Panasonic UF-490 manual

Operating Instructions Before operating this equipment, please read these i nstructi ons completely and keep these operating i nstructi ons for futur e reference. English Facsimile UF-490 (For Facsimile) Options UE-403 167 Getting to Know Y our Machine Installing Y our Machine Programming Y our Machine Basic Oper ations Adva nced Featur es Network [...]

IMPORT ANT INFORMA TION When r equesting infor mation , suppli es or se rvice a lways r efer to the model a nd seri al numb er of you r machin e. The model an d serial num ber pl ate (Main Name Pla te) is lo cated on the m achin e as shown b elow . For you r conve nienc e, space is pr ovided below to record i nformatio n you may need i n the futur [...]

3 T able of Content s Safety Informa tion .......... ......... .......... .............. ......... ......... .............. .......... .............. ....... 6 Function Key ................... ......... .......... .............. ......... .............. ......... .......... .............. ....... 9 External Vi ew ............. .......... ......... [...]

T able of Content s 4 Sending Documents.......... .............. ......... .......... .............. ......... .............. ......... .......... .... 40  General D escriptio n .... ............. ................... ............. ................... ............. ...... 40  Memory Tr ansmissio n . ............. ................... ..........[...]

T able of Co nte nt s 5 Sub-Addressing .............. .............. ......... .......... .............. ......... .............. ......... .......... ....... 79  General De scriptio n........... ............. ............. ................... ............. ............. ...... 79  Setting th e Sub-A ddress in to a One- Touch/ABBR. Dialing Nu[...]

6 Getting to Know Y our M achin e Safety Information W ARNING ! denotes a potenti al hazard t hat cou ld resu lt in ser ious i njury o r death. • TO P REVENT FIRE OR SHOCK, DO NOT E XPOSE THIS PRODUCT T O RAIN OR ANY TYPE OF MOISTURE. • T O MINIMI ZE THE POS SIBIL ITY OF SHOC K OR DAM AGE T O THE MAC HINE, I T MUST BE PROPERL Y GROUNDED. • TH[...]

Safety Information 7 Getting to Know Y our Machine CAUTION ! denotes haz ards that coul d result i n minor injur y or damage to the mac hine. • TO REDUCE THE RISK OF SHOCK OR FIRE , USE ONL Y NO. 26 A WG OR LARGER TELEPHONE LINE CABL E. • DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE[...]

Safety Information 8 CAUTION ! denotes haz ards that coul d result i n minor injur y or damage to the mac hine. Do not i nstall the mac hine n ear heatin g or an air condit ioning unit. Av oid expo sure to direct sunligh t. Instal l t he ma chi ne on a flat surfac e, le ave at le ast 4 inc he s (10 cm ) o f s p ac e between the ma chine an d other [...]

9 Getting to Know Y our Machine Function Key Any fu nction c an be s tarted by fir st press ing and then enter th e func tion num ber , or by pressin g or scroll keys r epeated ly until the desi red func tion appea rs on the disp lay . NOTE 1. Refer to Firmw are Up date Util ity’ s Opera ting Ins tructions on the soft ware CD for addi tional det [...]

10 External V iew P aper T ra y Cov er Document Sub T ra y Control P anel Document Retur n T ra y Recording P aper T ra y Handset (A v ailab le as an option, See page 110) P aper T ra y[...]

11 Getting to Know Y our Machine Control Panel One-T ouch Ke ys (01-16) - Used f or One-T ouch Dialing. (See pages 43 and 47) Program K eys (P1-P2) - Used to record long dialing procedures or Group Dialing Number ke ys . (See pages 68 to 72) UPPER/LO WER K e y - Used to s witch between upper and low er ke y . - Used to enter a pause when recording [...]

Control Panel 12 K e ypad - Used f or manual number dialing, recording phone numbers , and numerical entries. T one Ke y - Used to temporarily change the dialing mode to T one when Pulse mode is set. - Used to select either IN mode or OUT mode. (See page 56) - Press this button when y ou w ant to stop telecommunication, registration oper ation, or [...]

13 Inst alling Y our Machine Installing Y our Mach ine Main Unit and Accessories Unpack the carton a nd che ck that y ou have a ll the ac cess ories i llustrate d. NOTE 1. The S t arter T oner Cartridg e yield s approx . 1,000 p age s. (Based on 3% Blac k, ITU- T Image No. 1 Chart) Machine Drum Unit Starter Toner Cartridge (See Note 1) Paper Tray P[...]

14 Inst alling the Accessories Final Installed View Handset [Available as an Option] Handset Cord [Available as an Option] Handset Cradle [Available as an Option] Hook the projections into the square holes on the machine. Connect the cable into the TEL/HANDSET jack on the machine. Document Sub Tray Hook the projections into the holes on the machine[...]

15 Inst alling Y our Machine Inst al ling the Drum Unit/ T oner Cartridge Assembly 1 Unpack the T oner Cartr idge and r ock i t back and forth as shown for 5 or 6 times to ev en the toner in side. 2 Remove th e protec tive sea l. Note: Pull on the seal slowl y and straigh t out. 3 Slide the T o ner Cartridg e all the way into the Drum Unit a nd rot[...]

Inst alling the Dru m Unit/ T oner Cartri dge Assembly 16 NOTE 1. If you are replac ing the Dru m Unit or T oner Cartridg e, it is recom mended to clean the Printer Roller to mainta in good printing qu ality . T o clean the Pri nter Roller , follow the procedu re on page 1 04. 2. Wh en rep lac ing th e Dru m Unit , pr ess to reset t he noti ficatio[...]

