Ricoh 350 manual

350/450 Series Operating Instructions Security Reference For safe ty, p lease r ead t his ma nual ca refu lly bef ore you use this produc t and k eep it handy for future reference.[...]

Introduction This man ual conta ins deta iled i nstructio ns on t he operati on and maint enance of this mac hine. To g et maximu m versa tility from this ma chine all op erators sho uld care fully read an d follow th e instructi ons in this man ual. Pleas e keep th is manu al in a handy pl ace near the ma chine. Please rea d the Sa fety Inform ati[...]

i TABLE OF CONTENTS ISO15408 Security Capabi lity .............. ......... .............. .......... .............. ....... 1 1. Security Settings Operating Conditions ............. ......... .............. .......... .............. .............. ....... 3 Operating Environment ..... ..... ........ ........ ..... ........ ...... ....... ........ .[...]

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1 ISO15408 Security Capability The security mode o f imagio Neo 350/450 series are co mpliant with ISO/IEC 15408 (level:EAL3) standards. User s requiring securi ty control must use this ma- chine in sec urity mode. Unauthoriz ed copyi ng and acces s through custome r networks r educes do cu- ment security. C onfidential documents should be protecte[...]

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3 Security Settings Operating Conditions This mac hine has two mod es: normal, and security-enhanced mode. “Secu- rity Functi ons of This Machi ne” are available only in secur ity mode. Security modes operat e on the premise that the machine is used un- der the following conditions: Operating En vironment • This machine is used normally (i.e.[...]

Security Settings 4 Key Operator Settings • The machine is not protected from illegal operations using networks such as wiretappin g. Users need to take ge neral measur es to prevent unauthorized access to user net- works. • This machine is not protected from physical attacks suc h as removing or exchanging the h ardware incor- rectly. Users ne[...]

Operating Conditions 5 User Settings • Enter p asswords discreet ly. If you note a passwo rd on paper, keep it hidden from othe r people. • Register a user name for a docu- ment stored in the document serv- er to ide ntify cre ator or typ e, but not to protect the document from othe r peop le. • When the machine is operating in security m ode[...]

Security Settings 6 Security Functions of This Machine This machine provides the following security fu nctions: ❖ ❖ ❖ ❖ Protection of documents temporarily saved in memory (in C opier, Facsimi- le, Printer, Scanner and Document Server modes) Deleted data is not reused. It is not available to other users. If you push { { { { Clear Mod es } }[...]

Security Functions of This Machine 7 ❖ ❖ ❖ ❖ Protection of received documents stored in a Personal Box (Facsimile mode) Printing documents st ored in a Personal Box is not possi ble unless a password is entered using the control panel. Yo ur docume nts are safe from being v iewed by other people. Note ❒ If you enter a password incor- rect[...]

Security Settings 8 Protection o f Documents T e mporarily Saved in the Memory of This Machine Docume nts sca nned in Copi er, Fac- simil e or Sca nner mode o r data s ent from a printer driver for printing are temp orarily sav ed in mem ory. You can delete docu ments or data to avoid unauthor ized printi ng. Compl eting a proc ess corr ectl y, Use[...]

Protection of Documents Temporarily Saved in the Memory of This Machine 9 Canceling a Transmission While the Message is Being Se nt Use this proc edure to cancel a tr ans- mission after the origi nal has been scanned. Limita tion ❒ If transmission fin ishes while you are car rying out this pr ocedure, it will not be canceled. Note ❒ If you canc[...]

Security Settings 10 Cancel ing a transmission usi ng the { { { { Clear/Stop } } } } key A A A A Press the { { { { Clear/ Stop } } } } key. B B B B Select the file you want to cancel. C C C C Press [ Stop Transmission ] . Note ❒ To cancel another f ile, repeat steps B and C . D D D D Press [ Ex it ] . The machine will return to stand by mod e.[...]

Protection of Documents Temporarily Saved in the Memory of This Machine 11 Canceling a Print Job A A A A Press the { { { { Prin ter } } } } key on the ma- chine's control panel. B B B B Press [ J ob Reset ] on the display panel. A message appears on the display panel indicati ng th at the print job is being canceled. Important ❒ This procedu[...]

