY MESSAGES Press . ● All messages w[...]

12 For assistance, call 1-800-435-7329. T able of Contents Initial Preparation Accessories Help Button Finding the Controls Setup V olumes Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Accessory order information . . . . . . . . . . . . . . . . . . . . . . 16 Help function . . . . . . . . . . . . . . . . . . . . . . [...]

13 For assistance, call 1-800-435-7329. Fax/Copy Receiving Faxes Copying Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . 64 TEL mode (answering all calls manually) . . . . . . . . . . . . 66 F AX ONL Y mode (all calls are received as faxes) . . . . . . 67 Setting up with a computer . . . . . . . . . . . . . . . . . . . . .[...]

14 For assistance, call 1-800-435-7329. Comienzo rápido en español Comienzo rápido en español . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Featur es Summary Summary of user programmable fea[...]

15 Accessories For accessory order , call toll free 1-800-332-5368. Initial Preparation Included accessories Power cord . . . . . . . . . . 1 pc. T elephone line cord . . . . 1 pc. Handset . . . . . . . . . . . . . 1 pc. Handset cord . . . . . . . . . 1 pc. Paper tray . . . . . . . . . . . 1 pc. — The film cartridge is pre-installed. Part No. PQJ[...]

16 Accessories For accessory order , call toll free 1-800-332-5368. Accessory order information Note: ● The film is not reusable. Do not rewind and use the film again. The free starter film cartridge is only 20 meters (65') long. W e recommend that you buy regular film cartridge [100 m (328')] for continuous use of your unit. For best r[...]

17 Help Button Initial Preparation For assistance, call 1-800-435-7329. Help function Y ou can print a quick reference for assistance as follows. 1 Press . Display: 2 Press or until the desired item is displayed. The following items are available. 1. How to send faxes with the voice guide 2. How to program your unit 3. How to store names in the JOG[...]

18 Finding the Controls Location HELP QUICK SCAN MEMORY % REDIAL/P AUSE MUTE RESOLUTION STOP OPER PQRS TUV WXYZ GHI JKL MNO ABC VOLUME DEF TONE SLOW QUICK ST ART/ SET / COPY 1 23 4 56 7 89 0 CALLER ID DIGIT AL SP-PHONE IQ-F AX SEARCH ● Used to print a quick reference (p. 17). ● Used for voice muting (p. 30). ● Used to redial the last number d[...]

19 Initial Preparation Finding the Controls AUTO ANSWER BROADCAST BROADCAST BROADCAST T AD/FAX ON 1 4 HYPHEN SECRET NAME/TEL NO. LOWER 2 5 3 6 INSERT JOG DIAL DIRECTOR Y MESSAGES PROGRAM MENU FWD DOWN UP BACK COLLA TE ZOOM ERASE RECORD PLA Y MESSAGES SKIP REPEAT ● Used for transmission to multiple stations (p. 59–61). ● Used for the One-Touch[...]

20 Finding the Controls Overview Recording paper entrance Paper tray Document guides Document entrance Speaker Recording paper exit Cover open button Document feeder tray Cover Document exit Microphone ● Used to talk with the other party when using the speakerphone. ● Used to record greeting messages and memo messages.[...]

21 Initial Preparation Paper tray Paper stacker (purchasable accessory) 2 Insert the two tabs on the paper tray into the slots on the back of the unit. ● Do not place the unit in areas where the paper tray may be obstructed by a wall, etc. Tabs Slots Paper tray 1 Remove the shipping tape from the unit. Shipping tape 1 Remove the shipping tape fro[...]

22 Setup 4 Slide the paper stacker until it stops. Paper stacker 1 Press the dotted area on the paper stacker extender . Paper stacker extender Dotted area 2 Open the paper stacker extender . Paper stacker extender Using legal size paper Recording paper Letter or legal size recording paper can be loaded. The paper tray can hold up to 150 sheets of [...]

23 Setup Initial Preparation 2 Pull the cassette open lever forward and insert the paper into the cassette completely . ● The height of the stack of the paper should not exceed the upper limit on the paper tray , otherwise the paper may jam or multi-feed. ● The paper should not be over the tab. ● If the paper is not inserted correctly , readj[...]

Automatic dialing mode setting ● When the telephone line cord and the power cord are connected, the unit will automatically start to detect the dialing mode of your telephone line. Display: W ait until one of the following messages is displayed. Y our line has touch tone service. Y our line has rotary pulse dial service. ● If the power cord is [...]

25 Initial Preparation Date and time, your name and facsimile telephone number Y ou should program the date and time, your logo and facsimile telephone number . This information will be printed on each page transmitted from your unit, fulfilling the requirements of the T elephone Protection Act of 1991. Fax Correspondence Your logo Your facsimile t[...]