17 Inst alling Y our Machine Loading the Recording Paper In gener al, mos t bond papers will p roduce e xcellent res ults. Most photocopy papers wi ll also work ver y well. There ar e many "na me" and "generi c" brands o f paper ava ilable. We recom mend that you test v arious papers unti l you obtain the resu lts you are lo oki[...]

18 Connecting the T elephone Line Cab le and Power Cord Power Co rd Plug o ne end of the pow er cor d i nto an or dinar y 3 prong A C ou tle t an d th e o ther end in to t he r e cep tacle on the rea r of the m achin e. W arning: This app aratus must be properly ground ed through an ordinary 3 prong AC outlet. Do not break off the earth (ground) pr[...]

Connecting the T elephone Line Cable and Power Co rd 19 Inst alling Y our Machine External Telephone (Optional) You can connect an additional standard single line telephone to the machine.[...]

20 Setting the Dialing Method (T one or Pulse) Y o ur ma chine ca n operate with ei ther of tw o dial ing method s (T one or Pul se), depe nding on t he typ e of tele phone line yo u are conne cted to. If yo u need to chan ge the diali ng method to T one or Pu lse, follow the proce dure bel ow . NOTE 1. For some c ountries, th is featu re is not av[...]

21 Inst alling Y our Machine Adjusting the V olume Y o u can a djust t he monitor and rin ger volu me on your machin e. The bui lt-in s peaker e nables y ou to he ar the dial to ne, diali ng signal s, and bu sy tone. T he rin ger sounds when your machin e recei ves a ca ll. NOTE 1. Y ou can also adj ust the volu me of the ke y touc h tone and the v[...]

22 User Parameters Y our facsim ile mac hine ha s severa l basic setti ngs (Us er Para meters) t o help you ke ep record s of the docume nts you send or receive. F or example, the built-in clock keeps the current d ate and time , and your LOGO a nd ID Num ber help to iden tify you when you s end or r eceive do cumen ts. At standby the dis play wil [...]

User Paramete rs 23 Inst alling Y our Machine When you send a docu ment, y our LOGO ap pears on the top of the cop y printe d out at th e othe r sta tion. The LOGO help s to ident ify you to someone who rece ives your transmissi on. NOTE 1. Your Company Name or your nam e must be set as you r LOGO becau se it is requi red by the T elephone Co nsume[...]

User Parame ters 24 If the remote ma chine has a Char acter I D capabil ities, when you are s ending or receiv ing, you r Charac ter ID will app ear on the rem ote machin e ’ s display and the r emote ma chine ’ s Ch arac ter ID w ill app ear on yo ur displa y . NOTE 1. The sp ecial characte rs of Å , Ä , Ö , Ü , Æ , È , É and Ñ canno t[...]

User Paramete rs 25 Inst alling Y our Machine If the re mote ma chine doe s not ha ve a Char acter ID but i t has an ID Nu mber , whe n sending or receiv ing, your ID Number will a ppear on the rem ote ma chine ’ s display and their ID Number wil l appear on your displa y . We suggest you u se your fac simile telephone number a s your ID numbe r [...]

26 Entering Characters The K eypad also s erves as chara cter an d symbol i nput key when recordin g LOGO, Chara cter ID and station nam e. Selec t the de sired cha racters accordi ng to th e followin g table Keys Character T able Number of times key is pressed 123456789 1 0 1 1 1 2 1 3 ÅÄ Ö Ü ÈÉ Æ Ñ 1 ABCa b c 2 DE F d e f 3 GH I g h i 4 J[...]

27 Programming Y our Machine Progra mming Y our Machin e One-T ouch/Abbreviated Dialing Numbers One-T ou ch and Ab breviat ed Dialing are two fast ways of d ialing ful l tele phone numb ers. T o u se these dialin g methods , you mus t first stor e the telephone number us ing the fo llowing p rocedure. NOTE 1. Use to sele ct eit her an uppe r or low[...]

One-T ouch/ Abbrevi ated Dial ing Num bers 28 Entering One-T ouch/Abbreviated Dialing Numbers NOTE 1. If you requ ire a spec ial acces s number to ge t an out side li ne, enter it first and then pres s . A hyph en "-" is displ ayed f or paus e. 2. If yo u are using Pulse dia ling and yo u wish to change to T one diali ng in the m iddle of[...]

One-T ouch/Abb reviat ed D ialin g Numb ers 29 Programming Y our Machine If yo u have to change or erase any of the One-T o uch/Abbr eviated dialing numbers , follow the steps be low . NOTE 1. If you mak e a mist ake, use or to move th e curs or one sp ace be yond the in correct number , press then r e-enter t he new n umber . Editing One-T ouch/Ab[...]

One-T ouch/ Abbrevi ated Dial ing Num bers 30 Editing One-T ouch/Abbreviated Dial ing Numbers NOTE 1. If you m ake a mis take, us e or to move the cu rsor one spac e beyon d the incorre ct number , press then re-en ter the n ew number . T o eras e the settings of a One-T ouch/A BBR dialing number 1 SET MODE (1-8) 2 1:ONE -TCH 2: ABBR 3 Press for On[...]

One-T ouch/Abb reviat ed D ialin g Numb ers 31 Programming Y our Machine After pro gramming a one- touch dialin g number, you can print ou t the director y sheet wh ich inc ludes the fi rst 12 char acters of each station na me. Cut along the dotted line and plac e it over the On e-T o uch keys unde r the Dir ectory Sheet C over . T o print out a di[...]

32 Customizing Y our Machine Y o ur fa csimil e machi ne has a varie ty of adjustable Fax P arameter s. The se paramete rs, li sted in the Param eter T able, a re preset fo r you and d o not nee d to be chang ed. If yo u do want to make a cha nge, read the table c arefu lly . S ome para meters, such as the Resol ution and Con trast param eters, c a[...]

