Panasonic UF-585/595 manual

F acsimile User’ s Guide UF-585/595[...]

IMPOR T ANT INFORMA TION When r equest ing infor mation, s uppli es or se r vice alwa ys refer to the model and ser ial numbe r of your machine. The m odel and s eri al number plate (Main Name Plate) i s located o n the ma chine as shown below . F or your conv enience, spa ce is provide d below to recor d inf o r mation you may need in t he future.[...]

T ab le of Con tents 1 1 GETTING TO KNOW YOUR MACHINE Safet y In forma tion ...... ..... ...... ....... .... ....... ....... .... ....... .... ....... ...... ..... ...... ....... .... ... 7 Intr oduction......... ....... . ... ......... ......... ......... ......... . ... ......... ......... ......... ......... ......... . 9 Function Key ....... ..[...]

2 Sending Documents ....... ............ .. ............... .. .. .............. ............... .. .............. . .... 46 Memory Transmiss ion ...... .................... ............. ................... ................... ............. .... 46 Manual Num ber Dialing 48 One-Touc h Dialin g 49 Abbrev iated Dialing 50 Directory Search Di aling 5[...]

3 Pro gra m K e y s .... ... .. .. .... ... .. .. ..... .. .. .... ... .. .... .. ... .. .... .. ... .... .. .. ... .... .. ... .... .. .. ..... .. .. .. . 76 Setting for Group Dialing 76 Setting for Deferred Trans mission 77 Setting for Deferred Poll ing 78 Setting for Norm al Polling 79 Setting for One-Tou ch Key 80 Changing or Era sing the Pr og[...]

4 Relayed Transmissi on ........... ............... . ............... .. ............... . ............... .......... 112 General Des cription .... ............. ................... ................... ............. .................... ........ 112 Compatibi lity with Other Mac hines 112 Relay Network 113 Setting Up Your Mac hine for Rel ayed Tra [...]

5 9 APPENDIX Specificat ions ...... ............... . .... . ....... .............. ............... . ...... ............... ............. 151 Recording Paper Specifi cati ons ........... ............... .. . ............... ............... . ........ 154 Options and Supplies.... . ............... .. .............. ............... .. ..............[...]

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7 GETTING TO KNOW YOUR MACHINE Saf ety Inf ormation denotes a potential hazard t hat could result in ser ious inj ur y or dea th. W ARNING ! • T O PREV ENT FIRE OR SHO CK, DO NO T E XPOSE THIS PRODUCT T O RA IN OR ANY TYPE OF MOISTURE . • T O MINIMIZE THE POSSIBI LITY OF SHOC K OR D AMA GE T O THE MA CHINE, IT MUST BE PR OPERL Y GR OUNDE D . ?[...]

8 denotes haz ards that could result in minor injur y or damage to the machin e . CAUTION ! Do not ins tall the m achine n ear heating or an air condition ing unit. A void e xp osure to direct sun light. Install the machine on a fla t surface , l eav e at lea st 4 inc hes (10 cm ) of space b etween the m achine an d other objects. Do not block the [...]

9 Intr oduction Than k you very much f or purc ha sing th e P anaf ax UF-585/595 . The UF-585/595 is one of the most advanced models in the P anafax f amily of G3 compatible, desktop f a csimil e mach ines. Some of i ts many f e atures a re 1. Plain P aper Printing Plain paper pr inting mean s you can easil y write on received docum ents with a pen[...]

10 Function K e y Any f unction can be star ted b y first pr essing and th en enter th e function number , or b y pressing or scroll k ey rep eatedly unti l the desired function appe ars on the displa y . (see Note 1 ) 1. If Fax Parameter is not p reset to a Valid position, whic h enables yo u to use the funct ion, the displ ay will not sho w the f[...]

11 External Vie w Handset (A vailable as an optio n, See page 155) Recordin g P aper Cassette (Standard) Documen t Guides Cont rol P anel Printer Co ver 250 shee ts Recording Paper Cassette (A vailable as an opti on, see p age 155) (UF-595 only) Reco rding Paper T ra y Documen t Retur n Tr a y ADF Door Document S ub T ra y Recordin g P aper Sub T r[...]

12 Contr ol P anel 1 4 GHI 7 PRS TONE 2 ABC 5 JKL 8 TUV 0 OPER 3 DEF 6 MNO 9 WXY 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 P1 P2 P3 P4 UPPER LOWER COPY ST ART ON LINE DARKER LIGHTER CONTRAST TONER S-FINE FINE RESOLUTION ALARM F AST QU ALITY HALFTONE OUT ST OP V OL. DIRECTOR Y SEARCH MEMOR Y ST AMP FUNCTION CLEAR ABBR M[...]

13 CONTRAST RESOLUTION HALFT ONE V OL. COPY ST ART ST OP DIRECTOR Y SEARCH TONER ON LINE ALARM OUT Used f or the follow in g: • Adjust t he monitor and ringer volume . (See page 25) • Search th e station na me for D irector y Search Dia l ing. • Con fir m t he enter ed st ation f or multi -sta tion communi cation. • Select f unctions. • C[...]

14 INSTALLING Y OUR MACHINE Main Unit and Accessories Unpack the ca r ton an d check that you hav e al l the acces sor ies illus trated. Machine T oner Cartridge Recording Paper Tray T elephone Line Cable Power Cord User ' s Guide / Quick Guide Lithium Battery and Holder[...]

15 Installing the Accessories Final Installed View Handset Cradle [A vailab le as an Option] Hook the projec tions in to the squa re holes on the m achine. Conne ct the ca bl e into t he HANDSET j ack on the m achine. Handset Cor d [A vailab le as an Option] Recordi ng Paper T ray Hook t he proj ections into th e squar e hole s on the ma chin e . H[...]

16 Installing the T oner Car tridg e 1 Unpack the T oner Car tridge and rock it back and for th as shown f or 5 or 6 times to ev en the toner i nside. 2 Remov e the protecti v e s eal. Note : Pull on th e seal s lowly and straigh t out. 3 Open t he Printer Cov er . Contin u ed on the ne xt page. T oner Cartridge Printer Cover[...]

17 4 Align th e projectio ns on both si des of the T o ner Car tridge wi th the groov es in the mach ine as s hown and inser t th e T o ner Car tr idge i nto the mac hine. Note : Lock the T one r Car trid ge into place b y pressing the handle down and the n pushing towards the rear of the machine. 5 Close th e Prin ter Cov er . 6 If you are replaci[...]

18 Loading the Recor ding P aper P aper Specifications In general, mos t bond papers wil l produce e xcel lent resul ts. Mo st photoc op y pap ers will als o work ver y well. There a re many "name " and "gener ic" brands of p aper a vailable. W e r ecomme nd that you tes t various papers until you obta in the resu lts you are lo[...]

19 4 (1) L oad the pap er into th e P ape r Cassette. Slide the paper wi dth guide to the left until it light ly touches t he stack of paper wi thout bending the paper . The pa per must fit squar ely and fir ml y between the P a per Width G uide and the r ight side of t ra y . If it does not , the paper m a y feed into the pr inter in correctl y re[...]

20 Adjusting the P aper Cassette f or the P aper Le ngth How to Adjust the P aper Casset te for t he P aper Length The factor y default P a per Le ngth se tting for the P ap er Casse tte is on Le tter size. T o change th e paper length to A4 or L egal size, follo w the ste ps below . (see Note 1) 1 (1) Re mov e the paper fr om the P ap er Cassett e[...]

21 How to Adjust th e P aper Ca ssette f or the P aper Width The factor y def ault P aper W idth settin g f or the P aper Ca ssette is on Letter/Leg al size. T o c hange the pa per width to A4 size, f ollow the s teps be low . (se e Note 1) 1 (1) Re lease the left Paper Separation Cli p latch . (2) P ull up the P aper Separation C lip to remov e it[...]