26 Setup Setting your logo 1 Press . Display: 2 Press , then . 3 Press . 4 Enter your logo, up to 30 characters, by using the dial keypad. Example: Bill 1. Press twice. Cursor 2. Press six times. 3. Press six times. 4. Press to move the cursor to the next space and press six times. 5 Press . 6 Press . MENU SETUP ITEM [ ] START / SET / COPY LOGO=Bil[...]

27 Initial Preparation T o select characters with the dial keypad Pressing the dial keys will select a character as shown below . Keys Characters Dial keys One-T ouch Dial keys Arrow keys 1 2 3 4 5 6 7 8 9 0 1 2 1 [ ] { } + – / = , . _ ` : ; ? | A B C a b c 2 D E F d e f 3 G H I g h i 4 J K L j k l 5 M N O m n o 6 P Q R S p q r s 7 T U V t u v 8 [...]

28 Setup Setup Setting your facsimile telephone number 1 Press . Display: 2 Press , then . 3 Press . 4 Enter your facsimile telephone number up to 20 digits using the dial keypad. Example: 5 Press . 6 Press . MENU SETUP ITEM [ ] START / SET / COPY NO.=1234567 NO.= START / SET / COPY YOUR FAX NO. 0 3 1.SYSTEM SET UP MENU 1 2 3 4 5 6 7 8 9 0 / STOP S[...]

29 V olumes Initial Preparation Adjusting volumes Ringer volume 4 levels (high/middle/low/off) are available. While the unit is idle, press or . T o turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: 2. Press . ● T o turn the ringer back on, press . While the ringer volume is set to off: The display will s[...]

30 Making and Answering Calls V oice calls - making 1 Press or lift the handset. Display: 2 Dial the telephone number . Example: ● If you misdial, hang up and dial again. 3 When the other party answers, talk into the microphone or handset. 4 When finished talking, press or replace the handset. DIGITAL SP-PHONE TEL=2345678 TEL= DIGITAL SP-PHONE RE[...]

31 T elephone V oice calls - answering 1 When the unit rings, press or lift the handset. 2 When finished talking, press or replace the handset. DIGITAL SP-PHONE DIGITAL SP-PHONE Handset Microphone / DIGITAL SP-PHONE MUTE Making and Answering Calls[...]

32 Making and Answering Calls T ONE and P AUSE buttons T ONE button The ( ) button is used for rotary pulse dial services and allows you to temporarily change from the pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode. TONE Entering pauses When the button is pressed during dialing,[...]

33 T elephone Dialing mode (touch tone or pulse) When the unit is turned on, the unit will automatically set the dialing mode if this feature is set to “AUT O”. If you cannot dial, change the dialing mode setting to “T ONE” or “PULSE” by following the instructions below . 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to selec[...]

34 One-T ouch Dial T o keep the telephone number secr et Press (One-T ouch Dial key 3) after entering the telephone number in step 5. ● A secret number can not be viewed after this is set. ● The telephone number will not appear on the telephone number list. ● Pressing does not count as a digit. T o edit a stored station name and number Enter [...]

35 One-T ouch Dial T elephone Helpful hints: ● T o confirm the items stored in the One-T ouch Dial keys, print a telephone number list (p. 1 16). ● Y ou can use the JOG DIAL directory to select the station name instead of using the One-T ouch Dial keys. Rotate until the desired name is displayed, then press or lift the handset. DIGITAL SP-PHONE[...]

36 JOG DIAL T o keep the telephone number secr et Press (One-T ouch Dial key 3) after entering the telephone number in step 5. ● A secret number can not be viewed after this is set. ● The telephone number will not appear on the telephone number list. ● Pressing does not count as a digit. SECRET SECRET Storing names and telephone numbers in th[...]

37 JOG DIAL T elephone 1 Rotate until the desired name is displayed. Example: 2 Press . 3 Press to select “EDIT”. ● If you do not need to edit the name, skip to step 5. 4 Edit the name by following the instructions on page 27. 5 Press . Example: ● If you do not need to edit the telephone number , skip to step 7. NO.=0123456 START / SET / CO[...]

38 JOG DIAL Making a voice call using the JOG DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (p. 36). 1 Rotate until the desired name is displayed. Example: 2 Press or lift the handset. ● The unit will start dialing automatically . 3 When the other party answers, talk into the micropho[...]

39 T elephone Caller ID Caller ID service from the phone company This unit is compatible with a Caller ID service offered by your local telephone company . T o use this feature, you must subscribe to a Caller ID service. Caller ID and its capabilities How Caller ID is displayed Caller ID allows you to view the name or telephone number of the caller[...]

40 Caller ID V iewing the Caller ID list on the display The unit stores the caller ’s information and makes a list of up to 35 callers in chronological order . When the memory is full and the unit receives a new call, the oldest data will be automatically erased. With the Caller ID list, the following convenient features are available. — Viewin[...]

41 T elephone Caller ID Calling back from the Caller ID list Y ou can easily call back a telephone number recorded in the Caller ID list. Important: ● This feature is not available in the following cases. — The telephone number includes data other than numbers (ie., or #). — The telephone number information was not received. T o edit 10 digit[...]