Customizing Y our Machine 33 Programming Y our Machine Fax Parameter T able No. Par ameter Setting Number Setting Comment s 01 CONTRAST *1 Normal Setti ng the hom e position f or the CON TRAST . 2 Light er 3D a r k e r 02 RESOLUT ION *1 S t andard Setti ng the hom e positi on for the R ESOLUT ION. 2F i n e 3S - F i n e 4 Halfton e 05 MEMOR Y 1 Off [...]

Customi zing Y our Machi n e 34 Fax Paramete r T able 22 SUBSTITUTE RCV 1 Invalid Selecti ng whethe r the ma chine rec eives to mem ory whe n the reco rding paper ru ns out, to ner runs o ut or the recordin g p aper is ja mmed . *2 V alid 23 RECORDING P APER SIZE 1 A4 Setting th e recordin g p aper siz e inst alled in you r machin e. *2 Letter 3 Le[...]

Customizing Y our Machine 35 Fax Parameter T able Programming Y our Machine NOTE 1. Setting number m arked w ith an ast erisk (* ) indicate s the factory st and ard se tting. 2. This p arame ter support s a n optional teleph one servi ce "Dis tinctiv e Ring Ser vice" pro vided by your loca l telep hone com pany . It allows up to 4 diffe r[...]

36 Basic Operations Loading Document s In ge neral, your machin e will s end any do cument printed on A4, Let ter or Le gal size paper . Not e: The maximum docum ent wid th that can be sen t through the machine is 10.1 in (25 7mm). Howev er , the e f fective sc anning width i s 8.3 in ( 212mm ) Y o u must never try to sen d docume nts that ar e: T [...]

Loading Document s 37 Basic Opera tions 1. Be su re the do cumen t(s) is fr ee of staple s, paper clips an d is not tor n, greasy or cove red by foreign objects. 2. Place the doc ument(s ) F ACE DOWN on t he Au tomatic Do cumen t Feeder (ADF) un til th e leading edge placed i nto the mac hine sto ps. If yo u a re s end ing mult iple pages, ma ke su[...]

38 Basic T ransmission Settings Y o u can tempo rarily c hange the tr ansm ission setti ngs e ither be fore or after you pl ace th e doc ument on the ADF . These s ettings a re as follo ws • Contrast • Resolution • Communic ation J ournal After your doc ument(s) have been sent, your mac hine wil l automati call y return to the pres et sett in[...]

Basic T ransmission Settings 39 Basic Opera tions A Communi c ati on Jour na l le ts you ver ify if the transmi ss i on was succ es sf ul. Y ou can s ele ct th e co nditi on to print o ut the Co mmunica tion Jour nal as f ollows. NOTE 1. T o change the preset Com m. Journal condition, ch ange the se tting of Fax Param eter No. 12. (See pa ge 33) Co[...]

40 Sending Document s Y o u can choose e ither Mem ory or Direct Transmis sion. Use Memory T ransmis sion if: • Y ou want to send the do cumen t(s) to mu ltiple s tations. • Y ou have to retriev e the do cument im media tely . • Y ou want to take adva ntage of Dual the Operati on desig n. Use Dir ect Transmission if: • The me mory is full. [...]

Sending Document s 41 Basic Opera tions Y o ur machi ne quick ly store s the d ocument( s) into the machi ne ’ s memory . Then, s tarts to dial the te lephon e numb er . If the transmiss ion fail s, yo ur mach ine wil l re-tra nsmit the remai ning un success ful page(s) automati call y . NOTE 1. If memory overflow oc curs wh ile sto ring docu men[...]

Sending Documen t s 42 Memory T ransmission Manual Number Dialing T o dial the telephone number manually , follow the steps below . NOTE 1. If you need a special acce ss numbe r to get an out side l ine, di al it firs t then p ress to enter a p ause (repres ented by a "-") b efore dial ing the full num ber . Ex: 9 P A USE 555123 4 2. If y[...]

Sending Document s 43 Memory T r ansmiss ion Basic Opera tions One-T ouch Dialing One-T ou ch Dialing allo ws you to dial a full telephone nu mber by pressin g a single key . T o s et up the One- T ouc h key s, se e pa ge 2 7. Abbreviated Dialing Abbre viated di aling i s a spe edy way to dia l a frequen tly d ialed tel ephone n umber by prepr ogra[...]

Sending Documen t s 44 Memory T ransmission Directory S earch Dialing Direc tory Sea rch dialin g allows y ou to dial a full telep hone nu mber by s earching th e station name e ntered in One- T o uch key s or Abb reviate d dialin g numbers . 1 Set doc ument (s) face d own. DOCUME NT SE T 2 E NTER LETT ER(S ) 3 Enter the ful l station name or part [...]

Sending Document s 45 Memory T r ansmiss ion Basic Opera tions Multi-Station T ransmission ( Broad cast ing) If you have to sen d the sam e documen t(s) to mu ltiple stations, yo u can s ave time in feeding the docume nt(s) by using m emory trans missi on. Tha t is , you can s tore the docum ent(s) i nto m emory and th en send i t to the station (s[...]

Sending Documen t s 46 If y ou r ma chin e ’ s memory is full or you wish to s end the do cument( s) immed iately , us e Direct Transmission. Manual Number Dialing (Direct T ransmission) T o dial the telephone number manually , follow the steps below . NOTE 1. If you need a special acce ss numbe r to get an out side l ine, di al it firs t then p [...]