Security Settings 12 Protecting Do cuments Stored in the Document S erver You can attach a password to a doc u- ment stor ed in the document se rver. Printi ng, de live ry an d fax transm is- sion of documents is not possible un- less the password is entered. Your document s are thereby protected from unauth orized access . Note ❒ Once you ha ve [...]

Protecting Documents Stored in the Document Server 13 Scanning in Doc ument Server mode Reference For details , see "Scanning in D ocu- ment Serv er mode" in the Copy Reference manual. A A A A Press the { { { { Docu men t S er ver } } } } key. The "S elect Files to Print" d isplay appears. B B B B Press the [ Scan Origina l ] . [...]

Security Settings 14 To set the u ser name A Press the [ User N ame ] . B Enter t he new u ser name using the letter keys on the display panel. Note ❒ If you want to e nter no n-reg- istered name, press the [ Non- regis ter ed Na me ] , then enter the new user name. C Press the [ OK ] . To set the password A Press the [ P assword ] . B Enter the [...]

Protecting Documents Stored in the Document Server 15 F F F F Press the { { { { Start } } } } key. The doc ument is s aved in the Do c- umen t Serve r. The save d docu- me nts a re dis pla yed on th e "Sel ec t Files to Print " display. Note ❒ If you have s et you r originals on the exposure glass, press the [ Scanning Finished ] after [...]

Security Settings 16 D Press the [ Change Use r Name ] , [ Change File Na me ] , or [ Change Password ] . E Enter the new file name, user name, or password using the letter keys or nu mber keys. F Press the [ OK ] . Printing Sav ed Documents You can print any of th e documents saved in the Document s Server. Follow these steps to select a docu- men[...]

Protecting Documents Stored in the Document Server 17 ❒ If you select a document which requires a password, th e “ Input the Password ” window ap- pears. Enter y our password us- ing the number keys, then pres s the [ OK ] . ❒ If you enter an incorrect pass- word for a docum ent thr ee times consecutively, d ocument access is refused. Turn [...]

Security Settings 18 Deleting Saved Documents You sh ould dele te any of the sa ved doc ume nts usin g the c ontr ol p ane l of the machine. This se ction desc ribes how t o delete saved doc uments. Important ❒ You can sa v e up to 3,000 docu- ments in the Document Server. No more doc uments can be saved, when there are 3,000 document s in the Do[...]

Protecting Documents Stored in the Document Server 19 C C C C Repeat step B B B B if you want to select more than one document. D D D D Press the [ De lete File ] key. A confirmation dialog box ap- pears. E E E E Press the [ De lete ] key to delete it. Note ❒ To cancel the delete operation, press the [ Do not Delete ] ke y.[...]

Security Settings 20 Sca nni ng i n C opy mo de Reference For details, see "Scanning in Copy Server mode" in the Copy Refer- ence manual. A A A A Press the { { { { Copy } } } } key. Copy dis play appears. B B B B Press the [ Store Fi le ] . C C C C Enter a fi le name, user name, or passwor d if nec essary. Note ❒ Restr ictio ns on ent r[...]

Protecting Documents Stored in the Document Server 21 Printing Saved Documents You can print any of the documen ts saved in the Document Server. Follow these step s to select a docu- ment and print it out. Reference For details , see "P rinting Saved Document Server mode" in the Copy Reference m anual. A A A A Press the { { { { Docu men t[...]

Security Settings 22 D D D D If you need to change any of th e print settings, press the [ Pr int Se t- tings ] . The "Pri nt Settings" displ ay ap- pears. Note ❒ The print settings of the docu- ment you select fi rst are applied to the merged documents. Reference For details, see the explanations of each function in the Copy Reference [...]

Protecting Documents Stored in the Document Server 23 Deleting Saved Documents You sh ould dele te any of the sa ved doc ume nts usin g the c ontr ol p ane l of the machine. This se ction desc ribes how t o delete saved doc uments. Important ❒ You can sa v e up to 3,000 docu- ments in the Document Server. No more doc uments can be saved, when the[...]

