Polycom 4020 manual

Polycom ® KIRK ® 4020/4040 User Guide 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 1[...]

Congratulations on your new KIRK handset Your new KIRK handset will provide you with the greatest possible degree of flexibility and mobility due to high battery capacity, low weight, practical size and design. 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 2[...]

Contents: 1. Construction .......................................................................... 4 2. Battery installation ................................................................ 5 3. Charging ................................................................................. 6 4. Key functions ...........................................[...]

1. Construction 4 Key for internal calls (not used on KIRK Wireless Server) Loud speaking (only KIRK 4040) Keyboard LOCK (Menu*) MENU key Display with backlight Recall key (MAIL key) SILENT (Menu#) ON/OFF HOOK key- also used as turn on key CONFIRMATION key - MUTE microphone. MUTE ringer when ringing. Long key press turns off Right arrow key, save n[...]

2. Batter y installation The battery is connected to the handset when it is shipped from the factory. To change the battery you must unscrew the plate on the rear of the handset to access the battery compartment. 5 To remove the battery cover, use a normal screw driver. Insert it into the small crack behind the blind cover and break to open the han[...]

3. Charging During normal operation, it takes approximately 3 1/2 hours to charge the handset from fully discharged to its full capacity. Place the handset in the charger. When the handset is turned on, the display shows the charging status in line 3. For correct charging be sure the room temperature is between 0°C and 25°C. Do not place the hand[...]

7 4. Key Functions The handset has 21 keys: Two keys are placed at the right side for volume control. Press upper or lower key to change the volume. Each key-press turns volume one step up/down. “MENU” - Go to menu structure or exits the menu structure. (Escape or “NO”) ” < ”, “REDIAL” - Menu: left, Cursor left, after a digit: de[...]

8 “INT” - If residential systems: Internal calls off hook (not used on KIRK Wireless Server) Turns loudspeaking on and off in off hook (only KIRK 4040) “R” - If off hook: Recall. If on hook: Read or write message “ ” - On hook/off hook and turn ON ” ✱ ” - * (Change from pulse to DTMF on KIRK Wireless Server), Long = pause (-), ext[...]

9 5. T urning the handset ON/OFF ON: Press -key for 1/2 second. When the handset is turned on the symbol is shown in the lower left corner of the display, if the handset is subscribed to a system. (For subscription, see Chap. 7.5.1) OFF: Press the  -key (MUTE) for 3 seconds Please note: When the handset has been outside the coverage area, it can[...]

10 6. Making a call For making or receiving calls the handset has to be subscribed to a system ( shown in display) (see Chap. 7.5.1). Press the -key, the -icon in the display will flash until connection is established. Dial the number. Pre-dial: Press the number to dial (long press on ✱ will make a pause, if necessary). Press the -key, the -icon [...]

11 Redial: Redial / CLIP (CLIP = Calling Line Identification Presentation) stack: Press the < -key (REDIAL) to enter the redial/CLIP stack. Search for the number by using the < or > -keys, redial numbers are marked with “REDIAL” or name and clip numbers are marked either with “CLIP” or the name of the person who called and the LED [...]

Please note: If the Date and Time function is supported, then date and time of the incoming or outgoing call is shown in the CLIP/Redial stack on the 4th line of the display. See Chap. 8 for more information. Speed dial: See Chap. 7.12 and Chap. 10 for more information about speed dialing. 6.1. Receiving calls If the phone rings, the call can be an[...]

6.2 During conversation 6.2.1 Volume regulation: Use the two keys placed at the right side of the handset for volume control. 6.2.2 Microphone mute: Press the  -key (MUTE), “MIC. MUTED” is showed in the display. Press the  -key (MUTE) to enable the microphone again. 6.2.3 Transferring the call to another handset: Press the R-key, and dial[...]

14 7. Menu structure Pressing the MENU-key, enters or exits the menu structure. It has to be used if a “NO” or “CLEAR” is wanted in the menu structure. Pressing the  -key, jumps to a lower level in the menu. When the lowest menu level is reached, it will store the setting and jump to a higher level. It has to be used if a “YES” is wa[...]