42 Caller ID Storing a telephone number in the One-T ouch Dial and JOG DIAL directory from the Caller ID list Y ou can store a name and telephone number in the One-T ouch Dial and JOG DIAL directory from the Caller ID list. Important: ● This feature is not available in the following cases. — The telephone number includes data other than numbers[...]

43 T elephone Caller ID 1 Press three times. Display: 2 Press . 3 Press or until the following message is displayed. 4 Press . ● If you do not want to erase the information, press . 5 Press . 6 Press to exit the program. STOP ERASE COMPLETED START / SET / COPY STOP ALL ERASE OK? START / SET / COPY CALL LIST ERASE PRESS[ ▼▲ ]&[SET] START /[...]

44 Caller ID Storing your area code When this feature is set, the caller ’s telephone number will be displayed without the area code when a call is received from the same area. If the call is received from outside your area, the telephone number will be displayed with “1” at the beginning. 1 Press three times. Display: 2 Press . 3 Press or un[...]

45 T elephone Automatic Caller ID list This feature will print a Caller ID list automatically after every 35 new calls. After printing, only the oldest caller information will be erased when a new one is received. When this feature is turned off, the unit will store the records of caller information, but will not print the Caller ID list automatica[...]

46 V oice Contact T alking to the caller after fax transmission or reception Y ou can have a conversation with the same call after the fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’ s fax machine is equipped with a voice contact feature. Initiating voice co[...]

47 Sending Faxes Fax/Copy Sending a fax manually 1 Open the document feeder tray . 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 15 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: 4 If necessary , press repeatedly to select the desired setting (see below)[...]

48 Sending Faxes Sending a fax using a One-T ouch Dial key 1 Open the document feeder tray . 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 15 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: 4 If necessary , press repeatedly to select the desired setting ([...]

49 Fax/Copy Sending Faxes Sending a fax using the JOG DIAL directory 1 Open the document feeder tray . 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 15 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: 4 If necessary , press repeatedly to select the desired[...]

50 Sending Faxes IQ-F AX This feature can only be used by those who apply to the FaxSav service. IQ-F AX is intelligent faxing which allows you to send faxes via the internet by using the IQ-F AX button. Behind the IQ-F AX button is the FaxSav Global Fax Network which manages the delivery of your fax to any fax machine in the world. It routes your [...]

51 Fax/Copy 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select “ON”. ● If this feature is not required, select “OFF”. 5 Press . 6 Press . MENU SETUP ITEM [ ] START / SET / COPY MODE=ON ▼▲ MODE=OFF ▼▲ START / SET / COPY IQ-FAX 7 5 1.SYSTEM SET UP MENU 1 2 3 4 5 6 7 8 9 0 / START / SET / COPY MENU Sending Faxes T urn[...]

52 Sending Faxes 1 Open the document feeder tray . 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 15 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Display: 4 If necessary , press repeatedly to select the desired setting (p. 47). 5 Press . 6 Enter the fax number u[...]

53 Fax/Copy Documents you can send Note: ● Remove clips, staples or other similar fastening objects. ● Check that ink, paste or correction fluid has dried. ● Do not send the following types of documents. Use copies for fax transmission. — Chemically treated paper such as carbon or carbonless duplicating paper — Electrostatically charged p[...]

54 Sending Faxes Sending faxes by following the voice guide Y ou can send the documents by following the voice guide. After transmission, the voice guide will turn off automatically . 1 Press four times. Display: 2 Press . 3 Insert the document F ACE DOWN until a single beep is heard. 4 Press . 5 Dial the fax number . 6 When a fax tone is heard , p[...]

55 Fax/Copy Sending report for confirmation The sending report will provide you with a printed record of the fax transmission result. One of the following choices is available. ERROR: The sending report will print out only when fax transmission fails (pre-selected setting). ON: The sending report will always print out, indicating whether fax transm[...]

56 Sending Faxes Note: ● If your fax is not transmitted to the other party’ s fax machine using the FaxSav network, the FaxSav network will send a Non-Delivery Notice to your unit. Automatic journal report This feature prints a journal report automatically after every 35 new fax communications. After printing, only the oldest communication resu[...]

57 Fax/Copy Note: ● Y ou can receive, transmit and copy documents while delayed transmission is set. T o cancel the delayed transmission setting 1. Press while the unit is idle. Display: 2. Press . START / SET / COPY YES: PRESS SET SEND CANCELED? STOP Delayed transmission Using a built-in clock, this unit can send documents automatically at a spe[...]

58 Sending Faxes From memory The unit is able to scan and store documents into memory , and then transmit the stored documents. The memory capacity is approx. 25 pages based on the CCITT No. 1 test chart in standard resolution. For the CCITT No. 1 test chart, see page 123. 1 Enter the fax number using the dial keypad. 2 Insert the document F ACE DO[...]