Security Settings 24 C C C C Repeat st ep B B B B if you want to select more than one document. D D D D Press the [ De lete File ] key. A confirmation dialog box appears. E E E E Press the [ De lete ] key to delete it. Note ❒ To cancel the delete operation, press the [ Do not Delete ] ke y. Scanning in Scanner Mode Scan documents and store them i[...]

Protecting Documents Stored in the Document Server 25 C C C C Set the scan settings. Note ❒ If no sc an se ttin gs are sp eci fied, the initial Scanner Settings as set with the [ Scan Setting s ] tab unde r [ Scanner In itial Setup ] will become active. Calling up stored scan settings A Press [ Recal l Program ] . The user prog ram r ecall screen[...]

Security Settings 26 E E E E Enter the desired info rmation. This screen appears when the net- work deliv ery sca nner f uncti on is not used. This screen appears when the net- work deliv ery sca nner f uncti on is used. Specif yin g the use r name A Press [ User Name ] . The user na me selection scre en appears. B Select th e user name. The user n[...]

Protecting Documents Stored in the Document Server 27 Specifyi ng a file name Note ❒ Scan data files ar e automatically named SCAN0001, SCAN0002, etc. If desired, you can change the file name. ❒ You can use t he same file name for different files. A Press [ File Na me ] . The file na me entry scree n ap- pears. B Enter the desired file name. Re[...]

Security Settings 28 G G G G Press the { { { { Start } } } } key. The original is scanned and the re- sulting data is stored as a file in the Document Server. When th ere is an othe r page to sca n, set the origina l and then pres s the { { { { Start } } } } key. Wh en there are no more pages, p ress the { { { { # } } } } key. Note ❒ If [ Store &[...]

Protecting Documents Stored in the Document Server 29 ❒ If you enter an incorrect pass- word for a docum ent thr ee times consecutively, d ocument access is refused. Turn off the main power switch, and the n turn it on to re-enter correctly. However, acces s attempts for other docume nts are still a c- cepted. ❒ Enter Password 4-digit number. D[...]

Security Settings 30 C C C C To select multiple files, repeat step B B B B . Note ❒ If you sel ect [ Display Selection ] , the select ed files o nly will be shown in the ord er of deliv ery. Descending sort is not possible in this case. D D D D Press [ OK ] . The file names are shown in [ S elect Stored File ] , and the machine is in standby cond[...]

Protecting Documents Stored in the Document Server 31 Storing from Printer Driv er Storing Documents Reference For detail s about installing, s ee Help for the printer driver. Limita tion ❒ Document s are not saved in the following cases: • When sending the 31st docu- ment if there are 3 0 Samp le Print/Locked Print document s already stored. ?[...]

Security Settings 32 E E E E If you want to regist er a user name, file name or passwo rd, click [ Details… ] . You can skip these entrie s completely or par- tially. If you want to skip com- pletely, proceed to ste p H H H H . F F F F Enter a user name, file name or password, an d then click [ OK ] . Note ❒ Restr ictio ns on e ntrie s are a s [...]

Protecting Documents Stored in the Document Server 33 Settings To use Docum ent Server , make nece s- sary settings in the following dialog boxes: Reference For details about accessing the [ Printe r Prop erties ] dialog box or making other settings, see p.5 "RPCS? - Access ing the Printer Properties", Printer Reference 2 or Help for the [...]

Security Settings 34 ❖ ❖ ❖ ❖ Functions that can be selected when sen ding a document to the Document Server Some functions of t he RPCS printer driver a re unavailable while sending a document to Docu ment Server . You can s elect these func tion s using the ma- chine's control panel whe n p rinting saved documents. Note ❒ You cannot[...]