15 7.1 Using the alphanumeric keyboard The normal dialling keys (0-9) are used for writing the name to be placed in the telephone book. By pressing the keys a certain number of times the related letters or digits will appear in the display. Spaces are made by using the 0-key. Key ✱ changes between uppercase and lowercase letters. The arrows will [...]

16 7.2 The key functions Key Capital letter Small letter 1 ? ! 1 - + * / = & ( ) % ¿ ¡ ? ! 1 - + * / = & ( ) % ¿ ¡ 2 A B C 2 Ä Å À Á Ã Æ Ç a b c 2 ä å à á ã æ ç 3 D E F 3 È É Ê Ë d e f 3 è é ê ë 4 G H I 4 Ì Í Î Ï g h i 4 ì í î ï 5 J K L 5 j k l 5 6 M N O 6 Ñ Ö Ò Ó Ô Õ Ø m n o 6 ñ ö ò ó ô õ ø 7[...]

17 7.3 Profile set-up To set-up the handset press MENU. You are now able to switch between the different settings. Press  when you find the setting you wish to change (or see). Change the setting according to your needs, confirm with  and you automatically go to the next setting. Press MENU to finalize the setup. 1408 8700-ed9:1408 8700-ed9.q[...]

18 Profile set-up (fig) KIRK telecom SET PROFILE ADVANCED SET PROFILE RINGER TONE SET PROFILE RINGER VOL SET PROFILE KEY CLICK SET PROFILE VIBRATOR SET PROFILE B-ANSWER SET PROFILE START VOLUME SET PROFILE OUT OF RANGE ADVANCED RINGER TONE 1,2......... RINGER VOL  KEY CLICK  - - - VIBRATOR ON/OFF B-ANSWER ON/OFF START [...]

19 7.4 Profile functions R INGERTONE : Scroll through the 9 different ringertones using < and >. Confirm with  . R INGER VOL : Turn the volume up and down using < and >. Confirm with  . K EY CLICK : Turn the volume up and down using < and >. Confirm with  . V IBRATOR : Can be turned on/off using < and >. Confirm wit[...]

20 O UT OF RANGE : The out of range indication can be turned on/off using < and >. Confirm with  . With the out of range indicator turned on, a beep will appear when the telephone is moving out of range of the base station, and “OUT OF RANGE” will appear in the display. A UTO KEYLOCK : The auto keylock function can be turned on/off usi[...]

21 7.5 Menu subscription and login Password is factory set at 0000 SELECT LOGIN SYSTEM 1 123456789015 CREATE SEARCH ID: 123456789012 CREATE SYSTEM 2 MENU LOGIN MENU SELECT LOGIN SUBSCRIPTION CREATE SUBSCRIPTION REMOVE REMOVE? PASSWORD _ _ _ _ _ SUBSCRIPTION REMOVE 123456789015 REMOVE SYSTEM 2 SUBSCRIPTION REMOVE 1408 8700-ed9:1408 8700-ed9.qxd 03-1[...]

22 7.5.1 Create subscription To make subscriptions, the system must allow subscriptions to be made. Some systems also require an Access Code (AC). If more than one system currently permits subscription, you will need to know the ID of the system to which you wish to subscribe. Access Codes and system ID’s will be provided by the system administra[...]

23 7.5.2 Login The handset can be subscribed to 10 different systems enabling you to use the same handset on 10 different systems. If you would like to change to another system, use the Login Menu to connect to another system number. The actual chosen system is marked with a ✱ . To change to another system use < or > and press  to confir[...]

24 7.5.3 Auto login The handset can be subscribed to 10 different systems. If a handset is subscribed to two or more systems, you can use Auto Login A to change between the systems auto- matically. The selected system is marked with an “A”. Please note: Auto login A should only be used in separate systems without overlaps. If a handset looses s[...]