59 Fax/Copy Multiple stations This feature is useful when you send the same documents to selected parties whose telephone numbers are stored in a One-T ouch Dial key and the JOG DIAL directory . Y ou must program the desired parties into one of the BROADCAST key (One-T ouch Dial key 1, 2 or 3). Important: ● Before programming, make sure that the [...]

60 Sending Faxes Adding a new name and number 1 Rotate until the desired BROADCAST key is displayed. Example: 2 Press . 3 Press to select “ADD”. Example: 4 Rotate until the desired name is displayed. Example: 5 Press . ● T o add other stations, repeat steps 4 and 5 (up to 20 stations). Mike REGISTERED START / SET / COPY Jack JOG DIAL Alex ADD[...]

61 Fax/Copy 1 Insert the document F ACE DOWN. 2 Press . ● The documents will be fed into the unit and scanned into memory . Then the unit will transmit the data to each station, calling each number sequentially . BROADCAST FACE DOWN START / SET / COPY STOP BROADCAST Using the BROADCAST key The documents will be scanned and stored into memory when[...]

62 Sending Faxes Note: ● After transmission, this feature will turn of f automatically . ● This feature is not available for transmission using the BROADCAST key . ● A slower transmission speed will lengthen the call duration. Therefore, the calling charge may be higher . Overseas Y ou may experience difficulty when transmitting documents ove[...]

63 Fax/Copy Note: ● The connecting tone volume cannot be adjusted. Connecting tone This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy tone for several seconds when you send a fax using a One-T ouch Dial key or the JOG DIAL directory . This will tell you the status of the other party’s machine. If you he[...]

64 Receiving Faxes Setting the unit to receive calls How you want the unit to receive faxes Y ou have to set this. This is how the unit will operate. Option A Option B T o receive all voice and fax calls automatically . V oice/Fax call T AD/F AX mode (T elephone Answering Device/Facsimile mode) (p. 84) PRE-SELECTED SETTING AUTO ANSWER is ON. ● Wh[...]

65 Fax/Copy Receiving Faxes Remote activation If you answer a telephone in another room and hear a fax being received, you can activate the unit remotely by pressing 9 (p. 76). TEL/F AX mode If you are near the unit and want to use it to receive your voice calls yourself and fax calls automatically , see pages 72 to 75. Option C Other options T o a[...]

66 Receiving Faxes TEL mode Note: ● If you do not answer the call within 15 rings, the unit will temporarily activate the answering device. If you want to change to the T AD/F AX mode, enter the remote operation ID (p. 94) during the greeting message. (answering all calls manually) Press to turn off the AUTO ANSWER mode. ● The display will show[...]

67 Fax/Copy Receiving Faxes F AX ONL Y mode (all calls are received as faxes) Changing the AUT O ANSWER setting to the F AX ONL Y mode Note: ● This mode should not be used with a telephone line which is used for both voice and fax calls. When the unit answers the call, fax communication is attempted with the other fax machine even if someone is t[...]

68 Receiving Faxes This setting determines the number of rings before the unit answers a call in the F AX ONL Y mode. Y ou can choose from 1 to 4 rings. Helpful hints: ● T o answer a call before the unit does, increase the number of rings. ● If you have difficulty receiving faxes, the other parties may have tried to send faxes before confirming[...]

69 Fax/Copy Receiving Faxes Setting up with a computer Wall jack Computer Wall jack Fax machine Always connect the fax machine directly to the wall jack. Note: ● Set the TEL mode on the fax machine. ● The device which has the shortest ring count will answer a call first. Confirm the ring count for each device.[...]

70 Receiving Faxes Distinctive Ring service (ring pattern detection feature) This feature can only be used when you subscribe to a Distinctive Ring service from your telephone company . For more information on the availability of this service, contact your telephone company before activating this feature. This feature will work irregardless of the [...]

71 Fax/Copy Receiving Faxes Select the ring pattern of the facsimile number that is assigned by your telephone company . 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select the ring pattern assigned to the facsimile number . A: Standard ring (one long ring) B: Double ring (two short rings) C: T riple ring (short-long-short rings) D: [...]

72 Receiving Faxes TEL/F AX mode (receiving voice calls with rings and fax calls without rings when you are near the unit) Use this mode when you are always near the unit and want the fax machine to detect faxes without ringing. When a call is received, the unit will work as follows. If you connected an extension telephone, see the next page. The u[...]

73 Fax/Copy Receiving Faxes Ring pattern when an extension telephone is connected The extension telephone will ring twice .* (The unit will not ring.) TEL / FAX delayed ring count Silent fax recognition ring count The u nit will ring up t o 3 tim es .*** (The extension telephone will not ring.) Voice call Fax calling tone** The unit will automatica[...]

74 Receiving Faxes 1 Select “TEL/F AX” in step 4 of feature setting #77 (p. 67). ● The unit will print an information list. 2 If the AUTO ANSWER light is off, turn it on by pressing . ● The unit will play the TEL/F AX greeting message and the display will show the following message. Display: TEL/FAX MODE AUTO ANSWER 1 2 3 4 5 6 7 8 9 0 ON A[...]