Sending Document s 47 Direct T ransmiss ion Basic Opera tions One-T ouch Dialing (Direct T ransmissi on) One-T ou ch Dialing allo ws you to dial a full telephone nu mber by pressin g a single key . T o s et up the One- T ouc h key s, se e pa ge 2 7. 1 Set doc ument(s ) face d own. DOCUME NT SE T 2 MEMORY XMT? 3 DOCUME NT SE T 4 Press a One-T ouc h [...]

Sending Documen t s 48 Direct T ransmission Abbreviate d Diali ng (Dir ect T ransmiss ion) Abbre viated d ialing i s a sp eedy w ay to di al a fre quently dialed te lephon e numb er by p reprogram ming the tele phone numb er into th e buil t-in auto -dialer with a 2-di git ab breviated c ode. T o p rogram an abbrev iated dial ing nu mbe r , see p a[...]

Sending Document s 49 Direct T ransmiss ion Basic Opera tions Directory Search Di aling (Direct T ransmission) Direct ory Searc h dialin g allows y ou to di al a full te lephone num ber by s earchi ng the statio n name enter ed in One- T ouch key s or Ab brev iat ed dia lin g numb ers. 1 Set doc ument(s ) face d own. DOCUME NT SE T 2 MEMORY XMT? 3 [...]

Sending Documen t s 50 If you wi sh to se nd the d ocument a fter talking with oth er party , use V oice Mode Transmission. Y our machine requi res an o ptional fa x hand set or an externa l telephon e. Off-Hook Dialing For Off-Hook Dialing, follow the step s below . NOTE 1. T o stop the tra nsmission , press . The disp lay s hows: COMM. ST OP? Pre[...]

Sending Document s 51 V oice Mode T ransmission Basic Opera tions On-Hook Dialing For On-Hook Dialing, follow the step s below . NOTE 1. If you nee d a sp ecial ac cess nu mber to get an outsi de line , dial it f irst the n press to enter a p ause (re presented by a " -") before d ialing the full n umber . Ex: 9 P AU SE 555 1234 2. If you[...]

Sending Documen t s 52 Y o u can do the foll owing w hile sen ding a doc ument(s ) from memo ry or rec eiving a docume nt(s). • Reserv e the nex t transmis sion into memory . (Up to 5 different fil es) • Reserv e a prio rity trans mission. Memory T ransmission Reservation (Multi-T asking) If yo ur machine i s on-line bu sy trans mitting fr om m[...]

Sending Document s 53 T ransm iss ion R eser vatio n Basic Opera tions Direct T ransmission Reservat ion (Priority T ransmiss ion Reservation) If you ar e in a rush to send an urgent d ocument, ho wever the re are man y files in the memo ry , use Di rect T ransm ission Reservatio n to se nd the u rgent doc ument. Th e urgent d ocument wi ll be se n[...]

Sending Documen t s 54 Automatic Redialing Manual Redialing Y o u can also redia l the las t dialed n umber ma nually b y pressin g key . Redialing If a busy li ne is detected, th e machine will redia l the number up to 5 tim es at 3 minu tes inter val. Ho wever , if a bus y line is not detec ted, the mach ine will redia l only on e time. During th[...]

Sending Document s 55 Redialing Basic Opera tions NOTE 1. While the u nit is displayi ng "W AITING T O DIAL ", you can press to star t redial ing immedi ately . T o redial the last dialed number through ADF 1 Set doc ument(s ) face d own. DOCUME NT SE T 2 MEMORY XMT? 3 DOCUME NT SE T 4 Y ou r machi ne starts to dial the l ast diale d numb[...]

56 Receiving Document s Y o u can select o ne of the four mod es as sh own bel ow . NOTE 1. Depe nding on th e model of the T elephon e Answering M achine (T AM) that is conn ected , some of the featu res may not be compa tible with your fax m achine ope rating in t he T AM Interface mode. 2. If yo u are using the "Distinc tive Rin g Service&q[...]

Receiv ing Document s 57 Basic Opera tions When your machine is set to this mode, your m achin e will n ot re ceive d ocume nts automatic ally . If you recei ve a fax call, fol low the proced ure below to recei ve do cuments manu ally . Setting the T elephone Mode Operation of T elephone Mode NOTE 1. This proc edure is c alled "R EMOTE R CV&qu[...]

Receiving Document s 58 When yo ur machi ne is set t o this mode, your machine wi ll switc h to document r eception or voice commun icati on auto mat ic al ly . Setting the Fax / T el Auto Switching Mode Operation of Fax / T el Auto Switching Mode NOTE 1. The leng th of time the mach ine signal s can be chan ged by Fax Param eter No.18 (OP CALL TIM[...]

Receiv ing Document s 59 Basic Opera tions When yo ur mac hine is set to this mode, it wi ll immedi ately begi n to receiv e docum ents automatic ally when a call is r eceive d. Setting the Fax Mode Operation of Fax Mode Y o ur machi ne will b egin rec eiving automat ically when a fax call is recei ved. Y o ur machi ne is eq uipped with a unique fe[...]

Receiving Document s 60 T AM (T ele phone Answering Machine) Interface Mode Setting the T AM Interface Mode Operation of T AM Interface Mode 1 Change Fax Parame ter No. 16 (OUT MODE) to 2: T AM / Fax (See p age 33 ) 2 Make s ure that t he lamp go es on. RCV M ODE=T AM/F AX If it is a Fax call, 1 When y our T AM and Fax receiv es an incomin g call, [...]

Receiv ing Document s 61 Basic Opera tions This machine c an use Letter, Legal or A4 size plain paper for record ing. Someti mes, over sized do cumen ts sent to you by the other partie s ca nnot be p rinted within a sing le page. When thi s occur s, the d ocume nt will be div ided into separate pages. This machine is e quipped wi th a Print Re duct[...]