If a handset is subscribed to two systems only, you can use Auto Login B to change between the two systems auto- matically. The selected system is marked with a “B”. Please note: Auto login B can be used in separate systems which are overlapping each other. As soon as the hand- set has measured a low radio signal 5 times in succession, it will [...]

7.5.4 Remove subscription Subscriptions can be removed from the system in use and from the 9 other systems (if connected). Removing a sub- scription requires a password. Password is factory set at 0000. If the system in use is removed, it is necessary either to select one of the remaining systems or to subscribe to a new one. If one of the systems [...]

27 7.6 Battery capacity In the Battery Menu it is possible to see the remaining battery capacity. For reading the correct capacity, the hand- set has to be removed from the charger for at least one hour. Press MENU and use the < or > keys to reach the Bat- tery Menu. Press  to enter the menu, and you can see the current status of the batte[...]

28 7.7 Redial The handset has maximum 10 redial numbers and 10 Caller ID/MISSED CALL numbers placed in the same stack. Each number is only represented once. Enter the Redial Menu by pressing the < -key (REDIAL) from the standby text. Repeated presses at the < -key turn backward through the dialled numbers and CLIP numbers (from newest to the [...]

29 The Redial and CLIP stack Menu (fig) KIRK telecom REDIAL 75602850 CLIP 898 DELETE? 899 STORE NO.? 899 DELETE ALL? NAME: BILL GATES 899 < 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 29[...]

30 7.8 Book Storing a number (max. 24 digits) in the telephone book is done by pressing the number to be stored (in on hook), then press the > -key followed by the  -key. The book can store up to 200 numbers with name. Typing of the name and a confirmation is required. After storing the telephone will go back to standby mode. If the display s[...]

31 Read BOOK numbers: The telephone book is entered by pressing > (BOOK). For quick-search: press the first letter of the name (using 1-9)(see Chap. 7.2). Call the displayed person by pressing the -key. It is also possible to reach the Phone book Menu in the main menu. Viewing and editing the telephone book can also be done while in conversation[...]

32 7.9 External services External services are features placed in the main system, and only available if the handset is subscribed to a KIRK solution. Under External services can be found; “View Clip Stack”, “Delete Clip Stack” and “Local Phone Book”. The Local Phone Book is a common phone book for all handsets subscribed to the actual [...]

33 7.10 MSF Functions MSF Functions are special functions, which are based on MSF (Message Service Function). The functions require special software in the main system. 1408 8700-ed9:1408 8700-ed9.qxd 03-10-2008 11:11 Side 33[...]

34 7.11 Mail/Text Messages Available in systems configured with the possibility of sending text messages At the reception of a text message the envelope icon appears in the display. The envelope icon is indicating one or more unread messages. The text message is shown in the display, and when the message is read the envelope icon will disappear. If[...]

35 Read a mail Press the R-key (MAIL) followed by the  -key or enter the Mail Menu (in on hook condition). If the message includes more than 36 letters or digits, the message will run over 2 display screens. Use the > -key to scroll. To see the sender of the mail, press the  -key. To leave the mail, press the MENU-key. Reply a mail Open th[...]

36 Delete a mail Open the mail by pressing the R-key followed by the  -key, press the  -key again and use the < > -keys to find the delete feature, press the  -key and the mail is deleted. Lock/unlock a mail Open the mail by pressing the R-key followed by the  -key, press the  -key again and use the < > -keys to find the [...]

37 N25-01 04.38 308 Temp 45° .. L26-01 14.32 319 Hello, its me.. N28-01 15.46 236 FIRE ALARM.. WRITE NEW MAIL? √19-01 09.56 htj@kirktelec I am working.. Hello it’s me. Yo can meet me at 15 o’clock if you want to. DELETE MAIL? SENDER: 319 (UN)LOCK MAIL? REPLY MAIL? FORWARD MAIL? - - - - PHONENO: 236 E-MAIL: htj@kirktelecom.dk KIRK telecom MAI[...]

