Philips DPM-9350 manual

DPM 9350/00 User Manual International Edition[...]

ii DPM 9350/00 - User Manual VERSION DPM 9350/00 (Internationa l ed ition/English) - 08/2003 COPYRIGHT © 2003 Philips Speech Proces sing All rights reserved. Reprod uction in whol e or in part is prohibited without the written consent of the copyright owner. Information in this manual is sub ject to change without notice. TR ADE M AR K S Pocket Me[...]

iii Table of Contents Chapter 1: Introduction .................................................................................... 1 DPM feat ures................................................................................................. 1 Package c ontents ......................................................................................[...]

iv DPM 9350/00 - User Manual[...]

Chapter 1: Introduction 1 Chapter 1: Introduction The DPM 9350/00 (Digital Poc ket Memo) has been designed to offer optimum user convenience and gr eater efficiency for your dail y work. This manual provides a comprehensive ove rview of all the device's features and detailed instructions on how to operate the device. DPM features • • • ?[...]

2 DPM 9350/00 - User Manual Package contents • • • • • • • • • • DPM 9350/00 - the digital voice record er for the professional user. Philips MMC 9016 - memory card with a 16 MB storage capacity. Installation CD for the DPM Download/Configuration pr ogram for Windows 98 SE, Windo ws Me, Windows NT 4.0, Windows 2000 and Windows X[...]

Chapter 2: Introducing the DPM 3 Chapter 2: Introducing the DPM This chapter introduces the DPM 9350/00. DPM graphic The following graphics sho w the device and the names of the vario us parts. 1 2 4 5 6 7 8 3 91 0[...]

4 DPM 9350/00 - User Manual 1 Record LED 2 LCD display 3 Built-in loudspeaker 4 Built-in microphone 5 Jog Dial (for volume control, Skip For ward and Skip Back, accessing the DPM menu, moving between menu entr ies and confirm ing selections) 6 4-Position Switch (positions from t op to bottom: Fast Forward, Play, Stop and Fast Rewind) with Lock/Hold[...]

Chapter 2: Introducing the DPM 5 11 12 13 14 15 16 17[...]

6 DPM 9350/00 - User Manual 11 Memory card slot 12 L/P button (for assigning the End- of-Letter a ttribute and Priority) 13 MIC (microphone socket) 14 EAR (earphone socket) 15 REC button (Record) 16 DL/S button (for PC download) 17 Power supply socket (for Philips LFH 914 5)[...]

Chapter 2: Introducing the DPM 7 LCD disp lay The DPM 9350/00 has a high- quality graphic al LCD display. You will see the following symbols: Standard Play mode Long Play mode AM symbol (h ours before no on) PM symbol (hours after noon) Fast Rewind Fast Forw ard Recording Record Sta ndby Stop Playback Voice-activated recording EOL (End-of-Letter) P[...]

8 DPM 9350/00 - User Manual Batteries The DPM 9350/00 can be operated with the two standard AAA alkal ine batteries delivered with the product. You can als o use rechargable Philips N iMH batteries (LFH 9144). For recharging the batteries, onl y use the power supply LFH 9 145; it can also be used for running the DPM from the mains po wer supply. Th[...]

Chapter 2: Introducing the DPM 9 Recharging batteries The DPM can be operated with the rechargable Philips NiM H batteries LFH 9144. For recharging thes e batteries, either use the DPM Dockin g Station 9110 or the Philips power sup ply LFH 9145. For more information about rechargin g the batteries with the DPM Docking Station 9110, refer to the doc[...]

10 DPM 9350/00 - User Manual Chapter 3: Getting Started This chapter provides an introducti on to the basic functions of the DPM 9350/00: Activating the DPM • • • • • Memory card Start screen DPM menu Power Save mode Activating the DPM The DPM can be turned on and off via the Lock/Hold s witch. If the device is locked, it is not possible [...]

Chapter 3: Getting Started 11 For activating the device when it has already been in use, there are the following options: If the Lock/Hold switch was ac tivated, unlock the device. • • • If the device has gone into Power Save mode (the device h as been left inactive for for more than 4 minutes), activate the device by pressing an y button or [...]

12 DPM 9350/00 - User Manual Formatting the memory card When you insert a ne w, unformatted memory card, the following screen is displayed: To confirm and start the formatting proce ss, press the DEL button for at least 2 seconds. If you want to cancel the formatting process, either remove the memory card or move t he 4-Position Switch. Note : The [...]