Protecting Documents Stored in the Document Server 35 When Using P ostScript 3 P rinter Driver (Optional) on Windows Connect the machine to t he computer, and th en inst all the Pos tScript 3 pr inter driv er. For detail s about co nnecti ng, see p.9 "Conne cting the Machine ", Printe r Refer ence 1. For det ails about i nst alli ng, see [...]

Security Settings 36 Settings To use Docum ent Server , make nece s- sary settings in the following dialog box. Important ❒ You cann ot use Docu ment S erver with PageMaker 6.0J or 6.5J. Reference For details about accessing the [ Printe r Prop erties ] dialog box or making other settings, see p.9 "PostScript 3 - Setting Up for Prin t- ing&q[...]

Protecting Documents Stored in the Document Server 37 ❖ ❖ ❖ ❖ Functions that can be selected when sen ding a document to the Document Server Some functions of the PostScrip t 3 printer dr iver are unavailable while sen d- ing a document to Document Server. You can select these functions on the machine's contr ol panel when printing sav[...]

Security Settings 38 When Using Macintosh Connect the machine to the comput- er, and then install the PostScript 3 printer driver. For d etails about con- necting, see p .9 "Connecting the M a- chine", P rinter Referenc e 1. For detai ls about installing, see p.3 4 "Macintosh - Installi ng the PostScript 3 Pr inter Driver", Prin[...]

Protecting Documents Stored in the Document Server 39 Settings To use Docum ent Server , make nece s- sary settings in the following dialog box. Important ❒ You cann ot use Docu ment S erver with PageMaker 6.0J or 6.5J. Reference For details about accessing the [ Printe r Prop erties ] dialog box or making other settings, see p.9 "PostScript[...]

Security Settings 40 ❖ ❖ ❖ ❖ Functions that can be selected when sen ding a document to the Document Server Some functions of the PostScrip t 3 printer dr iver are unavailable while sen d- ing a document to Document Server. You can select these functions on the machine's contr ol panel when printing saved documents. Note ❒ Us e to se[...]

Protecting Documents Stored in the Document Server 41 Managing Saved Documents By using the ma chine as a network printer with TCP/IP protocol, you can check or delete documents saved in Document Server from a Ridoc D e sk 2000 / Lt networked computer. You can control printing from the computer as well as from the con trol panel. Note ❒ For detai[...]

Security Settings 42 Deleting Saved Documents You should d e lete any of the saved documents using the control panel of the machine. This sec tion descr ibes how to delet e saved d ocuments. Important ❒ You can save up to 3,000 documents in the Document Server. No more docu- ments can be saved, when there are 3,000 documents in the Document Serve[...]

Protecting Documents Stored in the Document Server 43 ❒ If you enter an incorrec t password for a document three times consecutive- ly, document access is refused. Tur n off the main power switch, and then turn it on to re-enter correctly. However, access attempts for other docu- me nts ar e st ill a ccep ted. ❒ Enter Pass word using 4-digit nu[...]

Security Settings 44 Scanning i n Fa csimile Mode Reference For details, see "Storing a Docu- ment" in the Facsi mile Reference <Advanced Features>man ual. A A A A Make sure that the machine is i n Facsimile mode and the standby display is shown. If the stan dby display is n ot shown, pres s the { { { { Facsimil e } } } } key. B B B[...]

Protecting Documents Stored in the Document Server 45 B Press [ User Name ] . The User Name Change menu is shown. C Press the u ser name to be pro - gramed. The user names that are pro- gram ed i n th e us er co de are shown. Note ❒ To se t an unp rogra mmed user nam e, pr ess [ Non-pro- gramed Name ] and ent er the name. User names that are ente[...]

Security Settings 46 Setting a Password A Press [ File Info. Setting ] . B Press [ Password ] . The Password Setti ng menu is shown. C Enter a password using the number keys . Note ❒ If you make an error, press the { { { { Clear/ Stop } } } } key or [ C lear ] , and then reent er your pass - word . ❒ Enter Password 4-digit number. ❒ The secur[...]