38 7.12 Speed dial Please note: To use the speed dial function it is necessary to set “LONG KEY” to “SPEED DIAL” (see Chap 10). The speed dial list has maximum 11 speed dial numbers. Calling a number from the speed dial list is done by pres- sing the 0,1,2...9 key with a long key press or by pressing the alarm button key. If no number is as[...]

8. Date and Time Function The Date and Time function requires the use of a KIRK Wireless Server and special software in the main system. If the Date and Time function is supported, a clock is shown in the display. The clock shows the time with an accu- racy of +/- 1 minute. If the Date and Time function is supported, then date and time of the incom[...]

40 9. Language There are 10 predefined languages in the handset: English, German, French, Italian, Spanish, Dutch, Portuguese, Swedish, Danish and Norwegian. Select the required language by pressing the  -key. If an 11th language is present this will be shown. This language is a specific dealer language and is factory programmed. PROFILE SET UP [...]

41 10. Advanced settings A UTO HOOK : Can be turned on/off using < and >. Confirm with  . When turned on, the handset automatically goes off hook when removed from the charger and a call is present. When placing the handset in the charger, the handset automatically goes on hook. A NY KEY ANSW : Can be turned on/off using < and >. Con[...]

42 A. KEY DELAY : Used to define the time for how long the alarm key should be pressed before the alarm key function is executed. L SO NB - ANSWER : Can be turned on/off using < and >. Confirm with  . When turned on and “B-ANSWER ON” (hands-free) is selected, the handset turns on the loudspeaker automatically (see Chap. 7.4). (Loudspea[...]

43 Advanced settings (fig) ADVANCED AUTO HOOK ADVANCED ANY KEY ANSW ADVANCED LONG KEY ADVANCED LONG KEY TIM ADVANCED A. KEY DELAY ADVANCED LS ON B-ANSW ADVANCED STANDBY TEXT ADVANCED HEADS. ALERT AUTO HOOK ON/OFF ANY KEY ANSW ON/OFF LONG KEY SEND MSF/ SPEED DIAL LONG KEY TIM 1,2...9 A. KEY DELAY 0,1,2...9 LS ON B-ANSW ON/OFF STANDBY TEXT ON/OFF HEA[...]

44 11. Shor tcuts ”KEY LOCKED”: Press: MENU ✱ . (Display shows ) ”SILENT”: Press: MENU #. (No sounds) (Display shows ) “PHONE BOOK”: Press > (BOOK) in standby Name search in telephone book: Press the first letter in name and > (BOOK) afterwards Store a number: Press > (BOOK) after the number (in on hook) “REDIAL ”and “C[...]

45 12. Information 12.1 Error tree Problem Check The telephone freezes Remove and replace the battery pack. Press to turn on the telephone The telephone does not ring Check whether the ringer is SILENT or RINGER VOL. is OFF The telephone cannot find a system ID at Check whether the system is set to allow subscriptions “SUBSCRIPTION CREATE” The [...]

46 12.2 Error information Improper function of the handset might be related to the installation of the KIRK solution or failures related to the main system. Before declaring a handset for repair be sure that the main system is operating properly. 12.3 Warranty The handset is covered by a normal warranty-solution, except the battery. The lifetime of[...]

47 12.4. Technical information Approvals Acoustics: TBR10 Electrical: TBR6 (DECT RF) Access profile: TBR 22 (GAP) EMC: EN 301 489 -1/-6 EN 301 406 EN 60950-1 EN 50371 EN 61000-3-2 EN 61000-3-3 Size and weight Size: 149 x 50 x 28 mm Weight: 123 g including battery ± 10 g Capacity Active talking time 12 hours Stand-by time 150 hours 1408 8700-ed9:14[...]