Chapter 3: Getting Started 13 Start sc reen After the memory card has been inserted or the DPM is turned on, a start screen is displayed. This screen is id ent ical to the screen which is displaye d when the DPM is in Stop mode. Note : The screen above is a fictional screen with the ma ximum number of symbols which could appea r. 1 Battery power. 2[...]

14 DPM 9350/00 - User Manual 8 Current file number. The current file will al ways be the last file you worked on. If you do not jump to a differ ent file, this file will be opened automatically. 9 EOL (End-of-Letter) indication and Priority assignm ent. 10 Recording or playback time of the current dict ation. 11 Status indication bar which provid e[...]

Chapter 3: Getting Started 15 DPM display options The appearanc e of the DPM display depends on the corresponding s etting ( Standard display and Advanced disp lay options) in the DPM Download/Configuration pr ogram. For more information, refer to the DPM Download/Configurati on Online Help . The Standard display option uses larger symbols without [...]

16 DPM 9350/00 - User Manual DPM menu The DPM 9350/00 comes with a menu which provides the following options: • • • • • • • • • • Assigning Keywords Setting the date and time Setting the recording format Enabling and disabl ing the DPM device beep Setting the microphone sensiti vity Voice-activated recording Backlight on/off Cha[...]

Chapter 3: Getting Started 17 Accessing the DPM menu You can access the DPM menu by pressi ng the Jog Di al for about 2 seconds. The DPM menu can only be accessed when the DPM is in Stop mode. To move between the DPM menu entries, move the Jog Dial u p or down: • To select a menu entry, for example the date and time setting, go to this menu entry[...]

18 DPM 9350/00 - User Manual Assigning Ke ywords If Keywords have been defined for the DPM with the DPM Download/Configurati on program, the m enu entry for assigning a Keyword is always displayed first when you access th e DPM menu: This is an example screen for a Ke yword menu entry which has been d efined as follows: usage = Author , content = a[...]

Chapter 3: Getting Started 19 Setting the date and time The DPM 9350/00 displays th e date and time in the follo wing format: YYYY-MM-DD (year-month-day) and HH:MM (hours:minutes) The menu entry for the date and time dis plays the current date setting: Confirm the menu entry selection b y pressing the Jog Dial and pr oceed as follows: 1. Set the ye[...]

20 DPM 9350/00 - User Manual 3. Set the time. When you have set and confi rmed the MM (minutes) setting, you will automatically return to the DPM main menu. Note : If you do not want to change, for example, the YY (year) setting, you can proceed to the MM (month) setting by pressing the Jog Dial. When you change the batteri es for the DPM, a built-[...]

Chapter 3: Getting Started 21 Setting the recording format The DPM enables to record dictations ei ther i n the Standard Play or the Long Play recording format. The default setting is Standar d Play (SP). This is the menu entry for the recording format; the current setting is indicated with large, bold letters: Confirm the menu entry selection b y [...]

22 DPM 9350/00 - User Manual DPM device beep You can define whether you want the DP M to beep when specific op erations take place. Otherwise the DPM is mut ed except for warnings, for examp le, when the batteries are almost empty or the memory card is almost full. This is the menu entry for the device be ep; a check mark next to the s ymbol indica[...]

Chapter 3: Getting Started 23 Setting the microphone sensitivity The setting for the microphone sensitivit y defines the audio inp ut level for the DPM's built-in microphone. This is the menu entry for the microphone sensitivit y; the symbol always shows the current setting: Confirm the menu entry selection b y pressing the Jog Dial and pr oce[...]

24 DPM 9350/00 - User Manual Voice-activated record ing The DPM supports the voice-activated recor ding mode. This is the menu entry for voice-activate d recording; a check mark next to the symbol indicates that voice-activated recordi ng is enabled. T he symbol always shows the current setting: Confirm the menu entry selection b y pressing the Jog[...]

Chapter 3: Getting Started 25 Backlight on/off The DPM provides a backlit displa y for improved visibil ity. This is the menu entry for the display bac k light; a check mark next to the symbol indicates that the backlit display functi on is enabled. T he symbol al ways shows the current setting: Confirm the menu entry selection b y pressing the Jog[...]