Receiving Document s 62 If the received docum ent is extre mely lo ng (over 39 % longe r than the r ecording paper), the d ocume nt will be divid ed into separate pages. When pr inting on separate pages, the bottom 0.4 in (10 mm) of the fir st page will b e overla pped on top of the n ext page. NOTE 1. If the reduc tion me thod is set to the Auto m[...]

Receiv ing Document s 63 Basic Opera tions If the rec ording paper runs out o r jams or if the ton er runs out dur ing reception, th e machine autom atically starts receiv ing doc uments into its imag e data mem ory . S tored d ocume nts are prin ted autom atica lly afte r replaci ng the rec ording paper or the ton er cart ridge. (Se e Notes 1 a nd[...]

64 Making Copies Y o ur ma chine has a co py function which can make sing le or mul tiple copies . NOTE 1. The cop y will be reduced auto matic ally depe nding on the length of th e origin al docume nt. If you wis h to be prom pte d for the redu ction rat io w he n ma ki ng c opi es , cha nge the s etti ng o f Fax Parameter No. 32 (COPY REDUCTION) [...]

65 Advanced Featur es Adva nced Featur es T imer Controlled Communications Y o u can send document(s) to one or mul tiple stations at any preset time within the next 24 hours. Up to 5 built- in timer s can be set for d eferred co mmuni cation. NOTE 1. If you en ter a wron g numb er in S tep 4, pres s then re-enter the right nu mber . 2. T o cancel [...]

66 Polling Polli ng mean s calli ng other station(s) to re trieve do cumen t(s). T he othe r station m ust kn ow in advan ce that you wil l call and mu st hav e document (s) se t on the AD F or stored in the memo ry . Y ou may need to set a polli ng password , shared by the othe r statio n, to ensur e se curity . If the polli ng password does not m[...]

Polling 67 Advanced Featur es The fol lowing proce dure lets you po ll docume nt(s) from o ne or multip le stations. Be sure to set th e polling password before po lling. (See page 6 6) NOTE 1. Y ou can r eview th e ente red st ations in S te p 4 by pre ssin g or key , press to erase the displ ayed st atio n or gro up as nee ded. 2. If you ha ve s [...]

68 Program Keys Y o ur fax machine has specia l Program Keys. These k eys are us eful if yo u frequently need to send or poll the sam e grou p of statio ns. Y ou can use the se keys to sto re a One -T ouch group ke y , a se quenc e of statio ns to be polled, a deferre d transm ission seque nce or a n addit ional On e-T ouch k ey . General Des cript[...]

Program Keys 69 Advanced Featur es Setting for Deferred T ransmission T o se t a Progra m Key for deferred t ransmiss ion 1 PROGR AM DIAL ? 2 PRESS P -KEY 3 Ex: [P1] E NTER NAME 4 Enter the Ke y Name (up to 15 char acters) by using the Keypad. (See page 26 ) Ex: PRO G . A an d press PRESS FUNC TION 5 START T IME ❚ : 6 Enter th e starting time usi[...]

Program Keys 70 Setting for Polling T o set a P rogram Key for polling 1 PROGRA M DIA L? 2 PRESS P- KEY 3 Ex: [P1] E NTER NAME 4 Enter the Ke y Name (up to 15 char acters) by using the Keypad. (See page 26) Ex: PR OG . A an d press PR ESS FU NCT ION 5 PASSWO RD= 1234 6 Enter a 4-digit polling password. Ex: and press ENTER ST N(S ) 7 Enter the stati[...]

Program Keys 71 Advanced Featur es Setting for O ne-T ouch Key T o se t a Progra m Key for One-T ouch Key 1 ONE-T OUCH DI AL? 2 PRESS P -KEY 3 Ex: [P1] E NTER NAME 4 Enter the station name (up to 15 ch aracters) by us ing the Keypad. (See page 26 ) Ex: PRO G . A an d press [P1]E NTER TEL.# 5 Enter a tele phone num ber (up to 36 dig its including pa[...]

Program Keys 72 T o ch ange the settings in a Pr ogram Ke y , follow the proc edure on s ettin g a Program Key on pages 68 to 71. • S tart time or statio n(s) fo r deferred transmis sion • S tation(s) for polling • S tation(s) for grou p dialing • T eleph one number and station name for O ne-T ouch key Changi ng or Erasin g the Progra m Key[...]

73 Advanced Featur es Access Code The Acc ess Cod e prevents an unauthori zed user from oper ating the machine. Once a 4-d igit Acc ess Code is regis tered, n o one c an opera te the ma chine wi thout en tering th e correct access code. Automat ic Rece ivin g, howeve r , is always a vailabl e. Afte r you c omplet e any o peration, such as mode sett[...]

Access Code 74 The ma chin e can restr ict the o peration of set ting an d printing th e Fax P arameter s only . Ex: When setti ng the Fa x Param eter . Operat ing Y our Mac hine with the Ac cess Code (Rest rict All Ope rati ons) 1 Ente r th e Acce ss Code . Ex: ACCESS CO DE= ❚ ACCESS CO DE= **** 2 Now you c an opera te the mac hine no rmally . O[...]

75 Advanced Featur es Distinctive Ring Detector (DRD) Y o ur m achine h as a speci al featur e in conjun ction wi th an optional servi ce provi ded b y many local tele phone com panies. It ca n distin guish up to 4 telephon e numbe rs with a corr espondin g ring patter n identif ying each n umber . "DRD" lets you provide m ultiple p hone [...]

76 PIN Code Access If your PBX req uires a PIN (Perso nal Iden tification Number) code to g et an outside line, y our machin e can be set t o prompt t he use r to enter a PIN co de before any dial ing. General Des cription Selecting the Access Method (Prefix or Suffix) 1 SET MODE (1-8) 2 NO.= ❚ (01- 99) 3 NONE<> 4 for s uffix code. or for p[...]