22 Connect ing the T elephone Line Cab le and P ower Cor d Po w e r C o r d Plug one en d of the po we r c ord into an ordinar y 3 pron g A C ou tlet and the other end into the receptacle o n the rear of the m achine . W arning : This apparatus must be pr operly gr ounded through an or dinar y 3 pr ong A C outlet. Do not break off the ear th (groun[...]

23 TEL power S External T elephone (Optional) Y ou can conne ct an addi tional stan dard singl e line telep hone to the machi ne. T o connec t the telep hone, break o ff the protec tive tab on the TEL jack. Connect ing the T elephone Line Cab le and P ower Cor d 2[...]

24 Setting the Dialing Method (T one or Pulse) Y our m achine can operate with either of two dia ling me thods ( T on e or Pul se), de pending on the ty pe of t elephone line you are c onnected to. If you need to cha nge the dia ling meth od to T one o r Pulse, follo w the proc edure bel ow . (see Note 1 ) 1 2 3 4 f or “PULSE”. or f or “T ONE[...]

25 Adjusting the V ol ume Y ou c an adjus t the monit or and ringe r volume on your ma chine. The built-in spea k e r enables you to hea r the dia l tone, dialing signals, an d busy tone. The ri nger sounds when your machi ne receives a ca ll. Setting the M onitor V o lume Setting the Ringer V olume (see Note 1 ) 1 Y ou will hear the dial tone thro[...]

26 User P arameter s Y our facsimile machin e has sev eral basic settin gs (Us er P ar ameters) to help you keep recor ds of the docu ments you send or receiv e. F o r e xample , the b uilt-in cloc k keep s the cur rent dat e and time , and your LOGO and ID Number help to i dentif y y ou when you send or re ceive documents. Setting the Date and Tim[...]

27 Setting Y our LOGO When you sen d a docume nt, your LOGO app ears on the t op of the cop y pr inted out at the other station. The LOG O helps to i dentify you to so meone wh o receives your document. (see Note 1 ) 1 2 3 repeat edly u ntil d isplay shows; 4 Enter your LOG O (max. 25 characters and digits ) by using the Character ke ys (See page 1[...]

28 Setting Y our Character ID If the r emo te mac hi ne has a Cha racter ID cap abi liti es, when you are s en din g o r rec eiv in g, your Character ID wil l appear on the rem ote machi ne's display and the remote ma chine' s Character ID will appe ar on your disp la y . (see N ote 1)20 1 2 3 repeat edly u ntil d isplay shows; 4 Enter yo[...]

29 Setting Y our ID Number (F ax T elephone Number) If the re mote mach ine do es not hav e a Character ID but it has an ID Number , whe n sending or receivi ng, your ID Number will appe ar on the rem ote machi ne's dis pla y and their ID N umber will appear on your display . W e suggest you use your f acsimile telepho ne number as your ID num[...]

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31 PROGRAMMING YOU R MACHINE One-T ouch/Abbre viated Dialing Numbers Entering One-T ouch/Abbrev iated Dialing Numbers One-T ouc h and Abbrev i ated Diali ng are two f ast ways of dialing full tele phone numbers. T o use these dia ling methods, you must firs t store th e telephon e number using the following procedu re. T o ent er a One-T ouch key ,[...]

32 T o set an A bbreviated Dialing Number , f ollow the steps be low (see Note 1 ) (see Note 2) (see Note 3 ) (see Note 4) 1 2 3 4 Ex: (001 to 072) 5 Enter the telepho ne number (up to 3 6 digits in cluding pauses a nd space s). Ex: 6 7 Enter the statio n name usi ng character ke ys (up t o 15 char acter s ). Ex: 8 T o recor d another number , repe[...]

33 Changing or Erasing One-T ouch/Abbreviated Dial ing Numbers If you hav e to c hange or erase any of the One- T o uch/Abbreviated diali ng numbers, follow the steps below . T o change the s ettings of a One-T ouch/ABBR dialing number (see Note 1 ) (see Note 2 ) 1 2 Selec t f o r One-T ou ch Dia ling number Selec t f or ABBR Dial ing Numbe r Ex: 3[...]

34 T o era se the settings of One-T ouch/ABBR Dialing number (see Note 1 ) 1 2 Selec t f o r One-T ou e-T310gDitag ne-[...]

35 Printing Out a Directory Shee t After p rogr am ming a one- touch dialing n um ber , you can pr int out t he director y shee t which inclu des the first 12 characters of ea ch station name. Cut along the dotted l ine and plac e it ov er the On e-T ouch k ey under the Director y Sheet Cover . T o pr int out a direct or y she et, follow the steps [...]

36 Customizing Y our Machine Y our facsim ile machi ne has a variety of adju stable F ax P arameters. Th ese p arameters, list ed in the P aram eter T a ble, are preset for you and do not need to be changed . If you do want to make a change, rea d th e table ca reful ly . Some parame ters, such as the Reso lution, Contrast, an d V erific ation Stam[...]

37 F ax P arameter T able No. Parameter Setting Number Setting Comments 01 CONTRAST *1 Normal Setting the home position of the CONTRAST key . 2 Lighter 3 Darker 02 RESOLUTION *1 Standard Setting the home position of the RESOLUTION ke y . 2 Fine 3 S-Fine 04 ST AMP *1 Off Setting the home position of the S T AMP ke y . T o s elect the stamp function [...]

38 18 OPERA T OR CALL TIMER *1 20 sec. Selecting the length of time that y our machine signals (rings ) f or an incoming v oice call in F ax/T el A uto Switching mode. (See page 64) 23 0 s e c . 34 0 s e c . 45 0 s e c . 19 OGM LENGTH (T AM I/F) 1 1 sec. Setting f or the OGM length of your T AM from 1 to 60 seconds. The machine will not star t to d[...]

39 34 ENE RGY SA VER MODE 1 O f f T o re duce the power consumption in standby , select either Energy- Sav er o r Sleep mode and specify the Delay Time (1 to 120 minutes) f or the machine to enter into the selected mode . The Dela y Timer s etting is only a v ailable in the Energy-Sa ver or Sleep Modes. Off : The unit will remain in standby mode an[...]

40 (see Note 1 ) (see Note 2 ) 54 F AX FOR WARD *1 Inv alid Selecting whether the ma chine performs F ax Forwarding to the specified destination . (S ee page 97) 2 V alid 56 COVER SHEET *1 Off Setting the home position of t he C ov er Sheet parameter in the Select Mode. (See page 95) 2O n 58 LANGU AGE *1 A-English Selecting the language to be shown[...]

41 BASIC OPE RATIONS Loading Documents Documents Y ou Can Send In general , your machine wi ll send any document p rin ted on A4, Letter or Le gal size pap er . Note: The maxi mum document width that c an be sen t through the machi ne is 10. 1 in (257 mm). Howe ver , the e ff ecti v e s canning width is 8.3 in (212 m m). Documents Y ou Cannot Send [...]

42 How to Load Documents 1. B e sure the document( s) is fr ee of stap les, paper cli ps and is no t tor n, greas y or cov e red by f oreig n obje cts. 2. P lace the document(s ) F ACE DO WN on the Automatic Doc ument Feeder (ADF) unti l the leadi ng edge pl aced into the machine stops. (see Note 1) (see Note 2) (see Note 3 ) If you are sendin g mu[...]

43 Basic T ransmission Settings Y ou can t emporar ily chang e the transm ission settings either before or after y o u place t he docume nt on the AD F . Thes e setti ngs are as f ollo ws; • Contrast • Resol ution • Halft one •S t a m p • C ommunicatio n Jour na l After your doc ument has been sent , your machine wi ll automa tically r et[...]

44 Halftone (s ee No te 1) The Halfto ne s ett ing is u se ful whe n send ing ph otographs o r ill us trations wi th gra y ton es. Y our m achi ne i s pres et to HALFTONE = Off . Y ou can s elect ei ther F a st or Q uality mode. Press to: V erification Stamp (s ee Note 2) (see Note 3) The V erif ication Stam p helps you to confir m succes sful tran[...]