Protecting Documents Stored in the Document Server 47 File Manage Reference For details, see "Fi le Manage" in the Facsimile Ref erence <Ad- vanced Feature s> A A A A Press [ Sub TX M ode ] . The Sub Transmission menu is shown. B B B B Press [ Select Stored File ] . C C C C Select [ Manage/De lete File ] . D D D D Press the documen [...]

Security Settings 48 Changing a User Nam e A Press [ Change U ser Name ] . B Press [ Clear ] . The user name is d eleted. C Press th e new user name. Note ❒ To set an unprogrammed user name, press the [ Non- progr amed Name ] , and then enter the name. ❒ User names that are entere d by press ing the [ Non-p ro- gram ed Name ] are not pro- grame[...]

Protecting Documents Stored in the Document Server 49 B B B B Press [ Select Stored File ] . C C C C Select [ Manage/De lete File ] . D D D D Press the doc ument you w ant to delete. E E E E Press [ Delete File ] . F F F F Press [ De lete ] . Note ❒ If you want to cancel the d ele- tion of a d ocument, p ress [ Do not Delete. ] . G G G G Press [ [...]

Security Settings 50 Reference For details, see "Sending a Stored File" in the Facs imile Reference <Advanced Features > A A A A Press [ Sub TX M ode ] . The Sub TX Mode menu is shown. B B B B Select [ Select Stored File ] . C C C C Select the d ocuments to be sent. Note ❒ When multiple do cuments are selected, they are sent in th[...]

Protecting Documents Stored in the Document Server 51 Specifyi ng Docume nts from the "File Nam e" A Press t he [ Searc h by File Name ] key. B Enter the na me of the docu- ment to be s ent. Note ❒ The file name is searc hed by partial matching. Reference For informat ion about how to input characters, see t he System Setting s manual. [...]

Security Settings 52 D D D D If you se lect a document with a passwo rd, enter the passw ord. If the document does not have a password, proceed to step F . Note ❒ If you enter an incorrect pas s- word for a docume nt three times consec utive ly, docume nt acce ss is refused. Turn off the main power switch, an d then tu rn it on to re- enter corre[...]

Protecting Documents Stored in the Document Server 53 Printing Stored Documents Use thi s feat ure to pri nt the docu- ments stored in the document se rver. Limita tion ❒ Only th e documen ts that are stored using the fax feature can be printed . Documents stored using the fax feature are shown with an "F" in front. To print documents t[...]

Security Settings 54 Selecting a Docu ment from "File List" A Press [ U U U U Prev. ] or [ T T T T Next ] to dis- play the do cument to be sent . B Select the file name. Spec ifyin g a Docu ment f rom th e "File Nam e" A Press [ Search by File Name ] . B Enter the file name to be sent. Note ❒ The file name is searc hed by part[...]

Protecting Documents Stored in the Document Server 55 F F F F Press [ Print File ] or [ Print 1s t Page ] . When t he [ Print File ] is pressed , the machine prints all the pages. When the [ Print 1st Page ] is pressed, the machine prints only the first page. Note ❒ To print both sid es, press [ Print 2 Side d ] . G G G G Press the { { { { Start [...]

Security Settings 56 Locked Pr int Use thi s functi on for p riva cy when printi ng confid ential do cuments on a s h a r e d n e t w o r k . D a t a i s n o t p r i n t e d but stored in the machine. When us- ing Locked Print, printing is not pos- sible unless a pass word is entered using th e con trol pane l. You r confi - dential documents are s[...]

Locked Print 57 E E E E Select the file you want to print by pres sing o n it. Note ❒ Only one file can be selected at a time . F F F F Press [ Print ] . The passwo rd screen is displayed. Note ❒ If you enter an incorrect pas s- word for a docume nt three times consec utive ly, docume nt acce ss is refused. Turn off the main power switch, an d [...]

Security Settings 58 D D D D Press [ De lete ] . The passwo rd screen is displayed. Note ❒ If you enter an incorrect pass- word for a docum ent thr ee times consecutively, d ocument access is refused. Turn off the main power switch, and the n turn it on to re-enter correctly. However, acces s attempts for other docume nts are still a c- cepted. ?[...]