PIN Code Access 77 Advanced Featur es NOTE 1. The PIN c ode is s hown as " " on the displ ay when di aling the nu mber . 2. This featu re is not avai lable when dial ing a numbe r by using O ff-Hook or On-H ook Dir ect Dialin g mode. Dialing with a PIN Code 1 Set doc ument(s ) face d own. DOCUME NT SE T 2 Dial by any comb ination o f the [...]

78 Fax Forward This feature allows a ll inco ming fa xes to be fo rwarded to the stat ion regi stered in the one -touch o r abbrev iated dial ing number. Once the faxes are r eceived in the memo ry , the mac hine will forward the receiv ed docume nt(s) t o the teleph one number regist ered in the one-t ouch or a bbreviated dialing number . This fun[...]

79 Network Features Network F eatures Sub-Addressing The S ub-Addres sing function allows you furthe r routin g, forwar ding or relaying o f docu ment(s) to the desired r ecipien t(s) when use d in com bination wi th the Network ing versio n of HydraF ax/Lase rF A X software. This function co nforms to the ITU-T reco mmenda tion for T . Rou ting-F [...]

Sub-Addressing 80 NOTE 1. separa tes the S ub- Add ress f rom t he T elep hone num ber a nd i s in di cat ed by a n "s " in the display . Settin g the Sub- Address into a O ne-T ouc h/ABBR. Dia ling Number s 1 SET MODE (1-8) 2 1:ONE- TCH 2 :ABBR 3 Press to s elect “ One-T ouc h ” or Press to s elect “ ABBR. NO . ” . Ex: PRESS ONE [...]

Sub-Addressing 81 Network Features Use to separat e the T ele phone numb er an d the Sub- Address. NOTE 1. sep arate s the Sub-Addre ss from the T elephone number a nd is indic ated by an " s" in the di splay . 2. Manual O ff-H ook or On -Hook Dia ling c annot be used wi th the Su b-Address ing T ransmission. 3. The Sub- Address i s not t[...]

82 Printout J ournals and Lis ts Journals and List s T o help you m aintain records of the documents you sent and receive d, as well as lists of the number s you record , your fa csimil e mach ine is equi pped to pri nt the foll owing jour nals and l ists: T ransa ction Jour nal, Indivi dual Transmissio n Journal , Communi cation Jo urnal, On e-T o[...]

Jour nals and Lists 83 Printout Journals and List s An I ndividua l T ransm ission Journal contains the infor matio n on the latest tr ansmis sion. Indivi dual T ransmissi on Journal (I ND. XMT JOURNAL) 1 IND. JOU RNAL ? 2 * PRI NTING * 6 6[...]

Journals and List s 84 Indivi dual T ransmission Journal (I ND. XMT JOURNAL) Sample T ransaction Journal Sample Individual T ransmission Journal (IND. XMT JOURNAL) (1) (2) ***************** -JOURNAL- ************************* DATE OCT-12-2001 ***** TIME 15:00 ********* (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) NO. COMM. PAGES FILE DURATION X/R IDE[...]

Jour nals and Lists 85 Individu al T ransmission Jo urnal (IND. XMT JOURNAL) Printout Journals and List s Explanation of Content s (1) Printout date (2) Printout time (3) Journ al nu mbe r (4) Commu nication result : "OK" ind icates th at the c ommuni cation was succ essf ul. "BUSY" ind icates t hat the commun icatio n has fai l[...]

Journals and List s 86 The Com municati on Jou rnal (COMM . JOUR NAL) lets you verify whether the transmis sion or polling w as succ essful. Y ou may sele ct the prin tout con dition (Off/Always/In c. Only) in Functio n 8-1 or F ax Para meter No. 12 . Sample COMM. J OURNAL Communication Journal (COMM. JOURNAL) ************** - COMM. JOURNAL - *****[...]

Jour nals and Lists 87 Communicat ion Journal (COMM. JOURNAL) Printout Journals and List s Explanation of Content s (1) Indicatio n of co mmun ication m ode (2) S ta rt time of comm unicatio n (3) End time of comm unicatio n (4) File nu mber : 001 to 999 (When th e commu nication is st ored into m emory , a fi le number is assign ed for e ach com m[...]

Journals and List s 88 T o print a One-T ouch/Abbreviated Number and Directory Search List of the telephone numbers you have s tored One-T ouch/Abbreviated and Direc t or y Search List 1 SPEE D DIAL LIST ? 2 1:ONE/A BBR 2 :DIR 3 T o print a One-T ouch/AB BR. Number List T o pr int a D i rec to ry Se arch List * PRIN TING * 6 2 1 2[...]

Jour nals and Lists 89 One-T ouch/Abbreviated and Directory Search List Printout Journals and List s Sample One-T ouch List Sample ABBR. Numbe r List *************** -ONE-TOUCH LIST- ****************** DATE OCT-12-2001 ***** TIME 15:00 ******* (1) (2) (3) ONE-TOUCH STATION NAME TELEPHONE NO. <01> SERVICE DEPT. 121 555 1234 <02> SALES DE[...]

Journals and List s 90 One-T ouch/Abbreviated and Direc t or y Search List Sample D irectory S earch Lis t Explanation of Content s *************** -DIR. SEARCH LIST- ***************** DATE OCT-12-2001 ***** TIME 15:00 ******* (5) (2) (1) (3) STATION NAME ABBR NO. TELEPHONE NO. [A] ACCOUNTING DEPT <03> 313 333 3456 [E] ENG. DEPT. [01] 888 555[...]