45 Communication Journal ( COMM. JOURN AL) A Commun ication Jou r nal le ts you v er ify if the transmis sion was su ccessf ul. Y ou c an selec t the c ondition to pri nt out the Co mmunication Jour nal a s follo ws. (see Note 1 ) When you set COMM. JOURNA L = OFF : a Communication J our nal will not be pr inted out. When you set COMM. JOURNA L = O[...]

46 Sending Documents Y ou c an choos e either Memor y o r Direct T ran smission . Use Memo r y T ransm ission if: • Y ou want to s end the do cument to mul tiple sta tions. • Y ou have to retriev e the documen t immediat ely . • Y ou want to ta ke adv ant age of Dual Operation des ign. Use Dir ect T ransmis sion if: • The me mor y is ful l.[...]

47 (see Note 1 )Å@Å@ (se e Note 2)Å@Å @ (see Note 3)Å@ Å@ (see No te 4) (see Note 5) (see N ote 6) 1. The F ile Number of th e document b eing store d is shown at the upper righ t corner o f the displa y while storin g the docum ent. It is al so printed on the Communication Journal (COM M. JOURNAL), Transaction Journal and File List. T he per[...]

48 Manu a l Number Di ali ng T o dial the teleph one number manuall y , follow the steps below . (see Note 1) (see Note 2 ) 1 Set docu ment(s) face down. 2 Mak e sure t hat the ME MOR Y lamp is on. If not, pres s to set “On”. 3 Enter a telephone number from th e ke ypa d. Ex: 4 The docu ment is s tored in to memor y with a fil e number . Then s[...]

49 One-T ouch Dialing One-T ouc h Dialing allows you to dial a fu ll tele phone numb er by pressing a singl e ke y . T o se t up the O ne-T ouc h ke ys, see page 31. 1 Set docu ment(s) face down. 2 Mak e sure t hat the ME MOR Y lamp is on. If not, pres s to set “On”. 3 Pres s a One-T o uch ke y . Ex: 4 The docu ment is s tored in to memor y wit[...]

50 Abbreviated Dialing Abbreviated dialing is a s peedy wa y to dial a freq uently di aled teleph one number by preprogramming the telephon e number into the b ui lt-in auto- dialer with a 3-di git abbrev i ated code. T o program an abbreviated dialing number , see p age 32. 1 Set docu ment(s) face down. 2 Mak e sure t hat the ME MOR Y lamp is on. [...]

51 Direct ory Sear ch Diali ng Director y Search d ialing a llows y ou to dial a ful l telepho ne number by searchi ng the stati on name e ntered in One-T ouc h ke ys or Abbre v iated di aling numbers. 1 Set docu ment(s) face down. 2 Mak e sure t hat the ME MOR Y lamp is on. If not, pres s to set “On”. 3 4 Enter the full station name or par t o[...]

52 Multi-Station T ransmission (Broadcas ting) If you hav e to send the same docu ment(s) to mult iple stat ions, y o u can sav e ti me in f eedi ng the docum ent(s) by using me mor y transmi ssion. That is, you can store the doc ument(s) into m emor y and then send it to the station (s) automa tically . (see Note 1 ) 1 Set docu ment(s) face down. [...]

53 Direct T r ansmission If your machine 's memor y is full or you wish to send the docum ent imm ediately , use Direct T ransmi ssion. Manual Numb e r Dialin g (Direc t T ra nsmis sion) T o dial the teleph one number manuall y , follow the steps below . (see Note 1 ) (see Note 2) (see Note 3 ) 1 Set docu ment(s) face down. 2 Make sure that th[...]

54 One-T ouch Dialing (Direct T ransmission) One-T ouc h Dialing allows you to dial a fu ll tele phone numb er by pressing a singl e ke y . T o se t up the O ne-T ouc h ke ys, see page 31. 1 Set docu ment(s) face down. 2 Make sure that th e lamp goe s off. 3 Pres s a One-T o uch ke y . Ex: The disp lay will show the One-T ouch number and stati on n[...]

55 Abbreviated Dialing (Direct T ransmission) Abbreviated dialing is a s peedy wa y to dial a freq uently di aled teleph one number by preprogramming the telephon e numb er into th e built- in auto -dia ler wi th a 3-di gi t abbreviated cod e. T o program a n abbreviated dia li ng number , see p age 32. 1 Set docu ment(s) face down. 2 Make sure tha[...]

56 Direct ory Sear ch Di aling (Direct T ransmission) Director y Search d ialing a llows y ou to dial a ful l telepho ne number by searchi ng the stati on name e ntered in One-T ouc h ke ys or Abbre v iated di aling numbers. 1 Set docu ment(s) face down. 2 Make sure that t he lamp go es off. 3 4 Enter the full s tation nam e or par t of a st ation [...]

57 V oice Mode T ransmission If you wish to send the docum ent after ta lking wi th other pa r ty , us e V oi ce Mode T ransm ission. Y our mac hine requi res an option al fax handset or an e x ter nal tele phone. Off-Hook D ialing F or Off-Hook Dialing, follow the steps b elow . (see Note 1 ) 1 Set docu ment(s) face down. 2 Lift the fax hands et o[...]

58 On-Hook Dialing F or On-Hook Dialing, f ollow the s teps bel ow . (see Note 1 ) (see Note 2) 1 Set docu ment(s) face down. 2 Y ou will hear di al tone thr ough the m onitor spea k e r . 3 Dial the telephone number from the ke ypad . Ex: 4 When you hear a beep, 1. If y ou need a sp ecial acc ess number to get an ou tside line, di al it first then[...]

59 T ransmission Reserv ation Y ou can d o the following while s ending a d ocument fr om memor y or rec eiving a document. • Reser ve the next transmissio n into memo r y for up to 10 di ff eren t files.[...]

60 Direct T ransmission R ese rv ation (Priority T ransmiss ion Reserv ation) If you are in a ru sh to se nd an urgent doc ument, howe ver there are many fil es in the mem or y , use Direct T ransmiss ion Res ervation to send the ur gent doc ument. Th e urgen t docume nt will be sent immedi ately after the current communic ation is finishe d. Note [...]

61 Redialin g A utomatic Redialing Manua l Redialing Y ou can a lso red ial the las t dialed numb er manually by press ing ke y . T o redial the la st dialed number thr ough memor y T o redial the la st dialed number thr ough ADF (see Note 1 ) If a busy line is det ected, the machin e will redia l the number up to 5 times at 3 minutes i nter val. H[...]

62 Receiving Documents Reception Modes Y ou can s elect on e of the four modes as shown below . (see Note 1 ) (see Note 2 ) Conditions Suggested Reception Mode Settings Y ou nor m ally rec eive only voice c alls. T elepho ne Mode (IN Mode) Y ou can a nsw er the incom ing call via an Exter nal T eleph one (Opti onal). If you receive a f a x calling [...]

63 T eleph one Mode When your mac hine is set to this m ode, y ou r machine will not rec eive documents au tomatically . If you receive a f a x call, f ol low the proce dure bel ow to receive docum ents manuall y . Setting the T elephone Mode Operation of T e lephone Mode (see Note 1) 1 Change F a x P aramete r No . 15 ( IN MODE) to 1 : T el. ( See[...]

64 F ax / T el A uto Switching Mode When your mac hine is set to this mode, your machin e will switch to docu ment re ceptio n or voice communic ation auto matic ally . Setting the F ax / T el A uto Switch ing Mode Operation of F ax / T el A uto Switching Mode (see Note 1) (see Not e 2) 1 Change F a x P arameter N o . 1 5 (IN MODE) to 2 : F ax / T [...]

65 F ax Mode When your mac hi ne i s se t to thi s mod e, it wi ll im med ia tel y b egi n t o rec ei ve documents au tom ati cal ly w hen a cal l is r eceiv ed. Setting the F a x Mode Operation of F ax Mode Y our mac hine wil l begin rec eiving aut omatical ly when a f ax c all is recei v ed . TA M ( T elephone A ns wering M achine ) Interfac e Mo[...]