Personal Boxes 59 Personal Boxes Use this function to receive private documents utilizing th is machine like a post-o ffice box. Printing rece ived documents in a Personal Box is not possible unless a password is entered using the control panel. Your docu- ment s are there by s afe f rom b eing viewed by other people. Printing Personal Box Messages[...]

Security Settings 60 When pa ssword is requi red A Enter a pas sword. B Press [ OK ] . Note ❒ If you make a mistake, press the { { { { Clear/ Stop } } } } key or [ C lear ] and try again. D D D D Press the { { { { Start } } } } key. The received messages ar e printed. Note ❒ To stop printing , press [ Stop Prin ting ] . The display wi ll return[...]

Key Operator Tools (for Administrator) 61 Key Operator Tools (for Administra tor) Key Operator Tools i nclude security setting s. You c an program a K ey Op- era tor Co de t o p rev ent un au tho riz ed perso ns f rom chan ging U ser Tools settings o r finding a passwo rd. Make sure you enter a Ke y Operator Code using an eight-digit number to ensu[...]

Security Settings 62 Programmi ng/Changi ng Key Operator Code Reference For details, see "Key Operator Tool 1/2" in the System Settings manual A A A A Press { { { { User Tools/Counte r } } } } key. B B B B Press [ System Settings ] . C C C C Press Key Operator Tools. D D D D Press [ ON ] to enter an 8-digit K ey Operat or Code. E E E E Se[...]

Key Operator Tools (for Administrator) 63 Delivery Server IP Address A A A A Press the { { { { User Tools /Counter } } } } key. B B B B Press [ System Settings ] . C C C C Select [ Deliv ery Server IP Address ] . D D D D Press [ ← ← ← ← ] or [ → → → → ] to move between each group of three numbers. Note ❒ If you make a mi stake , p[...]

Security Settings 64 F F F F Press [ Personal Box ] . G G G G Enter a Box Name. Reference For inform ation about how to input characters, see the System Setting s manual. H H H H Press [ OK ] . I I I I Enter a Box Code. Note ❒ To chan ge the Bo x Code , press the { { { { Clear/Stop } } } } key or [ Clear ] and try again. To change Box Name, press[...]

Key Operator Tools (for Administrator) 65 Progr aming a Receive r A Press [ Recei ver ] . B Select a destination with the Quick Dial Tab le. Note ❒ If the de sired destinat ion is not sh own, pre ss [ U U U U Prev. ] or [ T T T T Next ] . C Press [ OK ] . K K K K Press [ OK ] . A box m ode is sh own ne xt to box. L L L L Press [ Exit ] . M M M M [...]

Security Settings 66 F F F F Select a box you w ant to delete. Note ❒ When selecting a file set with a password, the password in put screen i s displayed . Enter the password using the number keys and pre ss [ OK ] . ❒ If you enter an incorrect num - ber, pr ess { { { { Clea r } } } } or the { { { { Clear /Stop } } } } key to delete the en- ter[...]

Cautions When Using Security Modes 67 Cautions When Using Security Modes When us ing security modes , note the follow ing: Key Operator Settings • Contact your sales or service repre- sentative to check which version of soft ware i s install ed on the ma- chine. • When using secu rity modes, re- mote management with Ridoc Document Router is not[...]

68 B004 INDEX C Canceling a Facsi mile Transmis sion Whil e the Or igina l is Be ing Sc anne d , 8 Canc eli ng a Prin t Job , 11 Canceling a Transmis sion While the Message is Being Sent , 9 Caution s When Using S ecurity Modes , 67 D Dele te Fi le , 48 Deleting Lock ed Print Files , 57 Delet ing P erson al Bo xes , 65 Delivery Server IP Address , [...]

Copyrig ht © 2002[...]

350/450 S eries Operat ing Instru ctions Securi ty RICOH COMPANY, LTD. 15-5, Min ami Aoyama 1-chome, Minato-k u, Tokyo 107-854 4, Japan Phone: +81-(0)3- 3479-3111 B004 -8505 UE USA[...]