75 Fax/Copy Receiving Faxes This setting determines the number of times the extension telephone rings in the TEL/F AX mode. Y ou can choose from 1 to 4 rings. When an extension telephone is not connected, this setting does not need to be changed. 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select the desired number , or enter the nu[...]

76 Receiving Faxes Extension telephone When you connect an extension telephone on the same line, you can receive fax documents using the extension telephone. Y ou do not have to go to the unit and press . Important: ● Use a touch tone telephone as the extension telephone and enter the fax activation code firmly . START / SET / COPY 1 When the ext[...]

Legal Letter 77 Fax/Copy Receiving Faxes Other size documents When the size of the document sent by the other party is as large as, or larger than the recording paper , the unit can reduce each page of the document and print it out on the recording paper by programming a suitable reduction rate. The reduction rate is determined by a combination of [...]

78 Receiving Faxes Memory reception alert When received documents are stored into memory , the unit will alert you with beep tones. If you hear slow beeps, clear the printing problem or supply paper to print the stored documents. The beep tones will stop. 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select the desired setting. ● If[...]

79 Fax/Copy Receiving Faxes Friendly reception The friendly reception feature allows you to receive fax documents automatically without pressing (p. 66). When this feature is deactivated, you have to press to receive fax documents each time you answer a fax call. START / SET / COPY 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select [...]

80 Receiving Faxes Pager call This feature allows your unit to call your pager when your unit receives a fax document and/or incoming messages. 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select “ON”. ● If this feature is not required, select “OFF”. 5 Press . 6 Enter your pager number . ● Y ou can enter a total of 46 dig[...]

81 Fax/Copy Receiving Faxes Film detection If this feature is activated, the display will show the following message when the remaining film prints about 15 letter size documents. Display: ● If you are using regular film (100 m roll) when the above message is displayed, the unit will also print a report. FILM NEAR EMPTY 1 Press . Display: 2 Press[...]

82 Copying Making a copy The unit can make single or multiple copies (up to 99). Any transmittable document (p. 53) can be copied. 1 Open the document feeder tray . 2 Adjust the width of the document guides to the size of the document. 3 Insert the document (up to 15 pages) F ACE DOWN until a single beep is heard and the unit grabs the document. Di[...]

Size of original document 83 Fax/Copy Copying Note: ● If the appropriate reduction rate is not programmed, the document may be divided and the top of the second sheet will be deleted. Choosing an enlargement/reduction rate The unit can make enlarged or reduced copies of a document. ■ T o enlarge a document: Select “200%” or “150%” by ro[...]

84 Setup T AD/F AX mode (using the built-in answering device and receiving voice and fax calls automatically) Setting the unit to receive voice messages and documents and checking your greeting message When you turn on AUTO ANSWER (the pre-selected setting is T AD/F AX), the unit will work as a fax machine and/or answering device. If a fax call is [...]

85 Greeting Answering Device Pre-recorded greeting messages The unit has pre-recorded greeting messages. Depending on the situation, one of the following messages will be played to the caller . ■ When you do not record your own greeting message (next page), one of the following messages will be played. ■ When the unit detects a problem, one of [...]

86 Greeting Note: ● If you do not record any messages, the pre-recorded messages will be played (p. 72, 85). Note: ● If you make a mistake while recording, repeat from step 2. “This is (your name, business and/or telephone number). W e are unable to answer right now . T o send a fax, start transmission. T o leave a message, speak after the be[...]

87 Answering Device Note: ● If you erase your own recorded greeting messages, the pre-recorded greeting messages will be played. 1 Make sure that the AUTO ANSWER setting is set to the desired mode (T AD/F AX or TEL/F AX mode) where you want to erase the greeting message (p. 67). 2 Press two times. ● The display will show one of the following ac[...]

88 Greeting Recording time for the T AD/F AX greeting message Y ou can choose either 16 seconds or 60 seconds of recording time. Note: ● If you change the greeting message time to 60 seconds, we recommend that you tell the caller in the T AD/F AX greeting message to press 9 before starting fax transmission. ● If you change the greeting message [...]

89 Answering Device When the unit receives voice messages; — the PLA Y MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if message alert (p. 102) is set to “ON”. Listening to recorded messages When the PLA Y MESSAGES indicator flashes Press . ● Only the new re[...]

90 Playing Messages Erasing a specific message Press while listening to the message you want to erase. Erasing all the messages 1. Press after listening to all of the messages. Display: 2 Press . ● T o stop erasing, press . 3 Press . ERASE COMPLETED ERASING START / SET / COPY STOP YES: PRESS SET ERASE MESSAGES? START / SET / COPY PRESS START 1.AL[...]

91 Answering Device Functions while playing a message (repeating, skipping and stopping) Repeating a message Rotate one click to the left while listening to the message you want to repeat. ● If you rotate within 5 seconds of the beginning of the message, the previous message will be played. ● T o play back a specific message, rotate to the left[...]