66 Setting the T AM Inte rface Mode Operation of T AM Interf ace Mode 1 Change F a x P arameter N o . 1 6 (OUT MODE) to 2 : T AM I/F . (See page 37 ) 2 Confir m t hat the dis pla y is as shown to th e ri ght. 1 When your T AM an d F ax recei v es an incomi ng call , the T AM always ans we rs the ca ll first and then the T AM plays the OG M (Outgoi [...]

67 Print Reduction This machin e can use Le tter , Le gal or A4 s ize plain pa per for recording. So metime s, ov er s ized docum ents se nt to you b y the other par ti es cannot be pr inted withi n a single pa ge. When this o ccurs, the docu ment will be divide d into se parate pages. This ma chine is equ ipped wit h a Pr int Reductio n functio n [...]

68 Receiving Ov ersize Documents If the rece iv e d document i s e xtrem ely long (over 39% longer tha n the recording pa per), the do cument will be divide d into separate page s. When prin ting on separate pag es, the bottom 0.4 in (10 mm) of first page will be ov er lappe d on top of th e next page. (see Note 1 ) 1. If th e redu ction metho d is[...]

69 Substitute Memory Reception (see Note 1) (se e Note 2) If the re co rd in g pa per r uns out or ja ms or i f th e to ner r u ns out duri ng re ce pti on, the mac hine auto maticall y st ar ts receivi ng documents into its image data memor y . Stored docume nts are pri nted automatic ally after replaci ng the recordi ng paper or the toner car tr [...]

70 Making Copies Y our m achine has a cop y function which can ma k e single or multiple cop ies. When copying, your mach ine will automa tically se lect Fine re solution. (see Note 1 ) (see Not e 2) (see Note 3) 1 Set docu ment(s) face down. 2 3 Enter the number of copies. Ex: 4 The mach ine stor es the doc ument, the n pri nts the copi es. 1. The[...]

71 ADVANCED FEA TURES Timer Contr olled Comm unications Y ou can send a document to one or multiple stations at any preset ti me within the next 24 hours. Up to 10 b uil t-in timers c an be set for deferred transmission and de f erred p olling. Deferred T ransmi ssion (se e Note 1) ( see Note 2 ) (see No te 3) 1 Set docu ment(s) face down. 2 3 4 En[...]

72 Defe rred P olling (see Note 1 ) (see Note 2 ) 1 2 3 Enter the star t time from the ke yp ad. (Use a 4-digit, 24-hour c lock) Ex: (3:3 0 a.m.) an d 4 Enter a 4-digit po lling pas s word. Ex: and 5 Dial by any combin ation of the f ol lowing methods: • One-T ouc h Dialin g • Abbre v iated Dia ling • Manual N umber Dia ling, pres s after eac[...]

73 P olling P ol ling mean s calling o ther station (s) to ret riev e a doc ument. The ot her station mus t know in advance that you will call and must hav e a doc ument se t on the ADF or stored i n the m emor y . Y ou may need to s et a p olling passw or d, shared b y the other station, to e nsure s ecuri ty . Setting the P olling P assw ord If t[...]

74 Preparing to be P olled In order to le t other stati ons poll your mach ine, y ou must prepare your machin e with a docum ent stored in memor y . Be s ure to s et the p ollin g pas s wor d before stor ing th e docu ment i nto mem or y . A fter being polled, t he documen ts stored in the mem or y will be erased autom atically . T o retain the d o[...]

75 T o P oll Documents from An other Station The follo wi ng procedu re lets you poll a docume nt from one or multiple stat ions. Be sure to set the polling password before polling. ( See page 73) (see Note 1 ) (see Note 2 ) 1 2 3 Enter a 4-digit po lling pas s word. (See Note 2) Ex: 4 5 Dial by any combin ation of the f ol lowing methods: • One-[...]

76 Pr ogram Ke ys Y our fax machi ne has s pec ia l Program Ke ys. Thes e keys are us eful i f you f re que ntly nee d t o sen d or po ll th e sa me group of station s . Y ou can u s e t hese ke ys to store a One- T o uch group k ey , a seque nce of stations to be polle d, a deferred transmission or pollin g sequenc e or an a dditional O ne-T ouch [...]

77 Setting f o r Deferred T ransmission T o set a Program Ke y for deferred tr ansmission 1 2 3 Ex: 4 Enter the statio n name (up to 15 cha racters) by using the Character keys . (See pag e 13) Ex: PR OG.A and 5 6 Enter the star ting time us ing 4 di gits. Ex: (11:30 p .m .) and 7 Enter t he station by an y combina tion of the f ol lowing meth ods:[...]

78 Setting f or Defer red P olling T o set a Pro gr am Ke y for deferred polling 1 2 3 Ex: 4 Enter the statio n name (up to 15 cha racters) by using the Character keys . (See pag e 13) Ex: PR OG.A and 5 6 Enter the star ting time. Ex: (10 : 00 p . m.) and 7 Enter a 4-digit po lling pas s word. Ex: a nd The poll ing password appears if it has been p[...]

79 Setting f or Normal P olling T o set a Pro gram K e y for normal polling 1 2 3 Ex: 4 Enter the statio n name (up to 15 cha racters) by using the Character keys . (See pag e 13) Ex: PR OG.A and 5 6 Enter a 4-digit po lling pas s word. Ex: a nd The poll ing password appears if it has been previously set. 7 Enter the statio n b y an y combin ation [...]

80 Setting f o r One-T ouch K ey T o set a Program Ke y for One-T ouch Ke y 1 2 3 Ex: 4 Enter the statio n name (up to 15 cha racters) by using the Character keys . (See pag e 13) Ex: PR OG.A and 5 Enter a telephone number (up to 36 digits including pauses and spaces ). Ex: 6 Y ou can now set other P rogram K eys by repea ting the proce dures from [...]

81 Changing or Erasing the Pr ogram Ke y Settings T o chan ge the sett ings in a Program K ey , follow the procedur e on sett ing a Program Ke y on page s 76 to 80. • Star t time or station(s ) f or de f err ed transmissio n • Stat ion(s) for nor mal polling • Star t time or station(s ) f or de f err ed polli ng • Station (s) f or group dia[...]

82 Edit File Mode Y our mac hine has a docum ent image m emor y whic h enables you to re ser ve memor y transmi ssion, memor y deferred transmission, m emor y po lling an d so on. After res er ving the communi cati ons in mem or y , you may need to change t he s etti ngs of the com municati on( s) whil e it is s till in memor y . Thi s section desc[...]

83 Vie wing the Contents of a File List T o view the co ntents of a file list o n the dis pla y w ithout prin ting it, follow the steps be low . 1 2 3 4 5 or repeatedl y until th e display shows a file y o u want to edit . 6 FUNCTION 9 EDIT FILE MODE ( 1-6) ENTE R NO. OR ∨ ∧ 1 1:FI LE LI ST? PRE SS SET TO SELE CT SET FILE L I ST 1:P RINT 2:VI E[...]

84 Changing the Star t Time or the Station of a File T o chan ge the star t time and /or stati ons in a communicat ion file, f o llow the steps below . 1 2 3 Enter the file numbe r or use or to selec t the file that you want to chan ge. Ex: 4 (See Note 2) 5 Enter a new star t time. Ex: (6:0 0 a.m.) (If you do not ha ve to ch ange the ti me, skip to[...]

85 (see Note 1) (see Note 2) (see N ote 3) 7 T o delet e the stati on(s), pres s or key until the station y ou want to delete ap pears. Then press . or Enter the statio n(s) you want to add. Ex: 8 1. Your mac hine cannot ch ange the sta rt time and/or sta tions in the file while it i s being sent or waiting to redi al. 2. If th e file is not a Defe[...]

86 Deleting a File T o delet e the file in mem or y , f ol low the steps bel ow . (see Note 1 ) (see Note 2 ) 1 2 3 Enter the file numbe r or use or to selec t the file that you want to delete. Ex: (See Note 2 ) 4 5 Enter the ne x t file number you w a nt to de lete or pre ss to retur n to s tandby . 1. Your mac hine cannot de lete the file while i[...]