26 DPM 9350/00 - User Manual Changing the contra st You can change the contrast setting for the DPM display. This is the menu entry for the contrast setting: Confirm the menu entry selection b y pressing the Jog Dial. The DPM provides seven contrast levels, fro m low contrast to high contrast . The default setting is level 5: . Confirm your preferr[...]

Chapter 3: Getting Started 27 Enable the display of the rem aining time; this is the default setting: • Disable the display of the rem aining time: • Confirm the setting by pressing the Jog Di al and to return to the DPM main menu. Reformatting the memory card You can erase any data on th e memory card by reformatting the memory card. This is t[...]

28 DPM 9350/00 - User Manual Power Save mode If the DPM is left inactive for more than 4 minutes, it goes automatically into Power Save mode and the display is turn ed off. You can reactivate the DPM by pressing any button or moving the 4-Positi on Switch. This does not initiate the function of the corresponding button. T he only exception is i f y[...]

Chapter 4: Basic Operations 29 Chapter 4: Basic Operations This chapter provides an introducti on to the basic functions of the DPM 9350/00: Recording a dictation • • • • • • • Recording mode (Insert/Overwrite) Playing back a dictation Fast Forward and Fast Rewind Deleting parts of a sound file and del eting entire sound files Finishi[...]

30 DPM 9350/00 - User Manual Note : The LED can be either red or gre en depending on th e setting for the recording mode. The default setting for the record ing mode is Overwrite. For Overwrite mode, the LE D is red. If the setting is Insert mode, the LED is green. 3. To start recording, move the 4-Position Switch to the Play position and start dic[...]

Chapter 4: Basic Operations 31 To continue recording, move the 4-Position Switch to the Play position again. • To leave Record Standby and enter Stop mode, either move the 4- Position Switch to the Fast Rewind position or press the REC button. • 6. When you are finished a nd do not want to make any further changes to the dictation, press the L/[...]

32 DPM 9350/00 - User Manual Finishing a dictation (EOL and Priority) The L/P button on the DPM has two functi ons: marking a di ctation as finished (EOL function, End-of-Letter) and assignin g priority to a dict ation (Priority function). The L/P button is only operationa l if the 4-Position Switch is in the Stop position and recording h as been d[...]

Chapter 4: Basic Operations 33 Note : If you have finished a file with the EOL indication, no further recording is possible in this file. It is also not possibl e to delete the file or to delete a section from the file. Removing EOL and Priority from a file To remove the EOL indication or Priori ty assignment from a dictation, follow these steps: 1[...]

34 DPM 9350/00 - User Manual Recording mode (Insert/Overw rite) The INS/OVR button switches bet ween Insert and Overwrite mode: The default setting is Overwrite mode which means that new speech repl aces existing speech in the sound file from the insertion point for ward. If the mode setting is Overwrite, the LED is red. If the device is set to Ins[...]

Chapter 4: Basic Operations 35 Playback To play back a selected sound file through th e earphones or the built-in loudspeaker, move the 4-Position Switch to the Play position. To stop playback, move the 4-Position Switch to the Stop position. When the end of the file is reached, playback stops automaticall y. Note : In Playback mode, the following [...]

36 DPM 9350/00 - User Manual Fast Forward and Fast Rewind The 4-Position Switch on the DPM also supp orts fast forwarding and fast rewinding through a sound file. Move the s witch to the Fast Forward or Fast Rewind position to start winding and hold it at that position to carr y out the winding operation. When the e nd or beginni n g of the file is[...]

Chapter 4: Basic Operations 37 Deleting The DEL button on the DPM can be used fo r two purposes: deleting a sec tion from a sound file and deleting the whole sound file. Deleting a section To delete a section from the current dictation, follo w these steps: 1. Go to the beginning of a section which is to be deleted by using Fast Forward, Fast Rewin[...]

38 DPM 9350/00 - User Manual 3. Confirm the operation by pressi ng the DE L button again for at least 2 seconds and the section is dele te d permanently from the file. The waste bin symbol indicates that the section h as been deleted. Deleting a file To permanently delete an entire sound file, follo w these steps: 1. If you do not have the file you[...]