92 Recording Memo message (leaving a message for others or yourself) T o leave a private message for someone or yourself, you can record a voice memo. This memo can be played back later , either directly or remotely . 1 Press . Display: 2 Press . ● A long beep will sound. 3 Speak clearly into the microphone. 4 When finished, press . STOP MEMO REC[...]

93 Remote Operation Answering Device Operating from a remote location The following operations can be performed from a remote location using a touch tone telephone. Set the unit to the T AD/F AX mode before going out (p. 84). Dial Key Remote command Page Dial Key Remote command Page Skips the greeting message Repeats a message Skips a message New m[...]

Skips the greeting message Repeats a message Skips a message New message playback All message playback Room monitor Re-records a greeting message Stops re-recording of a greeting message Key Remote command 9 7 6 5 4 2 1 0 94 Remote Operation Setting the remote operation ID The remote operation ID is used to access the answering device. Choose any 3[...]

Sorry , no more memory . Please erase unnecessary messages. 95 Answering Device From a remote touch tone telephone Listening to messages 1 Call your unit. 2 Enter the remote operation ID during the T AD/F AX greeting playback. — The voice guide will tell you the number of new recorded messages and play them automatically . ● Y ou can repeat the[...]

96 Remote Operation The message has been erased. Erasing incoming messages from memory Erasing a specific message Press while listening to the message you want to erase. — A long beep and the voice guide will be heard. Then the unit will continue with the next message. Erasing all messages Press to erase all messages. — A long beep and the voic[...]

97 Remote Operation Answering Device Changing to the TEL mode Y ou can change the setting of the receive mode from T AD/F AX to TEL from a remote location. 1. Call your unit. 2. Enter your remote operation ID. 3. Press . 8 0 Message transfer is set. T ransfer phone number is 123456789. Press to turn ON the message transfer . 8 1 V oice guide exampl[...]

98 Options T ransferring recorded messages to another phone This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. Program the transfer telephone number first. When an incoming message is recorded in your unit, the message will be transferred. Y ou can retrieve the message during the sam[...]

99 Answering Device Options Recording a message transfer greeting message The recording time is limited to 16 seconds. Record your message within 12 seconds for best performance. Suggested message Message transfer greeting message “This is a transferred message from (your name, business and/or telephone number). Please enter your remote ID for th[...]

100 Options Setting the message transfer 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select “ON”. ● If this feature is not required, select “OFF”. 5 Press . 6 Enter the transfer telephone number . Example: 7 Press . 8 Press . MENU SETUP ITEM [ ] START / SET / COPY NO.=3331111 NO.= START / SET / COPY MODE=OFF ▼▲ START /[...]

101 Answering Device Options This feature determines the number of rings before the unit answers a call in the T AD/F AX mode. Y ou can choose from 1, 2, 3, 4, T OLL SA VER and RINGER OFF . TOLL SA VER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages. If the unit answers on the se[...]

102 Options Y ou can choose from two recording times for an incoming message. VOX (unlimited): The unit will record an incoming message as long as the caller talks (pre-selected setting). 1 MIN (1 minute): The unit will record each incoming message up to 1 minute. 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select the desired settin[...]

103 Answering Device Options When there is less than 60 seconds of recording time for incoming messages, the unit will alert the user with slow beeps. 1 2 3 4 5 6 7 8 9 0 / START / SET / COPY MENU Recording time alert 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select “ON”. ● If this feature is not required, select “OFF”. [...]

104 Error Messages For assistance, call 1-800-435-7329. Reports When your fax does not transmit, check the following items first. – The number you dialed is correct. – The other party’ s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 55, 56). Com[...]

105 Help For assistance, call 1-800-435-7329. LCD display If the unit detects a problem, one or more of the following messages will appear on the display . Display message Cause & Remedy PAPER JAMMED NO FAX REPLY MODEM ERROR MESSAGE FULL LOADING ERROR JOG-DIAL FULL FREE FILM EMPTY FILM NEAR EMPTY FILM EMPTY FAX MEMORY FULL FAX IN MEMORY CHECK P[...]

106 Error Messages / Operations For assistance, call 1-800-435-7329. Display message Cause & Remedy UNIT OVERHEATED TRANSMIT ERROR REMOVE DOCUMENT REDIAL TIME OUT PLEASE WAIT ● The unit is checking if there is no slack on the film. W ait for a while. ● The other party’s fax machine is busy or ran out of recording paper . T ry again. ● T[...]

107 Help For assistance, call 1-800-435-7329. Fax transmission Problem Cause & Remedy I cannot send documents. The other party complains that letters on their received document are distorted. The other party complains that dirty patterns or black lines appear on their received documents. I cannot make an international fax call. ● The other pa[...]