87 Printing Out a File T o pr int the con tents o f the communi cation file, follow the steps b ellow . (see Note 1 ) 1 2 3 Enter the file numbe r or use or to selec t the file that you want to pr int. Ex: 4 Y our ma chine will pr int th e file. The d ocumen t(s) will remai n in memor y e ven after pr inting the file. 1. Y our ma chine cann ot pr i[...]

88 Adding Documents into a File T o add do cumen ts into the file, follow the steps be llow . (see Note 1 ) 1 Set docu ment(s) face down. 2 3 Enter the file numbe r or use or to selec t the file that you want to add. Ex: 4 Y our ma chine will sta r t sto rin g the do cument(s ) into a file. 1. Your mac hine canno t add the docu ment into th e file [...]

89 Retry an Incomplete File If a mem or y co mmuni ca tio n h as be en unsuc c es sful due to a busy line or no answer , the d ocu ment you stor ed i s automati cally e rased from me mor y afte r the last red ial. If you need to r et ain the doc um ent ev en i f the c ommunica tion failed, ch ang e th e s etting of F ax P a rameter No . 31 (INC . F[...]

90 Access Code The Acce ss Code prev ents an unauthor ized user from operating the m achine. Once a 4 -digit Acces s Code is register ed, no one can op erate the machi ne without e nter ing the c orrect acces s code. Automatic Receiv ing, howe ver , is alwa ys av aila ble . A fter you compl ete any operation, such as m ode se tting or transmis sion[...]

91 Operating Y our Machine with the Access Cod e (Rest rict all operations) Operating Y our Mac hine with the Access Code (Restrict access of Fax P arameter s only) The UF-585 /595 can r estri ct the ope ration of se tting an d print ing the F ax Parameters only . Ex: When settin g the F a x P aramete r . 1 Enter the Access Co de . Ex: 2 Now y o u [...]

92 Receive T o Memory This feature is used t o secure all r eceiv ed d ocuments by stor ing them into th e memor y . T o pr int out the doc ument from me mor y , the au thor ized operator must enter the corre ct password. Setting the RCV T o Memor y P asswor d Setting RCV T o Memor y (see Note 1 ) (see Note 2) 1 2 3 4 Enter a 4-digit RCV to Memor y[...]

93 Printing Out Documents After rec eiving a doc ument with t he Rece iv e T o Memor y f eature, the f ollowing messa ge will app ear on the d ispla y . T o p rin t the docum ent, follo w the ste ps below . (see Note 1 ) (see Note 2) 1 2 3 4 5 Enter the password to print th e documen ts. (See Note 1 ) Ex: 6 Machin e will s tar t to print th e docu [...]

94 Distinctive Ring Detector (DRD) Y our m achine has a special f eature in conju nction with an option al ser vice provided by many local tele phone compani es. It can disti ng uis h up to 4 telep hone number s wi th a corr espon ding r in g patt er n id enti fy in g eac h number . "DRD" lets y o u provide multipl e phone numbers, one fo[...]

95 F ax Co ver Sheet General Des c ription A F ax C o ver Shee t can be automa tically a ttached to your transmit do cument(s) that shows t he recipi ent's name, or iginator 's name an d the number o f pages at tached. T o use the F ax Co ver Sheet T o attac h a F ax Cov er Sheet to a transmis sion, follo w the procedure below. (see Note [...]

96 Fax Co ve r Sheet S ample Explanation of contents ***** FACSIMILE COVER SHEET ***** (1) MAR-12-1999 15:00 (2) Message To: SALES DEPT. (3) Message From: PANASONIC 201 555 1212 (4) 02 Page(s) Following This Cover Page (1) Starting time of c ommunicat ion. (2) Recorded name in the On e-T ouch, ABBR No . or diale d telephone n umber . (3) Y our LOGO[...]

97 F ax Forwar d Setting F a x Forwar d This feature allows a ll incom ing fax es t o be forwarded to the sta tion r egister ed in the o ne-touch or abbreviated dialin g number . Once the fax e s are rec eived in the memor y , the mach ine will forward the received docu ment(s) to the telep hone numbe r registe red in the on e-touch or abbre v i at[...]

98 This pag e is inte ntionally l eft blank.[...]

99 NETWORK FEATURE Selective Reception Y our mac hine has a sp ecial feature, Selective Reception, whi ch can prev ent the rec eiving of un necessar y documen ts (i.e. junk fax, direc t mail, e tc.). Before receiving the documen t, the last 4 digit s of the ID Number re ceived from the send ing machin e will be compar ed with the l ast 4 digits o f[...]

100 P ass w or d Communi cations General Description P ass word Communication s, including Pass w ord T ransmis sion and Pass word Reception will pre vent y our machine from s ending a fax to a wrong station or receiv ing a fax from an una uthor ized statio ns. Y ou can s et P assword T ransmiss ion and Pass wor d Receptio n indepen dently , or bot[...]

101 Setting P assw or d T ransmissi on T o s et transmi ssion p ass wo rd and pa rameter , (see Note 1 ) (see Note 2): 1 2 3 4 Enter a 4-digi t T ran smissi on P assword. Ex: and pres s 5 f or “O FF” (pass word is not checked) or f or “O N” (password is chec ked) or 6 1. You ca n change th e settin g temporaril y by using FUNCTION 8-4 (PA S[...]

102 Setting P assw ord Reception T o s et rece ivin g passw or d and param eter , (see Note 1 ) (see Note 2 ) 1 2 3 4 Enter a 4-digit Rec eiving P a ss wo rd. Ex: and pres s 5 f or “O FF” (pass word is not checked) or f or “O N” (password is chec ked) or 6 1. Once yo u set the paramete r, you ca nnot select the paramete r, “ OFF ” or ?[...]

103 Using P assw ord T ransmission T o use P a ss word T ransmiss ion, you can sele ct P ASSWORD-X MT “OFF” or “ON” for each T ransmis sion by f o llowing the procedur e below . 1 Set docu ment(s) face down. 2 3 4 f or “O FF” (pass word is not checked) or f or “O N” (password is chec ked) or 5 6 Dial by any combin ation of the f ol [...]

104 Using P assw ord Rece pti on There is no additi onal operatio n required onc e y o u set the parameter by f ollowing the proc edure on page 102. The paramete r , “OFF” or “O N” , c annot be s elected for each recept ion. It i s alwa ys “OFF” or “ON” until you change the set tin g. 7 If your mach ine's T ransmiss ion P as s [...]

105 Confidential Mailbo x Y our mach ine is equip ped with two Confidenti al Communicati on f eatur es which ens ure that the Confiden tial inf ormat ion you send is rec eived only by the person with the co rrect con fident ial code. Confidential Mailbo x The confid ential mai lbo x f eatu re can be used as a ma ilbox to communicate with oth er com[...]

106 Sending a Confidential Document to a Remote Station's Mailbo x 1 Set docu ment(s) face down. 2 3 4 Enter a 4-digit Con fidential Code. Ex: 5 6 Dial by any one of the f ol lowing methods: • One-T ouc h Dialin g • Abbre v iated Dia ling • Manual N umber Dia ling • Direct or y S earch D ialing Ex: 7 If neces sar y , i nf or m the rec [...]

107 P olling a Confidential Document from a Remote S tation's Mailbo x After you hav e b een in f or med t hat som eone has transmitted a con fidenti al document to a remo te station 's mailbox, you can poll th e confide ntial doc ument fro m the rem ote statio n b y f o llowing the proc edure be low . (see Note 1 ) 1 2 3 Enter a 4-digit [...]

108 Receiving a Confidential Document to Y our Machine's Mai lbox No sp ecial se tting is required , your machin e comes with thi s f eat ure read y to use. Y our mach ine rec eives a confide n tial fax the same wa y it re ce ives a nor m al fax messa ge. Wh en re cei vi ng th e c onfi den tia l fax, the disp lay shows the following message (C[...]