Jour nals and Lists 91 Printout Journals and List s T o print a Program List of the Dialing Patterns that you have previously entered into the Program Keys Sample Program List Explanation of Content s Program List 1 PROGR AM LIST ? 2 * PRI NTING * *************** -PROGRAM LIST- ******************** DATE OCT-12-2001 ***** TIME 15:00 ******* (1) (2) [...]

Journals and List s 92 T o print a Fax Parameter List Samp le F AX Parame ter L ist Explanation of Content s F AX Parameter List 1 FAX PARA M. LI ST? 2 * PRINTI NG * *************** -FAX PARAMETER LIST- ************** DATE OCT-12-2001 ***** TIME 15:00 ******** (1) (2) (3) (4) (5) PARAMETER DESCRIPTION SELECTION CURRENT STANDARD NUMBER SETTING SETTI[...]

Jour nals and Lists 93 Printout Journals and List s T o print the Supply Order For ms Sample Supply Order For ms T one r Ca rtridge a nd Drum Unit Suppl y Order Forms 1 MAINT ENANC E(1-9 ) 2 1:TON ER 2:DR UM 3 T o print a T oner C artridge O rder Form T o pr int a D rum Unit Or der Form * PRI NTING * *************************** > DRUM UNIT ORDER[...]

Journals and List s 94 If a power failur e occ urs, the docum ent in forma tion st ored in ma ch ine ’ s me mory w ill be lost. In th is c ase, a Power Fai lure Repor t will be print ed automa tically after the power is re-stored. T his report is not printe d if no file( s) are sto red in m emory . Please prin t the Transaction J ournal t o confi[...]

95 Problem Solv ing Proble m Solv ing T roubleshooting If Y ou Have Any of These Problems Mode Symptom Cause / Actio n page During St a ndby The display is blinking The b atte ry i s compl ete ly dis ch arg ed. This m ay hap pen at firs t inst allati on. After se tting t he clo ck, the b linking will st op. -- During T ransmission D ocumen t doesn [...]

T r oubles hoo ting 96 Communicatio n No dia l tone 1. Check the conne ction of the t elepho ne line. 2. Check the telephone line. 107 No auto answer 1. Check the connecti on of t he tele phone line. 2. Check the Recepti on mo de sett ing. 3. If the Fax Parameter No. 13 (AUTO JO URNAL PRINT) is set t o "V alid" (defaul t sett ing) and the[...]

T r oubles hoo ting 97 Problem Solv ing T AM Interface T rouble in Unatten ded T A M I/F Mode (OUT M ode) Cann ot ut iliz e the remote tu rn-on fe ature of the tel ephon e answ erin g machi ne (T AM). The fax machi ne always ans w ers af ter t he 8 th ring. This f eature is no t comp atib le. Th e fax machin e is des igned to answer af ter 8 rin gs[...]

T r oubles hoo ting 98 T AM Interfac e T rouble In Una ttended Fax Mode (OUT M ode) Fax mac hine will not start to receive with the telephon e ans wering machin e in the a uto- answe r mode . Increas e the ring coun t for de tection o n the telephone answ ering ma chi ne. -- Mode S ymptom Cause / Action page[...]

T r oubles hoo ting 99 Problem Solv ing When s omething un usual occurs , the display may show one of the Information Co des listed b elow . These will he lp yo u to identi fy and corre ct the prob lem. Informati on Code s Info. Code Meaning Action p age 001 Recording p aper jam med when feedi ng from the Pape r Tray . Remove t he jam med p aper . [...]

T r oubles hoo ting 100 Informati on Code s NOTE 1. After identifyi ng the pr oblem and verify ing the rec ommende d actio n, if the info rmatio n Codes keep reocc urring or for hel p on Inform ation Codes that appea r on your mach ine but are not listed ab ove, p lease c onta ct your l ocal Pana sonic Auth orize d Dealer . 456 • Un it rec eiv ed[...]

T r oubles hoo ting 101 Problem Solv ing If the r ecording paper bec omes jamm ed in the ma chine, the d isplay will s how an Informati on Code 001 o r 007. NOTE 1. The Re cordin g Paper J am me ssage displa y is re set o nly by open ing and clos ing of the Pri nter Cover. Clearing a Recording Paper Jam T o cl ear the jam, Info. Code 001 1 (1) Remo[...]

T r oubles hoo ting 102 If a d ocument b ecomes j ammed in the mac hine, the display will sh ow the In formation Code 030 o r 031. Clearing a Document Ja m T o cle ar th e ja m 1 (1) Open the ADF Door. (2) Remove t he jamm ed docum ent. (1) (2)[...]

T r oubles hoo ting 103 Problem Solv ing If the rec eiv i ng party re ports that th e re ce iv ed d ocu men ts we re bla ck , or con tained blac k lin es , try ma ki ng a copy o n your unit to verify . If the copy is bl ack or has bl ack lin es, the docum ent Scann ing Area is probabl y dirty and must be cleane d. Cleaning the Document Scanning Are[...]

T r oubles hoo ting 104 If you fi nd ton er on the b ack of th e recordi ng paper , the printer r oller in th e Fuser unit is probabl y dirty . Cleaning the Printer Roller T o c lean the ro llers 1 MAINT ENANC E(1- 9) 2 The m ach ine wi ll pri nt out 3 C lea nin g C har t s. Then, retu rn to standby . * PRINTI NG * 3 Load the C leani ng Charts int [...]

T r oubles hoo ting 105 Problem Solv ing If docum ent mi sfeeding occurs fr equently , we suggest you adjust th e ADF . Adjusting the Automatic Document Feeder (ADF) T o adjust the ADF 1 Slide th e Pre ssure Ad justin g Leve r to the desire d positi on depe nding on th e conditi on. Position Condition T o prevent no feed t rouble S tandar d posi ti[...]