108 Operations For assistance, call 1-800-435-7329. Receive mode Problem Cause & Remedy I cannot select the desired receive mode. ● If you set the T AD/F AX, F AX ONL Y or TEL/F AX mode: – Select the desired mode using feature #77 (p. 67), and – Press to turn on the AUTO ANSWER light. ● If you set the TEL mode: – Press to turn off the[...]

109 Help For assistance, call 1-800-435-7329. Operations If a power failure occurs ● The unit will not function. ● T ransmission and reception will be interrupted. Check the transactions by printing a journal report. ● If fax documents are stored in memory , they will be lost. When power is restored, a power down report will be printed out st[...]

110 Jams For assistance, call 1-800-435-7329. Recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper by following this page or the next page. The display will show the following message. Display: Remove the jammed paper as follows. PAPER JAMMED When pap[...]

111 Help For assistance, call 1-800-435-7329. Jams 1 Pull the cassette open lever forward, then pull out the jammed recording paper from the recording paper entrance. 2 Press to clear the message. START / SET / COPY When paper has jammed near the recording paper entrance The display will show the following message. Display: Remove the jammed paper [...]

112 Jams For assistance, call 1-800-435-7329. Sending document jams If the unit does not release the document during feeding, remove the document as follows. 1 Open the cover by pressing the cover open button. 2 Remove the jammed document carefully . 3 Close the cover securely by pushing down on both ends. Cover open button If no feeding or multipl[...]

113 Help For assistance, call 1-800-435-7329. How much film you have left T o check the amount of remaining film, proceed as follows. The display indicates the approximate amount of remaining film. Display: FI LM E F FI LM E F When the film indicator points to this position, the remaining film will print up to 25 pages of letter size documents. Pre[...]

114 Ink Film For assistance, call 1-800-435-7329. 3 If the film is slack, tighten it by winding the gears. 4 Insert the new film cartridge by first placing the “BACK” side of the cartridge into the unit and then lowering the front of the cartridge into place. 5 Close the cover securely by pushing down on both ends. ● The unit will check if th[...]

115 Help For assistance, call 1-800-435-7329. Document feeder If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or transmitted document, clean the document feeder . 1 Disconnect the power cord and the telephone line cord. 2 Open the cover by pressing the cover open button. 3 Clean the document feeder rollers, su[...]

116 Reports Printing the feature settings, telephone numbers, the journal, printer test list, broadcast list and Caller ID list Y ou can print out the following documents. Feature list: provides you with the current settings of the basic and advanced programming features (p. 133–135). T elephone number list: provides you with names and telephone [...]

117 General Information Fax V oice Guidance Fax voice guidance Y ou can hear the transmission result by the voice guidance. One of the following messages will be heard if this feature is set to on. — T ransmission is complete. — T ransmission has failed. — T ransmission has been interrupted. When friendly reception (p. 79) is activated, one o[...]

118 Display Contrast / Reset 1 Press . Display: 2 Press , then . 3 Press . 4 Press or to select the desired setting. 5 Press . 6 Press . MENU SETUP ITEM [ ] START / SET / COPY MODE=NORMAL ▼▲ START / SET / COPY LCD CONTRAST 3 9 1.SYSTEM SET UP MENU 1 2 3 4 5 6 7 8 9 0 / START / SET / COPY MENU Changing the LCD display contrast Use this feature t[...]

119 FCC Information For assistance, call 1-800-435-7329. General Information List of FCC requirements and information If required by the telephone company , inform them of the following. ● FCC Registration No.: (found on the bottom of the unit) ● Ringer Equivalence No.: (found on the bottom of the unit) ● The particular telephone line to whic[...]

120 Limited W arranty Panasonic Consumer Electronics Company , Division of Matsushita Electric Corporation of America One Panasonic W ay , Secaucus, New Jersey 07094 Panasonic Sales Company Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km. 9.5, San Gabriel Industrial Park, Carolina, Puerto Rico 00985 P ANASONIC Facsim[...]

121 General Information Servicenter Directory For Product Information, Operating Assistance, Literature Request, Dealer Locations, and all Customer Service inquiries please contact: 1-800-HELP-F AX (435-7329), Monday-Friday 9am - 8pm EST . Web Site: http://www .Panasonic.com Y ou can purchase parts, accessories or locate your nearest Servicenter by[...]

122 Limited W arranty Notes for product service and shipping the product For product service ● Servicenters are listed on page 99. ● Call toll free 1-800-HELP-F AX (435-7329) for the location of an authorized Servicenter . When you ship the product ● Carefully pack your unit, preferably in the original carton. ● Attach a letter , detailing [...]

123 General Information T echnical data about this product Applicable Lines: Public Switched T elephone Network Document Size: Max. 216 mm (8 1 / 2 ") in width Max. 600 mm (23 5 / 8 ") in length Effective Scanning Width: 208 mm (8 3 / 16 ") Recording Paper Size: Letter: 216 mm × 279 mm (8 1 / 2 " × 1 1") Legal: 216 mm × [...]