109 Storing a Confidential Document in Y our Machine' s Mailbox Use the following procedur e to store a d ocumen t in a confi dential ma ilbo x in your machine. Once the c onfidentia l docu ment is st ored in your machine, it can be pol led by anot her mach ine. (see Note 1 ) 1 Set docu ment(s) face down. 2 3 4 Enter a 4-digit Con fidential Co[...]

110 Printing Out a Confidential Document fr om Y our Machine's Mailbo x After y o u hav e be en not ified that someone has transmi tted a c onfidentia l docum ent to your mac hine's ma ilbo x , use the f ollowing p rocedure to pr int out the confid ential do cument. (see Note 1 ) 1 2 3 Enter the Confiden tial Code of the do cument you wan[...]

111 Deleting a Confidential Document Stored i n Y our Machine' s Mailbox If your memor y becomes full, or you just want to clean out your co nfidential documents, you may de lete one or more c onfidenti al f ax es stored in your machine by usin g the f ollo w ing proc edure. There are two types of confid ential file deleti ons, one is to delet[...]

112 Rela y ed T r ansmission General Description The Relay ed T ransm ission f eatur e can sav e you time an d transmissi on costs if you need to send the sa me documen ts to multipl e G3 fax machin es. This is esp ecially tr ue if the transmissi ons are lon g distanc e. T o use Re la yed T ransm ission, y o u must be p ar t of a "Relay Networ[...]

113 Relay Netw ork A Relay Network is basical ly a group o f f ac simile s programmed t o communica te with each other vi a a Relay Station. In this case, the word programme d means that cer tain numbe rs hav e been stored in the memor y of each machin e. These numbers, also c alled pa rameters, are needed to identif y the mac hines in the networ k[...]

114 T able 2, 3 and 4 are sample settings f or a Sample Network. T able 2 : Sample P a rameter and Abbrev iated D ialing Number T able for Ne w Y ork T elepho ne Number : 212 111 123 4 Network A ddress : 1000 Rela y Addr ess : 10 T able 3 : Sa mple P arameter and Abbre v ia ted Dialing Number T a ble f or London T elepho ne Number : 71 1 11 1234 Ne[...]

115 Setting Up Y our Mac hine for Rela yed T ransmission T o set u p your machine for Rela yed T ransmis sion, us e the proced ures on the f ol lowing pages to set the parameters listed below . Some param eters (e.g., F ax Par ame ter No . 40 (RE LA Y X MT REQUEST)) are onl y set once, but others must be set sepa rately for each statio n in the Rel[...]

116 T o set the Re la yed XMT F AX P arame ter s; T o set your Own T elephone Number , Network P assw ord and Own Network Address; 1 2 3 4 5 1 2 3 Enter y o ur machine ’ s ful l telepho ne number (max . 36 digi ts). Ex: 4 Contin u ed on the ne xt page. FUNCTION 7 S E T M O D E ( 1 - 6 ) ENTE R NO. OR ∨ ∧ 4 SET FAX PARAME TER(01- 99) NO .= ❚[...]

117 T o set a One-T ouch/ABBR Dialing Number , Relay Station (Y es/No) Parameter , Relay Address, Netwo r k Address and One Station XMT (Rela y/Direct Para meter); 5 Enter a 4-digit Net work Pass wo rd. Ex: 6 7 Enter your own 4-digit Ne twork Addr ess. Ex: 8 1 2 3 4 Ex: 5 Enter the f ax telephone number of the end rec eiving stat ion (up to 3 6 dig[...]

118 7 Enter the statio n name. Ex: and press 8 9 If the recorded statio n is a Rel a y St ation, press . If not , press . Ex: 10 Enter a 2-digit Relay Address which identi fies the Rel a y Station your machine will use. Ex: 11 12 Enter a 4-digit Net work Ad dress Ex: 13 Repeat ste p 4 through 13 to en ter the numbers for other stati ons, or return [...]

119 Sending a Document b y Rela yed T ransmission Once you hav e recor ded all the nece ssar y parameters in your machine in ac cordanc e to the Rel a y Networ k that you belong t o , you can s end a doc ument to one or multiple G3 fax machines automatic ally th rough the Re lay Station by using the pr ocedure d escr ibed be low . The Re la y Netwo[...]

120 Printouts and Repor ts When you us e Relay ed T ransm ission, your machine wil l pr int the following two repo r ts to help you check and kee p tra ck of you r faxes. 1. Relay XMT Repor t (COMM. JO URNAL) When your machin e finishes transmitting to th e Rela y Station, it wi ll pr int a COMM. Jou r nal when the F a x P arameter No . 12 (COMM . [...]

121 Sample Result Repor t (Relay XMT Result) Explanation of contents (1) 12-MAR-1999 12:10 FROM LONDON TO NEW YORK P.001/001 ******-RESULT REPORT- ************************** DATE 12-MAR-1999 ***** TIME 12:10 ***** P.1 (2) MODE = RELAYED TRANSMISSION (3) (6) (7) REQUEST REC'V TIME=12-MAR 11:40 START=12-MAR 12:00 END=12-MAR 12:10 NUMBER OF PAGE([...]

122 Sub-addressing General Description The Sub-ad dressi ng functio n allows you fur ther routing, forwarding or relaying of docu ment(s) to the desire d recipien t(s) when us ed in com bination wi th the Networ king version of HydraF ax/ LaserF AX soft ware . Thi s functi on conforms to the ITU-T re commenda tion for T . Ro uting-F acsim ile Routi[...]

123 T o set the Sub-address into a One-T ouch/ABBR Dialing Numbe rs (see Note 1 ) 1 2 to select “One-T ouc h”. or to select “ABB R NO .”. Ex: 3 Ex: 4 Enter the teleph one number , pres s then enter the Sub- address. (Up to 20 digi ts) (Up to 3 6 digits including te lepho ne number , paus es, space s, FLASH and Sub- address) Ex: T elep hone [...]

124 T o send a Document with Sub-address Using One-T ouch/ABBR Number Dia ling The operatio n is the sam e as for nor mal dial ing Using Manual Number Diali ng Use to separa te the T ele phone number and the Su b-address. (see Note 1 ) (see Note 2) (see Note 3 ) 1 Set docu ment(s) face down. 2 Ex: 3 The docu ment is s tored in to memor y and your m[...]

125 PRINTOUT JOURNALS AND L ISTS Journals and Lists T o help you maintain r ecords of the d ocuments you sent a nd rece iv e d, as well as lists o f the numbers you record, your f acs imile ma chine is equipp ed to pr int the following jour nal s and lis ts: T ransac tion Jour n al, Indi vidual T ran smiss ion Jour na l, Communi cation J our nal, O[...]

126 Individual T ran smission Journal (IND . XM T JOURNAL) An Indiv idual T ransmission Jour nal contains the informati on on the l atest transmis sion. 1 2 3 FUNCTION 6 PRIN T OU T ( 1- 7) ENTE R NO. OR ∨ ∧[...]

127 Sample T ransaction Journal Sample Individual T ransm ission Journal (IND. XMT JOURNAL) ( 1) (2 ) ***************** -JOURNAL- ************************* DATE MAR-12-1999 ***** TIME 15:00 ********* (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) NO. COMM. PAGES FILE DURATION X/R IDENTIFICATION DATE TIME DIAGNOSTIC 01 OK 005/005 001 00:00:22 XMT SERVIC[...]

128 Explanation of contents (1) Pr intou t dat e (2) Printout time (3) Journal number (4) C ommunic ation resu lt : "OK" in dicates that the commun ication w as succ essful. "B U SY" in dicates tha t the commun ication has f ailed becau se of b usy line. "ST OP" indicate s that ST OP was pressed d ur ing com municati o[...]

129 Communication Journal (COMM. JOURNAL) The Communi cation Jo ur nal (C OMM. JOU RNAL) lets you verify whe ther the trans mission o r polling was successfu l. Y ou ma y select the pr int out conditi on (Off/Alwa ys/In c. only) in Fu nction 8-1 or F ax Par ame ter No . 12. Sample COMM. JOURNAL ************** - COMM. JOURNAL - ***************** DAT[...]