This KIRK product has been marked with the CE mark. This mark indicates compliance with EEC Directives 89/336/EEC, 73/23/EEC 1999/5/EC. A full copy of the Declaration of Con- formity can be obtained from Polycom Ltd, 270 Bath Road, Slough, Berkshire, SL1 4DX, UK. 12.5 International Regulatory and Product Information Česky [Czech]: Polycom (UK) Ltd[...]

Eesti [Estonian]: Käesolevaga kinnitab Polycom (UK) Ltd seadme KIRK 4020 / 4040 handset vastavust direktiivi 1999/5/EÜ põhinõuetele ja nimetatud direktiivist tulenevatele teistele asjakohastele sätetele. English: Hereby, Polycom (UK) Ltd. declares that this KIRK 4020 / 4040 handset is in compliance with the essential requirements and other rel[...]

prasībām un citiem ar to saistītajiem noteikumiem. Lietuvių [Lithuanian]: Šiuo Polycom (UK) Ltd deklaruoja, kad šis KIRK 4020 / 4040 handset atitinka esminius reikalavimus ir kitas 1999/5/EB Direktyvos nuostatas. Nederlands [Dutch]: Hierbij verklaart Polycom (UK) Ltd dat het toestel KIRK 4020 / 4040 handset in overeenstemming is met de essent[...]

51 relevantnimi določili direktive 1999/5/ES. Slovensky [Slovak]: Polycom (UK) Ltd týmto vyhlasuje, že KIRK 4020 / 4040 handset spĺňa základné požiadavky a všetky príslušné ustanovenia Smernice 1999/5/ES. Suomi [Finnish]: Polycom (UK) Ltd vakuuttaa täten että KIRK 4020 / 4040 handset tyyppinen laite on direktiivin 1999/5/EY oleelliste[...]

12.5.1 Important Safety Instructions Before using your telephone equipment, you should always follow basic safety instruction to reduce the risk of fire, elec-trical shock and injury to persons, and damage to property. 1. Read and understand all instructions. 2. Follow all warnings and instructions including those marked on the prod-uct. 3. Unplug [...]

11. Avoid using telephone during an electrical storm. There may be a risk of electrical shock from lightning. 12. Do not use the telephone to report a gas leak in the vicinity of the leak. 13. Do not place the base or charger near microwave ovens, radio equipment, or non-ground connected televisions. These appliances may cause electrical interferen[...]

Battery Precautions 1. Periodically clean the charge contacts on both the charger and handset. 2. Exercise care in handling batteries in order not to short the batteries with conducting materials such as rings, bracelets, and keys. The batteries or conducting material may overheat and cause burns or fire. 3. Do not open or mutilate the batteries. R[...]

FCC Note: This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. In accordance with part 15 of the FCC rules, the user is caution[...]

NOTE EMC: Cet appareil a été soumis à un essai et jugé conforme aux normes régissant les limites établies pour un dis-positif numérique de classe B, conformé-ment aux règlements locaux.Ces limites visent à assurer une protection raisonna-ble contre des interférences pouvant nuire a l'appareil utilisé dans un secteur rési-dentiel. [...]

12.5.2 Limited Warranty This limited, non-transferable warranty is provided to the original purchaser. The product is warranted to be free from defects in materials and workmanship under normal installation, use and service for a period of one (1) year from the date of purchase as shown on the purchaser's receipt. Our obligation under this war[...]

is used in a country in which it is not registered for use, or if it is used in a country for which it was not designed. Due to varia- tions in telephone systems and communications laws, this product may be illegal for use in some countries. We assume no responsibilities for damages or penalties incurred resulting from the use of this product in a [...]

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©2007 Polycom, Inc. All rights reserved. Specifications subject to change without notice. Polycom Headquarters 4750 Willow Road Pleasanton CA 94588 (T) Polycom (Denmark) Langmarksvej 34 DK-8700 Horsens Tel. +45 7560 2850 Fax +45 7560 2851 emeadk@polycom.com www.polycom.com 1 408 8700-HD . ED9 . A. Rasmussens Bogtrykkeri, Ringkøbing 1408 8700-ed9:[...]