124 Comienzo rápido en español Instalación Cinta de transporte Lengüeta Cassette open lever Slot 1 2 Papel de impresión A. Fan the stack of paper to prevent a paper jam. B. Pull the cassette open lever forward and insert the paper into the cassette. Bandeja de papel Inserte las dos lengüetas de la bandeja de papel en las ranuras de la parte t[...]

125 Comienzo rápido en español Comienzo rápido en español Conexiones Cable del auricular A. Conéctelo a la unidad. B. Conéctelo al auricular. Cable de línea telefónica A. Conéctelo a “LINE” de la unidad. B. Conéctelo a una toma de línea telefónica sencilla. ( ) Protector contra sobrevoltaje de la línea ( ) Protector contra sobrevol[...]

126 Comienzo rápido en español Pulse . Pulse , y luego . Pulse . Introduzca el número de teléfono de su facsímil con un máximo de 20 dígitos utilizando el teclado de marcación o . Si utiliza , pulse para mover el cursor . ● El botón reemplaza un caracter por un signo “+” y el botón reemplaza un caracter por un espacio. Pulse . Pulse[...]

127 Comienzo rápido en español Memorización de nombres y números de teléfono para la marcación de un toque Pulse . Para las estaciones 1–3 Pulse una de las teclas de marcación de un toque. ● If you select One-T ouch Dial key 1, 2, or 3, seleccione “DIAL MODE” pulsando , y luego pulse para ir a la siguiente indicación. Para las estac[...]

128 Comienzo rápido en español Para hacer/contestar una llamada de voz ■ Para hacer manualmente una llamada de voz ■ Para hacer una llamada de voz utilizando la marcación de un toque ■ Para hacer una llamada de voz utilizando el directorio JOG DIAL ■ Para contestar una llamada de voz Levante el auricular . Marque el número. When finishe[...]

129 Comienzo rápido en español ■ Envío de un fax utilizando la marcación de un toque ■ Envío de un fax utilizando el directorio JOG DIAL Comienzo rápido en español Abra la bandeja del alimentador de documentos. Ajuste la anchura de las guías de documentos según el tamaño del documento. Insert the document (up to 15 pages) F ACE DOWN u[...]

130 Comienzo rápido en español Para hacer una copia Abra la bandeja del alimentador de documentos. Ajuste la anchura de las guías de documentos según el tamaño del documento. Insert the document (up to 15 pages) F ACE DOWN until a single beep is heard. Pulse . Introduzca el número de copias. Pulse . START / SET / COPY 6 5 START / SET / COPY 4[...]

131 Index A Accessories . . . . . . . . . . . . . . . . . . . 15, 16 Advanced features . . . . . . . . . . . .134, 135 (Resetting) . . . . . . . . . . . . . . . . . . . .1 18 Alert (Memory reception) . . . . . . . . . . . . . .66 (Message) . . . . . . . . . . . . . . . . . . . .102 (Recording time) . . . . . . . . . . . . . . . .103 Area code . . .[...]

132 Index Message transfer . . . . . . . . . . . . . . 98–100 MUTE button . . . . . . . . . . . . . . . . . . . . .30 N NAME/TEL NO. key . . . . . . . . . . . . . . . .38 O One-T ouch Dial (Making a voice call) . . . . . . . . . . . . .35 (Sending faxes) . . . . . . . . . . . . . . . . .48 (Storing) . . . . . . . . . . . . . . . . . . . . . . .34[...]

133 Checking the amount of remaining film FILM REMAIN 1 13 Setting the dialing mode DIALING MODE #13 Summary of user programmable features Basic features Code Feature & Display A vailable settings Meaning Page #01 Setting the date and time SET DATE & TIME (2 digits for each entry) mm/dd/yy hh:mm 25 #02 Setting your logo YOUR LOGO (Up to 30 [...]

134 Features Summary Advanced features Code Feature & Display A vailable settings Meaning Page #22 Setting the journal report to print automatically AUTO JOURNAL ON OFF Activate Deactivate 56 #23 Sending documents overseas OVERSEAS MODE ON OFF Activate Deactivate 62 #25 Sending a fax at a specified time DELAYED SEND ON OFF Activate Deactivate 5[...]

135 Features Summary Code Feature & Display A vailable settings Meaning Page (The pre-selected setting is in bold.) #70 Signaling your pager when your unit receives a fax and/or an incoming message PAGER TRANSFER ON OFF Activate Deactivate 80 #75 Setting the IQ-F AX function IQ-FAX ON OFF Activate Deactivate 51 #76 Setting the connecting tone C[...]

Free peace of mind, direct from Panasonic NO EXTRA COST ■ 1-year limited warranty 1 parts & labor ■ Toll-free help line ■ Free overnight replacement 2 and repair program Panasonic F AX ADV ANT AGE PROGRAM F A A X X A D D V V A A N N T T A A G G E E P R R O O G G RA RA M M The Panasonic Fax Advantage Consumer Service Program. Panasonic kno[...]