T r oubles hoo ting 106 If you do not hear a di al tone when th e key is pressed or the incom ing call does not rin g on your m achin e ( no aut omati c re ceive) . Checking the T elephone Line 1 Unplug the T e lephone Li ne Cable from th e telephon e jack that was s upplied by the telephon e company . 2 Plug a d ifferent regu lar tele phone into t[...]

107 Appendix Appen dix Specifications Compati bilit y IT U-T Grou p 3 Coding Scheme MH, MR, MMR (C onforms to ITU-T R ecomm endati ons) Modem T ype ITU-T V .34, V .17, V .29, V .27 ter and V .21 Modem Sp eed 33600 - 2 400 bp s Document Size Max. : 10.1 x 78.7 in (257 x 2000 mm ) (with op erator ’ s assi sta nce) Min. : 5.8 x 5.0 i n (148 x 1 28 m[...]

Specifications 108 Rec ordin g Pap er Ca pacity Appro x. 150 sheets ( using 20 lb s pape r ) One-T ouch/Abbreviated Dialin g Memor y Cap acity 100 st ation s (includ ing 16 One-T ouch keys and 2 Progra m keys ) Each st atio n can register u p to 36 digit s for ea ch tel ephone n umber (inc ludin g paus es and s pac es) and u p to 15 ch aracte rs fo[...]

109 Appendix Recording Paper Specifications In gene ral, most ph otocopy paper s will also wor k very well. There are many "nam e" and "gene ric" brand s of paper availabl e. We recommend that you test var ious papers until y ou obtain the results you are looking for . The fol lowing tab le summa rizes the major specif ications [...]

110 Options and Supplies Pleas e contact your lo cal P anaso nic deal er for a vailabi lity . A. Options: B. Supplies: Order N o. Picture Descrip tion UE-40316 7 Handset Ki t Order N o. Picture Descrip tion UG-3220 Drum Unit UG-3221 T oner Cartridg e[...]

111 Appendix FCC Notice for User in USA This equipment has be en tested a nd found to comply with the l imits for a C lass B digi tal device, pur suant to Part 15 of the FCC Rul es. These limits are designed to pro vide reason able protecti on against har mful interfe rence in a residen tial ins tallation. T his equi pment gene rates, us es and c a[...]

FCC Notice for User in USA 112 This equipmen t is h earing a id compatibl e. For prot ection aga inst the risk of elec tric sh ock, alway s disconne ct all cab les from th e wall outlet before servic ing, m odifying or installin g the eq uipment. This equipmen t may n ot be us ed on co in serv ice pr ovided by the te lephon e company no r connected[...]

113 Appendix Notice to User in Canada This equipme nt mee ts telecomm unicati ons netwo rk protec tive, o perationa l and safety requir ements as presc ribed i n the app ropria te T ermi nal Equip ment T e chnica l Requi rements doc ument( s). This is confi rmed by mar king the equ ipment with th e Indust ry Canada cert ificat ion number . The Depa[...]

Notice to User in Canada 114 L' é tiquette de Indus trie Canada id entifie le mat é riel ho mol ogu é . Cette é tiquette cer tifie que le mat é ri el e st confo rme à certaines normes d e protec tion, d'e xploitation et de s é curi t é des r é seaux de t é l é communi cation s. Le Min ist è re n'as sure tout efoi s pa s q[...]

115 Appendix Glossary ABBR. No. (Abbreviated Num ber) The ability to s tore full phone numbers into the dia ler an d then utilizi ng a short se ries of keystrok es to spe ed dia l that number in the fut ure. Access Code A 4-digit programm able acc ess cod e that prev ent s unauth orized op eration of your Fa x. ADF (Automatic Docum ent Feeder) The [...]

Glossary 116 Function The co ntrol p anel k ey that w ill be ut ilize d to begin an ope ration or c onfigu ration of a feature . G3 Mode ( Group 3) Refers to the st andards and transm ission c apabil ities of the current ge neration of facsim ile machines . Group Dia ling The a bility to p rogram m any telep hone nu mbers i nto a singl e st ation s[...]

Glossary 117 Appendix Polling The abi lity t o retrie ve a docu ment(s) fro m ano ther facsi mile ma chine . Polling Passw ord A 4-digit progra mmed co de that enables the se curity of a docu ment(s) be ing po lled. Power Saver Mode T o reduc e the po wer consump tion of the ma chine in st andb y , selec t the time per iod to turn OFF the hi gh tem[...]

118 ITU-T Image No. 1 All spec ificati ons are based on the ITU -T Image No. 1 (The sample s hown be low is no t to sc ale).[...]

Index 119 A ABBR Num ber List ....... ............ ............. ........ 88, 89 Abbrev iated Dial ing Numbe rs ............... ............. . 27 Access C ode ... ................... ............. ................... . 73 ADF Capacity ............... ...... ...... ....... ...... ....... ..... 107 Automati c Document Fee der ................ ......[...]

For Service , Call: P ANASONIC DOC UMENT IMAGING COMP A NY MAKES NO W ARRANTIES, GUARANTEE S OR REPRES ENT A TIONS, EXPRES SED OR IMPL IED, T O CUST OM ER WITH RESPE CT TO THIS P ANASONIC F ACSIMILE MACHINE, INCLUDI NG BUT NOT LIM ITED TO, ANY IMPLIED WARRANTY OF MERCHANT ABILITY OR FITNESS FOR A P ARTICULAR PURPOSE. P ANASONIC DOCUMENT IMAGING COM[...]