130 Explanation of contents (1) Indicatio n of comm unication mode (2) Star t time of communi cation (3) End time o f commun ication (4) File number : 001 to 999 (When the co mmunic ation is stored into mem or y , a file number is assign ed fo r each comm unicatio n.) (5) Station n umber : Seque ntial num ber of the St ations. (6) C ommunic ation r[...]

131 One-T ouch/Abbreviated and Directory Searc h List T o pr int a One- T o uch/Abbreviated Number a nd Direct or y Sea rch List o f the teleph one numbers you ha ve stored. 1 2 3 4 f or O ne-T ouch/A BBR Numb er List f or Directory Search List FUNCTION 6 PRIN T OU T ( 1- 7) ENTE R NO. OR ∨ ∧ 2 2:O NE-TCH/ ABBR LI ST? PRE SS SET TO PRIN T SET 1[...]

132 Sample One-T ouch List Sample ABBR Number Lis t (see Note 1 ) *************** -ONE-TOUCH LIST- ****************** DATE MAR-12-1999 ***** TIME 15:00 ******* (1) (2) (3) (5) (6) (7) (8) ONE- STATION NAME TELEPHONE NO. NETWORK RELAY RELAY ONE STN TOUCH ADRS STN. ADRS XMT <01> SERVICE DEPT. 121 555 1234 2000 YES 20 DIRECT <02> SALES DEP[...]

133 Sample Directory Sea r ch List (see Note 1) Explanation of contents *************** -DIR. SEARCH LIST- ***************** DATE MAR-12-1999 ***** TIME 15:00 ******* (12) (2) (1) (3) (5) (6) (7) (8) STATION NAME ABBR TELEPHONE NO. NETWORK RELAY RELAY ONE STN NO. ADRS STN. ADRS XMT [A] ACCOUNTING DEPT <03> 313 333 3456 2002 NO 20 DIRECT [E] E[...]

134 Pr ogram List T o pr int a Pro gram List of the Dialing P attern s that you hav e p re v iously ente red into the Program K eys. Sample Pro gr am List Explanation of contents 1 2 3 *************** -PROGRAM LIST- ******************** DATE MAR-12-1999 ***** TIME 15:00 ******* (1) (2) (3) (4) (5) PROGRAM PROGRAM NAME TYPE TIMER ABBR NOS. [P1] TIME[...]

135 F AX P arameter List T o pr int out a F AX Parameter List: Sample F AX P arameter List Explanation of contents 1 2 3 *************** -FAX PARAMETER LIST- ************** DATE MAR-12-1999 ***** TIME 15:00 ******** (1) (2) (3) (4) (5) PARAMETER DESCRIPTION SELECTION CURRENT STANDARD NUMBER SETTING SETTING 01 CONTRAST (HOME) (1:Normal 2:Lighter 3:D[...]

136 This pag e is inte ntionally l eft blank.[...]

137 PROBLE M SOLV ING T r oubleshooting If Y ou Have An y of These Prob lems Mode Symptom Cause / Action page During Standb y Th e displa y is b linking Th e batter y is no t installed o r the battery is comp letely discha rged. Install a New b atter y and reset the cloc k. 26 149 During T ransmi ssion Docum ent doesn't f eed/ mult iple f eed [...]

138 Print Copy Q uality V er t ical lines pr int in g on the rece ived document Print out a Jour nal report (e.g. FUNCTIO N, 6, 1, SET and 1) and che ck qua lity to mak e sure whethe r your m achine has tr ou bl e. If Journal report quality is OK, your m achine has no prob lem, report to the sending par ty that the y hav e a prob lem. If co py is N[...]

139 T AM Interface T r ouble in Unattended T AM I/F Mode (OUT Mode) Cann ot ut ilize th e remo te turn-on f eature of the telepho ne ans wering machine (T AM). The f ax machin e alw ay s ans wers after the 8th r ing . This f eature is no t compatib l e. The fax m ac hi ne is des ig ned t o ans wer after 8 r ings if the T AM does not an sw er . -- F[...]

140 Inf ormation Cod es When som ething unusua l occurs, the display may s how one of the Informati on Codes listed below . These will help you to id entify an d correct the problem. Inf o. Code Mean ing Action P age 001 Recording paper jammed wh en fe eding from the 1s t cass ette . Remov e jammed pa per . 143 002 Recording paper jammed wh en fe e[...]

141 406 T r ansmis sion Pass wo r d does not ma tch. Receiv ing P ass word does n ot match. Rece ived from an una uth or ize d stat ion i n Sele ctive Recept ion mode . Check th e password or t he te leph one num ber in One -T ouch o r Abbre viated st ation. 99 101 102 407 No confi r matio n fro m th e r eceiv ing stati on for the pre vious page se[...]

142 (see Note 1 ) 540/541 542 543/544 Commu nication error oc curred while tr ansmitting. 1. Reload the doc ument and sen d again. 2. Check wi th the other pa r ty . -- 550 T elephone line disconnec ted. Chec k with the ot her par ty . -- 552/553 554/555 C ommunication error occurred while re ceiving . Chec k with the ot her par ty . -- 580 Sub-add[...]

143 Clearing a Recording P aper Jam If the re cording paper be comes jamm ed in t he machin e, the display will show an Infor mation Co de 001 or 007. (see Note 1 ) T o clear the jam, Info. Code 001 (1) Slide o ut the P a per Cass ette and remov e the P aper Cassette Cover . (2) Remove the jammed or wr inkled paper and reload the r ecordin g paper [...]

144 Clearing a Document Ja m If a docu ment be comes j ammed in t he machin e, the display will show the In f or m ation Code 030 or 03 1. T o clear the jam 1 (1) Ope n the ADF Doo r . (2) Re mov e the jammed documen t. T r oubleshooting[...]

145 Cleaning the Document Scanning Area If the receivin g par ty repo r ts t hat the re ceived documen ts were black, or con tained black lines, tr y m aking a copy on your unit to verify . If the co p y is black or has blac k lin es, the docume nt Scannin g Area is proba bly dir ty and must be cl eaned. T o clean th e Scanni ng Area 1 Open t he AD[...]

146 Cleaning the P rinter Roller If you find tone r on the b ack of the recordi ng paper , the pri nter rolle r in the f user unit i s probably dir t y . T o clean t he pr inter r oller (see Note 1 ) 1 2 The machine will print out 3 Cleaning Char ts. Then, retur n to standb y . 3 Load the Cleaning C har ts into th e cassette face down. (See Note 1)[...]

147 Adjusting the A utomatic Document Fe eder (ADF) If docum ent misfeeding occ urs frequ ently , we sugg est you adjust the ADF . T o adjus t the ADF , Slide the Pressu re Adjust ing Le ver to the de sired positi on dependi ng on the c ondition. P osition C ondition  T o pre vent no feed trouble  Standar d position  T o pre vent multip le[...]

148 V erification Stamp The V er ificatio n Stamp contains ink. When the stamp ma rk appears faded or hard to see, the stamp sh ould be replaced or refill ed with ink . T o remove the stamp (see Note 1 ) 1 Open t he ADF Door . 2 (1) R emov e by pullin g the Stamp Assem bly upw ard. (2) R emov e th e Stam p . Repla ce the s tamp with a new one. 1. P[...]

149 Replacing the Lithium Battery Dur ing the initi al self test, when the power is tur ned “O n”, the machin e will e valuate the cond ition of the back up batter y . If the batter y is weak or fully disc harged, the f ol lowing message w ill be s hown on the dis play . T o replac e the batter y , follow the proced ure below: (see Note 1) 1 (1[...]

150 Chec king the T elephone Line When you d o not hear a d ial tone thr ough the tel ephone con nected t o t he ma chine or whe n the te lephon e doe s not r ing (No automatic receive). 1 Unplug the T el ephone Line Cable from the tele phone jack that was supplie d by the telephon e company . 2 Plug a diff e rent re gular tele phone into the same [...]