Chapter 4: Basic Operations 39 Recording format (Standard Play/Lo ng Play) The recording format (Standard Pla y and Long Play) determines the recor ding speed and audio qualit y of the recorded sound files.. Standard Play mode Long Play mode The default setting is Standard Play (SP). For more informat ion about changing this setting, refer to the c[...]

40 DPM 9350/00 - User Manual Voice-activated recording Voice-activated recording mode is a conv en ient feature for han ds-free d ictation. When voice-activated recor ding is enab led, the DPM is in R ecord Standby mode; recording will start automatically when the input level exceeds a certain threshold (i.e. usually when you start dict ating). Thi[...]

Chapter 4: Basic Operations 41 Skip Forward and Skip Back The Jog Dial on the DPM supports a skip function for movin g between files: Before you move the Jog Dial up or do wn, make sure that the 4-Position Switch is in the Stop position: • • Moving the Jog Dial up skips to the en d of the current file. Then, moving the Jog Dial up will al ways [...]

42 DPM 9350/00 - User Manual Chapter 5: Advanced Operations This chapter introduces you to some of the more advance d aspects of the DPM: • • Assigning Keywords Transferring data bet ween the DPM and a PC Note : These functions are only avail able when using the DPM 9350/0 0 together with DPM Download/Configuration program. Assigning Keywords T[...]

Chapter 5: Advanced Operations 43 DPM where the author selects the author na me and subject area for each dictation. To assign Keywords to a dictation, follo w these steps: 1. Press the Jog Dial for about 2 seconds to access the DPM menu a nd display the Keyword's usage d efinition, for example: Author Note : If a Keyword assignment has alread[...]

44 DPM 9350/00 - User Manual 5. To assign a second Key word, move the Jog Dial to display this Keyword's usage definition, for example: Subject 6. Confirm the Keyword selection by pressing the Jog Dial. T he Keyword's content definitions are displayed, for example: Radiology , Surgery , Patient 7. Move the Jog Dial to scroll to the subjec[...]

Chapter 5: Advanced Operations 45 Transferring data betwee n DPM and PC You can use your DPM as part of the workflow manageme nt for exchanging and transferring data with the PC. With the DPM Download/Con figuration progr am, you make settings and choose optio ns on how to operate the device. T his data can then be downloaded a nd is stored on the [...]

46 DPM 9350/00 - User Manual 2. The progress of the file transfer is disp layed. 3. When the download is finishe d, one of the following symbols will appe ar: The download finished succe ssfully: The download did not succee d: Note : Whether the downloaded files on the D PM are deleted after transferring depends on the correspond ing settings in th[...]

Appendix: Troubles hooting the DPM 47 Appendix: Troubleshooting the DPM If you have problems with your DPM, pl ease tr y the following before you c ontact your vendor. Resetting the DPM To reset the DPM, remove the batteries from the device. Wait for at least 5 seconds before you re-insert the batteries. DPM warnings If the DPM displays this warnin[...]

48 DPM 9350/00 - User Manual Index 4 4-Position Switch Fast Forward position, 36 Fast Rewind position, 36 Lock/Hold switch, 10 Playback, 35 A Advanced display, 15 Advanced operations, 42 Appearance, 15 Assign Keywords, 18 Authors, 42 Automatic recording, 24, 40 B Backlight, 25 Basics, 29 Batteries, 8 Recharge, 9 Beep, 22 Button DEL, 37 EOL, 32 INS/[...]

Index 49 EOL, 32 EOL button, 32 F Fast Forward, 36 Fast Rewind, 36 Features, 1 File Delete, 38 Skip Back, 41 Skip Forward, 41 First steps, 29 Format for recording Long Play, 39 Standard Play, 39 Formatting Memory card, 12 G Getting started, 10 Graphic DPM, 3 I INS/OVR, 34 INS/OVR button, 34 Insert Memory card, 11 Insert mode, 34 Introduction, 1 J J[...]

50 DPM 9350/00 - User Manual O Operations Advanced, 42 Basic, 29 Overwrite mode, 34 P Package contents, 2 Playback, 35 Power Save mode, 28 Priority, 32 Priority button, 32 Program DPM Download/Configuration, 42, 45 R REC, 29 REC button, 29 Recharge Batteries, 9 Record Standby, 29 Recording, 29 Recording format Long Play, 21, 39 Standard Play, 21, 3[...]

Index 51[...]

Printed in Austria 5103 109 95481[...]