151 APPEN DIX Specifications Compatibility ITU-T Group 3 Coding Sc he me MH, MR, MMR ( Conf or ms to ITU-T Reco mmendatio ns) Modem T ype ITU-T V .34, V .17, V .29, V .27 ter an d V .21 (ITU-T V .34 av ailable only o n UF-595) Modem Speed UF-595 : 33 600 - 2400 bps UF-585 : 14 400 - 2400 bps Document Size Max. : 10.1 x 78.7 in ( 257 x 20 00 mm) (wi[...]

152 (see Note 1 ) Eff ectiv e Recor ding S ize Let ter : 8.2 x 10.7 in (208 x 271 mm) A4 : 8.0 x 11.4 in (202 x 2 89 mm) Legal : 8.2 x 13.7 in (208 x 348 mm) Print Margin (See Note 1) Recording P aper Capacity Ap pro x. 25 0 sheets (using 20 lbs pa per) One-T ouch/Abbreviated Dialing Memory Capa city 112 st ations (includi ng 24 One-T ouch keys and[...]

153 P ower Suppl y 99-138 V AC , 4 7-63 H z, Single P hase P ower Consumption UF-585 UF-59 5 Standby (Sle ep Mode : O n) Less than 0.7 W h Less than 0.7Wh Standby (Ener g y- Sav er : On) Ap pro x . 6.0 Wh Approx. 7.0 Wh Standby (Ener g y- Sav er : Off) Ap pro x . 21 Wh App ro x. 23 Wh [Room tempe rature : 77 ° F (25 ° C)] T ransmi ssion Appro x .[...]

154 Recor ding P aper Specifications In general, mo st bo nd pa per s will produ ce excellent results. Mos t pho toc opy papers will als o wor k very well. There are many "name" and "gener ic" brands of pap er av aila b l e. W e recomm end that you test v ar iou s papers unti l you obtain th e results you are looking f or . The [...]

155 Options and Suppli es Please contact your local Panasonic d ealer for av aila bility . A. Options: Order No. Picture Description Av ailable Models UE-40311 7 Handset K it UF-585 UF-595 UE-40907 0 250 shee ts Letter / Legal / A 4 Size P aper Cassette wit h the Feeder Unit UF-595 UE- 4 10045 E xpansion F lash Me mor y Card , 1 MB UF-585 UF-595 UE[...]

156 B. Supplies: Order No. Picture Description Av ailable Models DZHT0 00027 V er ific ation St amp UF-585 UF-595 UG-3350 T o ner Car tridge UF-585 UF-595 Options and Supplies[...]

157 Installing the Flash Memory Car d Before installin g, make sure th at there is no doc ument fil e(s) sto red in the memor y . Y o u ma y confir m by pr inting out a File List (See page 82). When the me mor y card is installed, t he machine will in itialize the docume nt memor y , all conte nts stored in the doc ument memo r y at tha t time w il[...]

158 FCC Notice f or User in USA W ARNING ! This equi pment gener ates radio fre quency energ y and if not ins talled and used pro perly , that is, in s tr ict accord ance with the manuf acturer's ins tructio ns , ma y cause in terf erence to r ad io and tele vision rec ept ion . It has been typ e t est ed and f ound to c om ply wit h the limi [...]

159 The telephon e Consumer Protection A ct of 1991 makes it unlawful for a ny person to use a comp uter or other electr onic device to send any message via telepho ne f a csimile mac hine unle ss such m essage cl early contains in a margin at the top o r bottom o f each transmi tted page or on the fi rst page of transmission the follo w ing inform[...]

160 Notice to User in Canada The Indus tr y Canada La bel identifi es cer tified eq uipment. Th is certification means that the e quipment me ets cer tain telecom munications n etwork protectiv e, o perational and saf ety requirement s. The De par tment does no t guarantee the equipme nt will oper ate to the u ser's satisf action. Bef ore inst[...]

161 L'étiqu ette de Industrie Cana da identifie le matériel homolog ué. Cette étiquett e cer tifie que le m atériel est conf or me à cer taines normes de protectio n, d'e x ploitation et de sécurité des rés eaux de télécomm unication s. Le Ministère n' assure toutef ois pas que le ma té r iel foncti on nera à l a s at i[...]

162 Glossar y ABBR No. (Abbre v iated Number) The ability to store full phone number s into the dialer and the n utilizing a shor t serie s of ke y strokes to speed d ial that numbe r in the future. Access code A 4-digit programmable access cod e that prev ents una uthor ized operation of your F ax. ADF (A utomatic Document Feeder) The mechan ism t[...]

163 Deferred transmission The abilit y to send document s to oth er stations at a later ti me. Direct Dialing The method of di aling wher e you enter the entir e telephone number through th e ke ypa d. Directory S earc h Di aling Allows you to dial a full teleph one number by searchin g the station's name entered i n the One -T ouc h ke ys or [...]

164 I N/OUT Mode IN (Attended recep tion) and OU T (Unattend ed reception) mode can be easily ch anged by just p re ssin g th e O UT button. W hen IN o r OU T m ode is sel ected, t he recept ion mode will be set accor ding to th e setti ng in the F ax P a rameter 15 and 16. IN Mode : TEL (F ax manual reception) : F A X/TEL Auto Switch OUT Mode : F [...]

165 Off-hook dialing The direc t dialing o f a teleph one number w ith the handset o ut of the c radle or "off the h ook." On-hook dialing The direct dia ling of a telepho ne n u mber with the ha ndset in the cradle or "on the ho ok." One-T ouch dialing The a bility t o dial an entire telep hone numbe r by pressing one k ey . Ov[...]

166 Selective reception A func tion that c an be set s o that your unit will receive from only th ose machines p rogrammed into your dialer . Sleep Mode The lowest pow er state that the machine ente rs after the sp ecified time without actually tu r ning off. Station name Alphanumer ic ID which can be programmed for each One- T o uch dial ing and A[...]

167 ITU-T Ima g e No. 1 All sp ecificatio ns are b ased on th e ITU-T Image No . 1 (The sam ple shown bel ow is not to sc ale). 9[...]

168 This pag e is inte ntionally l eft blank.[...]

169 INDEX A ABBR N umber List .... ............. ................... . 131 , 132 Abbrevi ated Dialing Numbers ............. ................. 31 Acce ss Code ............. ................... ............. ........... 90 ADF Capac ity ............ ............. ................... .........1 51 Automat ic Document Feeder ....... ...................[...]

170 Priority Transm ission Res ervation .......... ............ 60 Program Key s .. ................... .................... ............ 76 Program Lis t .................. ............. ................... .... 134 R Receive To M emory ............ .................... ............ 92 Received Ti me Print ............ ............. ..............[...]

F acsimile Number Directory Name Number[...]

Facsimile Matsushita Graphic Comm unication Syst ems, Inc. CORPORA TE O VERSEAS SALES AND OPERA T ION MANAGEMENT DEP ARTMENT 2-3-8 Sh imo me gur o, Meguro-ku, T o kyo , Japa n 153- 868 7 Printe d in Japan UF-585 UF-595 DZSD00 0868- 0[...]

23 1 56 4 8 0 9 7 ST ART 01 ABBR Q UICK G UIDE UF-585/595 Ho w to Set Documents. Set the document s f ace down and adjust the document gui des. Y ou can set the documents on the ADF( A utomati c D ocument F eeder) up to 30 pages* at one time . *:[Based on Letter siz e docum ent, thick ness 0.0024”(12 lbs) to 0. 0039” (16 l bs)] The displa y mes[...]

MEMOR Y FUNCTION 1 6 SET Set the documents fa c e d ow n . The lamp goes off . Ho w to Send without storing into memor y . Ho w to Print Journa ls and Repor ts. T r ansaction Journal One-T ou ch/ABBR List Director y Search List Pr ogram List F ax P arameter List Individual XMT Journal Director y S heet 23 1 56 4 8 0 9 7 + ST ART ABBR 23 1 56 4 8 0 [...]